AGENDA Sawmills Town Hall Tuesday, May 17,2016 6:00 pm  Regular Meeting of the Sawmills Town Council  1. Call To Order 2. Invocation 3. Pledge of Allegiance 4. Adopt Agenda 5. Approve Meeting Minutes Public Comment 7. Recognitions: A. Recycle Rewards 8. Public Hearing: SBEA Grant A. Open Public Hearing B. Staff CommenyAccommendtons :. Public Comment D. Close Public Hearing E. Council Action 9. Discussion: 10. Financial Matters; B. Bad Debt Write-Off 11. Planning Matters:  Mayor. Joe Wesson Associate Pastor Paul Puett Mayor. Joe Wesson Mayor Joe Wesson Mayor Joe Wesson Mayor Joe Wesson Mayor Joe Wesson Mayor Joe Wesson Lisa Helton Mayor Joe Wesson Mayor Joe Wesson Mayor Joe Wesson Mayor Joe Wesson Mayor Joe Wesson Mayor Joe Wesson Planner Elinor Hiltz Planner Elinor Hiltz Planner Elinor Hiltz Planner Elinor Hiltz Planner Elinor Hiltz Mayor Joe Wesson Mayor Joe Wesson  A. April 19, 2016 Regular Meeting Minutes  A. Resolution of Support for Fire. Appreciation Week A. Sawmills Elementary School Funding Request  C. Presentation ofFY2016-2017 Budget and Call: for Public Hearing Mayor Joe Wesson  A. Annual Planning Board Report B. Board of Adjustments Member. Appointments . Planning Board Member Reappointments A. Code Enforcement Monthly Report B. Steering Committee Monthly Report C. Council Comments  12, Updates:  13, Adjourn    Page lof7  TUESDAY, APRIL 19, 2016  TOWN OF SAWMILLS REGULARCOUNCIE MEETING  6:00 PM  COUNCIL PRESENT Joe Wesson Gerelene Blevins Jeff Wilson Joe Norman Keith Warren Reed Lingerfelt  STAFF PRESENT Christopher Todd Terry Taylor  CALL TO ORDER: Mayor Joe Wesson called the meeting to order. INVOCATION: Councilman Keith Warren gave the invocation.  PLEDGE OF ALLEGIANCE: Mayor Joe Wesson led the Pledge of Allegiance.  ADOPT AGENDA: Mayor Joe Wesson asked for a motion to adopt the April 19, 2016 Joe Norman made a motion, and Keith Warren seconded, to adopt the April 19, 2016  Agenda.  agenda. All were in favor.  APPROVE MARCH 22, 2016 REGULAR MEETING MINUTES: Mayor Joe Wesson asked for a motion to approve the March 22, 2016 regular meeting minutes. Gerelene Blevins made a motion, and Joe Norman seconded, to approve the March 22, 2016  regular meeting minutes. All were in favor.  PUBLIC COMMENT: Mayor Joe Wesson asked ifanyone had any questions or comments Susan Holman signed up to speak regarding land use issues with a property adjacent to her own. Ms. Holman explained that a property adjacent to her own, which was operated by Caldwell Ready Mix, a concrete company, has been dumping debris at the edge of her property. Along with the debris, there is a walled storage area that holds water which creates al habitat for mosquitoes to breed during the warmer months. Ms. Holman explained that she contacted the Town originally in 2013 at which time she was assisted by the Town Planner, John Wear. The case was turned over to the Caldwell County offices, which helped Ms. Holman file a report with the EPA regarding the standing water and mosquito issue. She stated that while this all has been done, nothing has changed or come from the  at this time.    April 19,2016 Page 2of5  report to the EPA, and the dumping and debris is still present. She asked for the town to  reinvestigate ift there was anything they could do to help her situation.  RECOGNITIONS:  RECYCLE REWARDS WINNER: Mayor Joe Wesson announced Ms. Josephine Wilson, as the April Recycle Rewards winner. A credit of twenty-eight dollars ($28.00) will be added to her sanitation bill. Mayor Joe Wesson stated that her certificate would be available  at the Town Hall for pick up. No Council action was required. FINANCIAL MATTERS:  WPCOG PLANNER/CODE ENFORCEMENT OFFICER AGREEMENT: Mayor Joe Wesson stated that the current contract with the Western Piedmont Council of Governments (WPCOG) for planning services will expire on June 30, 2016 and will need to be renewed. The renewal of the services would be for thirty-three thousand three hundred seventy dollars ($33,370) and would include planning services, code enforcement, and grant writing Jeff Wilson made a motion, and Joe Norman seconded, to accept the contract with the WPCOG for a total of $33,370 for planning services, code enforcement, and grant writing assistance for the Parks and Recreation Trust Fund Grant. All were in favor.  assistance for the Parks and Recreation Trust Fund Grant.  DISCUSSION:  MAGGIE LANE STREET PETITION: Mayor Joe Wesson asked Town Administrator Christopher Todd to discuss this item. Town Administrator Christopher Todd stated, the town has the ability to take over the maintenance responsibilities of private streets, through the Private Street Acceptance Procedure. Once accepted, a private street becomes a Town street in perpetuity. Maggie Lane is a private street accessed from Cajah Mountain Road. The owners have submitted a street petition for Council's review. Mr. Todd explained that council could discuss this issue during the next fiscal year budget retreat. No action was  taken.  ADOPT OFFICIAL ZONING MAP: Mayor Joe Wesson asked Town Administrator Christopher Todd to discuss this item. Town Administrator Christopher Todd stated, the Town annually adopts an official zoning map that is signed by the acting Mayor and Town Clerk in case a property's legal zoning status is ever questioned. An official zoning map does not have to be adopted after each rezoning case, but can be adopted annually to make sure the official zoning map is current. No official zoning changes have been made to the    April 19, 2016 Page 3of5  map. The map did have some general design issues addressed to allow for more ease of Keith Warren made a motion, and Jeff Wilson seconded, to adopt the zoning map as CALDWELL COUNTY RAILROAD COMMISSION MEMBER APPOINTMENT: Mayor Joe Wesson stated ai representative from each municipality serves a two (2) year term on the Caldwell County Railroad Commission. Joe Wesson is currently serving on the Caldwell County Railroad Commission. The term started on January 1, 2014 and lasts until December 31, 2016. The council will need to appoint a representative for January 1,2 2017 Jeff Wilson made a motion, and Keith Warren seconded, to appoint Mayor Joe Wesson as the Sawmills representative for the Caldwell County Railroad Commission. All were in CODE RED PHONE SYSTEM POLICY: Mayor Joe Wesson stated The Town of Sawmills uses and operates an automated phone system called Code Red. This system allows the Town to quickly and reliably disseminate information to the citizens of Sawmills. At this point in time, in order to clarify the use ofthis system, a formal policy ofuse is being  reading and understanding the contents.  presented as the official zoning map for Sawmills. All were in favor.  to December. 31, 2019.  favor.  presented to the Town Council. The draft policy reads as follows:  Policy-  The Code Red phone system is operated by the Town of Sawmills with the purpose of disseminating accurate information to the citizens, businesses, and property owners oft the town, in an efficient and effective manner. The primary goal oft this information is to! help ensure the aforementioned parties are aware ofimportant town emergencies, business, and activities. This system is not intended to advertise the events of private and non-profit The following is an approved list of issues which the Code Red system can be used to notify  entities.  users of the system.  1. Town sponsored community events 2. Town/regional emergencies  3. Water and/or sewer customer disruptions of service 4. Thei notification oftown hall or town services temporary closings 5. Sawmills Fire Department officially sponsored community events."  Reed Lingerfelt made a motion, and Gerelene Blevins seconded, to adopt the Code Red Phone System Policy as presented. Reed Lingerfelt, Gerelene Blevins, Joe Norman, and Keith Warren were in favor. Jeff Wilson was opposed. The motion passed four to one.  UPDATES:    April 19, 2016 Page 4 of5  SBEA FEBRUARY PROGRESS REPORT: Town Administrator Christopher Todd stated that Sherry Long, from the Western Piedmont Council of Governments, has enclosed  aj progress report for the SBEA project 12-C-2443.  No Council action was required.  APRIL CODE ENFORCEMENT REPORT: Town Planner Elinor Hiltz stated that there  are three (3) code enforcement cases open:  Steven Killian at 4801 Helton Road. Case has been given to Town Attorney Wendy Hadchin is the owner ofa dilapidated house located at 4476 Sawmills School Road. Code Enforcement Officer Elinor Hiltz emailed the homeowner on February 18, 2016 and February 23, 2016 and has received no response on posting "for sale" signs or allowing a minimum housing inspection. On March 10, 2016 Code Enforcement Officer Elinor Hiltz drafted a letter about repairing the walls. On April 12, 2016 Code Enforcement Office Elinor Hiltz issued an additional nuisance letter. Tim Hart at 1940 Leah Drive #4. On April 12, 2016 Code Enforcement Office Elinor Hiltz issues an additional nuisance letter for the property owner to remove the  mobile home.  No Council action was required. COUNCIL COMMENT:  Mayor Joe Wesson asked if anyone on the Council had any questions or comments at this Joe Norman stated that everything seems to be "inline" and going well in the town. Invited Keith Warren stated that it was a good meeting and appreciates everyone that came out. He Gerelene Blevins stated that she was glad to see everyone at the meeting. She also explained that she understood there are issues with mosquitos in some places around town  time.  everyone to come back in May.  wished everyone a good night and a safe trip home.  and that she too cared about the issue. Jeff Wilson thanked everyone for coming out.  Reed Lingerfelt thanked everyone for coming out and their comments for council. Reed Lingerfelt wanted to thank Public Works and the office staff for all ofthe hard work they do Mayor Joe Wesson stated that he would like to thank everyone for coming and would like to encourage more people to come out and participate and make comments because some of the best ideas come from the citizens. He stated that one of those ideas was the new Gazebo  for the town.    April 19,2016 Page 5 of5  the town recently purchased, and how he believed that it would be a beautiful addition to the town. Mayor Wesson also announced a Parks and Recreation Committee meeting was to be help Wednesday, April 27, 2016 at 4:00pm located in the Sawmills Town Hall. COUNCIL ADJOURN: Mayor Joe Wesson asked for a motion to adjourn.  Jeff Wilson made a motion, and Reed Lingerfelt seconded, to adjourn the meeting. All were  in favor.  Julie A Good, Town Clerk  Joe Wesson, Mayor    AGENDA ITEM 7A  MEMO DATE: SUBJECT:  May 17,2016 Recognition: Recycle Rewards Program  Discussion:  The Town of Sawmills would like to congratulate Chip Duncan on winning the Recycle Rewards Program for the month of May. Mayor Joe Wesson will present her with a Certificate of Appreciation. A twenty-eight dollar ($28.00) credit will be added to the current sanitation bill.  Recommendation: No Council action is required.    AGENDA ITEM 8A  MEMO DATE: SUBJECT:  May 17,2016 Public Hearing: SBEA Grant  Discussion:  The Town of Sawmills is holding a Public Hearing to close out the Small Business  Entrepreneurial Assistance Grant.  Recommendation: No Council action required.    TOWN OF SAWMILSS  NOTICE OF CLOSEOUT PUBLIC HEARING  The Town of Sawmills will hold a public hearing to receive public comment for the closeout of the Small Business Entrepreneurial Assistance Project, Community Development Block Grant (CDBG) Number 12-C- 2443. This grant provided financial assistance to A. McGee Wood Products Inc., allowing the company to purchase new equipment and create 10 jobs. CDBG funds provided 99% of the total expenditures. The Public Hearing will be held before the Town Council on Tuesday, May 17, 2016 at 6:00 pm at town hall. Sawmills holds all public meetings in accessible rooms. All interested persons are invited to attend this hearing. If reasonable accommodations are needed to participate, please contact the Clerk at 828- 396-7903 or -800-735-0533 (TDD/TTY) at least 48 hours prior to the public hearing. This information is available in Spanish or any other language upon request. Please contact Sherry Long at 828-322-9191 ext. 251 or WPCOG, PO Box 9026, Hickory, NC 28603 for accommodations for this Esta informacion està disponible està disponible en espanol o en cualquier otro idioma bajo peticion. Pôngase en contacto con Sherry Long at 828-322-9191 ext. 251 or WPCOG, PO Box 9026, Hickory, NC Sawmill is an Equal Opportunity Employer, promotes Fair Housing and encourages small, female, minority,  request.  28603 de alojamiento para esta solicitud.  and locally owned businesses to participate in this project. Please print above the line on Thursday, May 6, 2016  Publisher's Affidavit Required Block type ad Use Fair Housing and HUD logos Please send bill to: WPCOG PO Box 9026 Hickory, NC 28603 Attn: Lisa Helton    AGENDA ITEM9A  MEMO DATE: SUBJECT:  May17,2016 Discussion:  Resolution of Support for Fire Prevention Week  Discussion:  The Town ofs Sawmills would like to recognize the efforts and works of the Sawmills Fire Department by adopting a Resolution that the first full week of September will be considered Sawmills Fire and Rescue Appreciation week in order tol honor those who have served in the past  and currently serve our local community.  Recommendation:  Staff recommends that Council adopt the Town of Sawmills Resolution of Support for Sawmills  Fire and Rescue Appreciation Week.    OFSAVIN oN APORATED  TOWN OF SAWMILLS RESOLUTION OF SUPPORT  FORSAWMILLS FIRE AND RESCUE APPRECATION WEEK  THAT WHEREAS, the Town of Sawmills (the "Town") wishes to recognize the efforts and THAT WHEREAS, the Town recognizes the personal sacrifices of the volunteer fire and rescue THAT WHEREAS, the Town does desire to honor both the individuals and overall Fire THAT WHEREAS, the Town feels it appropriate to dedicate a specific time annually to honor NOW, THEREFORE, BE IT HEREBY RESOLVED that the first full week of September will, from now, be considered Sawmills Fire and Rescue Appreciation week in order to honor those who  work oft the Sawmills Fire Department (the "Fire Department") within the Town; and  personnel; and Department; and  and appreciate the Fire Department.  have served in the past and currently serve our local community. This Resolution now sO adopted this the  day of  2016.  TOWN OF SAWMILLS  By:  Joe Wesson, Mayor  ATTEST: Clerk  APPROVED AS TO FORM: Terry M. Taylor, Town Attorney  190540-1    AGENDA ITEM 10A  MEMO DATE: SUBJECT:  May 17,2016 Financial Matters: Request for Donation  Discussion:  The Town has received a request from Sawmills Elementary School for a donation in the amount  ofone thousand dollars ($1,000.00).  There are sufficient funds in the budget for this request.  Recommendation:  Staffrecommends Council discuss this matter and decide how they wish to proceed.    TOWNOFSAWMILS I :5 : .4: I  Christopher Joe Todd, Wesson, Town Mayor Administrator  s is at:  Funding Request  Name of Organization: Savmills.. Fcalanyisclaes  Permanent Address:  City/State/Zip: Contact(s):  14436 Savomills SoRoad Groite Flsyhor Carolina 28630  rad -tonialt  Phone#:: 828-346-260 hm-beorishte Calduellischos,   AS Soon aspossible  CAL928-612-4737  Com  : 4  : * :::  *:  $4.9Aw ME   -   "  Amount Réquested: $1,000.00  Date Funds Needed: 45 bucsoppkes  19H4  Describe the purpose oft the project and howt the funds willl be used:  *  *3 5  ESgg  The Bcdcivole purdses a Swpphes  Facepanters dor ecitoasr  flementay Sdoal Art  E  PioagnzACVa 6 Se podisi pAte Musc progrns 4o pays or neeced Supples ad Howwill this project benefit the community?S MMScal sTrurens As"a Tle One Soncola hia peprentage o our shuclents aunes bon louo-rhcome: ampilies, WAare StavMgo ensure pctalle orour drildren, hnque A day eqya aind Signucnt, opporhuniy to obay Val hig quatipy CAuccthion,  Art Extungdnzd  0o Soto Cus atand  d  vbuhee  en Seoolws wyean  . : * Date appiication recelved: Date approved/denied: Check #/date:  Official Town Use Only"  : : n. * .7 w  Date prèsented to Town Councl!: Amount approved: Amount:  1.  Available balance in Governing Body donations expense account:  Thisi instrument has been preaudited ini the manner required by the Local Government Budget and Fiscal Control Act.    AGENDA ITEM 10B :  MEMO: FROM: DATE: SUBJECT:  Christopher Todd/Town Administrator  Karen Clontz/Finance Officer  May 6, 2016 Financial Matters: Water/Sewer/Santation Bad Debt Write Off  Discussion:  Attached is al list of accounts which have gone unpaid for Utility and Sanitation services during the calendar year 2012. The Town does not expect to collect payment. The total amount is $3,362.66. Included in this amount are 20 account balances, over $50, totaling $1,956.10. These accounts have As oft this writing, the Town has recovered $4,160.74 from previous years, and currently has collected  been submitted to the NCI Debt Setoff Program for collection.  $371.33, totaling $4,532.07.  There are sufficient funds budgeted for this reason.  Recommendation:  Staff recommends Council approve the bad debt write off amount of $3,362.66.    Town of Sawmills 2012 Bad Debt Write Offs  Name TERESA. ANDREWS 2 RAY PHILYAW 3 RALPHLI MILLER 4 ROBERT GILBERT 5 JOHN MINTON 6 JOYCE DEATON 7 DENISE BRINKLEY 8 KAREN SANDERS 9 DAVIELOVELACE 10 KATHY BURRIS 11 KEITH WILLIAMS 12 KATHY BUMGARNER 13 SHAPERS SALON 14 CINDY FRITTS 15 LARRY BROWN 16 RANDY NELSON 17 MARIA TORRES 18 MELEA WALKER 19 ALEX WOOD 20 LINDA. A SPINKS 21 CHASITY VINES 22 JERRI WEISS 23 EDNA (WENDIE) HOLLY 24 CATHERINE HERR 25 THERESA RUSSELL-SAWYER 26 JUDITH WOJICK 27 EDITHHAYES 28 RAYMOND TOWNSEND 29 CELEO ANIBAL BONILLA 30 TERRY LEE WHITE 31 KACI PROPST 32 MICHAELPARLIER 33 JORDAN NEILL 34 THOMAS EANES 35 JEANETTE MAZZEO 36 GORDON RADKE 37 MICHELLE HOLLAR 38 KERI SCOVERN 39 JAMES OWENS,JR 40 PAMELA WALKER 41 JENNIFER LEE GRAGG 42 RICHARD ALLEN 43 HARRISONI HARVEY,JR  Balance Due $0.73 $13.25 $14.00 $211.38 $44.91 $5.00 $85.90 $12.00 $6.00 $38.67 $10.00 $7.70 $14.00 $22,40 $24.68 $16.50 $63.20 $24.32 $2.00 $101.83 $249.44 $34.00 $32.80 $25.30 $15.63 $19.83 $45.06 $53.60 $25.26 $8.40 $66.24 $25.33 $19.20 $131.50 $75.53 $42.00 $9.03 $0.80 $12.00 $12.00 $7.93 $25.20 $74.16 1    44 ALMA BAITY 45 TYLER S) BASSIN 46 ELIZABETHI HUNT 47 RON HYATT 48 TASHA MCGHINNIS 49 APRIL PARLIER 50 CLYDE ALLEN LEFEVER 51 LINDA DUNAGAN 52 NICHOLE HUFFMAN 53 DAVID R TAYLOR 54 CLARCIE E. PRUITT 55 BRANDON GREER 56 CODY HAMBY 57 KATHERINE ROOTS STATON 58 JASON HELTON 59 SHAYNE WAGONER 60 CHRISTY ROBINSON 61 SABRINA DULA 62 BETTY CROWE 63 HANNAHL CANNON 64 PARKER COX 65 MICHAEL HARGROVE 66 KRISTI W: INGRAM 67 CAROLYN MENGEL 68 JUSTIN PRESTON 69 NORMAN KANOUFF 70 BRITTANY MOORE 71 KERI SCOVERN 72 TABITHA LYNN PRICE 73 JIMMY DINCAN mI 74 JENNIFER WILLIAMS 75 ANGEL ELMORE 76 VICKIE. BOWMAN 77 CRYSTALJOY LEWIS 78 AMY: DULA 79 TIMOTHY SESSOMS 80 AMBERA ZAREMBA 81 BLIZABETH, BRANHAM 82 A. TAYLOR RIDGEWAY 83 BRETT BURTON 84 ROGER ALLENHAYES 85 MICHELLE WILLIAMS 86 ANGELA EVANS 87 CHRIS CHANDLER 88 MICHEAL PHILLIPS 89 SANDRA ODOM 90 EDWARD BENFIELD  $12.00 $77.88 $17.30 $4.00 $16.36 $32.30 $20.00 $39.40 $8.70 $36.06 $20.60 $105.20 $44.16 $8.50 $36.80 $20.35 $39.90 $4.80 $143.46 $20.00 $28.00 $80.00 $8.50 $18.00 $15.35 $17.20 $20.00 $17.30 $26.00 $20.80 $23.40 $0.30 $4.80 $2.00 $65.88 $26.10 $22.40 $58.90 $6.55 $58.18 $74.60 $98.16 $2.00 $6.00 $21.30 $1.50 $15.00 2    91 APRIL COGDELL 92 RANDY PRICE 93 AMY THOMAS 94 KENNETH. ALLEN 95 SIARA. AYALA 96 SAMANTHA ANN BALDWIN 20 accounts with balances over $50  $13.08 $81.06 $12.63 $25.33 $14.43 $41.43 $3,362.66 $1,956.10  3    AGENDAITEM10C  MEMO DATE: SUBJECT:  May 17,2016 Financial Matters: Presentation of FY 2016-2017 Budget and Call fora Public Hearing  Discussion:  As required by state law, the proposed FY 2015-2016 budget is balanced and staff will present it Included in the agenda packet is a copy of the proposed fee structure, the budget message, the  during the June Council Meeting.  budget ordinance and a copy oft the proposed FY 2016-2017 budget.  Recommendation:  Staffrecommends: Council call for a public hearing to be held on June 21,2016 at 6:00 pm to  adopt the proposed FY 2016-2017 budget.    Town of Sawmills Fee Structure 701/2016-630/2017 FY2016-2017  Public Works:  Items not picked up - building materials, electronics and automobile parts. Small brush pick up fee: Large brush pick up fee: White goods pick up fee: Special (bulky item) pick up fee: Purchase of Speed Limit or other Traffic signs: Sanitation availability fee Encroachment Fee Water/Sewer Department: Sewer Availability Fee Planning: Zoning Permit: Zoning Permit - Accessory structures Rezoning Application: Special Use Permit: Minor Plat Review:  No charge (30 minutes or less) $75.00 No charge No charge $75.00 $7.00 $750.00 $19.75 (Current rate) $25.00 $5.00 $200.00 No charge $25.00 $50.00 $200.00 (plus $5.00 per lot) $150.00 (plus 85.00 per lot) $15.00 (per copy) $10.00 (per copy) $200.00 $150.00 per field $250.00 both fields $300 multi day tournament $100.00: per field $175.00 both fields $225.00 multi day tournament  (per hour)- see policyfor guidelines  (Includes Public Notice Advertising/certuined letters) Family or Minor Subdivision Review: Major Subdivision Review (Preliminary): Major Subdivision Review (Final): Copy of Zoning Ordinance: Copy of Subdivision Ordinance: Request for Variance: Parks and Recreation Baird Park - Baseball Fields  Veterans Park - Baseball Fields  Soccer Field. Farmers Market Field Miscellaneous Document Fee Black & white copies: Color copies:  $100.00 $150.00 Per page: .10 .20  *New ratesforfiscal; year effective 7/01/2016    Annual Budget for the 2016-2017 Fiscal Year  Honorable Mayor Joe Wesson And Members ofthe Town Council:  Town Staffi is pleased toj present the proposed budget for Fiscal Year 2016-2017, beginning July 1,2016 and ending June 30, 2017. The budget is balanced in its entirety as required by the North  Carolina Local Government Budget and Fiscal Control Act.  The Town of Sawmills' overall budget for FY 2016-2017 totals $2,992,006  The proposed budget includes: no tax increases;  minor increases oft the water and sewer rates; maintains current levels of service; maintains current levels ofbenefits for employees  no appropriation of General Fund unrestricted reserves will be made for the fiscal year; an appropriation of Water and Sewer Fund reserves will be made this fiscal year;  Below is a briefbudgetary summary ofthe various funds for the Town:  General Fund:  Thej proposed ad valorem tax rate for FY 2016-2017 is to remain at 20 cents per $100 valuation with a collection rate of92%. Each penny oft the Town's property tax rate generates  approximately $20,767.00.  The General Fund currently remains debt free. The Town of Sawmills attempts toj pay for capital outlay items from actual revenue sources and/or reserves rather than issuing bonds or borrowing funds and paying interest on debt. As has been the case in the previous three budgets, the Town will not need an appropriation of General Fund unrestricted reserves in order to balance the Anticipated State collected local revenues have been calculated utilizing data supplied by the North Carolina League of Municipalities and local economic data. The Town is anticipating extremely small increases in most ofthese revenue sources as a result oft the slowly improving  budget.  local, state and national economy.  Some highlights in the General Fund Departmental budgets include:  acquisition ofmaintenance right-of-way and paving of] Elmore Drive; purchase ofa sand spreader for the Public Works Department; purchase of ADA compliant playground equipment for town parks;  purchase ofai new town car; insurance premiums; amount of $280,000.  maintaining employee benefits at current levels which entail a 0% increase in health continued participation in the Caldwell County Sales Tax Reinvestment Program in the  a2% Cost ofLiving Adjustment for all employees;    General fund revenues and expenditures are balanced at $1,877,575. This amount represents an increase of$17,225, or an increase of0.9%, from the previous 2015-2016 Fiscal Year Budget.  Enterprise Fund:  Due to the increased cost ofs service and desire to expand and maintain our infrastructure, the Town Council and Staffrecommended water and sewer rates increase for Fiscal Year 2016-2017 In light of the need to maintain Enterprise Fund reserves to address anticipated system improvements, maintain solvency and meet unanticipated emergencies, both staffa and the Town Council are urged to maintain adequate financial planning for the future. This mayrequire The Water Department, reflects a $200,000 line item expense in Repair and Maintenance. This expense reflects an anticipated cost toj perform needed waterline replacements on Elmore Drive, Gatewood Drive, and Maggie Lane. The Sewer Department, reflects a $200,000 line item expense in Capital Outlay. This expense reflects an anticipated cost to perform needed sewer- Revenues for the Enterprise Fund for FY 2016-2017 are approximately 53% higher than FY 2015-2016. This includes the need for the appropriation ofnet assets in the amount of $330,781 tol balance this year's water and sewer budget for one time capital expenses.  by approximately 10%.  adjusting water and sewer rates in the 2017-2018 Fiscal Year's Budget.  line expansion on Mayfield Drive.  Water Rates: Water Base Rate: $16.50 Sewer Rates: Sewer Base Rate: $19.75 Conclusion:  Water Volumetric Rate: $5.00 per 1,000 gallons after the first 2,000 gallons Sewer Volumetric Rate: $5.50 per 1,000 gallons after the first 2,000 gallons  Itisv with great pride, and a lot ofhard work, that we present the proposed budget for FY 2016- 2017. The total budget estimates for FY 2016-2017 (across all funds) totals $2,992,006 versus $2,586,350 for FY2 2015-2016. Staff did a great job in realizing the Town's monetary parameters and making adjustments accordingly. General Fund balance percentage is anticipated to improve Iwould like to thank the dedicated employees of the Town for their hard work and good stewardship ofthe Town'si resources. These people work hard and take pride in carrying out their duties. Iwould like to thank the Mayor and Council for their dedication in carrying out their responsibilities in providing leadership and guidance in these times ofbudgetary stress and  this year.  economic uncertainty. Respectfully, Christopher Town Administrator    FY16-17 Budget Ordinance  BEIT ORDAINED BY THE TOWN COUNCIL OF THE TOWN OF SAWMILLS, NORTH  CAROLINA:  The following anticipated fund revenues, departmental expenditures, and interfund transfers are approved and appropriated for the Town of Sawmills' operations for the Fiscal Year  beginning July 1, 2016, and ending June 30, 2017.  SECTION1- General Fund  Revenues: Property Tax Local Sales Tax Powell Bill Allocation Solid Waste Fee State Shared (Ulility/Franchise) Other Fund Balance Appropriated  $469,225 $885,500 $149,000 $182,000 $179,750 $12,100 $ 0 $1,877,575  TOTAL ESTIMATED GENERAL FUND REVENUES  Expenditures: Governing Body Administration Finance Public Works Streets and Highways Sanitation Community Development Parks and Recreation  $5 50,100 $396,650 $7 79,175 $295,600 $171,000 $241,750 $87,350 $275,950 $280,000  Interlocal Transfer to Caldwell County  TOTAL ESTIMATED GENERAL FUND EXPENDITURES $1,877,575    SECTION2- Utility Fund  Revenues: Water Sewer  $745,581 $368,850 $1,114,431  TOTAL: ESTIMATED UTILITY FUND REVENUES  Expenditures: Water Sewer  $745,581 $368,850 $1,114,431  TOTAL ESTIMATED UTILITY FUND EXPENDITURES  SECTION3- Ad Valorem Taxes  An Ad Valorem tax rate of $0.20 per one hundred dollars ($100) valuation oftaxable property, as listed for taxes as ofJanuary 1, 2016, is hereby levied and established as the official tax rate for the Town of Sawmills for Fiscal Year 2016-2017. The rate is based upon at total projected valuation of $217,641,021.00 and an estimated collection rate of 92%. The purpose oft the ad valorem tax levy is to raise sufficient revenue to assist in financing  necessary municipal government operations in Sawmills.  SECTION 4-1 Documentation  Copies ofthis ordinance will be kept on file at Town Hall and shall be furnished to the Town Clerk and Finance Director to provide direction in the collection of revenues and  disbursement ofTown funds.  SECTION 5- Special Authorization, Budget Officer A. The Town Administrator shall serve as Budget Officer.  B. The Budget Officer shall be authorized to reallocate departmental appropriations among C. The Budget Officer is authorized to effect interdepartmental transfers of minor budget amendments not to exceed ten percent (10%) of the appropriated funds for the department's allocation which is being reduced. Notification of all such transfers or amendments shall be made to the Town Council at their next regular meeting of that  the various expenditures within each department.  body following the transfers.  #    SECTION6- Restrictions  A. Interfund transfers of moneys shall be accomplished only by authorization from the B. The utilization of any contingency appropriation, in any amount, shall be accomplished only by the authorization from the Town Council. Approval of a contingency appropriation shall be deemed a budget amendment, which transfers funds from the contingency appropriation to the appropriate object ofe expenditure.  Town Council.  SECTION7- Budget Amendments  The North Carolina Local Government Budget and Fiscal Control Act allow the Town Council to amend the budget ordinance any time during the fiscal year, sO long as it complies with the North Carolina General Statutes. The Town Council must approve all budget amendments, except where the Budget Officer is authorized to make limited transfers. Please review sections 5 and 6, which outline special authorizations and  restrictions related to budget amendments.  SECTION 8-1 Utilization of Budget and Budget Ordinance  This ordinance and the budget documents shall be the basis for the financial plan of the Town of Sawmills during the 2016-2017 Fiscal Year. The Budget Officer shall administer the budget. The accounting system shall establish records that are in consonance with this budget and this ordinance and the appropriate statutes of the State of North Carolina.  Adopted this the  day of  2016.  Mayor Joe Wesson  Christopher Todd, Town Administrator  ATTEST:  Clerk    Town of Sawmills Annual Budget Estimates - Revenues Fiscal Year: 2016 -2017  Summary Account  Page No: 1 Budget 2016-2017 Estimate  Fund Last Year Number  Cyrrent Year Actual to Feb2015  Actual 2014-15  Budget 2015-2016  Estimated Entire Year  General Fund Utility Fund  1 $ 1,988,326 $ 1,860,350 $ 1,294,017 $ 1,837,204 $ 1,877,575  2 $ 736,395 $  726,000 $ 495,343 $  734,423 $ 1,114,431  TOTALS:  $ 2,724,721 $ 2,586,350 $ 1,789,359 $ 2,571,627 $ 2,992,006    Town of Sawmills Annual Budget Estimates - Revenues Fiscal Year: 2016-2017 Summary Last Year Actual 2014-15  General Account  Fund1 Account Number 1-00-3101 $ 1-00-3102 $ 1-00-3103 $ 1-00-3104 $ 1-00-3110 $ 1-00-3111 $ 1-00-3112 $ 1-00-3113 $ 1-00-3114 $ 1-00-3115 $ 1-00-3116 $ 1-00-3229 $  Page No:2 Budget  Current Year Actual to  Budget 2015-2016  Estimated 2016-2017  Feb 2015 Entire Year Estimate 34,957 $ 36,000 15,000 $ 29,954 $ 47,662 $ 45,000 623 $ (292) $ (1,580) $ (2,205) $ (2,500) 9,517 $ 10,000 $ 100 $ 510 $ 4 $  Ad Valorem Current Year Ad Valorem Prev Year Ad Valorem Refunds Ad Valorem Collection Fees Vehicle Taxes Vehicle Taxes Prior Years Vehicle Refunds Vehicie Collection Fees Interest on Ad Valorem Taxes Ad Valorem Late List Revenue NSF Fees Hold Harmless  399,144 $ 395,000 $ 392,683 $ 395,000 $ 395,000 (10,629)L $ (12,000) $ (10,789) $ 12,000 $ 12,000  19,940 $ 16,000 $ (734) $ 60,673 $ 42,500 $ 3,502 $ (448) $ (2,584) $ (1,500) $ 5,976 $ 3,500 $ 125 $ 420 $ (1,081) $  (500) $ 3,000 $ (200) $ 200 $ 250 $ $  (100) $ 750 $ (400) $ 185 $ 600 $ 4S  (500) 500 (400) 5,000 125 400  240,566 $ 225,000 $ 125,595 $ 219,345 $ 239,500 317,197 $ 291,000 $ 165,722 $ 286,972 $ 276,000 231,257 $ 220,000 $ 120,267 $ 211,934 $ 220,000 151,092 $ 149,000 $ 149,980 $ 149,980 $ 149,000  Art.44 - 1/2% Local Opt. Sales Tax 1-00-3230 $ Art. 39-1 1% Local Opt. Sales Tax 1-00-3231 $ Art. 40-1 1/2% Local Opt. Sales Tax 1-00-3232 $ Art. 42. -1/2% Local Opt. Sales Tax 1-00-3233 $ Sales Tax on Telecommunications 1-00-3234 $  154,718 $ 150,000 $ 27,762 $ 20,000 $ 8,122 $ $ $ 30,699 $ 23,500 $ 148,605 $ 132,000 $ $ 825 $ 1,240 $ $ 2,401 $ 2,000 $ 140 $ 2,628 $ 2,500 $ 3,334 $ 3,000 $ 1,400 $ 425 $ 75 $ 3,337 $ 1,030 $ 4,442 $ $ 8 $ $ $ $  80,814 $ 143,314 $ 150,000 7,034 $ 15,368 $ 27,000  Piped Natural Gas Excise Tax Powell Bill Safety Grant Wellness Grant Cable Franchise Fee Utility Franchise Tax Ordinance Fee Planning/Zoning Fees Sale of Recyciable Materials Investment Earnings Mowing/Snow Removal Solid Waste Fee Solid Waste Revenue Parks/Rec Sponsorship Baird Park Rental Parks/Rec Misc Miscellanous Revenue Farmers Market Fees Cash Over/Under NC Debt Setoff Transfer from CDBG Powell Bill Reserve Fund Balance Appropriated TOTALS:  1-00-3235 $ 1-00-3316 $ 1-00-3317 $ 1-00-3319 $ 1-00-3323 $ 1-00-3324 $ 1-00-3326 $ 1-00-3340 $ 1-00-3351 $ 1-00-3831 $ 1-00-3833 $ 1-00-3834 $ 1-00-3835 $ 1-00-3836 $ 1-00-3837 $ 1-00-3838 $ 1-00-3839 $ 1-00-3841 $ 1-00-3843 $ 1-00-3845 $ 1-00-3860 $ 1-00-3889 $ 1-00-3990  750 $ $ $ $ 500 $ 500 $ $ 100 $ 500 $ 200 $ 500 $ 3,000 $ 500 $ 2,000 $ $ $ $ 5,550 $ $  2,190 $ $ 299 $ $ 250 $ 975 $ 100 $ 2,200 $ 70 $ 2,628 $ 1,700 $ 364 $ $ $ 450 $ 150 $ 2,250 $ $ $ $ $ 4,000 $  2,502 $ $ 299 $ $ 400 $ 1,100 $ 100 $ 2,500 $ 140 $ 2,628 $ 2,400 $ 500 $ $ $ 1,000 $ 500 $ 2,500 $ $ $ $ $ $  2,500 250 500 1,000 2,000 100 2,500 3,000 750 1,500 600 2,500  7,344 $ 17,136 $ 15,000 40,091 $ 95,091 $ 132,250  Veteran's Memorial Misc/Engraving 1-00-3333 $ Investment Earnings on Powell Bill 1-00-3832 $  182,719 $ 182,000 $ 123,859 $ 182,000 $ 182,000  Veteran's Memorial Park Rental 1-00-3842 $  $ $  1,988,326 $ 1,860,350 $ 1,294,017 $ 1,837,204 $ 1,877,575    Town of Sawmills Annual Budget Estimates Revenues Fiscal Year: 2016 -2017  Utility Account  Fund 2 Dept. Number 80 $ 90 $  Summary Last Year Actual 2014-15 606,155 $ 130,240 $  Page No: 3 Budget 2016-2017 Estimate 745,581 368,850  Current Year Actual to Feb 2015  Budget 2015-2016  Estimated Entire Year  Water Sewer  597,000 $ 404,451 $ 600,531 $  129,000 $  90,892 $ 133,892 $  TOTALS:  $  736,395 $ 726,000 $ 495,343 $ 734,423 $ 1,114,431    Town of Sawmills Annual Budget Estimates - Revenues Fiscal Year: 2016-2017 Fund2 Account Last Year Number Actual  Utility Account  Dept:  Water Current Year  Page No:4 Budget  Budget Actual to Estimated 2016-2017  2014-15 2015-2016 Feb 2015 Entire Year Estimate  Water Sales Taps and Connections Reconnection Fees Late Charges Due from CDBG Duff Dr Project Investment Earnings Misc. Revenue NC Debt Setoff Capital Contributions Water Appropriated Net Assets  2-00-3710 $ 579,283 $565,000 $.384,997 $ 573,331 $ 620,000 2-00-3711 $ 2,543 $ 1,500 $ 1,500 $ 2,000 $ 2-00-3713 $ 6,600 $ 5,000 $ 3,300 $ 5,000 $ 2-00-3714 $ 15,418 $ 15,000 $ 9,567 $ 14,600 $ 15,000 2-00-3831 $ 2,158 $ 1,400 $ 1,493 $ 1,600 $  1,500 2,500 1,750  2-00-3799 $ 2-00-3839 $ 2-00-3845 $ 2-00-3850 $ 2-00-3990 $  $ 122 $ $ $ $ 9,000 $  $ $ $ $  $ $ $ $  $ $ $ $ $ 103,831  30 $ 100 $ 3,593 $ 4,000 $ 1,000  Operating transfer from General Fund 2-00-3900 $  TOTALS:  $ 606,155 - $ 597,000 $404,451 $ 600,531 $ 745,581    Town of Sawmills Annual Budget Estimates Revenues Fiscal Year: 2016-2017 Fund2 Account Last Year Number Actual 2-00-3751 $ 2-00-3991 $  Utility Account  Dept:  Sewer Current Year  Page No: 5 Budget  Budget Actual to Estimated 2016-2017  2014-15 2015-2016 Feb 2015 Entire Year Estimate  Sewer Charges Sewer Tap & Connections Sewer Appropriated Net Assets  2-00-3750 $ 130,240 $ 129,000 $ 90,892 $ 133,892 $ 141,900  $ $  $ $  $ $  $ $ 226,950  TOTALS:  $ 130,240 $ 129,000 $ 90,892 $ 133,892 $ 368,850    Town of Sawmills Annual Budget Estimates - Expenditures Fiscal Year: 2016 -2 2017  Summary Account  Fund  Page No: 6 Budget 2016-2017 Estimate  Last Year Actual 2014-15  Current Year Actual to Feb 2015  Budget 2015-2016  Estimated Entire Year  General Fund Utility Fund  1 $1 1,679,542 $ 1,860,350 $ 1,003,359 $ 1,518,728 $ 1,877,575 2 $ 802,726 $ 726,000 $ 451,028 $ 670,276 $ 1,114,431  TOTALS:  $2,482,268 $ 2,586,350 $ 1,454,387 $ 2,189,004 $ 2,992,006    Town of Sawmilis Annual Budget Estimates Expenditures Fiscal Year: 2016-2017 Fund1 Summary Last Year Dept. Actual Number 2014-15  General  Page No: 7 Budget  Current Year Actual to  Account  Budget  Estimated 2016-2017  2015-2016 Feb2015 Entire Year Estimate  Governing Body Administration Finance Public Works Streets & Highways Sanitation and Recycling Community Development Parks and Recreation Operating Transfers  10 $ 29,652 $ 50,100 $ 28,087 $ 37,754 $ 50,100 20 $ 298,511 $ 432,550 $ 228,194 $ 353,773 $ 396,650 30 $ 65,981 $ 73,050 $ 44,275 $ 71,018 $ 79,175 40 $ 160,770 $ 319,100 $ 129,623 $ 285,875 $ 295,600 50 $ 234,366 $ 155,550 $ 44,277 $ 74,473 $ 171,000 60,70 $ 225,413 $ 265,900 $ 132,090 $ 221,150 $ 241,750 45 $ 35,681 $ 91,000 $ 50,859 $ 73,410 $ 87,350 46 $ 349,169 $ 193,100 $ 65,954 $ 121,275 $ 275,950  0 $  $  $  $  $  Interlocal Transfer to Caldwell County 20 $ 280,000 $ 280,000 $ 280,000 $ 280,000 $ 280,000  TOTALS:  $ 1,679,542 $ 1,860,350 $ 1,003,359 $ 1,518,728 $ 1,877,575    Town of Sawmills Annual Budget Estimates - Expenses Fiscal Year: 2016 - 2017  Utility Account Water Sewer  Fund2 2 Dept. Number 80 90  Summary Last Year Actual 2014-15 $ $  Page No: 8 Budget 2016-2017 Estimate  Current Year Actual to Feb 2015  Budget 2015-2016  Estimated Entire Year  668,335 $ 597,000 $ 373,971 $ 550,218 $ 745,581 134,391 $ 129,000 $ 77,057 $ 120,057 $ 368,850  TOTALS:  $  802,726 $ 726,000 $ 451,028 $ 670,276 $ 1,114,431    Town of Sawmills Annual Budget Estimates Expenditures Fiscal Year: 2016-2017 Last Year Actual 2014-15 2015-2016  General Account  Fund1 Account Number  Department: Governing Body  Page No: 9 Budget  Current Year Actual to Feb 2015 $  Budget  Estimated 2016-2017 Entire Year Estimate 6,800 $ 11,500 $ 14,000  Wages Employee Benefits Worker's Comp FICA & Medi Taxes Donations Payment Board of Elections Uniforms Office Supplies Freight In Travel & Training Unemployment Benefits Council Mileage Miscellanous Expense Town Promotion Materials TOTALS:  1-10-4100 $ 9,800 $ 14,000 $  1-10-4103 $ 1-10-4104 $ 1-10-4106 $ 1-10-4111 $ 1-10-4125 $ 1-10-4126 $ 1-10-4130 $ 1-10-4131 $ 1-10-4149 $ 1-10-4225 $ 1-10-4515 $  $ 103 $ 200 $ 750 $ 1,150 $ $ 2,500 $ $ 5,500 $ $ 500 $ 35 $ 500 $ 45 $ 50 $ $ 5,000 $ 98 $ $ $ 1,000 $ 263 $ 1,700 $ $ 29,652 $ 50,100 $  $ 108 $ 520 $ $ $ 125 $ 45 $ $ $ 1,300 $ 14 $  $ 175 $ 904 $ 1,150 833 $ 2,500 200 $ 150 $ 50 $ $ 100 $ 1,000 1,967 $ 2,000 580 $ 1,700  200  Community Assistance Program 1-10-4109 $  1-10-4110 $ 16,750 $ 16,000 $  14,450 $ 16,000 $ 16,000 3,795 $ 3,795 $ 5,500  500 500 50  930 $ 1,500 $ 5,000  1-10-4295 $ 1,808 $ 2,000 $  28,087 $ 37,754 $ 50,100    Town of Sawmills Annual Budget Estimates Expenditures Fiscal Year: 2016-2017 Last Year Actual 2014-15  General Account  Fund1 Account Number 1-20-4100 $ 1-20-4101 $ 1-20-4103 $ 1-20-4104 $ 1-20-4106 $ 1-20-4110 $ 1-20-4118 $ 1-20-4119 $ 1-20-4121 $ 1-20-4125 $ 1-20-4126 $ 1-20-4127 $ 1-20-4128 $ 1-20-4130 $ 1-20-4131 $ 1-20-4132 $ 1-20-4133 $ 1-20-4134 $ 1-20-4135 $ 1-20-4136 $ 1-20-4137 $ 1-20-4138 $ 1-20-4145 $ 1-20-4148 $ 1-20-4149 $ 1-20-4151 $ 1-20-4152 $ 1-20-4170 $ 1-20-4180 $ 1-20-4181 $ 1-20-4199 $ 1-20-4225 $ 1-20-4243 $ 1-20-4244 $ 1-20-4275 $ 1-20-4280 $ 1-20-4295 $ 1-20-4760 $  Department: Administration  Page No: 10 Budget Estimated 2016-2017 Estimate $ 500 1,432 $ 1,500 $ 2,500 2,862 $ 30,773 $ 11,500 $ $ 11,500 35,000 $ $ $ 500 $ 1,000 2,929 $ 5,500 $ 7,500 $ 1,000 $ 5,000 $ $ 618 $ 1,000 $ 1,000 3,772 $ 7,500 $ 12,000 1,976 $ 4,000 $ 4,500 3,206 $ 5,500 $ 6,800 218 $ 650 3,969 $ 7,000 $ 7,000 615 $ 1,000 $ 1,000 323 $ 2,000 $ 4,000 $ 1,000 14,000 1,104 $ 1,104 $ 5,000 579 $ 500 $ 25,000 $ 774 $ 3,000 $ 3,500 20,000 429 $ 1,000 $ 165 $ 1,200 297 $ 1,500 331 $ 1,000 $ $ 10,000 19,000  Current Year Actual to Feb2 2015 Entire Year  Budget 2015-2016  Wages Overtime Employee Benefits Workers Compensation FICA & Medi Taxes Culural/Recreational Accounting Fees Legal Fees Professional Fee-Architect Uniforms Office Supplies Office Equipment Wellness & Health Freight In Travel & Schools Telephone Utilities Permits and Fees Repair and Maintenance Postage Advertising Newsletter/Printing Insurance and Bonds Dues and Subscriptions Unemployment Reserve Capital Outlay Capital Reserve Bank Service Charge Computer SupplesMaintenance Town Website Previous Years Expenses Fuel Leases & Maintenance Caldwell Railroad Commission Penalties & Interest Cash Over/Short Miscellaneous Contract Services TOTALS:  112,408 $ 115,000 $ 64,244 $ 102,577 $ 117,500  72 $ 41,833 $ 1,088 $ 8,577 $ $ 10,385 $ 23,377 $ $ 156 $ 5,314 $ $ $ 238 $ 5,738 $ 4,089 $ 5,164 $ 65 $ 5,110 $ 720 $ 2,821 $ $ 16,878 $ 13,379 $ 5,024 $ 258 $ $ $ 2,648 $ 9,756 $ 540 $ $ 357 $ 463 $ 442 $ $ $ 4,868 $ 16,744 $  500 $ 2,500 $ 11,500 $ $ $ 1,000 $ 7,500 $ 2,500 $ 250 $ 500 $ 11,000 $ 4,500 $ 6,800 $ 650 $ 8,000 $ 1,000 $ 4,000 $ 1,000 $ 5,000 $ 150 $ 60,000 $ $ 5,500 $ 1,000 $ $ 1,200 $ 1,500 $ 1,000 $ $ $  167 $  37,000 $ 17,109 $ 29,443 $ 45,000  12,000 $ 10,585 $ 11,000 $ 35,000 $ 20,305 $ 35,000 $  500 $  $  20,000 $ 16,587 $ 17,000 $ 20,000 14,000 $ 12,682 $ 14,000 $  Nonrefundable Tax Expense 1-20-4150 $  400 $ $ $ 750 $ $ 500 $ 500 $ 331 $ $ $  38,000 $ 35,292 $ 38,000 $  8,000 $ 12,562 $ 14,000 $ 15,000 $ 13,229 $ 18,229 $  $  298,511 $ 432,550 $ 228,194 $ 353,773 $ 396,650    Town of Sawmills Annual Budget Estimates Expenditures Fiscal Year: 2016-2017  General Account  Fund 1 Account Last Year Number  Department: Finance Budget  Page No: 11 Budget 2016-2017 Estimate 46,100 $ 52,325 $ 15,000 $ $ 3,545 $ 745 $ $ 68 $ 2,500 $ 700 $ $ 210 $ $ 1,950 $ $ 200 $ $  Current Year Actual to  Actual  Estimated  2014-15 2015-2016 Feb 2015 Entire Year  Wages Overtime Employee Benefits FICA & Medi Taxes Office Supplies Office Equipment Freight In Travel & Schools Telephone Insurance Bonds Computer Expense Fuel Miscellanous Exp Contract Services TOTALS:  1-30-4100 $ 45,620 $ 48,000 $ 30,007 $ 1-30-4103 $ 14,889 $ 15,000 $ 8,406 $ 1-30-4106 $ 3,490 $ 3,750 $ 2,296 $  1-30-4101 $  $ $ 397 $ $ $ 331 $ 2,500 $ 690 $ $ 210 $ 201 $ 152 $ $ $ $  $ $ 650 $ 500 $ $ 750 $ $ 350 $ 50 $ 500 $ 1,903 $ $ 1,000 $ $  $ $ 528 $ $ 68 $ 488 $ 370 $ $ 210 $ $ $ $  16,000 4,000 750 500 100 2,500 700 300 1,000 1,000  Workers Compensation 1-30-4104 $  1-30-4126 $ 1-30-4127 $ 1-30-4130 $ 1-30-4131 $ 1-30-4132 $ 1-30-4145 $ 1-30-4180 $ 1-30-4225 $ 1-30-4295 $ 1-30-4760 $  Dues and Subscriptions 1-30-4148 $ Unemployment Reserve 1-30-4149 $  $ 65,981 $ 73,050 $ 44,275 I$ 71,018 $ 79,175    Town of Sawmills Annual Budget Estimates Expenditures Fiscal Year: 2016-2017 General Actual 2014-15  General Account  Fund1 Account Last Year Number 1-40-4100 $ 1-40-4101 $ 1-40-4103 $ 1-40-4104 $ 1-40-4106 $ 1-40-4120 $ 1-40-4124 $ 1-40-4125 $ 1-40-4129 $ 1-40-4130 $ 1-40-4131 $ 1-40-4132 $ 1-40-4133 $ 1-40-4134 $ 1-40-4135 $ 1-40-4149 $ 1-40-4150 $ 1-40-4151 $ 1-40-4180 $ 1-40-4199 $ 1-40-4225 $ 1-40-4243 $ 1-40-4295 $ 1-40-4515 $ 1-40-4760 $  Department: Public Works Page No: 12  Current Year Actual to  Budget Estimate  Budget 2015-2016 Feb2015 71,315 $ 125,000 $ $ 1,150 $ 17,083 $ 32,000 $ 5,257 $ 6,500 $ 5,456 $ 10,000 $ 338 $ 1,500 $ 15,214 $ 18,000 $ 1,081 $ 4,700 $ 804 $ 2,000 $ 121 $ 82 $ 3,000 $ 1,954 $ 2,500 $ 8,449 $ 9,500 $ $ 3,577 $ 3,500 $ 299 $ 102 $ 5,399 $ 72,500 $ 804 $ 1,000 $ $ 1,676 $ 2,500 $ $ 6,403 $ 4,000 $ 2,480 $ 2,950 S 12,876 $ 16,500 $  Estimated 2016-2017 Entire Year  Wages Overtime Employee Benefits Workers Compensation FICA8 & Medi Taxes Engineer Fees Street Lights Uniforms Equipment & Materials Freight In Training/TayelSehols Telephone-Cell & Garage Utilities Fees & Permits Repair & Maintenance Unemployment Reserve Non Refundable Tax Capital Outlay Computer Expense Prior Year Expense Fuel Leases/Maintenance Miscellanous Exp. Materials & Supplies Contract Services TOTALS:  68,275 $ 110,000 $ 149,000  635 $ 17,574 $ 2,882 $ 5,272 $ $ 9,646 $ 1,903 $ 700 $ 16 $ $ 1,147 $ 4,652 $ $ 774 $ $ 159 $ $ 560 $ $ 475 $ 620 $ 4,339 $ 900 $ 9,095 $  1,000 $ 1,500 28,500 $ 35,000 3,000 $ 6,500 8,600 $ 12,000 $ 16,000 $ 17,000 2,500 $ 6,200 1,000 $ 5,000 100 $ 500 $ 1,500 2,100 $ 5,000 9,000 $ 9,500 $ 3,600 $ 4,000 $ 175 $ 72,500 $ 10,000 1,000 $ 1,100 $ 1,500 $ 1,700 700 $ 1,000 6,500 $ 10,000 2,600 $ 2,750 15,000 $ 16,500  100 $  200  150 $ $ 50 $ $ $  150  $ 160,770 $ 319,100 $ 129,623 $ 285,875 $ 295,600    Town of Sawmills Annual Budget Estimates Expenditures Fiscal Year: 2016-2017 Last Year Actual 2014-15  General Account  Fund1 Account Number  Department: Streets/Highways  Page No: 13 Budget  Current Year Actual to  Budget 2015-2016  Estimated 2016-2017  Feb 2015 Entire Year Estimate 20,629 $ 33,546 $ 267 $ 8,521 $ 13,938 $ 1,599 $ 2,640 $ $ 711 $ 2,000 $ 25,000 $ 10 $ 8,833 $ 15,000 $ 30,000 $ 17 $ $ 68 $ 3,623 $ 6,500 $ $ - $  Powell Bill Wages Powell Bill Overtime Powell Bill Empoyee Benefits Powell Bill FICA & Medi Taxes Powell Bill Equipment Powell Bill Engineer Fees Powell Bill Safety Equip/Materials Powell Bill Freight In Powell Bill Repair & Maintenance Powell Bill Capital Outlay Powell Bill Miscellanous Exp Powell Bill Materials & Supplies Powell Bill Drainage Powell Bill Paving  1-50-4100 $ 30,994 $ 31,000 $ 1-50-4103 $ 13,542 $ 13,000 $  1-50-4101 $ 1-50-4106 $ 1-50-4117 $ 1-50-4120 $ 1-50-4129 $ 1-50-4130 $ 1-50-4151 1-50-4295 $ 1-50-4515 $ 1-50-4557 $  597 $ 2,417 $ 4,749 $ 9,470 $ 10,000 $ $ 6$ 202 $ 18 $ $ 210 $ 6,274 $ 12,000 $ $  500 $ 2,500 $ 700 $ $ 150 $ $ 200 $ $ 500 $ $  500 $ $ $ 50 $ $ 25 $ $ 275 $  1-50-4135 $ 12,545 $ 35,000 $  Powell Bill Unemployment Reserve 1-50-4149 $ Powell Bill Non Refundable Taxes 1-50-4150 $  $  1-50-4559 $ 153,343 $ 50,000 $  $ 116,000  TOTALS:  $ 234,366 $ 155,550 $ 44,277 $ 74,473 $ 171,000    Town of Sawmills Annual Budget Estimates Expenditures Fiscal Year: 2016-2017  General Account  Fund 1 Account Number 1-60-4100 $ 1-60-4101 $ 1-60-4103 $ 1-60-4104 $ 1-60-4106 $ 1-60-4110 $ 1-60-4120 $ 1-60-4125 $ 1-60-4129 $ 1-60-4130 $ 1-60-4132 $ 1-60-4134 $ 1-60-4135 $ 1-60-4136 $ 1-60-4138 $ 1-60-4149 $ 1-60-4150 $ 1-60-4151 $ 1-60-4225 $ 1-60-4270 $ 1-60-4275 $ 1-60-4295 $ 1-60-4515 $ 1-60-4760 $ 1-60-4761 $ 1-70-4762 $  Department: Sanitation Page No: 14  Last Year Actual 2014-15 65,379 $ 265 $ 25,220 $ 3,363 $ 5,022 $ 100 $ $ 242 $ $ $ 388 $ $ 32,501 $ 2,673 $ $ 405 $ 153 $ $ $ 15,673 $ $ $ 688 $ 6,841 $ 16 $ $ 6,055 $ 60,430 $  Current Year Actual to Feb 2015  Budget  Budget 2015-2016 67,500 $ 650 $ 26,500 $ 4,100 $ 5,500 $ 100 $ $ $ $ 100 $ 600 $ 50$ 50,000 $ 3,100 $ $ $ 100 $ $ $ 22,000 $ $ $ 600 $ 7,000 $ 1,000 $ $ 12,000 $ 65,000 $  Estimated 2016-2017 Entire Year Estimate 46,624 $ 67,500 $ 46,000 17,257 $ 26,100 $ 16,000  Wages Overtime Employee Benefits Workers Compensation FICA & Medi Taxes Recycle Rewards Engineer Fees Uniforms Equipment & Materials Freight In Telephone Fees & Permits Repair & Maintenance Postage Printing Unemployment Reserve Non Refundable Taxes Capital Outlay Fuel Debt Service Payment Penalties & Interest Miscellaneous Materials & Supplies Contracted Services Landfill Expenses Recycling Service TOTALS:  $ 3,774 $ 3,567 $ 100 $ $ $ $ 34 $ 232 $ $ 1,783 $ $ $ 89 $ $ $ 6,595 $ 14,000 $ $ $ 700 $ 95 $ $ $ 3,847 $  200 $ 4,000 $ 5,400 $ 100 $ $ $ $ 50 $ 500 $ $ 3,000 $ $ $ 100 $ $ $ $ $ 900 $ 2,500 $ 300 $ $ 8,000 $ 20,000  400 3,000 4,000 100  100 600 50 3,500 100 16,000 900 7,000 1,000  12,142 $ 28,000 $ 60,000  Capital Reserve-Trash Truck 1-60-4152 $  Allowance for Doubtful Accts 1-60-4285 $  35,251 $ 60,500 $ 63,000  $  225,413 $ 265,900 $ 132,090 $ 221,150 $ 241,750    Town of Sawmills Annual Budget Estimates Expenditures Fiscal Year: 2016-2017  General Account  Fund 1 Account Last Year Number 1-45-4100 $ 1-45-4106 $ 1-45-4120 $ 1-45-4127 1-45-4132 $ 1-45-4135_ 1-45-4136_ 1-45-4137 1-45-4295 $ 1-45-4515 $ 1-45-4760 $ 13,105 $ 1-45-4980 $  Dept: Actual Budget 2014-15 2015-2016 125 $ $ 10 $ 898 $ $ $ $ $ 1,003 $ 40 $ $ $  Community Development Current Year Actual to 200 $ $ 50 $ $ 1,500 $ $ 500 $ 10,000 $ 100 $ 500 $ 1,000 $ 20,000 $ 57,000 $ 150 $  Page No:15 Budget  Estimated 2016-2017 150 $ 200 $ 10$ 50 $ 1,500 $ $ 500 $ 10,000 50 $ 100 500 $ 1,500 100 $ 2,000 $  Feb2015 Entire Year Estimate  Wages FICA & Medi Taxes Engineering Fees Office Equipment Telephone Repars/Maintenance Postage Advertising Miscellaneous Community Events Contracted Services Plat & Zoning Fees  25 $ $ 2s $ 3,989 $ 4,100 $ $ $ 495 $ $ 10 $ 70 $ $  Workers Compensation 1-45-4104 $ Code EETI 20,500 $  8,204 $ 11,000 $ 20,000 38,064 $ 57,000 $ 52,000  TOTALS:  $ 35,681  91,000 50,859 $ 73,410$ 87,350    Town of Sawmilis Annual Budget Estimates Expenditures Fiscal Year: 2016-2017 Last Year Actual 2014-15 29,208 $ $ $ 13,482 $ 530 $ 2,234 $ 19,444 $ 10,000 $ 650 $ 446 $ 583 $ 10,701 $ 1,018 $ 516 $ 25 $ 202 $ 24 $ $ 3,892 $ 1,699 $ 19,500 $ 343 $ $  General Account  Fund1 Account Number 1-46-4100 $ 1-46-4101 $ 1-46-4102 $ 1-46-4103 $ 1-46-4104 $ 1-46-4106 $ 1-46-4120 $ 1-46-4122 $ 1-46-4124 $ 1-46-4125 $ 1-46-4129 $ 1-46-4130 $ 1-46-4132 $ 1-46-4133 $ 1-46-4134 $ 1-46-4135 $ 1-46-4149 $ 1-46-4150 $ 1-46-4151 $ 1-46-4152 $ 1-46-4225 $ 1-46-4295 $ 1-46-4515 $ 1-46-4558 $ 1-46-4760 S  Dept: Parks & Recreation Current Year  Page No: 16 Budget  Budget  Actual to Estimated 2016-2017  2015-2016 Feb 2015 Entire Year Estimate 32,000 $ 20,620 $ 32,000 $ 61,000 14,000 $ 8,491 $ 13,500 $ 27,500 3,000 $ 1,577 $ 2,600 $ 6,000  Wages Overtime Wages Part Time Employee Benefits Workers Compensation FICA & Medi Taxes Engineer Fees Veteran's Memorial Engraving Veteran's Park Flood Lights Uniforms Equipment Freight In Telephone (Cell) Utilities Permits/Fees Repair and Maintenance Unemployment Reserve Non refundable tax expense Capital Outlay Capital Reserve Fuel Miscellaneous Expense Materials & Supplies Water Purchases Contract Services TOTALS:  150 $ $ 1,000 $ 1,500 $ 750 $ $ 3,000 $ 350 $ 650 $ 150 $ $ 50 $ $ 2,500 $ 500 $ 12,500 $  $ $  50 $ $  350  814 $ 1,000 $ 2,000 449 $ 1,000 $ 10,000  675 $ 335 $ $ 82 $ 307 $ $ $ $ $ 623 $ $  675 $ 1,500 600 $ $ $ 1,200 $ 3,000 100 $ 550 $ 50 $ $ 50 $ 800 $ 1,500 $ 40,000  750 500 650 150 50  16,286 $ 18,000 $ 10,566 $ 16,600 $ 18,000 155,067 $ 30,000 $ 2,400 $ 16,000 $ 30,000 73,319 $ 40,000 $ 11,565 $ 18,000 $ 45,000  5,000 $ 2,100 $ 4,000 $ 5,000 18,000 $ 3,938 $ 10,000 S 18,000  1,414 $ 2,500 $ 5,000  $  349,169 $ 193,100 $ 65,954 $ 121,275 $ 275,950    Town of Sawmills Annual Budget Estimates Expenditures Fiscal Year: 2016-2017  General Account  Fund1 Account Last Year Number Actual 1-00-4490 $ 1-00-4491 $ 1-00-4494 $  Department: Operating Transfers  Page No:17 Budget $ $ $ $  Current Year  Budget Actual to Estimated 2016-2017  2014-15 2015-2016 Feb 2015 Entire Year Estimate  Operating Transfer to Water Operating Transfer to Sewer Operating Transfer to CDBG  $ $ $ $  $ $ $ $  Operating Transfer to Capital Projects 1-00-4493 $  $ $  TOTALS:  $  $  $  $    Town of Sawmills Annual Budget Estimates Expenditures Fiscal Year: 2016-2017  General  Fund 1 Account Last Year Number Actual  Department: Interlocal Transfer  Page No: 18 Budget 2016-2017 Estimate  Current Year Actual to  Account  Budget  Estimated Entire Year  2014-15 2015-2016 Feb 2015  Interlocal Transfer to Caldwell County  1-20-4296 $ 280,000 $ 280,000 $ 280,000 $  280,000 $ 280,000  TOTALS:  $ 280,000 $ 280,000 $ 280,000 I $  280,000 $ 280,000    Town of Sawmills Annual Budget Estimates Expenditures Fiscal Year: 2016-2017 Last Year Actual 2014-15 78,983 $ 2,256 $ 22,747 $ 3,943 $ 6,217 $ 6,998 $ 271 $ $ $ 2,413 $ 66 $ 1,494 $ 858 $ 278 $ 3,890 $ 7,383 $ 2,119 $ 585 $ 11 $ $ $ $ $ 4,164 $ $ $ 6,636 $ 5,881 $ $ $ 1,524 $ 1,561 $ 3,016 $ 1,570 $ 18,393 $  Utility Account  Fund2 Account Number 2-80-4100 $ 2-80-4101 $ 2-80-4103 $ 2-80-4104 $ 2-80-4106 $ 2-80-4120 $ 2-80-4125 $ 2-80-4126 $ 2-80-4128 $ 2-80-4129 $ 2-80-4130 $ 2-80-4131 $ 2-80-4132 $ 2-80-4133 $ 2-80-4134 $ 2-80-4135 $ 2-80-4136 $ 2-80-4138 $ 2-80-4149 $ 2-80-4150 $ 2-80-4151 $ 2-80-4152 $ 2-80-4153 $ 2-80-4160 $ 2-80-4170 $ 2-80-4180 $ 2-80-4199 $ 2-80-4225 $ 2-80-4270 $ 2-80-4275 $ 2-80-4280 $ 2-80-4285 $ 2-80-4295 $ 2-80-4515 $ 2-80-4560 $ 2-80-4760 $  Dept: Budget 2015-2016  Water Current Year  Page No: 19 Budget  Actual to Estimated 2016-2017 Feb 2015 Entire Year Estimate 88,000 $ 58,534 $ 87,867 $ 93,000 2,400 $ 1,966 $ 2,766 $ 36,000 $ 23,674 $ 26,000 $ 40,000 4,500 $ 4,153 $ 4,000 $ 6,500 $ 4,628 $ 6,795 $ 15,000 $ 5,806 $ 10,806 $ 45,000  Wages Overtime Employee Benefits Workers Compensation FICA & MC Taxes Engineer Fees Uniforms Office Supplies Weliness and Health EquipmentMaterials Freight In Travel/Training Telephone-Cell Phone Utilities Permits & Fees Repair & Maintenance Postage Printing Unemployment Reserve Non-refundable Tax Expense Capital Outlay Capital Reserve Due from CDBG Duff Drive Depreciation Bank Service Charge Computers Prior Year Expenditures Fuel Debt Service Payment (Cajah's Mtn WL) Penalties/Interest Cash Over/Short Aliowance for Bad Debt Miscellanous Exp Materials & Supplies Water Purchases Technical Support- Water Contracted Services TOTALS:  3,000 4,250 7,500  $ $ $ 1,500 $ 250 $ 1,000 $ 2,000 $ 1,000 $  $ $ $ $ $ 260 $ 416 $ 1,083 $ 264 $  $ - $ $ 500 $ 31,000 83 $ 594 $ 597 $  250 1,000 2,000 1,000 4,000 7,500 4,000 100  4,000 $ 2,340 $ 3,673 $ 7,000 $ 3,995 $ 6,328 $ 1,750 $ 2,526 $ 3,109 $  8,156 $ 130,000 $ 97,680 $ 125,000 $ 200,000  $ 100 $ $ $ $ $ $ 5,881 $ $ $ 4,000 $ 1,500 $ 15,000 $ 1,500 $ $  $ $ $ $ $ $ $ $ 5,881 $ $ $ $ 2,000 $ 691 $ 1,191 $ 347 $ 5,347 $ $ $  $ 33 $ $ $ $ $ $ $ $  4,000 $ 1,928 $ 3,261 $ 3,000 $ 1,899 $ 2,899 $ 8,119 $ 2,525 $ 5,232 $  4,000 3,500 8,000 5,881 4,000 1,500 7,500 1,600  2-80-4558 $ 196,922 $ 235,000 $ 147,406 $ 225,739 $ 245,000  500 $ $  18,000 $ 12,933 $ 18,933 $ 21,000  Transfer to CDBG Sewer Project 2-80-9999 $ 280,000 $  $ 668,335 $ 597,000 $ 373,971 $ 550,218 $ 745,581    Town of Sawmills Annual Budget Estimates Expenditures Fiscal Year: 2016-2017 Actual  Utility Account  Fund2 Account Last Year Number  Department: Sewer Budget  Page No: 20 Budget  Current Year Actual to  Estimated 2016-2017  2014-15 2015-2016 Feb 2015 Entire Year Estimate  Wages Overtime Employee Benefits Workers Compensation FICA &M MC Taxes Engineer Fees Uniforms Equipment & Materials Freight In Travel/Training Utilities Permits & Fees Repairs & Maintenance Unemployment Reserve Capital Outlay CDBG Sewer Grant Depreciation Allowance for Bad Debt Miscellaneous Materials & Supplies Sewer Charges Transfer to CIP TOTALS:  2-90-4100 $ 24,741 $ 28,000 $ 18,060 $ 27,393 $ 29,000 2-90-4103 $ 10,013 $ 11,500 $ 6,674 $ 10,507 $ 12,000  2-90-4101 $ 1,251 $ 2-90-4104 $ 1,314 $ 2-90-4106 $ 1,988 $ 2-90-4120 $ 9,168 $ 2-90-4125 $ 2-90-4129 $ 2-90-4130 $ 2-90-4131 $ 2-90-4133 $ 8,039 $ 2-90-4134 $ 2-90-4149 $ 2-90-4151 $ 2-90-4153 $ 2-90-4160 $ 2-90-4285 $ 1,442 $ 2-90-4295 $ 2-90-4515 $ 2-90-4999 $  1,250 $ 1,112 $ 1,500 $ $ $ 250 $ 500 $ 250 $ $ 50 $ $ $ $ $ 1,200 $ $ $  1,528 $  2,000 1,500 2,500 $ $ 4,500 83 $ 250 337 $ 500 2,100 9,300 283 $ 350 $ 142 $ 150 $ 176,000 $ $ $ 1,500 1,000 935 $ 1,200 $ $  833 $ 1,333 $ $ $ $ 170 $ 200 $ $ 125 $ $ $ $ $ 535 $ $ $  2,200 $ 1,467 $ 2,200 $ 10,000 $ 5,996 $ 9,329 $ 35,000  92 $ $ 20 $ 653 $ $ 157 $ 108 $ $ $ $ $ 439 $ $ $  Telephone-Cell & Pump St 2-90-4132 $ 2,049 $  1,900 $ 1,296 $ 1,929 $ 9,000 $ 5,935 $ 8,935 $  2-90-4135 $ 60,661 $ 43,900 $ 8,061 $ 22,695 $ 70,000  Non-refundable Tax Expense 2-90-4150 $  500 $ 15,914 $ 16,080 $  2-90-4558 $ 12,256 $ 17,000 $ 10,681 $ 16,347 $ 20,000  Sewer Hook Ups - Grant #1 2-90-4998 $  $ 134,391 $ 129,000 I$ 77,057 $ 120,057 I$ 368,850    C  Y  =  6 8  & E  5    . -  E O - a  O  LA  8  L 3 C € C 5    S C  a    0 U  d  g a  S e  e    E  M 6 e 2 e  I  o  :  9 à  E  o C a E  a e  -  - a  9 -  E - U a - 3  U -  e  C a    8 E @ . L  - e $ @  - 8 C C U D e @ C D 0 a N  e 8 - 8 8  - o  E - C S  A 6  @ 3 E de 6 @ E 80  2  a  - à o @  o C € NN  a a a > u 5 E e  1 A    AGENDA ITEM1 11A  MEMO DATE: SUBJECT:  May 17,2016 Planning Matter: Planning Board Annual Report  Discussion:  Attached is the 2015-2016 Annual Planning Report from Town Planner Elinor Hiltz.  Recommendation: No Council action required.    DFSAWIN  MAYOR Joe Wesson TOWN ADMINISTRATOR Christopher Todd  TOWN COUNCIL Keith Warren, Mayor Pro-Tem Gerelene Blevins Reed Lingerfelt Joe Norman Jeff Wilson    COAPORATED 1988  ANNUAL REPORT FEB 2015-APR 2016  Planning Ordinance Section 151.06: An annual report shall be prepared and submitted to the Town Council by May ofeach year: The report shall include a comprehensive and detailed review ofthe activities, problems and  actions of the Planning Board as well as any budget requests and/or recommendations. The Planning Board met 2 times between February 2015 and April 2016:  Planning Board Activities:  In February 2015, recommended a text amendment to allow parks in every  district.  In April 2015, reviewed a cell tower application for Coble Dairy Road.  Planning Board Budget:  The board-related expenses that occurred in the reporting period were public hearing advertisements for Planning Board and Board of Adjustment cases. Those advertisements cost approximately $70 per publication. In FY16 Sawmills contracted with the WPCOG for one day a week of planning services plus one-half day for a  Comprehensive Plan.  Board ofAdjustment Activities: tower on Coble Dairy Road. Project Management:  The Board of Adjustment met in May 2015 and gave a conditional use permit to the cell  The Comprehensive Plan Steering Committee met once a month since October 2015. There was one public input meeting and one field trip for the Planner participated in a Flood Program audit which the Town passed. Planner and Town Administrator consulted with a landowner about annexation.  Comprehensive Plan.  1    Zoning Permits (32): accessory building: 6 singlewide: 6 stickbuilt home: 5 garage/carport: 5 doublewide: 3 residential addition: 2 commercial addition:1 1 home occupation: 1 cell tower:1 fence: 1 pool: 1  Subdivision Plats (9): family subdivision: 5 recombination:1 major subdivision: 1- Edgewater boundary survey: 1 exempt: 1 Customer Requests:  Planner wrote 12 zoning verification letters regarding real estate appraisals, permission to do certain things on certain properties, etc. She communicated by email to discuss an additional 23 properties with prospective buyers, realtors, property owners and  developers.  2    Code Enforcement. Activities:  Duration (Months) Outcome  Case Property Fow! running at large 1 1468 May Rd Hole in Exterior Wall 2 4476 Sawmills Sch Rd 3 3263 Coble Dairy Abandoned mobile home 4 1940 Leah Dr 5 2311 Coral Dr 6 1685 Dry Ponds Rd Littering/dumping 7 STAT Inc 8 2122 Stamey Rd Junk/garbage in yard 9 4801 Helton Rd 10 4801 Helton Rd 11 4805 Helton Rd 12 1948 Bucks Dr Illegal home occupation 13 1337 Gallatin Ln Junk cars 14 4801 Helton Rd Missing zoning buffer 15 3263 Coble Dairy Rd Structure across, property lines 16 2452 Granville Dr High grass 17 2322 Ellen St 18 4317 Cherokee Ct 19 4361 Sawmills Sch Rd 20 3049 Eli Ln 21 2303 OJ Ln  fenced the chickens 12+ no outcome yet 2 hole was patched 2 noo outcome yet mobile home was removed mobile home was removed 2 property cleaned up 2 trash was burned 5 property cleaned up 2 property cleaned up 1 property cleaned up 3 property cleaned up not evident no outcome yet 3 trees were planted 2 civil matter 1 property was mowed not eligible for mowing 1 town mowed; attached lien town mowed; attached lien town mowed; attached lien  3    OF SAW  MAYOR Joe Wesson TOWN ADMINISTRATOR Christopher Todd  TOWN COUNCIL Keith Warren, Mayor Pro-Tem Gerelene Blevins Reed Lingerfelt Joe Norman Jeff Wilson  ORPORATED  MEMO  TO: Sawmills Town Council FROM: Elinor Hiltz, Town Planner DATE: May 6, 2016  SUBJECT: Board of Adjustment reappointments  Thel Planning and Administration departments propose to stagger Board of Adjustment terms since 6 out of7 members' terms expire at the same time. If the terms are staggered there is potential for more consistency on the Board. The tablel below is the suggested way to stagger the terms. Each term lasts three years.  Initial term ending June 2017 In-town member (Danny Hamby) ETJ alternate (Walter Moore)  Initial term ending June 2018 Initial term ending June 2019  In-town member (Todd Hess)  In-town member (Carolyn Evert) ETJ member (Dino DiBernardi)  In-town alternate (Johnnie Greene) ETJ member (vacant)  The Planner has contacted all Board Members. Three have confirmed that they wish to serve again and do not have a preference about initial term length; three are unknown and one seat is available. At the. June 21 Sawmills Council meeting staffwill recommend that Council pass a resolution to appoint or reappoint members to these ETJ members and alternates will need to be appointed by the Caldwell County Commissioners at their. July 18 meeting. There is a pending Board of Adjustment case that may require a special meeting on July 21, to occur Requested Action: nominate new members for the Board of Adjustment at next month'sn meeting  seats.  after all members have been legally seated.  4076 US Highway 321-A * Sawmills NC * (828)396-7903 * (828)396-8955 fax  htp/www.townofsawmils.com  The' Town of Sawmills does not discriminate on the basis ofage, sex, race, religion, national origin, disability, political affiliation, or marital status.    MAYOR Joe Wesson TOWN ADMINISTRATOR Christopher Todd  TOWN COUNCIL Keith Warren, Mayor Pro-Tem Gerelene Blevins Reed Lingerfelt Joe Norman Jeff Wilson  OFSAV  CORPORATED  MEMO  TO: Sawmills Town Council FROM: Elinor Hiltz, Town Planner DATE: May 6, 2016  SUBJECT: Clyde Miller Planning Board ETJ reappointment  Clyde Miller's Planning Board term expires in June and he is willing to serve again. As an ETJ member, his appointment is granted by the Caldwell County Commissioners which could occur at their. June 16 or. June 20 meeting. Staffi recommends that you endorse Clyde Miller for Caldwell County appointment. Thank you.  40761 US Highway 321-A * Sawmills NC * (828)396-7903 * (828)396-8955 fax  pasowhsmlsce  The" Town of Sawmills does not discriminate ont the basis ofage, sex, race, religion, national origin, disability,political affiliation, or marital status,    AGENDA ITEM 12A  MEMO DATE: SUBJECT:  May 17,2016 Updates: Code Enforcement Monthly Report  Discussion: the town. Recommendation: No Council action required.  The attached report shows the progress that Planner Elinor Hiltz continues to make throughout        OFSAWI  MAYOR Joe Wesson TOWN ADMINISTRATOR Christopher Todd  TOWN COUNCIL Keith Warren, Mayor Pro-Tem Gerelene Blevins Reed Lingerfelt Joe Norman Jeff Wilson  "COAPORATED  MEMO  TO: Christopher, Town Administrator FROM: Elinor Hiltz, Town Planner DATE: May 6, 2016  SUBJECT: Comprehensive Plan Steering Committee Update  Inl May the Comprehensive Plan Steering Committee learned about water and sewer systems from Public Works Director Ronnie Coffey. They learned that the majority oft the water system was funded all at once. It covers approximately 90 percent oft the Town's road frontages and is replaced systematically. The sewer system was funded one small project at ai time and covers 485 users (as opposed to 2139 water users). It rarely needs replacement because ofi its young age. The sewer system currently can accept many more users. Mr. Coffey explained the locations oft the force mains and gravity lines and where the wastewater goes when it leaves Sawmills. The committee heard draft recommendations from the draft Comprehensive Plan and they will The committee reviewed a draft of the Future Land Use Map and planned the next public input meeting for June 16 at the Farmers Market gazebo at 6:00. They were told to email Planner Elinor  receive the text in full in: mid-June.  Hiltz with additional comments about the Future Land Use Map.  4076 US Highway 321-A * Sawmills NC*( (828)396-7903 *(828)396-8955 fax  pasdsmilseme  The Town of Sawmills does not discriminate ont the basis ofa age, sex, race, religion, national origin, disability, political affiliation, or marital status.