MINUTES TOWN OF STOKESDALE REGULAR TOWN COUNCIL: MEETING 8325 ANGBLPARDUE ROAD STOKESDALE, NC 27357 DECEMBER 08, 2022. AT 7:00 PM  Member's present were: Mayor Mike Crawford; Mayor Pro-Tem Derek Foy; Council Members: Jimmy Landreth, Tim Jones, and Jim Rigsbee; Town Attorney Charles Winfree; Finance and  Budget Officer Kim Thacker, Deputy Town Clerk Robbie Wagoner. Call to Order, Pledge of Allegiance, and Invocation  1.  The meeting was called to order at 7:00pm by Mayor Mike Crawford. Mayor Crawford led the Pledge of Allegiance and delivered the invocation.  2.  Review and Adopt the Agenda  Mayor Pro Tem Foy announced that NCDOT has notified us that the paperwork adding Adano Road has not been prepared yet and the item needs to be continued to the January 12, 2023 meeting. Mayor Crawford made a Motion to adopt the agenda as amended. Councilman Jimmy Landreth  seconded the motion. Mayor Crawford Councilman Landreth Aye Councilman Rigsbee Motion carried, 5-0.  Aye Aye  Mayor Pro Tem Foy Councilman Jones  Aye Aye  Mayor Crawford introduced the new Town Attorney Charles Winfree. Councilman Jones further introduced Mr. Winfree noting his firm in Greensboro and local ties to this community.  3.  Review and Adopt the Minutes: October 13, 2022 Closed Session, February 10, 2022  Regular Council Meeting.  Mayor Crawford made a Motion to approve the October 13, 2022 Closed Session minutes. Deputy Clerk Robbie Wagoner announced that he has the Closed Session minutes in hand and Mayor Crawford withdrew his motion and Councilman Landreth withdrew his seconded. Mayor Crawford made a Motion to continue the approval oft the October 13, 2022 Closed Session  Councilman Landreth seconded the motion.  presented those to Council.  minutes to the January meeting. Mayor Pro Tem Foy seconded the motion.  328    Mayor Crawford Councilman Landreth Aye Councilman Rigsbee Motion carried, 5-0.  Aye Aye  Mayor Pro' Tem Foy Councilman Jones  Aye Aye  Mayor Pro Tem Foy made a Motion to approve the February 10, 2022 minutes as submitted. Mayor  Crawford seconded the motion.  Councilman Jones asked that the year be included in the header of the minutes.  Mayor Crawford Councilman Landreth Aye Councilman Rigsbee Motion carried, 5-0.  Aye Aye  Mayor Pro' Tem Foy Councilman Jones  Aye Aye  4.  Public Safety Reports: Fire Department  The Public Safety Report was delivered by Randy Southard, Deputy Fire Chief ofthe Stokesdale  Fire Department. 5.  Administrative Reports:  a) Administrative Report from Deputy Town Clerk: Robbie Lee Wagoner I The Administrative Report was delivered by Robbie Lee Wagoner II, Deputy Town Clerk.  b) Planning Board:  No Planning Board Report was delivered. c) Events Committee:  Mayor Pro Tem Foy. Derek Foy updated Council on the 2022 Christmas Parade.  d) Property Committee:  Councilman Landreth stated that discussion on the search for a cleaning service at the Town Hall  and at the Town Park will be discussed during Agenda Item Number 17.  e) Town Park Improvement Committee:  Mr. Tee Stephenson discussed the improvements for the' Town Park which included an addition to the playground and a change in location. He also noted that later in the meeting more information  would be presented ini regard to the amphitheater.  6.  Financials: Finance/Budget Officer: Kim Thacker  329    The Financial Report was delivered by Kimberly Thacker, Finance/Budget Officer.  7.  Town Financial Audit Presentation 2021-2022 by Rouse, Rouse, Rouse & Gardner Mrs. Thacker introduced Mr. Rex Rouse of Rouse, Rouse, Rouse & Gardner to present this year's audit. Mr. Rouse then presented the Town of Stokesdale's 2021-2022 Financial Audit. Mr. Rouse highlighted the healthy financial position ofthe' Town and that all statements are in accordance with general accepted accounting principles. He noted the Town'si reserves arel healthy and much more than what is required by the. Local Government Commission and above the State's average for municipalities. He noted that Town's receipt of American Rescue Plan funds. Mr. Rouse noted the Management letter which pointed out two items of concern. One is due to the size oft the Town's personnel and deals with the separation of duties. The second is to encourage continued training for the Finance Officer with the goal ofhaving a certified finance officer. Several Council members thanked Mr. Rouse, staff, past Councils, and the present Council for  being fiscally responsible.  8.  Reece Walker, Metropolitan Planning Organization (MPO) Presentation  Mayor Crawford introduced Mr. Reece Walker, the Town's Metropolitan Planning Organization Mr. Reece Walker, Summerfield Town Council member, presented a power point presentation of the work done by the Metropolitan Planning Organization (MPO) for the area which includes  representative.  Stokesdale, Oak Ridge, Summerfield, Pleasant Garden, and Sedalia.  9.  Citizen's Comments from thel Floor (3-Minute Limit per Speaker).  Adam Delveaux, 8200 Angels Glen Court, Stokesdale, NC 27357, presented the following issues before the Town Council and encouraged better representation on transportation issues:  There is insufficient lighting on Angel-Pardue Road. There are: no sidewalks on Angel-Pardue Road.  The width of Angel-Pardue Road is not adequate for further development.  PUBLIC HEARINGS:  10. Consideration and Adoption of an Ordinance closing a portion of Angel-Pardue Road. Mayor Pro Tem Foy opened the public hearing and asked for anyone with comments or questions  (Metes and bounds description and map attached)  for Council. Inl Favor:  No citizen comments were made.  330    Opposed:  No citizen comments were made.  Councilman Tim Jones made a Motion to close the public hearing; Mayor Crawford seconded the  motion. Mayor Crawford Councilman Landreth Aye Councilman Rigsbee Motion carried, 5-0.  Aye Aye  Mayor Pro' Tem Foy Councilman Jones  Aye Aye  Mr. Winfree clarified that a correction was made to the metes and bounds description yesterday and Mayor Crawford made a Motion to adopt the following ordinance with amendment to metes and bounds description. Councilman Jones seconded the motion and offered an amendment to identify the ordinance 0-2022-06 to close a portion of Angel Pardue Road. Mayor Crawford accepted the  confirmed that Council had the corrected ordinançe.  amendment. Return to: Charles H. Winfree Law Offices of Adams & Winfree 100 South Elem Street, Suite 430 Greensboro, NC 27401  ORDINANCE NO. 0-2022-06 AN ORDINANCE AND ORDER TOCLOSE APORTION OF ANGEL PARDUE ROAD  WHEREAS, on the 19th day of October, 2022, Angel Family Limited Partnership filed a petition, by the terms ofwhich they requested that aj portion of Angel Pardue Road be closed pursuant  to the provisions ofNorth Carolina General Statutes $160A-299; and  WHEREAS, the Town Council oft the Town of Stokesdale did on the 10th day ofNovember, 2022, ati its regular monthly meeting, adopt al Resolution of Intent to Close aj portion of Angel Pardue Road calling for a public hearing to be held on the gth day ofDecember, 2022; and  WHEREAS, the required legal notice was published in the News and Record on the 15th and 22nd and 29th days of November, 2022 and the 6th day of December, 2022, and copies were sent to  331    the property owners as required by law on the 15th day ofNovember, 2022, and a copy was posted on  the 15th day ofNovember, 2022, as required by law; and  WHEREAS, the public hearing was held at the regular monthly meeting oft the Town Council WHEREAS, the evidence offered at the publicl hearing did not establish that the closing would be detrimental to the public interest or would deprive an individual owning property in the vicinity thereofofreasomable means ofingress and regress to and from his/her property; and Stokesdale from the Petition and other evidence submitted at said hearing that:  on the gth day ofDecember, 2022; and  WHEREAS, it appears to the satisfaction of and it is determined by the Town Council of Angel Family Limited Partnership is the sole owner of the property on each side of the That Angel Pardue Road is under the control or supervision of the Department of Transportation and it has consented to the abandonment of the road from the State That the closing of a portion of Angel Pardue Road is not contrary to the public interest and that no individual owning property in the vicinity thereof will thereby be deprived of That the Town of Stokesdale does not maintain, and is not ini need of, an easement within the road to be closed for utilities, drainage, landscaping, conservation, or otherwise. That upon closing ofs said portion of Angel Pardue. Road, all right, title and interest therein shall be conclusively presumed to be vested in Angel Family Limited Partnership, the That it appears that the provisions of the North Carolina General Statutes have been  portions of Angel Pardue Road to be closed.  Maintenance System.  reasonable means ofi ingress and regress to or from his/her property.  owners ofthe parcels ofland adjacent thereto, as provided by law. That a portion of Angel Pardue Road should be closed as requested.  complied with fully in this matter.  NOW, THEREFORE, BE. IT ORDAINED by the Town Council of the Town of Stokesdale, that aj portion of Angel Pardue Road in the Town ofStokesdale be and the same is hereby closed, said  Angel Pardue Road being more particularly described as follows:  COMMENCING FROM. A FOUND IRON: PIN ON THEI EXISTING RIGHT-OF-WAY OF ANGELI PARDUE ROAD (DESCRIBED: BOOK: 5422, PAGE 775), SAID: POINT BEING THE POINT OFI BEGINNING'; THENCE, LEAVING SAID EXISTING RIGHT-OF-WAY OF ANGEL PARDUE: ROAD (DESCRIBED: IN BOOK 5422, PAGE 775)ON. Al BEARING OF S01°28'00" E, A DISTANCE OF 171.22 FEET; THENCE, ON A CURVETOTHE. LEFT, HAVING. Al RADIUS OF 325.00 FEET, A CHORD BEARING S04°56'26"1 E, AND AN ARCLENGTH OF40.23 FEET; THENCE, ON A CURVE7 TO' THEI RIGHT, HAVING A RADIUS OF215.00 FEET, A CHORD BEARING OF S41°41'21" W, AND. AN ARCI LENGTH OF 33.09 FEET; THENCE, BEARING: $73950'48"W, FORA DISTANCE OF 119.991 FEET, TO A: POINT ON SAIDI EXISTING RIGHT-OF-WAY OF ANGEL. PARDUEI ROAD (DESCRIBED: INI BOOK: 5422, PAGE 775); THENCE, ALONG SAID EXISTINGI RIGHT-OF-WAY, BEARING N32°47'59"W, A DISTANCE OF 13.88 FEET, TO A CORNER OF SAID EXISTING RIOHTPOPWAYTHENCE, CONTINUING ALONG SAID: EXISTING: RORPOFWAYNSPIOPE FOR Al DISTANCE OF 83.701 FEET, TO A CORNER ON SAID EXISTING RIOHTPOPWAYTIENCE, CONTINUING ALONG SAIDI RIGHT-OF-WAY, N47011'46'E, FOR AI DISTANCE OF3 39.24 FEET; THENCE, CONTINUING ALONG SAID RIGHT-OF-WAY, N37013'48'E, FOR. Al DISTANCE OF 44.05 FEET, TOACORNER ON SAID EXISTING RIGHT-OF-WAY;  332    THENCE, CONTINUING ALONG SAID: EXISTING RIGHT-OF-WAY, N16°14'16'E, FOR A DISTANCE OF: 32.81 FEET, TO A CORNER ON SAID: EXISTING. RIGHT-OF-WAY; THENCE, CONTINUING ALONG SAID EXISTING RIGHT-OF-WAY, N00956'54"E, FOR Al DISTANCE OF 119.11 FEET, TO ANI EXISTING FOUND IRON PIN ON THEI EXISTING RIGHT-OF-WAY OF. ANGEL PARDUE ROAD, SAID POINTBEINGTHE  POINT OF BEGINNING,  AND  COMMENCING AT Al FOUND: IRON: PIN ON! EXISTING ANGEL PARDUE RIGHT-OF-WAY (BOOK 5422, PAGE 775); THENCE, LEAVING: THE EXISTING RIGHT-OF-WAY OF ANGELPARDUE: ROADI FROM SAID FOUND. IRONI PINE FOR AI DISTANCE OF3 304.56 FEET; ON A BEARING OF S10P173I-W,TO. A POINTO ON SAIDI EXISTING RIGHT-OP-WAYLINE, SAIDI POINT BEING THE POINTOFI BEGINNINGITHENCE, ALONG SAID: RIGHT OF WAY, $57012'01"W, FOR Al DISTANCE OF 21.62 FEET, TO A POINT ON SAID RIGHT OF WAY; THENCE. ALONG SAIDI RIGHT-OF-WAY, N32047/59"W, FOR. A DISTANCE OF 6.471 FEET, TO A POINT ON SAID! RIGHT-OF-WAY; THENCE LEAVING SAID RIGHT-OF-WAYI LINE, N73°51'25"E, FOR Al DISTANCE OF 22.57) FEET, TOAPOINT ON SAIDI EXISTING RIGHT-OF-WAY, SAID: POINTI BEINGTHE BOTH OFTHE ABOVEI DESCRIPTIONS ARE AS SHOWN ONTHAT CERTAIN DRAWING (PROJECTNO. 010I8.O)PREPARED BY: FEI, CIVIL: ENGINEERS. ANDI LAND: SURVEYORS, DATED OCTOBER: 27, ,2022,  'POINT OF BEGINNING'.  WHICHI IS INCORPORATED BY REFERENCE.  IT IS FURTHER ORDERED that in the event there is no appeal from the adoption of this Ordinance and Order within thirty (30) days of the date hereof as provided by law, a certified copy of this Ordinance and Order shall bei recorded in the Office ofthe Register ofDeeds of Guilford County,  North Carolina.  APPROVED, ADOPTED AND EFFECTIVE, this 8th day of] December, 2022.  Mayor Crawford Councilman Landreth Aye Councilman Rigsbee Motion carried, 5-0. NEW BUSINESS:  Aye Aye  Mayor Pro Tem Foy Councilman Jones  Aye Aye  11. Adoption of2 2023 Meeting Calendar.  Mayor Crawford made a Motion to adopt the 2023 Meeting Calendar. Mayor Pro Tem Foy  seconded the motion. Mayor Crawford Councilman Landreth Aye Councilman Rigsbee Motion carried, 5-0. OLD BUSINESS:  Aye Aye  Mayor Pro' Tem Foy Councilman Jones  Aye Aye  333    12. Discussion on Town Park  Mayor Pro Tem Foy detailed work being done through the Park Improvement Committee and suggested holding a Public Forum to allow citizens to make comments on future plans for the park. Mayor Pro Tem Foy made a Motion to schedule al Public Forum (Special Called Council Meeting) allowing the' Town Park Improvement Committee toj present the planned improvements to the Town Park on' Thursday, January 05, 2022, at' 7:00pm, to be published in all media available.  Mayor Crawford Councilman Landreth Aye Councilman Rigsbee Motion carried, 5-0.  Aye Aye  Mayor Pro Tem Foy Councilman Jones  Aye Aye  13. Consideration ofa Certification of Municipal Declaration tol Enact Speed Limits and Request for Concurrence for a speed limit reduction from 35 mph to 25 mph on Angel- Pardue Road, Adano Road and Athens Road. (Continued from November)  This agenda item was continued to next regular' Town Council meeting on January 12, 2022 during  the adoption oft the agenda earlier ini the meeting. 14. Discussion of Water System Capital Improvements  Mayor Pro Tem Foy referenced the lengthy discussion at the previous meeting last week in regard to alternatives for waterline extensions, Coldwater/Hwy. 65/Belews Creek/Oak Level Church Road and Haw River/Warner Road. He explained the need for Hazen and Sawyer to use their hydraulic model for these alternatives and to submit a formal proposal to Council, estimated cost to be $2,500. Mayor Pro Tem Foy made a Motion to approve the proposal from Hazen and Sawyer dated December 07, 2022, in the amount of $2,500, for the On-Call Engineering Services for Modeling the Alternative Evaluation for Coldwater Creek Route and Happy Hill Route. Councilman Landreth Councilman Jones asked if grant money can be used to perform this study. Mayor Pro Tem Foy felt Council and Town Attorney discussed previous agreements with developers to extend water on Happy Hill to the Lakeside development and the Town's duty to be fair and transparent. Council discussed which budget line item to be used to pay for the study.  seconded the motion.  that grant funds could be used for this study.  Mayor Crawford Councilman Landreth Aye Councilman Rigsbee Motion carried; 5-0.  Aye Aye  Mayor Pro Tem Foy Councilman Jones  Aye Aye  334    15. Continued discussion and consideration of Hall Well and Plumbing estimate for Woodford Model 67 Wall Faucet, Woodford Model R342' Bury Locking Vard Hydrant, 2-Hour Labor for Drinking Fountain. (Continued from November meeting) Mayor Crawford explained the need for the yard hydrant at present but not the faucet on1 the Mayor Crawford made a Motion to approve the Woodford Model R342 2' Bury Locking Yard Hydrant. Councilman. Jones seconded the motion and offered an amendment that it be identified as Item #2 from Hall Well and Plumbing on1 the emailed quote on November 09, 2022, for the Woodford Model R342' Bury Locking Yard Hydrant sO long as the cost does not exceed  building.  $1,400.00. Mayor Crawford accepted the amendment.  Mayor Crawford Councilman Landreth Aye Councilman Rigsbee Motion carried, vote was 5-0.  Aye Aye  Mayor Pro' Tem Foy Councilman Jones  Aye Aye  16. Consideration of] Renewal ofHealth Insurance Plan for Full-Time Town Employees. Deputy Clerk Robbie Wagoner explained the two proposals from Friday Health Plan and Blue Cross and Blue Shield (BCBS). He stated that both are based off of age and the Friday Health Plan is based offofincome and subsidized by the Federal Government. He added that both he and Mrs. Hunsucker spoke with their primary care doctors, which spoke highly ofthe Friday Health Plan, however, it is a new plan. He noted that the representative from) BCBS needs a decision by  -  December 10th to renew the current plan we have.  Council and Staff discussed the tax credit piece of the Friday Health Plan.  Councilman Rigsbee made a Motion to accept the Friday Health Plan for Health Insurance coverage for Priscilla Hunsucker and Robbie Lee Wagoner II for the Town to cover the entire premiums since they are considerably lower than the current premium. Councilman Landreth Mr. Wagoner and Mrs. Hunsucker stated that they felt comfortable with the coverage, that review of the plans the coverage seems to be better coverage on the Friday Health Plan over the BCBS plan. Councilman Rigsbee restated his Motion to be for the 2023 calendar year, the Town pays $217.69 peri month for Mr. Wagoner's insurance and $287.84 for Mrs. Hunsucker's insurance. Council discussed the estimated premium and offered an amendment that it not exceed $350.00 per It was noted that dental, vision and short-term disability is not included in this coverage.  seconded the motion.  month per employee.  335    Mayor Crawford Councilman Landreth Aye Councilman Rigsbee Motion caried, Vote was 4-1.  Aye Aye  Mayor Pro Tem Foy Councilman Jones  Nay Aye  17. Consideration and Discussion on Cleaning Services for Town Hall and Town Park. Councilman Landreth asked if Council wants to continue providing cleaning services through a Councilman Jones made al Motion to hire a contracted vendor to provide cleaning services at the  contract for these services as opposed to having a part-time employee. Town Hall and Town Park. Councilman Landreth seconded the motion.  Mayor Crawford Councilman Landreth Aye Councilman Rigsbee Motion carried, 5-0.  Aye Aye  Mayor Pro Tem Foy Councilman Jones  Aye Aye  Councilman Landreth presented aj proposal by Whitney Woody that is willing to proyide cleaning services for the Town Hall and the Park. Ms. Woody was interested in being aj part-time employee as opposed to a contractor. However, if wel hire her as a contractor, she will need insurance and thus the proposal for $470 per month. Council discussed having the Attorney draw up a simple contract Councilman Landreth made a Motion to enter into a contract with Whitney Woody for weekly cleaning services at the Town Hall and the Town Park in the amount of $470.00 per month. Councilman Jones seconded the motion and offered the following Amendments: the Town Attorney Charles Winfree draft the formal contract; Mayor Crawford and Councilman Landreth agree on contract (or comes back to Council) and sign the formal contract on behalf ofthe Town Council; Town Staff can verify that Whitney Woody currently has aj public liability insurance  with Ms. Woody.  policy for at least $1,000,000.00. Mayor Crawford Councilman Landreth Aye Councilman Rigsbee Motion carried, 5-0.  Aye Aye  Mayor Pro Tem Foy Councilman Jones  Aye Aye  18. Consideration of Application for Alternate Member of the Town's Planning Board. Councilman Landreth reported on Mr. Stephenson application as an alternate member of the Councilman Landreth made a Motion to nominate Tee Stephenson as an alternate member of the  Planning Board and recommended his appointment.  Town Planning Board. Mayor Pro Tem Foy seconded the motion.  336    Mayor Crawford Councilman Landreth Aye Councilman Rigsbee Motion carried; vote was 5-0.  Aye Aye  Mayor Pro' Tem Foy Councilman Jones  Aye Aye  19. Discussion of Water System Spending Authorities and Emergency Water System Staff asked for clarification oft the emergency spending authority that was brought to. light when a water break occurred at the new doctor's office at the corner ofHaw River Road and Hwy. 68. Town staffi issued a work order to have the work done without a vote ofCouncil. Council discussed the fact that money is placed in the budget for emergency repairs and the need for Councilman Jones stated for the record: The Town of Stokesdale operates as a Mayor-Council former of government, iti is not a Manager-Counci form of government, as such, the current method ofdisbursement on these expenses is contrary tol how we have previously handled this at town. hall. Iti is my contention, based on the North Carolina General Statutes that aj pre-audit certification process requires either an approval that's ongoing such as toj pay the light bill for the building for example or the action that Council took tonight, for example, to hire the cleaning person we just hired, or has some sort of contingency policy such as the Separation of] Duties Policy to allow: for the unforeseen emergency repairs or those spending authorities have tol be delegated to ai managing Town employee or at least a town employee ands so it needs tol be clearly spelled out, as I understand it, to meet the standard set forth by the North Carolina General Statutes. to some subset ofCouncil and they act accordingly, iti is appropriate.  Repairs/Purchases.  pre-auditing expenditures.  Mr. Winfree advised that as long as Council has laid out parameters for which Council is delegating Mr. Wagoner noted that the policy states the spending limit for emergency repairs is $25,000 per occurrence without a vote ofTown Council and that two council members together have the authority to spend this $25,000 for these repairs. The Town Attorney advised that Council ratify these emergency repairs. Then ifs so desired amend the policy to allow Staff to be able to make these Councilman Jones stated that he would prefer to maintain a price list of what Yates Construction would charge for these types of repairs or obtain an emergency quote with an amount not to exceed. Councilman Rigsbee pointed out that all ofCouncil was notified oft the water leak but did not get approval by 2 specific Council members to make thei repair. He suggested that Staffrandomly contact 2 Councilmembers and get verbal approval of work being done in an emergency situation. 20. Budget Amendment: #1 1 for HVAC ordered last budget year, installed in November  decisions.  2022.  337    Mrs. Thacker pointed out that money for the HVAC was: not spent in the 2021-2022 budget year and asked that Council approve a budget amendment putting those funds in this current budget year. Mayor Pro Tem Foy made a Motion approving the following Budget Amendment No. 18 as presented by Kimberly Thacker, Finance/Budget Officer. Councilman Landreth seconded the  motion.  2022-2023 FISCAL YEAR BUDGET BUDGET ORDINANCE AMENDMENT #1 ORDINANCE NO:- -2022-07  BEIT ORDAINED by the Governing Board ofthe Town of Stokesdale, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending  June 30, 2023:  Section 1: To amend the General Fund, Revenue & Expenses as follows:  Decrease  Increase Balance $20,000.00 $20,000.00 $20,000.00 $35,000.00  Section A: Income - Undesignated Funds Section B: Expenses #40500-  Section 2: Copies oft this budget amendment shall be furnished to the Clerk ofthe Governing  Board, and to the Budget Officer for their direction. Adopted this gth day ofDecember 2022.  Mayor Crawford Councilman Landreth Aye Councilman Rigsbee Motion carried, vote was 4-1.  Aye Aye  Mayor Pro Tem Foy Councilman Jones  Aye Nay  21. Discussion to hire a Public Utility Consultant.  Mayor Crawford and Councilman Jones presented credentials for Mr. Mike Lemons as aj potential public utility consultant for the town, working approximately three days a week, ai retainer may be Councilman Jones made a Motion to provide Town Attorney Charles Winfree with the 12-point email provided to Mike Lemons Consulting on December 08, 2022, at 3:15pm to draft a: formal  required along with an hourly rate. He could start as early as January 1, 2023.  contract. Mayor Pro Tem Foy seconded the motion.  338    The following Amendments were offered:  Exclude Point No. 5 "We did not define mileage reimbursement for your commuting trips to Stokesdale, but we would like to propose that the' Town reimburse you for mileage one way for commuting trips from your home in Eden NC to the Stokesdale Town Hall"; Amend Point] No. 4 to state that "The Town will reimburse you for any mileage expenses (beginning and ending odometer reading) for you at the rate of62.5 cents per mile, or the current  business mileage rate as established by the Internal Revenue Service"; Amend Point No. 12 to include "will" require public utility insurance.  Mayor Crawford Councilman Landreth Aye Councilman Rigsbee Motion carried, vote 5-0.  Aye Aye  Mayor Pro' Tem Foy Councilman Jones  Aye Aye  Mayor Pro Tem Foy made a Motion to form al liaison committee between the' Town of Stokesdale and Mike Lemons Consulting with the nomination of Mayor Crawford and Councilman Jones serving as the appointed liaisons on behalfoft the Town of Stokesdale. Councilman Landreth  seconded the motion. Mayor Crawford Councilman Landreth Aye Councilman Rigsbee Motion carried, vote was 5-0.  Aye Aye  Mayor Pro Tem Foy Councilman Jones  Aye Aye  22. Citizen's Comments from the Floor (3-Minute Limit per Speaker).  None presented.  Mayor Crawford made the following announcements:  o December 22, 2022, Town Planning Board Meeting has been cancelled. Special Called Town Council Meeting will be held on January 05, 2022. Next Regular Town Council Meeting will be held on January 12, 2022.  23. $143-318.11. Closed sessions.  (a) Permitted Purposes. -I Iti is the policy of this State that closed sessions shall be held only when required toj permit aj public body to act ini the public interest as permitted ini this section. Aj public body may hold a closed session and exclude the public only when a closed (3) To consult with an attorney employed or retained by the public body in order to preserve the attorney-client privilege between the attorney and thej public body, which  session is required.  privilege is hereby acknowledged.  339    (6) To consider the qualifications, competence, performance, character, fitness, conditions of appointment, or conditions ofinitial employment of ani individual public officer or employee or prospective public officer or employee; or to hear ori investigate a complaint, charge, or grievance by or against an individual public officer or employee. General personnel policy issues may not be considered in a closed session. A public body may not consider the qualifications, competence, performance, character, fitness, appointment, or removal ofa member of the public body or another body and may not consider or fill a vacancy among its own membership except in an open: meeting. Final action making an appointment or discharge or removal by aj public body having final authority for the appointment or (7) Toj plan, conduct, or hear reports concerning investigations of alleged criminal  discharge, or removal shall be taken in an open meeting.  misconduct.  Mayor Crawford made a Motion to enter into Closed Session 10:37 pm. Mayor Pro Tem Foy added the purpose is to consult with Town Attorney and toj plan, conduct orl hear reports concerning an investigation of alleged criminal misconduct. Councilman Landreth seconded the motion.  Mayor Crawford Councilman Landreth Aye Councilman Rigsbee Motion carried, vote 5-0.  Aye Aye  Mayor Pro Tem Foy Councilman Jones  Aye Aye  Council reconvened in Open Session at 11:26 PM.  Councilman Landreth made a Motion to return to an open session at 11:261 PM, Councilman  Rigsbee seconded the motion. Mayor Crawford Councilman Landreth Aye Councilman Rigsbee Motion carried; vote was 4-0. 24. Council Comments.  Aye Aye  Mayor Pro Tem Foy Councilman Jones  Aye Aye  Councilman Jones expressed his gratitude to Mrs. Landreth for attending the meeting in its entirety and gratitude to Town Attorney Charles Winfree for attending his first meeting. He extended a Merry Christmas tot the citizens of Stokesdale and asked that safety be kept in mind during the  Town ofs Stokesdale's upcoming Christmas Parade.  Councilman Jones noted that Mayor Pro Tem Foy was excused by' Town Council during the closed Councilman Landreth extended a Merry Christmas to the citizens of Stokesdale and invited  session meeting for the purpose oftraveling to his place of employment. everyone to the Town of Stokesdale's upcoming Christmas Parade.  340    25. Adjournment.  Councilman Landreth made a Motion to adjourn at 11:29pm. Mayor Crawford seconded the  motion. Mayor Crawford Councilman Landreth Aye Councilman Rigsbee Motion carried; vote was 4-0.  Aye Aye  Mayor Pro Tem Foy Councilman Jones  Aye- absent Aye  Being no further business to come before Council, the meeting was adjourned at 11:291 PM.  Approved: August 10, 2023  ZIHA Michael E. Crawford, Mayor  ATTEST:  EAEE Robbie Lee Wagoner II, Town Clerk  341