MINUTES TOWN OF STOKESDALE SPECIAL CALLED TOWN COUNCIL MEETING 8325 ANGEL-PARDUE ROAD STOKESDALE, NC 27357 OCTOBER 20, 2023. AT7:00PM  In attendance: Mayor Michael E. Crawford; Mayor Pro Tem Derek Foy; Councilman Jimmy Landreth; Councilman Tim Jones; and Town Clerk Robbie Lee Wagoner II.  Councilman Jim Rigsbee arrived at 7:10PM.  1. Call To Order, Pledge of Allegiance, and Invocation.  Mayor Crawford called the meeting to order at 7:00pm and led thel Pledge of Allegiance. Councilman Jones delivered the opening invocation.  2. Review and Adopt the. Agenda.  Mayor Crawford made a Motion to adopt the agenda as written. Councilman Landreth  seconded the motion. Mayor Crawford Councilman Landreth YES Councilman Jones The motion carried (4-0).  YES YES  Mayor Pro Tem Foy YES Councilman Rigsbee ABSENT  3. Citizen Comments from the Floor (3-Minute Limit per Speaker).  Citizen Name: Eileen Thiery  Address: 8101 Meadow Springs Place, Stokesdale, North Carolina 27357 Comment: Read letter encouraging the Town to schedule ai meeting with NCDOT to inform residents of traffic changes and to provide an opportunity for  the citizens to ask questions of NCDOT.  Councilman Jim Rigsbee arrived at the meeting at 7:10PM.  4. Consider proposal from Davenport Engineering to work as a traffic consultant for Councilman Jones made comments about his background and why he wanted tol hirea private traffic engineer toi interpret what the Town wants and what the NCDOT wants.  the Town of Stokesdale.  158    Royal Henshaw from Davenport Engineering spoke and explained that he was contacted by Councilman Jones about transportation engineering services for the Town. Hej presented his qualifications as a traffic engineer and added that hel has prepared a Councilmembers asked for specific examples of what they could do for the Town outside of what NCDOT currently does. Mr. Henshaw stated that they work with NCDOT: and would assist in coordinating projects between the Town and NCDOT. Bobby Norris, district engineer for Guilford County with NCDOT. Spoke per the request of Councilman Landreth. Mr. Norris stated that there are towns that hire traffic engineers, and thel larger cities have their own engineering departments that work with DOT on road projects within their jurisdictions. He added that DOT tries to look at all thei information and safety of the roads and make decisions based on thati information. Having an interpreter can. have a benefit. He stated that DOT is always available to Councilman Jones made a Motion to accept the proposal from Davenport Engineering, dated October 12, 2023, in an amount not to exceed $3,000.00. Councilman Jones noted that this is the same proposal that was presented to the Town Council during the recent regular Town Council meeting on October 12, 2023. Councilman Landreth seconded the  due diligence hourly proposal for the Town to consider.  assist with traffic studies as well.  motion. Mayor Crawford Councilman Landreth YES Councilman Jones The motion carried (4-1).  YES YES  Mayor Pro Tem Foy YES Councilman Rigsbee NO  Council continued to discuss what NCDOT could provide and how Davenport Council provided clarification that $3,000 would be paid from account # 6000 -  Engineering would enhance those discussions and decisions.  Professional Services.  5. Consideration to request from NCDOT a joint workshop meeting between the Stokesdale Town Council and NCDOT District Engineer and NCDOT Project Council discussed coordinating a meeting with all the parties involved, fire, NCDOT, MPO, and citizens to have a joint meeting to discuss transportation issues. Mayor Crawford made a Motion to have a workshop meeting for Thursday, November 02, 2023, at 7:00PM at Town Hall. Councilman Jones seconded the motion.  Engineers for projects within the Town of Stokesdale.  159    Mayor Crawford Councilman Landreth Yes Councilman Jones The motion carried (5-0).  Yes Yes  Mayor Pro Tem Foy Yes Councilman Rigsbee Yes  Mayor Pro Tem Foy made a Motion tol have the Town Clerk type a letter to NCDOT asking for an extension from the governing board on the comment period to November 30th, 2023. Thel letter to be sent to Mr. Wright Archer. Be sure to include project number Councilman Jones seconded the motion and requested that the motion be amended to include that the project number R-5823 be added to thel letter to NCDOT.  of traffic circles. Be sure to copy Bobby Norris, NCDOT.  Mayor Pro Tem Foy accepted the amendment.  Mayor Crawford Councilman Landreth Yes Councilman Jones The motion carried (5-0).  Yes Yes  Mayor Pro Tem Foy Yes Councilman Rigsbee Yes  6. Citizen Comments from the Floor (3-Minute Limit per Speaker).  Citizen Name: Priscilla Olinick  Address: 3100 Pleasant Ridge Road, Summerfield, NC27358 Comment: Spoke against roundabouts. Do what citizens want.  Citizen Name: Mark Nadel  Address: 8211 Wendy Gale Drive, Stokesdale, North Carolina 27357 Comment: Spoke on roundabouts and the affect he believes it will have on truck traffic. Thanked Councilman Jones for making a motion to hire a traffic engineer.  7. Council Comments.  Councilman Rigsbee noted that he is not against using engineering firm but would rather meet with NCDOT first before spending this money on conversating with an engineering firm. The Town does have some traffic concerns that should be addressed. Mayor Pro Tem Foy thanked everyone for coming out tonight and recognized Mr.  Henshaw and Mr. Norris. Have a good weekend.  160    Councilman Landreth also thanked everyone for coming out. Will spend money wisely. Councilman Jones also thanked everyone for attending and recognized Mr. Henshaw and Mr. Norris. Hei noted that Council members are accessible by email or phone and encouraged all citizens to voice their concerns to council. He added that Council should Mayor Crawford also thanked everyone for attending and recognized Mr. Henshaw and Mr. Norris. He noted his pleasure with thel higher than normal attendance at this Special Called Meeting. Please consider attending the November 2, 2023 workshop! Mayor Crawford made a Motion to adjourn the meeting. Councilman Jones seconded  Encouraged our citizens to voice their concerns to Council.  do everything reasonable to fix the traffic issues.  the motion. Mayor Crawford Councilman Landreth Yes Councilman Jones The motion carried/failed (5-0).  Yes Yes  Mayor Pro Tem Foy Yes Councilman Rigsbee Yes  Being no further business to come before the Council, the meeting was adjourned at  8:27pm.  Approved: March 14, 2024.  Derek Foy MichadfE-Crawford Movor Wro, Tam!  Mayor  Towplofs Stokesdale  ATTEST:  Robbie Lee WagonerlI Town Clerk Town of Stokesdale  Baga  161