AGENDA Sawmills Town Hall Tuesday, July 19, 2016 6:00 pm  Regular Meeting of the Sawmills Town Council  1. CallTo Order 2. Invocation 3. Pledge of Allegiance 4. Adopt Agenda 5. Approve Meeting Minutes 6. Public Comment 7. Recognitions: A. Recycle Rewards 8. Financial Matters: A. Town Car Quote  Mayor Joe Wesson Pastor Ron Burgett Mayor Joe Wesson Mayor. Joe Wesson Mayor. Joe Wesson Mayor Joe Wesson Mayor. Joe Wesson Mayor. Joe Wesson Mayor Joe Wesson Mayor Joe Wesson Mayor Joe Wesson Mayor. Joe Wesson Planner Elinor Hiltz Planner Elinor Hiltz Mayor. Joe Wesson Mayor Joe Wesson Mayor Joe Wesson  A. June 21, 2016 Regular Meeting Minutes B. June 21, 2016 Closed Session Minutes  B. Caldwell Council on Adolescent Health Donation Request C. Caldwell County Dare Donation Request D. Disposal ofUnscheduled! Records  9. Planning Matters: 10. Updates:  A. Call for Public Hearing for Re-Zoning for 0001 Helena St  A. Code] Enforcement Monthly Report B. Council Comments 11. Closed Session: Attorney/Client Privilege  12. Adjourn    Page lof7  TUESDAYJUNE 21, 2016  TOWN OF SAWMILLS REGULAR COUNCIL MEETING  6:00 PM  COUNCIL PRESENT Joe Wesson Gerelene Blevins JeffWilson Joe Norman Keith Warren Reed Lingerfelt  STAFF PRESENT Christopher Todd Terry Taylor Julie. A Good  CALLTO ORDER: Mayor Joe Wesson called the meeting to order. INVOCATION: Associate Reverend Rick Crouse gave the invocation.  PLEDGE OF ALLEGIANCE: Mayor Joe Wesson led the Pledge of Allegiance.  ADOPT AGENDA: Mayor Joe Wesson asked for a motion to adopt the June 21, 2016 Agenda with the addition of Agenda Item 10D: Planning Board Application. Joe Norman made a motion, and Gerelene Blevins seconded, to adopt the June 21, 2016 agenda with the addition of Agenda Item 10D: Planning Board Application. All were in  favor.  APPROVE MAY 17, 2016 REGULAR MEETING MINUTES: Mayor Joe Wesson Gerelene Blevins made a motion, and Joe Norman seconded, to approve the May 17, 2016  asked for a motion to approve thel May 17,2016 regular meeting minutes.  regular meeting minutes. All were in favor.  PUBLIC COMMENT: Mayor. Joe Wesson asked if anyone had any questions or comments  at this time. No one wished to speak.    June 21,2016 Page 2of7  RECOGNITIONS:  RECYCLE REWARDS WINNER: Mayor Joe Wesson announced Ms. Claudia Ward- Eller, as the. June Recycle Rewards winner. A credit of twenty-eight dollars ($28.00) will be  added tol her sanitation bill. No Council action was required.  PUBLIC HEARING: FY 2016-2017 BUDGET:  OPEN PUBLIC HEARING: Mayor Joe Wesson asked for a motion to open the public Reed Lingerfelt made a motion, Keith Warren seconded, to open the public hearing. All  hearing. were in favor.  STAFF COMMENTS/RECOMMENDATIONS: Town Administrator Christopher Todd stated that the budget is balanced as required by the NC Local Government Budget and Fiscal Control Act. The Town's overall budget for FY 2016-2017 totals two million nine hundred ninety-two thousand six dollars ($2,992,006.00). A few highlights of the proposed budget include no property tax increase; minor increases of the water and sewer rates; no appropriation of General Fund unrestricted reserves will be made for the fiscal year; an appropriation of Water and Sewer Fund reserves will be made this fiscal year; maintains current level ofs services; maintains current levels of benefits for employees. The Town will  also maintain its current levels ofs service to the citizens.  PUBLIC COMMENT: Mayor Joe Wesson asked if anyone wished to speak on the FY  2016-2017B Budget. No one wished to speak.  CLOSE PUBLIC HEARING: Mayor Joe Wesson asked for a motion to close the public Joe Norman made a motion, and Gerelene Blevins seconded, to close the public hearing.  hearing.  All were in favor.  COUNCIL ACTION: Joe Norman made a motion, and Reed Lingerfelt seconded, to adopt the FY 2016-2017 Budget. The vote passed 4 to 1 with Jeff Wilson being the only Council  Member opposed.    June 21, 2016 Page30 of7  DISCUSSION:  STORMWATER DISCHARGE PROGRAM AGREEMENT: Town Administrator Christopher Todd stated that the current agreement between the City of Lenoir and the Town of Sawmills for the Storm Water Discharge Program needs to be renewed. The renewal Agreement will cover the period of. July 1, 2016 to June 30, 2017. The cost the Town will pay the City of Lenoir to continue responsibility of the plan is $13,104.93 Jeff Wilson made a motion, and Keith Warren seconded, to adopt the renewal Agreement with the City of Lenoir in the amount of $13,104.93 (thirteen thousand, one hundred four  (thirteen thousand one hundred four dollars and ninety-three cents).  dollars and ninety-three cents). All were in favor.  FOUTH AMENDMENT TO TOWN OF SAWMILLS LICENSING AGREEMENT: Town Administrator Christopher Todd stated that the current licensing agreement between the Town of Sawmills and the Sawmills Optimist needs to be renewed. The renewal licensing agreement will cover the period ofJuly 1,20161 through June 30, 2017. Keith Warren made a motion, and Joel Norman seconded, to adopt the Fourth Amendment to  Town of Sawmills Licensing Agreement. All were in favor.  PLANNINGI MATTERS:  MARBLESTONE DRIVE MINOR SUBDIVISION: Town Planner Elinor Hiltz stated that Frank Crowell, the owner ofa 5.4 acre lot at the end ofMarblestone Drive in the Hayes Mill Landing subdivision, would like to divide his property into three (3) lots. The Subdivision Review Board reviewed the plat on June 9, 2016 and recommended approval  with two (2) conditions:  Add a statement on the plat that owners of Lot A and Lot B will be responsible for  maintenance on the shared driveway; Add the words "Public Row" to Marblestone Drive.  Both conditions have been met on the plat.  Staff and Subdivision Review Board have reviewed all state and local requirements for this subdivision and believe that, with proposed conditions of approval, this subdivision meets Jeff Wilson made a motion, and Reed Lingerfelt seconded, to approve Marblestone Drive  all requirements.  Lots A, B, C Final Plat. All were in favor.    June 21, 2016 Page 4 of7  BOARD OF ADJUSTMENTS ETJ POSITION APPOINTMENT: Town Planner Elinor Hiltz stated that the Board of Adjustments has a vacancy for an ETJ member seat. This item is tabled until the. July 19,20161 regular Council meeting.  PLANNING BOARD STAGGERING TERMS AND APPOINTMENTS: Town Planner Elinor Hiltz stated that The Planning and Administration departments propose to stagger the Planning Board terms. Currently, four (4) out offive (5) members' terms expire at the same time. If the terms are staggered, there is a potential for more consistency on the Board. Each term will last three (3): years. The following is a suggested way to stagger the terms:  Initial term ending September 2017  Initial term ending September 2018  In-Town member (Vacant) ETJ Member (Ryan Wilson)  In-Town member (Steve Duncan) In-Town Member (David Powell) ETJ Member (Clyde Miller)  Town Planner Elinor Hiltz stated that she has contacted all Board Members.  ETJ members will need tol be appointed by the Caldwell County Commissioners at their) July Joe Norman made a motion, and Keith Warren seconded, to approve the terms and names for Planning Board and stagger the terms as presented to Council. All were in favor.  18, 2016: meeting.  PLANNING BOARD APPLICATION: Town Planner Elinor Hiltz stated that the Planning Board currently has an "In-Town" vacant position. There is an application on file for the Planning Board for an in-town resident submitted by William Kelly Price. Gerelene Blevins made a motion, and Reed Lingerfelt seconded, to appoint Mr. William Kelly Price to the "In-Town" vacant Planning Board seat. All were in favor.  UPDATES:  JUNE CODE ENFORCEMENT REPORT: Town Planner Elinor Hiltz stated that there  are fourteen (14) code enforcement cases open:  Teresa Annas Compton is the owner ofa dilapidated house located at 4476 Sawmills School Road. Town Planner Elinor Hiltz will restart code enforcement process with Charles Hagaman, owner of 1940 Leah Drive #4. Sent letter to remove the mobile  new owner;  home by the end ofJune;    June 21, 2016 Page 5of7  Peter Rowe, owner of 4016 and 4017 Cloninger Way. Need code enforcement Larry Griffin, owner of2173 Oaktree Lane, Apartment #2. Need code enforcement meeting for dead animal nuisance complaint and minimum housing complaint; Larry Griffin, owner of2165 Oaktree Lane. Need to inspect; Larry Griffin, owner of 2165 Oaktree Lane. Need code enforcement meeting for Wanda and Richard Greene at 4205 Trojan Lane. High grass. Need to inspect; David and Amy Dula at 2303 OJLane. High grass. Need to inspect; John Wilcox, owner of Lot #6 on Ellen Street. High grass. Need to inspect; Jane Greene at 4446 Villa Lane. Junk in yard. Inspected and complaint was Casey Lynn Wallace, owner of 3950-1 Walters MHP Drive. Minimum housing violations found on May 19, 2016 inspection. Need code enforcement meeting; Troy Wilson, owner of 4497 Diamond Street. High grass was confirmed on May 19, 2016 inspection. Roofalso needs to be repaired. Need code enforcement meeting; Caldwell Ready Mix at 2823 Mission Road. Meet with complainant on her property. Mosquito pond is ai nuisance violation. Need code enforcement meeting; Randall Hamby at 3632 Coble Dairy Road. Falling trees in zoning buffer. Case is tentatively closed. Trees have been planted. Town Planner Elinor Hiltz will meet with Mr. Hamby on June 28, 2016 on site to discuss the zoning code.  meeting for burned out house;  unfinished repairs and exposed wires;  verified. Need code enforcement meeting to send letter;  No Council action was required.  COUNCIL COMMENT:  Mayor Joe Wesson asked if anyone on the Council had any questions or comments at this Joe Norman wanted to thank everyone for coming. Joe Norman also stated that the Council worked hard on the budget, no one likes to pay anymore for anything, including Council, but sometimes you have tol keep the Town a float. Joe Norman also stated that personally he would like to see the entire Town have sewer, paved streets and everything out there that is within the Town's means to do it. The Council is working slowly but surely toward that Keith Warren stated that it was good to see everyone out. Keith Warren also stated that he was with Joe Norman and would like to see the whole Town with sewer, but it takes time. The Town is doing what it can with what it has. Keith Warren stated that he appreciated Gerelene Blevins stated that she wanted to thank everyone for coming out tonight and in the  time.  goal.  everyone coming and to be careful going home. budget she stated that she was against the Town Car.  Jeff Wilson stated that he would like to thank everyone for coming out.    June 21,2 2016 Page 6of7  Reed Lingerfelt stated that he would like to thank everyone for coming and stated he wished we could get more people to the meetings. Reed Lingerfelt also stated that to be a "small" town we have a good budget and the Council worked well on it. Reed Lingerfelt stated it Mayor Joe Wesson stated that he wanted to commend Council for all the hard work that they put in on this budget, also the staff members. Mayor Joe Wesson stated that everyone has worked well together and there are more citizens coming out to the meetings. Whichi is ag good thing. Mayor Joe Wesson wanted to say again that the Council gets their best ideas Mayor Joe Wesson wanted to recognize Brandon Adams, a rising senior at South Caldwell High School. Brandon Adams is the grandson of Councilman Reed Lingerfelt. Brandon recently went to Asheville to the North Carolina High School Fire Challenge where his team placed 1st. This is the second year. that Brandon has gone to the North Carolina High Chief Sam Smith, retired Captain with the Lenoir Fire Department and now Chief with the Hibriten High School Fire Academy, was present with Brandon Adams. Hibriten High School is the only high school in Caldwell County that offers the Fire Academy SO all high school students who want this course take it at Hibriten High School. This course has been offered for the last four (4) years. Chief Smith wanted Brandon to know he was proud of  was his first budget session and it was a good learning process.  from the citizens.  School Fire Challenge and his team has placed both years.  him.  CLOSED SESSION: ATTORNEYICLIENT PRIVILEGE: Mayor Joe Wesson asked  for a motion to go: into closed session.  Joe Norman made a motion, and Keith Warren seconded, to go into Closed Session at 6:37  pm. All were in favor.  Jeff Wilson made a motion, and Reed Lingerfelt seconded, to come out of Closed Session at  7:03 pm. All were in favor.    June 21, 2016 Page 7of7  COUNCIL ADJOURN: Mayor Joe Wesson asked for a motion to adjourn.  Joe Norman made a motion, and Jeff Wilson seconded, to adjourn the meeting. All were in  favor.  Julie A Good, Town Clerk  Joe Wesson, Mayor    AGENDA ITEM7 7A  MEMO DATE: SUBJECT:  July 19,2016 Recognition: Recycle Rewards Program  Discussion:  The Town ofSawmills would like to congratulate Roy Barham on winning the Recycle Rewards Program for the month ofJuly. Mayor Joe Wesson will present him with a Certificate of Appreciation. A twenty-eight dollar ($28.00) credit will be added to the current sanitation bill.  Recommendation: No Council action is required.    AGENDA ITEM 8A  MEMO DATE: SUBJECT:  July 19,2016 Discussion: Town Car Quote  Discussion:  A new town car was approved during the budget process this year. Public Works Director, Ronnie Coffey, received a quote from Asheville Ford Lincoln for a 2017 Ford Fusion sedan in the amount of seventeen thousand three hundred seventeen dollars and eighty-four cents  ($17,317.84), which includes a government discount.  The quote is attached for Council to review. The quote includes a basic Ford warranty package: a3 year long, or up to 36,000 mile "Bumper to Bumper", warranty; and a 5 year, or up to 60,000  mile, powertrain warranty. Recommendation:  Staffrecommends Council discuss this matter and decide how they wish toj proceed.    Asheville Ford Lincoln 611 Brevard Rd., Asheville, North Carolina, 28806 Office: 828-253-2731 Fax: 828-258-6012  Sord  Customer Proposal  Prepared for: Ronnie Coffey Sawmills NC  Prepared by: Jeffrey Williams Office: 828-279-4933 Email: Mlam@asrevlecr.con Date: 06/22/2016 Vehicle: 2017 Fusion S 4dr FWD Sedan  7AD  1    Asheville Ford Lincoln Office: 828-253-2731 Table of Contents Description Cover Page Table of Contents Selected Options Pricing - Single Vehicle Window Sticker  2017 Fusion, Sedan 4dr FWD Sedan S(POG)  Cord 611 Brevard Rd., Asheville, North Carolina, 28806  Page 1 2 3 4 5  Prepared for: Ronnie Coffey, Sawmills NC  By: Jeffrey Williams Date: 06/22/2016 I Price Level: 720 Quote ID: 0622201604  2    Asheville Ford Lincoln Office: 828-253-2731  2017 Fusion, Sedan 4dr FWD Sedan S(POG)  Cord 611 Brevard Rd., Asheville, North Carolina, 28806  Selected Options Code Base Vehicle POG Packages 100A Powertrain 997 44W Wheels & Tires STDTR STDWL Seats & Seat Trim D  Description  Base Vehicle Price (POG) Equipment Group 100A Engine: 2.5LIVCT Transmission: 6 Speed Automatic Tires: P215/60R16 BSW All Season Wheels: 16" Alloy Cloth Front Bucket Seats  Includes 6-way, manual driver seat (fore/aft, up/down with recline, manual lumbara adjust) and 4-way manual passenger seat (fore/aft with recline).  Other Options PAINT STDRD  Monotone Paint Application Radio: AM/FM tereo/MP3/Single-co Includes 4s speakers. Includes: SYNC Communications & Entertainment: System Includes enhanced voice recognition. system, 911 Assist, screen, AppLink and one smart-charging USB port.  4.2"LCD  Interior Colors DE_01 Primary Colors YZ_01  Medium Light Stone Oxford White  Prices and content availability ass shown ares subject to change and should! bet treated as estimates only. Actual base vehicle, package and option pricing may varyf from this estimate because ofs special local pricing, availability orp pricinga adjustments notr reflected in the dealer's computer system. See  salesperson fort the most current information. Prepared for: Ronnie Coffey, Sawmills NC  0622201604  By: Jeffrey Williams Date: 06/22/2016 I Price Level: 720 Quote ID:  3    Asheville Ford Lincoln Office: 828-253-2731  2017 Fusion, Sedan 4dr FWD Sedan S(POG)  Cord 611 Brevard Rd., Asheville, North Carolina, 28806  Pricing - Single Vehicle  MSRP $22,610.00 -$490.00 $0.00 $875.00 $22,995.00  Vehicle Pricing Vehicle Price Options & Colors Upfitting Destination Charge Subtotal Pre-Tax Adjustments Description Fleet Concession DEALER DISCOUNT  -$3,372.00 -$2,305.16 $17,317.84  Total  Customer Signature  Acceptance Date  Prices and content availability as shown ares subject to change ands should! bet treated ase estimates only. Actual base vehicle, package and optiong pricing may vary fromt this estimate because ofs special local pricing, availability orp pricing adjustments notr reflected in the dealer's computer system. See  salespersont fort ther most currenti information.  Prepared By: Jeffrey for: Williams Ronnie Coffey, Date: 06/22/2016 Sawmills NC I Price Level: 720 Quotel ID: 0622201604  4        AGENDA ITEM 8B  MEMO DATE: SUBJECT:  July19,2016 Financial Matters: Request for Donation  Discussion:  The Town has received a request from Caldwell Council on Adolescent Health for a donation in  the amount of one hundred dollars ($100.00). There are sufficient funds in the budget for this request.  Recommendation:  Staffrecommends Council discuss this matter and decide how they wish toj proceed.    TOWN OF SAWMILLS  Christopher Joe Todd, Wesson, Town Mayor Administrator  Funding Request  Name of Organization: CAVDWEL COUNCIL ON ADOLESENT HEALTH  Permanent Address: R.D. BK55  City/State/Zip: Contact(s):  LENOIR 3 N.C 28645  ANGIE Abnat EXECUIINE DIRECTDR  Phone #: 329-757-9Z0 Email: CCahe ccah lenoiccom  Amount Requested:  J0D.0  Date Funds Needed: FhCKL EAR ouurt.20lb-  the  JUNE30,207  Describe purpose oft the project and howt the funds will be used:  AAESE FuND5 Wiub DE-USED SPECIFICAL 1D ONTINLE ouR (3)PRERAMS OF REDUCINE TEEN RELNANCY IN THETWN 06 GAWMILLS, (CAH EDICATES OVER 435 6TUDENTS JN SAWMILS, WITH COMMUNTY HER WE HAVE DEEN-ABLE  D BEDUCE THE PRELVACy BATE Howwill this project benefit the community?  NIS wik BNENT GAWms BY SAINGTAXPAV:ES DOLARS. oR BERY WE BELIEVE TO-VEVENT TEEN PRELNAd, WE SAVE TAXPAYERS 3le. IN GEPVICE REATEDTO. HAVING A TEEN  6 -  1 PARENT 4 BABy.  Official Town Use Only  Date application received: Date approved/denied: Check #/date:  7h2oib  Date presented to Town Council: Tiehi  Amount approved: Amount:  Sa  Available balance in Governing Body donations expense account: 2,000.00  dauclednsin instrument has been preaudited in ther manner required byt the Local Government Budget and Fiscal Control Act.    Caldwell Council on Adolescent Health P.O. Box 575 -918 West Ave., NW Lenoir, N.C. 28645 Phone: (828)757-9020 Fax: (828)757-9491  Angie Ashley Executive Director  Town of Sawmills Mr. Christopher Todd 4076 Hwy. 321-A Sawmills, N.C. 28630 May 25,2016 Dear Town Council:  The Caldwell Council on Adolescent Health is submitting a request in the amount of $100.00 for the fiscal year 2016-2017. The Caldwell Council on Adolescent Health serves every student in grades 4,5,6,7,8,and 9th enrolled in the Caldwell County School system. We have (3) programs for these grades. Please see the attached sheet that describes our programs.  This equates to approximately 435 students in your township.  When looking at ages 15-17, which is the age group CCAH focuses on, there has been significant improvement in teen pregnancies. Caldwell County's:2014 teen pregnancy rate (per 1000) is now at an all time low, 14.5. This rate is an improvement from 2013's rate of 21.1. North Carolina currently has a state rate of1 15.5 for this age group. This is the first time CCAH has rates lower than the state, a significant milestone in its history. Please see the However, even with continued improvement the area of concern for CCAH is the age group 18-19 year olds. Over two thirds ofall teenage pregnancies fall into this age group. In 2012 Caldwell County's rate (per 1000) for ages 18-19 was 102.9. The following year it  attached sheet of2014 statistics.  dropped to 85.5 only to: rise again in 2014 to 93.8.  Wel know. Abstinence Based-Comprehensive Reproductive Health Education is work- ing, the proofis right ini front ofus. With this insight, we hope to be able to expand our reach, in the near future, toi include ages 18-19. We want to: see substantial improvements with this particular age group and are confident with the community's support, although this age group We need your support to carry on our programs which makes an impact on the lives of the youth in our county. Thank you in advance for your continued concern and your past fi- nancial support. I am available at any time for questions or to make a presentation.  has its own unique barriers, it can be done with your help.  Sincerely,  Ongi Aily Angie Ashley, Executive Director  Mission: To Facilitate Healthy Lifestyles in Adolescents in Caldwell County The Caldwell Council on Adolescent Health, ar non-profit organization, was founded in 1983, for thes sole purpose ofreducing teen pregnancy. The Council promotes positive life choices by using best practice models int the class- room. By teaching our curriculum, teenagers are empowered to makel healthier choices, mind and  body.  United Way    Caldwell Council on Adolescent Health (CCAH) Description of Organization and Programs  The CCAH Mission Statement: The Caldwell Council on Adolescent Health, a non-profit organization, was founded in 1983, for the purpose of reducing teen pregnancy. The Council promotes positive life choices by using best practice models int the classroom. By teaching our curriculums, teenagers are empowered to make healthier choices, mind and body.  Executive Director: Angie Ashley Business Manager: Wendy Honeycutt  Programs:  "Operation: Safe or. Sorry": Ouri first and longest running program began in 1983. Every 7th,8 gth, and 9th grader enrolled in the Caldwell County School system receives an Abstinence based curriculum each year for (5) consecutive days in 7th and gth grade and 8 days in 9th grade aligning with the Healthy Youth Act and NC Healthy Living Standards. The curriculum includes vital information about consequences of sex before marriage resulting in pregnancy, STD/STI's, and HIV/AIDS. There are components oft the curriculum that encourage parent/child communication, practice in negotiation and refusal skills, reproductive health, and a  confidential on-line question box. Lead Health Educator I: Eileen Franklin Health Educator !: Olivia McAteer  "Always Changing": Caldwell County Schools, and the Caldwell County Health Department have contracted with CCAH to provide al bullying/self-esteem/puberty curriculum to every 6th grader each year. This program provides an introductory to puberty and includes sessions on role play that help identify bullies. Other components include media and healthy body image,  healthy and unhealthy relationships, and ways to increase self-esteem.  Lead Health Educator I: Eileen Franklin Heaith Educator 1: Olivia McAteer  "Adolescent Parenting Program": In October of 2013, CCAH received a 4-year state grant to begin the APP Program. This program serves females ages 15-19 who are pregnant with their first child or parenting teens that do not have resources to adequately care for themselves or their child while completing high school or an equivalent educational program. Through home visiting services, individualized goal plans, case management, and group educational sessions, program participants are empowered to become self-sufficient and build a better future for  their babies.  APP Coordinator: Amber Callicutt  Number of Caldwell County residents who benefitted from our organization in 2015:11,012    CALDWELL COUNCIL ON ADOLESCENT HEALTH, CCAH  Caldwell Council on Adolescent Health  2014 Pregnancy Statistics  Ages 15-17 (First time in history Caldwell County is BELOW the State Rate!)  North Carolina (ages 15-17)  2012 19.7 2012 21.8 34  2013 16.6 2013 21.1 34  2014 15.5 2014 14.5 23  Teen Pregnancy Rates (per 1000, ages 15-17) Caldwell County (ages 15-17)  Teen Pregnancy Rates (per 1000, ages 15-17)  Total # of pregnancies: Of the 23 pregnancies in 2014: 18 White 4 African American 1 Hispanic AGES 15-19  North Carolina (ages 15-19)  2012 39.6 2012 51.1 125  2013 35.2 2013 43.2 106  2014 32.3 2014 41.3 99  Teen Pregnancy Rates (per 1000, ages 15-19) Caldwell County (ages 15-19)  Teen Pregnancy Rates (per 1000, ages 15-19)  Total # of pregnancies: Of the 99 pregnancies in 2014: 83 White 10 African American 6 Hispanic Ages 18-19  Caldwell County (ages 18-19) Teen Pregnancy Rates (per 1000, ages 18-19) Total # of pregnancies:  2012 102.9 91  2013 85.5 72  2014 93.8 76    Caldwell Council on Adolescent  Health 2015-2016  Cash Basis RECEIVED (92%) 100% 100% 100% 88% 0% 100% 100% 75% 60% 54% 100% 91% 21% 93% EXPENDED (92%) 94% 72% 96% 90% 92% 65% 86% 100%] 91% 100% 100% 93% 92% 92% 93% 92% 100% 99% 88% 37% 92%  AMENDMENTS! TOTALAMENDED RECEIVEDTO BALANCE PERCENTOF  May 31, 2016 Caldwell County Schools Caldwell County Government United Way N. C. State Grant- APPP Municipalities Foundations and Grants Contributions Individuals Contibutions-Churches Contributions - Civic Organizations Interest Earned Fund Balance Allocation Adolescent Parenting Program Miscellaneous TOTAL REVENUE EXPENDITURES: Accounting Sup-ssnassasCumcuwm Travel Training Rent CommunctonPalgenass Equipment: copier, etc. Fire Insurance Hospitalization Insurance Workman's Compensationlliabily Longevity Pay Retirement Salaries Executive Director Salaries Bus. Manager Salaries FTHE APP Program Coordinator Contract Positions Payroll Taxes APP Incentives Meeting Expenses TOTAL EXPENDITURES Money Market: $29164.20 Checking:$2608.71  TODATE() REVENUE2015-  DATE  2016  $28,000.00 $4,600.00 $32,600.00 $32,600.00 $21,000.00 $5,000.00 $26,000.00 $26,000.00 $14,000.00 $2,000.00 $16,000.00 $16,000.00 $300.00 $1,900.00 $2,200.00  $0.00 $0.00 $0.00 $200.00 $0.00 $0.00 $200.00 $400.00 $68.94 $0.00 $395.00 BALANCE $100.00 $992.34 $299.00 $135.00 $877.01 $174.00 $0.00) $0.00] $0.00 $357.00  $12,000.00 $75,000.00 $200.00 $800.00 $1,000.00 $150.00! $6,735.00 $60,000.00 $500.00 2016 $1,625.00 $2,800.00 $7,500.00 $2,500.00 $850.00 $475.00) $1,500.00 $2,950.00 $5,129.00 $44,735.00 $33,240.00 $32,739.00 $30,050.00 $11,532.00 $500.00  $12,000.00 $12,000.00 $75,000.00 $66,122.36 $8,877.64 $200.00 $800.00 $1,000.00 $150.00 $6,735.00 $500.00 2016 $1,625.00 $7,500.00 $2,500.00 $475.00 $5,129.00  $2,200.00 $600.00 $600.00 $81.06 $6,735.00 $105.00  $60,000.00 $54,511.32 $5,488.68  $219,685.00 $13,500.00 $233,185.00 $217,554.74 $15,630.26 APPROVED AMENDMENTS TOTALAMENDED! EXPENDITURES UNEXPENDED: PERCENTOF: BUDGET 2015- TODATE() BUDGET2015- TODATE:  $1,525.00 $2,507.66 $7,201.00 $1,165.00 $6,875.00 $5,000.00 $1,622.99 $1,063.00 $475.00) $1,163.00 $2,900.00 $4,772.00  $700.00 $3,500.00  $4,500.00] $3,000.00 $7,500.00 $2,500.00 $1,200.00 $1,300.00  $387.00 $1,237.00 $337.00 $1,163.00 $50.00 $2,900.00  $23,000.00 $6,000.00 $29,000.00 $26,459.00 $2,541.00  $44,735.00 $41,007.00 $3,728.00 $33,240.00 $30,470.00 $2,770.00 $32,739.00 $30,510.00 $2,229.00 $30,050.00 $27,595.00 $2,455.00  $10,000.00 $3,200.00 $13,200.00 $13,135.00 $1,560.00 $1,000.00 $2,560.00  $65.00 $67.00 $297.27 $314.82  $800.00 $12,332.00 $12,265.00  $2,262.73 $185.18  $500.00  $219,685.00 $13,500.00 $233,185.00 $215,158.56 $22,401.44  Page 1  2015-2016 Budget    AGENDA ITEM: 8C  MEMO DATE: SUBJECT:  July 19,2016 Financial Matters: Request for Donation  Discussion:  The Town has received ai request from Caldwell County D.A.R.E. for a donation in the amount  ofonel hundred dollars ($100.00).  There are sufficient funds in the budget for this request.  Recommendation:  Staffrecommends: Council discuss this matter and decide how they wish toj proceed.    TOWN OF SAWMILLS  Christopher Joe Todd, Wesson, Town Mayor Administrator  Funding Request  Name of Organization: Cakell Gunly DARE Permanent Address: 2351 Maganten Blvd  City/State/Zip: Contact(s):  Lencic, NC Stephounie Lail  28645  Phone #: Email:  jooue Hole Spowsod 500 Nawe oP Towal  Amount Requested:  Date Funds Needed: July 22h6 2016  Describe the purpose of the project and howi the funds will be used:  Hlfunde will be useJ 4b suppart and purchate Memc Por the These ems ivclude work hooks, pencile ten.chig mocterials  D.A.R.E.  limpiat Caldwell  pagrm  Couuty  Qnd Qwsarde.  How will this project benefit the community?  The DAREpiggaa leucher chilren 6 make ryptibe decisions alut drsgs ound oucohol aud cvesyday hematterr  Official Town Use Only  Date application received: ahle Date approved/denied: Check #/date:  Date presented to Town Council: 7hghu  Amount approved:  Available balance in Governing Body donations expense: account:  2.000.00  Amount:  Kaa CoThisin instrument has been preaudited int the manner required byt the Local Government Budget and Fiscal Control Act.    AGENDA ITEM 8D  MEMO DATE: SUBJECT:  July19,2016 Financial Matters: Disposal of Unscheduled Records  Discussion:  The attached list shows all records that staff would like to destroy in accordance with the North  Carolina General Statutes Municipal Records and Disposition Schedule.  Recommendation:  Staffrecommends Council discuss this matter and decide how they wish to proceed.    Reproduce this) form as needed.  North Carolina Department of Cultural Resources Division of Archives and Records Government Records Branch  REQUEST FOR DISPOSAL OF UNSCHEDULED RECORDS  TO  Assistant Records Administrator N.C. Division of Archives and Records Government Records Branch 4615 Mail Service Center Raleigh, NC 27699-4615 Name County Phone number  FROM  lounoP Sowmlls N3R-2947943  Calell  Agency or department Piqniiptic  Ina accordance with the provisions of G.S. 121 and 132, approval is requested for the destruction of records listed below. These  records have no further use or valuef for official or administrative purposes.  RECORDS TImE A/B ( #R ater Bills AB  DESCRIPTION  INCLUSIVE DATES QUANTITY MICROFILMED? RETENTION Sept,oot ofecck Ao  (VESORNO)  PERIOD 3yps  ysh : wacter ecesisg Locter BE Suoy Aug Icopy, Cash Receptst Receipts < WaterBile San,Feb,  ecipts Gulls Cards  I  IL Carcls  I  Nou,Dee 6012 ne,5e a013  Merch, April PN No 3yfs  Control Roports Tansglgnçonire PeporlsSuly-Dec lcopos patlae Adcountts Accounts 4d have Been 068,2009 ICopy  FromCash Receipts PCiol feal AIP relorls greDorts ov Guciitocs PO's hor purchasen in auclitos fles  a dRècoh No 300p0i1,202 0-Récch No Suluy-sund R010-11 E2u No Jwly-Juno R01-1a Stuy-June Iopy a00-IL Ofceh No Saly-sne oc-ia July-uu oon-1a  l4r 3yrs 34rs 3s  APRI* PP Po's Fincnar  Bnkstokeroik, Betres Su-ly-SNT  Auclitafiles Cndall papmantGraiciata, G00-1L 3 No 3y  Requested by: hmlatis  Gnelbmger Head of Governing Board Assistant Records Administrator NC Division of Archives and Records  L/0 Date Date Date  Sighature Signature  Title  Approved by: Concurred by: (asindicated) Signature    Reproduce this fomm as needed.  North Carolina Department of Cultural Resources Division of Archives and Records Government Records Branch  REQUEST FOR DISPOSAL OF UNSCHEDULED RECORDS  TO  Assistant Records Administrator N.C. Division of Archives and Records Government Records Branch 4615 Mail Service Center Raleigh, NC 27699-4615 County Agency or department Phone number  FROM  Name OR Squm.lls  Caldwel  Paqastrs 838-39a- 3903  In accordance with the provisions of G.S.121 and 132, approval is requested fort the destruction ofr records listed below. These  records have no further use or value for official or administrative purposes.  RECORDS TITLE  DESCRIPTION  INCLUSIVE DATES QUANTITY MICROFILMED? RETENTION July-Jug ROD- A No Suly-sue Ooa Suleysune 60i0-11 22h N6 E7 200g00i0 1-Copyot acog 5008- R00-  (VESORNO)  PERIOD 34us 34s 44s  Gh u-  Geneial Ker Cntries  Auclitor files Scouditor Audibrfiles Pipaads  Ricnde rBapack agall Payoll Ruyrell Mso- Fcnle  AI Gtrly Ruportsg  pperak Snclegollon! euch No YGK Riords ofoleclaclans a00 ES NO Hyrs g1. Ketifeneact chdacuclias 6011 PRRA No 34s  Sickyld Rocords  No  RoNa I24A Feb 2015- I-dopy, lyeno (-Cepyy, Sueune Co-00  34s No ly  Dokorlers for Cdnts Suneaos ofed  AIA-RibiO PolAB. Bocls ha RA No 3yus  Inteslnont Rucorls CDs dob-1 Ofech No  34us  Requested by: Kent Stts 6FRde Danager  7-F/0  Signature Signature  Title  Date Date Date  Approved by: Concurred by: (as indicated) Signature  Head of Governing Board Assistant Records Administrator NC Division of Archives and Records    Reproduce this fomm as needed.  North Carolina Department of Cultural Resources Division of Archives and Records Government Records Branch  REQUEST FOR DISPOSAL OF UNSCHEDULED RECORDS  TO  Assistant Records Administrator N.C. Division of Archives and Records Government Records Branch 4615 Mail Service Center Raleigh, NC 27699-4615 Name County, Phone number  FROM  oun Bcwmls Caidosel  Agency or department HAsirgwn  R6RRAW4AE  Ina accordance with the provisions of G.S. 121 and 132, approval is requested for the destruction ofr records listed below. These  records have no further use or value for official or administrative purposes.  RECORDS TITLE PIB - ExtenSicns  DESCRIPTION  INCLUSIVE DATES QUANTITY MICROFILMED? RETENTION  (YESORNO)  PERIOD 3urs  bs Customer's Songoos ICopes  PopeE eytonsions Deoia Ofech No  Requested by: Kinyusls  OSRCa Marager  -HLO Date Date Date  Signature Signature  Title  Approved by: Concurred by: (asi indicated) Signature  Head of Governing Board Assistant Records Administrator NC Division of Archives and Records    OFSAWM  MAYOR Joe Wesson TOWN ADMINISTRATOR Christopher Todd TOWN PLANNER Elinor Hiltz  TOWN COUNCIL Keith Warren, Mayor Pro-Tem Gerelene Blevins Joe Norman Jeff Wilson Reed Lingerfelt  ORPORATED  COUNCIL MEETING July 19, 2016 6:00 PM  AGENDA ITEM 9A  PLANNER'S STAFF REPORT  REZONING: 000 Helena St, #2766-54-4751 Size of Area to be Rezoned: 4 acres Current Zone and Permitted Uses: RA-20  Permitted Uses: dwellings (one and two-family), residential accessory buildings, churches, family care homes, fowl, horses, livestock, customary home occupations, mobile homes on individual lots, parks, public services facilities, riding stables Conditional Uses: accessory dwellings, airports, cemeteries, country clubs, greenhouses, other home occupations, horticultural nurseries, non-profit parks,  temporary mobile homes, produce stands, schools Requested Zone and Permitted Uses: HB  Permitted Uses: antiques stores, art galleries, art good stores, assembly halls, automobile parking lot and structures, automobile parts and supplies, automobile repair garages, automobile sales, automobile washing establishments, bakeries, banks with and without drive-thrus, barbershop and beauty shops, boarding houses, boat sales, bookstores, building supply and equipment sales, bus stations, business, professional, government, religious, charitable or fraternal offices or agencies, camera supply stores, candy stores, clothing stores, coliseums, convalescent homes, dairy bars, dental clinics, dental labs, department stores, drug stores, dry cleaners, dry goods stores, electric repair shops, electrical and electronic products sales, fabric stores, feed and seed stores, floor covering stores, florists, fowl, funeral homes, furniture stores, gift shops, greenhouses, grocery, food, produce, fruit, and meat stores, gunsmiths, gymnasiums, hardware stores, hobby and craft stores, horticultural nurseries, hotels, household appliance stores, ice cream manufacturing for only on- site retail sales, inns, jewelry repair shops, kindergartens, laundromats and similar automatic laundries, laundry pick-up stations, libraries, livestock, loan offices and agencies, locksmiths, magazine stores, medical clinics, medical labs, metal fabrication shops, millinery shops, motels, museums, music stores, newspaper offices, offices, office supplies sales and services, opticians, paint stores, pet stores, photo studios,  Page 1 of10    plumbing shops without open storage, prepared foods and miscellaneous food product manufacturing, printing, publishing, and reproducing establishments, public service facilities, radio and TV repair shops, railroad stations, repair uses not otherwise named, rest homes, restaurants without drive-thru, schools, service stations, shoe repair and shine shops, sign painting and fabricating shops, sporting goods stores, stationary stores, tailor and dressmaking shops, telephone and telegraph offices, textile fabrication shops (10 or fewer employees), tourist houses, toy stores, trucking terminals, variety stores, wholesale and warehousing establishments (except for uncured hides, explosives, oil products, gas storage, and the like), wood fabrication Conditional Uses: abattoirs, accessory structure, commercial (see $153.071), adult establishments, bowling alleys, miniature golf courses, commercial recreational facilities, restaurant with drive-thru, retail establishments not otherwise named, riding stables, skating rinks, elecommunication towers and antennas, wholesale establishments not otherwise named, wholesale storage of gasoline and oil products  shops (10 or fewer employees)  including bottled gas and oxygen Description ofSurrounding, Area:  The property faces the back of Marx Industries, a manufacturer in the center of downtown. The subject property has homes on the other three sides. The home to the back of the subject property sits on 20 acres. Halfof the 20 acres is farmland and the  other halfis wooded. Utilities Analysis:  The property can be served by water and sewer which is an argument for developing  the property as something more dense than low-density residential.  Environmental. Analysis:  This site is not environmentally sensitive according to the data published by the NC Wildlife Commission for the maps used as part of the pending Comprehensive Plan. The site has no floodplain. The site is in the Watershed Protected Area which means  36 percent can be built-upon. Schools Analysis: appropriate school districts.  Highway Business use would not impact the elementary, middle, or high schools in the  Consistency with Future Land Use Plan:  The 2005 Comprehensive Plan recommends establishing a "Central Business District" on the same block as the subject property, sO rezoning the property would be  consistent.  Slaffrecommendation:  Recommend approval of the rezoning. Note: To the best of our knowledge existing buildings have not yet been reviewed, inspected or approved by Caldwell County Building Inspections. Any questions as to the currents uses of the property should occur during any Board of Adjustmenth hearings scheduled in the future.  Action Needed:  Page 2 of10    CALL FOR PUBLICHEARING for August 16, 2016 at 6:00  BOGENEE      TEGNEY  STIEIT  a  E    Figure A: subject property  Page 4 of10    Figure B: subject property  Page 5 of10    Figure C: adjacent property to west  Page 6 of10    Figure D: adjacent property to west with ROW to adjacent  property to south  Page 7 of10    Figure E: adjacent property to east  Page 8 of10    Figure F: across from subject property  Page 9 of10    Figure G: front ofs subject property  Page 10 of10    AGENDA ITEM 10A  MEMO DATE: SUBJECT:  July 19,2016 Updates: Code Enforcement Monthly Report  Discussion: the town. Recommendation: No Council action required.  The attached report shows the progress that Planner Elinor Hiltz continues to make throughout