MINUTES TOWN OF STOKESDALE REGULAR TOWN COUNCIL MEETING 8325 ANGEL-PARDUE ROAD STOKESDALE, NC27357 SEPTEMBER 14, 2023. AT 7:001 PM  Ina attendance: Mayor Mike Crawford; Mayor Pro Tem Derek Foy; Councilman Jimmy Landreth; Councilman Jim Rigsbee; Town Attorney Charles H. Winfree; Town Finance/Budget Officer Kimberly Thacker and Town Clerk Robbie Lee Wagoner II. Councilman Tim Jones was absent  from the meeting.  1. Call to Order, Pledge of Allegiance, and Invocation. Councilman Jim Rigsbee delivered the opening invocation.  Mayor Crawford called the meeting to order at 7:00 PM and led the Pledge of Allegiance.  2.  Review and Adopt the Agenda.  Mayor Pro Tem Foy requested that agenda item number 14 (Consideration of Potential Grant Funding Opportunities from State Legislator.) be addressed immediately after agenda item number 10 (Consideration ofal Resolution Consenting to the Addition of Cornelius Court, John King Lane and South Point Drive (Extension of SR 4608) in the Boone Meadows Subdivision to Mayor Pro Tem Foy made a Motion to adopt the agenda as amended. Councilman Jimmy  the Secondary Road Maintenance System ofNC).  Landreth seconded the motion. Mayor Crawford Councilman Landreth YES Councilman Jones Motion carried (4-0).  YES ABSENT  Mayor Pro Tem Foy YES Councilman Rigsbee YES  3.  Consideration ofal Proclamation in Recognition of "Constitution Week"  (September 17, 2023, through September 23, 2023).  Mayor Crawford introduced a Proclamation in Recognition of "Constitution Week" (September 17, 2023, through September 23, 2023) and executed this proclamation under his authority as  Mayor. 4.  Review and Adopt the following Minutes: a) November 10, 2022, Closed Session  138    Mayor Crawford made a Motion to adopt the minutes for the November 10, 2022, Closed  Session. Councilman Landreth seconded the motion.  Mayor Crawford Councilman Landreth Yes Councilman Jones Motion carried (4-0).  Yes ABSENT  Mayor Pro Tem Foy Yes Councilman Rigsbee Yes  b) November 29, 2022, Closed Session  Mayor Crawford made a Motion to adopt the minutes for the November 29, 2022, Closed  Session. Councilman Landreth seconded the motion.  Mayor Crawford Councilman Landreth Yes Councilman Jones Motion carried (4-0).  Yes ABSENT  Mayor Pro Tem Foy Yes Councilman Rigsbee Yes  c) December 08, 2022, Closed Session  Mayor Crawford made a Motion to adopt the minutes for the December 08, 2022, Closed  Session. Councilman Landreth seconded the motion.  Mayor Crawford Councilman Landreth Yes Councilman Jones Motion carried (4-0).  Yes ABSENT  Mayor Pro Tem Foy Yes Councilman Rigsbee Yes  d) January 05, 2023, Special Called Meeting  Mayor Crawford made a Motion to adopt the minutes for the January 05, 2023, Special Called  Meeting. Councilman Landreth seconded the motion.  Mayor Crawford Councilman Landreth Yes Councilman Jones Motion carried (4-0).  Yes ABSENT  Mayor Pro Tem Foy Yes Councilman Rigsbee Yes  e) January 12, 2023, Regular Town Council Meeting  Mayor Crawford made a Motion to adopt the minutes for the January 12, 2023, Regular Town  Council Meeting. Councilman Landreth seconded the motion.  139    Mayor Crawford Councilman Landreth Yes Councilman Jones Motion carried (4-0).  Yes ABSENT  Mayor Pro Tem Foy Yes Councilman Rigsbee Yes  f) July 13, 2023, Closed Session  Mayor Crawford made a Motion to adopt the minutes for the July 13, 2023, Closed Session.  Councilman Landreth seconded the motion. Mayor Crawford Councilman Landreth Yes Councilman Jones Motion carried (4-0).  Yes ABSENT  Mayor Pro Tem Foy Yes Councilman Rigsbee Yes  5.  Public Safety Reports: a) Stokesdale Fire Department  Stokesdale Deputy Fire ChiefRandy Southard presented the Stokesdale Fire Department report.  b) Guilford County Sheriff's Office  Mayor Crawford read the report provided by the Guilford County Sheriff's Office. Mayor Crawford read a letter from NC Department ofTransportation inviting all residents to attend a meeting on September 25th. The purpose of the meeting is toj provide an update on road  projects in Stokesdale.  6.  Administrative Reports:  a) Administrative Report: Robbie Lee Wagoner II (Town Clerk) Town Clerk Robbie Lee Wagoner II presented the administrative report. b) Planning Board: Robbie Lee Wagoner II (Town Clerk) Town Clerk Robbie Lee Wagoner II presented the planning board report. c) Property Committee: Jim Rigsbee (Councilman) Councilman Rigsbee presented the property committee report.  140    Mayor Pro Tem Foy made a Motion to allow the Town Park Improvement Committee to develop a safety plan for the Stokesdale Town Park during the construction of the basketball and pickleball court and to appoint Councilman Rigsbee and Councilman Landreth to work with Town Clerk Robbie Wagoner to develop this plan to address safety concerns while the site work  isb being done. Councilman Rigsbee seconded the motion.  Mayor Crawford Councilman Landreth Yes Councilman Jones Motion carried (4-0).  Yes ABSENT  Mayor Pro Tem Foy Yes Councilman Rigsbee Yes  d) Town Park Improvement Committee: Tee Stephenson (Committee Chairman) Committee Chairman Tee Stephenson presented the Town Park Improvement Committee report.  7.  Financial Reports: Kimberly Thacker (Town Finance/Budget: Officer) a) Financial Report: Town of Stokesdale General Fund  Town Finance/Budget Officer Kimberly Thacker presented the financial report for the Town's  General Fund.  b) Financial Report: Town of Stokesdale Water Enterprise Fund  Town Finance/Budget Officer Kimberly Thacker presented the financial report for the Town's  Water Enterprise Fund.  8.  Citizen's Comments from the Floor (3-Minute Limit per Speaker).  Citizen Name: Elana Wachendorfer  Address: 5705 Snow Hill Drive, Summerfield, NC  Comment: Guilford County School Board. Not satisfied with Bill Goble. Email the  school board and ask them to sit Michael Logan in Goble'sseat. Address: 5999 Morganshir Drive, Summerfield, NC  Citizen Name: Maria Adams  Comment: Guilford County School Board. Not satisfied with Bill Goble. Goble has betrayed the Guilford County Republican party. Email board and ask them to sit Michael  Logan.  Citizen Name: Cheri Pikett  Address: 7804 Robinson Road, Summerfield, NC  Comment: Guilford County School Board. Not satisfied with Bill Goble. Goble has betrayed the Guilford County Republican party. Email board and ask them to sit Michael  Logan.  141    Citizen Name: Michael Logan  Address: 5202 Rambling Road, Greensboro, NC Comment: Update on Guilford County School System.  NEW BUSINESS: 9.  Consideration ofa Resolution Consenting to the. Addition ofPond Court in the Meadow Ridge Subdivision to the Secondary Road Maintenance System ofNC. Mayor Pro Tem Foy made a Motion to adopt the following resolution (A Resolution Consenting to the. Addition ofPond Court in the Meadow Ridge Subdivision to the Secondary Road Maintenance System ofNC). Councilman Rigsbee seconded the motion.  R-2023-10  A RESOLUTION CONSENTING TO THE ADDITION OF POND COURT WITHIN THE MEADOW RIDGE SUBDIVISION TOTHE SECONDARY ROAD MAINTENANCE SYSTEM OF  THE STATE OF NORTH CAROLINA  WHEREAS, the North Carolina Department ofTransportation has declared through its Secondary Road Addition Investigation Reports (File G-17-23) dated August 07, 2023, of said street Pond Court (0.06 miles), meets the minimum requirements for addition into the Secondary Road System WHEREAS, the cognizant District Engineer of thel North Carolina Department ofTransportation does recommend the addition of Pond Court (0.06 miles) to the Secondary Road System of the NOW, THEREFOR BE IT HEREBY RESOLVED THAT: The Town Council on behalf of the Town of Stokesdale, North Caroline does herewith, after due consideration and deliberation and without any objections being heard, concur and consent to the addition of Pond Court (0.06 miles) to the Secondary Road System of the State of North Carolina to the same degree and measure to which property owners have petitioned said Department ofTransportation ofthe State of North Carolina, and to the same degree and measure to which the said Department of Transportation does now: recommend acceptance into the said Secondary Road System oft the State  ofthe State ofNorth Carolina; and  State of North Carolina.  ofNorth Carolina.  Adopted this the 14th day of September, 2023.  Mayor Crawford Councilman Landreth Yes Councilman Jones Motion carried (4-0).  Yes ABSENT  Mayor Pro Tem Foy Yes Councilman Rigsbee Yes  142    10. Consideration ofa Resolution Consenting to the Addition of Cornelius Court, John King Lane and South Point Drive (Extension ofs SR 4608) in the Boone Meadows Subdivision to the Secondary Road Maintenance System ofNC.  Mayor Pro Tem Foy made a Motion to adopt the following resolution (A Resolution Consenting to the. Addition of Cornelius Court, John King Lane and South Point Drive (Extension of SR 4608) in the Boone Meadows Subdivision to the Secondary Road Maintenance System ofNC).  Councilman Rigsbee seconded the motion.  R-2023-11  ARESOLUTION CONSENTING TOTHE ADDITION OF CORNELIUS COURT,JOHN KING LANE. AND SOUTH POINT DRIVE WITHIN THE BOONE MEADOWS SUBDIVISION TOTHE SECONDARY ROAD MAINTENANCE SYSTEM OF THE STATE OF NORTH CAROLINA  WHEREAS, the North Carolina Department ofTransportation has declared through its Secondary Road Addition Investigation Reports (File G-09-23) dated September 11, 2023, of said streets, Cornelius Court, John King Lane and South Port Drive (Extension of SR 4608), meets the minimum requirements for addition into the Secondary Road System of the State of North WHEREAS, the cognizant District Engineer oft the North Carolina Department ofTransportation does recommend the addition ofCornelius Court, John King Lane and South Port Drive (Extension NOW, THEREFOR BE IT HIEREBY RESOLVED THAT: The Town Council on behalf of the Town of Stokesdale, North Caroline does herewith, after due consideration and deliberation and without any objections being heard, concur and consent to the addition of Cornelius Court, John King Lane and South Port Drive (Extension of SR 4608) to the Secondary Road System of the State of North Carolina to the same degree and measure to which property owners have petitioned said Department ofTransportation ofthe State ofNorth Carolina, and to the same degree and measure to which the said Department of Transportation does now recommend acceptance  Carolina; and  ofSR 4608) to the Secondary Road System oft the State ofNorth Carolina.  into the said Secondary Road System oft the State ofNorth Carolina.  Adopted this the 10th day of September 14, 2023.  Mayor Crawford Councilman Landreth Yes Councilman Jones Motion carried (4-0).  Yes ABSENT  Mayor Pro Tem Foy Yes Councilman Rigsbee Yes  AGENDA ITEM NUMBER 141 MOVED HERE (AFTER AGENDA ITEM NUMBER 10)  143    14. Consideration of Potential Grant Funding Opportunities from State Legislator. Mayor Pro Tem Foy mentioned that NC Senator Phil Berger emailed Mayor Crawford and offered state funding to the Town of Stokesdale. Mayor Pro Tem Foy stated that Mayor Crawford shared that email with him and that he responded to the email asking for funds for park Mayor Crawford added that it appears that this money has no strings attached and added that he wants money to buy a utility vehicle for the town. Council then discussed the need to ratify the request by a vote of Council as opposed to it coming from Mayor Pro Tem Foy. Mayor Crawford made a Motion to: ratify the request of Mayor Pro Tem Foy for $1.2 million in an email to Senator Phil Berger's office. Councilman Rigsbee seconded the motion.  improvements and listed some possible projects to consider.  Mayor Crawford Councilman Landreth Yes Councilman Jones Motion carried (4-0).  Yes ABSENT  Mayor Pro Tem Foy Yes Councilman Rigsbee Yes  Mayor Crawford called for a five-minute recess.  11. Consideration of an Engineering Quote for Potential Installation ofl Lighting at Mayor Pro Tem Foy announced that the Park Improvement Committee has discussed putting a fence and lighting at the Town soccer fields and complimented local sports leaders on the programs being offered to our kids. These discussions led to this] proposal for engineering services for the design and scope ofwork for the installation of lights around the soccer fields. Mr. Tee Stephenson then spoke in favor of this proposal and expenditure. Mayor Pro Tem Foy made a Motion to accept the proposal from Greensboro Engineering LLC toj provide engineering work for potential installation of lighting at Town soccer fields at the Stokesdale Town Park, in the amount of$10,000, proposal dated 09/01/2023 and to be paid  Town Soccer/Multi-Use Fields.  using ARPA Grant funds. Councilman Rigsbee seconded the motion.  Mayor Crawford Councilman Landreth Yes Councilman Jones Motion carried (4-0).  Yes ABSENT  Mayor Pro Tem Foy Yes Councilman Rigsbee Yes  12. Consideration of] First Amendment to the. Ancillary ntergoyernmental Water Services Agreement with the Winston-Salem/Poryth County Utility Commission  and consider Source of] Funding.  144    Town Attorney Chuck Winfree presented a summary oft the amendment to Town Council. He explained two methods for paying the $128,000 fee required to increase the Town's water Councilman Rigsbee made a Motion to authorize Mayor Crawford to execute the First Amendment to the Ancillary Intergovernmental Water Services Agreement with the Winston- Salem/Forsyth County Utility Commission on behalf of the Town of Stokesdale. Mayor  capacity and the extension oft the contract to the year 2050.  Crawford seconded the motion. Mayor Crawford Councilman Landreth Yes Councilman Jones Motion carried (4-0).  Yes ABSENT  Mayor Pro Tem Foy Yes Councilman Rigsbee Yes  13. Consideration of Agreement with Hazen & Sawyer for Professional Services related Mayor Pro Tem Foy explained that this is for the water line extension from Coldwater Road to Highway 65 and connect at the terminus ofOak Level Church Road, approximately 3 miles. He announced that this project would be funded with grant money from the federal government. Mr. Aaron Babson, representative from Hazen and Sawyer stepped to the podium and explained the process that would be followed inj preparing the engineering work for this project. He noted a letter that hel has sent to the Town Clerk that would be mailed to homeowners notifying them that Hazen and Sawyer would need to access their property. He then asked ifCouncil would appoint an advisory committee that could answer questions fairly quickly tol help the design team push Mayor Pro Tem Foy made a Motion that the Town adopt an advisory team consisting of Mayor Crawford and Councilman Jones to assist with streamlining by answering questions regarding water line extension project. Per the advice of the attorney, the Mayor asked for an amendment tor make Councilman Jones the only advisor. Councilman Rigsbee asked for an amendment to add Gene Robertson to the committee. Mr. Babson spoke ofaj potential conflict with Yates Construction being involved in the design ofa a project that they could potentially bid on the  to Water Line Extension to Add System Redundancy.  forward and keep them on schedule.  project.  Mayor Pro Tem Foy withdrew the motion.  Mayor Crawford made a Motion to appoint Councilman Jones as the liaison with Hazen & Sawyer for the extension oft the water lines. Councilman Landreth amended "that ifCouncilman Jones" is willing to do it. Mayor Crawford accepted the amendment. Councilman Landreth  seconded the motion as amended. Mayor Crawford  Yes  Mayor Pro Tem Foy Yes  145    Councilman Landreth Yes Councilman Jones Motion carried (4-0).  Councilman Rigsbee Yes  ABSENT  Mayor Crawford made a Motion to accept the agreement with Hazen & Sawyer for Engineering Services for a water line extension project to add water system redundancy. Mayor Pro Tem Foy  seconded the motion. Mayor Crawford Councilman Landreth Yes Councilman Jones Motion carried (4-0).  Yes ABSENT  Mayor Pro Tem Foy Yes Councilman Rigsbee Yes  Mayor Crawford made a Motion to authorize Town Staff to send letters to property owners, a minimum of30 days before work begins per. NCGS statute. Mayor Pro Tem Foy seconded the  motion. Mayor Crawford Councilman Landreth Yes Councilman Jones Motion carried (4-0). NUMBER 10.  Yes ABSENT  Mayor Pro Tem Foy Yes Councilman Rigsbee Yes  AGENDA ITEM NUMBER 14 WAS HEARD IMMEDIATELY AFTER AGENDA ITEM  15. Citizen's Comments from the Floor (3-Minute Limit per Speaker).  No citizen' s comments from the floor.  16. Closed Session in accordance with S 143-318.11 (Closed Sessions).  (a) Permitted Purposes. It is the policy oft this State that closed sessions shall be held only when required to permit aj public body to act in the public interest as permitted in this section. A public body may hold a closed session and exclude the public only when a closed session is required. (3)7 To consult with an attorney employed or retained by the public body in order to preserve the attorney-client privilege between the attorney and the public body, which privilege is hereby acknowledged. General policy matters may not be discussed in a closed session, and nothing herein shall be construed to permit aj public body to close a meeting that otherwise would be open merely because an attorney employed or retained by thej public body isa a participant. The public body may consider and give instructions to an attorney concerning the handling or settlement ofa claim, judicial action, mediation, arbitration, or administrative procedure. Ift the public body has approved or considered as settlement, other than a malpractice settlement by or on behalf ofal hospital, in closed session, the terms oft that settlement shall be reported to the public body and entered into its minutes as soon as possible within a reasonable  time after the settlement is concluded.  146    Mayor Crawford made a Motion to move into closed session in accordance with North Carolina General Statute 143-318.11()03), to consult with the attorney employed or retained by the Stokesdale Town Council in order to preserve the attorney-client privilege between the attorney and the Stokesdale Town Council. Councilman Rigsbee seconded the motion.  Mayor Crawford Councilman Landreth Yes Councilman Jones Motion carried (4-0).  Yes ABSENT  Mayor Pro Tem Foy Yes Councilman Rigsbee Yes  The Town Council entered into closed session at 8:55 PM. (CLOSED SESSION -8:55 PM' TO 9:41 PM)  Mayor Crawford made a Motion to enter back into open session. Councilman Rigsbee seconded  the motion. Mayor Crawford Councilman Landreth Yes Councilman Jones Motion carried (4-0).  Yes ABSENT  Mayor Pro Tem Foy Yes Councilman Rigsbee Yes  The Town Council entered back into open session at 9:43 PM.  17. Council Comments.  Council members had no closing comments.  AMNOUNCEMIENIS: Mayor Crawford read the following announcements prior to going into  Closed Session.  18. Council Announcements:  a) The Town of Stokesdale Town Planning Board meeting scheduled for Thursday, September 28, 2023, at 7:00 PM inside the Town Hall Council Chambers, located at 8325 Angel-Pardue Road, Stokesdale, NC 27357 has been cancelled. The' Town of Stokesdale Town Council will hold a regular meeting on Thursday, October 12, 2023, at 7:001 PM inside the' Town Hall Council Chambers, located at  8325 Angel-Pardue Road, Stokesdale, NC 27357.  ADJOURNMENT:  19. Adjournment of Meeting.  147    Councilman Landreth made a Motion to adjourn the meeting. Mayor Crawford seconded the  motion. Mayor Crawford Councilman Landreth Yes Councilman Jones Motion carried (4-0).  Yes ABSENT  Mayor Pro Tem Foy Yes Councilman Rigsbee Yes  Being no further business to come before the Town Council, the meeting was adjourned at 9:45  PM.  Approved: March 14, 2024  rawford,Mayer  ATTEST:  Derek Fy.noprybom  AGARE Robbie Lee Wagoner, II, Town Clerk  148