MINUTES TOWN OF STOKESDALE 8325 ANGEL PARDUE ROAD STOKESDALE, NC27357 JUNE 21, 2022 AT 7:001 PM  SPECIAL CALLED TOWN COUNCIL MEETING  Member's present were: Mayor Mike Crawford, Mayor Pro-Tem Derek Foy, Council Members:  Jimmy Landreth, Tim Jones, and Jim Rigsbee, and Town Clerk Dale Martin.  1. Call To Order and Invocation. Mayor Crawford called the meeting to order. 2. Adopt the Agenda. seconded the motion.  Mayor Mike Crawford made a Motion to adopt the agenda as presented. Mayor Pro Tem Derek Foy Vote: Mayor Crawford-aye, Mayor Pro Tem Foy-aye; Councilman Rigsbee-aye, Councilman Mayor Pro Tem Foy made a Motion to allow Councilman Jim Rigsbee to: rejoin the discussion in the search for a Town Clerk. Councilman Rigsbee had previously been excluded due to a conflict of Councilman Jones questioned the need for this motion ifCouncil did not vote to exclude Mr. Rigsbee for the discussions before. As a member oft the Council he had the right tol be included.  Jones-aye; and Councilman Landreth-aye.  interest. Councilman Landreth seconded the motion.  Mayor Pro Tem Foy withdrew his motion.  Mayor Pro Tem Foy made a Motion authorizing the Mayor to sign and date all approved minutes and have Staff place them on the Town's website by Wednesday, June 29, 2022. Councilman Jones Vote: Mayor Crawford-aye, Mayor Pro Tem Foy-aye; Councilman Rigsbee-aye, Councilman  seconded the motion.  Jones-aye; and Councilman Landreth-aye. 3. Review ofTown Staffing needs and goals. Council discussed various items on this list. What is needed from a Stokesdale Town Clerk  Mayor Pro Tem Foy presented the following list ofjob duties for the Town Clerk, see below.  1. Positive Attitude 2. Emotionally Intelligent 3. Competent 4. Self-Driven  5. Intrinsically Motivated. Independent worker who does not need constant direction of what to  do. Proactive and not reactive.  265    6. Capacity to Manage Large Work Load 7. Effective. Prioritize Tasks  8. Produce concise and accurate minutes and submit to council on timely basis to be approved at 10. Comfortable and Proficient with MS Word and Excel. PowerPoint, to a lesser degree. 12. Do all Things Planning Board related. Mnuimstnpommuncaw etc.  the very next meeting. Every time.  9. Manage Expectations to stake holders, specifically town council 11. Knowledgeable about Town Developmental ordinances 13. Work with Town Committees from Time to Time  14. Write Professional Emails 15. Be Honest  16. Be Knowledge about Water System's operations, specs, and establish good rapport with Town  ORC and Contracted Water System vendor. 17. Be a town contact with all Current Town Vendors 19. Execute assigned task when voted on by council 20. Serve all council members equally. 21. Doi not politicize minutes  18. Be informed on status of current town contracts (when they expire, etc.)  22. Effectively Manage or Oversee the management ofTown's Webpage  23. Potentially revamp the webpage. Ours is abysmal. 25. Potentially implement document imaging system  24. Manage effective filing system 26. Support your colleagues  27. Keep a Complaint Log recording any citizen complaint or concern  28. Understand the water billing and be able to perform the job in the absence oft the Water Deputy 29. Keep a Complaint Log from citizen related to waste disposal vendor and communicate to 30. Secure quarterly service metrics from waste disposal vendor for the Town of Stokesdale 31. Share Guilford County Accela monthly reporting on number of new permits pulled each month 32. Update any new ordinance and change in ordinance at Town Hall and online 33. Communicate Weekly report to town council ofthings that council would find interesting. 34. Ensure no citizen or their dogs have access to the offices of town hall without an appointment toe ensure that staff's time is used properly to conduct Town business.  Clerk.  vendor and town council from time to time and YTD in the Town of Stokesdale  35. Keep PTO: log ofs staff 36. Maintain calender at Town Hall 37. Communicate with Guilford County planner anything that could benefit the Town of Stokesdale 39. Administer Health, Dental, and Vision insurance plans  38. Keep informed of current events through the League of Municipalities and inform council of  40. Bej proactive and not reactive. 41. Strong understanding ofNCGS  266    42. Be comfortable decision maker while making informed decisions 43. Communicate town meetings and agendas on social media and webpage.  44. Work with grant applications and be knowledgeable about grants that the benefit the town. 46. Oversea the cleanliness of TH and ensure that TH is presentable to citizens. Communicate 47.1 Review town policy's and ensure they are located in one location. Sign and date (with mayor) each new policy. List date of adoption. Don't have multiple documents with same title saved to 49, Be knowledgeable about new development maps and water line plans. Ensure nothing is approved to developers until Town Engineers and Town council approve plans.  Keep town council informed. 45. Minutes up to date on the webpage. areas of concerns to council  PC. Ensure that that are reviewed and signed off annually by town council.  48. Oversee town's Youtube page 50. Once approved submit to state  51. Establish relationship with DEQ and Rural Water Association.  52. Publish advertising for zoning map amendments in timeline and paper as required by NCGS  53.  53. Attend all Town Council Meetings  Councilman Jones referred to scripture in the Bible, Acts 19:35 and suggested that #54 be a Peace Council discussed the above items in general details, hours of operations and revamping the Town's Mayor Pro Tem Foy suggested Council hold a special called meeting on Tuesday, June 28th to discuss the candidates. It was the consensus of Council to have this special called meeting at 5:00 4. Discussion and vote for a job description and job advertisement posting for a qualified Councilman Rigsbee made a Motion to accept the current wording of thej job description fora Town Clerk/Deputy Clerk for the purposes of discussion. Councilman Landreth seconded the  Maker.  website tol better serve the citizens.  PM.  Town Clerk.  motion.  Itv was recommended that the salary range be set from $35,000 to $65,000, experience with aj public water system and language to the affect that the salary would depend on experience. Language suggested was that the successful candidate would serve an interim period as Deputy Town Clerk and transition to Town Clerk upon retirement of the current Town Clerk. Bachelor's degree or 3 years in administrative office experience; preference given to NC Certified Municipal Clerk and or previous government experience, experience with aj public water system. Councilman Jones expressed desire to advertise on the NCLM's website.  267    Mayor Crawford asked for an Amendment to the motion toi include the items added as discussed. Councilman Rigsbee accepted the changes as described above. Councilman Landreth accepted the Vote: Mayor Crawford-aye, Mayor Pro Tem Foy-aye; Councilman Rigsbee-aye, Councilman Councilman Jones made a Motion to advertise the job posting as modified with the NCLM, School ofGovernment listserve, Town website and Town Facebook page until further notice or until a Vote: Mayor Crawford-aye, Mayor Pro Tem Foy-aye; Councilman Rigsbee-aye, Councilman  amendment.  Jones-aye; and Councilman Landreth-aye.  successful candite is hired. Councilman Landreth seconded the motion.  Jones-aye; and Councilman Landreth-aye.  5. Public Comments. None presented.  Mayor Pro Tem Foy recognized time needed toj post the job advertisement and added he was Councilman Landreth expressed his desire to get someone. hired and thanked staff for the job they Councilman Jones also thanked staff for their efforts. He thanked those in attendance and Council  flexible in regard to getting the minutes posted on the Town's website.  have done.  fort their comments and suggestions.  Mayor Crawford also thanked staff for their efforts.  6. Adjournment.  Councilman Landreth made a Motion to adjourn the meeting. Mayor Pro Tem Foy seconded the Vote: Mayor Crawford-aye, Mayor Pro Tem Foy-aye; Councilman Rigsbee-aye, Councilman Being no further business to come before Council, the meeting was adjourned at 8:04 pm.  motion.  Jones-aye; and Councilman Landreth-aye.  Approved: August 11, 2022  Michael  4 E.C Crawford, Mayof  ATTEST:  Aabsthe Dale F. Martin, Town Clerk  268