AGENDA Sawmills Town Hall Tuesday, June 21, 2016 6:00 pm  Regular Meeting of the Sawmills Town Council  1. CallTo Order 2. Invocation 3. Pledge of Allegiance 4. Adopt Agenda 5. Approve Meeting Minutes 6. Public Comment 7. Recognitions: A. Recycle Rewards 8. Public Hearing: FY 2016-2017 Budget A. Open Public Hearing B. Staff CommensReommendations C. Public Comment D. Close Public Hearing E. Council Action 9. Discussion:  Mayor Joe Wesson Rev. Rick Crouse Mayor Joe Wesson Mayor Joe Wesson Mayor Joe Wesson Mayor Joe Wesson Mayor Joe Wesson Mayor Joe Wesson Mayor Joe Wesson Mayor Joe Wesson Mayor Joe Wesson Mayor Joe Wesson Mayor Joe Wesson Mayor Joe Wesson Planner Elinor) Hiltz Planner Elinor) Hiltz Planner Elinor Hiltz Planner Elinor Hiltz Mayor. Joe Wesson Mayor Joe Wesson Mayor Joe Wesson  A. May 17, 2016: Regular Meeting Minutes  A. Stormwater Discharge Program Agreement B. Fourth Amendment to' Town of Sawmills Licensing Agreement A. Marblestone Drive Minor Subdivision B. Board of Adjustment ETJI Position Appointment C. Planning Board Staggering Terms and Appointments A. Code Enforcement Monthly Report B. Council Comments 12. Closed Session: Attorney/Client Privilege  10. Planning Matters:  11. Updates:  13. Adjourn    Page lof7  TUESDAY,MAY1 17,2016  TOWN OFSAWMILLS REGULAR COUNCIL MEETING  6:00. PM  COUNCIL PRESENT Joe Wesson Gerelene Blevins Jeff Wilson Joe Norman Keith Warren Reed Lingerfelt  STAFF PRESENT Christopher Todd Terry Taylor Julie A Good  CALL TO ORDER: Mayor. Joe Wesson called the meeting to order. INVOCATION: Associate Pastor Paul Puett gave the invocation.  PLEDGE OF ALLEGIANCE: Mayor Joe Wesson led the Pledge of Allegiance.  ADOPT AGENDA: Mayor Joe Wesson asked for a motion to adopt the May 17, 2016 Keith Warren made a motion, and Reed Lingerfelt seconded, to adopt the May 17, 2016  Agenda.  agenda. All were in favor.  APPROVE APRIL 19, 2016 REGULAR MEETING MINUTES: Mayor Joe Wesson asked for amotion to approve the April 19, 20161 regular meeting minutes. Gerelene Blevins made a motion, and Joe Norman seconded, to approve the April 119,2016  regular meeting minutes. All were in favor.  PUBLIC COMMENT: Mayor Joe Wesson asked ifa anyone had any questions or comments Jo. Ann Miller wanted to thank Council for the donation oft two hundred dollars ($200.00) to the DAV Chapter 6. The fundraiser raised over fifty-five hundred dollars ($5,500.00) for Lex Menz, Lenoir News Topic Reporter, wanted to let Council know she is leaving the Lenoir News Topic and has taken a job in Florida. Ms. Menz wanted to thank Council for all that they have done for her to make her feel welcome. The News Topic is in the hiring process for someone to take over as reporter and come to the Sawmills Council meetings.  at this time.  the DAV Chapter 6.  RECOGNITIONS:    May 17, ,2016 Page 2of7  RECYCLE REWARDS WINNER: Mayor Joe Wesson announced Mr. Chip Duncan, as the May Recycle Rewards winner. A credit of twenty-eight dollars ($28.00) will be added tol his sanitation bill. Mrs. Dare Duncan accepted the certificate on Chip Duncan's behalf.  No Council action was required.  PUBLIC HEARING: SMALL BUSINESS ENTREPRENEURIAL ASSIATANCE  GRANT:  OPEN PUBLIC HEARING: Mayor Joe Wesson asked for a motion to open the public Joe Norman made a motion, Reed Lingerfelt seconded, to open the public hearing. All were  hearing, in favor.  STAFF COMMENIS/RECOMMENDATIONS: Lisa Helton, with the WPCOG, stated that the purpose of the Public Hearing is to close out the Small Business Entrepreneurial Assistance Grant (SBEA) project. The Town assisted McGee Wood Products. McGee Wood Products purchased new equipment which was a 2012 Peterbuilt truck and two (2) band saws and created ten (10) new jobs. There was two hundred fifty thousand dollars ($250,000.00) awarded to the Town, two hundred twenty-five thousand dollars ($225,000.00) was used for equipment and machinery, twenty thousand dollars ($20,000.00) PUBLIC COMMENT: Mayor Joe Wesson asked if anyone wished to speak on the SBEA  for administration and five thousand dollars ($5,000.00) for planning.  project.  No one wished to speak.  CLOSE PUBLIC HEARING: Mayor Joe Wesson asked for a motion to close the public Joe Norman made a motion, and Reed Lingerfelt seconded, to close the public hearing. All  hearing. were: in favor.  COUNCIL ACTION: Reed Lingerfelt made a motion, and Gerelene Blevins seconded, to close the Small Business Entrepreneurial Assistance Grant (SBEA). All were in favor.    May 17,2016 Page 3 of7  DISCUSSION:  RESOLUTION IN SUPPORT FOR FIRE APPRECIATION WEEK:  The Town of Sawmills would like to recognize the efforts and works of the Sawmills Fire Department by adopting a Resolution that the first full week of September will be considered Sawmills Fire and Rescue Appreciation week in order to honor those who have COUNCIL ACTION: Reed Lingerfelt made a motion, and Keith Warren seconded, to adopt the Resolution making the first week of September every year as Town of Sawmills  served in the past and are currently serving our local community,  Fire and Rescue Appreciation Week. FINANCIAL MATTERS:  SAWMILLS ELEMENTARY SCHOOL FUNDING REQUEST: Mayor Joe Wesson stated that Sawmills Elementary School had requested a donation in the amount of one Gerelene Blevins made a motion, and Joe Norman seconded, to give a donation in the amount of one thousand dollars ($1,000.00) to Sawmills Elementary School. All were in  thousand dollars ($1,000.00).  favor.  BAD DEBT WRITE-OFF: Town Administrator Christopher Todd stated that the Town had a list of 2012 accounts that have gone unpaid for Utility and Sanitation services. The Town does not expect to collect payment for these accounts and recommends that Council approve the write offoft the accounts. The total amount of these accounts is three thousand three hundred sixty-two dollars and sixty-six cents ($3,362.66). Town Administrator Christopher Todd also advised Council that included in the list are twenty (20) accounts the Town has submitted to the NC Debt Setoff Program for Collection. Town Administrator Christopher Todd stated the Town had recovered four thousand one hundred sixty dollars and seventy-four cents ($4,160.74) from previous years, and currently has collected three hundred seventy-one dollars and thirty-three cents ($371.33), totaling four thousand five hundred thirty-two dollars and seven cents ($4,532.07). There are sufficient funds in the Jeff Wilson made ai motion, and Joe Norman seconded, to approve staff to write off the 2012 list of bad debts accounts in the amount of three thousand three hundred sixty-two dollars  budget to cover this.  and sixty-six cents ($3,362.66). All were in favor.  PRESENTATION OF FY 2016-2017 BUDGET AND CALL FOR PUBLIC HEARING: Town Administrator Christopher Todd presented to Council a proposed budget for Fiscal Year 2016-2017. Town Administrator Christopher Todd stated that the budget is balanced as required by the NC Local Government Budget and Fiscal Control Act. The Town's overall budget for FY 2016-2017 totals two million nine hundred ninety-two thousand six dollars (2,992,006.00). A few highlights of the proposed budget include no property tax increase; minor increases of the water and sewer rates; no appropriation of    May 17,2016 Page 4of7  General Fund unrestricted reserves will be made for the fiscal year; an appropriation of Water and Sewer Fund reserves will be made this fiscal year; maintains current level of services; maintains current levels ofbenefits for employees. The Town will also maintain its current levels of service to the citizens. Council must hold a public hearing on June 21, Joe Norman made a motion, and Keith Warren seconded, to hold a public hearing on June  2016, to adopt the budget.  21,2016, to adopt the budget for FY 2016-2017. All were in favor.  PLANNING MATTERS:  ANNUAL PLANNING BOARD REPORT: Town Planner Elinor Hiltz stated that in the Planning Ordinance Section 151.06 it is stated that: An annual report shall be prepared and submitted to the Town Council by May of each year. The report shall include a comprehensive and detailed review of the activities, problems and actions of the Planning Town Planner Elinor Hiltz stated that the Planning Board has met two (2) times from February 2015 to April ofthis year. Town Planner Elinor Hiltz also stated that the Planning Town Planner Elinor Hiltz stated that she wrote thirty-two (32) zoning permits, met about five (5) subdivisions, wrote twelve (12) zoning verification letters and communicated by Town Planner Elinor Hiltz stated that there were twenty-one (21) Code Enforcement cases  Board as well as any budget requests and/or recommendations.  Board met in February 2015 and April 2015.  email to discuss twenty-three (23) additional properties.  that have been completed.  BOARD OF ADJUSTMENTS MEMBER APPOINTMENTS: Town Planner Elinor Hiltz stated that The Planning and Administration departments propose to stagger the Board ofA Adjustments terms because at this time six (6) out of seven (7) members' terms expire at the same time. If the terms are staggered there is a potential for more consistency on the Board. Each term will last three (3) years. The following is a suggested way to stagger the Initial term ending June Initial term ending June Initial term ending June  terms: 2017 In-Town member (Danny Hamby) In-Town alternate (Johnnie Greene) ETJ alternate (Walter Moore)  2018 In-Town member (Todd Hess) ETJ member (vacant)  2019 In-Town member (Carolyn Evert) ETJ member (Dino DiBernardi)  Town Planner Elinor Hiltz stated that she has contacted all Board Members. There will be only one (1) vacancy for an ETJ Member. Council will need to think of a nominee before  June's Council Meeting to fill the vacancy on the Board of Adjustments.    May 17, 2016 Page 5of7  ETJ members and alternates will need to be appointed by the Caldwell County Joe Norman made a motion, and Gerelene Blevins seconded, to approve the terms and names for Board of Adjustments and stagger the terms as presented to Council. All were in  Commissioners at their. July 18,2016meeting.  favor.  PLANNING BOARD MEMBER REAPPOINTMENT: Town Planner Elinor Hiltz stated that Clyde Miller's Planning Board term expires in June. Town Planner Elinor Hiltz stated that Clyde Miller is willing to serve again. As an ETJ member, Clyde Miller's appointment will need to go to Caldwell County Commissioners for approval in June 2016. Jeff Wilson made a motion, and Reed Lingerfelt seconded, to reappoint Clyde Miller to the  Planning Board. All were in favor.  UPDATES:  MAY CODE ENFORCEMENT REPORT: Town Planner Elinor Hiltz stated that there  are eight (8) code enforcement cases open:  Steven Killian at 4801 Helton Road. Opportunity for meeting with Town Wendy Hadchin is the owner ofa dilapidated house located at 4476 Sawmills School Road. Property may be sold. Town Planner Elinor Hiltz will contact new owners by Tim Hart at 1940 Leah Drive #4. Owner did not remove the mobile home by his deadline. Town will take the next steps to abate the nuisance or fine the owner. Caldwell Ready Mix at 2823 Mission Road. Town Planner Elinor Hiltz has offered Matt Yergen address unknown. This is an apartment unit minimum housing complaint. The telephone number is not in service to request further information. Janice Cornett, complaint about 2173 Oaktree Lane Apartment #2. Dead animal nuisance and minimum housing complaint. Need code enforcement committee Randall Hamby at 3632 Coble Dairy Road. Falling trees in zoning buffer. Town Planner Elinor Hiltz issued a letter on May 5, 20161 to replace trees by May 31,2016. Rebecca Michael at 4393 Chantilly Drive. Parked car in public right-of-way. Car  Administrator on May 19, 2016 at 4:30 pm.  end dofMay.  tor meet the complainant after May 20, 2016.  meeting.  was removed, case closed. No Council action was required.  STEERING COMMITTEE MONTHLY REPORT: Town Planner Elinor Hiltz stated that in May the Steering Committee learned about water and sewer systems from Town of    May17,2016 Page 6of7  Sawmills Public Works Director Ronnie Coffey. The committee learned that the majority of the water system was funded all at once. The water system covers about ninety percent (90%) of the Town's road frontages and is replaced systematically. The sewer system is funded one small project at a time and covers four hundred eighty-five (485) users (as opposed to two thousand one hundred thirty-nine (2,139) water users). The sewer system The committee heard the recommendations from the draft Comprehensive Plan and will The committee reviewed a draft of the Future Land Use Map and planned the next public input meeting for June 16, 2016 at the Farmers Market Gazebo at 6:00 pm.  rarely needs to be replaced because ifits young age.  receive the text in full in June.  No Council action was: required.  COUNCIL COMMENT:  Mayor Joe Wesson asked if anyone on the Council had any questions or comments at this Joe Norman stated that sO far it has been interesting and successful and the budget is going tov work and everything else seem to be in order. The Town is making progress. Keith Warren stated that it was a good meeting. Keith Warren stated he appreciated each Gerelene Blevins stated that she wanted to thank everyone for coming out tonight and she thinks the Town's budget has went really good and the Council got through another budget season. Gerelene Blevins stated that everyone did ai really good job on the budget. Jeff Wilson stated that he would like to thank everyone for coming out.  time.  and every one that has came to the Council Meetings.  Reed Lingerfelt stated that he would like to thank everyone for coming and stated he wished Mayor Joe Wesson stated that he would like to thank everyone for coming and also stated that, as proven, the Council gets some of their best ideas from the citizens. Also Mayor Joe Wesson wanted to thank everyone that came out to the dedication ceremony of the US Motto "In God We Trust" on Sunday. There has been a lot of support for the US Motto on and in the Town Hall. Mayor Joe Wesson wanted to encourage everyone to come to more  we could get more people to the meetings.  Council Meetings. So the Council can keep everyone informed.    May 17,2016 Page 7of7  COUNCIL ADJOURN: Mayor Joe Wesson asked for a motion to adjourn.  Reed Lingerfelt made a motion, and Keith Warren seconded, to adjourn the meeting. All  were in favor.  Julie A Good, Town Clerk  Joe Wesson, Mayor    AGENDA ITEM7A  MEMO DATE: SUBJECT:  June 21,2016 Recognition: Recycle Rewards Program  Discussion:  The Town of Sawmills would like to congratulate Claudia Ward-Eller on winning the Recycle Rewards Program for the month ofJune. Mayor. Joe Wesson will present her with a Certificate ofAppreciation. A twenty-eight dollar ($28.00) credit will be added to the current sanitation  bill.  Recommendation: No Council action is required.    AGENDA ITEM 8A  MEMO DATE: SUBJECT:  June 21,2016 Public Hearing: Adopt Proposed FY2016-2017 Budget  Discussion: and fee structure.  Council has received a copy oft the proposed FY 2016-2017 budget ordinance, budget message  Listed below are the salient points ofthe budget:  General Fund Expenditures: Governing Body Administration Finance Public Works Streets and Highways Sanitation Community Development Parks and Recreation  $50,100.00 $391,650.00 $79,175.00 $288,350.00 $171,000.00 $211,750.00 $87,350.00 $270,950.00 $280,000.00 $1,830,325.000  Interlocal Transfer to Caldwell County  Total  Fund Balance Appropriated: Utility Fund Expenditures:  $0.00  Water Sewer  $720,081.00 $352,850.00 $1,072,931.00 $2,903,256.00  Total  Total Budget    As required by State Law the budget is balanced.  The budget includes the current tax rate of$.20 (twenty cents) per $100.00 (one hundred Aj proposed water rate of$16.50 (sixteen dollars fifty cent) minimum usage for 2,000 gallons and the rate per additional 1,000 gallons of usage of$5.00 (five dollars). Ap proposed sewer rate of $19.75 (nineteen dollars seventy-five cents) minimum usage for 2,000 gallons and the rate per additional 1,000 gallons of usage of $5.50 (five dollars fifty The current sanitation rate of $7.00 (seven dollars) per month and $84.00 (eighty-four Included in this budget is salary cost ofliving adjustment for Town employees.  dollars) valuation.  cent).  dollars) per year will remain the same.  See enclosed list oft the proposed FY 2016-2017 fee structure.  Recommendation:  Staffrecommends that Council adopt the FY 2016-2017 budget as presented.    AGENDA ITEM 9A  MEMO DATE: SUBJECT:  June 21,2015 Discussion: Adopt Storm Water Discharge Program Agreement with CityofLenoir  Discussion:  The current agreement between the City ofLenoir and the Town of Sawmills expires on June 30, 2016. The enclosed Storm Water Discharge Agreement between the City ofLenoir and the Town of Sawmills will be effective July 1, 2016 and expire June 30, 2017. The cost the Town will pay the City ofLenoir to continue responsibility of the plan is in the amount of$13,104.93 (thirteen thousand one. hundred four dollars and ninety-three cent). The City ofLenoir will also  be entitled to receive all revenues from fines and penalties which accrue.  There are sufficient funds in the budget for this purpose.  Recommendation:  Staffrecommends: Council to approve the Storm Water Discharge Program Agreement in the amount of$13,104.93 (thirteen thousand one hundred four dollars and ninety-three cent) and  covering the period ofJuly 1, 2016 to June 30, 2017.    CITYMANAGER SCOTTE. HILDEBRAN  CITY OF LENOIR NORTHCAROLINA  MAYOR JOSEPHL. GIBBONS CIYCOUNCIL K.PEDMISTEN T.H.PERDUE J.LPERKINS T.J.ROHR D.F.STEVENS C.D.THOMAS B.K.WILLIS  Planning Department Stormwater Management Program  June 1, 2016 Christopher Todd Town Administrator Town of Sawmills 4076 US Highway 321-A Sawmills, NC: 28630  Re: 2016-2017 Stormwater Discharge Program Agreement  Mr. Todd,  Enclosed please find two copies of the Stormwater Discharge Program Agreement for the upcoming year. The most recent agreement ends on. June 30 ofthis year, and the next agreement will cover the period of July1 1, 2016, through June 30, 2017. The amount due for the agreement will be the same as last year, $13,104.93, due September 1, 2016. Please sign and seal both copies and return them to us. One original will be returned to the As always, lam happy to assist the Town of Sawmills in the implementation of our co-permitted NPDES Phase II  Town.  Stormwater Plan, the six minimum control measures of which are listed below.  Public Education and Outreach Public Involvement and Participation llicit Discharge Detection and Elimination Construction Site Runoff Controls Post-Construction Site Runoff Controls  Pollution Preventionand Good Housekeeping for Municipal Operations  Please don't hesitate to contact me with any questions or concerns.  Sincerely,  OMAh Sean Eggleston Encl.  Stormwater Management Administrator  POSTO OFFICE BOX 958 LENOIR, NORTH CAROLINA 28645-0958 (828) 757-2200    STATE OF NORTH CAROLINA CALDWELL COUNTY  STORM WATER DISCHARGE PROGRAM AGREEMENT  This Agreement is entered into on this the  day of  2016, by and  between the Town of Sawmills, North Carolina ("the Town") and the City of Lenoir, a N.C. municipal WHEREAS, on or about September 12, 2005, the Town and the City were granted Permit No. NCS000474 to. Discharge Storm Water under the National Pollutant Discharge Elimination System ("NPDES") by the State ofNorth Carolina Department of Environment and Natural Resources Division of Water Quality (the "Permit"), incorporated herein by reference, in order to discharge storm water from their municipal separate storm sewer systems into the waters of the creeks and unnamed tributaries located within the Catawba River Basin which are named or described ini the Permit; and, WHEREAS, Caldwell County developed and implemented a Storm Water Plan (the "Plan") referred to in PartI oft the Permit, and pursuant to a May 1, 2009, Storm Water Discharge Program Agreement, the County and the City agreed that the City assumed the implementation responsibilities for the Plan pursuant to the terms ofs said agreement, and pursuant to the terms of separate implementation  Corporation ("the City").  agreements between the Town and the City; and,  WHEREAS, under the terms of said agreements the City's obligations to assume and provide WHERBAS, the Town and the City desire and intend to extend such implementation oft the Plan by the City for the Town for and including the period from July 1, 2016, through June 30, 2017 as  implementation of the Plan shall cease effective. June 30, 2016; and,  provided ini this Agreement. described herein, do agree as follows:  THEREFORE, the County and the City, for and in consideration of the valuable considerations 1. EFFECTIVE DATES. Effective date upon and beginning July 1, 2016, and continuing through June 30, 2017, the City shall assume responsibility for implementation oft the Plan with respect to areas of the Town located within the municipal boundaries of the Town, such responsibility shall include all 2. For such implementation responsibilities by the City for said period, the Town shall pay to the City Said amount has been calculated and agreed to between the Town and the City pursuant to and agreed-upon formula based upon the Town's current population and area relative to the proportionate populations and areas ofother towns in Caldwell County which has entered into storm water plan implementation agreements with the City to determined proportionate shares oft the total projected costs for the City inj provided such implementation during the period ofthis Agreement. 3. The City shalladditionally be entitled to have and receive all revenues from fines and penalties which accrue or may be obtained received by the City in the course ofsuch implementation during the effective  matters and files that are then currently pending.  the amount off_ 13,104.93  on or before September 1  2016.  period of this Agreement.    4. This Agreement may be modified in writing by mutual agreement oft the parties.  This Agreement is executed in duplicate originals, one ofwhich is to be retained by each oft the  parties hereto.  TOWN OF SAWMILLS  By:  Town Manager  ATTEST:  Clerk to the Town Council (Town Seal)  CITY OF LENOIR  By:  City Manager  ATTEST:  Clerk to the City Council (City Seal)    AGENDA ITEM 9B  MEMO DATE: SUBJECT:  June 21,2016 Discussion: Adopt Fourth Amendment To Town of Sawmills Licensing Agreement  Discussion:  The current agreement between the Town of Sawmills and the Sawmills Community Optimist Club, Inc., for the rights of the non-exclusive use ofthe baseball fields and concession stand at times and according to the schedule as mutually agreed upon by the Town of Sawmills and the Sawmills Community Optimist Club, Inc., was amended and continued until June 30, 2016. The Town of Sawmills and the Sawmills Community Optimist Club, Inc. wish to amend the current agreement to extend the agreement from July 1, 2016 through June 30, 2017.  Recommendation:  Staffrecommends Council discuss this matter and decide how they wish to proceed.    NORTH CAROLINA CALDWELL COUNTY  FOURTH AMENDMENT1 TO  TOWN OF SAWMILLS LICENSING AGREEMENT  THAT WHEREAS, the TOWN OF SAWMILLS, a municipal corporation ("Town") and SAWMILLS COMMUNITY OPTIMIST CLUB, INC., a North Carolina nonprofit corporation ("Licensee") did enter into a License Agreement ("License") according to that Park License Agreement originally dated April 4, 2011, amended on August 16, 2011, August, 2013, July,  2014 and July, 2015.  THAT WFEREAS, the License Agreement was to exist for aj period of one (1) year. THAT WHEREAS, the License Agreement was amended and continued until the 30th THAT WHEREAS, the parties do desire now to enter into a written Amendment to NOW, THEREFORE, the parties do hereby agree to this Amendment to License  day ofJune, 2016.  extend from the 1"ofJuly, 20161 until the 30th day ofJune, 2017. Agreement under the terms and conditions as follows:  1. June, 2017. 2. advance written notice. 3.  The term of this Agreement shall exist from the 1*ofJuly, 2016 until the 30th of Bither party may terminate this Agreement at any time by thirty (30) days The grant of this License is exclusive to the Sawmills Community Optimist Club,  Inc. and may: not be assigned without the written consent oft the Town of Sawmills,  4. This License continues to grant the Optimist Club the rights for a non-exclusive use oft the baseball fields and concession stand at times and according to the schedule as mutually agreed upon. The specific times of use, description of programs and then thereafter any scheduling changes of programs must be submitted by the Optimist Club to the Town  Administrator and approved prior to actual use.  5.  Concurrently with the granting of this License, the Licensee shall forward to the  Town Administrator a copy of the current Liability Insurance Policy providing coverage for personal injuries to each person and coverage for all personal injuries in each accident and coverage in such amounts as approved by the Town Administrator. Said Policy shall name the  Town, it's Council Members and its Employecs as Additional Insureds.  All the remaining terms and conditions of the original Park License Agreement and Amendment thereto are incorporated herein unless otherwise modified by these terms.  Fourth. Amendment to Town of Sawmills Licensing Agreement221024.1    This the  day of  2016.  SAWMILLS COMMUNITY OPTIMIST  CLUB, ,INC. By: Name: Title:  TOWN OF SAWMILLS  By:  Mayor  ATTEST:  Town Clerk  APPROVED ASTOFORM: Terry M. Taylor, Town Attorney  Fourth. Amendment to' Town of Sawmills Licensing Agreement.221024.1    175 WATER STREET NEW YORK, NY 10038  : : :  Philadelphia Indemnity Insurance Company (A capital stock company) COMMERCIAL GENERAL LIABILITY CONFIRMATION OF COVERAGE  21557 service of  This CONFIRMATION. OF COVERAGE is attached to and made part of MASTER POLICY NUMBER:  MERCER CONSUMER, a Mercer Health & Benefits Administration LLC* ("Mercer Consumer") 12421 MEREDITH DRIVE URBANDALE, IA 50398 1-800-503-9227  PHPK1484846 CLUB NUMBER:44007  *  CLUB NAME: SAWMILLS COMMUNITY,NC CLUB ADDRESS: 1621 Lafayette Ave  -  1  Hudson, NC 28638  EXTENDED NAMED INSURED;  Optimist International St. Louis, MO 63108  MAILING ADDRESS: 4494 Lindell Boulevard POLICY PERIOD: FROM May 1,2016 YOUR MAILING ADDRESS SHOWN ABOVE  TO May 1,2017  AT 12:01 A.M. TIME AT  LIMITS OF INSURANCE $ 1,000,000 $ 100,000 $ EXCLUDED  EACH OCCURRENCE LIMIT DAMAGE TO PREMISES RENTED TO YOULIMIT MEDICAL EXPENSE LIMIT GENERAL AGGREGATE LIMIT  Any one premises Any one person Any one person or organization $ 2,000,000 $ 2,000,000  PERSONAL & ADVERTISING INJURY LIMIT $ 1,000,000 PRODUCTSICOWPLEIED OPERATIONS AGGREGATE LIMIT  APPLICABLE ENDORSEMENTIS) PROVIDED TO THE EXTENDED NAMED INSURED:  CG2135 (10-01) IL0021 (09-08) CG2625 (04-05) CG0001 (04-13) CG2106 (05-14) CG2147 (12-07) IL0274 (02-13) CG2650 (04-13) CG0134 (08-03) CG2101 (11-85) CG2504 (05-09) CG2146 (07-98) CG2011 (04-13) CG2012 (04-13) CG2026 (04-13) CG2116 (04-13) IL0017 (11-98) CG2167 (12-04) CG2184 (01-15) CG2643 (12-04) PI-GL-001 (08-94) PI-GL-002 (08-94)P-SE-001 (12-05)  D  102222 (07/10)  Page1of2  Includes copyrighted material of Insurance Services Office, Inc., with its permission.  All rights reserved.    OF SAW  MAYOR Joe Wesson TOWNADMINISTRATOR Christopher Todd  TOWN COUNCIL Keith Warren, Mayor Pro-Tem Gerelene Blevins Reed Lingerfelt Joe Norman Jeff Wilson  e,  ORPORATED  Agenda Item 11A  MEMO  TO: Sawmills Town Council FROM: Elinor Hiltz, Town Planner DATE: June 10, 2016  SUBJECT: Marblestone Drive Lots A,B,C Final Plat Approval  Owner Frank Crowell with Surveyor Darrin Reid propose to subdivide a 5.4-acre lot at the end ofMarblestone Road into 3 lots. The Subdivision Review Board reviewed the plat on June 9, 2016 at 4:00 and recommended 1. Add a statement on the plat that owners ofLot. A and Lot B will be responsible for maintenance on the  approval with 2 conditions: shared driveway  2. Add the words "Public ROW" to Marblestone Drive.  Staff and Subdivision Review Board have reviewed all state and local requirements for this subdivision and believe that with proposed conditions ofapproval that this subdivision meets all requirements.  Requested Action: approve plat for recordation  4076 US Highway 321-A * Sawmills NC * (828)396-7903 * (828)396-8955 fax  itp/www.townolsawmils.com  The" Town of Sawmills does not discriminate ont the basis of age, sex, race, religion, national origin, disability, political affiliation, or marital status.    MAYOR Joe Wesson TOWN ADMINISTRATOR Christopher Todd  TOWN COUNCIL Keith Warren, Mayor Pro-Tem Gerelene Blevins Reed Lingerfelt Joe Norman Jeff Wilson  R  U  OAPORATED  MEMO  TO: Sawmills Town Council FROM: Elinor Hiltz, Town Planner DATE: June 10, 2016  SUBJECT: Board of Adjustment ETJ Position Appointment  The Board of Adjustment has a vacancy for an ETJ member seat. The Board's next case is scheduled for  Thursday, July 21.  Requested Action: appoint new member from the ETJ for the zoning Board of Adjustment  4076U US Highway 321-A * Sawmills NC (828)396-7903 * (828)396-8955 fax  htp/www.lownolsawmiis.com  The Town of Sawmills does not discriminate on1 thel basis ofage, sex, race, religion, national origin, disability, political affiliation, or marital status.        MAYOR Joe Wesson TOWN ADMINISTRATOR Christopher Todd  TOWN COUNCIL Keith Warren, Mayor Pro-Tem Gerelene Blevins Reed Lingerfelt Joe Norman Jeff Wilson  OFSALT  CORPORATED  MEMO  TO: Sawmills Town Council FROM: Elinor Hiltz, Town Planner DATE: June 10, 2016  SUBJECT: Planning Board Staggering Terms and Appointments  The Planning Board members' terms expire this August. Four members wish to be reappointed and Ryan Wilson wishes to be appointed as an ETJ member. Staff requests that Council appoint Planning Board members and change the term expiration dates to stagger the Planning Board's terms to achieve more consistency on the board. The proposed new terms are shown in the table below. Each term lasts three years.  Initial term ending Sept 2017 In-Town (Thad Hally ETJ( (Ryan Wilson)  Initial term ending Sept 2018 In-Town (Steve Duncan) In-Town (David Powell) ETJ (Clyde Miller)  Requested Actions: 1. Appoint in-town member 3. Approve the staggering ofterms  2. Recommend ETJ members for Caldwell County appointments  4076 US Highway 321-A * Sawmills NC * (828)396-7903 * (828)396-8955 fax  htp/www.townolsawmills.com  The' Town of Sawmills does not discriminate on the basis ofa age, sex, race, religion, national origin, disability, political affiliation, or marital status.        AGENDA ITEM11A  MEMO DATE: SUBJECT:  June 21,2016 Updates: Code Enforcement Monthly Report  Discussion: the town. Recommendation: No Council action required.  The attached report shows the progress that Planner Elinor Hiltz continues to make throughout