TOWN OF STOKESDALE REGULAR TOWN COUNCIL MEETING via ZOOM 8325 ANGELI PARDUE ROAD STOKESDALE, NC 27357 February 11, 2021A AT7:00PM  ATTENDANCE: Mayor Flynt, Thearon Hooks, Derek Foy, Jimmy Landreth, Jim Rigsbee, Clerk: Alisal Houk, Deputy Clerk: Priscilla Hunsucker, Finance Officer: Kim Thacker, Town Attorney: Tom Medlin, Planner:  Oliver Bass I. II.  Call to Order: Mayor Flynt called the meeting to order at 7:04PM  Review and Adopt the Agenda: Mayor Flynt motioned to move Wright Archer, NCDOT up to speak before the Board and Administrative Report. And to move #3. Under New Business Finance Officer's request for Budget Amendments upt to talk about them during the Financial Report. If there are no other changes, approve the agenda. Thearon Hooks seconded the  motion. VOTE: John Flynt Thearon Hooks Jim Rigsbee  AYE AYE AYE  Derek Foy Jimmy Landreth  AYE AYE  III. Review and Approve Minutes: August 13, Sept. 8, Sept. 10, Oct 8, Oct. 26, Nov. 12, Nov. 19, 2020. Mayor Flynt asked ifit was okay with Council to vote on adoption ofa all listed minutes in one vote. No one objected. Derek Foy motioned to approve August 13, Sept. 8, Sept. 10, Oct8, Oct. 26, Nov. 12, Nov. 19, 2020 minutes as written. Mayor Flynt seconded the motion.  VOTE: John Flynt Thearon Hooks Jim Rigsbee  AYE AYE AYE  Derek Foy Jimmy Landreth  AYE AYE  Mayor Flynt introduced and recognized Wright Archer, District 71 Engineer for NCDOT. Mr. Archer addressed the questions and concerns regarding the widening of Hwy 65/Hwy 68. Mr. Archer said that after a review oft the studies it was determined that at this time there wasi not enough traffic on this part of Hwy 65 and Hwy 681 to warrant a 4-lane highway. Mayor Flynt started the conversation by saying he thinks what happened was several citizens including himself were sent letter (basically ads for legal services) from a Stan Abrams, Attorney from an eminent domain Lawyer Firm. Based oni information that came out in December about the Hwy 65/68 project trying to solicit representation. We have had several calls from people along these highways that received letters including himself. Mr. Archer explained, NCDOT's R-5823 recently began the design phase after being suspended for almost two years because of budget constraints. The project proposes road improvements: along approximately 2-miles of highway beginning at N.C. 651 intersection in Stokesdale to where it ties in with N.C. 68, and then running  7    north until the two highways split off. Once the final design is approved, DOT willl begin acquiring rights of way fort the project, with construction tentatively scheduled to begin int the spring of 2023. Some have mistaken R-5823 for R-2577, which was to be the Hwy 158 Bypass which is at least another: 15 years out. There are things that will need to be upgraded on NC68 and NC 65 before the Hwy 158 bypass. Also, the original Hwy 158 Bypass had called for four-lane roads, but after traffic studies it has been found that four-lane highway will not ber necessary there is not enough traffic to warrant it. Mr. Archer assured everyone thati they will keep us informed ast things move along and when necessary will have meetings the Town and the    Citizens before any measures are taken. IV. Board & Administrative Report: Planning Board: Tim. Jones was not present to give a report. Events Committee had nothing to report.  Administrative Report from Town Clerk: Alisa gave admin report will attached to minutes.  Property Committee:. Jim Rigsbee/limmy Landreth: Jimmyl Landreth = reported that he has someone coming ini first of the weeki to look at the broken toilet in one of the men's park bathrooms. He is looking to order at toilet paper holder to replace one broken in another men's room: at the park. He has looked at the Park Information sign and the way it is constructed he is going to have to take it down to measure and order the cork board and plexiglass replacements. We also need to replace one of the locks on the  first men's restroom int the park. Itish hanging up and someone could get locked in. Financials: Kim Thacker - gave the financlalslwill attach to minutes. Proposed Budget Amendments from the Finance Officer: Kim started with the General Fund Budget Amendments: Copies of these requested amendments will be attached to minutes. Kim said she: spoke with our Town Auditor Rex Rouse this past week, and because she needed clarification on how to treat the Cares Act money which totals $5 53,670. She said Rex Rouse was very helpful in how to allocate this money. She said she will not go line by line, but you will: see ini the Miscellaneous Revenue, we have got to do that for the Cares Act money. Repairs and Maintenance, the new HVAC unit has pushed us to the limit int that category. Ify youl look at this list, you will see that we are closed to hitting our budget limit onai few oft these. Kim went through several oft the items and explained why she was asking fori the changes written. Mayor Flynt asked why we did not use the 60/40 split with the Cares Act money like we did other items in the Budget. Derek answered thati the COVID-19 Cars Aid money' was to cover four large expenditures or those expenditures only one fell under the shared expenses. Mayor Flynt said he understands that buti it youl look back at the $15,000 overhead reimbursement that you are going to put ini the General Fund, this year we are going to put $ 144,791 from the Water Enterprise Fund into the General Fund. We did that based on the split. We did that on office equipment purchase and repair, housekeeping printing office supplies, and software quite a few things expensed out. The Mayor said itj just looks like tol him we would use that same formula for getting revenue in. Derek said but the revenue is being ties directly to expenditures made during the COVID-19. Those expenditures had to be proved to Guilford County. Derek: said ift this were. just money coming into ust that was tied to direct expenses he would agree with the Mayor. This money was given to us as reimbursement for expenses incurred due to Covid-19. Derek Foy motioned to approve the General Fund Budget Amendments as presented to Council by the Finance Officer Kim Thacker. Jim Rigsbee  V.  seconded the motion.  VOTE:  John Flynt Thearon Hooks  No No  Derek Foy Jimmy Landreth  AYE AYE  8    Jim Rigsbee  AYE  Kim Thacker continued to the Water Enterprise Budget Amendment Request: Kim began with increasing the Backflow revenue to $ 5600 which matches last years. Investment income she would like toi increase by $1000 as we are already almost at $4000. Tap and Connection Fees we are already at $27,000 sO she is asking to increase another $10,000. Late Fees shei is asking fora a reduction of$ $ 9450 based on thet fact we have onlyt taken in $ 800 so far YTD. And with the COVID-191 restrictions on collections she does not fors see us being able to collect as much as years past. Capacity Fees based on YTD actuals she would like to increase another $2250. Miscellaneous revenue is the Water Enterprise Fund portion oft the COVID-19 Care Acts revenue. Water purchases based on' YTD: she would like to increase another $ 25,000. Engineering & Infrastructure Council did approve: $8 85,000 for Hazen and Sawyer and we are about $ 31,000 YTD: and expecting around $54,000 to finish. Shei is leaving a $5,000 cushion. She feels like we need to drop office expenses by $2500. Postage she is asking fora a drop to $ 1500. Kim said she does know that we might need to look at this and figure out some things oni it, but Reduce it to $1500. Mayor Flynt said hel has a question on that because we are sending out al little over 600 water bills a month at .35 cents per bill that comes to $213 per month times 12 months $2566a year. Kim answered okay but she thinks the Pitney Bowes machine is being used for other mailings in addition to water bills. We pay a rental feei for the machine; we have had two refills this pas month. She isa assuming that the machine is being used for both water and general fund mailing. She said if we are going to be precise about differentiating between water and general then shei is going to have to have a report each month which means Alisa or Priscilla are going to have to notate every time they use the machine. Alisa spoke in and said we can do that. The Salaries has slightly reduced this year. The only thing in the salaries is Gary's salary. We need to increase Chlorinator Maintenance by $2000. Water line/Meter Installation/Gen Repair we ca reduce by $13,000. We need toi increase Cap. Reserve by $32,3501 to match' YTD. The other items are: shared expenses with General Fund that need to be amended. Mayor Flynt said under Tap and Connection Fee Revenue if we have already received $ 27,000' YTD for seven months, wei are, getting ready to go into the busy season. He thinks we: should take this up to $ 40,000. Derek said if we make that change what we would do is decrease the amount budgeted and we need to balance it. Mayor Flynt said we can transfer it to Capital Reserve Fund if nothing else. Youl know we are going to get more than $3000 dollars in Tapi fees before the end of. June. Derek. said increasing to $40,000 makes sense does he want to offset by increasing Contract Operations Derek Foy motioned to approve the Water Enterprise Fund Budget Amendments as the Finance Officer has presented with increasing the Tap & Connection Fee Revenue by $ 10,000 to total $40,000. And offsetting that change byi increasing Contract Operation Expenses by $ 10,000 for at total of$  she feels we need to reduce it.  by $ 10,000.  90,000. Thearon Hooks seconded the motion.  VOTE:  John Flynt Thearon Hooks Jim Rigsbee  NAY AYE AYE  Derek Foy Jimmy Landreth  AYE AYE  FIDELITY BANK LETTER: After Kim did some research on the Capital Reserve Fund and how it relates to the CIP plan, she has a better understanding of what we had been discussing regarding the restrictions on how the Capacity Use Fee money should be deposited and spent. She said she is thankful shet found this article from the UNC School of Government. She recommends all of council become amiliarized with at least the basics. Itist the most useful document she said she has found regarding the Capacity Feesa and Capital Reserve Fund. Itisi interesting to see the process behind "spending money accumulated in a CRF." (Iwill attach a copy of the excerpts she quoted in her email.) And a copy of the  9    letter she proposes to send to Fidelity to open a separate Money Market Checking Account identified as Capital Reserve Fund to deposit theset funds. Derek Foye gave al briefe explanation of the Capital Reserve Fund and why from an accounting point of view it only makes sense to put these Capacity Use Feesi ina separate account. He proposes to open the account mirroring the funds we currently have int the FY 2020 Audit, Capital Reserve, $32,250. Derek composed the attached lettert to Fidelity to explain why we want to open this account, and listed in the letter that Finance Officer Kim Thacker, and Councilmen Derek Foy and. Jimmy Landreth willl have signature authority. Mayor Flynt motioned to authorize Kim Thacker and Derek Foy to present this letter, a copy of these February minutes when completed, approved, and signed, to Fidelity Bank to open this account. Derek Foy seconded the motion.  VOTE:  John Flynt Thearon Hooks Jim Rigsbee  AYE AYE AYE  Derek Foy Jimmy Landreth  AYE AYE  VI. Citizen's Comments from the Floor (3-minute Limit per Speaker) Mark Nadel read a statement he prepared regarding his opinion oft the discussion in Closed Session on March 12, 2020 regarding Beaver Outdoor Solutions. These minutes were. just recently review by the Town Attorney, redacted, reviewed by Council, and voted to be released. Het told the Clerk he would provide a copy of his statement fori the minutes file. Iwill attach his statements when he  providesac copy, VII. PUBLICHEARINGS:  Public Hearing: Rezoning Case #: 20-12-STPL-08358: 9157 US Hwy 158 (Gonzales Property); AG to RS-40. Located on south side of US Highway 158, approximately 5501 feet east of Anthony Road, 9157 US Highway 158, Guilford County Tax Parcel 167180. An application to rezone said property from AG-Agricultural to RS-40Single-family Residential, approximately 3.78 acres. Applicant: Jackson and Gina Gonzalez. Mayor Flynt opened the Public Hearing for this case and turned it over tol Planner Oliver Bass to present. Oliver Bass presented the case RS-40 residential single-family district. The RS-40, residential single-family district is primarily intended to accommodate single-family detached dwellings on large lots in areas without access to public water and wastewater services. The district is established to promote single-family detached residences where environmental features, public service capaçities or soil characteristics necessitate very low-density single-family development. The overall gross density in RS-40 areas will typically be 1.0 unit per acre or less. The property is in a primarily low-density residential area with single-family homes on 1to 3 acre lots. Existing Land Use(s) on the Property: Single-family dwelling on 3.78 acres. Staff Recommendation: Staff recommends approval. Rezoning is reasonable and int the public interest because the uses permitted ini the RS-40, district is consistent with development in the vicinity and with the recommendation of the land use plan. If approved, an amendment to the Stokesdale Land Use Plan will not be required. Mayor Flynt opened the floor to anyone who wished tos speak in favor of the approving this case for Rezoning to RS-40. Mrs. Gonzales (owner of the property) stated that the purpose of this rezoning was to subdivide the acreage into 4 lots fori their children. No one spoke in favor. Mayor Flynt asked ifanyone  10    wanted to speak in opposition oft the Case. No one spoke. Mayor Flynt stating hearing no one in opposition to the Case., the matter rest with Council. The Mayor then explained to all present that due to the Covid-19 restrictions regarding the number of people that can attend a meeting in person, and the restrictions of a Zoom meeting that Council must allow 24 hours for anyone who wishes to speak regarding the case. So, the vote will have to be set for al later date. Council discussed and Mayor Flynt motioned to set the voted for Monday, February 15, 2021 at 6:00PM to reconvene this  Case to take their vote. Thearon Hooks 2nd motion.  VOTE:  John Flynt Thearon Hooks Jim Rigsbee  AYE AYE AYE  Derek Foy Jimmy Landreth  AYE AYE  Mayor Flynt motioned to recess as a Town Council and Reconvened as the Board of  Adjustment. Derek Foy 2nd the motion.  VOTE:  John Flynt Thearon Hooks Jim Rigsbee  AYE AYE AYE  Derek Foy Jimmy Landreth  AYE AYE  Evidentiary Hearing Item: BOA CASE #21-01-STPL-00656: 7105 US HIGHWAY 158: Envirogreen Solutions Group, LLCis a requesting a variance from the Stokesdale Development Ordinance Section 6-2-1- (Off-Street Parking Requirements Table of Uses) Retail Trade #9' "Retail sales not otherwise classified" which requires "1/200 square feet gross floor area". Applicant proposes to construct on the Property a building with a gross floor area of eight thousand nine hundred sixty-five (8965) square feet. Pursuant to the Section cited above, the proposed building would be required to have forty-five (45): spaces. Applicant requests a variance to allow only thirty-five (35) spaces on the Property, to accommodate wetlands, and for the reasons cited in the Application. The property is located at 7105 US Highway 158, Stokesdale, NC, Guilford County Tax Parcel 150931. Applicant/Owner: Envirogreen Solutions Group, LLC. Zoning: CZ-HB. Mayor Flynt explained to those present that normally in a Quasi-Judicial Hearing Case, persons who wish to speak would be given an Oath to swear tot tell the truth and nothing but the truth, ini these circumstances of video meetings, that is replaced by an affirmation. So, anyone wishing to speak will affirm before they speak that they will tell the truth and nothing but the truth. Town Clerk Alisa Houk: spoke to confirm that she does have of the Consent to Allow this Meeting to be held via Zoom forms back from all adjacent property owners signed giving permission. Town Attorney Tom Medlin spoke in and asked if he could address the Quasi-Judicial Hearing requirements when you are having a remote hearing and then he will come back to what Alisa just said. Tom began by saying # 1. There are 31 things that must be present to have a Quasi-Judicial Hearing before a Board of Adjustment. 1. The Hearing must occur during a State of Emergency. The most recent Executive Order #189 issued on January 22, 2021 is that emergency order by Governor Cooper. 2. Is all individuals with standing must have consented to a remote hearing. Those persons would be the applicant, the owner,  11    and then any person that could suffer special damages. So, Tom asked Alisa for ther record tol let everyone know who she has signed consent forms from, please? Alisa Houk: stated she has signed consent forms from Paul and Rachel Potter, John Tesh, Evergreen Solutions Group LLC, Attorney Laura B. Krantz, Mark Creech of Culp Inc, Harrell's Water Proofing, Gregory & Pamela Harrell, Joe Strickland or Teramore Development, LLC. Tom then asked Alisa, sO you have the applicant, the owner, and then you have at few others who are the surrounding neighbors, is that correct? Alisa confirmed yes, that is correct. Tom then said he did not know if Council wished to discuss standing any further. Ify you think any other people within that area might suffer special damages, then their consent would be necessary. It is Tom'sopinion that this is a request to reduce parking lot spaces, if you have got any adjoining land, he personally from a legal point of view do not see any special damages that anybody might be: suffering to their property because of that. So, He feels like you have got everybody covered for consent. So, Tom then asked does any Council Member want to discuss this further? No one: spoke up so he moved on to the 3rd items required is that all due process rights must be protected. That is being done by each person wanting to speak be sworn, ini this case to state that they will affirm that they will tell thet truth the whole truth and nothing but the truth. The: applicant and the owner will have the opportunity to cross-examine or question anyone who might wish to speak. And everybody has had an opportunity to submit evidence, if anybody has anything else, they wish to submit they can identify that, and we can address it at that time. One other thing that Tom is asking oft the Council Members is in their packets you have a form that says order granting or denying a' Variance. So, if you will find that form and have it in front of you during this hearing there are four conclusions of law you are going to be discussing, that the Mayor is going to lead you in discussions about and you will be saying either it does or it will not and in particular you are going to discuss any findings of fact that you have found to exist that supports each of these conclusions. So, you are going to want to take some notes as youl listen to the presentation and as youy view the package to support your findings for each conclusion. Tom asked if there were any questions. Derek said he had a Statutory question regardinga Variance. Is that Super Majority Vote? At this point Tom did not think this required a Super Majority' Vote. Mayor Flynt went on to call the Hearing for this Case to order. Oliver Bass introduced himself and affirmed to tell the truth and nothing but the truth and present the Evidentiary Hearing Item: BOA CASE #21-01-STPL-00656: 7105 US HIGHWAY 158: Envirogreen Solutions Group, LLCisar requesting a variance from the Stokesdale Development Ordinance Section 6-2-1- (Off-Street Parking Requirements Table of Uses) Retail Trade #9 "Retail sales not otherwise classified" which requires "1/200 square feet gross floor area." Oliver Bass presented the Case, this is a Variance Request to reduce the number of parking spaces from a proposed 45 space to 35 spaces. The applicant cited Section 6-2-1 (Off-Street Parking Requirements Table of Uses) for Retail Trade #9' "Retail sales not otherwise classified" which requires "1/200 square feet gross floor area. The use condition will only allow of department or variety store of general merchandise. The normal minimum number of parking spaces for department stores for similar uses is established under Section 6-2-1, Retail Item# 3, and is set at 1space per 200 sq ft of floor area. For property specific the Applicant is' Teramore Development, the Owner is Envirogreen Solutions Group. Property is located at 7105 US Hwy 158, Stokesdale, NC. Zoning is CZ-HB. Existing use is undeveloped. Ift this Variance is approved, it will be reflected on the Site Plan when submitted for review. Toi the Northis US Hwy 158 Right- of-Way and some residential unimproved area, to the South/East/Westi isl Industrial Property.  12    The South side of US HWY 158 is all Industrial. Notices were mailed to all persons of standing on January 19, 2021. The property was posted on January 19, 2021, and Notice was posted in the Greensboro News and Record on. January 29, 2021. Mayor Flynt asked for anyone that wishes to speak in favor of the Variance, to please give their name, address, and affirm that they will tell the truth and nothing but the truth? Mike Fox, Attorney fori the Applicant, Daniel Almazan ofTeramore Development, Justin Church, Civil Engineer for the project, all affirmed to tell the truth and nothing but the truth and spoke in favor of this Variance. They spoke oft the reason for reducing the spaces was due to wetlands next to the property, the buffering they had planned to protect wetlands and the neighbors, the fact that reducing spaces from 451 to 35 would not hinder publicsafety, or cause and special damages. Mayor Flynt asked if anyone wish to speak in opposition to please give their name, address, and affirm that they will tell the truth and nothing but the truth? No one spoke in opposition. Mayor Flynt then said the matter will rest with Council. Oliver Bass asked toi interrupt? He has been researching whether this Hearing would require a Super Majority, he found in the Ordinances under 9-4.3 that this Variance will require a Super Majority vote. Tom Medlin looked where Oliver referençed and confirmed that this is correct. Mayor Flynt went on to read the Order Granting a Variance description and Tom Medline gave al little instruction on calling on each council member to answer by saying will or will not or does or does not to each of the 4 Board Conclusions that will GUILFORD COUNTY/TOWN OF STOKESDALE BOARD OF ADJUSTMENT  be presented by the Mayor to them from this order. ORDER GRANTING A VARIANCE  The Stokesdale Board of Adjustment, having held a hearing on February 11, 2021 to consider Case Number 21-01-STPL-00656, submitted by Teramore Development, a request for a variance to use the property located at 7105 US Highway 158, being Tax Parcel(s) # 150931, in a manner not permissible under the literal terms of the ordinance, and having heard all the evidence and arguments presented at the hearing, makes the following 1. Itis the Board's CONCLUSION that, unnecessary hardship will result from the strict application of the ordinance. Its shall not be necessary to demonstrate that, in the absence of the variance, no reasonable use can be made of the property. A.)The location of wetlands, shape and topography on the property reduces the  FINDINGS OF FACTS, and draws the following CONCLUSIONS:  This conclusion is based on the following FINDINGS of FACT: B.)The need to avoid unnecessary infringement on the wetlands.  available area for parking spaces.  VOTE:  John Flynt Thearon Hooks Jim Rigsbee  Agreed Agreed Agreed  Derek Foy Jimmy Landreth  Agreed Agreed  2. Itis the Board's CONCLUSION that the hardship does result from conditions that are peculiar to the property, such as location, size, or topography. Hardships  13    resulting from personal circumstances, as well as hardships resulting from conditions that are common to the neighborhood or the public, may not be the basis for granting a variance. This conclusion is based on thei following FINDINGS A.)The shape, and wetlands consideration and topography of the property do  OF FACT:  create a hardship unique to this property.  VOTE:  John Flynt Thearon Hooks Jim Rigsbee  Agreed Agreed Agreed  Derek Foy Jimmy Landreth  Agreed Agreed  3. Itis the Board's CONCLUSION that the hardship doesnot result from actions taken by the applicant or the property owner. The act of purchasing property with knowledge that circumstances exist that may. justify the granting of a variance shall not be regarded as a self-created hardship. This conclusion is based on the A.The hardships arising from the wetland area, topography, and shape of the property which are features unique to the property itself and are not a result of  following FINDINGS OF FACT:  any action taken by the applicant or property owner.  VOTE: John Flynt Thearon Hooks Jim Rigsbee  Agreed Agreed Agreed  Derek Foy Jimmy Landreth  Agreed Agreed  4. Itis the Board's CONCLUSION that the requested variance is consistent with the spirit, purpose, and intent of the ordinance, such that public safety is secured, and substantial justice is achieved. This conclusion is based on the B.). The reduction of the number of parking spaces would not injure the public C.)! Reduction of the number of parking spaces is the least restrictive manner to  following FINDINGS OF FACT:  A.)! Preservation of wetlands is in the best interest of the public.  or any adjoining property owners.  allow this development under the current zoning use.  VOTE: John Flynt Thearon Hooks Jim Rigsbee  Agreed Agreed Agreed  Derek Foy Jimmy Landreth  Agreed Agreed  The Mayor concluded the order to grant by saying, Therefore, based on all the foregoing, it is ordered that the application fora VARIANCE be GRANTED subject to the following: 1. Compliance with all local, state. and federal laws.  14    Mayor Flynt motioned to adjourn the Board of Adjustment and reconvene as Town Council.  Thearon Hooks 2nd the motion.  VOTE:  John Flynt Thearon Hooks Jim Rigsbee  AYE AYE AYE  Derek Foy Jimmy Landreth  AYE AYE  VIII. New Business: 1.  Discuss and vote on advertising for new Landscaping & Ground Maintenance Bids. Alisa presented thisi item by explaining to the council how she requested pricing from Kernersville News, Northwest Observer, and the Greensboro News and Record. The prices were as Northwest Observer can run the adi ins six lines for $24.00 peri issue X2 issues. Kernersville News. can run the ad for two weeks, there are 3i issues per week. Greensboro News and Record can run the ad for 1 day $60.42, 2 days at $90.84 or 3 After some discussion, Derek made a motion to contact the Northwest Observer and Kernersville News to run a classified adi to solicit ai town vendor fora a lawn and maintenance agreement, the ad should runi in the Northwest Observer in the February 18th and March 4th publications. Kernersville News should runt for two weeks from February 16th until March 2nd. Total estimated cost $ 3001 to $400. Derek added as fara as a due date he would propose March gth, Jimmy Landreth 2nd the motion, Jim Rigsbee asked Derek to amend the due date to close of business on March gth, Derek agreed. Derek said it was, going to be tough to get sealed bids if we are publishing in the NWO on March 4th. Derek said he is comfortable the bids coming into the Town Clerk email. Alisa agreed with Derek that the mail has been running way behind, you cannot count on it to get here in a timely manner. Jim Rigsbee said well cannot they just bringi it by! here. Derek said okay Alisa when they reach out to youl by email you can give them instructions to ensure that you get a sealed bid. Alisa affirmed. Derek added with a due date of March 8, 2021 by the close of business, 5:00PM.  follows:  days for $ 121.26  VOTE:  John Flynt Thearon Hooks Jim Rigsbee  AYE AYE AYE  Derek Foy Jimmy Landreth  AYE AYE  2.  Audio/Visual Upgrade Update & Discussion and vote on choice between Spectrum analog phone line estimate cost of $12 to $15 per month added to current bill. OR (Referred by Brian Cox of Audio/Visual) Carolina Digital VolP line estimate $32.50 per month to connect phone to new audio/visual equipment. Derek reminded everyone that they voted in November to approve Audio & Light Inc. to install new: and upgraded Audio/Visual equipment ini the Chambers. Most of the work was done by the end of December, what has held us up in. Januaryi is there was at technical piece Mr. Cox needed to work with Spectrum to give us a dedicated phone line for the new A/V  15    system. So, we are where we are now because we need a dedicated phone line for the Chambers for citizens to be able to call in ifthey wish to speak during a video meeting. Derek had a conversation with Mr. Cox about implementing the capabilities ofinterfacing with Zoom and Micro Soft Teams. The estimated cost for this $1495. To$ 1600. Mr. Cox recommended Carolina Digital VolP line and has sent an estimated cost of $32.50 per month to connect a VolP line. Derek Foy motioned to approve the Interface system at a cost not to exceed $1600. Jim Rigsbee 2nd the  motion. VOTE: John Flynt Thearon Hooks Jim Rigsbee  3.  AYE AYE AYE  Derek Foy Jimmy! Landreth  AYE AYE  Derek has second motion to approve the $ 35.00 per month for a digital phone line installed by Carolina Digital Phone Inc. Unfortunately, Spectrum just did not work out.  Mayor Flynt seconded the motion.  VOTE:  John Flynt Thearon Hooks Jim Rigsbee  AYE AYE AYE  Derek Foy Jimmy Landreth  AYE AYE  3. 4.  Proposed Budget. Amendments from the Finance Officer- - moved up under Financials.  Discuss and vote on Budget Workshop dates:  Thursday, March 4, 2021 Thursday, April 20, 2021 Thursday, May 6, 2021 seconded the motion. John Flynt Thearon Hooks Jim Rigsbee  Mayor Flynt motioned to accept these dates for the Budget Work Shops, Thearon Hooks  VOTE:  AYE AYE AYE  Derek Foy Jimmy Landreth  AYE AYE  5. 6.  Discussion on Purchasing New Laptop for Town Hall: Laptop is tabled until Derek can shop Hazen and Sawyer Water Project Update: Mayor Flynt gave a summary of the zoom meeting he and! I had with Hazen & Sawyer and Courtney Driver from Winston Salem. Iwill have minutes IX. Citizen's Comments from the Floor, (3-minute limit per Speaker) No comments were made  prices.  typed oft that meeting int the coming weeks. Iti is also available on audio.  from the floor. Announcements:  X.  16    1. Planning Board will have al Public Hearing Virtual meeting February 25, 2020 at7PM. Mayor Flynt motioned closed the open public portion oft this meeting at 9:43 pm to goi into Closed  Session. Thearon Hooks seconded the motion.  VOTE:  John Flynt Thearon Hooks Jim Rigsbee  AYE AYE AYE  Derek Foy Jimmy Landreth  AYE AYE  Mayor Flynt asked all Citizens to please leave the Zoom Meeting and explained if there were any motions voted on in the Closed Session, they would be announced in the next' Town Council meeting.  Closed Session went until 10:15 PM.  Mayor Flynt Motioned to adjourn at 10:15pm. Jimmy Landreth seconded the motion.  VOTE:  John Flynt Thearon Hooks Jim Rigsbee  AYE AYE AYE  Derek Foy Jimmy Landreth  AYE AYE  Approved: March11, 2021  ATTEST: Aal.Amt Dale F. Martin (Interim Clerk at time ofs signing)    17