MINUTES TOWN OF STOKESDALE REGULAR TOWN COUNCIL MEETING 8325 ANGEL-PARDUE ROAD STOKESDALE, NC27357 OCTOBER: 12, 2023A AT 7:001 PM  Ina attendance: Mayor Mike Crawford; Mayor Pro Tem Derek Foy; Councilman Jimmy Landreth; Councilman Jim Rigsbee: Councilman Tim Jones; Town Attorney Charles H. Winfree; Town Finance/Budget: Officer Kimberly Thacker and Town Clerk Robbie Lee Wagoner II.  COUNCILMAN, JIM RIGSBEE. ARRIVED AT7:10PM) 01. Call to Order, Pledge of Allegiance, and Invocation.  Mayor Crawford called the meeting to order at 7:01 PM and led the Pledge of Allegiance. Pastor Darryl Freeman of Stokesdale Baptist Church delivered the opening invocation.  02. Review and Adopt the Agenda: October 12, 2023 Councilman Jim Rigsbee) be removed from the Agenda.  Councilman Landreth requested that Agenda Item Number 08 (Food Truck Update by Mayor Crawford made a Motion to adopt the agenda as amended. Mayor Pro' Tem Foy  seconded the motion. Mayor Crawford Councilman Landreth YES Councilman Jones Motion carried (4-0).  YES YES  Mayor Pro Tem Foy Councilman Rigsbee  YES ABSENT  03. Review and Adopt the following Minutes:  a) January 23, 2023, Special Called Town Council Meeting  Mayor Crawford made al Motion to adopt the minutes for the January 23, 2023, Special Called  Town Council Meeting. Mayor Pro Tem Foy seconded the: motion.  Mayor Crawford Councilman Landreth YES Councilman Jones Motion carried (4-0).  YES YES  Mayor Pro Tem Foy Councilman Rigsbee ABSENT  YES  150    b) March 28, 2023, Special Called Town Council Meeting  Mayor Crawford made a Motion to adopt the minutes for the March 28, 2023, Special Called  Town Council Meeting. Councilman Landreth seconded the motion.  Mayor Crawford Councilman Landreth YES Councilman Jones Motion carried (4-0).  YES YES  Mayor Pro Tem Foy Councilman Rigsbee  YES ABSENT  c) September 25, 2023, NCDOT! Informational Meeting  Mayor Crawford made a Motion to adopt the: minutes for the September 25, 2023, NCDOT  Informational Meeting. Councilman Landreth seconded the motion.  Mayor Crawford Councilman Landreth YES Councilman Jones Motion carried (3-1).  YES NO  Mayor Pro Tem Foy Councilman Rigsbee  YES ABSENT  COUNCILMAN JIM RIGSBEE. ARRIVED AT 7:101 PM  04. Public Safety Reports:  a) Stokesdale Fire Department  Stokesdale Deputy Fire Chief Randy Southard presented the Stokesdale Fire Department: report.  b) Guilford County Sheriff's Office  Mayor Crawford read the report provided by the Guilford County Sheriff's Office.  05. Administrative Reports:  a) Administrative Report: Robbie Lee Wagoner II (Town Clerk) Town Clerk Robbie Lee Wagoner II presented the administrativer report. b) Planning Board: Robbie Lee Wagoner II (Town Clerk) Town Clerk Robbie Lee Wagoner II presented the planning board report. c) Property Committee: Jim Rigsbee (Councilman) Councilman Rigsbee presented the property committee report.  151    d) Town Park Improvement Committee: Tee Stephenson (Committee Chairman) Committee Chairman Tee Stephenson presented the Town Park Improvement Committee 06. Financial Reports: Kimberly Thacker (Town Finance Officer/Budget Officer)  report.  a) Financial Report: Town of Stokesdale General Fund  Town Finance/Budget Officer Kimberly Thacker presented the financial report for the Town's  General Fund.  b) Financial Report: Town of Stokesdale Water Enterprise Fund  Town Finance/Budget: Officer Kimberly Thacker presented the financial report for the Town's  Water Enterprise Fund.  07. Citizen's Comments from the Floor (3-Minute Limit per Speaker).  Citizen Name: Maria Adams  Address:5999 Morganshir Dr. Summerfield, NC the Chair for the local chapter of Mom's for Liberty. Address: 5202 Ranbling Road, Greensboro, NC  Comment: Guilford County School Board. She explained her role as parent advocate and  Citizen Name: Michael Logan  Comment: Thanked Town Council for their support during his journey to get on the School Board. Invited Town Council to attend Guilford County School Board meetings. Town Clerk Robbie Wagoner, II read as email from Hollie Reed, 7871 Athens Road, Stokesdale  in which she expressed her concerns for safety on Athens Road.  NEW BUSINESS:  08. Foo-TruekUpdatebyCouneHmanm-igsbee. (REMOVED! DURINGTHE ADOPTION OFTHE AGENDA)  09. Consideration of Cost Estimate for Material and Labor to Replace Actuator in Mayor Pro' Tem Foy made a Motion to authorize Gauldin Plumbing to repair or replace the actuator with a cap of $600 plus sales tax. Mayor Crawford seconded thes motion. Council asked that the date be written on this estimate and that Gauldin give Town Hall the  Restroom Located at Town Park.  broken parts sO they can inspect them.  152    Mayor Crawford Councilman Landreth YES Councilman Jones Motion carried (5-0).  YES YES  Mayor Pro Tem Foy Councilman Rigsbee YES  YES  10. Consideration of Application for Alternate Member of the Town Planning Mayor Pro Tem) Foy made a Motion to add Andrea Meylor as an alternate to the Planning  Board.  Board. Councilman Jones seconded the motion.  Mayor Crawford Councilman Landreth YES Councilman Jones Motion carried (5-0).  YES YES  Mayor Pro Tem Foy Councilman Rigsbee YES  YES  11. Consideration of Grant Agreement Between Stokesdale Parks & Recreation and the Mayor Pro Tem reminded Council of discussions regarding a grant to Stokesdale Parks and Recreation for lighting at thel baseball fields. He announced that they have raised the $25,000 matching funds as: required by the contract agreement: in which the' Town would grant them Mayor Pro Tem Foy made a Motion to move forward with the grant agreement and become official once executed by Mayor Crawford and Jordan Balmforth, President oft the Stokesdale Parks and Recreation. Once agreement is fully executed, Stokesdale Parks and Recreation would be eligible for the $50,000 grant. Councilman Landreth seconded the motion. Town Attorney Chuck Winfree noted an error which has been corrected in the title of the agreement to read: Sponsorship Agreement Between Stokesdale Parks and Recreation and  Town of Stokesdale.  $50,000.  Town of Stokesdale.  Mayor Crawford Councilman Landreth YES Councilman Jones Motion carried (5-0).  YES YES  Mayor Pro Tem Foy Councilman Rigsbee YES  YES  12. Consideration of Collection for an Inventory of All Communication and  Documentation with the North Carolina Department of Transportation Regarding Future Highway Projects Involving US Highway 158, NCI Highway 68, and NC  Highway 65 Since the Year 2015.  153    Councilman Jones expressed his concern with the amount of traffic that travels through the Town of Stokesdale and the Town's lack of representation on: matters pertaining to: roads throughout town. He spoke of his desire tol have consolidated information available to Council  and our citizens.  Councilman Jones made a Motion to. have Town Staff collect an inventory of all communications and documentation with NCDOT, Metro Planning Organization, Town of Summerfield and documents here in Town Hall, and to consolidate these documents in chronological order, regarding future Highway Projects Involving US Highway 158, NCI Highway 68, and NC Highway 65 since the Year 2015. This is tol bej placed within a master binder for public  inspection if requested. Councilman Rigsbee seconded the motion.  Mayor Crawford Councilman Landreth YES Councilman Jones Motion carried (5-0).  YES YES  Mayor Pro Tem Foy Councilman Rigsbee YES  YES  13. Consideration to Pursue the Hiring of a Professional Engineering Consultant for the Councilman Tim Jones explained his concern with safety on the roadways and the proposals coming down from NCDOT. He contacted Davenport Engineering toj possibly advise the Town on some of these projects. He stated that he just received the information and that he may not be ready tos make ai motion on this item since Council has not had time to: review the proposal. Mayor Crawford requested that this agenda item be continued to thei next available Town Council: meeting. There were: no objections to this request by any other: members of the Town  Town of Stokesdale.  Council.  Item #12: Staff Comment  Mr. Wagoneri informed Council that emails hosted by the Town's current provider may not be available back to 2015 and that there may be a charge involved to search the Town'sa archive  email accounts.  14. Citizen's Comments from the Floor (3-Minute Limit per Speaker).  Citizen Name: Mark Nadel  Address: Wendy Gale Drive motion for the previous discussion.  Comment: Asked if" Town Council broke Roberts Rules of Order tonight by notl havinga Town Attorney Chuck Winfree stated that this was for discussion purposes and: no action was necessary. A: motion is necessary if Council wants to take some action.  154    Mayor Crawford delivered the following announcements prior to the Closed Session.  ANNOUNCEMENIS: 17. Council Announcements:  a) The Town of Stokesdale Town Planning Board will hold a regular meeting on' Thursday, October 26, 2023, at 7:001 PM inside the Town Hall Council Chambers, located at 8325. Angel-Pardue Road, Stokesdale, NC: 27357. The Town of Stokesdale Town Council will hold a regular meeting on Thursday, November 09, 2023, at' 7:001 PM: inside the Town Hall Council Chambers, located at  8325 Angel-Pardue Road, Stokesdale, NC: 27357.  15. Closed Session in accordance with S 143-318.11 (Closed Sessions).  (a) Permitted Purposes. Iti is the policy of this State that closed sessions shall be held only when required toj permit a public body to act in the public interest as permitted in this section. A public body may hold a closed session and exclude the public only (4) To discuss matters relating to the location or expansion of industries or other businesses in the area served by the public body, including agreement on at tentative list of economic development incentives that may be offered by thej public body in negotiations, or to discuss matters relating to military installation closure or realignment. Any action approving the signing of an economic development contract or commitment, or the action authorizing the payment of economic development (6) To consider the qualifications, competence, performance, character, fitness, conditions of appointment, or conditions of initial employment of an individual public officer or employee or prospective public officer or employee; or to hear or investigate a complaint, charge, or grievance by or against an individual public officer or employee. General personnel policy issues may not be considered in a closed session. A public body may not consider the qualifications, competence, performance, character, fitness, appointment, or removal of a member of the public body or another body and may not consider or fill a vacancy among its own membership except in an open meeting. Final action making an appointment or discharge or removal by a public body having final authority for the appointment or discharge, or removal shall  when a closed session is required.  expenditures, shall be taken in an open session.  bet taken in an open meeting.  Mayor Pro Tem Foy made al Motion to enter into closed session in accordance with North Carolina General Statute 143-318.11(0)4)0) stated above. Councilman Rigsbee seconded the  motion.  Mayor Crawford Councilman Landreth YES Councilman Jones  YES YES  Mayor Pro Tem Foy Councilman Rigsbee YES  YES  155    Motion carried (5-0).  The Town Council entered into closed session at 8:35. PM. (CLOSED SESSION: 8:35 PMTO 9:07 PM) Landreth seconded the motion. Mayor Crawford Councilman Landreth Councilman Jones Motion carried (5-0).  Mayor Crawford made a Motion to enter back into open session at 9:07 pm. Councilman  Mayor Pro' Tem Foy Councilman Rigsbee  The' Town Council entered back into open session at 9:07 PM.  Mayor Pro Tem Foy made a Motion for the Town Clerk Robbie Wagoner to extend an Employment At Will offer tol Mason Winfree for the Deputy Town Clerk position at $18 per hour, 321 hours per week on average with a start to be determined by the' Town Clerk.  Councilman Landreth seconded the motion.  Mayor Crawford Councilman Landreth YES Councilman Jones Motion carried (5-0) 16. Council Comments. when you vote. carefully.  YES YES  Mayor Pro Tem Foy Councilman Rigsbee YES  YES  Councilman Rigsbee thanked everyone for coming. Look at your hearts and mind in November Mayor Pro Tem Foy reminded everyone to please be cautious during Halloween. Drive Councilman Landreth also asked everyone for coming out and to please drive carefully on Councilman Jones thanked Mrs. Karen Landreth for being in the audience. He recognized the Mayor Crawford said it has been a pleasure working with this council. He hopes tol have made ac contribution. He would like tol hold this council together. He also reminded everyone to drive  Halloween. He added that hel has enjoyed his time on council.  passing of Sidney Ellis from Yates Construction.  safely on Halloween.  156    ADIOURNMENT:  18. Adjournment of Meeting.  Mayor Pro Tem Foy made a Motion to adjourn the meeting. Councilman Landreth seconded  the motion.  Mayor Crawford Councilman Landreth Y Councilman Jones Motion carried (5-0).  Y Y  Mayor Pro Tem Foy Councilman Rigsbee Y  Y  Being no further business to come before the' Town Council, the meeting was adjourned at 9:15  PM.  Approved: March 14, 2024  a  aECHHaNiayar) Derel, Foy,mayor Roen  ATTEST:  Robbie Lee Wagoner,  ER  157