MINUTES TOWN OF STOKESDALE REGULAR TOWN COUNCIL MEETING 8325. ANGEL PARDUE ROAD STOKESDALE, NC 27357 FEBURARY 10th,2022 AT 7:00 P.M.  Members present: Mayor Mike Crawford, Mayor Pro Tempore Derek Foy, Councilman Jimmy Landreth, Councilman Tim Jones, Councilman Jim Rigsbee, Town Attorney Tom Medlin, Interim Town Clerk Dale Martin, Finance and Budget Officer Kim Thacker, Deputy Clerk Robin  Yount 1.  Call to Order, Pledge of Allegiance, Invocation:  The meeting was called to order by Mayor Mike Crawford at 7:00 pm. Mayor Crawford led the  Pledge of Allegiance, and Pastor Ed McKinney delivered the invocation.  2.  Review and Adopt Agenda:  Councilman Tim Jones added #17 to: review the Town's) Fee Schedule.  Motion by Mayor Pro Tem Foy to adopt the agenda as amended. The motion was seconded by Vote: aye- Mayor Mike Crawford, Mayor Pro Tempore Derek Foy, Councilman Jimmy Landreth, Councilman Tim Jones, Councilman Jim Rigsbee. Motion Carried.  Councilman Jim Rigsbee.  3.  Review and Approve Minutes (April 14, 2021 Closed Session; January13.2022  Regular):  April 14, 2021 Closed Session by Councilman Jimmy Landreth.  Motion by Mayor Pro Tem Foy to approve the minutes as presented. The motion was seconded Vote: aye- Mayor Pro Tempore Derek Foy, Councilman Jimmy Landreth, Councilman  Jim Rigsbee January 13,2022 seconded the motion.  Vote - nay - Mayor Crawford and Councilman Jones.  Motion made by Councilman Jones to approve the minutes as presented. Mayor Pro Tem Foy Vote: aye- Mayor Mike Crawford, Mayor Pro Tempore Derek Foy, Councilman Jimmy Landreth, Councilman Tim Jones, Councilman Jim Rigsbee. Motion Carried.  194    4.  Public Safety Reports:  Fire Department  Fire ChiefTodd Gauldin: reported the number of calls answered during the month of. January and reminded everyone to check their fire extinguishers periodically and recharge them when  necessary. 5.  Administrative Reports:  a) Administrative Report from Town Clerk  Town Clerk presented the administrative report for January noting the number of meters installed, new service requests, number of 811's processed, waters bills sent out and other work orders prepared. The Clerk advised that the water disconnect letters were mailed for accounts that are 60 days or more past due as requested by Council. She noted that 10 have paid in full, 5 have made partial payments. She noted Staff1 has worked with Spectrum to change settings on our phones, contacted Blaney Electric to inspect outside lighting and advise the Town on repairs needed, contacted Stokesdale Heating and Airi ini regard to the units ordered last October. Staff received large maps from Guilford County GIS department with updated streets in Stokesdale. Worked with Matt Casto in preparing annual reports on the Town's water system. Assisted Mayor Pro Tem Foy with preparing bidi information for the Town's Solid Waste & Recycling  vendor.  b) Planning Board None presented.  c) Events Committee d) Property Committee  6.  Financial Reports: Finance/Budget Officer Kim Thacker  Kim Thacker reported the: following fori the General Fund: the Bank ofOakridge checking account had $23,139.29, Bank of Oakridge CDARS at $2,558,527.38. The Fidelity Bank She noted that the health insurance for the two full-time employees started January 1st, and The account values for the Water Enterprise Fund were the following: Bank of Oakridge CDARS were $499,581.12, the Fidelity checking account was $607,470.81, the Capital reserve was at $154,675.59. The NC Management Trust Fund was reported at $522,513.23.  checking account was reported at $541,547.34, petty cash at $150. dental, vision, and short-term disability began on February 1st.  195    7.  Citizen's Comments from the Floor (3-minute limit per speaker):  John Flynt, 8133 Belews Creek Rd- Commented that he was glad to see. NCDOT makinga report and seemed to change their priorities on ai few things. He asked that Council talk about a few issues later ini the meeting, particularly the move toi increase the speed limit along a largely residential stretch of68. He mentioned that this would be extremely dangerous and disagreed Mayor Crawford agreed with Mr. Flynt and mentioned his own experience with the danger of that intersection by way of an accident in 2009 which totaled his vehicle. Sandra Dunagan, 8210 Windy Gayle Dr - Stated that she appreciated the concern for Hwy. 158 being dangerous but wasn'tconvinced that there was another better route. Councilman Rigsbee returned to a comment by Mr. Flynt, noting that hel had been looking at GIS maps and sawi that trucks were allowed up 158 to 65 to7 73, but not allowed on 68: north of73. Eileen Thiery,3101 Meadow Springs Place - Raised concerns about the "cavalier attitude" taken with regards to the residents along 65. She stated that many elderly people were living there and would have particular difficulty with increased traffic and traffic speed along that road. She also voiced a concern about the "ugly walls" often put up along busy roadways, highways, Mark Nadel, 8211 Windy Gale Dr-1 He called to question an issue with appointing a: new Planning Board. He stated that Mayor Crawford had no knowledge ofhow appointments worked, and he requested that this issue be put on the agenda for this meeting. He then noted his concern that Council was uninformed and neglectful, and hel had toj pick up the slack. He handed Mary Carroll, 8100 68N - Asked that signs bej put up with air-break operational hours for large Councilmen commented that, though obligated to discuss roadworks, they didn'thave enforcement capability over either the truckers or the road widening project and associated calls Danny O'Connor, unknown address - Noted that he regularly helped out at schools that his son attended and was "disgusted" by the high school. He put time ini tol help with clean up and repairs. He expressed concerns that the school was overcrowded, in poor repair, had no: funding, and had been generally neglected for decades. He wanted tol bring attention to the issue and  with the change.  etc.  out documents with information on the Planning Board procedures.  trucks, and to stop calls requesting to buy her house.  tol buy property.  request real effort bej put into improvements.  Old Business  8.  Presentation by NCDOT representative on future project that may impact the Town  ofStokesdale and our citizens (continued from January 13+):  196    Mr. Archer introduced himselfand his associates, Bobbie Norris and Brian Ketner, then explained that they had aj presentation prepared to clarify details on projects in the area. Mr. Ketner took over to walk through the slides. The items in the presentation were the 65/68 Project Status, 158 Widening Status, and discussing safety concerns around intersections of Angel- Mr. Ketner spoke about the varied traffic volumes along 65 and 68, noting that there were increases through 2015 and 2017, but based oni numbers taken through 2018 and 2019 it was no longer considered necessary to expand to ai muitilane facility. After showing a few diagrams of crash reports and analysis, he noted that new project considerations were to add medians and turn lanes to improve safety. Thej project was briefly cancelled then re-started. He concluded this section noting that NCDOT was back in evaluation and planning and were committed to For the seçond project, dealing with 158, Mr. Ketner described some of thel history involving laws going back to the 80's. He explained that this project was, thus, locked in as far as planning went. It lacked funding however, and likely wouldn'thavei funding for decades. For the final project, the intersection safety issues, Mr. Norris took over. He noted that two alternatives had been proposed and were being considered. One issue was that, due to the school planning to expand, those considerations were delayed and it would take additional time and Mayor Pro Tem Foy asked what the difference int traffic would need to be to justify a multilane structure as opposed to the scaled-back plans currently in the queue. Mr. Ketner clarified that he wasn'tcertain offt the top ofhis head, and it was more complex than just total numbers, but it was likely around 14,000-16,000 cars per day. Mr. Foy then asked about his concern that some plans would prevent people from making certain turns out oftheir neighborhoods. Mr. Ketner explained that it was true that some people would no longer be able to directly turn left out of their properties, but that it was actually safer to make ai right, turn around by making al left U-turn Mark Nadel raised conçerns about how expansion projects would impact lots that would be losing a lot ofp property and property value. Mr. Ketner noted that nothing was in the works yet, current options were devised before al lot ofthe properties that would be affected were] present. John Flynt stated that, speaking to representatives from the Guilford County Board of] Education and the principal of the elementary school, he heard that there was no money to alleviate traffic issues. He then commented that the issues were larger than rearranging some lanes, particularly as. he recalled a survey of 60-70 schools which showed that nearly all ofthem were overcrowded. Hei then asked why people were getting letters not to interfere with an environmental impact study, when supposedly that had been completed in 2018.He didn't wait for an answer and commented that there was going to be a significant increase in traffic along 68.  Pardue Rd, Athens Rd, and 158.  improving the roadways.  evaluation before anything could advance.  ata al better-designed intersection.  New evaluations were on the schedule to: factor ini the newl landscape.  197    Mr. Foy was concerned about the schools in general, informing everyone that Stokesdale grade schools had some ofthe worst funding and overcrowding in the county. He noted that the school couldn'treally expand immediately as they had many considerations to make but wanted to knowifNCDOT had considered the traffic impact should the school expand significantly. Mr. Norris noted that the most recent NCDOT plans were made with the prediction ofa 1/3 increase in students at ai minimum, and that another evaluation was planned. Mr. Foy then noted that he didn't think the Land Use Plan allowed Council to cite the schools as ai reason to deny new construction projects, and traffic was likely to increase even more as new developments were Councilman Jones asked ifGuilford County Schools had anyone that specialized in managing transportation and traffic. Mr. Norris explained that they did notl have such a person on staff, and instead referred tol NCDOT. They did, however, have a facilities administrator that might be Mayor Pro Tem Foy requested that the item on trash and recycling be moved up, on account of the meeting having gone on for 2 hours and not wanting to make them wait any longer. Mayor  created ini the area.  worth speaking with when attempting to collaborate on different plans.  Crawford agreed, and agenda item 10 was moved ahead ofitem 9.  New Business  10. Request for proposal (RFP) review/contractor presentations for trash/recycling Mr. Fernandez with Republic Services started by apologizing for the less-than-ideal service that had been provided upi to that point and thanked the Council for taking time to talk about things, and asked what specifically they wanted to: focus on during the meeting. Mayor Pro Tem Foy asked ift trash and recycling could be picked up on the same day and ifsomething could be done about hydraulic fluid leaking in developments. Councilman Jones seconded his concern about Mr. Fernandez, noted that he proposed three different options for pickup routines, then commented on thel leaks. He stressed that the issues with Republic were very personal to him, from the service problems to the leaks, and that he was working on1 them. He then explained that Questions and comments were: made from the floor but were: inaudible. Mr. Fernandez: regularly responded by noting that, while he appreciated citizens being understanding ofthe challenges posed by local and global events, that Republic was still ultimately responsible to take care of their customers and not the other way around. Hei reiterated that he was dedicated to straightening out the company and making sure everyone was serviced properly and thanked Mr. Jones asked ifthere was a specific explanation for the issue of leaking hydraulic fluid. He went on to describe his history working with machinery and trucks, noting that he had worked on hydraulics and had some understanding of the mechanics. Mr. Fernandez explained that there  service contract (Franchise Agreement)  the leaks.  some issues required more time to fix and apologized again.  them for their patience.  198    were multiple factors, largely logistic, from not having enough technicians to not having enough supplies. He also noted that Republic Services had been owed. new trucks for two years, and they were currently making do with older vehicles they could keep running and supplementing with rentals. He commented that he didn't want to make excuses, but properly servicing a truck would mean taking it down for several days which would leave potentially hundreds ofhomes without service in the down-time, which was not ideal with their already struggling to fulfill service Mr. Heath, representing GFL, took the stand and opened by explaining that thei issues Mr. Fernandez was dealing with were also facing GFL. He specified that mechanical issues stemming from manufacturing errors, supply chain problems, and staffing issues were industry- wide. He continued that, despite this, he felt GFL was doing well by having stocked up on parts and overstaffed where possible both before and through the pandemic. He also described that they had multiple lines of communication for customers, such as dedicated emails and call centers. He noted that GFL also made sure that all customers had a direct line to a supervisor, so comments, questions, and complaints could be made to the company directly. Mr. Foy noted that Republic Services had been with Stokesdale since 2011, which was an advantage for them. He also explained that he was still focused on trash and recycling pickups taking place on the same day and every week. Mr. Heath stated that GFL preferred splitting service across two days each week, halfoftl the routes one day and the other half the next. This method allowed for redundancy, ifanyone was missed on the first day then they could be picked up on the next day. Mr. Foy asked when his own house would be serviced, and ifhis trash and recycling would be picked up on the same day and every week. Mr. Heath stated that yes, they could do trash and recycling on the same day, and Mr. Foy might expect a Thursday pickup. Councilman Landreth asked ifGFL was facing any staffing issues, to which Mr. Heath replied that GFL was fully staffed. He commented that they did: face issues earlier in the pandemic, especially for drivers, but the company had since recovered. Mr. Landreth asked about the servicing process, and Mr. Heath described the safety procedure for ensuring all vehicles were ready for service, and that they had a 35% overage to ensure they could always take vehicles off Mr. Jones asked about the customer service process, particularly for complaint calls. He expanded, describing that with Republic Services, Council and Staff were spending large amounts oft time dealing with complaints. Mr. Heath explained that with GFL being a subscription service, customers were contacted and billed individually. They were also provided with phone numbers and email addresses to contact the company directly (restating some explanations given earlier). With these procedures, Council and Staffwould: not need to receive any communications as they would all be going directly to GFL. Mr. Jones complained that Council was getting calls, though. Mr. Heath explained again that GFL would, ift they took over from Republic, have customers contact them directly rather than going through the Town. Mr. Foy then invited Dale Martin to open up the bids for the contract. Mrs. Martin stated that requests were sent out to three companies, Republic Services, Waste Industries, Waste  agreements.  the routes for maintenance without interruptions to pickup service.  199    Management. Waste Management declined to submit aj proposal stating that they could not meet  the July 1st deadline toi implement service.  Republic Services: out polycarts $27.00  Option 1:Weekly curbside collection of solid waste with contractor-supplied, 96-gallon roll-out polycart plus weekly curbside collection ofi recyclables with contractor-supplied, 96 gallon roll Service charge for bi-annual bulk waste disposal collection at location in the town of Stokesdale  TBD-$0.50 each month (2 times per year) Total per year Total Quarterly Charge for each: residential customer- - $27.50/monthly  Trash and Recycling collected on the same day  Option 2: Weekly curbside collection of solid waste with contractor-supplied, 96-gallon roll-out polycart plus weekly curbside collection ofr recyclables with contractor-supplied, 96 gallon roll Service charge for bi-annual bulk waste disposal collection at location in the town of Stokesdale  out polycarts - $25.00  TBD. - $0.50 each (2 times per year) Total per year Total Quarterly Charge for each residential customer - S25.50 Trash and Recycling collected on different days  Option 3: Weekly curbside collection of solid waste with contractor-suppled, 96-gallon roll-out polycart plus weekly curbside collection ofrecyclables with contractor-suppled, 96 gallon roll Service charge for bi-annual bulk waste disposal collection at location in the town of Stokesdale  out polycarts $24.00  TBD-$ $0. each (2 times per year) Total per year Total Quarterly Charge for each residential customer - $24.00  Trash and Recycling collected on different days and bill town monthly for service Mayor Pro Tem Foy asked for clarification that these are monthly amounts and not quarterly as specified ini the contract. Mr. Pemandezconfirmed that these are monthly charges. Mayor Pro Tem Foy stated that he was willing to make ai motion that the Council not consider  Republic due to not following instructions for the proposals.  Waste Industries DBA-GFL: Weekly curbside collection ofs solid waste with contractor- supplied, 96-gallon roll-out polycart plus weekly curbside collection ofr recyclables with Service charge for bi-annual bulk waste disposal collection at location in the town of Stokesdale  contractor-supplied, 96 gallon roll out polycarts $22.75/month TBD - $500.00 each (2 times per year) Total $1,000.00 per year Total Quarterly Charge for each residential customer $68.25  200    Trash and Recycling collected on the same day  Mr. Foy raised some concerns about the prices but noted that, with inflation the way it was, there Motion by Councilman Rigsbee to accept, with negotiations, the proposal from GFL for service with ai monthly charge of $22.75. Councilman Landreth seconded the motion and suggested an amendment for a3% cap: not including the landfill fee. Mayor pro tem Foy also offered an amendment that Town. Attorney Medlin review the documentation and prepare the contract for the service, which Mayor Crawford would have the authority to sign on behalf of the Town. Councilman Jones asked for clarification that all of the variables had been considered before the contract was put into action. Attorney Medlin explained that nothing would be actionable as a result ofthis motion, and that they were simply taking the first steps to fully consider a contract Vote: aye- Mayor Mike Crawford, Mayor Pro Tempore Derek Foy, Councilman Jimmy Landreth, Councilman Tim Jones, Councilman Jim Rigsbee. Motion carried. Mayor Pro Tem Foy requested ai recess at 10:07pm which was approved.  was some. hope that the prices might come down eventually.  with GFL.  The meeting was reconvened at 10:18om.  Old Business  9.  Consideration of a proposal for wiring in the Council Chambers to connected TV and laptop and for a microphone at the podium (continued from January 13t) Councilman Rigsbee explaining that their new computers used new] ports, and some oft the other devices in the chamber were not yet hooked upi properly for those newj ports. He continued, pointing to blank displays for emphasis, that new wiring was needed to ensure everything could be connected with little hassle. He then suggested the microphone element be tabled. Motion by Mayor pro tem Foy to continue in March to: further clarifying what was actually Councilman Jones asked ifmeetings could still be attended via Zoom, as advertised by the Town. Councilman Landreth suggested they simply stop advertising Zoom meetings until this was fixed. Clerk Martin stated that Zoom seemed to bei functional. Mr. Jones asked ifthey were presently required to provide Zoom access, and Mr. Foy stated that it was: not required. Motion by Councilman Rigsbee to spend up to $2000 tol havel Brian Cox connect the devices in the Council Chambers. The motion was seconded by Councilman Jones and carried.  needed.  201    Vote: aye- Mayor Mike Crawford, Mayor Pro Tempore Derek Foy, Councilman Jimmy  Landreth, Councilman Tim Jones, Councilman Jim Rigsbee  New Business  11. Discussion on PARTF Grant  Mayor pro tem Foy explained that this was a state-funded Parks and Recreation Trust Fund Grant, for which municipalities could apply for up to $500,000 withi the condition that the municipality matches the amount requested. He also noted that the Town had applied for this grant in 2008 for $500,000 and received it and completed it in good standing. He also noted that they had applied in 2020 and did not receive the grant. He then said that he had reached out to Christine Schmidt to talk about the Town'sr ranking in this previous grant process, and was told that Stokesdale ranked dead-last. Specifically, in their scoring, they received 0/20 points in Planning, 0/15 in Public Involvement, 20/45 in Recreational Facilities, etc. Hei informed everyone that March 15th, was the deadline to work with their consultant, and May 2nd, was the Motion by Councilman Jones to appoint Derek Foy and Jimmy Landreth as a subcommittee to pursue aj proper application for this grant. Mr. Foy suggested an amendment to include a $3500 allowance, which was accepted. The motion was seconded by Councilman Rigsbee. Vote: aye- Mayor Mike Crawford, Mayor Pro Tempore Derek Foy, Councilman Jimmy Landreth, Councilman Tim Jones, Councilman Jim Rigsbee. Motion carried.  deadline to get everything submitted to the state.  12. Consideration of Budget Amendment #3  Mayor pro tem Foy explained that this amendment was necessary to allow Finance Officer Thacker to write a check, complete the project to run new wires in the Council Chambers, and to enter a contract to get new HVAC units. Councilman Landreth asked ifexcess money from the ARP could be used to cover other projects such as these. Mr. Foy suggested that it might be legal to do sO, and Councilman Jones agreed, but Mr. Foy wasn'tsure and wanted to discourage such a Mayor. Pro Tem Foy made a Motion to approve the following Budget Amendment to increase the amount of money the Council could pull from undesignated funds by $30,000, offset by an increase the expenditures oft the Town Hall Repairs and Maintenance expense line. Seconded by Vote: aye- Mayor Mike Crawford, Mayor Pro Tempore Derek Foy, Councilman Jimmy  use.  Councilman Rigsbee.  Landreth, Councilman Tim Jones, Councilman Jim Rigsbee  202    2021-2022 FISCAL YEAR BUDGET BUDGET ORDINANCE AMENDMENTHS ORDINANCE NO: 0-2022-01  BEITORDAINED by the Governing Board of the Town of Stokesdale, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending  June 30, 2022:  Section 1: To amend the General Fund, Revenue & Expenses as follows:  Decrease  Increase Balance $30,000 $232,044 $30,000 $42,000  Undesignated Funds/Revenues:  Town Hall Repairs & Maintenance Expense  Section 2: Copies oft this budget amendment shall be furnished to the Clerk ofthe Governing  Board, and to the Budget Officer for their direction. Adopted this 10th day of] February, 2022.  13. Readoption of thel Records Retention Schedule issued 2021  Interim Town Clerk Dale Martin presented ai fully redesigned schedule for readoption. Councilman Landreth asked ift the old one would need tol be cancelled, which was confirmed. Motion by Councilman Rigsbee to approve the schedule as presented. The motion was seconded Councilman Jones asked for clarification as to why the notebooks provided were much thinner than the other documentation, to which he was told one was the schedule and the other the Vote: aye- Mayor Mike Crawford, Mayor Pro Tempore Derek Foy, Councilman Jimmy  by Mayor pro tem Foy.  policy.  Landreth, Councilman Tim Jones, Councilman Jim Rigsbee 14. Discussion and Action on Employee Benefits  203    Mayor Pro Tem Foy explained that three questions needed to be answered to finalize the plan. These were: Are retirees covered under the plan; are same-gender spouses covered; and are domestic partners covered? Councilman Jones noted that Council had previously voted only to cover employees for dental and vision and asked what this follow-up was: for. Robin Yount Motion by Mayor Pro Tem Foy that retirees are not covered by the dental and vision plan. The Vote: aye- Mayor Mike Crawford, Mayor Pro' Tempore Derek Foy, Councilman Jimmy Motion by Mayor pro tem Foy that same-gender spouses would be eligible to be covered with the understanding that the employee would be 1009responsible for the premium. The motion Councilman Jones asked why they were: not also being asked about different-gender couples as well, or why these were separate items. Mr. Foy noted that iti might be a data-collection issue, and Councilman Landreth questioned ift this was a. legal query, Council agreeing that it would not be legal to deny one and not the other regardless. Councilman Jones commented that he would not go against "3000 years ofr recorded history," " and responding to a comment that "the lawi is the law," that there was a "higher law," to which Mayor Crawford stated he was not disagreeing. Vote: aye- Mayor Mike Crawford, Mayor Pro Tempore Derek Foy, Councilman Jimmy  clarified the previous motion for the Council. motion was seconded by Councilman Jones.  Landreth, Councilman Tim Jones, Councilman Jim Rigsbee.  was seconded by Councilman Rigsbee.  Landreth, Councilman Jim Rigsbee Vote: nay- Councilman Tim Jones was seconded by Councilman Rigsbee.  Motion by Mayor pro tem Foy that domestic partners are not covered by the plan. The motion Councilman Jones asked what a domestic partner was, with Mr. Foy explaining that it was: not an Vote: aye- Mayor Mike Crawford, Mayor Pro Tempore Derek Foy, Councilman Jimmy  arrangement legally recognized by the government.  Landreth, Councilman Tim Jones, Councilman Jim Rigsbee.  15. Consideration and Vote on dates for 2022-2023 Budget Workshops  Motion by Mayor Pro Tem Foy that the Town have a minimum oft three Budget Workshops, with the first held on Thursday, March 314, the: second on' Thursday, April 7th, and the third on Thursday, May 5th, each at 7:00pm. The motion was seconded by Councilman Landreth. Councilman Jones asked ifany votes would be held during those meetings, ori ifit was purely discussion. Attorney Medlin commented that, legally, they could only hold discussions.  204    Vote: aye- Mayor Mike Crawford, Mayor Pro Tempore Derek Foy, Councilman Jimmy  Landreth, Councilman Tim Jones, Councilman Jim Rigsbee 16. Discussion and possible vote on closed session minutes informed that all current Council members should have access. unredacted. The motion was seconded by Mayor Pro Tem Foy.  Mayor Crawford noted that he had asked if! he had açcess to closed session minutes and was Motion by Councilman Jones to: release the March 12th, 2020 Closed Session minutes  Vote: aye- Mayor Mike Crawford, Mayor Pro Tempore Derek Foy, Councilman Jimmy  Landreth, Councilman Time. Jones Vote: nay- Councilman Jim Rigsbee  17. Discussion and possible vote on agenda deadlines  Councilman Landreth asked what the cutoff was for adding items to the agenda, andi if Councilman Jones was also concerned about this issue. He agreed that he was, explaining that he understood both sides oft the problem. He said that he did appreciate that sometimes items came up late that were worth discussing, but that late additions to the agenda had been used for political attacks against him personally before. He continued that in the past, citizens were encouraged to suggest items to add to the agenda. He noted that he was not making a motion, but  instead encouraging Council to think about the matter further.  18. Fee Schedule  Councilman Jones noted that the last schedulei they had was 3 years old and incomplete. He suggested that a single consolidated schedule be arranged, as it was required by law. Mayor pro tem Foy asked ifai fee schedule could be presented at al budget meeting, and if changes to the water fees was covered in the ordinance or fee schedule. Attorney Medlin Mayor Crawford announced there would be a Planning Board meeting on Thursday, February 24th at' 7:00pm, and a' Town Council meeting on Thursday, March 10th at' 7:00pm. 19. Citizen's Comments from the floor (3-minute limit per speaker):  responded, but his explanation was inaudible.  Beatriz Abella, 8111 Richback Ct.- Asked about the inquiries into a backup reserve for the water supply, wondering why it was: necessary and ift there were any issues with the current supply. She also asked who to contact ifs she had further questions about this issue. Mayor Crawford responded that all he and Councilman Jones had done so far was arrange a preliminary meeting with representatives ofRockingham County and it was uneventful. He continued that the primary source of water was a single pipeline and all they had for a backup was one water tower. Mr. Jones noted that there was no current issue with the water, in terms ofs safety or  205    quantity, and he could explain further after the meeting. Councilman Rigsbee, asking to respond on the reçord, stated that they had no plans to separate from Winston Salem. Mayor Pro Tem Foy noted that any member ofCouncil or Staffcould be contacted about any issue and the contact  information was on cards and the Town website.  20. Council Comments:  Councilman Rigsbee thanked everyone for remaining for such a late: meeting.  Mayor Pro Tem Foy explained that he tried to refrain from speaking up during citizen comments, but that earlier a citizen had claimed the Town Council did not follow policy when appointing Planning Board members. He explained that he was unaware of any official policy for how' Town Council would appoint Planning Board members, but rather there was a statute, and the document handed out by Mr. Nadel earlier was: not aj policy but instead an internal Planning Councilman Landreth added that other comments Mr. Nadel made about appointments were inaccurate. He and Councilman Jones thanked the three remaining citizens, and then Mr. Jones noted that while it was a Town Council responsibility to appoint Planning Board members, that  Board procedures document.  the details were "always in flux."  Mayor Crawford thanked everyone for attending as well.  21. Adjournment:  Motion by Councilman Landreth to adjourn at 11:48pm, seconded by Councilman Jones. Vote: aye- Mayor Mike Crawford, Mayor Pro Tempore Derek Foy, Councilman Jimmy  Landreth, Councilman Tim Jones, Councilman Jim Rigsbee.  Approved: December 8, 2022  Michaell Crawford, Maybr EAE  ATTEST:  Ihemt Dalel F.) Martin, Town Clerk  206