AGENDA Sawmills Town Hall Tuesday, August 15, 2017 6:00 pm  Regular Meeting of the Sawmills Town Council  1. Call To Order 2. Invocation 3. Pledge of Allegiance 4. Adopt Agenda 5. Approve Meeting Minutes 6. Public Comment 7. Recognitions: A. Recycle Rewards 8. Public Hearing: Voluntary Annexation A. Open Public Hearing B. Staffc Commentykcommenditon C. Public Comment D. Close Public Hearing E. Council Action 9. Financial Matters: 10. Discussion: 11. Updates:  Mayor. Joe Wesson Mayor Joe Wesson Mayor Joe Wesson Mayor. Joe Wesson Mayor. Joe Wesson Mayor Joe Wesson Mayor Joe Wesson Mayor Joe Wesson Mayor. Joe Wesson Mayor. Joe Wesson Mayor. Joe Wesson Mayor. Joe Wesson Mayor Joe Wesson Mayor Joe Wesson Mayor Joe Wesson Mayor Joe Wesson Mayor. Joe Wesson Mayor Joe Wesson  A. July 18, 2017 Regular Meeting Minutes  A. Horseshoe Bend Water Project Bids A. Legislative Update 2017 B. Parking and Traffic Town Ordinance A. Code Enforcement Monthly Report B. Council Comments 12. Closed Session: Personnel 13. Adjourn  B. Hunters Path, Oxford Drive and Withers Drive Street Project Bids Mayor Joe Wesson    Page lof7  TUESDAYJULY 18, 2017  TOWN OF SAWMILLS REGULAR COUNCIL MEETING  6:001 PM  COUNCIL PRESENT Joe Wesson Gerelene Blevins Keith Warren Jeff Wilson Joe Norman Reed Lingerfelt  STAFF PRESENT Christopher Todd Terry Taylor Julie A Good  CALL TO ORDER: Mayor Joe Wesson called the meeting to order. INVOCATION: Pastor Josh Benge gave the invocation.  PLEDGE OF ALLEGIANCE: Mayor Joe Wesson led the Pledge of Allegiance.  ADOPT AGENDA: Mayor Joe Wesson asked for a motion to adopt the July 18, 2017 Reed Lingerfelt made a motion, and Gerelene Blevins seconded, to adopt the July 18, 2017  Agenda.  Agenda. All were in favor.  APPROVE JUNE 20, 2017 REGULAR MEETING MINUTES: Mayor Joe Wesson Joe Norman made a motion, and Jeff Wilson seconded, to approve the June 20, 2017 regular  asked for a motion to approve the June 20, 2017 regular meeting minutes.  meeting minutes. All were in favor.  APPROVE JUNE 20, 2017 CLOSED SESSION MEETING MINUTES: Mayor Joe Wesson asked for a motion to approve the. June 20, 2017 closed session meeting minutes. Gerelene Blevins made a motion, and Reed Lingerfelt seconded, to approve the June 20,  2017 closed session meeting minutes. All were in favor.    July 2017 Page 2of6  PUBLIC COMMENT: Mayor Joe Wesson asked ifa anyone had any questions or comments  at this time. No one wished to speak RECOGNITIONS:  RECYCLE REWARDS WINNER: Mayor Joe Wesson announced Mr. Ron Blankenship as the July Recycle Rewards winner. A credit oft thirty-two dollars ($32.00) will be added to  his sanitation bill.  No Council action was required. FINANCIAL MATTERS:  CALDWELL COUNTY ON ADOLESCENT HEALTH DONATION REQUEST: Mayor Joe Wesson stated that the Caldwell County on Adolescent Health had requested a Gerelene Blevins made a motion, and Joe Norman seconded, to give a donation in the amount of one hundred dollars ($100.00) to the Caldwell County on Adolescent Health. All  donation in the amount of one hundred dollars ($100.00).  were in favor.  CALDWELL COUNTY DARE DONATION REQUEST: Mayor Joe Wesson stated that the Caldwell County Dare had requested a donation in the amount of one hundred dollars Gerelene Blevins made a motion, and Keith Warren seconded, to give a donation in the amount of one hundred dollars ($100.00) to the Caldwell County Dare. All were in favor. BUDGET AMENDMENT: Town Administrator Christopher Todd stated that Council had discussed two (2) budget amendments during the budget process. The first budget amendment would cover the transfer of eighty-six thousand dollars ($86,000.00) from the General Fund to the Utility Fund to be set aside for future infrastructure projects. The second budget amendment would cover the transfer of three hundred thirty-five thousand dollars ($335,000.00) from the Capital Reserve Fund to the General Fund for the purchase Keith Warren made a motion, and Joe Norman seconded, to transfer eighty-six thousand dollars ($86,000.00) from the General Fund to the Utility Fund to be set aside for future infrastructure projects and transfer three hundred thirty-five thousand dollars ($335,000.00) from the Capital Reserve Fund to the General Fund for the purchase ofa new refuse truck.  ($100.00).  ofai new refuse truck.  All were in favor.    July 2017 Page 3 of6  DISPOSAL OF UNSCHEDULED RECORDS: Mayor Joe Wesson stated that the attached list shows all records that staff would like to destroy in accordance with the North Reid Lingerfelt made ai motion, and Joe Norman seconded, for stafft to destroy all records on  Carolina General Statutes Municipal Records and Disposition Schedule.  the attached list. All were in: favor.  DISCUSSION:  CALL FOR PUBLIC: HEARING: ANNEXATION: Town Administrator Christopher Todd stated that the Town of Sawmills had received aj petition for Voluntary Annexation from Clyde and. Joanne Miller for two (2) parcels (NCPIN-2756809280 and 2756902113). The Town must hold a public hearing in order to annex the parcel. Staff proposes the public hearing to be set for the next regularly scheduled Town Council meeting on August 15,  2017.  Joel Norman made a motion, and Gerelene Blevins seconded, tol hold a public hearing for the Voluntary Annexation for parcels NCPIN-2756809280 and 2756902113 during the next regularly scheduled Town Council meeting on. August 15, 2017. All were in favor.  REFUSE TRUCK QUOTE DISCUSSION: Town Administrator Christopher Todd stated that ai new refuse truck was approved as part oft the 2017/2018 Fiscal Year budget, with a budgeted amount of three hundred fifty thousand dollars ($350,000.00). Public Works Director, Ronnie Coffey, received a quote from Carolina Environmental Systems, Inc., fora 2018 Mack LR Dual Steer cab/chassis with al Heil DuraPack Python 28 cubic yard automated side loading refuse body with all standard specifications with the NJPA Sales Contract price oft two hundred seventy-two thousand nine hundred eighty-two dollars ($272,982.00). Town Administrator Christopher Todd stated that the quote for the new refuse truck was a savings ofs seventy-seven thousand dollars ($77,000.00) from what  Council had budgeted for the refuse truck.  Joe Norman made a motion, and Reed Lingerfelt seconded, toj purchase ai new refuse truck with the NJPA Sales Contract from Carolina Environmental Systems, Inc., for the contract price oft two hundred seventy-two thousand nine hundred eighty-two dollars ($272,982.00)  All were in favor UPDATES:  JLY CODE ENFORCEMENT REPORT: Town Planner Leslie M. Meadows stated that  there are fifteen (15) code enforcement cases open:    July 2017 Page 4 of6  Teresa Annas Compton is the owner of a dilapidated house located at 4476 Sawmills School Road. A letter to initiate a hearing and possible demolition to be sent from Town Attorney Terry Taylor's office. Town Attorney Terry Taylor is doing WNC Properties, LLC owner of 4209 Creekview PI. Minimum housing complaint. Town Planner Leslie M. Meadows stated that she needs to verify complaint before arranging site visit with Caldwell County Building Inspector Mark Annas and David Graham (Landlord) owner of 4176 US Highway 321A. Minimum housing complaint. Town Planner Leslie M. Meadows stated that she needs to verify complaint before arranging site visit with Caldwell County Building Inspector Mark Casey Lynn Wallace, owner of 3950-1 Walters MHP Drive. Minimum housing complaint. Town Planner Leslie M. Meadows stated that she needs to verify complaint before arranging site visit with Caldwell County Building Inspector Mark Dwayne and Bridget Mann, owner of 4353 Eli Lane/Fancy Place. Garbage, trash, refuse complaint. Town Planner Leslie M. Meadows stated that she spot checked the site on July 11, 2017 and obvious clearing and clean-up were in progress. Town Planner Leslie M. Meadows stated that there is a skid-steer and dumpster container onsite. Town Planner Leslie M. Meadows stated that she will continue to monitor Carolyn Bray, owner of2570 Baker Cir. Abandoned mobile home. There has been Andrew Dehart, owner 4036 US Highway 321A. High grass and junked vehicles. High grass/weeds still need to be tended. Town Planner Leslie M. Meadows spot checked the site on June 20, 2017, and all the trailers have been removed, but the saplings and vines are still there. Town Planner Leslie M. Meadows will continue to Cheney Carter, owner of 4361 Sawmills School Road. ADandoned/dilapidated home. Town Planner Leslie M. Meadows stated that a letter to initiate hearing and possible repair and/or demolition to be sent from Town Attorney Terry Taylor's office. Town Planner Leslie M. Meadows stated that landowner called on July 6, 2017, and stated that she was planning on trying to repair the home. The landowner arranged mowing and yardwork that was completed on July 11, 2017 and is working Donna Clontz, owner of 2453 Granville Drive. High Grass. Town Planner Leslie M. Meadows stated that a Notice of Violation letter was sent to absentee owner (Reno, NV) and current resident on July 7, 2017 with a deadline ofJuly 25, 2017; John Wilcox, landowner Ellen St/Janettes Way. High grass. Town Planner Leslie M. Meadows verified the complaint and spoke to landowner on June 27, 2017. Landowner had mowed and sprayed with weed killer to slow growth as of. July 11,  research on the deed and power ofa attorney for this property;  current resident;  Annas and current resident;  Annas and current resident;  and work with landowner as long as progress is being made; no reply and no change in the status ofthis case;  monitor;  with Town staff so that contractors can access property;  2017. Case closed;    July 2017 Page 5of6  Gena Edwards and Buster Price, owners of 4492 Mayfield Drive. Outdoor storage, junk vehicles and pool complaint. Town Planner Leslie M. Meadows spot checked on July 11, 2017 and spoke to landowner. Pool is still uncovered and untreated. Landowner stated that the pool treatment he bought didn't work and the truck parts in the front yard someone was supposed to be coming to get and try to rebuild. Town Planner Leslie M. Meadows stated that she will continue to monitor; Patrick Alexander Lee, owner of 1948 Bucks Drive. High grass/weeds/junk vehicle. Town Planner Leslie M. Meadows stated that she spot checked this property on. July 11, 2017. Town Planner Leslie M. Meadows stated that she sent a notice of Arnold and/or Jeff Wilson, owners of1769 Cajah Mountain Road. Outdoor storage and junk vehicles. Town Planner Leslie M. Meadows stated that she spot checked this property on July 11, 2017. Town Planner Leslie M. Meadows stated there are less vehicles, more cleared open space within the yard, but all seems to have been moved to perimeter of property. Town Planner Leslie M. Meadows stated she has left messages for landowner and tenant with no response. Town Planner Leslie M. Sasser Family, LLC, owner 2526 Meadows Park Lane. Minimum housing complaint. Town Planner Leslie M. Meadows stated that she needs to verify complaint before arranging site visit with Caldwell County Building Inspector Mark Jose Montes, owner 4321 Cherokee Court. High grass/junk vehicles. Town Planner Leslie M. Meadows stated that she resent the notice of violation letter via certified  violation letter on July 13, 2017 with a deadline of] July 31, 2017;  Meadows will continue to monitor;  Annas and current resident;  mail on July 13, ,2017, with a deadline of] July 31, 2017.  No Council action was required.  COUNCIL COMMENT: Mayor Joe Wesson asked if anyone on the Council had any Joe Norman stated that we had a quick and easy meeting. Joe Norman wanted to thank everyone for coming. Joe Norman also stated that would like to see the meetings full every  questions or comments at this time.  month and hoped everyone had a safe trip home. Keith Warren wanted to thank everyone for coming out.  Gerelene Blevins stated she was glad to see everyone out for coming out and would like to Jeff Wilson wanted to thank everyone for coming out and hoped everyone had a safe Reed Lingerfelt wanted to thank everyone for coming out and hoped everyone had a safe Mayor Joe Wesson wanted to thank everyone for coming out. Mayor Joe Wesson stated  see more people at the meetings.  home. trip home.  trip    July 2017 Page 6of6  that Council likes to see the citizens come out to the meeting and some of the Town's best ideas come from the citizens. Mayor Joe Wesson also wanted to thank Council and staff for all their hard work on the budget. Mayor Joe Wesson stated he hoped everyone had a safe  trip home.  COUNCIL ADJOURN: Mayor. Joe Wesson asked for a motion to adjourn.  Joe Norman made a motion, and Reed Lingerfelt seconded, to adjourn the meeting. All  were in favor.  Joe Wesson, Mayor  Julie A. Good, Town Clerk    AGENDA ITEM7A  MEMO DATE: SUBJECT:  August 15, 2017 Recognition: Recycle Rewards Program  Discussion:  The Town of Sawmills would like to congratulate James Fox on winning the Recycle Rewards Program for the month of August. Mayor Joe Wesson will present him with a Certificate of Appreciation. A thirty-two dollar ($32.00) credit will be added to the current sanitation bill.  Recommendation: No Council action is required.    AGENDA ITEM 8A  MEMO DATE: SUBJECT:  August 15, 2017 Public Hearing: Voluntary Annexation  Discussion:  The Sawmills has received aj petition for Voluntary Annexation from Clyde and Joanne Miller for two parcels (NCPIN- 2756809280 and 2756902113). Attached to this memorandum is the signed petition, a survey ofthe area to be annexed, the legal description of the properties, deed,  and tax information. Recommendation:  Staffrecommends: Council discuss this matter and decide how they wish to proceed.    NORTH CAROLINA CALDWELL COUNTY  TOWN OF SAWMILLS  PETITION FOR CONTIGUOUS ANNEXATION  Date: 7-11-17 Petition No.: 16017  TO: THE TOWN CLERK AND TOWN COUNCIL OF THE TOWN OF SAWMILLS 1. I,(We), thet undersigned owners ofr real popetyrspertalygest that the area described in Paragraph! 21 below be annexed tot the Town ofs Sawmills according to G.S.160A-31 (Annexation byl Petition), whichs states that the governingl board ofanyn municipality may annex byordinances any area contiguous to its boundaries upon presentation to the governing board ofa petition signed by the owners ofa all the real property located within such area, The petition shall be signed by each owner of real property in the area and shall contain the address of each owner. (Note: If the property titlei is listed inl bothl husband and wife'sname, botharer required to sign thej petition).  NAMB: Clyde M. Miller Jo. Ann Miller  ADDRESS:  4403 HoRSeshoe Benel Rl Hudson NC 2838  2. The area to be annexed is contiguous to the Town of Sawmills and the boundaries ofsuch territory are described on attached page. (Note: In order to assist the' Town of Sawmills in locating the property or properties involved, it is required that a map of the property or properties be attached, including the county tax map number(s), lot number(s), block number(s), the name ofthe streets or roads bordering the property or properties, the square footagec contained, the dimensions, a copy ofthe deed for each property, and/or the metes and bounds description ofthepropertyo or properties sO the prperlgaladrertisement can ber run 3. The governing board shall have authority to make the annexing Ordinance effective immediately or on any specified date within six (6) months from the date of passage of the Ordinance. Then newly annexed torritory shalll be subjecttomunicipal taxes levied fort the fiscal year  in the paper).  following the date ofannexation as explained in G.S.1 160A-31.  4.  Signed this the date as established on the attached signature pages.  (Separate Signature Pages Attached)  228454.1    HUSBAND:  WIFE:  DATE:  Cllnnells Clyde M. Miller NORTHCAROLINA Caldwele _COUNTY  11-1-/7  RKik  LucA bod al Notary) Public, for said County and State, do hereby certify that Çlydel M. Miller personally appeared before mei this day and acknowledged the due execution  ofthei foppapinginstrument A  NOTARI 2 PUBLIC - COUNTT My Cofinganpires: 7-80-19  and Official Seal, this IPMA day of  2017.  03  Julg Ormo A Gond  Printed Name ofNotary] Public  @  NORTHCAROLINA (a4uL_COUNTY  Julic A Gmd al Notary Public, for said County and State, dol hereby certify that Jo Ann Miller personally appeared before me this day and acknowledged the due execution of  the foregoing instrument. 11 N NOTARI PUBLIC Egmmission, *ptres: AAGONT  Ag hand and Official Seal, this "ya July 2017.  ABed  Printed Name ofNotary Public  G44A  228454.1    EXHIBIT. A  1) Attached copy ofI Deed;  2) Attached copy ofTax Bill for Property Requested to be Annexed;  3) Attached Survey prepared by Registered Surveyor containing the metes and bounds  description oft the tract to be annexed.  228452.1    OLOHd OHI8O    JUNE1 15, 2017 TOWN OF SAWMILLS MILLER ANNEXATION DESCRIPTION  BEGINNING AT THE NORTHERN CORNER OF PIN 2756809280 (CLYDE M MILLER-DB 1121 PG: 14), ALSO THENCE WITH MILLER ANDI PB: 16 PG129, S86°41'54'E: 158.52' TO A CORNER OF PIN 2756902113 (CLYDE MI MILLER-DB 784 PG 388, DB 738 PG: 214, DBE 633 PG 899), THENCE CONTINUING WITH MILLER ANDI P8I6PGIBSSP2N4FE0, N82'05/28'E: 142.34', AND N82'05/28'E 300.00' TOA A POINT IN THE CENTER OF HORSESHOE BEND ROAD, THENCE WITH THE CENTER OF HORSESHOE BENDI ROAD $12'3228'W: 100.00', $20'16'28'W 100.00', S28°53'15'W: 100.08', $36'56'28'W: 100.00', S43°30'35'W 100.70', AND: S47"23'19'W: 200.00', THENCE LEAVING THE ROAD AND WITH ANNAS (DB 1082 PG 314) N39*14'45'W 69.01' ANDI N68'30'10'W: 276.75', THENCE WITH ANNAS (DB 1894 PG 726) N68"30'10'W 358.45' ANDNO130'58'E: 164.39' TO AF POINT IN THE CENTER OFA CREEK, THENCE WITH THE CREEK ANDI PB 16 P6150565495#E4322, 5414546'E75.86,; S64'54'02'E 42.61', 5392959'E77.49, S55°27'42'E 69.58', AND $81'26'20'E4 4.24'TO1 THE SOUTHERN CORNER OF PIN 2756809280, THENCE WITH PIN: 2756809280 ANDI PB 16PG 1501 N28'1142'E293.93 TO THE POINT OF BEGINNING.  BEING A COMMON CORNER OFF PB16F P6129ANDPB16P6150:  TOTAL OF BOTHI PARCELS: 6.79 AC +/-    BK1121960014 FILED LOIS GREENE 14 Mh 81: dey REGISTEHOF DLEDS ALOHELL CO...C. Reoordieg 2tme, Book ana Pig  13V31. COUTY STATEC  16-13-94 $2.89 Real Estate Excisa Tax  Soctao' 7 2.00  Txx Lot No.. Varised hy. N  Parcel Identifer No, day of.  County a the  360 xfber recandin to. Bret descrigtion for thko Iadez Ths DERD soade Ehls. 29..- dayaf.  TAla fnstrumxt wxa prepared by Robbins : Bamby, PA,. PO Dxawer A,. Granite.. Falls, uc. 28630  NORTH CAROLINA GENERAL WARRANTY DEED  april  .19 94..byaRd hstween GRANTEB CLYDE M. MILER and wifo, JO ARN MILLER Route 2, Box 465A Hudson, RC 28638  GRANTOR  0. J. MIKRR  P- X Aaropdtel 1c bs rech pty: 1 pa, M. arhi, thpsker et C, n opsy a raa T)e eshpnatisa Graxtos ad Graatee A macd bercin tkall incirde mald paytics, their heirs, Fapeeszors, aRd aasipoa, aad WATNESSEIH, tht tha Graados, frr A taleable codideration paiA by lhao Gostir, tbe reecipt o! whkch la bereby ackwwrieages, Aas ai hy Fhone proexta socs xraat, haxin, sell xad CGRTES Kato tkb Grantce i fue sipk, all thd Cakyg.h.. Conaty, North Carollna and paore purtienlarty desribed RS follors: BEGKANIXG at An ison pin located at the base of a 12" Pina Tree, a coxner of Clyde M. xiller as reocxded in Deed Book 738 at Page 216, said ixon pin also belng Iocated Borth 85°27'11" Kest 37.09 feet from an old Oak Trea coxper and ramning thence with the Lino of Clydo H. Killer South 45°16'34" *West 127.14 feet to an ixon pin locatod at a 24 Oak Tree and thence cont.inning wich the lina of Cyde Millex South 45" 13' 57" Hest 217.07 feet to an Lron pin Jocated at a Maple Tree on a cxeek bank and thence contiming Sonkh 45°13'57" Kest 14.12 feet to a point located in the center of a Creek and running thonce with the center of cxeck Borth 80"31'39" West 46.65 feet to a point located in axeak, a new cormer and roning thance a naw line Racth 29'06'20" Rast 17,48 fcet. to an ixon pin set on cxeek and thence continning North 29-06'20" Kast 276.45 feet to aun iron pin set, a new corner and aaning thenco a ney linn Sonth 05"47'05" Bast 158.51 feet to the point the above dascription contains 0.66 acres as siveyed by Jares D. Perguoin fata Shivlyoidited Rugus2 23, 1993 and being a part of thc : pRooprty comeyed to 0, J. Hiller by Deed Book. 208 at, Page 255.  phll fnchie xiagrlar, yarl, saxacaline, fruiaina or neuter RI redaired by coxtext.  orlia Sot ar raroel d Ld: sibuted fo be City of  Hudson.  Towahiy,  of begioning.  1n nn    B1121P60015  The drafter of this instruent has not checked the title to tha above described proparky and Rakes no certification as to title and was not  responsible for closing a sale of the property.  Thes property berehabora dacribed WA acguird by Grantar by iutrament recordod ho. A: Dap aoxiag the abova descrDed groperty for recorded I Plat Book.  paga..  TO RAVE AND TO ROLD (hs *foreerg lot or gared ol Ixad ad ai! privileres aod appuatennaçes thereto belonging to And Uhe Graator cavtnants wh tha Grnter, that Grantor ia toired of tho premises tn fco shmple, baa the rigbt tos coRVay te ane h fco aimpke, Lhas to ie: markatahls Aad fres and clear af al cnebrances,; aud tbat Grantor wil warRnt and defesd Uet due agabs! tbol laia cixi ofall peraoms whonaoeye? except for the exceptions bertinafter stated.  Lhe Grarboo ia fco dple.  Tlle to the prpesty kareinxbove described ia sbject to tho follontng arbeptions:  ra MEE9F, a pety 3 * * -  pN, M Pyh, & 3 Meatt * * * 039millw 0.3.RTITér  s Ae  Pisucna Fo e  ruu a  M 27 ATI FFAEAIAXP  CLA CERZS KrAts  (Cespa XAm4)  ondc (oo 1 K CAMIA, L Mtuy 1 * 1 0 a sate Pfrcps, oaty At ro-ity m >ie - * A clpwd-gA f cuctien * -  d -25,1975 PORIK CARRIKA, 5A  * & 6y 1 Rone #s, r  * - * ta4 sgc, %e fgs rL  x cp ecA hs o  Caldalz. 0,A. Miller. 4th A  Cesty. YAY asoe Fu  cretag    eAoo. - *   Megy Orercts a, anie M. KAEA3A9-A   > CC T Loka Grecpe Jry9 Aaintes  >e *  AS s -  T*  AS Caldbrell        d& 8    AGENDA ITEM: - 9A  MEMO DATE: SUBJECT:  August 15, 2017 Financial Matters: Horseshoe Bend Waterline Replacement and Extension  Project Bids  Discussion:  The bid opening for the Horseshoe Bend Waterline replacement and extension project occurred on August 8, 2017. Three (3) bids were received. The lowest bid was submitted by Iron Mountain Construction ofN Mountain City, Tennessee in the amount oftwo hundred fifty-four thousand nine hundred four dollars ($254,904.00). The bid packages have been reviewed by The town budgeted a total oft two hundred ninety-three thousand dollars ($293,000.00) for this Attached is the letter from West Consultants stating that Iron Mountain Construction is qualified  West Consultants, PLLC on behalf oft the town.  project.  to do this project.  Also attached is a bid summary of all submitted proposals.  Recommendation:  Staffi recommends Council award the project to the lowest bidder, Iron Mountain Construction, to complete the waterline replacement and extension projects for a total amount oftwo hundred  fifty-four thousand nine hundred four dollars ($254,904.00).    WEST  405 South Sterling Street, Morganton NC: 28655  CONSULTANTSnuc 828433.5661 / fax8284335662 / westconsebellsouthnet  August 8, 2017  Mr. Christopher Todd Town of Sawmills 4076 US Highway 321-A Granite Falls, NC 28630 RE: Bid Results  Horseshoe Bend Waterline Replacement and Extension Project  Dear Mr. Todd:  On Tuesday, August 8, 2017 at 11:00 AM, bids for the subject project were opened and read aloud. A summary oft the three (3) bids received is enclosed. The lowest bid was submitted by Iron Mountain Construction of Mountain City, Tennessee in the amount of $254,904.00. Based their previous jobs completed with our firm, we consider Iron Mountain Construction qualified Ihope this information is useful to the Council as they consider these bids. Please let me know if  to perform the project. you need more information. Sincerely,  WEST CONSULTANTS, PLLC DyA ToddJ. Poteet, PE Enclosure    : $ S s 3366669 5555  E 1E  m9889" 888    AGENDA ITEM 9B  MEMO DATE: SUBJECT:  August 15, 2017 Financial Matters: Hunters Path, Oxford Drive and Withers Drive Street  Project Bids  Discussion:  The bid opening for the Hunters Path, Oxford Drive and Withers Drive street projects occurred on August 8, 2017. Two (2) bids were received. The lowest bid was submitted by Evans Construction Company, of Connelly Springs, North Carolina, for a total bid amount oft two hundred forty-three thousand nine hundred fifty dollars and fifteen cents ($243,950.15). However, there was a math error in the bid and the actual bid price, based on unit quantities, should have been two hundred eighteen thousand four hundred six dollars and ninety-five cents ($218,406.95). The bid packages have been reviewed by West Consultants, PLLC on behalfof The town budgeted a total of one hundred seventy-two thousand dollars ($172,000.00) for the Attached is the letter from West Consultants stating that Evans Construction is qualified to do  the town.  paving projects. this project.  Also attached is a bid summary ofall submitted proposals.  Recommendation:  Staffrecommends Council consider only doing the Hunters Path paving project.    WEST  405 South Sterling Street, Morganton NC 28655  CONSULTANTSnIe 828-4335661 / fax 8284335662 / westconsebellsouthnet  August 8, 2017  Mr. Christopher Todd Town of Sawmills 4076 US Highway 321-A Granite Falls, NC 28630 RE: Bid Results  2017 Street Patching Project  Dear Mr. Todd:  On Tuesday, August 8, 2017 at 10:00 AM, bids for the subject project were opened and read aloud. A summary oft the two (2) bids received is enclosed. The lowest bid was submitted by Evans Construction Company, of Connelly Springs, North Carolina in the amount of $243,950.15. However, there was a math error in the bid and the actual bid price, based on unit quantities,should have been $218,406.95. Based their previous jobs completed with our firm and the Town, we consider Evans Construction Company qualified to perform all or a portion of the Ihope this information is useful to the Council as they consider these bids. Please let me knowi if  project.  you need more information. Sincerely,  WEST CONSULTANTS, PLLC Jovy Atu ToddJ. Poteet, PE Enclosure    5 33 1 06e  3 A 5 1    AGENDA ITEM 10A  MEMO DATE: SUBJECT:  August 15, 2017 Discussion:  Legislative Update 2017  Discussion:  The' Town of Sawmills Town Administrator, Christopher Todd, attended a local government legislative update on July 25, 2017. This update was done by the UNC School of Government in order to update local governments on changes and proposals made during 20171 by the North Attached is aj power point presentation discussing some of the most pertinent changes and  Carolina Legislature,  proposals to the Town of Sawmills.  Recommendation: No Council action is required.    /  9  -  I  -  - 6  3 U LLI    9 C in De = E C D o o e - DE a E   * (o e  e 8 8 e im S 3 0 e = o 00 a 00 S S o E @ 00 C a E in a in 0 0 1 @ 1n - S = 10 o e 2 Y la - 1 D0 M o a a 3 Do S O E Dr = e a E  8 E à a 0 le 1  e 8 a 9 m o a - 8 1 - lE a l6 o 1 00 ) A o o o  0   a a o 00 9 0 DD C t S o 1 o  C E de = t 1  A? f 6 9 I 6 De - o a @ A - I  2 o e  S - J @ K  -  -  9 6 8 A de C    E e E e - n e 89 - e t 3 3 1n 1 E $ n e E E @ 0) = of  t de s C e 1n 0 - S O 1 E 8 in a I of de ) 10 0 1 a de 0 @ 1 a f a of 8 9 = a S : e le d0 Da I d0 @ de 9 a I E 8 e  E 9 @ - =  E  M  - S E I  L a > - -  is O 0 E : eE e >  @ e @ 9 -  E E E a DE E n E @ @ @ 5 @ / @ E E E o S n - A A A N  a 0 a 0  a  a N 3    @ 8 1 e I a @ - E e o D 9 I  -  - o  - -  S  a a - 15 O Y f a = 3 O E   D -  5 e N E C of E e  E 9 à a  E -  a 5 0  - @ o o a o @ 5 E E e - o - e a  8  E 9 0    a  I of a 3  O  n  e 2 of I I 2 5 o 5  1 E o e 2 a a 1m  de S le n e B 4 o @ 1 10 df - 9 C C f of 0 E 4 de e o a - le a la m @ d0 0 d0 3S I @ - 3 E O @ E o E @ o o : a : a 8 5 EJ 3  in a 3  0  3 by @ e a e  M e X    E S e E 6 @  E 8 3 à E e @ in o 1 D 1 a 9 le iS B & 00 de E 8 00 09 e C de e I S de a L 3 5 e 3 O a U 9 . 8 de f 13  9 e a a T B - : E a o  & E E de E @ o ih 1 N -  - N o S - = E d9 @ de o C E @ 5 0 o 0 @ S 10 8 off Df e C a de @ @ a e (o E 1n o D 0  -    AGENDA ITEM 10B  MEMO DATE: SUBJECT:  August 15, 2017 Discussion: Parking and Traffic Town Ordinance Proposal  Discussion:  The Town of Sawmills staffh has been made aware ofareas around the town, including but not limited to Cherokee Court, where the use of public right of way for parking has encumbered the use oft the right ofway. Staff wishes to propose an ordinance to address parking and rights of way within the town limits. Town Administrator, Christopher Todd, worked with the Town Attorney, Terry Taylor, to draft aj proposed ordinance which is believed to better define the most  appropriate use of public right ofways. Attached is a copy oft the proposed ordinance.  Staff wishes to only propose the ordinance during the August Council Meeting, in order to receive feedback. Ifcouncil desires staff can place the ordinance on the agenda for the  September meeting for a council vote.  Recommendation: No Council action is required.    SECTION) B. TRAFFIC.  1. Driving of vehicles on sidewalk. No person shall drive a vehicle upon any sidewalk area with the exception ofap permanent or temporary driveway. Operation ofbicycle, motorcycle cors skateboard onj publicsidewalks. Noperson shall operate al bicycle, motorcycle, or skateboard on the public sidewalk with the exception of when this movement is proceeding across such sidewalk at a private hvyealsyyahammamahmmemstiasssyw enteri into apublic street.  2.  230300.1    [DRAFT]  TOWN OF SAWMILLS  PARKING AND RIGHTS OF WAY/ CHEROKEE COURT  SECTION/ A. PARKING  1. Parking in front of private driveway. No person shall park a vehicle or permit itt to stand, whether attended or unattended, upon a highway, street or other public place in front ofa private driveway or within fifteen (15) feet in either direction of Parking at Intersections. No person shall park a vehicle or permit it to stand, whether attended or unattended within 25 feet oft the intersection ofo curb lines ori if none, then within 15 feet of the intersection of property lines at the intersection of Vehicles not to obstruct passage of other vehicles. Noperson shall park a vehicle whether attended or unattended SO as toi interrupt, or interfere with, the passage of Parking distance from curb. Noj person shall parallel park a vehicle more than 18 inches from the curbing, or in such a manner that it extends over the marking lines Parking in or on crosswalks. No person shall park a vehicle within a crosswalk attended or unattended or within 25 feet of either side of a crosswalk where such crosswalk is marked by white lines indicating it tol be a crosswalk. Parking in a no parking zone. No person shall park a vehicle, whether attended or unattended, within a: zone designated as ai no parking sign or by yellow markings. 7. No parking during specific times. No person shall park a vehicle on the public street during the specified times, where such an area on the street is designated by  ai firel hydrant or entrance to ai fire station.  2.  highways.  3.  public conveyance or other vehicles.  42  from the curb.  5.  6.  sign or signs indicating that parking is limited to specific times.  230300.1    AGENDA ITEM 11A  MEMO DATE: SUBJECT:  August 15,2 2017 Updates: Code Enforcement Monthly Report  Discussion:  The attached report shows the progress that Planner Leslie Meadows continues to make  throughout the town. Recommendation: No Council action required.