MINUTES TOWN OF STOKESDALE SPECIAL CALLED TOWN COUNCIL MEETING 8325 ANGEL-PARDUE ROAD STOKESDALE, NC 27357 NOVEMBER 29, 2022 AT 7:00 PM  Special Called Town Council Meeting Attendance:  Member's present were: Mayor Mike Crawford; Mayor Pro-Tem Derek Foy; Council Members: Jimmy Landreth, Tim Jones, and Jim Rigsbee; Deputy Town Clerk Robbie Wagoner. Town  Attorney Tom Medlin attended via Zoom. 1. CallTo Order and Invocation. Tim Jones delivered the invocation. 2. Review and Adopt the Agenda.  Mayor Mike Crawford called the meeting to order and led the Pledge of Allegiance. Councilman  Mayor Crawford made a Motion to adopt the agenda as written. Mayor Pro Tem Derek Foy  seconded the motion. Mayor Crawford Councilman Landreth Aye Councilman Rigsbee Motion carried, 5-0. 3. Citizens Comments. No comments presented.  Aye Aye  Mayor Pro Tem Foy Councilman Jones  Aye Aye  4. Discussion of Water System Capital Improvements.  Mayor Pro Tem Foy explained the discussion and work done during the water workshop meetings. He: noted discussions revolving around running water in the Coldwater, Happy Hill, Mayor Pro Tem Foy explained his option of a water line extension via Happy Hill Road to  Hwy 65 area and the use of ARPA funds.  Warner Road which is less milage that the Hwy. 65/Coldwater loop.  323    Mayor Pro Tem Foy explained the difficulties for the town should a water line break occur at different locations around town and noted options for ways to avoid those scenarios. He noted some complexities in dealing with otherj jurisdictions for some ofour options. Council discussed the numbers of customers to be gained for each of the options and the  possibility of gaining Aqua as a customer.  Todd Gauldin -8470 Honey Court, Fire Chief of Stokesdale Fire Department, explained that the Arbor Run development does not currently have fire hydrants. This development is currently Council discussed the Lakeside subdivision and the extension of water lines for that subdivision Council, Fire Chief Gauldin and Aaron Babson, Engineer with Hazen and Sawyer continued to discuss these various routes, rock in the area,. jurisdiction issues and legal matters that would need tol be addressed such as easements, etc. Discussion wasi favorable for al Haw River Road connection and a secondary option would bet the Happy Hill Road/Warner Road connection. It was noted that the Oak Level Church Road/Hwy 65 doesn'thave as many customers but may be Mr. Babson spoke about the capacity from Winston Salem/Forsyth County Utilities and their Town Attorney Tom Medlin discussed the Town of Stokesdale'sc current contract with the City ofWinston-Salem, current capacity, term ofc contract, four (4) years notice of termination. Mr. Medlin stated the need to revisit aj proposed amendment that was not executed by the Utilities Mayor Pro Tem Foy asked Aaron Babson toj provide estimated costs for hydraulic studies that  serviced by Aqua.  that occurred at the regular Council meeting in June 2021.  an option.  ability to provide additional water to Stokesdale, now and in the future.  Commission or the Town.  can be addressed at the next regular meeting. 5. Discussion of' Town Park Improvements.  Mayor Pro Tem Foy updated Council on the design and cost for the Amphitheater.  Mayor Pro Tem Foy made al Motion to allowl Lori Hawkins Landscape Design to make revisions to simplify the design oft the Amphitheater, up to $800. Mayor Crawford seconded the motion.  Mayor Crawford Councilman Landreth Aye Councilman Rigsbee Motion carried, 4-1 this project.  Aye Aye  Mayor Pro' Tem Foy Councilman Jones  Aye Nay  Mayor. Pro Tem Foy then updated Council on the playground and the need to amend the RFP for  324    Mayor Pro Tem Foy made a Motion to change the Request For Proposal to increase dimensions ofthe playground from 27ftX1 100: feet to 60 ftx x60 ft and move proposed sight as shown upon a sight plan given to town staff. Mayor Crawford amended the motion to describe the playground as being adjacent to the existing playground. Mayor Pro Tem Foy accepted the amendment.  Mayor Crawford seconded the motion. Mayor Crawford Councilman Landreth Aye Councilman Rigsbee Motion carried (5-0). Citizens Comments.  Aye Aye  Mayor Pro Tem Foy Councilman Jones  Aye Aye  Mayor Crawford asked for any Citizens Comments prior to the Closed Session.  None presented.  Closed Session in accordance with NCGS 143-318.11 (3) and (5) for the purpose of consulting with the Town Attorney to preserve. Attorney Client Privilege and to  discuss potential acquisition of real property.  Mayor Crawford made al Motion to enter into Closed Session at 7:57 PM: for the purpose of consulting with the Town Attorney to preserve. Attorney Client Privilege. Mayor Pro Tem Foy added an amendment to discuss the potential acquisition of real property and to consider qualifications and competence and character of public officer or employee. Mayor Crawford  accepted the amendment Councilman Landreth seconded the motion.  Mayor Crawford Councilman Landreth Aye Councilman Rigsbee Motion carried, 5-0.  Aye Aye  Mayor Pro' Tem Foy Councilman Jones  Aye Aye  Reconvened in Open Session at 8:08 PM  Mayor Crawford made a Motion to: reconvene in Open Session. Councilman Jones seconded the  motion, Mayor Crawford Councilman Landreth Aye Councilman Rigsbee  Aye Aye  Mayor Pro' Tem Foy Councilman Jones  Aye Aye  325    Motion carried, 5-0.  Councilman Jones made a Motion to terminate the contract forI Legal Services withl Mr. Tom Medlin effective at the earliest possible date. Councilman Landreth seconded the motion. Councilman Rigsbee asked for discussion on this matter. Councilman Jones explained longstanding issues he has with legal representation by Mr. Medlin.  Mayor Crawford Councilman Landreth Aye Councilman Rigsbee Motion carried, 3-2.  Aye Nay  Mayor Pro Tem Foy Councilman Jones  Nay Aye  Councilman Jones made a Motion to enter into a contract with) Mr. Charles H. Winfree, Law Offices of Adams & Winfree as' Town Attorney in açcordance with proposal dated December 6,  2022 and emailed to Council. Mayor Crawford seconded the motion.  Mayor Crawford Councilman Landreth Aye Councilman Rigsbee Motion carried, 4-1.  Aye Nay  Mayor Pro' Tem) Foy Councilman Jones  Aye Aye  Councilman Rigsbee stated for the record that this was unprofessional and would like for this to  have been discussed prior to this happening.  Council Comments:  Mayor Pro Tem Foy thanked Mr. Medlin for his work with the Town of Stokesdale. Mr. Medlin stated that following up with the decision made tonight, please let him know when a contract is signed with Mr. Winfree and he will terminate representation at that time. Ifit goes  into effect December 1st that is acceptable with him. Mayor Crawford thanked Mr. Medlin for his help.  Councilman Jones also thanked Mr. Medlin forl his service and noted his issues with voters not having a voice in town business. He does not like to make hard decisions but would be a  disservice to the citizens to do otherwise.  7. Adjournment. seconded the motion.  Councilman Landreth made a Motion to adjourn the meeting at 8:52 pm. Mayor Crawford  326    Mayor Crawford Councilman Landreth Aye Councilman Rigsbee Motion carried.  Aye Aye  Mayor Pro Tem Foy Councilman Jones  Aye Aye  Being no further business to come before the Town of Stokesdale Town Council, the meeting  was adjourned at 8:52 pm. Approved: August 10, 2023  7EKRE Michael E. Crawford, Mayor  ATTEST:  Aacib AE Robbiel Lee Wagoner IIKown Clerk  327