MINUTES TOWN OF STOKESDALE REGULAR TOWN COUNCIL MEETING 8325 ANGEL PARDUE ROAD STOKESDALE, NC27357 APRIL 8TH 2021 AT' 7:00PM  Members present were: Mayor. John Flynt, Mayor Pro-tem Thearon Hooks, Councilmen Derek Foy, Jim Rigsbee and. Jim Landreth, Town Attorney Tom Medlin, Finance & Budget Officer  Kim Thacker, and Deputy Clerk Priscilla Hunsucker.  I.  Call to Order  II. Review and Adopt the Agenda  Mayor John Flynt called the meeting to order at 7:00 PM. the motion and the vote was all for and motion carried. III. Review and Approve Minutes: March 11",2021  Motion made by Mayor Flynt to approve the agenda as submitted. Councilman Foy seconded  Motion made by Councilman Landreth to approve the minutes as submitted without the "Draft" stamp. Mayor Flynt seconded the motion and the vote was all for and motion carried.  IV. Board & Administrative Report: Administrative Report from Deputy Clerk:  Deputy Clerk reported that 121 meters were sold, 25 meters were put on hold. The Town handled  62811's requests and 605 water bills were mailed out. Planning Board: No report submitted.  Events Committee:  Councilman Derek Foy announced the Christmas Parade will bel December 11th. The Committee is discussing a Clean Up day. May 1st will: not work and sO they hope tol hold something before it  gets hot ori ini the fall.  Property Committee:  Councilman Jim Rigsbee stated that Council will be discussing a landscape contract later int the meeting. He added that we. had some: issues in the park with stopped up drains. Councilman  30    Landreth explained the drainage issue and that it may be aj problem until things dry up. He further explained possible solutions but stated that it will need to be addressed by the Council at Councilman Rigsbee then deferred to Deputy Clerk Priscilla Hunsucker to explain an issue at the park. Mrs. Hunsucker explained that thel heavy use oft the shelter and restrooms is causing a problem. She stated thati in the past, to save money, the cleaning lady has cleaned town hall only once every two weeks and the park restroom, shelter and emptying the trash cans twice every week. It was suggested that the Town provide something for her to tote the trash to the large cans but it was noted that the large cans are roll out cans. Mrs. Hunsucker stated that in the past there has been some disçussion about increasing the fee to cover additional cost to clean up more often and this would take a vote by the Council. Mayor Pro Tem Hooks added that people have gone down there and dumped their trash in the cans at night. Mrs. Hunsucker stated she would  some point in the future.  keep the Council updated ifwe get any additional complaints. V. Financials: Finance/Budget Officer:  Kim Thacker  Finance Officer Kim Thacker presented the financial reports for both the General Fund and the Councilman Foy stated that under the American Rescue Plan that President Biden has just signed, part oft that plan is to give money to Municipalities and noted that the amount could be significant. He stated that we: need to stay on top ofi it sO that we get the money due to us. Mayor Flynt added that he attended a zoom meeting recently with Mayor'sand Manager's: for an update on this plan. They do not know what the total amount will be at this point. He also added that the County Commissioners did not know that the Town of Stokesdale contributes money to the schools for computers. Mayor Flynt said that the Chairman oft the County Commissioners said that this was unacceptable and the responsibility oft the County Commissioners to provide  Water Fund.  funding for the schools and added that he would check into that further. VI. Citizen's Comments from the Floor (3-minute Limit per Speaker)  Mark Nadel, 8211 Windy Gayle Dr., Stokesdale, NC, addressed the Council on awarding a separation agreement to the former Town Clerk after she resigned her position. He expressed his concern that this would be setting aj precedent for employees that resign their position int the Councilman Rigsbee explained that the Town would not be paying double salary because the Town will be hiring a Town Clerk, but it would take several months before someone comes Mr. Nadel was concerned also with legal fees should this matter go before the courts.  future. He: felt that this creates some unnecessary expenses for the Town.  onboard.  VII. Old Business  L3  31    1. Vote on Selection ofLawn Maintenance Vendor for Town Hall/Town Park/Water Councilman Rigsbee stated that we took bids for lawn maintenance and recommended the low bidder, Excellence Lawn Care & Landscape for $24,000 a) year ($2,000/month) be awarded the contract. He noted that they have provided documentation for their liability insurance and Councilman Rigsbee made a Motion to enter into a two-year contract with Excellence Lawn Councilman Landreth stated that he has talked with others and he has a good reputation. It was Mayor Flynt stated that we. have discussed a one-year VS at two-year contract. Councilman Rigsbee stated that at two-year contract would be more: favorable to the Town and our vendors. He added that they made it very clear that a vendor must: meet our expectations. After al brief discussion on one, two and three year terms, the consensus of Council was to accept this two Mayor Pro Tem Hooks asked about the additional services (mulch, snow removal, etc.). Councilman Rigsbee stated that those services would be awarded' based on price at the time it  Tower/Chlorinator Station.  workers comp and has a pesticide license.  Care and Landscape. Councilman Landreth seconded the motion. noted that he was local and would be available any time he was needed.  year contract as presented.  was needed.  The Vote was all for and Motion carried. 2. Discuss on replacing ADP with Prime-Pay  Mayor Flynt stated that he has not been happy with their service, it's April gth we still don'thave W-2's, They told staffit has something to do with workers comp and that it may be another 61 to Mayor Flynt made a Motion that the Town replace ADP with Prime-Pay. Motion seconded by Councilman Rigsbee referred tol Mrs. Thacker, Budget & Finance Officer who has information Mrs. Thacker reported that she has received an email today from ADP. She noted that she also contacted! NC: Dept. ofRevenue, NC Dept. of Commerce and explained that nationwide employees were allowed an exemption from paying social security, etc, due to Coronavirus issues. She added that this problem is nationwide and not just the Town and ADP. She: reported Mrs. Thacker stated that she understands your frustration and unfortunately this year has been frustrating for many reasons. She stated that she was not aware of any other issues. She noted  8 weeks.  Councilman Rigsbee. on this issue.  that this is another reason why the tax filing period was extended.  that from her standpoint, they have been good to work with.  32    Discussion continued regarding the W-2's, issues at the IRS and Dept. of Commerce and customer service from ADP.It was then suggested this issue be tabled for 30 days.  No vote was taken on the original motion.  Mayor Pro Tem Hooks made al Motion to table this item for 30 days sO that these issues can be Votei in Favor: Mayor Pro Tem Hooks, Councilman Rigsbee and Councilman Landreth.  addressed. Councilman Rigsbee seconded the motion. Votei in Opposition: Mayor Flynt and Councilman Foy.  VII. New Business:  1. Discuss Employee Benefits.  Councilman Rigsbee reported on the current insurance policy the Town offers employees and stated that iti is not a true insurance policy. He noted that Deputy Clerk Hunsucker has not used it. He then recommended that we cancel that policy and increase her salary to offset her cost of Councilman Rigsbee made a Motion toi increase the Deputy Clerk'ss salary by $3 per hour and to end the relationship with this supplement policy provided by One Share. Councilman Foy Mrs. Thacker asked when the increase would be affective. Councilman Rigsbee stated that it would begin with the next pay period after we end the relationship with the supplemental policy.  providing insurance coverage.  seconded the motion.  The vote was all: for and motion carried.  2. Discussion/Vote for Planning Board to Consider Text Amendments to Town Ordinance Councilman Foy reported that tol his knowledge, we: rarely receive a text amendment from a citizen asking to change our ordinances. However, wel had Bill Greco with Land Solutions, representing two Stokesdale citizens, submit a request and paid our fees. He stated that proper procedures according to the NCGS, is to have the Planning Board consider the amendments first, Councilman Foy made a Motion that the Planning Board hold al Public Hearing on this text amendment request and advise the Town Council and then the Council hold aj public hearing at  submitted by Land Solutions representing two Stokesdale citizens.  forward ai recommendation and then it would be heard by the Council.  their next: meeting. Motion was seconded by Councilman Rigsbee. Councilman Foy then read the following text amendment requested: Proposed Amendment No. 2 to Section 4-2.1 (B).2)  Current Ordinance Text:  The RS-30, Residential Single-Family District is primarily intended to accommodate moderate density single-family detached dwelling lots with access to public water services. The overall  33    gross density in RS-30 areas will typically be 1.3 units per acre or less. Any development in this district will be required to connect to the Stokesdale water service system. Proposed Change: to remove the last sentence and replace with "Any proposed mgjor subdivisions, as defined in, Section 2-1, that require a: zoning map amendment to utilize the. RS-30 Residential Single-Family District. shall be required to connect to the Town of Stokesdale public  water system."  Proposed Text Amendment No3  Current Text: 15-13.6(A)1)b)! Major Subdivisions: Connection ofe each lot to aj public water system shall be required ift the proposed major subdivision meets the criteria in the schedule below (Table 5-13.6-1). Distance shall be measured from the property boundary nearest the Proposed change: to add the following verbiage to above: Anyp proposed major subdivisions, as defined in Section 2-1, that require a zoning map amendment to utilize the RS-30 Residential Single-Family District shall be required to connect to the Town of Stokesdale public water system, regardless ofthe criteria in the schedule below (Table 5-13.6-1). Town Attorney confirmed this process as stated in the motion. He also advised that the Council has the authority to change the language as the Council desires. The Vote in Favor: Councilman Foy, Councilman Rigsbee, Councilman Landreth and Mayor Pro Tem Hooks. The Vote in Opposition: Mayor Flynt.  water system line.  3. Statling/Discusion on Qualifications ofI Initial Employment  143-318.11. Closed sessions. A-6 To consider the qualifications, competence, performance, character, fitness, conditions ofa appointment, or conditions ofi initial employment of an individual public officer or employee or prospective public officer or employee; or tol hear or investigate a complaint, charge, or grievance by or against an individual public officer or employee. General personnel policy issues may not be considered in a closed session. Aj public body may not consider the qualifications, competence, performance, character, fitness, appointment, or removal of a member oft the public body or another body and may not consider or fill a vacancy among its own membership except in an open meeting. Final action making an appointment or discharge or removal by a public body having final authority for the appointment or discharge or  removal shall be taken in an open meeting.  Mayor Flynt made a Motion to enter into Closed Session as stated above at 8:14 PM. Councilman Foy seconded the: motion and the vote was all for and motion carried.  Mayor Flynt made a Motion to reconvene in Open Session at Jimmy Landreth. The Vote was all for and motion carried.  Motion was seconded by  34    Councilman Foy announced that Dale Martin, retired Town Clerk for the' Town ofKernersville has expressed interest in working part-time for the Town of Stokesdale. He noted her years of Councilman Foy made Motion the hire Dale Martin as Interim Town Clerk at the rate of $25/hour and will work approximately 16-20 hours per week. Motion seconded by Jim Rigsbee. Town Attorney announced that the Deputy Clerk has submitted her resignation effective April Mayor Flynt made al Motion to accept her resignation. Councilman Thearon seconded the IX. Citizen's Comments from the Floor. (3-minute limit per Speaker)  experience as Clerk and believes that she will be a good: fit for the Town.  The Vote was all for and motion carried. 22, 2021 to accept another job.  motion. The Vote was all for and motion carried.  None presented. X. Announcements:  1. Planning Board Meeting Thursday, April 22nd at 7pm at' Town Hall 2. Budget Meeting April 20, 2021 at' 7PM at' Town Hall  Mayor Flynt asked that consideration of a resolution adopting the Hazardous Mitigation Plan be  added to the April 20th agenda. XI. MEETING ADJOURMENT all her efforts and that they will miss her.  Each Council member and the Mayor expressed their sincere appreciation to Mrs. Hunsucker for  Councilman Rigsbee made al Motion to adjourn the meeting at the motion and the vote was all for and motion carried.  Councilman Foy seconded  Approved: June 10, 2021  ATTEST:  p  Alatat Priscilla Hunsucker, Deputy Clerk  35