AGENDA Sawmills Town Hall Tuesday, September 19,2017  Regular Meeting of the Sawmills Town Council  6:00 pm  1. Call' To Order 2. Invocation 3. Pledge of Allegiance 4. Adopt Agenda 5. Approve Meeting Minutes  Mayor Joe Wesson Pastor Ron Burgett Mayor Joe Wesson Mayor Joe Wesson Mayor. Joe Wesson Mayor Joe Wesson Mayor Joe Wesson Mayor Joe Wesson Mayor Joe Wesson Mayor Joe Wesson Mayor Joe Wesson Mayor Joe Wesson Mayor Joe Wesson Mayor. Joe Wesson Mayor Joe Wesson Mayor. Joe Wesson Mayor. Joe Wesson  A. August 15, 2017 Regular Meeting Minutes B. August 15, 2017 Closed Session Minutes August 22, 2017 Special Meeting Minutes D. August 29, 2017 Special Meeting Minutes  6. Public Comment 7. Recognitions: A. Recycle Rewards 8. Financial Matters:  A. Caldwell County 4-H Saddle Club Donation Request B. Spartan Athletic Club Funding Request C. Granite Falls Middle Athletic Club) Funding Request A. AIA Grant Project Proposal A. Code Enforcement Monthly Report B. Council Comments  9. Discussion: 10. Updates: 11. Adjourn    Page lof7  TUESDAY, AUGUST 15,2017  TOWN OF SAWMILLS REGULAR COUNCIL MEETING  6:001 PM  COUNCIL PRESENT Gerelene Blevins Keith Warren Jeff Wilson Joe Norman Reed Lingerfelt COUNCIL ABSENT Mayor Joe Wesson  STAFF PRESENT Christopher Todd Terry Taylor Julie A Good  CALL' TO ORDER: Mayor Pro Tem Keith Warren called the meeting to order.  INVOCATION: Eddie Tapper gave the invocation.  PLEDGE OF ALLEGIANCE: Mayor Pro Tem Keith Warren led the Pledge of  Allegiance.  ADOPT AGENDA: Mayor Pro Tem Keith Warren asked for a motion to adopt the August Gerelene Blevins made a motion, and Reed Lingerfelt seconded, to adopt the August 15,  15,2017 Agenda.  2017 Agenda. All were in favor.  APPROVE JULY 18, 2017 REGULAR MEETING MINUTES: Mayor Pro Tem Keith Warren asked for a motion to approve the July 18, 2017 regular meeting minutes. Reed Lingerfelt made a motion, and Joe Norman seconded, to approve the July 18, 2017  regular meeting minutes. All were in favor.  PUBLIC COMMENT: Mayor Pro Tem Keith Warren asked if anyone had any questions  orc comments at this time.  Rick Stewart spoke against the alcohol referendum Ron Burgett spoke against the alcohol referendum  David Powell spoke regarding the water rate increase and against the alcohol referendum    August 2017 Page 20 of7  RECOGNITIONS:  RECYCLE REWARDS WINNER: Mayor Pro Tem Keith Warren announced Mr. James Fox as the August Recycle Rewards winner, A credit of thirty-two dollars ($32.00) will be  added to his sanitation bill. No Council action was required. PUBLIC HEARING:  OPEN PUBLIC HEARING: Mayor Pro Tem Keith Warren asked for a motion to open the Joe Norman made a motion, and Reed Lingerfelt seconded, to open the public hearing. All  public hearing. were in favor.  STAFF COMMENTS/RECOMMENDATIONS: Town Administrator Christopher Todd stated that the Town of Sawmills has received a petition for Voluntary Annexation from Clyde and Jo Ann Miller for two (2) parcels (NCPIN 2756809280 and 2756902113).  PUBLIC COMMENT: Mayor Pro Tem Keith Warren asked if anyone wished to speak on  the voluntary annexation. No one wished to speak  CLOSE PUBLIC HEARING: Mayor Pro Tem Keith Warren asked for a motion to close Joe Norman made a motion, and Gerelene Blevins seconded, to close the public hearing.  the public hearing. All were in favor.  COUNCIL ACTION: Joe Norman made a motion, and Gerelene Blevins seconded, to adopt the Annexation Ordinance to be effective August 18, 2017. The vote passed 3 to 1  with Jeff Wilson being the only Council Member opposed.  Reed Lingerfelt made a motion, and Joe Norman seconded, to adopt the Annexation Resolution. The vote passed 4 to 1 with Jeff Wilson being the only Council Member  opposed.    August 2017 Page 3of7  FINANCIAL MATTERS:  HORSESHOE BEND WATERLINE REPLACEMENT AND EXTENSIN PROJECT BIDS: Town Administrator Christopher Todd stated that the bid opening for the Horseshoe Bend waterline and extension project occurred on August 8, 2017. Three (3) bids were  received:  Wesson Septic Tank Service Bell Construction Co., Inc.  $286,938.10 $287,954.35  Iron Mountain Construction Co., Inc. $254,904.00  Joe Norman made a motion, and Reed Lingerfelt seconded, to award the bid to Iron Mountain Construction Co., Inc., in the amount of two hundred fifty-four thousand nine hundred four dollars ($254, 904.00). The vote passed 4 to 1 with Jeff Wilson being the  only Council Member opposed.  HUNTERS PATH, OXFORD DRIVE AND WITHERS DRIVE STREET PROJECT BIDS: Town Administrator Christopher Todd stated that the bid opening for the Hunters Path, Oxford Drive and Withers Drive street projects occurred on August 8, 2017. Two (2)  bids were received: Evans Construction JTI Russell and Sons, Inc. the paving projects.  $243,406.95 $266,100.00  The Town budgeted a total of one hundred seventy-two thousand dollars ($172,000.00) for Gerelene Blevins made a motion, and Joe Norman seconded, to only do, the Hunters Path  paving project at this time. All were in favor.  DISCUSSION:  LEGISLATIVE UPDATE 2017: Town Administrator Christopher Todd attended a local government legislative update on July 25, 2017. This update was given by the UNC School ofGovernment in order to update local governments on change and proposals made during 2017 by the North Carolina Legislature. Town Administrator Christopher Todd went over  some of the updates with Council. No Council action was required.  PARKING AND TRAFFIC TOWN ORDINANCE PROPOSAL: Town Administrator Christopher Todd stated that the Town of Sawmills staff has been aware of areas around the Town, including but not limited to Cherokee Court, where the use of public right ofway for parking has encumbered the use of the right of way. Staff wishes to propose an ordinance to    August 2017 Page 4of7  address parking and rights of way within the town limits. Town Administrator Christopher Todd has worked with Town Attorney Terry Taylor to draft a proposed ordinance whichi is believed to better define the most appropriate use of public right of ways. The proposed  ordinance will be put on September's Council meeting.  No Council action was required.  UPDATES:  AUGUST CODE ENFORCEMENT REPORT: Town Planner Leslie M. Meadows  stated that there are seventeen (17) code enforcement cases open:  Teresa Annas Compton is the owner ofa dilapidated house located at 4476 Sawmills School Road. A letter to initiate a hearing and possible demolition to be sent from Town Attorney Terry Taylor's office. Town Attorney Terry Taylor found that this property is currently tied up in possible foreclosure. Efforts are postponed until the WNC Properties, LLC owner of 4209 Creekview PI. Minimum housing complaint. Town Planner Leslie M. Meadows stated that she needs to verify complaint before arranging site visit with Caldwell County Building Inspector Mark Annas and David Graham (Landlord) owner of 4176 US Highway 321A. Minimum housing complaint. Town Planner Leslie M. Meadows stated that she needs to verify complaint before arranging site visit with Caldwell County Building Inspector Mark Casey Lynn Wallace, owner of 3950-1 Walters MHP Drive. Minimum housing complaint. Town Planner Leslie M. Meadows stated that she needs to verify complaint before arranging site visit with Caldwell County Building Inspector Mark Dwayne and Bridget Mann, owner of 4353 Eli Lane/Fancy Place. Garbage, trash, refuse complaint. Town Planner Leslie M. Meadows stated that she spot checked the site on July 11, 2017 and obvious clearing and clean-up were in progress. Town Planner Leslie M. Meadows stated that there is a skid-steer and dumpster container onsite. Town Planner Leslie M. Meadows stated that she will continue to monitor Carolyn Bray, owner of 2570 Baker Cir. Abandoned mobile home. There has been Andrew Dehart, owner 4036 US Highway 321A. High grass and junked vehicles. High grass/weeds still need to be tended. Town Planner Leslie M. Meadows spot checked the site on August 1, 2017, and all the trailers have been removed, but the saplings and vines are still there. Town Planner Leslie M. Meadows will continue to  outcome of foreclosure is learned;  current resident;  Annas and current resident;  Annas and current resident;  and work with landowner as long as progress is being made; no reply and no change in thè status ofthis case;  monitor;    August 2017 Page 5of7  Cheney Carter, owner of 4361 Sawmills School Road. Abandoneddlapidated home. Town Planner Leslie M. Meadows stated that a letter to initiate hearing and possible repair and/or demolition to be sent from Town Attorney Terry Taylor's office. Town Planner Leslie M. Meadows stated that landowner called on July 6, 2017, and stated that she was planning on trying to repair the home. The landowner arranged mowing and yardwork that was çompleted on July 11,2 2017 and is working with Town staff sO that contractors can access property. This property has been Donna Clontz, owner of 2453 Granville Drive. High Grass. Town Planner Leslie M. Meadows stated that a Notice of Violation letter was sent to absentee owner (Reno, NV) and current resident on July 7, 2017 with a deadline of. July 25, 2017. John "Jody" McRary and neighbors, Jody Drive. Outdoor storage/junk vehicles in ROW/freight container. This is a non-conforming use, Impressive Auto, encroaching on neighborhood and blocking street for Fire & Rescue/Trash Pick-up. Need to remove/replace non-conforming storage container. Sent initial outdoor storage NOV letter to Mr. McRary on July 25, 2017 with a deadline of August 9, 2017. Will send second round of letters to all neighbors, and a NPV letter to Mr. Gena Edwards and Buster Price, owners of 4492 Mayfield Drive. Outdoor storage, junk vehicles and pool complaint. Town Planner Leslie M. Meadows spot checked on August 1, 2017 and spoke to landowner onsite. Pool is treated and open for the season. Landowner continues to rebuild truck in front yard and advises he should Patrick Alexander Lee, owner of 1948 Bucks Drive. High grass/weeds/junk vehicle. Town Planner Leslie M. Meadows stated that she spot checked this property on July 11, 2017. Town Planner Leslie M. Meadows stated that she sent a notice of violation letter on July 13, 2017 with a deadline of July 31, 2017. Landowner Arnold Wilson, owner of 1769 Cajah Mountain Road. Outdoor storage and junk vehicles. Town Planner Leslie M. Meadows stated that she spot checked this property on July 11, 2017. Town Planner Leslie M. Meadows stated there are less vehicles, more cleared open space within the yard, but all seems to have been moved to perimeter of property. Town Planner Leslie M. Meadows stated she has left messages for landowner and tenant with no response. Town Planner Leslie M. Sasser Family, LLC, owner 2526 Meadows Park Lane. Minimum housing complaint. Town Planner Leslie M. Meadows stated that she needs to verify complaint before arranging site visit with Caldwell County Building Inspector Mark Jose Montes, owner 4321 Cherokee Court. High grass/junk vehicles. Town Planner Leslie M. Meadows stated that she resent the notice of violation letter via certified mail on July 13, 2017, with a deadline of July 31,2017. The certified letter came  cleaned up and has been posted for sale;  Yard was mowed, case closed;  McRary concerning storage container;  have it running soon. Case closed;  mowed yard. Case closed;  Meadows will continue to monitor;  Annas and current resident;  back in mail not signed for;    August 2017 Page 6of7  Brittany Noelle Dills, owner 4680 Sawmills School Road. High Grass. Town Planner Leslie M. Meadows verified complaint on July 20, 2017 and sent a NOV letter on July 25, 2017 with a deadline of August 9, 2017. Landowner mowed yard. Timberline Lumber Co., Inc., 4233 US Highway 321A. Overgrown, high grass/weeds. Town Planner Leslie M. Meadows verified complaint on July 20, 2017and sent a NOV letter on July 25, 2017 with a deadline of August 9, 20107. Town Planner Leslie M. Meadows stated that the lender, Summit Investments, contacted her on August 1, 2017. The lender will tend to landscaping within the next two (2) weeks. Town Planner Leslie M. Meadows will continue to monitor.  Case closed;  No Council action was required.  COUNCIL COMMENT: Mayor Pro Tem Keith Warren asked if anyone on the Council Joel Norman wanted to thank everyone for coming and hoped everyone had a safe trip home. Keith Warren stated that it had been a wild: night and wanted to thank everyone for coming out. Keith Warren stated that the meeting had been an experience and hoped everyone had a Gerelene Blevins wanted to thank everyone for coming out. Gerelene Blevins stated that she had been approached by several people in the community and wanted to have a special Gerelene Blevins made a motion, and Reed Lingerfelt seconded, to hold a special meeting at Sawmills Elementary School on Tuesday, August 22, 2017, at 6:00pm, for people to speak on alcohol. The vote passed 3 to 2 with Councilmen Joe Norman and Jeff Wilson being Jeff Wilson wanted to thank everyone for coming out and hoped everyone had a safe trip Reed Lingerfelt wanted to thank everyone for coming out and hoped everyone had a safe  had any questions or comments at this time.  good night.  meeting for people to come out and speak about the alcohol referendum.  opposed home. trip home.  CLOSED SESSION: PERSONNEL MATTERS: Mayor Pro Tem Keith Warren asked Reed Lingerfelt made a motion, and Gerelene Blevins seconded, to go into Closed Session Joe Norman made a motion, and Gerelene Blevins seconded, to come out of Closed Session  for a motion to go into closed session. at 7:16 pm. All were in favor. at' 7:42 pm. All were in favor.    August 2017 Page 7of7  COUNCIL ADJOURN: Mayor Pro Tem Keith Warren asked for ai motion to adjourn. Joe Norman made a motion, and Jeff Wilson seconded, to adjourn the meeting. All were in  favor.  Joe Wesson, Mayor  Julie A. Good, Town Clerk    Page Iofl  TUESDAY, AUGUST 22, 2017  TOWN OF SAWMILLS SPECIAL COUNCIL MEETING  6:00 PM  COUNCIL PRESENT Joe Wesson Keith Warren Gerelene Blevins Jeff Wilson Joe Norman Reed Lingerfelt  STAFF PRESENT Christopher Todd Terry Taylor Julie A Good  CALLTOORDER: Mayor Joe Wesson called the meeting to order. INVOCATION: Councilman Reed Lingerfelt gave the invocation.  PLEDGE OF ALLEGIANCE: Mayor Joe Wesson led the Pledge of Allegiance.  PUBLIC COMMENT:  Johnnie Greene spoke against alcohol; Kathy Ramsey spoke against alcohol; Rick Stewart spoke against alcohol; Angie Shumaker spoke against alcohol; Kelly Warren spoke against alcohol; Debbie Hartley spoke against alcohol; Patricia Poindexter spoke against alcohol; Rob Evans spoke against alcohol.  Billy Slater spoke against alcohol but also wanted to speak about town wide sewer;  ADJOURN: Mayor Joe Wesson stated no Council action was required and asked for a Joe Norman made a motion, and Jeff Wilson seconded, to adjourn the meeting. The vote  motion to adjourn the meeting.  passed 3 to2 2.  Joe Wesson, Mayor  Julie A. Good, Town Clerk    Page 1of1  TUESDAY, AUGUST 29, 2017  TOWN OF SAWMILLS SPECIAL COUNCIL MEETING  6:00 PM  COUNCIL PRESENT Keith Warren Gerelene Blevins Jeff Wilson Reed Lingerfelt  STAFF PRESENT Christopher Todd Julie A Good  CALL TO ORDER: Mayor Pro Tem Keith Warren called the meeting to order.  INVOCATION: Jack Warren gave the invocation.  PLEDGE OF ALLEGIANCE: Mayor Pro Tem Keith Warren led the Pledge of DISCUSSION OF ALCOHOL REFERENDUM: Mayor Pro Tem Keith Warren asked if Gerelene Blevins stated that it is her belief that alcohol does not need to be in Sawmills. Reed Lingerfelt stated that he has spoken to some of the citizens in Sawmills and the citizens that he has spoken to, including some veterans, do not want the referendum on the Jeff Wilson stated that Council was not voting on alcohol, the only thing that the Council was voting for was ai referendum for the citizens to have a voice. Jeff Wilson stated that by taking this referendum off the ballot that Council was taking the voice away from the citizens. Jeff Wilson asked the Council members present if they had no confidence in the voters, the people who elected everyone sitting on Council? Jeff Wilson also stated that by voting to take the referendum off the ballot that Council was stifling the people's voice. Mayor Pro Tem Keith Warren made a motion, and Gerelene Blevins seconded, to approve the removal of all items from the submitted alcohol referendum and request the Caldwell County Board of Elections to remove those items from the ballot. The vote passed 3 to 1 ADJOURN: Mayor Pro Tem Keith Warren made a motion, and Reed Lingerfelt seconded,  Allegiance.  any Member of Council would like to discuss the alcohol referendum.  ballot.  with JeffWilson being the only Council Member opposed.  to adjourn the meeting. All were in favor.  Joe Wesson, Mayor  Julie A. Good, Town Clerk    AGENDA ITEM 7A  MEMO DATE: SUBJECT:  September 19,2017 Recognition: Recycle Rewards Program  Discussion:  The Town of Sawmills would like to congratulate Mitchell Stamey on winning the Recycle Rewards Program for the month of Deptember. Mayor Joe Wesson will present him with a Certificate of Appreciation. A thirty-two dollar ($32.00) credit will be added to the current  sanitation bill.  Recommendation: No Council action is required.    AGENDA ITEM 8A  MEMO DATE: SUBJECT:  September 19, 2017 Financial Matters: Request for a Donation To Caldwell County Saddle Club  Discussion:  The Town has received ai request from Caldwell County Saddle Club for a donation in the  amount of $200.00 (two hundred dollars).  There are sufficient funds in the budget for this request.  Recommendation:  Staffrecommends: Council discuss this matter and decide how they wish to proceed.    TOWN OFSAWMILLS ' :  I  Joe Wesson, Mayor : Christopher Todd, Town Administrator  wah ,i Gp3Seas Funding Request  Name of Organization: 7...  H-K. Sdekclb  -  Cllvidlnt  Permanent Address: 120 lbp-hLA  City/State/Zip:. Contact(s):  LesiNE Rbidny  28645  Phone#:: 28-00-534 Emails. rdenagost7, Gghatcon  .  :: A"" :  t  *"   S.A. : 12 *:: .": *  sw:   A : s7V  : : ':.. : : : M. ' :: : : : : :  :' :  Amount Requested:  200.  Date Funds Needed:  Describe the purpose of the project and howt the fundswill beused: :  A ::: :  :. * N * :. Ytaiw : :. 3 * .1 * - : :  15 : : : :  : : : -  :  :  :   :   : : 1.t * :, ,. MWwX.  re :. : :: 1 :,: M.A. *  Howwill this project benefit the community?"   -:: : : : : : si. ."  - ' m. ':1, ' : . ::. ghgliz: a4 200.00. sh.  *;  - : :  : : : :. - : :  A : .A: : : : . : ir 5t5 : - Official Town Use 9515  *A: .: . "E: : :. : - : :. .:.i. .  .  :..i: . :  ::. i 3 : : : : : '" :   " : * :, DateapplIcationr received: : Date approved/denled: Check#/date:  Only"  Date présehted to Town Councl!: Amount approved:  Available balance In Governing Body donations expense account:  ti 1600.00  Amount:  Thisi instrument has been preaudited in the manner required by thel Local Government Budget and Fiscal Control Act.    AGENDA ITEM 8B  MEMO DATE: SUBJECT:  September 19,2017 Financial Matters: Request for a Donation To South Caldwell Spartan Athletic Club  Discussion:  The Town has received a request from the South Caldwell Spartan Athletic Club for a donation  in the amount of$150.00 (one hundred fifty dollars). There are sufficient funds in the budget for this request.  Recommendation:  Staff recommends Council discuss this matter and decide how they wish to proceed.    TOWN OFSAWMILLS ps, ad  04R Strdig r Bi92 :.  Joe Wesson, Mayor  pay4kw lul up Christopher Todd, Town Administrator 508 IBAWM ollasnunsul Funding Request  W :   oin3ag  Name of Organization:  SptaN Ahetc u  ) 54  A-aEh     Permanent Addrèss: 70355 Saatan Dc.  City/State/Zip: Contact(s):  Hudobv NC TEc-GNoN) RS ST5 85  à  a8638   - 4427 1447  Phone #: 3814-305:  Email: : 435 Aa P % de E  Ua    SIALN E3e  *p,  - 4 a C/s  RE3 i Waagrs AOE  APHA Be a.  Pad  Amount Requested: - S50:00 Date Funds Neèded: Describe the purpose of theproject and howi the funds willbeused:#   : ys: 9  Pwir a 1 w ppraurs ipuncheny O a. 4 ag1 , d RS: ane) *M. 43 e   6  REtE SR: AdexcaT PLL GLE eA 43 umlamo + Athlat eepat   VReR sones  SAh 434MA  dhe.  380 nA7 246. Grit es de d   3434  7  09AA4 aa ane i   How will this project benefit the community? okouys 3Stppott  s4 ks dr Ca E,  :..   Cake AR SZ hodk 3 - - 4- pRe,   :  44 .   T. Orly*  403.4.  G  1,, 47 A B. .  vpigl tsis  a 0839 .54 * . m BAhAE spchgsn 9244759795 09476 ai 4 1E343 A dSAEus : 4. Lwvii: MYrsw  96, Date application received: 9l307 : sespau.1 na 3 &  Date approved/denied:    : * 43   : AOn, 7 P  . Ia * - sinsa  S .245 351.5   :  : 1 * R : : :    a S    Official Town Use  : :  E  Date presented to Town Council gliglaai9 : 3  ) 4 :  Amount approved:    :  Available balancei in Governing Body donations expense account: 1800.00  5 Check #/date:  Amount:  huerd sA,Thisinstriument has been preaudited in the manner required by the Local Government Budget and Fiscal Control Act.    AGENDA ITEM 8C  MEMO DATE: SUBJECT:  September 19, 2017 Financial Matters: Request for a Donation To Granite Falls Middle Athletic Club  Discussion:  The Town has received a request from Granite Falls Middle School Athletic Club for a donation  in the amount of$150.00 (one hundred fifty dollars). There are sufficient funds in the budget for this request.  Recommendation:  Staffrecommends: Council discuss this matter and decide how they wish to proceed.    TOWN. OFSAWMILLS  -e M.  847 146 s   Joe Wesson, Mayor nothshunsat  Af 10t i4sChrisiopher Todd, Town. Administrator B-N  othupAD bas TaAe  3-45 o#:  Funding Request  Name of Organization: Grltafls: audalla Ahlatte  4  3A2 A4  Permanent-Adgress: City/State/Zip: Contact(s):  90NJ Maim GT.  Granite E000 NC 28630  SEE  r AA75-  Teccy-LANHON  Phone#: 828384 660,  T psi E  7-6  353 4  Emailse 5 * -29 -  A *d  2  , % poNg.    R. a EA423   Ap  T Br eut, .. nints 53 Atas 380244  Amount Requested: 150v0D  Date Funds Needed: 1o  Describe the purpose of the project and how' thet funds will be used:u 29  - A 17  Supprib Gfdts Flla AGSKRE A  (N purchai,  umBas iger  athl d F7 "St  y aa1A4 waty ads.  M  0 6 0  APEISI-.A ::  How will this project benefit the community? suie  1 A44 SwT T a3 4  3999..  - 2833 1. NR4 Po p * B ::  c KB  s A   24 : 29953 64 we  /ASX k: 1.8 ApeN 343 34407  7.14.7 -4 1 * 4'smpgp na ASTLE a 3 sh 14  Prau 4447  : : s, 27.1 v3s.: p: se, 34a w t : AN - E 29 au 5*   hF % * "2 : ets AR riiag 34pa --u  1-.1 58.3 : gi-e"  4.495 *2 un MkE n 5  :  2S Date application received: $8E3275 Date approved/denied:  Official Town Use Only' * wi :   w Amount approved:  91713017 NM Date presented to Town Counci!: 9/1918017 :. Taeus  -  Available balance in Governing Body donations expense account:  1800.00  Check #/date:  Amount:  ua dad Thisinstrument has been preaudited in the manner required by the Local Government Budget and Fiscal Control Act.    AGENDA ITEM 9A  MEMO DATE: SUBJECT:  September 19,2017  Discussion:  AIA Grant Project Proposal  Discussion:  The Asset Inventory and Assessment (AIA) grants were created in Session Law 2015-241 in the changes made to NCGS 159G, to broaden the use of grant funds to encourage water and wastewater utilities to become more viable andi more proactive in the management and financing of their systems. Town Staffi is proposing to partner with the Western Piedmont Council of Governments (WPCOG)to apply for two. AIA grants to create a digital mapping interface and inventory. One grant would be for the water system project, and the other for the wastewater system project. The systems would be comprised of data collected in the field, as-built surveys, and historic map records. The public works department would be able to use this system to locate all of the features ofboth systems to a sub-meter accuracy. This would allow for our public works employees to respond faster to water leaks and possible sewer problems. In addition tot the use found by the public works department, this system could be used by administrative staff to track water leak locations, code enforcement cases, and other work being conducted around the town. This system would allow the office tol better access information that could be applied to grant applications, the annual budgeting At this the time of this memo staff is working with WPCOG to solidify project costs. The projected cost for the water section is estimated to be $81,938.00 and the wastewater section being $41,400.00. However, ifthe town is to reçeive both grants there will be a cost savings due to some redundancy in the projects, which: moves the total cost closer to $100,000.00. The AIA match ranges from 5%-20%, at this point in time we believe the rate to be 15% or less. The WPCOG and town staff are working with the state to determine the exact match. The worst case scenario in cost would be $25,000.00in The annual cost to thet town to maintain, operate, and update the system would be approximately $5,000,00, which would include a contract with WPCOG to host the data, the necessary telephone data services for field works, and licenses to operate the software needed to update and view the system.  process, and long range budgetingplanning.  match for both projects assuming complete project cost and a 20% match.  The grant would cover the first year ofthese costs.  Recommendation:  Staffrecommends Council discuss this matter and decide how they wish to proceed.    TOWN OF SAWMILLS AUTHORIZING RESOLUTION FOR NORTH CAROLINA DEPARTMENT OF ENVIRONMENTAL QUALITY ASSET INVENTORY AND ASSESSMENT FUNDING  WHEREAS, The Federal Clean Water Act Amendments of 1987 and the North Carolina Water  Infrastructure Act of 2005 (NCGS 159G) have authorized the making of loans and grants to aid eligible units of government in financing the cost of construction of (state whether a wastewater treatment works, wastewater collection system, stream restoration, stormwater treatment, drinking water treatment works, and/or drinking  water distributions system or other "green" project), and  WHEREAS, The Town of Sawmills has need for a Wastewater Asset Inventory and Assessment WHEREAS, The Town of Sawmills intends to request state grant assistance for the project,  Project, and  NOW' THEREFORE BE IT RESOLVED, BY SAWMILLS TOWN COUNCIL:  That Sawmills, the Applicant, will arrange financing for all remaining costs of the project, if approved for a State grant award with a required minimum 15% match of the That the Applicant will adopt and place into effect on or before completion of the project a schedule of fees and charges and other available funds which will provide adequate funds for proper operation, maintenance, and administration oft the system. That the Applicant will provide for efficient operation and maintenance of the project That Christopher Todd, Town Administrator and Authorized Official, and successors sO titled, is hereby authorized to execute and file an application on behalf of the Applicant with the State of North Carolina for ag grant to aid in the project described above. That the Authorized Official, and successors sO titled, is hereby authorized and directed to furnish such information as the appropriate State agency may request in connection with. such application or the project: to make the assurances as contained above; and to execute such other documents as may be required in connection with the application. That the Applicant has substantially complied or will substantially comply with all Federal, State, and local laws, rules, regulations, and ordinances applicable to the project and to Federal and State grants and loans pertaining thereto. Adopted this the 19th day of September, 2017 at Sawmills, North Carolina.  project, if approved for a State grant award.  on completion thereof.  Joe Wesson, Mayor  Attested:  Julie Good, Town Clerk    CERTIFICATION BY RECORDING OFFICER  The undersigned duly qualified and acting Town Clerk oft the Town of Sawmills does hereby certify: That the above/attached resolution is a true and correct copy of the resolution authorizing the filing ofan application with the State of North Carolina, as regularly adopted at a legally convened meeting oft the Sawmills Town Council duly held on the 19th day of September, 2017;and, further, that such resolution has been fully recorded int the journal of proceedings and records in my office. INWITNESSWHEREOF,  have hereunto set my hand this  day of  20_  (Signature of Recording Officer)  (Title of Recording Officer)    TOWN OF SAWMILLS AUTHORIZING RESOLUTION FOR NORTH CAROLINA DEPARTMENT OF ENVIRONMENTAL QUALITY ASSET INVENTORY. AND ASSESSMENT FUNDING  WHEREAS, The Federal Clean Water Act Amendments of 1987 and the North Carolina Water  Infrastructure Act of 2005 (NCGS 159G) have authorized the making of loans and grants to aid eligible units of government in financing the cost of construction of (state whether a wastewater treatment works, wastewater collection system, stream restoration, stormwater treatment, drinking water treatment works, and/or drinking  water distribution system or other"green" project), and  WHEREAS, The Town of Sawmills has need for a Water Asset Inventory and Assessment Project, WHEREAS, The Town of Sawmills intends to request state grant assistance for the project,  and  NOW THEREFORE BE IT RESOLVED, BYSAWMILLS TOWN COUNCIL:  That Sawmills, the Applicant, will arrange financing for all remaining costs of the project, if approved for a State grant award with a required minimum 15% match of the That the Applicant will adopt and place into effect on or before completion of the project a schedule of fees and charges and other available funds which will provide adequate funds for propero operation, maintenance, and administration of the system. That the Applicant will provide for efficient operation and maintenance of the project That Christopher Todd, Town Administrator and Authorized Official, and successors sO titled, is hereby authorized to execute and file an application on behalf of the Applicant with the State of North Carolina for a grant to aid in the project described above. That the Authorized Official, and successors 50 titled, is hereby authorized and directed to furnish such information as the appropriate State agency may request in connection with such application or the project: to make the assurances as contained above;and to execute such other documents as may be required in connection with the application. That the Applicant has substantially complied or will substantially comply with all Federal, State, and local laws, rules, regulations, and ordinances applicable to the project and to Federal and State grants and loans pertaining thereto. Adopted this the 19th day of September, 2017 at Sawmills, North Carolina.  project, if approved for a State grant award.  on completion thereof.  Joe Wesson, Mayor  Attested:  Julie Good, Town Clerk    CERTIFICATION BY RECORDING OFFICER  The undersigned duly qualified and acting Town Clerk of the Town of Sawmills does hereby certify: That the above/attached resolution is a true and correct copy oft the resolution authorizing the filing ofan application with the State of North Carolina, as regularly adopted at a legally convened meeting oft the Sawmills Town Council duly held on the 19th day of September, 2017; and, further, that such resolution has been fully recorded in the journal of proceedings and records in my office. INWITNESS WHEREOF,  have hereunto set my hand this  day of  20_  (Signature of Recording Officer)  (Title of Recording Officer)    AGENDAITEMI 10A  MEMO DATE: SUBJECT:  September 19,2017 Updates: Code Enforcement Monthly Report  Discussion:  The attached report shows the progress that Planner Leslie Meadows continues to make  throughout the town. Recommendation: No Council action required.