MINUTES TOWN OF STOKESDALE REGULAR TOWN COUNCIL MEETING 8325. ANGEL-PARDUE ROAD STOKESDALE, NC 27357 NOVEMBER 10, 2022 AT 7:00PM  Member's present were: Mayor Mike Crawford; Mayor Pro-Tem Derek Foy; Council Members: Jimmy Landreth, Tim Jones, and. Jim Rigsbee; Budget Officer Kim Thacker, Deputy Town Clerk  Robbie Wagoner, and Town Attorney Tom Medlin.  1.  Call to Order, Pledge of Allegiance, and Invocation  Mayor Mike Crawford called the meeting to order and led the Pledge of Allegiance. Pastor Ed McKinney of Stokesdale United Methodist Church delivered the invocation. Mayor Crawford then asked for Moment of Silence ini memory of Aliyah Thornhill that was. hit  and killed by a vehicle on Haw River Road on Halloween.  2.  Review and Adopt the Agenda  Mayor Crawford made a Motion to adopt the agenda.  Mayor Pro Tem Derek Foy added a closed session at the end of the meeting for the purpose of  discussing acquisition of real property.  Councilman Tim Jones added consideration of quotes from Hall Plumbing, #7B. Councilman Tim Jones added a discussion on website updates at the end oft the meeting, 14B.  Mayor Crawford withdrew his initial motion to adopt the agenda.  Mayor Crawford made a MOTION to adopt the agenda as amended. Councilman Jones seconded  the motion. Mayor Crawford Councilman Landreth Aye Councilman Rigsbee Motion carried. 3.  Aye Aye  Mayor Pro Tem Foy Aye Councilman Jones Aye  Public Safety Reports: Fire Department  Fire ChiefTodd Gauldin presented the Fire Department Report for November.  4.  Administrative Reports: a) Administrative Report:  Presented by Deputy Town Clerk Robbie Lee Wagoner II for the month of October.  310    b) Planning Board: None presented.  c) Events Committee:  Mayor Pro Tem Foy reminded everyone of the Christmas Parade on Saturday, December 10th and spoke of Stokesdale's parade being one ofs several that is featured in Our State Magazine.  d) Property Committee:  Councilman Rigsbee informed Council of recruitment efforts for a cleaning crew for Town Hall.  e) Town Park Improvement Committee:  Mayor Pro Tem Foy stated that Mr. Tee Stephenson, Chairman oft the Town Park Improvement  Committee will update Council during the agenda item later ini the meeting. Councilman Landreth asked for a discussion on at trash can for the park. Financials: Finance/Budget: Officer: Kim Thacker  5.  Mrs. Kim Thacker presented the financial report for the General Fund accounts and Water Fund Accounts. She also spoke about an email sent to the Town's Auditor Rex Rouse in regard to the status of this year's town audit. Mrs. Thacker read the email from Deputy Clerk Robbie Wagoner. Mayor Pro Tem Foy commented on the recent increase in interest rates the Town is receiving on Mrs. Thacker provided an update on the status oft the Town's audit from Rex Rouse in which he Councilman Jones asked that this email and response be attached to the minutes of this meeting.  investments.  stated that he did not expect any issues.  See below:  From: Jay estonceaumluncer Sent: Tuesday, November 8, 20225:16PM To: Deputy Clerk EPMICENeNDIESBEOR Cc: Kimberly Thacker MACKTPNDEAEOIR Subject: RE: Town of Stokesdale-2022 Audit Report  The Local Government Commission grants an automatic extension until December 1, 2022 before which  time we shall have the audit completed.  Thanks, Jay  311    From: Deputy Clerk malo.depurycerkostokedale.org, Sent: Tuesday, November 8, 2022:4:38PM To: Jay; jaystone@rrg.info Cc: Kimberly Thacker Subject: Town of Stokesdale 2022 Audit Report  Greetings,  Good afternoon, Ihope this email finds you safe and well. Per thei request of Councilman Tim Jones, Ia am emailing you today to inquire about the 2022. Audit Report for the Town Iti is my understanding that R. Rex Rouse Jr. of Rouse, Rouse, Rouse & Gardner, LLP. signed a Contract to Audit. Accounts for the' Town of Stokesdale on May 10, 2022. This same contract was then signed by] Michael E. Crawford, Mayor oft the Town of Stokesdale, on June 16, 2022, and by Kimberly Thacker, Finance/Budget Officer oft the Town of Stokesdale, on June 17, 2022. This contract also includes an. Audit Feei in the amount of $9,000.00 and a Writing Financial Statements Fee in the amount of $5,555.00 that are both tol bej paid by the' Town of Stokesdale to Rouse, Rouse, Rouse & Could you please provide me with an update on the current status oft the above- Also, the above-mentioned contract states that the. Audit Report due date is October 31, 2022. At the time oft this email, the due date occurred approximately one week ago. Therefore, Iv would also like to aski ify you could please confirm ift the 2022. Audit Report for the Town of Stokesdale will need to be extended.Ifso, does this extension need to be requested by the' Town of Stokesdale or by Rouse, Rouse, Rouse & Gardner, LLP.? Ifpossible, please provide me with a written answer to this inquiry by 4:30 PM on Thursday, November 10, 2022. Ifj provided, I will deliver your written response toi the Town of Stokesdale Town Council during thei next regular' Town Council meeting. This Ify you need any furtheri information from me, please do not hesitate to contact me using  ofStokesdale, North Carolina.  Gardner, LLP. for their services.  mentioned Audit Report for the Town of Stokesdale?  meeting is scheduled for Thursday, November 10, 2022, at 7:00 PM. the contact information within my email signature below.  Ilook forward to hearing from you soon. Thank you and have a great day! Robbie Lee Wagoner II Deputy Town Clerk Town of Stokesdale Amor Vincit Omnia Post Office Box 465 8325 Angel Pardue Road Stokesdale, NC: 27357 (336)643-4011  312    epubderkesolsdaleors www.stokesdale.org  Please note that emails sent to and from this address are: subject to the North Carolina Public Records Law  and mayl be disclosed to third parties.  6.  Citizen's Comments from the Floor (3-Minute Limit per Speaker).  None presented. NEW BUSINESS: 7.  Consideration of an Estimate submitted by Gauldin Plumbing for the materials and labor to install 2 Woodford model 17 faucets with stem lock, work expected to cost  between $1,000 and $1,250 plus NC Sales Tax.  Mayor Crawford introduced the quote from Gauldin Plumbing, total cost estimate between $1,000 and $1,2050 plus sales taxes for the installation of2 woodford model 17 faucets. The Mayor also presented an quote from Hall Well & Plumbing in the amount of$1,047.20 for the installation of1 woodford 67 wall faucet, $1,325.26 for 1 woodford model R34 2" bury locking yard hydrant and $455 toi install ai new backflow enclosure over the existing backflow Councilman Jones reported on discussions with these vendors to add a faucet and/or yard hydrant at the restroom/concession building in the park and: repairing the water fountain. He explained that this came about when the soccer field was being repaired and required watering.  plus sales tax.  Council discussed the differences in quotes.  Councilman Jones made Motion to approve the expenditure item #3 at $455 by Hall Well & Plumbing quoted by email dated November 9, 2022 at 3:59 PM toi install ai new backflow enclosure over the existing backflow at the Town Park irrigation system. Councilman Landreth  seconded the motion. Mayor Crawford Councilman Landreth Aye Councilman Rigsbee Motion carried, 5-0.  Aye Aye  Mayor Pro Tem Foy Aye Councilman Jones Aye  Councilman Rigsbee asked about the water fountain. Councilman Jones stated that we have looked at it and explained several issues with what's there and what's necessary to repair it. After al brief discussion, not enough information was available to render a decision. Councilman Jones made a Motion to continue this item to the next regular meeting. Councilman  Landreth seconded the motion.  313    Mayor Crawford Councilman Landreth Aye Councilman Rigsbee Motion carried, 5-0.  Aye Aye  Mayor Pro' Tem Foy Aye Councilman Jones Aye  Mayor Crawford introduced an item to replace a trashcan at the park. Council discussed an estimate from Next Level Recreation ofthe Carolina's] Inc. int the amount of$1,002.38 for a Mayor Pro Tem Foy made al Motion to buy the trashcan for $1,002.38 from Next Level Recreation of the Carolina's Inc. Motion seconded by Councilman Rigsbee.  TR32, 32-gallon receptacle-green, portable.  Mayor Crawford Councilman Landreth No Councilman Rigsbee Motion failed, 2-3.  No Aye  Mayor Pro Tem Foy Aye Councilman Jones No  Council continued to discuss the condition of the trashcan and the possibility of using barrels. It was noted by several Councilmembers that they wanted to see the barrels before they are put in the park. Councilman Landreth recommended getting pictures oft the barrels and bring the item  back to Council. 8.  Consideration of a Certification of Municipal Declaration to Enact Speed Limits and Request for Concurrence for a speed limit reduction from 351 mph to 25 mph on Mayor Pro Tem Foy noted the addition oft the homes and the park on Angel Pardue Road and the need to reduce the speed limit to 25 mph. Councilman Jones asked ift this request is from citizen's complaints, the school or his observation oft the situation. Mayor Pro Tem Foy stated that the request is based on comments from neighbors and others in the area. Councilman Rigsbee explained the safety concerns with children walking to school and people walking to and from the park. He also spoke about the enforcement by law enforcement agencies ift the speed is posted. Council then discussed reducing the speed on the adjoining roads such as. Athens Road and Councilman Jones asked ifit was appropriate for the Mayor and Mayor Pro Tem to vote on this matter since they both live in this neighborhood. Mr. Medlin advised that there is no money or Mayor Crawford made a Motion to reduce the speed limit on Angel-Pardue Road and Adano Road to 25 miles per hour. Mayor Pro Tem Foy seconded the motion and asked for an  Angel-Pardue Road.  Adano Road.  anything else to be gained by enacting ai reduced speed limit.  Amendment toi include final authorization tol be done by NCDOT.  Mayor Crawford accepted the amendment. Mayor Crawford Councilman Landreth Aye Councilman Rigsbee  Aye Aye  Mayor Pro Tem Foy Aye Councilman Jones Aye  314    Motion carried 5-0.  9.  Consideration of a Resolution to call for a Public Hearing on the closing of a portion  ofAngel-Pardue Road.  Deputy Clerk Wagoner explained that Justin Synder, Guilford County Planner determined that the process followed before by NCDOT was not correct in closing aj portion of Angel Pardue Road. He explained that according tot thel NC General Statutes, this request requires aj public hearing be called by Council and then advertised for four (4) consecutive weeks prior to the Mayor Crawford made a Motion to approve the following Resolution calling for aj public hearing on the closing of a portion of Angel-Pardue Road. Councilman Jones seconded the motion and  public hearing.  identified Resolution No. R-2022-05.  RESOLUTION NO. R-2022-05 RESOLUTION OF INTENT TO CLOSE A PORTION OF ANGEL PARDUE  ROAD  WHEREAS, a petition has been filed, pursuant to G.S. 160A-299, requesting the Town Council to close and remove from dedication  the following portion of described roadway:  Being that portion of said road, presently known as Angel Pardue Road (Secondary Road #2102) in Oak Ridge Township, as described further by metes and bounds in Exhibit A attached herein, Town of Stokesdale, NC.  NOW, THEREFORE, BE IT RESOLVED, that it is the intent of this Council to close a portion of said road to the public use, and that a public hearing on this question will be held on the 8th day of December, 2022, at 7:00 P.M. in the Stokesdale Town Hall Meeting Room, 8325 Angel Pardue Road, Stokesdale, North Carolina, at which time the Council will hear all interested citizens and make a final determination as to whether this portion of road shall be closed  and removed from dedication.  I - HEREBY CERTIFY THAT THE FOREGOING IS A TRUE COPY OF A RESOLUTION ADOPTED BY THE STOKESDALE TOWN COUNCIL AT A MEETING  Exhibit A - Legal Description  COMMENCING FROM A FOUND IRON PIN ON THE EXISTING RIGHT-OF-AY OF ANGEL PARDUE ROAD (DESCRIBED BOOK 5422, PAGE 775), SAID POINT BEING THE 'POINT OF BEGINNING'; THENCE, LEAVING SAID EXISTING RIGHT-OF-WAY OF ANGEL PARDUE ROAD (DESCRIBED IN BOOK  315    5422, PAGE 775) ON A BEARING OF $01°28'00" E, A DISTANCE OF 171.22 FEET; THENCE, ON A CURVE TO THE LEFT, HAVING A RADIUS OF 325.00 FEET, A CHORD BEARING S04'56'26" E, AND AN ARC LENGTH THENCE, ON A CURVE TO THE RIGHT, HAVING A RADIUS OF 215.00 FEET, A CHORD BEARING OF S41"41'21" W, AND AN ARC LENGTH OF 33.09 FEET; THENCE, BEARING $73°50/48"W, FOR A DISTANCE OF 119.99 FEET, TO A POINT ON SAID EXISTING RIGHT-OF-WAY OF ANGEL PARDUE ROAD (DESCRIBED IN BOOK 5422, PAGE 775); THENCE, ALONG SAID EXISTING RIGHT-OF-WAY, BEARING N32/47/59"W, A DISTANCE OF 13.88 FEET, TO A CORNER OF SAID EXISTING RIGHT-OF-WAY; THENCE, CONTINUING ALONG SAID EXISTING RIGHT-OF-WAY, N57'12'01'E, FOR A DISTANCE OF 83.70 FEET, TO A CORNER ON SAID EXISTING RIGHT-OF- WAY; THENCE, CONTINUING ALONG SAID RIGHT-OF-WAY, N47'11'46"W, FOR A DISTANCE OF 39.24 FEET; THENCE, CONTINUING ALONG SAID RIGHI-OF-WAY, N37'13'48'E, FOR A DISTANCE OF 44.05 FEET, TO A CORNER ON SAID EXISTING RIGHT-OF-WAY; THENCE, CONTINUING ALONG SAID EXISTING RIGHT-OF-WAY, N16'14'16'E, FOR A DISTANCE OF 32.81 FEET, TO A CORNER ON SAID EXISTING RIGHT-OF-WAY; THENCE, CONTINUING ALONG SAID EXISTING RIGHT-OF-WAY, N00'56/54'E, FOR A DISTANCE OF 119.11 FEET, TO AN EXISTING FOUND IRON PIN ON THE EXISTING RIGHT-OF-WAY OF ANGEL PARDUE ROAD, SAID POINT BEING  OF 40.23 FEET;  THE 'POINT OF BEGINNING'.  AND  COMMENCING AT A FOUND IRON PIN ON EXISTING ANGEL PARDUE RIGHT- OF-WAY (BOOK 5422, PAGE 775); THENCE, LEAVING THE RIGHT-OF-WAY OF ANGEL PARDUE ROAD FROM SAID FOUND IRON PIN FOR A DISTANCE OF 304.56 FEET i ON A BEARING OF $10'17'31"W, TO A POINT ON SAID EXISTING RIGHT-OF-WAY LINE, SAID POINT BEING THE 'POINT OF BEGINNING'; THENCE, ALONG SAID RIGHT OF WAY, $57'12'01"W, FOR A DISTANCE OF 21.62 FEET, TO A POINT ON SAID RIGHT OF WAY; THENCE ALONG SAID RIGHI-OF-WAY, N32"47/59"W, FOR A DISTANCE OF 6.47 FEET, TO A POINT ON SAID RIGHT-OF-WAY; THENCE LEAVING SAID RIGHT-OF-WAY LINE, N73'51'52"E, FOR A 22.57 FEET, TO A POINT ON SAID EXISTING RIGHT-OF-WAY, SAID  EXISTING  DISTANCE OF  POINT BEING THE 'POINT OF BEGINNING'.  316    Exhibit B - Right of Way Removal Sketch  317    Exhibit C - Plat of Right of Way Abandonment  ANGEL-PARDUE ROAD 60 RIGHT-OF-WAY SSOP2TE 614.78(TOTAL), 343.71" COMHON AREA1 ABSAG.  BIfEy  20s0  M 6 20,2708F 047AC  (6a37  10,1298F 044AC 1H80  PR PP D.I AR  2a,5408F 0.54A0  0 17300SF 0 20,708F Ne GAGAG - -  100  OLDRIGHT-GF-WAY TDBEABANDONED  HAGERAVENUE 50 RIGHT-OF-WAY  FUTURER PHASE  18,1086 SF 044AC  ,TOMMYI W. WREGHTF ACTALGPS (ORGNAG  Mayor Crawford Councilman Landreth Aye Councilman Rigsbee Motion carried, 5-0.  Aye Aye  Mayor Pro Tem Foy Aye Councilman Jones Aye  318    10. Discussion of American Rescue Plan (ARP) Policy and Procedures.  Mayor Pro Tem Foy explained some oft the changes in the program since it began which included ap provision for revenue replacement using ARPA funds. Mrs. Thacker recently attended a class regarding ARPA: funds and has learned that the Town can use these funds to: replace funds that may have been lost back as far as. March 2021, She noted that we do not have to show al loss of Council discussed setting these funds aside in a separate fund account labeled American Rescue Plan Funds which is also recommended by Mr. Rouse, the Town's current. Auditor. 11. Review of North Carolina Procurement Manual for 2022.  funds.  Mayor Pro Tem Foy wanted to bring this manual to the Council's attention asi it is very important  that we spend the. ARPA funds properly.  12. Review ofl North Carolina General Statute 143-129.  Mayor Pro Tem Foy also wanted to bring this to the Council's sattention due to the requirements  and for spending ARPA funds ini the future.  13. Discussion ofl Improvements to Town Water System.  Mayor Pro Tem Foy explained the various grant funds the Town has received and for which we have applied. He noted the Water Workshop meetings being held to discuss how to spend these Councilman Jones then explained the current processes for monitoring and maintaining the Town's water system. He explained the advantages ofinstalling a stirring mechanism to improve Council discussed the Town's capacity flow from Forsyth County and current consumption amounts and projections of what's needed for the future. A secondary connection is being discussed to avoid any failure or disruption of service. Various options are being studied to determine the feasibility of which route toj pursue. It was suggested that the Town revisit discussions with Winston-Salem/Fonya County on increasing the Town's capacity. Mayor Pro Tem Foy stated that the grant money can be used for design purposes but not construction of water lines. He added that we are doing our best to pursue all grant money Mayor Pro Tem Foy made a Motion that the Town of Stokesdale put out a Request for Qualifications to Engineering firms to perform engineering work, survey and design, study of right-of-ways, utility locations and toi manage the bid process and construction of approximately 3.3 miles of water lines connecting Cold Water Road to the water main at Oak Level Church Mayor Pro Tem Foy suggested the Town use Rural Water Association assistance.  funds and the hiring of an! Engineer to help oversee this process.  the quality oft the water in our elevated tank.  availablet to: improve our water system.  Road. Mayor Crawford seconded the motion.  319    Mayor Crawford Councilman Landreth Aye Councilman Rigsbee Motion carried, 5-0.  Aye Aye  Mayor Pro' Tem Foy Aye Councilman Jones Aye  14. Presentation by Town Park Improvement Committee.  Mr. Tee Stephenson, Chairman ofthe Town Park Improvement Committee referenced aj power point presentation which identified four projects that was rated highest on a survey conducted in 2020, basketball/pickle ball courts, nature trail, playground and amphitheater. He noted basic plans for each element oft the project. He presented an overview of the Town's park and noted the location ofe each project. He then explained the construction and materials used for each Mayor Pro' Tem Foy explained the grant money received and that roughly $4.2-$4.8 million be allocated to the water system with approximately $700,000 being spent on the park. Mayor Pro Tem Foy stated with a little more work, he would feel comfortable putting out RFP's for basketball courts in December. He then explained he would like Council to consider a motion for the playground equipment and described the proposal for the construction and materials used for the playground with aj projected budget of $95,000. Council questioned the deadline date of Mayor Pro Tem Foy made a Motion to request bids for new playground equipment and installation at Stokesdale Town Park, that vendors submit proposals with the assumption that the  project.  March 31,2023.  budget is $95,000. Mayor Crawford seconded the motion.  Mayor Crawford Councilman Landreth Aye Councilman Rigsbee Motion carried, 5-0.  Aye Aye  Mayor Pro Tem Foy Aye Councilman Jones Aye  14B. Update to Town's Website.  Councilman Jones stated that he would like Council to consider creating a page which explains our sales tax distribution, Stokesdale Parks and Recreation page, Fire Department page, ai frequently asked questions page, Town. Administrator vs Town Manager page to explain the differences. These: items to be considered in the future as stafft time allows. Councilman Rigsbee recommended a Community Resources page as opposed to a Stokesdale Parks and Recreation page since their events constantly change. 15. Citizen's Comments from the Floor (3-Minute Limit per Speaker).  Dewayne Dalton, Stokesdale, NC- suggested the Town spend money on: running water down Anthony Road and Happy Hill Road sO that those living there can have access to town water. He  320    also stated that Anthony Road has about 141 miles that is dirt and stated that he would like to look  into that with NCDOT and maybe the Town could help us with that as well.  16. Council Comments.  Councilman Rigsbee thanked everyone for coming tonight. He added that he is in favor ofa water line coming down Haw River Road but understands that it is out of our budget, but we haven't lost sight oft that project. He is more: in favor of spending money on the agitator and control valve to improve our quality of water that is more: in line for our budget. Mayor Pro Tem Foy also thank citizens that joined us tonight. Commended Mr. Stephenson on the park committee presentation. He commended Mr. Powell Shelton Jr and others that are planning an event to honor our Veterans tomorrow at town hall tomorrow. Councilman Landreth also thanked everyone for coming tonight. Hei thanked Council for good conversations and thanked our Veterans for putting their lives on the line for our freedom. Councilman Jones also thanked everyone for staying until 10pm. He noted the children killed on Haw River Road recently and stated that the Town is happy tol help in any way that we can to improve that situation. He added discussions on current plans for installing water mains does not offer free taps and explained the Town's process for citizen's to connect if they sO desire. He Mayor Crawford also thanked citizens for attended, encouraged others to recognize our  noted this information is located on the Town's website.  Veterans.  Mayor Crawford presented the following announcements.  ANNOUNCEMENIS:  The Town of Stokesdale Town Planning Board will hold a meeting on Thursday, November 17, 2022, at' 7:00 PM inside the Town Hall Council Chambers, located at The' Town of Stokesdale Town Council will hold a regular meeting on Thursday, December 08, 2022, at 7:00 PM inside the Town Hall Council Chambers, located at  8325 Angel Pardue Road, Stokesdale, NC 27357.  8325. Angel Pardue Road, Stokesdale, NC 2735  Mayor Crawford made a Motion 9:57 PM to go into Closed Session in accordance with NC General Statute 143-318.11 (a)(5)for the purpose of discussing land acquisition. Councilman  Rigsbee seconded the motion. Mayor Crawford Councilman Landreth Aye Councilman Rigsbee Motion carried, 5-0.  Aye Aye  Mayor Pro Tem Foy Aye Councilman Jones Aye  321    Mayor Pro Tem Foy made a Motion to reconvene in Open Session at 10:50 PM. Councilman  Landreth seconded the motion. Mayor Crawford Councilman Landreth Aye Councilman Rigsbee Motion carried, 5-0. 17. Adjournment. seconded the motion. Mayor Crawford Councilman Landreth Aye Councilman Rigsbee  Aye Aye  Mayor Pro Tem Foy Aye Councilman Jones Aye  Mayor Crawford made a Motion to adjourn the meeting at 10:51 PM. Councilman Landreth  Aye Aye  Mayor Pro Tem Foy Aye Councilman Jones Aye  Being no further business to come before Council, the meeting was adjourned at 10:51 PM.  Approved: August 10, 2023  ZIEL Michael E. Crawford, Mayor  ATTEST:  Aall hE Robbiel Lee Wagoner IKD Deputy Town Clerk  322