AGENDA Sawmills Town Hall Tuesday, December 19, ,2017  Regular Meeting of the Sawmills Town Council  6:00 pm  1. CallTo Order 2. Invocation 3. Pledge of Allegiance 4. Adopt Agenda 5. Approve Meeting Minutes 6. Public Comment 7. Recognitions: A. Recycle Rewards 8. Public Comment  Mayor Joe Wesson Pastor Rick Bowman Mayor Joe Wesson Mayor Joe Wesson Mayor Joe Wesson  A. November 21, 2017: Regular Meeting Minutes  Mayor Joe Wesson  9, Honoring of Out Going Council Members 10, Outgoing Council Comments  Mayor Elect Johnnie Greene Mayor Joe Wesson Mayor Joe Wesson Town Clerk Julie. A Good Mayor Johnnie Greene Mayor Johnnie Greene Pastor Sam Craven  11. Adjourn 13. Callt to Order 14. Adopt Agenda 15. Invocation 16, Public Comment 17. Organizational Matters: A. Seating Arrangements B. Election ofMayor Pro Tem Council Ethics and Code of Conduct D. Standing Council Committee Assignments  12. Oath ofOffice for New Council Members  Mayor Johnnie Greene Mayor. Johnnie Greene Mayor Johnnie Greene Mayor. Johnnie Greene    18. Financial Matters:  A, Adopt Budget Workshop Schedule B. FY2016-2017 Audit Presentation C.E Bank Signature Cards Public Comment Updates; A. Codel Enforcement Report B. Council Comment Adjourn  Mayor Johnnie Greene Mayor Johnnie Greene Mayor Johnnie Greene  19. 20. 21.  Mayor Johnnie Greene Mayor Johnnie Greene Mayor Johnnie Greene    Page lof7  TUESDAY,NOVEMIBER 21, 2017  TOWN OF SAWMILLS REGULAR COUNCIL MEETING  6:00 PM  COUNCIL PRESENT Mayor Joe Wesson Gerelene Blevins Keith Warren Jeff Wilson Reed Lingerfelt Joe Norman  STAFF PRESENT Christopher Todd Terry Taylor Julie A Good  CALL TO ORDER: Mayor Joe Wesson called the meeting to order. INVOCATION: Associate Pastor Randy McCall gave the invocation.  PLEDGE OF ALLEGIANCE: Mayor Joe Wesson led the Pledge of Allegiance.  ADOPT AGENDA: Mayor Joe Wesson asked for a motion to adopt the November 21,2017 Reed Lingerfelt made a motion, and Keith Warren seconded, to adopt the November 21,2017  Agenda.  Agenda. All were in favor.  APPROVE OCTOBER17, 2017. REGULAR MEETING MINUTES: Mayor Joe Wesson asked for a motion to approve the October 17,2017 regular meeting minutes. Joe Norman made ai motion, and Gerelene Blevins seconded, to approve the October 17,2017  regular meeting minutes. All were in favor.  PUBLIC COMMENT: Mayor Joe Wesson asked if anyone had any questions or comments John McRary spoke about his Notice of Violation letter sent to him by Town Planner Leslie Michael Waksunski stated that he had gotten a Petition to ask the Town of Sawmills to take over Chandler Place and wanted to ask the Council to at least help the residents of Chandler Place to pave the entrance coming offofHelton Road onto Chandler Place.  at this time. M. Meadows.    November 2017 Page 2of7  Sue Hall spoke about code enforcement.  RECOGNITIONS:  RECYCLE REWARDS WINNER: Mayor Joe Wesson announced Ms. Claudia Ward-Eller as the November Recycle Rewards winner. A credit of thirty-two dollars ($32.00) will be  added to her sanitation bill. No Council action was required.  DISCUSSION:  PUBLIC HEARING: ANNEXATION:  OPEN PUBLIC HEARING: Mayor Joe Wesson asked for a motion to open the public Joe Norman made a motion, and Reed Lingerfelt seconded, to open the public hearing, All  hearing. were in favor.  STAFF COMMENTS/RECOMMENDATIONS: Town Administrator Christopher Todd stated that the Town of Sawmills had received aj petition for Voluntary Annexation from Benny and Jennifer Townsend for one (1) parçel (NCPIN-275994368). Additionally,a petition has been received for Alice and Paul Wright for one (1) parcel (NCPIN-  2755995990).  PUBLIC COMMENT: Mayor. Joe Wesson asked ifanyone wished to speak on the voluntary  annexation. No one wished to speak  CLOSE PUBLIC HEARING: Mayor Joe Wesson asked for a motion to close the public Keith Warren made a motion, and Joe Norman seconded, to close the public hearing. All  hearing. were in favor.  COUNCIL ACTION: Joe Norman made a motion, and Reed Lingerfelt seconded, to adopt    November 2017 Page 3of7  the Annexation Ordinance for Benny and Jennifer Townsend for one (1) parcel (NCPIN- 2755994368) to be effective November 21, 2017. The vote passed 4 to 1 with Jeff Wilson  being the only Council Member opposed,  Joe Norman made a motion, and Reed Lingerfelt seconded, to adopt the Annexation Ordinance for Alice and Paul Wright for one (1) parcel (NCPIN-275595990) to be effective November 21,217. The vote passed 4 to 1 with Jeff Wilson being the only  Council Member opposed.  FINANCIAL MATTERS:  EMPLOYEE LONGEVITY PAY: Town Administrator Christopher Todd stated that the Town of Sawmills has an employee longevity pay plan that has been historically paid out Jeff Wilson made a motion, and Keith Warren seconded, to issue longevity paychecks to Town employees paid out the first pay period in December. All were in favor.  during the first pay period in December.  CALDWELL COUNTY VETERANS HONOR GUARD DONATION REQUEST: Mayor Joe Wesson stated that the Caldwell County Veterans Honor Guard, Inc., requested a Joe Norman made a motion, and Jeff Wilson seconded, to give a donation in the amount of one hundred dollars ($100.00) to Caldwell County Veterans Honor Guard, Inc. All were in  donation in the amount of one hundred dollars ($100.00).  favor.  CALDWELL COUNTY DONATION REQUEST: Mayor Joe Wesson stated that the Town had received a request from Caldwell County Schools for a donation in the amount of Keith Warren made a motion, and Joe Norman seconded, to give a donation in the amount of fourteen thousand dollars ($14,000.00) to Caldwell County Schools. All were in favor. APPROVE AUDITORS CONTRACT FOR FY2017-2018: Mayor. Joe Wesson stated that the current contract with the Town auditors Lowdermilk, Church & Co., L.L.P. needs to be renewed. The renewal contract will cover the period ofJuly 1, 2017 to June 30, 2018. Reed Lingerfelt made a motion, and Joe Norman seconded, to approve a renewal contract with the Town auditors Lowdermilk, Church & Co, L.L.P. in the amount of $11,100.00 (eleven thousand one hundred dollars) and covering the period of. July 1, 2017 to June 30,  fourteen thousand dollars ($14,000.00).  2018. All were in favor.    November 2017 Page 4of7  DISCUSSION:  SAWMILLS FIRE DEPARTMENT WATER BILL: Mayor Joe Wesson stated that the Sawmills Fire Department has requested that the Town Council formally address their November 2017 water and sèwer bill because of a leaking commode. 59,000 (fifty-nine thousand) gallons of water passed through the meter during the month of October and the Sawmills Fire Department typically uses between 3,000 (three thousand) gallons and 5,000 (five thousand) gallons. Due to the unusually high usage, Town staff flagged the meter to be reread and Public Works Director Ronnie Coffey reread the meter on October 25, 2017. Public Works Director Ronnie Coffey noticed the meter was running, which indicated something was going on in the building, and spoke with a fireman that was on duty. Public Works Director Ronnie Coffey and the fireman found a running commode inside the building and turned the water off to that commode. Public Works Director Ronnie Coffey went back and read the meter later the day of October 25, 2017, after the commode was fixed and the The staff's interpretation of the Town's Utility Billing Policy is that commode leaks are ineligible for a water or sewer credit. The policy currently states that, "The Town will adjust water and sewer use on bills in case of hidden underground leaks in service lines located between the meter and the house and busted or leaking pipes inside the home."  meter was no longer running.  No Council action was taken.  SAWMILLS WATER AND SEWER RATE STRUCTURE: Mayor Joe Wesson stated that the Sawmills Town Council has had requests by citizens to discuss the water and sewer rate structure. Mayor Joe Wesson also stated that the water and sewer rate structure is discussed during the budget process and would propose that Council allow public discussion of the water and sewer rates, among other issues, during the January "Coffee with the  Council" meeting. No Council action was taken. PLANNING MATTERS:  PLANNING BOARD VACANCEY: Mayor Joe Wesson stated that the Planning Board currently has a vacant "ETJ" position due to Clyde Miller being annexed into the Town limits. There are no applications on file for the Planning Board. The Town is currently looking for  aresident oft the ETJ to serve on the Planning Board,  No Council action was taken.  RE-APFOINIMENT OF PLANNING BOARD MEMBERS: Mayor Joe Wesson stated that the term ofappointment for Planning Board members, Kelly Price and Ryan Wilson (ETJ)    November 2017 Page 5 of7  expired on September 1, 2017. Both members are willing to serve another 2 (two) year term. Reed Lingerfelt made a motion, and Keith Warren seconded, to re-appoint Kelly Price and  Ryan Wilson (ETJ) to the Planning Board. All were in favor.  UPDATES:  NOVEMBER CODE ENFORCEMENT REPORT: Town Planner Leslie M. Meadows  stated that there are ten (10) code enforcement cases open:  Teresa Annas Compton is the owner of a dilapidated house located at 4476 Sawmills School Road. Resent all documentation in form of nuisance code notice of violation (vs minimum housing) on October 17,2017. Deadline to respond and arrange hearing is November 2, 2017. No response, certified mail returned to sender, never claimed. Will move forward with implementing code by setting a hearing date, and try to make WNC Properties, LLC owner of 4209 Creekview PI. Minimum housing complaint. Town Planner Leslie M. Meadows stated that she needs to verify complaint before arranging site visit with Caldwell County Building Inspector Mark Annas and current David Graham (Landlord) owner of 4176 US Highway 321A. Minimum housing complaint. Town Planner Leslie M. Meadows stated that she needs to verify complaint before arranging site visit with Caldwell County Building Inspector Mark Annas and Carolyn Bray/Robyn Brittian, owner of 2570 Baker Cir. Abandoned mobile home. Town Planner Leslie M. Meadows spot checked on October 30, 2017. No further response from Ms. Brittian. Town Administrator Christopher Todd is working with Caldwell County Environmental Health to investigate open well/septic tank; Andrew Dehart, owner 4036 US Highway 321A, High grass and junked vehicles. High grass/weeds still need to be tended. Town Planner Leslie M. Meadows spot checked the site on final warning deadline of October 24, 2017. Vegetation around building foundation and up walls has been removed. Case Closed; John "Jody" McRary and neighbors, Jody Drive. Outdoor storage/junk vehicles in ROW/freight container. This is a non-conforming use, Impressive Auto, encroaching on neighborhood and blocking street for Fire & Rescue/Trash Pick-up. Need to remove/replace non-conforming storage container. Town Planner Leslie M. Meadows stated that she spot checked on November 9, 2017, for removal of freight container. No change, took photographic documentation. Daily fines begin from final deadline date of November 9, 2017, or Town can remove at owner's expense; Sasser Family, LLC, owner 2526 Meadows Park Lane. Minimum housing complaint. Town Planner Leslie M. Meadows stated that she needs to verify complaint before arranging site visit with Caldwell County Building Inspector Mark Annas and current  Ms. Compton aware;  resident;  current resident;  resident;    November 2017 Page 6of7  Jose Montes, owner 4321 Cherokee Court. High grass/junk vehicles. Town Planner Leslie M. Meadows stated that she spot checked property on November 9, 2017 for establishment of proper driveway. No change, took photographic documentation of tagged vehicles in cul-de-sac. Daily fines to begin from final deadline date of November 9,2017, or Town can install driveway at owner's expense. "No Parking" Steve Killian, owner of 4801 Helton Rd. Outdoor storage/trashjunk. Town Planner Leslie M. Meadows stated that she verified the complaint on September 28, 2017 and sent notice of violation letter on October 3, 2017, with a deadline ofOctober 19,2017. Town Planner Leslie M. Meadows stated she spot checked the property on October 24, 2017. The porch is still being used for storage but large solid waste items are removed from lawn (exercise equipment, appliançes, junk car). Case closed; Janice Griffin, Trustee ofIona Griffin, 2148 Oaktree Ln. Abandoned, partially burned apartment building. Town Planner Leslie M. Meadows stated that she received a response from Janice Griffin's attorney on October 26, 2017, which states that a construction crew has been contacted to assess the damage, tear down if necessary, and rebuild. Town Planner Leslie M. Meadows stated that she met with Caldwell County Building Inspector Mark Annas onsite on October 31, 2017. Town Planner Leslie M. Meadows has Caldwell County Building Inspector Mark Annas' report and will be sending a second notice of violation letter to include his findings, requesting that all grade level windows be boarded up in the meantime. Town Planner Leslie M. Meadows also stated that she will request updates on demo/rebuild from Ms. Griffin's  signs can now be posted;  attorney.  No Council action was required.  COUNCIL COMMENT: Mayor Joe Wesson asked if anyone on the Council had any Joe Norman wanted to thank everyone for coming and the Council will address any issues as Keith Warren wanted to thank everyone for coming and wanted to wish everyone a Happy Thanksgiving and wanted hoped to see everyone at the Christmas Tree Lighting and Gerelene Blevins stated that she was glad everyone came out. Gerelene Blevins also stated that she hoped to see everyone at the Christmas Tree Lighting and Christmas Parade. Jeff Wilson wanted to tell everyone Happy Thanksgiving and wanted to congratulate Reed Lingerfelt wanted to thank everyone for coming out and hoped everyone had a safe trip home, Reed Lingerfelt also stated that he wanted to congratulate everyone who won the  questions or comments at this time.  they come up.  Christmas Parade.  everyone who won the election.  election and his only regret was he couldn'thave done more for the Town.    November 2017 Page 7of7  Mayor Joe Wesson wanted tot thank everyone for coming out. MayorJ Joe Wesson also wanted  to congratulate everyone who won the election. Mayor Joe Wesson made several announcements: at 6:30pm in the Farmers Market Field.  The Sawmills Christmas Tree Lighting will be on Thursday, November 30, 2017 beginning The Sawmills Christmas Parade will be on Saturday, December 2, 20176 beginning at 10:00am, The Staff Christmas Party will be on Friday, December 8, 2017 beginning at 6:30pm at the  Granite Falls Rotary Building.  COUNCIL ADJOURN: Mayor Joe Wesson asked for a motion to adjourn.  Reed Lingerfelt made ai motion, and Keith Warren seconded, to adjourn the meeting. All were  in favor.  Joe Wesson, Mayor  Julie A. Good, Town Clerk    AGENDAITEM7A  MEMO DATE: SUBJECT:  December 19, 2017 Recognition: Recycle Rewards Program  Discussion:  The Town of Sawmills would like to congratulate Helen Benge on winning the Recycle Rewards Program for the month of December. Mayor Joe Wesson will present her with a Certificate of Appreciation. A thirty-two dollar ($32.00) credit will be added to the current sanitation bill.  Recommendation: No Council action is required.    AGENDA ITEM9  MEMO DATE: SUBJECT:  December 19,2017  Honoring of Out Going Council Members  Discussion:  The Town of Sawmills would like to recognize Mayor Joe Wesson, Councilwoman Gerelene Blevins and Councilman Reed Lingerfelt for their service and dedication to the citizens ofthe Town of Sawmills. Mayor Elect Johnnie Greene will present them with a Certificate of  Appreciation.  Recommendation: No Council action required.    AGENDA ITEM 12  MEMO DATE: SUBJECT:  December 19,2017 Oath of Office for New Council Members  Discussion:  Town Clerk, Julie A. Good, will administer the Oath ofOffice as follows:  Mayor - Johnnie Greene  Council Members - Clay Wilson and Rebecca Johnson  Recommendation: No Council action is required.    AGENDA ITEM16A  MEMO DATE: SUBJECT:  December 19, 2017 Seating Arrangements  Discussion:  The new Council seating arrangement will be as follows (from right to left):  Joe Norman Keith Warren Rebecca Johnson Town Attorney Terry Taylor MayorJ Johnnie Greene Town Administrator Christopher Todd Jeff Wilson Clay Wilson Town Clerk Julie A Good  Recommendation: No Council action is required.    AGENDA ITEM16B  MEMO DATE: SUBJECT:  December 19,2017 Organizational Matters: Election ofl Mayor Pro Tem  Discussion:  Asaresult of the November 2017 election, Council will need to elect a new. Mayor Pro Tem. Enclosed is a description of the duties ofthe Mayor Pro Tem in accordance with NCGS $ 160A-  70 and as stated in the Town of Sawmills Code of Ordinances.  Recommendation:  Council needs to elect a member of the Council to serve as the Mayor Pro Tem.    AGENDA ITEM 16C  MEMO DATE: SUBJECT:  December 19, 2017 Organizational Matters: Council Ethics and Code of Conduct  Discussion:  Enclosed with this memo is a copy of the Code of Ethics prepared by Attorney Terry Taylor and adopted by the Town Council on August 17,2010. North Carolina General Statutes $ 160A-83 requires the governing board to adopt a code of ethics to guide the actions ofi its members in the Also enclosed is a Standard of Conduct form prepared by Attorney Terry Taylor. Mayor Johnnie Greene asks each Council member to read this form. New Council members should be prepared  performance of their duties.  to sign this document. A copy is kept on file with the Clerk.  Recommendation:  Council needs to review and sign the enclosed document.    CODE OF ETHICS  Adopted: AuGus 17,2010 Resolution No.:  TOWN OF SAWMILLS  Standards of Conduct and Conflictoflnterest  A. Purpose  The purpose of this Code of Ethics is to establish guidelines for ethical standards of conduct oft the Town of Sawmills and to help determine what conduct is appropriate in particular cases. It should not be considered a substitute for the law or for a board member's! best judgment.  B. Definitions  For purposes of this section, the following definitions shall apply:  1. Business Entity means any business, proprietorship, firm, partnership, person in representative or fiduciary capacity, association, venture, trust or corporation which is 2. Town Official means the Chairman, members of the Town Board, Executive Manager, 3. Immediate Household means the Town Official, his/her spouse, and all dependent 4. Interest means direct or indirect pecuniary or material benefit accruing to a Town Official as a result of a contract or transaction which is or may be the subject of an official act or action by or with the Town. For purposes of this article, a Town Official shall be deemed to have an interest in the affairs of (1) any person in his immediate household as such term is defined in this section, (2) any business entity in which the Town Official is an officer or director, (3) any business entity in which an excess often percent (10%) of the stock of or legal or beneficial ownership ofis controlled or owned directly by or indirectly by the Town Official, (4) any non-profit organization on which the Chairman or any member of the Town Board currently serves an officer, director, or  organized for financial gain or for profit. Town Attorney and Department Heads. children of the Town Official.  board member, direct or indirect.  170989-1    5. Official act or action means any legislative, administrative, appointive or  discretionary act ofany Town Official.  C:s Standards of Conduct  1. Scope. All Town Officials as defined in this article shall be subject to and abide by 2. Interest in Contract or Agreement or Employment. No Town Official herein defined shall have or thereafter acquire an Interest in any contract or agreement with the Town, except as allowed by and in conformance with the procedure set forth in the North Carolina General Statutes. This section does not prevent consulting or employment contracts between an Official and the Town that may otherwise be allowed by law sO long as the Official that has the conflict does not participate in the selection, award or 3. Use of Oficial Position. No Official shall use his or her official position or the Town's facilities for his or her private gain. In addition, Town Officials shall not misuse their status in such a way as to require,, expect, or accept favors from subordinate 4. Disclosure of Information. No Official shall use or disclose confidential information gained in the course of or by reason ofhis official position for purposes of advancing (1) his or her financial or personal interest, (2) a business entity in which he or she is an owner in part or in whole, an officer or director, (3) the financial or personal interest ofa 5. Incompatible Service. No. Official shall engage in or accept private employment or render service to private or other public interests when such employment or service is incompatible with the proper discharge of official duties or would tend to impair independence ofjudgment or action in the performance of official duties unless otherwise permitted by law and unless disclosure is made as provided in this article. Before accepting private employment, the Official should consider whether such employment would impact the Town negatively. An Official who accepts private employment should 6. -- Gifts. No Town Official shall directly or indirectly solicit any gift or accept or receive any gift having a value of Twenty-Five Dollars ($25.00) or more whether in the form of money, services loaned, travel, entertainment, hospitality, thing or promise or any other form under circumstances in which it could reasonably be inferred that the gift was intended to influence him or her or could reasonably be expected to influence him or her in the performance of official duties or is intended as a reward for any official action or his or her part. Legitimate political contributions shall not be considered as gifts under  the following standards ofo conduct.  supervision oft the Contractor Employee.  employees.  member of! his or her immediate household or that of any other person.  not represent himself or herself as an employee or agent of the Town.  the provisions oft this paragraph.  170989-1    7. Special Treatment. No Town Official shall grant any special consideration, treatment, or advantage to any citizen or public or private entity beyond that which is available to  every other citizen or entity. 8. Standards ofConduct.  These Standards of Conduct require that:  Section1 1. Town of Sawmills Board Members should obey all laws applicable to their official actions as members of the board, Board Members should be guided by the spirit as well as the  letter of the law in whatever they do.  At the same time, Board Members should feel free to assert policy positions and opinions without fear of reprisal from fellow board members or citizens. To declare that a board member is behaving unethically because one disagrees with that board member on a question of policy (and not because of the board member's behavior) is unfair, dishonest, irresponsible, and itself Section 2. Board members should act with integrity and independence from improper influence Section 3(a) Board Members should avoid impropriety in the exercise of their official duties. Their official actions should be above reproach. Although opinions may vary about what behavior is inappropriate, this board will consider impropriety in terms of whether a reasonable person who is aware of all of the relevant facts and circumstances surrounding the board Section 3(b) Ifal Board Member believes that his or her actions, while legal and ethical, may be misunderstood, the member should seek the advice of the board's attorney and should consider Section_4. Board Members should faithfully perform the duties of their offices. They should act as the especially responsible citizens whom others can trust and respect. They should set a good example for others in the community, keeping in mind that. trust and respect must continually be  unethical.  as they exercise the duties of their offices.  member's action would conclude that the action was inappropriate.  publicly disclosing the facts of the situation and the steps taken to resolve it.  earned.  Board Members should faithfully attend and prepare for meetings. They should carefully analyze all credible information properly submitted to them, mindful of the need not to engage in communications outside the meeting in any quasi-judicial matters. They should demand full  accountability from those over whom the Board has authority.  Board Members should be willing to bear their fair share of the board's workload. To the extent appropriate, they should be willing to put the board's interests ahead of their own.  170989-1    Section5 5. Board Members should conduct the affairs of the board in an open and public manner. They should comply with all applicable laws governing open meetings and public records, recognizing that doing so is an important way to be worthy of the public's trust. They should remember when they meet that they are conducting the public's business. They should also remember that local government records belong to the public and not to board members or their  employees.  In order to ensure strict compliance with the laws concerning openness, boards members should make clear than environment of transparency and candor is to be maintained at all times in the govemmental unit. They should prohibit unjustified delay in fulfilling public records requests. They should take deliberate steps to make certain that any closed sessions held by the board are lawfully conducted and that such sessions do not stray from the purposes for which  they are called.  D. Disclosure of Interest in Legislative Action  The Chairman or any member of the Town Board who has an Interest in the official act or action before the Town Board shall publicly disclose on the record of the Town of Sawmills the nature and extent of such interest and shall withdraw from any consideration of the matter if E. Investigations Instigated by Town Board, Town Manager or Any Other Person 1. The Board may direct the Town Attorney to investigate any apparênt violation of this article as it applies to the Chairman, any member of the Board, or Town Manager, and to 2. The Board may direct the Town Manager to investigate any apparent violation of this article by the Town Attorney and to report the findings of the investigation to the Board. 3. Any person who believes that a yiolation of this article has occurred may. file a complaint in writing with the Board when the Chairman and members of the Board, 4. If the Board, after receipt of an investigation, has cause to believe a violation has occurred, the Board shall schedule a hearing on the matter, said hearing may be held as a Closed Session. The Official who is charged with the violation shall have the right to present evidence, cross-examine witnesses, including the complainant or complainants, and be represented by counsel at the hearing. Ifupon the conclusion of the hearing, the majority vote of the Board finds a violation has occurred, the Board may adopt a resolution of censure which shall be placed as a matter of record in the  excused by the Authority.  report the findings of the investigation to the Board.  Town Manager or Town Attorney are the subjects of the complaint.  minutes of an official Board meeting.  170989-1    F. Advisory Opinions.  When a Town Official has a doubt as to the applicability of any provision of this articles to a particular situation or to the definition of terms used in this article, he or she may apply to the Town Board or Town Attorney for an advisory opinion, either of which shall issue an opinion in writing and file same with either the Board or Town Attorney. The Town Official shall have the opportunity to present his or her interpretation of the facts at issue and of the application of provisions of this article before such advisory opinion is made. In addition, the Town Official shall publicly disclose to the Board or Town Manager the facts of issue in a particular situation and shall rely upon any resolution adopted by the Board or Town Manager  regarding that particular situation.  Adopted this the 17  day of AuGust  20_10  TOWN OF SAWMILLS  OF  V SEAL JULY1,1989 K COA  By:  A  Mayor  ATTEST: Sucun MRL Town Clerk  170989-1    STANDARD OF CONDUCT  Our Value Statement:  As a Council Member of the Town of Sawmills, I commit to conduct myself as a 1. Service. Iwill be responsive to the needs of citizens and my fellow Council Members  professional and support the following values:  by consistently exceeding their expectations. person's contribution as important.  2. Respect. I believe in the value of my fellow Council Members and recognize each 3. Integrity. Iwill be fair, consistent and honest with my fellow Council Members, the staff 4. Competence. As a Council Member, I will continue to grow and develop my skills and understanding through attending seminars and read other information that is available to 5. Innovation. Iwill be open-minded, I will be flexible and receptive to change and actively 6. Attitude. Iwill treat my fellow Council Members, the staff and citizens with respect and dignity. Iwill listen and communicate in a sincere way, being sensitive to the needs of  and citizens. Iwill be responsible and I will do what I sayIv will do.  me about governing of a town inl North Carolina.  involved in identifying opportunities for improvement for the town.  others. This the.  day of  20  (Seal)    AGENDA ITEM: 16D  MEMO DATE: SUBJECT:  December 19, 2017 Organizational Matter: Standing Council Committee Assignments  Discussion: Mayor.  Enclosed with this memo is a copy of the Standing Council Committees as appointed by the  Recommendation: No Council action is required.    PA  Town of Sawmills  Standing Council Committees for 2018-2019  Public Works Committee Roadways & Streets Water Resources Wastewater Drainage Right-of-Ways Solid Waste  Clay Wilson  Joe Norman  Parks & Recreation Committee Parades, Festivals, & Special Events Civic Organizations Planning & Development Committee Land Use Regulations Zoning Extra-Territorial Jurisdiction (ETJ) Code Enforcement Law & Finance Committee Administration Budget Appropriations Audit Performance Public Health & Safety Intergovernmental Committee W.P.C.O.G. N.C.L.M. Community Colleges Chamber of Commerce Institute of Government ntergovernmental (County/State) Personnel Committee  Rebecca Johnson  Keith Warren  Jeff Wilson  Keith Warren  Joe Norman  Rebecca Johnson  Keith Warren  Jeff Wilson  Clay Wilson  Joe Norman  *The Mayor is a member of all Standing Council Committees  Updated: December 2017    AGENDAI ITEM17A  MEMO DATE: SUBJECT:  December 19, 2017 Financial Matters: Adopt Budget Workshops Schedule  Discussion:  Enclosed with this memo is a copy of the proposed FY 2017-2018 budget workshop schedule. The annual Council budget retreat is scheduled for February 5, 2018, from 9:00 am to 4:00 pm,  at the Western Piedmont Council of Government.  As presented, the budget schedule includes four (4) budget workshops.  Recommendation:  Staff recommends Council adopt the FY 2015-2016 budget workshops schedule.    OFSANIN  MEOAPORATED  FY2018-2019 Budget Retreat and Workshop Schedules  December 19th at 6:00 pm Regular Council Meeting January 18th at 6:00 pm Special Council Meeting February 15th from 9:00- Special Council Meeting March 8th from 5:00-7:00 Special Council Meeting April 5th from 5:00-7:00 Special Council Meeting April 19th from 5:00-7:00 Special Council Meeting May 3rd from 5:00-7:00 Special Council Meeting May 15th at 6:00 pm Regular Council Meeting June 19th at 6:00 pm Regular Council Meeting  Adopt FY: 2017-2018 Budget Retreat and Workshop Schedules  (Sawmills Town Hall Council Chambers) Coffee with the Council (Sawmills Town Hall Council Chambers) Annual Council Budget Retreat (Western Piedmont Council of Government) Budget Workshop Number1 (Sawmills Town Hall Council Chambers) Budget Workshop Number 2 (Sawmills Town Hall Council Chambers) Budget Workshop Number: 3 (Sawmills Town Hall Council Chambers) Budget Workshop Number 4 (Ifneeded) (Sawmills Town Hall Council Chambers) Presentation of FY 2018-2019 Budget and Call a Public Hearing (Sawmills Town Hall Council Chambers) Public Hearing and Adoption ofl FY 2018-2019 Budget (Sawmills Town Hall Council Chambers)  4:00  *As required by law all meetings are open to the public.  Town of Sawmills 4076 US Highway 321-A * Sawmills NC * (828)396-7903 * (828)396-8955 fax  ww.oymohawmilscon    AGENDA ITEM 17B  MEMO DATE: SUBJECT:  December 19,2017 Financial Matters: FY Ending June 30, 2018 Audit Presentation  Discussion:  Enclosed with your agenda packet is a copy of the audit for fiscal year ending June 30, 2018. James Lowdermilk and Rick Hammer, with Lowdermilk, Church & Co., LLP, will be on hand to  formally present the audit to the Mayor and Council.  Recommendation: No council action required.    TOWN OF SAWMILLS Financial Highlights Years Ended June 30, 2017 and 2016  General Fund Cash and investments Total assets Fund balance Total revenue Total expenditures Operating transfer in (out) Increase (decrease) in fund balance Ad valorem taxes collected current year levy Percent oft taxes collected Investment income Water and Sewer Fund Cash and investments Total assets Net position Operating revenue Operating expenses Operating income (loss) Nonoperating revenues Capital contributions Change in: net position Accounts receivable Investment income All Funds GASB34 Cash andi investments Net position  2017  2016  Inc/(Dec)  $ 5,505,920 $ 4,562,855 $ 943,065 $ 5 5,759,408 $ 5,103,823 $ 655,585 $5 5,656,971 $ 4,999,602 $ 657,369 $ 2,115,673 $ 2,145,468 $ (29,795) $1 1,458,304 $ 1,419,442 $ 38,862  $  $  $  657,369 $ 726,026 $ (68,657) 493,213 $ 477,013 $ 16,200  96.18  94.85  1.33 (61)  $ 3,094 $ 3,155 $  $3,821,760 $ 3,796,436 $ 25,324 $8,935,252 $ 8,833,471 $. 101,781 $8,744,835 $ 8,641,037 $ 103,798 $ 828,341 $ 740,707 $ 87,634 726,774 $ 790,672 $ (63,898) 101,567 $ (49,965) $ 151,532  $ 2,230 $ $  254 $ (1,976) 916,879 $ (916,879)  $ 103,798 $ 867,168 $ (763,370) $ 93,603 $ 73,738 $ 19,865 $ 2,230 $ 2,486 $ (256) 9,662,680 $ 8,694,291 $ 968,389 $17,092,366 $16,498,344 $ 594,022    AGENDA ITEM 17C  MEMO DATE: SUBJECT:  December 19,2017 Financial Matters: Banking and AP Check Signatures  Discussion:  Due to recent changes on the Council, new signature cards will need to be on file at the bank. The bank requires ai new signature card whenever there are changes in the staffand/or Council. Two (2) signatures are required for accounts payable checks and the safety deposit box. First Citizens Bank- - Checking - A/P, Safety Deposit Box, Public Fund CD's  CommunityOne Bank - Public Fund CD's  The following Council and Staff have authorization to sign on behalf of the Town with regards to  banking transactions:  Christopher Todd - Town Administrator Karen Clontz-1 Finance Officer Joel Norman-Councilman  Typically the Mayor, one other Council member, Town Administrator and the Finance Officer  are authorized to sign on behalf of the Town with regards to the bank.  Recommendation:  Staff recommends Council appoint Mayor Johnnie Greene to be on file with First Citizens Bank and CommunityOne Bank, and reappoint Joe Norman or appoint another Council member,    AGENDA ITEM 20A  MEMO DATE: SUBJECT:  December 19, 2017 Updates: Code Enforcement Monthly Report  Discussion:  The attached report shows the progress that Planner Leslie Meadows continues to make  throughout the town. Recommendation: No Council action required.