MINUTES TOWN OF STOKESDALE REGULAR TOWN COUNCIL MEETING 8325 ANGEL PARDUE ROAD STOKESDALE, NC27357 AUGUST: 11,2 2022 AT 7:00PM  Member's! present were: Mayor Mike Crawford; Mayor Pro-Tem Derek Foy; Council Members: Jimmy Landreth, Tim Jones, and Jim Rigsbee; Town Attorney Tom Medlin; Finance and Budget Officer Kim Thacker, Town Clerk Dale Martin and Deputy Town Clerk Robbie Wagoner.  1.  Call to Order, Pledge of Allegiance and Invocation  Mayor Mike Crawford called the meeting to order and led the Pledge of Allegiance. Councilman Mayor Crawford announced the receipt ofa State Grant for $50,000 that the Town will be receiving due to the efforts ofMayor Pro Tem Foy. The grant can be used for capital  Tim Jones gave the invocation.  improvement projects or equipment.  2.  Review and Adopt the Agenda  Councilman Jones added item #13a - Septic System Maintenance.  Mayor Pro Tem Foy added a discussion on Water Workshop needs after item #12. Town Park  Improvements.  Mayor Pro Tem Foy made a Motion to adopt the agenda as amended.  Councilman Jones seconded the motion Mayor Crawford Councilman Landreth Aye Councilman Rigsbee Motion carried. 3.  Aye Aye  Mayor Pro Tem Foy Aye Councilman Jones Aye  Review and Approve Minutes: June 21, 2022 Special Called Town Council meeting Mayor Crawford made a Motion to approve the Minutes ofJune 21, 2022 Special Called Town  Council meeting as presented. Mayor Pro Tem Foy seconded the motion. Mayor Crawford Councilman Landreth Aye Councilman Rigsbee  Aye Aye  Mayor Pro Tem Foy Aye Councilman Jones Aye  281    Motion carried. 4.  Public Safety Reports:  Fire Department  Fire ChiefTodd Gauldin gave the fire report for the month. The Fire Department" s tip for the month is "stop, drop and roll" reminder and encouraged everyone to have al home escape plan in Councilman Rigsbee reminded citizens to always secure their property to deter thieves.  place and to practice it.  5.  Administrative Reports:  a) Administrative Report from Interim Town Clerk:  Town Clerk Dale Martin presented the. Administrative Report for the month of July.  b) Planning Board: None presented.  c) Events Committee:  Mayor Pro Tem Foy announced the parade is planned for the second Saturday inl December.  d) Property Committee:  Councilman Jones reported that the coke cola machine is still at the park, however there is no money, nor inventory in the machine. Council discussed options tol have the machine removed  and then asked that it be plaçed on next month's agenda for discussion.  6.  Financials: Finance/Budget Officer:  Kim Thacker  Mrs. Kim Thacker presented the financial reports for the month of July for both the general fund  and water fund.  Mrs. Thacker then noted the following changes to the Budget message:  Page 1: Highway 220 was changed Interstate 73  Page 2: REVENUES: first 2 sentences were changed to read - General Fund Revenues for Fiscal Year (FY) 2022-2028 are estimated at $794,787.50. The town receives $158,690.11 from the Water Enterprise Fund as ai reimbursement for shared expenses paid from the Town's General Page 2: end of same paragraph, sentence added: The town has been awarded funds from a federal grant from the State and Local Fiscal Recovery Fund also, known as the American Rescue  Fund.  Plan (ARP) in the amount of $362,787.50.  282    Page 2: EXPENDITURES: changed to read: General Fund Expenditures for the Fiscal Year (FY) 2022/2023 are budgeted to be $953,427.61. General Fund revenue of $794,787.50 coupled with the reimbursement of $158,690.11 from the Water Enterprise Fund for shared expenses paid in full for the General Fund represent al balanced General Fund budget for FY 22/23.  Page 3: corrected House Bill # to read 1136  Page 3: removed thel last sentence: Legislation is currently being discussed which would delay  the Town'si requirement to encumber or spend these funds until June 2023.  Mayor Pro Tem Foy made. a Motion to adopt the revised Budget Message and place on the Councilman Jones seconded the motion and Amended the motion to include the date 8-11-2022  Town's website.  added to the end oft the Message.  Mayor Pro Tem Foy accepted the amendment.  Mayor Crawford Councilman Landreth Aye Councilman Rigsbee Motion carried. 7.  Aye Aye  Mayor Pro' Tem Foy Aye Councilman Jones Aye  Citizen's Comments from the Floor (3-minute Limit per Speaker)  Derek Mobley, 6012 Crystal Spring Court, Greensboro, NC 27410, County Commissioner, Democratic Candidate, introduced himself and expressed his concerns with spending in our school system, sufficient law enforcement and total budget expenditures. He noted that Stokesdale does not receive sales tax revenues and will investigate ways toi remedy that overall. Mayor Pro Tem Foy mentioned Caldwell County's arrangements for distributing sales tax and Councilman Landreth asked ifh he was in favor of ai tax increase. Mr. Mobley stated not generally  asked that, ife elected, he might investigate that possibility. but would depend on how the money is to be spent.  OLD BUSINESS 8.  Review and Adopt the 2022-2023 Schedule of Fees and Charges  Return Check Fee - set at rated allowed by NCGS ($35.00). Ball Fields and Shelter rentals discussed - no change.  Town Hall rentals discussed changed Kitchen to $100/resident S150/non-resident - Deposit  $250  283    Non-Profits: Resident- - No Fee reservation per month) Board of Adjustment Cases: $250  Non-Resident- $100  Statement added: No fee for Non-Profits with a legal Stokesdale address (Limit 1 free  Street and Easement Closings: no change, investigate further.  Any other Requested Public Hearing: $250 per case, plus legally required advertising costs  Water Customer Service Fee: $25.50 Water Usage Fee: $6.70 per 1,000 gallons  Close/Abandoned Tap Fee: $250 ($1,000: reconnect Fee) Water Meter Deposit: $500.00 (refunded upon return undamaged) Mrs. Thacker pulled records of payments to the Town's Engineer.  Plan Review Feei increased to $550.  Councilman Jones made a Motion to authorize Staff to made the above changes to the 2022- 2023 Schedule of Fees and Charges and to submit to Council for review and approval at a later  date. Councilman Landreth seconded the motion.  Mayor Crawford Councilman Landreth Aye Councilman Rigsbee Motion carried. NEW BUSINESS  Aye Aye  Mayor Pro Tem Foy Aye Councilman Jones Aye  9.  Authorization of Mayor to execute. letter from Offit Kurman to transfer representation, files and records currently maintained by the' Town Attorney Tom  Medlin.  Mayor Crawford made a Motion to execute. Letter from Offit Kurman dated July 7,2022, to transfer representation, files and records currently maintained by the Town Attorney Tom  Medlin to the new: firm.  Councilman Rigsbee seconded the motion, Mayor Crawford Councilman Landreth Aye Councilman Rigsbee  Aye Aye  Mayor Pro' Tem Foy Aye Councilman Jones No  284    Motion carried, 4-1.  10. Discussion on Water Line. Extension on Ellisboro Road.  Councilman Jones made a Motion table the water line extension ofEllisboro Road for consideration at al later date as a capital improvement project. Councilman Landreth seconded.  Mayor Crawford Councilman Landreth Aye Councilman Rigsbee Motion carried.  Aye Aye  Mayor Pro Tem Foy Aye Councilman Jones Aye  11. Request by NCDOT: for Road Abandonment of SR 2102 Angel Pardue Road in Mayor Crawford made a Motion to approve a request by NCDOT to abandon a portion of SR Councilman Jones asked to amend the motion to identify the NCDOT: file # G-41-22. Mayor Crawford and Councilman Landreth accepted the amendment.  Stokesdale in Guilford County  2102 Angel Pardue Road. Councilman Landreth seconded.  Mayor Crawford Councilman Landreth Aye Councilman Rigsbee  Aye Aye  Mayor Pro' Tem Foy Aye Councilman Jones Aye  RESOLUTION No. R-2022-02  A RESOLUTION CONSENTING TO THE. ABANDOMENTOF A PORTION OF ANGEL PARDUE ROAD (SR 2102), LOCATED WHOLLY WITHINTHE CORPORATE LIMITS OF THE TOWN OF STOKESDALE, NORTH CAROLINA, FROM THE SECONDARY ROAD SYSTEM OF THE STATE OF  NORTH CAROLINA  WHEREAS, Angel Family Limited Partnership, the property owners of this portion of Angel Pardue Road (SR 2102) have petitioned the North Carolina Department of Transportation to abandon 0.07 miles of said road from the State Maintained System as shown on the aerial map WHEREAS, the North Carolina Department of Transportation has declared through a letter dated August 3, 2022, that the 0.07 mile portion of said road located on the property of Angel Family Limited Partnership should be abandoned from the Secondary Road System of the State  attached to and made. a part oft this Resolution as Exhibit A; and  ofNorth Carolina; and  285    WHEREAS, the cognizant District Engineer oft the North Carolina Department ofTransportation does recommend the aforesaid Exhibit A description abandonment from the Secondary Road  System oft the State ofNorth Carolina. NOW,THEREFORE, BEITI RESOLVEDTHAT:  The Town Council on behalf oft the Town of Stokesdale, North Carolina does herewith, after due consideration and deliberation and without any objection being heard, concur and consent to the abandonment of0.07 miles of Angel Pardue Road, (SR 2102) from the Secondary Road System of the State ofNorth Carolina to the same degree and measure to which Angel Family Limited Partnership has petitioned said Department ofTransportation of the State ofNorth Carolina; and to the same degree and measure to which the said Department of Transportation does now recommend abandonment from the said Secondary Road System of the State ofNorth Carolina.  This the 11thday of August, 2022.  Motion carried.  12. Town Park Improvement  Mayor Pro Tem Foy and Councilman Landreth provided an update on1 the on-going discussions for improvements to the' Town's park taking into consideration the results oft the town's survey that was conducted a few years ago. Items ofinterest identified were: basketball courts,  playgrounds and picnic areas, nature trails and amphitheater.  12a. Water work shops.  Mayor Pro' Tem Foy recommended Council commit to holding a water workshop every other Tuesday at 5:15 pm at' Town Hall, starting with August 16th. He referenced the' Town's policy that special called meetings arel held at 7:00. PM, however, he felt that if Council consents to meet at an alternate time for a workshop meetings that it is proper to do so. This schedulei is conducive to staff time as well as contractors or engineers that may be asked to attend. Council discussed the format for the: meetings and noted that no spending of town money is expected tol be voted upon at these workshop meetings, however, votes may occur assigning Mayor Pro Tem Foy made a Motion tol hold a series ofwater workshop meeting at 5:15 pm, every other' Tuesday, beginning with August 16, 2022, August 30", 2022, September 13, 2022, September 27,2022, October 11,2022, October 25, 2022, November 8, 2022, November 22, 2022, December 6, 2022 and December 20, 2022, at Town Hall. Councilman Rigsbee seconded  specific tasks to staff or council members as follow up: items.  the motion. Mayor Crawford Councilman Landreth Aye Councilman Rigsbee  Aye Aye  Mayor Pro Tem Foy Aye Councilman Jones No  286    Motion carried, 4-1.  13. Discussion ofTown Utility Contractors  Councilman Rigsbee recommended that Staff put together a vendor package that includes any proposal, insurance information, etc. for Council's review prior to taking a vote on aj potential Councilman Jones stated that he added this item after he discovered that the Town has no backup utility contractor. He added that he has been in contact with A &I D Enterprises, Inc. as a Councilman Jones made a Motion to add A & D Enterprises, Inc. to the Town's Emergency Contact List as back up vendor and that we: follow up with. A &I D. Enterprises to request they provide the Town with aj price list and relevant insurance information. Mayor Pro Tem Foy  vendor.  potential backup utility contractor.  seconded motion. Mayor Crawford Councilman Landreth Aye Councilman Rigsbee Motion carried.  Aye Aye  Mayor Pro Tem Foy Aye Councilman Jones Aye  13a. Septic System Maintenance  Councilman Jones then addressed the need to have septic system serviced here at Town Hall. Following al brief discussion, estimates will be obtained and brought back to Council for action. Mayor Crawford asked for Citizen's Comments prior to Council's Closed Session. 15. Citizen's Comments from the Floor. (3-minute Limit per Speaker)  Bobbie Dalton, 8639 Oak Level Church Road, Stokesdale, NC - expressed a concern about  cyber bulling.  14. Closed Session in Accordance with NCGS 143-318-11 (a) (6)  (a). Permitted Purposes. - Iti is the policy oft this State that closed sessions shall be held only when required toj permit aj public body to acti in thej publici interest as permitted in this section. Aj public body may holda a (6) To consider the qualifications, competence, performance, character, fitness, conditions of appointment, or conditions ofi initial employment of an individual public offiçer or employee or prospective public officer or employee; or tol hear or investigate a complaint, charge, or grievance by or against ani individual public officer or employee. General personnel policy issues may not be considered in a closed session. A public body may not consider the qualifications, competence, performance, character, fitness, appointment, or removal ofa member oft thej public body or another body and may not consider or fill a vacancy among its own membership excepti in an open meeting. Final action making an appointment or discharge or removal by a public body having final authority fort the appointment or discharge or1 removal shall be taken in an open meeting.  closed session and exclude thej public only when a closed session is required:  287    Mayor Crawford made a Motion to enteri into Closed Session in accordance with NCGS 143- 318-11 (a)(6) at 9:09 pm. Mayor Pro Tem Foy amended the motion to state that the purpose of the Closed Session is to discuss personnel matters. Councilman Rigsbee seconded the motion.  Mayor Crawford Councilman Landreth Aye Councilman Rigsbee Motion carried.  Aye Aye  Mayor Pro Tem Foy Aye Councilman Jones Aye  Mayor Pro Tem Foy made a Motion to enter into Open Session at 9:44 pm. Councilman  Landreth seconded the motion. Mayor Crawford Councilman Landreth Aye Councilman Rigsbee Motion carried.  Aye Aye  Mayor Pro Tem Foy Aye Councilman Jones Aye  Mayor Pro Tem Foy made al Motion to appoint Priscilla Hunsucker as Water System Customer Service Manager and set a wage of $21.40/hour. Councilman Landreth seconded the motion.  Mayor Crawford Councilman Landreth Aye Councilman Rigsbee Motion carried. 16. Council Comments.  Aye Aye  Mayor Pro Tem Foy Aye Councilman Jones Aye  Councilman Rigsbee reminded everyone that school will be starting and to be safe and pay Mayor Pro Tem Foy thanked those in the audience tonight and congratulated Mr. Hunsucker on Councilman Jones thanked the citizens in attendance and Staff. Hei noted the passing of Shorty Mayor Pro Tem Foy echoed Councilman Jones comments ini regard to Mr. Wilson. Mayor Crawford also echoed those comments ini regard to Mr. Wilson. Councilman Landreth thanked everyone for attending.  attention as kids getting on and off the school buses.  her promotion.  Wilson in Summerfield, a local icon.  17. Adjournment. motion.  Councilman Landreth made a Motion to adjourn at 9:50 pm. Councilman Jones seconded the  288    Mayor Crawford Councilman Landreth Aye Councilman Rigsbee Motion carried. Announcements:  Aye Aye  Mayor Pro Tem Foy Aye Councilman Jones Aye  Being no further business to come before Council, the meeting was adjourned at 9:50 pm.  Cancelled: Planning Board Meeting Thursday, August 25th at 7pm at Town Hall Town Council Meeting Thursday, September 8th at' 7 pm at Town Hall  Approved: June 8, 2023  Michael E. Crawford, Mayor  ATTEST:  Lbmat Dale F. Martin, Town Clerk  03  289