AGENDA Sawmills Town Hall Tuesday, September 20, 2016  Regular Meeting of the Sawmills Town Council  6:00 pm  1. Call To Order 2. Invocation 3. Pledge of Allegiance 4. Adopt Agenda 5. Approve Meeting Minutes 6. Public Comment 7. Recognitions: A. Recycle Rewards 8. Public Hearing: Text Amendment for Minor Subdivisions A. Open Public Hearing B. StaffComments/Recommendations C. Public Comment D. Close Public Hearing E. Council Action 9. Discussion: A. CDBG Sewer Grant B. Town Hall Bollards 10. Financial Matters: 11. Planning Matters: 12. Updates: 13. Adjourn  Mayor Joe Wesson Pastor. Allen Norrod Mayor Joe Wesson Mayor Joe Wesson Mayor. Joe Wesson Mayor. Joe Wesson Mayor Joe Wesson Mayor Joe Wesson Mayor Joe Wesson Town. Administrator Christopher Todd Mayor Joe Wesson Mayor Joe Wesson Mayor Joe Wesson  A. August 16, 20161 Regular Meeting Minutes B. August 16, 2016 Closed Session Minutes  Town. Administrator Christopher Todd Town. Administrator Christopher Todd  A. Donation Request for Granite Falls Blue Demon Club B. Donation Request for South Caldwell Spartan Athletic Club A. Dissolution of Steering Committee B. Appointment for ETJ: Board of Adjustment Member A. Code Enforcement Monthly Report B. Council Comments  Mayor Joe Wesson Mayor Joe Wesson Mayor Joe Wesson Mayor Joe Wesson Town. Administrator Christopher Todd Mayor. Joe Wesson Mayor Joe Wesson    Page lof8  TUESDAY/AUGUST, 16, 2016  TOWN OF SAWMILISREGULAR COUNCIL MEETING  6:00 PM  COUNCIL PRESENT Joe Wesson Gerelene Blevins Jeff Wilson Joe Norman Keith Warren Reed Lingerfelt  STAFF PRESENT Christopher Todd Terry Taylor Julie A Good  CALL TO ORDER: Mayor Joe Wesson called the meeting to order. INVOCATION: Pastor Rick Bowman gave the invocation.  PLEDGE OF ALLEGIANCE: Mayor Joe Wesson led the Pledge of Allegiance.  ADOPT AGENDA: Mayor Joe Wesson asked for a motion to adopt the August 16, 2016 Joe Norman made a motion, and Reed Lingerfelt seconded, to adopt the August 16, 2016  Agenda. agenda.  APPROVE JULY 19, 2016 REGULAR MEETING MINUTES: Mayor Joe Wesson Gerelene Blevins made a motion, and Joe Norman seconded, to approve the July 19, 2016  asked for ai motion to approve the July 19, 2016 regular meeting minutes.  regular meeting minutes. All were in favor.  APPROVE JULY 19, 2016 CLOSED SESSION MINUTES: Mayor Joe Wesson asked Reed Lingerfelt made a motion, and Gerelene Blevins seconded, to approve the July 19,  foramotion to approve the July 19, 2016 closed session minutes.  2016 closed session minutes. All were in favor.  PUBLIC COMMENT: Mayor Joe Wesson asked if anyone had any questions or comments Town Administrator Christopher Todd wanted to introduce Jordan Davis as the new reporter  at this time.  from the Lenoir Newstopic.    August 16, 2016 Page 2 of8  RECOGNITIONS:  RECYCLE REWARDS WINNER: Mayor Joe Wesson announced Mr. Gene Crotts, as the August Recycle Rewards winner. A credit of twenty-eight dollars ($28.00) will be  added to his sanitation bill. No Council action was required.  PUBLIC HEARING: 000 HELENA STREET REZONING:  OPEN PUBLIC HEARING: Mayor Joe Wesson asked for a motion to open the public Joe Norman made a: motion, Reed Lingerfelt seconded, to open the public hearing. All were  hearing. in favor.  STAFF COMMENTS/RECOMMENDATIONS: Town Administrator Christopher Todd stated that the hearing is on a parcel of land about four (4) acres located on Helena Street that is currently zoned RA-20. It is one of the Town's more restrictive residential zones. The property owner, who is present, Mr. Mark Kiser, is requesting that the property be rezoned to Highway Business, which is one of the more permissive commercial zones that Town Planner Elinor Hiltz stated that the property faces the back of Marx Industries, a manufacturer in the center of downtown. The subject property has homes on the other three (3) sides. The home to the back of the subject property is on twenty (20) acres. Halfofthe The property can be serviced by water and sewer which is an argument for developing the This site is not environmentally sensitive. The site has no floodplain. The site is in the Watershed Protected Area which means thirty-six percent (36%) can be built upon. The 2005 Comprehensive Plan recommends establishing a "Central; Business District" on the same block as the subject property, SO rezoning the property would be consistent. Staff recommends approving the rezoning and in July the Planning Board also  the Town has within the zoning ordinance.  twenty (20) acres is farmland and the other halfis wooded. property as something more dense than low-density residential.  recommended approval of the rezoning.  PUBLIC COMMENT: Mayor Joe Wesson asked if anyone wished to speak on the 000  Helena Street rezoning.    August 16, 2016 Page 3 of8  Marty Rector-Real Estate Land Developer-Mr. Rector stated that he purchased the land behind Marx Industries some years back. When he purchased the land it was just a corn field. Since then it has become a nightmare for him. Marx Industries has built sheds on the property. Mr. Rector stated that he is not sure about the codes for the Town but he is sure that the Town has codes for what is built in this area. All the water runoff from the Marx Industries property is coming onto this property and washing his road. Mr. Rector stated that by buying this piece of property he had made an investment for his kids and his family and he thinks there is enough vacant property in this area and that there is plenty to do here with what is already built and there is no sense in building more now. We need to take care of what is already here. Mr. Rector has stated that he has not been able to keep batteries in anything that he has on his property and he has had equipment stolen. Mr. Rector stated he was not pointing fingers at anyone because he does not put cameras up. But it has been a nightmare for him with people on the property at 2:00 or 3:00 in the morning. Mr. Rector stated that he was going to build a house on the property but things have changed now and he is waiting to see how things go with the rezoning. Mr. Rector stated that he does not think it is time to rezone the property right now. And with all the activity that Marx Industries has going on with shooting paint balls on his property, his horse trailers and his equipment. Mr. Rector stated that some kind of wall needs to be built to stop that activity. That is his property, he bought it and he wants to be able to use it for what he wants to use it for. Mr. Rector stated that he had the property for sale before all the buildings started being built. Mr. Rector stated he buys land and cleans it up and acts as a land developer. Mr. Rector stated that the property was a wreck when he bought it and has spent a lot of money and time on his property. Mr. Rector asked that the Council take him and his family into consideration before making the decision to rezone the property. Mr. Rector does not think  that it is the right time for the property to be rezoned.  Mark Kiser-Owner of Marx Industries-Mr. Kiser stated that this process has been going on for six (6) years. Mr. Kiser stated that six (6) years ago the zoning was never brought up and all that was told to him, was what he was doing was good and that the Town was always encouraging business development. Mr. Kiser stated that when he came in for the building permit early this year is when he was told by Town Planner, Elinor Hiltz, that a zoning change was needed and that is when the Mr. Kiser started working with an engineer. Mr. Kiser stated that his engineer and himself have been working on getting the drawings to make sure that there is a good product is made to be able to present to the community. Mr. Kiser stated that last year there were over four thousand (4,000) people went through the Horror Fields and over three thousand (3,000) were from out of the area which is bringing people into Sawmills that would not have otherwise came here. Mr. Kiser stated for that reason he wanted to upgrade and upscale what was going on SO that it would look more presentable one (1) for himself and two (2) to have a good product that people can talk about and hopefully to have something else to bring people into the community. Mr. Kiser stated that he has talked to other business owners and the Horror Fields helps bring in revenue for the other businesses. Mr. Kiser stated that the Horror Fields are going to be top  notch from years past.  CLOSE PUBLIC HEARING: Mayor Joe Wesson asked for a motion to close the public Gerelene Blevins made a motion, and Joe Norman seconded, to close the public hearing.  hearing.    August 16, 2016 Page 4 of8  All were in favor.  COUNCIL ACTION: Gerelene Blevins made a motion, and Joe Norman seconded, that this rezoning from residential to highway business should create a space for businesses in Sawmills' downtown. Council votes to approve because this rezoning would be consistent with the Comprehensive Plan's recommendation for a Central Business District downtown.  All were in favor.  DISCUSSION:  CALL FOR PUBLIC HEARING FOR CDBG SEWER GRANT: Town Administrator Christopher Todd stated that the Town is currently preparing an application packet for the CDBG Infrastructure grant 2016 funding round. The Town is required to hold a public Joe Norman made a motion, and Reed Lingerfelt seconded, to call a public hearing to discuss the "Stamey Road" CDBG-I Sewer Grant project and application during the September 20, 2016 regular Sawmills Town Council Meeting. All were in favor.  hearing for this project.  TOWN HALL BOLLARD PROPOSAL: Town Administrator Christopher Todd stated that staff has discussed placing bollards in front of Town Hall to protect citizens who are walking on the sidewalk to enter Town Hall. With nothing to stop citizens from parking in front of Town Hall, there have been some concerns brought up with the way vehicles are Reed Lingerfelt made a motion, and Keith Warren seconded, to approve the proposed bollard plans with the provision that the project would cost no more than fifteen hundred  pulling in and parking very close to the sidewalk.  dollars ($1,500.00). All were in: favor.  FINANCIAL MATTERS:  ELMORE DRIVE BID: Town Administrator Christopher Todd stated that the bid opening for the Elmore Drive paving and water project occurred on August 11, 2016. Five (5) bids  were received: Mountain Crest, LLC Evans Construction Bell Construction Co, Inc. Country Boy Landscaping  Lenoir, NC Connelly Springs, NC Statesville, NC Harmony, NC  $103,925.00 $163,384.68 $199,675.00 $210,851.25 $248,888.88  Iron Mountain Construction Co, Inc. Mountain City, TN  The bid packages have been reviewed by West Consultants, LLC on behalfofthe' Town. At    August 16, 2016 Page 5 of8  the time of the bid opening, Mountain Crest's bid package was missing information required for the bid package, including but not limited to tax and qualifications information. Since that time all information has been submitted. West Consultants does believe that Mountain As the low bidder did not have all information submitted at the time of the bid opening, staff isa also recommending the second lowest bidder, Evans Construction. Evans Construction has all required information at the time of the bid opening. West Consultants considers The Town budgeted a total of one hundred fifty-four thousand two hundred dollars Reed Lingerfelt made a motion, and Gerelene Blevins seconded, to award the Elmore Drive paving and water project to Mountain Crest, LLC, for a total amount of one hundred three thousand nine hundred twenty-five dollars ($103,925.00). The vote passed 4 to 1 with Jeff  Crest is qualified toj perform the project.  Evans Construction qualified to perform the project. ($154,200.00) for the paving and water projects.  Wilson being the only Council Member opposed.  PLANNING MATTERS:  Town Administrator Christopher Todd wanted to take a moment before going over the next agenda item to introduce the Town's new Planner Leslie Meadows. Current Town Planner Elinor Hiltz took a new position with Catawba County and her last day is Thursday, August  18, 2016.  CALL FOR PUBLIC HEARING FOR TEXT AMENDMENT FOR MINOR SUBDIVISIONS: Town Planner Elinor Hiltz stated that in most jurisdictions minor subdivisions are reviewed and approved in-house since the applicant is not building a new road and there are not that many factors to consider or outside agencies to consult, unlike major subdivisions. A majority of the plat submittals in Sawmills are one-lot splits and family subdivisions. The purpose of this amendment is to speed up the review process for The proposal is to drop the requirement that family splits and minor subdivisions must be reviewed by the Subdivision Review Board (SRB) and Council, This proposal does not change the procedures for major subdivisions in which the SRB reviews the preliminary plat Joe Norman made a motion, and Gerelene Blevins seconded, to hold a public hearing on September 20, 2016 during the regular Sawmills Town Council Meeting for the text  those types ofapplications.  and then SRB, Planning Board and Council review the final plat.  amendment for minor subdivisions. All were in favor.  UPDATES:    August 16, 2016 Page 60 of8  AUGUST CODE ENFORCEMENT REPORT: Town Planner Elinor Hiltz stated that  there are fourteen (14) code enforcement cases open:  Caldwell Ready Mix Concrete is the owner of an abandoned mobile home, abandoned concrete factory, and a mosquito pond. Town Planner spoke with Wes Triplett. Mr. Triplett will call EPA who mandated the catch basin to see if they will allow him to pump the water out (which is a temporary solution) or fill it with dirt (which is a permanent solution but a disadyantage if the next buyer wants to operate Teresa Annas Compton is the owner of a dilapidated house located at 4476 Sawmills School Road. Town Planner Elinor Hiltz sent letter on June 21, 2016 with an August 21, 2016 deadline to rebuild walls, repair holes and fix roofline using the nuisance code with a fifty dollar ($50.00) per day punishment; Charles Hagaman, owner of 1940 Leah Drive #4. Tim Hart asked for a ninety day (90) extension. Town Planner will check back on October 7,2016; Peter Rowe, owner of 4016 and 4017 Cloninger Way. Owner will board up barn and Randall Hamby at 3632 Coble Dairy Road. Labor Day weekend deadline for replacing any trees that are missing Owner wants to survey property to see ifl he can WNC Properties, LLC owner of 4209 Creekview PI. Minimum housing complaint. Sent petition to complainant to collect five (5) signatures on July 21, 2016; Wanda and Richard Greene at 4205 Trojan Lane. Case closed, owners mowed yard; David and Amy Dula at 2303 OJLane. High grass. Need to contact mower for John Wilcox, owner ofLot #6 on Ellen Street. High grass. Need to contact mower Nancy Greene at 4446 Villa Lane. Junk in yard. Check back on July 21,2 2016 to see that white car has been pulled onto driveway and covered. All other complaints have Casey Lynn Wallace, owner of 3950-1 Walters MHP Drive. Minimum housing complaint. Complainant was to pick petition up at Town Hall to collect five (5) Troy Wilson, owner of 4497 Diamond Street. Case closed, owner mowed yard; Tasco Properties owner of 2155 White Pine Dr #13. Emailed petition to Carolyn Bray, owner of 2570 Baker Cir. Abandoned mobile home. Need code  aconcrete plant);  remove two (2) houses by September 2, 2016;  do: ministorage;  quote; for quote; been fixed; signatures;  complainant to collect five (5) signatures; enforcement committee meeting.  No Council action was required.    August 16, 2016 Page 7 of8  COUNCIL COMMENT:  Mayor Joe Wesson asked if anyone on the Council had any questions or comments at this Joe Norman stated that the meeting has been interesting. Joe Norman also stated that ift the property on Helena Street has been there and been operating for six (6) years and the gentleman has not been in to complain before now then it is a little late to stop the progress for the Town. The Town needs to make sure when the owner comes back in that all the requirements are met as far as the building, whatever has to be done with that, and maybe a Keith Warren wanted to apologize for being late, Keith Warren told Elinor Hiltz that he had really enjoyed working with her and told Leslie Meadows he looked forward to working with her. Keith Warren stated that he appreciated the citizens that came out. Keith Warren stated that the Lenoir Newstopic ran a story on the front page that Sawmills was the best Gerelene Blevins stated that she appreciated everyone coming out and she wanted to get the zoning straight for Helena Street. Gerelene Blevins stated that she hoped Mr. Kiser did what he needed to do to make the property better. Gerelene Blevins also stated that she agreed with Joe Norman, that if the property had bothered the other gentleman before than Jeff Wilson thanked everyone for coming. Jeff Wilson also welcomed Leslie Meadows as Reed Lingerfelt wanted to thank everyone for coming out. Reed Lingerfelt stated that he was going along with Joe Norman and Gerelene Blevins that Mark Kiser had been operating his business for six (6) years and the neighbor just came in with a complaint. Ifthere wasa complaint he should have come to the Town before now. Reed Lingerfelt also stated he would like to welcome the new planner Leslie Meadows and new news reporter Jordan Davis. Reed Lingerfelt told Elinor Hiltz that she was going to be missed and she is Mayor Joe Wesson stated that he wanted to thank anyone for coming out. Mayor Joe Wesson also stated that he wanted to invite more citizens to come out and voice their opinions. Council intends to take every concern to heart. Mayor Joe Wesson also welcomed Leslie Meadows as the new Town Planner and Jordan Davis as the new news reporter. Mayor Joe Wesson stated that we have a Town here we are proud of and want to keep moving forward ini the right direction and the Town is doing that. The citizens seemed to be  time.  barrier tol keep the water off his property.  place in Lenoir to catch Pokémon.  he should have complained before now.  the new Town Planner and Jordan Davis as the new: reporter.  welcome back anytime she would like to visit.  pleased with what Council is doing.  CLOSED SESSION: ATTORNEY/CLIENT PRIVILEGE: Mayor Joe Wesson asked    August 16, 2016 Page 8 of8  for a motion to go into closed session.  Reed Lingerfelt made a motion, and Keith Warren seconded, to go into Closed Session at  6:52 pm. All were in favor.  Jeff Wilson made a motion, and Reed Lingerfelt seconded, to come out of Closed Session at  7:18 pm. All were in favor.  COUNCIL ADJOURN: Mayor Joe Wesson asked for a motion to adjourn.  Jeff Wilson made a motion, and Gerelene Blevins seconded, to adjourn the meeting. All  were in favor.  Julie A Good, Town Clerk  Joe Wesson, Mayor    AGENDA ITEM 7A  MEMO DATE: SUBJECT:  September 20, 2016 Recognition: Recycle Rewards Program  Discussion:  The Town of Sawmills would like to congratulate Richard Williams on winning the Recycle Rewards Program for the month of September. Mayor Joe Wesson will present him with a Certificate of Appreciation. A twenty-eight dollar ($28.00) credit will be added to the current  sanitation bill.  Recommendation: No Council action is required.    OFSAWM  MAYOR Joe Wesson TOWN ADMINISTRATOR Christopher Todd TOWN PLANNER Leslie Meadows  TOWN COUNCIL Keith Warren, Mayor Pro-Tem Gerelene Blevins Joe Norman Jeff Wilson Reed Lingerfelt  CORPORATED  COUNCILMBETING Agenda Item #8A  September 20, 2016 6:00 PM PLANNER'S STAFF REPORT  MINORSUBDIVISIONS PROPOSAL  Status: In most jurisdictions minor subdivisions are reviewed and approved in-house since the applicant is not building a new road and there are not that many factors to consider or outside agencies to consult, unlike major subdivisions. A majority of the plat submittals in Sawmills are one-lot splits and family subdivisions. The surveyor, landowner, and sometimes the buyer are often surprised and negatively affected when the planner informs them the board meetings will cause a two-month delay in their This proposal is to drop the requirement that family splits and minor subdivisions must be reviewed by the Subdivision Review Board (SRB) and Council. This proposal does not change the procedures for major subdivisions in which SRB reviews the preliminary plat and then SRB, Planning Board, and Council review the final plat. The Sawmills Comprehensive Plan says neighborhoods should safeguard land, water, energy, and historic resources. This proposed text amendment would not affect that  transaction.  Consistency with Comprehensive Plan:  goal.  Action Needed:  OTORECOMMEND, APPROVAL, adopt this or a similar statement:  "This amendment will be in the public interest by speeding up the approval  process for landowners who want to subdivide land"  2)MAKEAMOTION  "I move to RECOMMEND APPROVAL because this amendment would  uphold the Comprehensive Plan."    Subdivision Regulations  $152.015 PREREQUISITE TO PLAT RECORDATION.  After the effective date of this chapter, each individual subdivision plat ofland within the town's jurisdiction shall be approved by the Planning Department by the standards set forth in this ordinance. bythe-Tewa-Cewnelorsmmendatienvymihe-fowamaingemtmlssetherwisesetfera $152.035 PROCEDURE FOR REVIEW OF DIVISIONS OR ALTERATIONS OF PROPERTY LINES WHERE NOLOCAL APPROVAL IS REQUIRED, AND REVIEW OF MINOR AND  herein:  MAJOR SUBDIVISIONS.  (A) All subdivisions shall be considered major subdivisions except those defined as minor subdivisions in this subchapter. Divisions or alterations of property lines where no local approval is required shall be reviewed in accordance with the requirements in $ 152.036 to verify that status. Minor subdivisions shall be reviewed in accordance with SS 152.037 and 152.040. Major subdivisions shall be reviewed in accordance with the requirements in SS 152.038 through 152.040. (B) For purposes of these regulations, a. MINOR SUBDIVISIONis defined as the following: (1) The division ofa tract ofland, regardless of period of time, into not more than five lots or parcels which front on an existing state maintained road or existing private road constructed to the specifications oft this chapter; all further divisions of the parent tract into any additional lots or parcels shall be considered a major subdivision, and shall be subject to the requirements of SS 152.038 and  152.040;  (2) Does not involve any new street or prospectively require any new street for access to (3) Does not create any new or residual lots or parcels not conforming to the requirements of  interior property; this chapter; and  (4) All included land must be under one ownership or sponsor.  $152.036 PROCEDURE FOR REVIEW OF DIVISIONS OR ALTERATION OF PROPERTY  LINES WHERE NOI LOCAL APPROVAL IS REQUIRED.  (A) The subdivider shall submit to the Town Planning Department a Mylar and at least four copies of the proposed recombination or division. For the purpose of this section a division or manipulation (B) The Town Planning Department shall review the submitted division or alteration of property lines to ensure the division or alteration of the lots or parcels will not adversely affect the property or (C) After the Town Planning Department has determined that the division or alteration of the lot(s) or parcel(s) meet the criteria laid out in G.S. $ 160A-376 and will not have adverse  where no local approval is required shall be defined by 8 152.005.  any surrounding properties or create residual nonconforming lots.    consequences, the following certificate shall be placed on the face of the plat that acknowledges no  approval is required from the Subdivision Regulations.  Certificate ofNo. Approval Required  Icertify that the plat shown hereon qualifies as division or alteration in property lines where no local approval is required as outlined under North Carolina  General Statutes $ 160A-376. Town of Sawmills Planner  Date  NOTE: See the definition of subdivision as contained in $ 152.005 for list of  platting events where no local approval is required.  $152.037 PROCEDURE FOR REVIEW OF MINOR SUBDIVISIONS.  (A) The subdivider shall submit to the Town Planning Department a Mylar and at least four copies (B) The Town Planning Department shall review the minor subdivision for complete compliance with the: requirements outlined for final approval of subdivisions contained within this chapter. The Swhdiwisien-ReMiw-BeBeasdshalmaeereeasemmedsiemiPsaee-Town.Counsiamdeamdthe-Towm-Ceumeil halveiewhetherterpsppowetheminorsabdivision-The final plat shall be complete and show all information required for preliminary and final plats in $ 152.040, and all certificates and notarizations (C) The final plat shall be of a size suitable for recording with the County Register ofI Deeds. (D) Forms forj final certifications. The following certificates shall appear on the final plat.  of the proposed subdivision.  required in this section for final plat approval of a minor subdivision. Maps with appropriate match lines may be placed on more than one sheet.  (1) Certificate offinal approval of fa minor. subdivision.  We, the undersigned hereby certify that the subdivision entitled  fully meets the minimum requirements of the Town of Sawmills  Subdivision Regulations, however before any lot can be built upon, either an improvement permit must be obtained from the Caldwell County Health Department to allow a septic tank disposal system to bel located thereon and to approve the placement of any well thereon or public water and/or sewer: must be available. The approval or the recordation oft this mapi in no way guarantees that any lot shown hereon can or will be permitted for a septic tank or for placement ofa well.  Town ofs Sawmills Planner 2) Certificate ofownership and dedication.  Date  24  Page 2of10    I(We)b hereby certify that Ia am (we are) the owner(s) of the property shown and described hereon and that I (we) hereby adopt this plan ofs subdivision with my (our) free consent, establish minimum building lines, and dedicate all roads, alleys, walks, parks and other sites to (public or private*, choose whichever is applicable) use as noted. Further, I(we) certify the land as shown hereon is within the platting  jurisdiction ofthe Town ofSawmills.  Owner  Date  North Carolina Caldwell County I, certify that stamp or seal this Notary Public My Commission expires  ai notary public of the county and state aforesaid personally came before me this day and  acknowledged the execution ofthe foregoing instrument. Witness my hand and official  dayof  20_  *Ifp private, an approved Road Maintenance Agreement must be submitted and recorded  prior to the recording ofthis plat. (3) Certificate ofaccuracy.  (As1 required under G.S. $ 47-30 as amended)  Licensed Surveyor (4) Review Officer 's certificate.  Date  State of] North Carolina, County of Caldwell  I,  Review Officer of Sawmills certify that the map or plat to  which this Certification is affixed meets all statutory requirements for recording.  Review Officer  Date    (5) Town. Engineer certificate.  I,  Town Engineer of Sawmills certify that all public water  and/or sewer lines installed were: inspected and are in conformity with all applicable  Town and State standards. Town Engineer  Date  $152.038 PROCEDURE FOR PRELIMINARY REVIEW OF MAJORSUBDIVSIONS: (A) The subdivider shall submit the following to the Town Planning Department at least 14 days (1) At least four copies ofthe proposed subdivision prepared in accordance with the  prior to a scheduled meeting oft the Subdivision Review Board:  requirements ofs 152.040. Additional prints may be required when deemed necessary; each lot, including any protective covenants to be applied to the subdivision;  (2) A description of the proposed method of providing a water supply and sewer disposal for (3) One copy of any required supplemental information. An erosion control plan if  applicable, stormwater control measures and the like; and  (4) A street profile.  (B) Before acting on a preliminary plat the Subdivision Review Board shall require that the plat be submitted to the District Highway Engineer for NCDOT and the Town Engineer for review and comment as to the proposed streets and the drainage system; the Caldwell County Health Director or Town Engineer, as is applicable for his or her approval as to the proposed water and sewage disposal system; the Caldwell County School Superintendent for his or her information; and other agencies and (C) Ifthe Subdivision Review Board disapproves or conditionally approves the preliminary plat, the reason for that action shall be noted in the Subdivision Review Board's minutes and reference shall bei made to the specific sections oft the ordinance with which the preliminary plat does not comply, if applicable. The applicant shall receive the denial in writing from town planning staff. (D) Preliminary plat approvals are valid for the period ofone year per phase. Each phase of the development shall be started within two years of final approval of the previous phase and in the order shown on the approved preliminary plat. Each phase shall be constructed, excluding the initial phase, within three years of the final approval date oft the previous phase. The initial phase ofthe development shall be completed within one year of preliminary plat approval.  officials as the Town Planner deems necessary or desirable.  (E) Phases approved as part of a greater preliminary plan which are unable to be completed within the one-year time constraint may request that the Subdivision Review Board grant an extension to the time allotted to complete the phase under construction. The Subdivision Review Board may grant extensions not exceeding one year in length upon written application and upon findings by the  Page 4 of10    Subdivision Review Board that good cause exists, provided that the total cumulative term ofthe  extensions shall not exceed four years per phase of the overall development.  (Ord. $ 73, passed 1-26-2007)  $152.039 PROCEDURE FOR FINAL APPROVAL OF MAJOR SUBDIVISIONS.  Where a permit is required for the construction ofany building or other improvement, the permit shall not be issued until a final plat, meeting the requirements oft this chapter, has been approved by the Subdivision Review Board. The procedures for obtaining final plat approval are as follows. (A) The subdivider within one year ofthe date of preliminary plat approval, and at least 14 days prior to a scheduled meeting oft the Subdivision Review Board shall submit to the Planning Department an original Mylar and at least four copies oft the final plat. The final plat shall adhere to all  requirements of this section and 8 152.040.  (B) Before acting on the final plat the Subdivision Review Board shall request reports from the District Highway Engineer for NCDOT; ori ifapplicable aj private consulting engineer, the Caldwell County Health Director, the Caldwell County Public School Superintendent and other officials or agencies affected by the proposed development. The reports shall certify compliance with or note  deviations from the requirements of this chapter.  (C) Ifthe Subdivision Review Board disapproves the final plat, the reasons for that action shall be noted in the Board'sminutes and reference shall bei made to the specific section oft the ordinance with which the plat does not comply. The applicant shall receive written notice from the town planning staff regarding the reasons, including specific sections, for disapproval ofthe final plat. The written explanation will also address thej proper steps and issues that must be taken and/or corrected sO that  final approval may be granted.  (D) Upon approval oft the final plat by the Subdivision Review Board, that action shall be noted in writing on the face of the original Mylar and on four copies of the final plat. Two prints and the  original Mylar shall be returned to the subdivider for recording.  (E) Inspections:  (1) The Town Planning Department shall be notified in writing at least 48 hours in advance, excluding weekends and holidays, to schedule all required inspections of the work that has been  completed.  (2) It shall be the responsibility oft the subdivider to arrange the proper scheduling of field inspections by the Town Planning Department and any other agencies responsible for approving a  particular phase or type ofwork.  (3) The' Town Planning Department and other inspectors shall be allowed access to all parts oft the work, and shall be furnished with every: reasonable facility to ascertain whether or not the work  as performed isi in accordance with the specifications.  (4) Ifproposed development contains any new public water and/or sewer lines which are to be tied into the town system or maintained by the town, the Town Public Works Department and/or  Town Engineer shall inspect and verify their installation.    (F) Formsf forfinal certifications. The following certificates shall appear on the final plat.  (1) Certificate ofj final approval ofar major. subdivision:  We, the undersigned hereby certify that the subdivision entitled  fully meets the minimum requirements oft the Town of Sawmills  Subdivision Regulations, however, before any lot can be built upon either an improvement permit must be obtained from the Caldwell County Health Department toallow a septic tank disposal system to be located thereon and to approve the placement of any well thereon or public water and/or sewer must be available. The approval or the recordation oft this map in no way guarantees that any lot shown hereon can or will be permitted for a septic tank or for placement ofa well.  Chairperson,  Date  Sawmills Subdivision Review Board (2) Certificate ofownership and dedication.  I(We) hereby certify that Ia am (we are) the owner(s) of the property shown and described hereon and that I (we) hereby adopt this plan of subdivision with my (our) free consent, establish minimum building lines, and dedicate all roads, alleys, walks, parks, and other sites to (public or private*, choose whichever is applicable) useas noted. Further, I(we) certify the land as shown hereon is within the platting  jurisdiction of the Town of Sawmills.  Owner  Date  North Carolina Caldwell County certify that stamp or seal this Notary Public My Commission expires  a notary public oft the county and state aforesaid personally came before me this day and  acknowledged the execution of the foregoing instrument. Witness my hand and official  day of  20_  *If private, an approved Road Maintenance Agreement must be submitted and recorded  prior to the recording ofthis plat. (3) Certificate ofaccuracy.  Page 6 of10    (As required under G.S. $ 47-30 as amended)  Licensed Surveyor (4) Review Officer' 's certificate.  Date  State ofNorth Carolina, County of Caldwell  I, recording. Review Officer (5) Town Engineer certificate.  Review Officer ofThe Town of Sawmills certify that the map or  plat to which this certification is affixed meets all statutory requirements for  Date  Town Engineer ofThe Town of Sawmills certify that all public  water and/or sewer lines installed were inspected and are in conformity with all  applicable Town and State standards.  Town Engineer  Date  (Ord. 8 74, passed 1-26-2007)  SUBDIVISION REVIEW. BOARD; ACTIONSANDAPPEALS  $152.110 ESTABLISIMENT OF SUBDIVISION REVIEW BOARD.  There is hereby established a Subdivision Review Board to review and approve, approve with modifications, or disapprove applications for approval ofpreliminary plats, and final plats for major subdivisions, and to take other actions as required by this chapter in accord with the procedures,  requirements and standards of this chapter and regulations hereunder.  (Ord. 8 92.1, passed 1-26-2007) $152.111 MEMBERSHIP.  The Subdivision Review Board shall consist of three persons that being the Mayor or his or her designee, Chairperson of the Planning Board and one other Planning Board member along with one alternâte from the Planning Board (as they are appointed by the Planning Board). The Subdivision Review Board shall follow the procedures of the most recent edition of Robert' 's Rules ofOrder. The alternate, in the absence of any regular member, shall have the same powers and privileges ofr regular  members of the Subdivision Review Board. (Ord. $92.2, passed 1-26-2007)  S 152.112 POWERS AND DUTIES OF THE SUBDIVISION REVIEW BOARD.    The Subdivision Review Board shall have the following powers and duties: (A) Receive applications for approval of preliminary plats for major subdivisions; (B) Take action under these regulations to approve, approve with conditions or disapprove  applications for approval of preliminary plats for major subdivisions;  (C) Receive applications for approval of final plats for major subdivisions;  (D) Take action under these regulations to approve, approve with conditions or disapprove (E) Resiveminwrahiwaumingepatm-s (F) Establish minimum requirements for the contents of preliminary plats, and final plats for (G) Procedures for the conduct of the Subdivision Review Board's affairs shall be in accordance (H) Maintain a record of the Subdivision Review Board's minutes, including the votes ofits (I) Receive the cooperation of the various elements of the government oft the county; and 0-Submitte-thePaming-BeankaneiameMthyrepesten-its-actiMities:  applications for approval of final plats ofmajor subdivisions;  major subdivisions, in accordance with these regulations and state statutes;  with Robert's. Rules of Order;  members, attendance and a summary of the information submitted to it;  $152.130 FAMILY SUBDIVISIONS.  Family subdivisions shall meet the minimum requirements of this chapter except as follows. (A) (1) A subdivision where lots are intended to be conveyed to members of the owners' lineal family for the purpose ofbuilding aj residence for the new owner (familymember). Lineal family shall include only direct lineal descendants (children and grandchildren) and direct lineal ascendants (father, mother, grandfather, and grandmother). Lots can be conveyed as a gift or for a nominal consideration.  (2) Only one lot may be conveyed to each family member.  (B) This chapter is intended to facilitate the subdivision ofthe family homestead. Accordingly, the land to be subdivided must have been in the possession oft the original owner as oft the date of  enactment of this section, which is May 17, 1999.  (C) The cumulative creation ofi no more than seven new lots may be approved under this section. Plats consisting oftwo or fewer lots shall be submitted to the Planning Department for approval and reviewed in accordance with 8 152.037. efhelweshalaw  Subdivision Review-Beard-and-reviewed-nem-accerdancewith-152.038.  Page 8 of10    (D) All lots created by a Family Subdivision shall have a recorded 45-foot ingress/egress easement extending to a state maintained road. Ifan existing ingress/egress easement, located on adjoining non- family owned property, is tol be utilized, this ingress/egress easement may be utilized at its existing width ifit was recorded on or prior to May 17, 1999. Within ai newly created 45-foot ingress/egress easement, that is created after May 17, 1999, a gravel drive at least 18 feet in width shall be constructed (E) (1) A plat map is required showing the resulting lots and ingress/egress easements. Thep plat shall state that it is a Family Subdivision, and shall state the: name(s) oft the owner(s) ofthe original tract being subdivided and the specific family member to which the subdivided property is being conveyed. The plat shall be prepared by a licensed surveyor and recorded with the County Register of  ift the easement serves three or more. lots.  Deeds. 152.043.  (2) When possible, Family Subdivisions shall meet the provisions of $8 152.05 through (F) ( (1) When two or more parcels are created by a Family Subdivision, the required  ingress/egress easement shall be: named at no cost to the subdivider.  (2) When the strict interpretation oft this chapter prohibits the utilization of the Family Subdivision option, the applicant may request a variance from the Town Board of Adjustment: ift the circumstances surrounding the request clearly demonstrate al hardship as outlined in S 152.145. (G) The following certificates shall be executed on the face of the final plat: (1) Certificate offinal approval ofal Family Subdivision.  We, the undersigned hereby certify that the subdivision entitled  fully  meets the minimum requirements oft the Town ofSawmills Subdivision Regulations; however, before any lot can be built upon, either an improvement permit must be obtained from the Caldwell County Health Department to allow a septic tank disposal system to bel located thereon and to approve the placement of any well thereon or public water and/or sewer must be available. The approval or the recordation ofthis map in no way guarantees that any lot shown hereon can or will be permitted for a septic system or for placement ofa well. AapSam-SaNvissARevcawd  Date  Town of Sawmills Planner (2) Certificate ofownership and dedication.  I(We)hereby certify that I am (we are) the owner(s) of the property shown and described hereon and that I(we) hereby adopt this plan ofs subdivision with my (our) free consent, establish minimum building lines, and dedicate all roads, alleys, walks, parks, and other sites to (public or private*, whichever is applicable) use as noted. Further, I( (we) certify the land as shown hereon is within the plattingjurisdiction of  the Town of Sawmills.    Owner  Date  North Carolina Caldwell County I,. certify that stamp or seal this Notary Public My Commission expires  a notary public of the county and state aforesaid personally came before me this day and  acknowledged the execution of the foregoing instrument. Witness my hand and official  day of  20  *Ifprivate, an approved Road Maintenance Agreement must be submitted and recorded  prior to the recording of this plat. (3) Certificate of Accuracy.  (As required under G.S. 8 47-30 as amended)  Licensed Surveyor (4) Review Officer's Certificate.  Date  State ofl North Carolina, County ofCaldwell  I, recording. Review Officer (5) Town Engineer Certificate.  Review Officer of the Town of Sawmills certify that the map or  plat to which this Certification is affixed meets all statutory requirements for  Date  I,  Town Engineer ofThe Town of Sawmills certify that all public  water and/or sewer lines installed were inspected and are in conformity with all  applicable Town and State standards.  Town Engineer  Date  (Ord. 89 95.1, passed 1-26-2007)  Page 10 of10    AGENDA ITEM 9A  MEMO DATE: SUBJECT:  September 20, 2016 Recognition: CDBG Sewer Grant  Discussion:  Staff presented council a proposed CDBG-I Grant project during the August Town Council meeting. At which point in time staff was actively surveying the proposed project area for project feasibility. Due to the inability at this time to find any septic failures in the proposed area, staff along with the advice of the WPCOG, has decided to hold the application until a later grant cycle. Itis the hope of staff and the WPCOG that we will be able to continue to work on this project, locate the needed information, and submit a competitive grant application during the  next grant cycle.  Recommendation: No Council action is required.    AGENDA ITEM9B  MEMO DATE: SUBJECT:  September 20, 2016 Recognition: CDBG Sewer Grant  Discussion:  Staff presented council a proposed bollard project and design for town hall during the August Town Council meeting. Due to concerns of safety related to the proposed design, staff would like to propose and alternative design. The new bollard proposal would be bollards that are flexible in nature, which would still deter parking in front of the building. A bike rack would still be installed behind the bollards to insure a vehicle could not park between the bollards and  the building. The project is still estimated to cost less than $1,500.00. Attached is an image of the proposed bollard design.  Recommendation:  Staff recommends Council discuss this matter and decide how they wish to proceed.    Barco Products: Quote QBP00053477-002  Page 1 of1  BatcoPoducs.Quoe-w8P0003477-02 From: Barco Products Sent: Wed, Aug 17, 2016 at 4:23 pm To: RCOFFEYOTOWNOFSAWMILIS.COM  Images not displayed: Show images or Always show images from this sender  Quote #QBP00053477-002 (placed on August 17, 2016 11:55:36 AM CDT)  Item Select Bollard Height 43" bollard Unit Volume Case of 4 Bollards Hardware Kit: Four Posts Mount Type Surface Mount Bike Capacity 5  Sku 06AR1200 2  Qty Subtotal  Spring-Back Bollards/ 43" Bollard/ Case of 4  $901.70  06AR1491 05CL1675  2 1  $16.00 $198.85  Park-It Galvanized Bike Racks/ 5-Bike Rack/ Surface Mount/  Park-It Bike Galvanized Covers (Set of Two) Surface Mount Hardware Kit (8)  05CL1714 BKHRD-8 Shipping & Handling  1 1 Subtotal $1,179.40 Grand Total $1,348.98  $48.85 $14.00 $169.58  Barco Products  Barco Products I 24 N. Washington Ave. I Batavia, IL 605101 1 United States  htp./webmailnie-gseneilcomeniosema/252RCPpeppopupphp/wsid-38288. 8/18/2016    100% Satstact! (ianha  Bollards PARKING/TRAFFIC CONTROL - 4   -  ASLOW AS $14485 06AR1202 (43" BOLLARD)  /EA  Spring-Back Bollards Very Effective and Surprisingly Economical  Block vehicle access tot buildings, walkways, bike paths and other restricted areas Rigid bollard appearance, with 360° flexibility and rebounds after impact! Tough, weather-resistant high-density polyethylene with UV-inhibitors Two 3-1/2" bands of high-intensity reflective sheeting Boltt to surface using pre-drilled holes and anchor bolt hardware (sold separately)  Takes minutes toi install In-Stock Eco-Friendy  43" Bollard  32" Bollard  OVERSTOCK SALE  MODEL! DESCRIPTION. 06AR1202 43" spring-back bollard 06AR1203 32" spring- -back bollard 06AR1491 Hardware kitf for four posts" 06AR1497 Hardware kitf for onep post" Buy a case of 4 Spring- Backi Bollards and save money.  DIMENSIONS  WEIGHT PRICE  06AR1200 Case off four 43" spring- back bollards" 8'da.x42.5"h 36lbs. $450.85 CS. 06AR1201 Case off four 32" spring- back bollards" 8'da.x32.25"h 32lbs. $278:05-CS: $148.85cs.  Spring Back Motion  8'da.x42.5"h 9lbs. $114.85ea. 8'da.x32.25"h 8lbs. $-73:85ea: $37.85aa.  nla n/a  2lbs. $ 8.00ea. 1b. $ 2.00ea. +shipping +shipping BP 233  n    AGENDA ITEM 10A  MEMO DATE: SUBJECT:  September 20, 2016 Financial Matters: Request for a Donation To Granite Falls Middle Blue Demon Club  Discussion:  The Town has received a request from Granite Falls Middle School Blue Demon Club fora  donation in the amount of$150.00 (one hundred fifty dollars). There are sufficient funds in the budget for this request.  Recommendation:  Staff recommends Council discuss this matter and decide how they wish to proceed.    FROM :  FAX NO. : :.: *1. :  Aug. 27 2012 06:09PM P2 Joe Wesson, Mayor Town Administrator  TOWN OF SAWMILLS  1396-8955 *  2 SA4 Christopher Todd,  s  .4.35...4 4 28 15? apisslsnsst  Funding Request Bleehik  Name of Organization:  Gankhals  Clib  Permanent Address: 90NAhMdl Smet  5:s VT  City/State/Zip:. Contact(s):  banleFal / NC. 28030  :  Emy Canao  Phone 828381 4805 etrumwr/onol.om  Amount Requested: 50.00  Daté Funds Needed:  30200 . .   *  apt  Describe the purpose oft the project and how the funds willl be used: : : 7  1 A:.  ToppMde wwiforus Aatiliti MAwkAsN  sports    vi51 : 1AR5   *. 1 Sul :  :  . . anas,  w3,  Howwilli this project benefit the community?  :..   Schedlatlhs altow COMANY risidits famules  oplaiy leveis,  e Oud F Chale ahuscroo  1 .  :  ,  Official Town Use Only"  Date application received: Date approved/denied: Check #/date:  glalk  Date prèsented to Town Council laohu  :  *  :  91  Amount approved:  1. :  Available balance in Governing Body donations expense account: 1500.00  Amount:  :  Thisi instrument has been preaudjted in the manner required by the Local Government Budget and Fiscal Control Act.    AGENDA ITEM 10B  MEMO DATE: SUBJECT:  September 20, 2016 Financial Matters: Request for a Donation To South Caldwell Spartan Athletic Club  Discussion:  The Town has received a request from the South Caldwell Spartan Athletic Club for a donation  in the amount of$150.00 (one hundred fifty dollars). There are sufficient funds in the budget for this request.  Recommendation:  Staff recommends Council discuss this matter and decide how they wish to proceed.    FROM :  FAX NO. :  Aug. 27 2012 06:09PM P1  Joe) Wesson, Mayor  TOWN OFSAWMILLS  het 4305.3.3 - :: Christapher Todd, Town Administrator  5c.  :il SB 241.31 50AS2  Funding Request  Name of Organization: Permanent Address: City/State/Zip:. Contact(s):  Suhn Caldwell AHhehe Clwb 7035Sparun prive Gakeals, C 28030  AAe  Phone  E5R.381.4695 hammehowalcm  eny-Cannon  :  Amount Requested: 150.00.  Date Funds Needed:n Supt 30, 00  " AN. C awa OAS  Describe the purpose ofthe project and how thet funds will be used: : : 2: Toprovde MaoNsAmpaast Pacliy hRlwNe A p  :  :  %  AAS  41 :w 5   3  How will this project benefit the community?  :4  douts-tianile dhehat  Sclodp achis alows Conkly  o leweis  Oudspctale   4 :   : pa  play pauhupatw  : :  u  Official Town Use Only" g1alis  Date application received: Date approved/denied: Check #/date:  Datey presented to Town Council: glachi  :. wi5" ::.. .  Amount approved: Amount:  4  Available balance in Governing Body donations expense account:  180.00 1,   Thisinstrument has been preaudited in ther manner required by theloçal Government Budget andl Fiscal Control Act.    AGENDA ITEM: 11A  MEMO DATE: SUBJECT:  September 20, 2016 Recognition: Dissolution of Steering Committee  Discussion: purpose.  The last meeting of the Steering Committee was on June 6, 2016. This Committee has served its  Recommendation:  Staffrecommends Council dissolve the Steering Committee.    AGENDA ITEM11B  MEMO DATE: SUBJECT:  September 20, 2016 Recognition: Board of Adjustments ETJ Vacancy  Discussion:  The Board of Adjustments has a vacancy for an ETJ Member seat.  Recommendation:  Staff recommends Council discuss this matter and decide how they wish to proceed.    AGENDA ITEM 12A  MEMO DATE: SUBJECT:  September 20, 2016 Updates: Code Enforcement Monthly Report  Discussion:  The attached report shows the progress that Planner Leslie Meadows continues to make  throughout the town. Recommendation: No Council action required.