AGENDA Sawmills Town Hall Tuesday, May 16, 2017 6:00 pm  Regular Meeting of the Sawmills Town Council  Mayor Joe Wesson Pastor Steve Coonse Mayor Joe Wesson Mayor Joe Wesson Mayor Joe Wesson Mayor Joe Wesson Mayor Joe Wesson Mayor Joe Wesson Mayor Joe Wesson Mayor Joe Wesson Mayor Joe Wesson Mayor Joe Wesson Mayor Joe Wesson Mayor Joe Wesson Mayor Joe Wesson Mayor Joe Wesson Mayor Joe Wesson  1. Call' To Order 2. Invocation 3. Pledge of Allegiance 4. Adopt Agenda 5. Approve Meeting Minutes A. April 18, 2017 Regular Meeting B. April 18, 2017 Closed Session Meeting . 1 March 9,20171 Budget Meeting Minutes D. April 6, 2017Budget) Meeting Minutes E. April 20, 2017 Budget Meeting Minutes  Minutes Minutes  6. Public Comment 7. Recognitions: A. Recycle Rewards 8. Financial Matters: A. Bad Debt Write Off B.P Presentation ofFY 2017-20181 C.V WPCOG Planner/Code Enforcement D. - DOT Mowing Contract E. Sales Tax Reinvestment Contract 9. Discussion: A. New Utility Policy B. Parks Master! Plan C. NC Statewide Emergency Management Agreement 10. Planning Matters: A. Annual Planning Report B. Board of Adjustment Member Appointments 11. Updates: A. Codel Enforcement Report B. Council Comment 12. Closed Session: Attorney/Client Privilege  Budget and Call for Public Hearing Mayor Joe Wesson  Officer Agreement  Mutual Aid and Assistance Mayor Joe Wesson  Mayor Joe Wesson Mayor Joe Wesson Mayor Joe Wesson Mayor Joe Wesson Mayor Joe Wesson Mayor. Joe Wesson  13. Adjourn    Page 1of6  TUESDAY,APRILIS, 2017  TOWN OF SAWMILLS REGULAR COUNCIL MEETING  6:00 PM  STAFF PRESENT Christopher Todd Terry Taylor Julie A Good  COUNCIL PRESENT Joe Wesson Gerelene Blevins Keith Warren Jeff Wilson Joe Norman Reed Lingerfelt  ORDER: Mayor Joe Wesson called the meeting to order.  CALL' TO  INVOCATION: Pastor Ashley Crouse gave the invocation.  ALLEGIANCE: Mayor Joe Wesson led the Pledge of Allegiance.  PLEDGE OF  Joe Wesson asked for a motion to adopt the April 18, 2017  ADOPT AGENDA: Mayor  Agenda.  seconded, to adopt the April 18, 2017  Keith Warren made a motion, and Reed Lingerfelt  Agenda. All were in favor.  MEETING MINUTES: Mayor Joe Wesson Blevins seconded, to approve the March 21, 2017  APPROVE MARCH 21, 2017 REGULAR regular meeting minutes.  asked for ai motion to approve the March 21,2017 Joe! Norman made a motion, and Gerelene regular meeting minutes. All were in favor. APPROVE MARCH 21, 2017 CLOSED March Wesson asked for a motion to approve the Reed Lingerfelt made a motion, All were in favor. closed session meeting minutes.  SESSION MEETING MINUTES: Mayor Joe  closed session meeting minutes.  21,2017  and Joe Norman seconded, to approve the March 21, 2017    April 2017 Page 20 of7  PUBLIC COMMENT: Mayor. Joe Wesson asked if anyone had any questions or comments Jo. Ann Miller wanted to thank Council for the donation oftwo hundred dollars ($200.00) to the American Legion Post 392. The fundraiser raised over seven thousand dollars  at this time.  ($7,000.00) for the American Post Legion 392.  RECOGNITIONS:  RECYCLE REWARDS WINNER: Mayor Joe Wesson announced Mrs. Norlene Wilson as the April Recycle Rewards winner. A credit of twenty-eight dollars ($28.00) will be  added tol her sanitation bill. No Council action was: required. FINANCIAL MATTERS:  SAWMILLS ELEMENTARY SCHOOL DONATION REQUEST: Mayor Joe Wesson stated that the Sawmills Elementary School requested a donation in the amount of five Gerelene Blevins made a motion, and Joe Norman seconded, to give a donation in the amount of two hundred dollars ($200.00) to the Sawmills Elementary School. All were in  hundred dollars ($500.00) for the "Arts Extravaganza".  favor.  DISCUSSION:  BUSINESS PRESENTATION: MARKET BASKET: Steve Hunt of] HHA Development, LLC, who operates both Market Baskets in the Town of Sawmills, gave Council a business  presentation regarding an alcohol referendum for the Town of Sawmills.  No Council action was needed.  DEBT SETOFF RULES OF PROCEDURE: Town Administrator Christopher Todd stated that the Town of Sawmills is currently enrolled in the Debt Setoff program to help collect past due balances on closed accounts with a balance of fifty dollars ($50.00) or higher. According to the Debt Setoff Rules, a debtor, after receiving a letter stating that they owe a past due balance, has a right within thirty (30) days to ask for a hearing to dispute the debt. As such, al hearing policy needs tol be effect should a hearing be requested.    April2017 Page 3of7  Ifal hearing is requested by the debtor, a Notice ofHearing after Request by Debtor needs to  be sent with the following information:  Inform the debtor oft the time, date and place oft the hearing; Inform the debtor who will hear the challenge (the Hearing Officer, Town Provide the debtor with aj pre-hearing contact person; and  Administrator Christopher Todd);  Inform the debtor that after the hearing, the Town of Sawmills will mail, to the debtor's last known address, a written decision as to whether the debt is owed and  the amount.  After the hearing, a Post Hearing Notification Letter needs to be sent containing the  following information:  Advise the debtor ofthe hearing decision;  Inform the debtor that ift the debtor disagrees with the decision of the governing body or the person designated by the governing body to hold the requested hearing, the debtor may file aj petition for a contested case under Article 3 of Chapter 150B of the Inform the debtor that the petition for a contested case must be filed within thirty  General Statutes; and  (30) days after the debtor receives a copy of the local decision.  Joe Norman made a motion, and Reed Lingerfelt seconded, to adopt the Debt Setoff Rules  ofProcedure as written. All were in favor.  RESOLUTION SUPPORTING FEDERAL COMMUNITY & ECONOMIC DEVELOPMENT PROGRAMS: Town Administrator Christopher Todd stated that President Trump released his FY 20018 budget which will begin on October 1, 2018. The proposed budget includes various changes to federal spending and significantly reduces or eliminates critical programs that support economic and community development for our region. Ifthese programs are eliminated, it would dramatically impact the Town of Sawmills conomic/community development efforts. However, Congress actually develops and adopts the federal budget and determines the funding levels subject to veto by the The National Association of Development Organizations provided a summary oft the  President.  proposed cuts (see attached). Here are a few of the key highlights:  CDBG Program in HUD is eliminated HOME Program in HUD is eliminated  Economic Development Administration (EDA)in Commerce Department is  eliminated  Appalachian Regional Commission (ARC) is eliminated    April 2017 Page 4 of7  Historically, all oft these programs have received strong bi-partisan support in Congress. Joe Norman made a motion, and Gerelene Blevins seconded to adopt the Resolution Supporting Federal Community & Economic Development Programs as written. All were  in favor.  HORSESHOE BEND ROAD AREA SEWER IMPROVEMENIS RESOLUTION: Town Administrator Christopher Todd stated that during the regularly scheduled February 21,2017 Council Meeting the Town Council approved for the Town to move forward on applying for funds to finance a sewer project for the Virginia Acres area. Staff has worked with West Consultants to put together the application package. At this time, the Council must pass the resolution allowing for the application to be submitted. The resolution would allow Town Administrator Christopher Todd to apply on the' Town's behalf and work with Joe Norman made a motion, and Reed Lingerfelt seconded, to pass the Horseshoe Bend Road Area Sewer Improvements Resolution as written. All were in favor.  the State to provide all necessary documentation.  ASSET MANAGEMENT PLAN RESOLUTION: Town Administrator Christopher Todd stated that in order to qualify for different forms of state infrastructure finding the Town must have an updated Asset Management Plan. The previous plan was adopted in 2014 and must be updated as projects have been completed since that time. Joe Norman made a motion, and Gerelene Blevins seconded, to approve the updated Asset  Management Plan as written. All were in favor.  UPDATES:  APRIL CODE ENFORCEMENT REPORT: Town Planner Leslie M. Meadows stated  that there are ten (10) code enforcement cases open:  Teresa Annas Compton is the owner of a dilapidated house located at 4476 Sawmills School Road. Town Administrator Christopher Todd was informed that owner is in the process of hiring a contractor to make repairs. Town Planner Leslie M. Meadows checked with Caldwell County on April 11, 2017, who verified that owner had a 2011 building permit for remodel changed over into her name. Caldwell County stated they would honor the permit ifai new contractor takes over; WNC Properties, LLC owner of 4209 Creekview PI. Minimum housing complaint. Town Plannerl Leslie M. Meadows stated that she had learned that Minimal Housing    April 2017 Page 5of7  Inspector Robin Soots had retired and she is working with the new/other Caldwell County Building Inspectors to investigate and follow-up on this complaint; David Graham (Landlord) owner of 4176 US Highway 321A. Minimum housing complaint. Town Planner Leslie M. Meadows stated that she had learned that Minimal Housing Inspector Robin Soots had retired and she is working with the new/other Caldwell County Building Inspectors to investigate and follow-up on this Casey Lynn Wallace, owner of 3950-1 Walters MHP Drive. Minimum housing complaint. Town Planner Leslie M. Meadows stated that she had learned that Minimal Housing Inspector Robin Soots had retired and she is working with the new/other Caldwell County Building Inspectors to investigate and follow-up on this Tasco Properties owner of 2155 White Pine Dr #13. Minimum housing complaint. Town Planner Leslie M. Meadows stated that she had spoken with park manager Terry Fox on April 11, 2017. Town Planner Leslie M. Meadows stated that park manager informed her that he had to evict the disruptive family from mobile home #13, all repairs had been made and there are now new tenants in the mobile home. Carolyn Bray, owner of 2570 Baker Cir. Abandoned mobile home. There has been no reply and no change in the status of this case. Last person to live in the mobile Andrew Dehart, owner 4036 US Highway 321A. High grass and junked vehicles. High grass/weeds still need to be tended. Town Planner Leslie M. Meadows stated she had left a phone message with the local contact, Leslie Kenworthy, on March 23, Cheney Carter, owner 4361 Sawmills School Road. Abandoned/dilapidatea home. Town Planner Leslie M. Meadows stated that there has been no reply and no change Rebecca Michael, owner 4393 Chantilly Drive. Outdoor storage/welding. Town planner Leslie M. Meadows stated that she had spoken to Mr. Setzer on April 11, 2017. Mr. Setzer stated that he is moving out of the home and the welding operation/outdoor storage should be removed within the next few weeks. Town Planner Leslie M. Meadows will follow up with owner on the junked car; Edith Shatley, owner 2512 Crest Lane. Dwelling in outbuilding. Town Planner Leslie M. Meadows stated that it is difficult to verify this offense, but she has continued to spot check and has not caught sight of anyone on the premises, or any  complaint;  complaint;  Case closed;  home was Carolyn's sister Betty's daughter Robyn Brittian;  2017 and has had no response;  in the case;  other evidence that someone is living on the outbuilding.  No Council action was required.  COUNCIL COMMENT: Mayor Joe Wesson asked if anyone on the Council had any Joe Norman stated the Town had a lot going on. Joe Norman also stated he was glad to  questions or comments at this time.    April 2017 Page 6of7  have Caldwell County Commissioner Jeff Brach come out to the meeting.  Keith Warren stated that it was good to be at the meeting and the Town had a good meeting. Keith Warren also stated that he appreciated Caldwell County Commissioner Jeff Branch and everyone who came out to the meeting, Keith Warren stated he hoped everyone had a Gerelene Blevins stated that there was a good turnout for the meeting. Gerelene Blevins also stated that she was disappointed in the response to the letters sent out to the residents of Virginia Acres. Gerelene Blevins stated that she was glad to see everyone that came out and if the public doesn't come in and let Council know of their problems then Council cannot help. Gerelene Blevins stated that she hoped everyone had a good evening. Reed Lingerfelt stated that he was glad to see a good crowd at the meeting. Reed Lingerfelt also wanted to thank Caldwell County Commissioner Jeff Branch for coming. Reed Lingerfelt stated that he would like to see more citizens come to the meetings. Reed Mayor Joe Wesson wanted to thank everyone for coming out. Mayor Joe Wesson wanted to thank Caldwell County Commissioner Jeff Branch for coming out. Mayor Joe Wesson stated that the Town has a good Council. Mayor Joe Wesson stated he wanted to commend  safe trip home.  Lingerfelt stated that he hoped everyone had a safe trip home.  Council and staff for the good job they do.  Mayor Joe Wesson stated that the Town's Easter Egg Hunt went good. Mayor Joe Wesson stated that everyone needs to pray for the Town and the Community. Mayor Joe Wesson also stated that he hoped everyone had a safe trip home.  CLOSED SESSION: PERSONAL MATTERS: Mayor Joe Wesson asked for a motion to Keith Warren made a motion, and Reed Lingerfelt seconded, to go into Closed Session at Gerelene Blevins made a motion, and Reed Lingerfelt seconded, to come out of Closed  goi into closed session. 6:47 pm. All were in favor.  Session at 6:53 pm. All were in favor.  OPEN MEETING ACTION ITEMS: After returning to open session, Mayor Joe Wesson stated that Council had discussed the annual performance evaluation for Town  Administrator Christopher Todd.  Keith Warren made a motion, and Reed Lingerfelt seconded, to increase Town Administrator Christopher Todd's salary by four thousand dollars ($4,000) per year. All  were in favor.    April 2017 Page 7of7  COUNCIL ADJOURN: Mayor Joe Wesson asked for ai motion to adjourn.  Jeff Wilson made a motion, and Gerelene Blevins seconded, to adjourn the meeting, All  were in favor.  Joe Wesson, Mayor  Julie A. Good, Town Clerk    Page 1of1  THURSDAY, MARCH9,2017 BUDGET: RETREAT 6:00 PM  TOWN OF SAWMILLS SPECIAL COUNCIL MEETING  COUNCIL PRESENT Joe Wesson Gerelene Blevins Joe Norman Keith Warren Reed Lingerfelt Jeff Wilson  STAFF PRESENT Christopher Todd Terry Taylor  CALL TO ORDER: Mayor Joe Wesson called the meeting to order. INVOCATION: Councilman Reed Lingerfelt gave the invocation.  PLEDGE OF ALLEGIANCE: Mayor Joe Wesson led the Pledge of Allegiance. ADOPT AGENDA: Mayor Joe Wesson asked for ai motion to adopt the agenda. Joe Norman made a motion, and Reed Lingerfelt seconded, to adopt the agenda. All were in DISCUSSION: The Sawmills Town Council meet with the Director of the Western Piedmont Council of Governments, Anthony Starr, to facilitate and participate in a value and action plan meeting. Starr guided the town council through a list of questions in open conversation to help identify many factors oft the council. Below is a list of those ideas.  favor.  Why do you serve as an elected official?  Try to make the town a better place to live To serve citizens and their best interests Tol help the people by upgrading the town To treat people fairly Toir inform/educate the public What do you want your legacy to be? People think I was fair Positive things done in town Someone that does not have an agenda Represented all people Being honest People knew Iwas knowledgeable Treated everyone the same    March 9, 2017 Page 2 of2  Wise with citizen's money Keeping public informed Improved town appearance Expanded sewer service Veteran's Park Expanded programs for youth/children Veteran's Memorial Better recreation facilities Recreation for senior citizens Hiring great staff  Better recreation facilities for handicap/disabled "In God we trust" on town hall and council chambers Funding school resource officer Fire & Rescue Appreciation Week resolution  Great Aspects of Sawmills Staff and employees- -2 Good council that works together-3 Economics fund balance/finances-1 Low tax rate - 6 Good schools -1 Good: recreation facilities- -2 Town services -2 Beautiful landscape Relation with citizens and businesses Friendly atmosphere- - 1 Low crime 1 Great Fire/Rescue Department Town events - 1 Good churches 4  Successes the last 3-5 years? Maintained low tax rate 6 Infrastructure improvements 4 Bathrooms in Veteran's Park-2 Built cash reserves for large equipment purchase 1 Maintained low water/sewer rates -3 Gained sewer customers (new connections) -2 Low staff turnover rate mprovementsAditions of town festivities "In God we trust" signs -2 Maintained our: recreation facilities Better working relations among council New businesses in town -3    March 9, 2017 Page 3of2  Elmore Drive Paving 1 Limited cash flow-2 Difficulty ofs sewer expansions (costs) - 6 Attracting new residents -3 Maintaining low tax/utility rates -1 Attracting new business -3 Maintaining stetis/roads/tilities-3 Expanding recreation facilities- - 1 Increasing communication with public Increasing property crimes-3 Construction of new housing-2 2 Virginia Acres sewer expansion 5 Lights at ballfields-3 Keeping streets in good condition Replacement of old waterlines- 2 Added security (law enforcement) for town -1 Attract new businesses along US321-A corridor-1 Better handicap access & equipment at parks Circle, Sawmills School Rd.) Consider rates to finance utility expansions - 1 Beautification of 321-A corridor- 1 Extend Christmas/flag decorations-2 Expansion to lake area  What are the key challenges or obstacles for the next 3-5 years?  What are the important projects or issues to address in the next 1-2 years?  More code enforcement for some areas in town (Helton Rd., Stancy Rd., Bakers  Sewer service expansion for US321-A business areas -3  This information will be used to help create an action plan, mission statement, and  community values for the council to review at another date.  ADJOURN: Mayor Joe Wesson stated no Council action was required and asked for a Joe Norman made a motion, and Reed Lingerfelt seconded, to adjourn the meeting, All  motion to adjourn the meeting.  were in favor.  Julie A Good, Town Clerk  Joe Wesson, Mayor    Page 1of1  THURSDAY, APRIL 6, 2017 BUDGET RETREAT 6:00 PM  TOWN OFSAWMILLS SPECIAL COUNCIL MEETING  COUNCIL PRESENT Joe Wesson Gerelene Blevins Joe Norman Keith Warren Reed Lingerfelt Jeff Wilson  STAFF PRESENT Christopher Todd Karen Clontz Ronnie Coffey  CALL TO ORDER: Mayor Joe Wesson called the meeting to order. INVOCATION: Councilman Reed Lingerfelt gave the invocation.  PLEDGE OF ALLEGIANCE: Mayor Joe Wesson led the Pledge of Allegiance. ADOPT AGENDA: Mayor Joe Wesson asked for a motion to adopt the agenda. Joe Norman made a motion, and Reed Lingerfelt seconded, to adopt the agenda. All were in  favor. DISCUSSION:  DEPARTMENT BUDGET NEEDS:  The Town Council discussed the major needs and request of every department, to determine  ifthese items should be included or removed from the draft budget.  A. Governing Body- B. Administration-  The Town Council discussed leaving the overall donation amount at $16,000. Aj policy  was set to cap all general donations at $200.  Three items were to the council in Administration, Town Hall Parking lot paving $9,700 (Include) Computer Server $22,000 (Include) Work Stations $49,000 (Include) All items were kept in the draft budget. C. Planning/Community Development    April 6, 2017 Page 2 of2  Six items were to the council in PlanningCommunty Development,  Christmas Tree $6,000 (Remove) Famers Market Paving $21,000 (Remove) Planning/Code Enforcement $24,000 (Include) Christmas Lights - Replace current incandescent with LED - $16,100 (Include) Christmas Lights - Adding incandescent - $46,500 (Remove) Christmas Lights - LED/new and replacements - $68,400 (Remove)  D. Public Works  Four items were to the council in Public Works, Flags - $1,800 (Remove) 31 pt hitch long arm mover - $20,000 (Remove) Parking Lot- $26,000 (Include) Roof Between Buildings - $40,000 (Include)  E. Sanitation  Four items were to the council in Sanitation,  Household hazardous waste day $10,000 (Remove) Repairs and Maintenance $50,000 (Include) Recycle - $64,500 (Include) Sanitation Truck - $285,000 (Include)  F. Streets (Powell Bill)  Ten items were to the council in Streets, Street light additions $1,000 (Include) Misc tools $1,500 (Include) Cold Patch $2,000 (Include) Gravel, Sand, salt, seed, straw $10,000 (Include) Speed Humps $12,000 (Include) Materials/Supplies $12,000 (Include) Repairsmaintenance $20,000 (Include) Engineering - $25,000 (Include)  Emergency Pavement repairs and side ditches $20,000 (Include) Withers, Hunters Path, Oxford Dr patching - $160,000 (Include)  G. Parks and Recreation  Twoi items were to the council in Parks and Recreation, 2portable score boards - $3,000 (Include)  Baird Park light repairs and pole replacements $83,000 (Include)  H. Water Department  Three items were to the council in Water Department, Horseshoe Bend extension $123,000 (Include) Horseshoe Bend waterline replacement- $170,000 (Include) Water Purchases - $260,000 (Include)  EMPLOYEE MERIT INCREASE: During the February g!h Budget Retreat, Council agreed to a 1% to 5% merit increase for the Town's employees. Town Administrator Christopher Todd    April 6, 2017 Page 3of2  would evaluate job performance oft the employees and determine the appropriate increase. After reviews were completed, it was determined there would be an increase to the budget of $20,478,  ora3 3.97% increase. Council agreed toi include this in the draft budget.  WATER AND SEWER RATE STRUCTURE:  Administrator Todd explained, the Sawmilis town staff currently estimate the cost of operating the Water and Sewer departments to be a collective total of $700,000.00 for the 2017/2018 fiscal year. These costs include general operating costs, such as salaries, water purchases, and sewer disposal costs. This cost does not include major capital purchases, major repairs or replacements, or projects to expand services. Also, at the current rate structure we are expected tol have a total Due to this need to maintain and fund future projects, a rate increase is proposed. The following  revenue ofl less than approximately $707,000.00. table shows the proposed increase.  Current $ 16.50 5.00 5.00 $ 19.75 $ 5.50  Proposed $ 20.63 $ 6.25 $ 7.50 $ 24.69 $ 6.88  Rate Change $ 4.14 $ 1.25 $ 2.50 $ 3.00 $ 1.50  Water Per 1000 Gallon < 6000 $ Per 1000 Gallon > 6000 $ Sewer Per 1000 Gallon  This new rate structure would increase the base bill from $36.25 for both water and sewer to $45.21. These increases would take into account the 1% increase in sewer cost, and 2.5% increase in water cost received from the City ofLenoir over the 2016/2017 and 2017/2018 fiscal years. In tandem with the increased cost from the City ofLenoir, the cost of maintaining and expanding water and sewer systems is increasing over time. This rate increase would help the town to keep pace with the cost of operating its water and sewer infrastructure. Itis estimated the impact oft this increase would result in a revenue of $767,000.00 for the 2017/2018 fiscal year. Which would allow for approximately $160,000.00 in capital purchases without using other funds. The council agreed to prepare the budget including a 25% rate  increase.  PROPOSED 2017 FEE SCHEDULE:  Town Staff presented the draft 2017/2018 Fee schedule. The draft was acceptable to the Town  Council.  TOWN COUNCIL PAY:  Currently the Town Council has a policy stating council pay should be dispersed on the first day ofthe month. There are some months where the first day oft the month falls on a weekend, or a non-working day (holiday). The Town Staff is proposing the Town Council's pay be moved to the third Tuesday of the month beginning July 1, 2017. This would substantially eliminate conflicts in disbursing council pay and eliminate any bookkeeping and tax reporting issues. The Town Council agreed to move the council payments to the  third' Tuesday of every month beginning July1,2017  ADJOURN: Mayor Joe Wesson stated no Council action was required and asked for a  motion to adjourn the meeting.    April 6, 2017 Page 4of2  Joe Norman made a motion, and Reed Lingerfelt seconded, to adjourn the meeting. All  were in favor.  Julie A Good, Town Clerk  Joe Wesson, Mayor    Page 1 of1  THURSDAY, APRIL 20, 2017 BUDGET RETREAT 6:00 PM  TOWN OF SAWMILLS SPECIAL COUNCIL MEETING  COUNCIL PRESENT Joe Wesson Gerelene Blevins Joe Norman Keith Warren Reed Lingerfelt Jeff Wilson  STAFF PRESENT Christopher Todd Karen Clontz Ronnie Coffey  CALL TO ORDER: Mayor Joe Wesson called the meeting to order. INVOCATION: Councilman Keith Warren gave the invocation.  PLEDGE OF ALLEGIANCE: Mayor Joe Wesson led the Pledge of Allegiance. ADOPT AGENDA: Mayor Joe Wesson asked for a motion to adopt the agenda. Keith Warren made a motion, and Gerelene Blevins seconded, to adopt the agenda. All  were in favor. DISCUSSION:  DEPARTMENT BUDGET NEEDS:  The Town Council discussed the presented draft budget. The Town of Sawmills' overall budget for FY 2017-2018 totals $3,562,209 reflecting an overall increase of $570,203, or 19.1% increase from FY 2016-2017. The proposed ad valorem tax rate for FY 2017-2018 is to remain at 20 cents per $100 valuation with a collection rate of 94%. Each penny of the Town's] property tax rate generates approximately $20,767.00. General fund revenues and expenditures are balanced at $2,502,528. This amount represents an increase of $624,953, or an increase of25% from the previous 2016-2017 Fiscal Year Budget. Revenues fori the Enterprise Fund for FY 2017-2018 are approximately $1,059,681 reflecting a decrease of $54,750, or 5%, from the FY 2016-2017 budget. This includes the need for the appropriation ofi net assets in the amount of $63,981 to balance this year's water Due to the increased cost of service and desire to expand and maintain our infrastructure, the Town Council and Staffrecommended water and sewer rates increase for Fiscal Year 2017- 2018 by approximately 25%. The Water Department, reflects a $234,000 expense in Repair and Maintenance. This amount includes ai replacement waterline on the Horseshoe Bend  and sewer budget for one time capital expenses.    April 20, 2017 Page 2 of2  Road. There is also an amount of $123,000 for Capital Outlay for the expansion ofa waterline on the Horseshoe Bend Road for newly annexed properties.  ADJOURN: Mayor Joe Wesson stated no Council action was required and asked for a Joe Norman made a motion, and Gerelene Blevins seconded, to adjourn the meeting. All  motion to adjourn the meeting.  were in favor.  Julie. A Good, Town Clerk  Joe Wesson, Mayor    AGENDA ITEM7A  MEMO DATE: SUBJECT:  May 16, 2017 Recognition: Recycle Rewards Program  Discussion:  The Town of Sawmills would like to congratulate Mary Eller Helton on winning the Recycle Rewards Program for the month of] May. Mayor Joe Wesson will present her with a Certificate of Appreciation. A twenty-eight dollar ($28.00) credit will be added to the current sanitation  bill.  Recommendation: No Council action is required.    AGENDA ITEM 8A  MEMO: FROM: DATE: SUBJECT:  ChristopherTodd/Town Administrator  Karen Clontz/Finance Officer  April 24, 2017 Financial Matters: Water/Sewer/Santation Bad Debt Write Off  Discussion:  Attached is al list ofaccounts which have gone unpaid for Utility and Sanitation services during the calendar year 2013. The Town does not expect to collect payment. The total amount is $6,467.21. Included in this amount are 26 account balances $50 and above, totaling $4,963.33. These accounts  have been submitted to the NCI Debt Setoff Program for collection. As ofthis writing, the Town has recovered $5,474.001 from previous years.  There are sufficient funds budgeted fort this reason.  Recommendation:  Staff recommends Council approve the bad debt write off amount of $6,467.21.    Town of Sawmilis Bad Debt Write Off for 2013  NAME  DATE AMTOWED 9/26/2013 7/3/2013 8/27/2013 9/18/2013 5/29/20131 4/10/2013 8/27/2013 10/31/2013 5/29/2013 10/29/2013 6/26/2013 8/26/2013 6/26/2013 2/5/2013 12/16/2013 5/3/2013 2/12/2013 8/27/2013 4/3/2013 2/5/2013 5/3/2013 9/10/2013 1/18/2013 8/23/20131 5/3/2013 7/11/2013 8/27/2013 5/14/2013 4/4/2013 11/11/2013 2/26/2013 8/27/2013 9/17/2013 7/30/2013 7/11/2013 11/26/2013 3/26/2013 5/29/2013 5/29/2013 5/29/2013 8/27/2013 3/18/2013 8/27/2013 12/20/2013 9/26/2013 2/26/2013 5/20/2013 2/26/2013 3/4/2013  1 HARRILLHERMAN 2 RUSSELLCONLEY 3 PEGGY AUSTIN 4 JERRY BOLIEK. 5 JANE BUCHANAN. 6 PHYLLIS EC CASH 7 DAVID BARGER: 8 SUZANNE DIETRICH WAYNE ZAJAC 10 MARY MOSELY 11 JANIE HUNT 12 DEANA GREEN 13 LORETTA ROWLAND 14 MARINER CONTAINER 15 SANDRA GOFORTH 16 JESSICA DILLARD 17 JACKIE EVANS 18 HENRYTBRIONES 19 JERRY DEAN COOK II 20 JAMIE WENGLER 21 BOBBY DYER 22 CHARLES BLACHNIK 23 PAULA GILBERT 24 RANDABE: BRIAN ANNAS 25 JESSICA MICHELLE CHESTER 26 JACOB GREENE 27 CRAIG SHELL 28 MARY JONES 29 HISSY FITZ 30 CANDANCE ESTES 31 LORINDA BALDWIN 32 KAYLA MELLOW 33 RITA KIRBY 34 BRIAN WILLIAM DAVIS 35 CRYSTAL ERVIN LOVE 36 GARY GREENE 37 MARIE SHEPHERD 38 PAMELA CRISP 39 MIKISHA GREENE 40 YANIANA R: TORRES: 41 JANE. MORGANHEFNER 42 MATTHEW HOLMAN 43 BOBBY CYOUNT 44 BUFORD! PENNELL. III 45 KATIE COURTNER 46 CHRISTINA GREENE 47 SUSAN DUNN 48 CARLEY SHANNON MCNEIL 49 DANIELLAE IGARTUA  $79.83. $37.50 $44.63 $25.50 $606.45. $12.50 $158.53 $35.19 $18.47 $182.75. $43.25 $8.58 $41.43 $21.66 $2.00 $23.10 $2.00 $15.88 $43.00 $29.38 $25.33 $34.13 $2.00 $135,08 $25.78 $11.00 $53.68 $19.50 $22.40 $29.00 $30.28 $1,593.95 $32.43 $25.55 $1,50 $53.15 $83.00 *DECEASED $77,08 $39.73 $165.65 $58.18 $6.00 $67.63 $9.48 $39.73 $68.53: $78:33 $30.28 $20.00  9  1    Town of Sawmills Bad Debt Write Off for 2013  50 MICHAEL WRIGHT 51 ANITA MCCRARY 52 KIMBERLYNCALLOWAY 53 REBECCA VINES 54 ALECIA WESIMORELAND 55 BETH DEAL 56 ANGELA FITE 57 CHAD EVERETT 58 JESSICA PHILLIPS 59 KATIE COURTNER 60 BRITTANY HERMAN 61 PENNY HOWARD: 62 TERRY HOLMAN 63 JOSEPHBRISENDINE: 64 SHAYNAPITONIAK 65 JENNIFER COSTIN 66 TINA BENTLEY; 68 CONNIE MOORE 69 TAMMIE LONON 70 MIKEAL C STEELE 71 AMY RICHARDSON 72 EMILY GRACE PHILYAW 73 CRYSTAL HUFFMAN 74 ADRIAN GREER 75 KURTCARVER 76 JOYCE BROWN 77 GAILHUNT 78 CHRISHENSLEY 79 LARRY JONES 80 KRISTIN YATES 81 VIVEN KING 82 NICHOLAS DENIUS 83 AMBERADKINS 84 BRANDON BEAMUS 85 CHASTITY BOLICK 86 HANNAH GRIFFITH 87 CHRIS HAYES 88 AMBER MALSOM 89 BRANDY COFFEY 90 MELINDA DAWN HERMAN  2/26/2013 1/16/2013 3/27/2013. 5/29/2013 7/22/2013 1/22/2013 10/28/2013 10/22/2013 4/2/2013 8/28/2013 5/29/2013 2/26/2013 7/3/2013 5/3/2013 6/3/2013 5/9/2013 8/27/2013 12/9/2013 2/26/2013 5/29/2013 8/27/2013 11/26/2013 10/15/2013 11/5/2013 12/31/2013 9/13/2013 6/26/2013 7/30/2013. 7/30/2013 8/6/2013 7/30/2013 11/26/2013 7/3/2013 9/26/2013 12/2/2013 9/26/2013 10/23/2013 12/13/2013 11/26/2013 12/23/2013 Water Sewer Sanitation  $16.56 $23.43 $77.91 $16.55 $6.65 $27.03 $42.33 $143:95 $11.00 $22.08 $4.08 $115.33 $45.95 $158.75. $131.15 $44.15 $59.43 $230.43 $56,00 $16.27 $16.25 $314.21 $49.18 $24.00 $20.00 $36.05 $4.08 $25.33 $75.35: $16.25 $6.00 $42.33 $16.25 $139.00 $4.53 $35.15 $29.38 $21.25 $15.00 $16.25 $42.33 $6,467.21 $4,393.81 $1,502.24 $571.16 $6,467.21 $4,963.33  67 ANTHONY STEREINGI CHRISTIF 9/26/2013  . :  Accounts. $50 and above  Will be placed with the NÇ; Debt Setoff for collection  2    AGENDA ITEM 8B  MEMO DATE: SUBJECT:  May 16,2017 Financial Matters: Presentation of FY2017-2018 Budget and Call fora Public Hearing  Discussion:  As required by state law, the proposed FY 2017-2018 budget is balanced and staff will present it Included ini the agenda packet is a copy ofthe proposed fee structure, the budget message, the  during the June Council Meeting.  budget ordinance and a copy oft the proposed FY 2017-2018 budget.  Recommendation:  Staff recommends Council call for a public hearing to be held on June 20, 2017 at 6:00 pm to  adopt the proposed FY 2017-2018 budget.    Town of Sawmills Fee Structure FY2017-2018 7012017-6302018  Public Works:  Items not picked up - building materials, electronics and automobile parts. Small brush pick up fee: Large brush pick up fee: White goods pick up fee: Special (bulkyi item) pick up fee: Purchase of Speed Limit or other Traffic signs: Water/Sewer Department: Water Deposit Sewer Deposit Water Tap, (3/4 inch tap) Water Tap (3/4 inch tap) Water Tap (2 inch or greater) Water Tap (2 inch or grèater) Sewer Tap (4-6 inch) Sewer Availability Fee ***NO OUTSIDE SEWER TAPS*** Water Rates (Inside Town) Water Rates (Outside Town) Sewer Rates (Inside Town) ***NO OUTSIDE SEWER*** Meter Tampering Fee Sanitation Department: Sanitation Deposit Sanitation Fee  No charge (30 minutes or less) $75.00 No charge No charge $75.00 $50.00 $50.00 $750.00 $1,500.00 $750.00plus 15% $1,500.00 plus 15% $1,000.00 $19.75 (current rate)  (per hour)- see policy, for guidelines  Inside Town Outside Town InsideTown Outside Town Inside Town  $16.50 min charge per month up to $5.00 per each additional 1,000gals $33.00 min charge per month up to $10.00 per additional 1,000gals $19.75 min charge per month up to $5.50 per additional 1,000gals  2,000gals 2,000gals 2,000gals $75.00 $150.00 $20,00 $8.00 per. month $96.00 per year $70.00 (per can) $8.00 per month  Fire Hydrant Access Deposit (Contractors Only)  Extra Trash Can (rental fee) Sanitation Availability Fee Planning: Zoning Permit: Zoning Permit = Accessory structures Rezoning Application: (Includes Public Notice advertising/certitned letters) Special Use Permit: Family or Minor Subdivision Review: Major Subdivision Review: Copy of Subdivision Ordinance: Request for Variance: Encroachment Fee  $25.00 $5.00 $200.00 $150.00 $25.00  $200.00 (per copy) $10.00 (per copy) $200.00 $750.00  (plus $5.00 per lot after 25 lots)    Parks and Recreation Baird Park - Baseball Fields  $150.00 per field $250.00 both fields $300 multi day tournament $100.00 per field $175.00 both fields  Veterans Park-] Baseball Fields  $225.00: multi day tournament  Soccer Field Farmers Market Field Miscellaneous Fees Black & white copies: Color copies:  $100.00 $150.00 .10 per page .20p per page $30.00 fee)  Insufficient Funds (NSF Check Return)  ($25.00 bank fee + $5.00 processing  *New rates for) fiscal year effective 7/01/2017    Annual Budget for the 2017-2018 Fiscal Year  Honorable Mayor Joe Wesson And Members oft the Town Council:  Town Staff is pleased to present the proposed budget for) Fiscal Year 2017-2018, beginning July 1, 2017 and ending June 30, 2018. Thel budget is balanced ini its entirety as required by the North The Town of Sawmills' overall budget for FY2017-2018 totals $3,562,209 reflecting an overall  Carolina Local Government Budget and Fiscal Control Act. increase of $570,203, or 19.1% increase from FY 2016-2017.  The proposed budget includes: not tax increases;  25%increase oft the water and sewer rates; transferred to the Utility Fund for Capital Improvement maintains current levels ofs service; maintains current levels ofbenefits for employees Below: is al briefbudgetary summary oft the various funds for the Town:  an appropriation of General Fund unrestricted reserves, in the amount of $86,000, will be ana appropriation of Water and Sewer Fund reserves will be made this fiscal year;  General Fund:  The proposed ad valorem tax rate: for FY2017-2018 is to remain at 20 cents per $100 valuation with a collection rate of 94%. Each penny of the Town's property tax rate generates  approximately $20,767.00.  The General Fund currently remains debt free. The Town of Sawmills attempts to pay for capital outlay items from actual revenue sources and/or reserves rather than issuing bonds or borrowing funds and paying interest on debt. As has been the case in the previous three budgets, the Town will not need an appropriation of General Fund unrestricted reserves in order to balance the Anticipated State collected local revenues have been calculated utilizing data supplied by the North Carolina League of] Municipalities and local economic data. The Town is anticipating extremely small increases in most oft these revenue sources as ai result of the slowly improving  budget.  local, state and national economy.  Some highlights in the General Fund Departmental budgets include: paving repairs on Withers Drive, Hunters Path and Oxford Drive  Server and computers for Administration paving at' Town Hall and Public Works garage; a1%-5% merit increase for employees roofe expansion at Public Works garage replace/repair light poles at Baird Park  maintaining employee benefits at current levels which entail a 1.3% increase in health continued participation in the Caldwell County Sales Tax Reinvestment Program in the  insurance premiums; amount of $194,000    General fund revenues and expenditures are balanced at $2,502,528 This amount represents an increase of $624,953, or an increase of25% from the previous 2016-2017 Fiscal Year Budget.  Enterprise Fund:  Due to the increased cost ofs service and desire to expand and maintain our: infrastructure, the Town Council and Staff recommended water and sewer rates increase for Fiscal Year 2017-2018 In light ofthe need to maintain Enterprise Fund reserves to address anticipated system improvements maintain solvency and meet unanticipated emergencies, both staff and the Town Council are urged to maintain adequate financial planning for the future. This may require The Water Department, reflects a $234,000 expense in Repair and Maintenance. This amount includes ai replacement waterline on the Horseshoe Bend Road. There is also an amount of $123,000 for Capital Outlay for the expansion ofa waterline on the Horseshoe Bend Road for Revenues for the Enterprise Fund for FY 2017-2018 are approximately $1,059,681 reflecting a decrease of $54,750, or 5%, from the FY2016-2017 budget. This includes the need for the appropriation of net assets in the amount of$ $63,981 to balance this year's water and sewer  by approximately 25%.  adjusting water and sewer rates in the 2018-2019 Fiscal Year's Budget.  newly annexed properties.  budget for one time capital expenses. Water Rates: Water Base Rate: $20.60 Sewer Rates: Sewer Base Rate: $24.70 Conclusion:  Water Volumetric Rate: $6.25 per 1,000 gallons <6,000 gallons Water Volumetric Rate: $7.50 per 1,000 gallons > 6,000 gallons  Sewer Volumetric Rate: $6.90 per 1,000 gallons  Itis with great pride, and al lot ofhard work, that we present the proposed budget for FY 2017- 2018. The total budget estimates for FY 2017-2018 (across all funds) totals $3,562,209 versus $2,992,006 for FY 2016-2017. Staff did a great job in realizing the Town's monetary parameters and making adjustments accordingly. General Fund balance percentage is anticipated to improve Iwould like to thank the dedicated employees of the Town for their hard work and good stewardship of the Town's resources. These people work hard and take pride in carrying out their duties. Iwould like to thank the Mayor and Council for their dedication in carrying out their responsibilities inj providing leadership and guidance in these times ofl budgetary stress and  this year.  economic uncertainty. Respectfully, Christopher Todd Town Administrator    FY17-181 Budget Ordinance  BE IT ORDAINED BYTHE TOWN COUNCIL OF THE TOWN OF SAWMILLS, NORTH  CAROLINA:  The following anticipated fund revenues, departmental expenditures, and interfund transfers are approved and appropriated for the Town of Sawmills' operations for the Fiscal Year  beginning July 1, 2017, and ending June 30, 2018.  SECTION1- General Fund  Revenues: Property Tax Local Sales Tax Powell Bill Allocation Solid Waste Fee State Shared (Ulility/Franchise) Other Fund Balance Appropriated Capital Reserve - Refuse Truck Total Estimated General Fund Revenues  463,000 1,015,000 198,550 200,000 192,000 12,978 86,000 335.000 $2,502,528  Expenditures: Governing Body Administration Finance Public Works  48,308 489,400 80,500 424,120 263,500 566,650 102,950 247,100 194,000 86,000 $2,502,528  Streets and Highways (Powell Bill) Sanitation - Includes Refuse Truck Community Development Parks and Recreation Interlocal Transfer to Caldwell County Operating Transfer to Utility Fund-CIP Total Estimated General Fund Expenditures  7    SECTION2- Utility Fund  Revenues: Water Sewer  804,231 255,450 $1,059,681  Total Estimated Utility Fund Revenues  Expenditures: Water Sewer  804,231 255,450 $1,059,681  Total Estimated Utility Fund Expenditures SECTION3- Ad Valorem Taxes  An Ad Valorem tax rate of $0.20 per one hundred dollars ($100) valuation oftaxable property, as listed for taxes as ofJanuary 1, 2017,is hereby levied and established as the official tax rate for the Town of Sawmills for Fiscal Year 2017-2018. The rate is based upon atotal projected valuation of $251,464,000 and an estimated collection rate of94%. The purpose ofthe ad valorem tax levy is to raise sufficient revenue to assist in financing  necessary municipal government operations in Sawmills.  SECTION4- Documentation  Copies of this ordinance will be kept on file at Town Hall and shall be furnished to the Town Clerk and Finance Director to provide direction in the collection of revenues and  disbursement ofTown funds.  SECTIONS-Specinl Authorization, Budget Officer A. The Town Administrator shall serve as Budget Officer.  B. The Budget Officer shall be authorized to reallocate departmental appropriations among C. The Budget Officer is authorized to effect interdepartmental transfers of minor budget amendments not to exceed ten percent (10%) of the appropriated funds for the department's allocation which is being reduced. Notification of all such transfers or amendments shall be made to the Town Council at their next regular meeting of that  the various expenditures within each department.  body following the transfers.  8    SECTION6- Restrictions  A. Interfund transfers of moneys shall be accomplished only by authorization from the B. The utilization of any contingency appropriation, in any amount, shall be accomplished only by the authorization from the Town Council. Approval of a contingency appropriation shall be deemed a budget amendment, which transfers funds from the contingency appropriation to the appropriate object ofexpenditure.  Town Council.  SECTION7- Budget Amendments  The North Carolina Local Government Budget and Fiscal Control Act allow the Town Council to amend the budget ordinance any time during the fiscal year, SO long as it complies with the North Carolina General Statutes. The Town Council must approve all budget amendments, except where the Budget Officer is authorized to make limited transfers. Please review sections 5 and 6, which outline special authorizations and  restrictions related to budget amendments.  SECTIONB-Utliation of Budget and Budget Ordinance  This ordinance and the budget documents shall be the basis for the financial plan of the Town of Sawmills during the 2017-2018 Fiscal Year. The Budget Officer shall administer the budget. The accounting system shall establish records that are in consonance with this budget and this ordinance and the appropriate statutes oft the State ofNorth Carolina.  Adopted this the  day of  2017.  Mayor Joe Wesson ATTEST:  Christopher Todd, Town Administrator  Clerk  9    Town of Sawmills Annual Budget Estimates Revenues Fiscal Year: 2017-2018  Summary Account  Page No: 1 Budget 2017-2018 Estimate  Fund Last Year Number  Current Year Actual to Feb 2017  Actual 2015-2016  Budget 2016-2017  Estimated Entire Year  General Fund Utility Fund  1 $ 2,148,940 $ 1,877,575 $ 1,297,780 $ 2,010,474 $ 2,502,528 2 $ 743,193 $ 1,114,431 $ 552,241 $ 1,062,694 $ 1,059,681  TOTALS:  $ 2,892,133 $ 2,992,006 $ 1,850,021 $ 3,073,168 $ 3,562,209    Town of Sawmills Annual Budget Estimates Revenues Fiscal Year: 2017-2018 Summary Last Year Actual Budget 2015-2016 2016-2017 413,223 $ 41,693 $ $ (11,542) $ 12_$ 68,108 $ 659 $ (422) $ (2,882) $ 12,363 $ 128 $ 540 $ (12) $ 352,694 $ 171,923 $ 23,158 $ 4,700 $ 149,980 $ $ 299 $ 29,000 $ 154,660 $ $ 375 $ 1,360$ 100 $ 3,019 $ 135 $ 2,628 $ 185,581 $ 3,346 $ 489 $ 300 $ 1,625 $ 880 $ 2,250 $ $ $ $ $ $  General Account  Fund 1 Account Number 1-00-3101 $ 1-00-3102 $ 1-00-3103 $ 1-00-3104 $ 1-00-3105 $ 1-00-3110 $ 1-00-3111 $ 1-00-3112 $ 1-00-3113 $ 1-00-3114 $ 1-00-3115 $ 1-00-3116 $ 1-00-3229 $  Page No:2 Budget  Current Year Actual to  Estimated 2017-2018  Feb2017 Entire Year Estimate  Ad Valorem Current Year Ad' Valorem PrevYear Ad Valorem Refunds Ad Valorem Collection Fees Vehicle Interest Vehicle Taxes Vehicle Taxes Prior Years Vehicle Refunds Vehicle Collection Fees Interest on Ad Valorem Taxes Ad Valorem Late List Revenue NSF Fees Hold Harmless  395,000 $ 395,192 $ 415,000 $ 400,000 15,000 $ 12,034 $ 18,300 $ 20,000 45,000 $ 40,068 $ 55,000 $ 55,000  (500) $ 12,000 $ $ 500 $ (400) $ (2,500) $ 5,000 125 $ 400 $ $  $ 90 $ 127 $ (346)S 156 $ 360 $  (200)$ 100 $ 300 $ (400) $ 200 $ 550 $  (500) 100 200 (400) 200 400  (9,729) $ (12,000) $ (15,000)  (2,368)$ (2,900) (3,100) 4,421 $ 6,500 $ 6,500 30,838 $ 50,000 $ 50,000 6,529 $ 22,000 $ 22,000 142 $ 3,700 $ 2,000 7,314 $ 13,000 $ 15,000 38,683 $ 150,000 $ 150,000 415 $ 1,000 $ 1,000 1,990 $ 2,800 $ 2,500 1,810 $ 3,000 $ 3,000 440 $ 1,500 $ 1,500 1,500 $ 2,250 $ 2,500  276,232 $ 239,500 $ 140,219 $ 250,000 $ 240,000 262,338 $ 220,000 $ 125,350 $ 236,000 $ 255,000  Art.44 1/2% Local Opt. Sales Tax 1-00-3230 $ Art. 39 -1% Local Opt. Sales Tax 1-00-3231 $ Art. 40- - 1/2% Local Opt. Sales Tax 1-00-3232 $ Art.42-1 1/2% Local Opt. Sales Tax 1-00-3233 $ Sales Tax on Telecommunications 1-00-3234 $  276,000 $ 155,509 $ 310,000 $ 320,000 150,000 $ 75,600 $ 150,600 $ 150,000 149,000 $ 147,621 $ 147,621 $ 147,000  27,000 $ 2,500 $ $ 250 $ 15,000 $ 132,250 $ $ 500 $ 1,000 $ $ 2,000 $ 100 $ 2,500 $ 3,000 $ 750 $ $ 1,500 $ 600 $ 2,500 $ $ $ $ $ $  Piped Natural Gas Excise Tax Powell Bill Safety Grant Wellness Grant Cable Franchise Fee Utility Franchise Tax Ordinance Fee Planning/Zoning Fees Sale of Recyclable Materials Investment Earnings Mowing/Snow Removal Solid Waste Fee Solid Waste Revenue Parks/Rec Misc Baird Park Rental Miscellanous Revenue Farmers Market Fees Cash Over/Under NC Debt Setoff Transfer from Capital Reserve Powell Bill Reserve Fund Balance Appropriated TOTALS:  1-00-3235 $ 1-00-3316 $ 1-00-3317 $ 1-00-3319 $ 1-00-3323 $ 1-00-3324 $ 1-00-3326 $ 1-00-3340 $ 1-00-3351 $ 1-00-3831 $ 1-00-3833 $ 1-00-3834 $ 1-00-3835 $ 1-00-3836 $ 1-00-3837 $ 1-00-3839 $ 1-00-3841 $ 1-00-3843 $ 1-00-3845 $ 1-00-3860 $ 1-00-3889 $ 1-00-3990 $  $ $ $ 200 $ $ 85 $ $ 300 $ $ 280 $ $ $ $ $ $  $ $ $ 250 $ $ 125 $ 2,628 $ 2,628 600 $ 150 $ 800 $ $ $ $ 335,000 $ 51,550 $ 86,000  250 250 100 750 500 600  Veteran's Memorial Misc/Engraving 1-00-3333 $ Investment Earnings on Powell Bill 1-00-3832 $  182,000 $ 122,950 $ 182,000 $ 200,000  Veteran's Memorial Park Rental 1-00-3842 $  $ 2,148,940 $ 1,877,575 $ 1,297,780 $ 2,010,474 $ 2,502,528    Town of Sawmills Annual Budget Estimates Revenues Fiscal Year: 2017-2018  Utility Account  Fund 2 Dept. Number 80 $ 90 $  Summary Last Year Actual 2015-2016  Page No: 3 Budget 2017-2018 Estimate 804,231 255,450  Current Year Actual to Feb 2017  Budget 2016-2017  Estimated Entire Year  Water Sewer  603,364 $ 745,581 $ 445,493 $ 745,581 $ 139,829 $ 368,850 $ 106,747 $ 317,113 $  TOTALS:  $  743,193 $ 1,114,431 $ 552,241 $ 1,062,694 $ 1,059,681    Town of Sawmills Annual Budget Estimates Revenues Fiscal Year: 2017-2018 Actual 2015-2016  Utility Account  Fund2 Account Last Year Number 2-00-3711 $ 2-00-3713 $ 2-00-3714 $ 2-00-3831 $ 2-00-3839 $ 2-00-3845 $ 2-00-3850 $ 2-00-3990 $  Dept: Budget 2016-2017  Water Current Year Actual to Feb 2017  Page No: 4 Budget 2017-2018 Estimate 5,000 2,500 15,000 1,500 1,000 250 63,981  Estimated Entire Year  Water Sales Taps and Connections Reconnection Fees Late Charges Investment Earnings Misc. Revenue NC Debt Setoff Capital Contributions Water Appropriated Net Assets  2-00-3710 $ 573,447 $ 620,000 $ 424,062 $ 631,000 $ 715,000  3,000 $ 4,075 $ 13,550 $ 2,486 $ 6,544 $ 262 $ $ $ $ 103,831 $  1,500 $ 2,500 $ 15,000 $ 1,750 $ 1,000 $ $ $ $  8,464 $ 1,325 $ 9,987 $ 1,409 $ 204 $ 42 $ $ $ $  9,000 $ 2,500 $ 14,000 $ 1,500 $ 250 $ 100 $ $ $ 87,231 $  Operating transfer from General Fund 2-00-3900 $  TOTALS:  $ 603,364 I$ 745,581 $ 445,493 $ 745,581 $ 804,231    Town of Sawmills Annual Budget Estimates Revenues Fiscal Year: 2017 -2018  Utility Account  Fund2 Account Last Year Number 2-00-3751 2-00-3850 2-00-3991 $  Dept: Budget 2016-2017 $ $ $ 226,950 $  Sewer Current Year Actual to Feb2 2017 $ $  Page No: 5 Budget 2017-2018 Estimate $ $ 86,000 163,066 $  Actual 2015-2016  Estimated Entire Year $ $ $  Sewer Charges Sewer Tap & Connections Capital Contributions Sewer Appropriated Net Assets  2-00-3750 $ 139,829 $ 141,900 $ 106,747 $ 154,047 $ 169,450  TOTALS:  $ 139,829 $ 368,850 $ 106,747 $ 317,113 255,450    Town of Sawmills Annual Budget Estimates - Expenditures Fiscal Year: 2017-2018  Page No: 6 Budget 2017-2018 Estimate  Summary Account  Fund  Current Year Actual to Feb 2017  Last Year Actual  Budget  Estimated Entire Year  2015-2016 2016-2017  General Fund Utility Fund  1 $1 1,419,443 $ 1,877,575 $ 1,093,271 $ 1,558,810 $ 2,502,528 2 $ 651,753 $ 1,114,431 $ 339,864 $ 1,102,144 $ 1,059,681  $ 2,992,006 $ 1,433,135 $ 2,660,954 $ 3,562,209  TOTALS:  $2,071,196    Town of Sawmills Annual Budget Estimates Expenditures Fiscal Year: 2017-2018 Fund1 Summary Last Year Dept. Actual  General  Page! No: 7 Budget  Current Year Actual to  Account  Budget  Estimated 2017-2018  Number 2015-2016 2016-2017 Feb2017 Entire Year Estimate 10 $ 35,000 $ 50,100 $ 28,004 $ 31,478 $ 48,308 20 $ 311,027 $ 396,650 $ 217,675 $ 342,168 $ 489,400 30 $ 69,708 $ 79,175 $ 46,074 $ 73,201 $ 80,500 40 $ 263,985 $ 295,600 $ 176,155 $ 272,300 $ 424,120 50 $ 75,678 $ 171,000 $ 93,693 $ 118,440 $ 263,500 60,70 $ 204,700 $ 241,750 $ 109,806 $ 201,223 $ 566,650 45 $ 63,723 $ 87,350 $ 43,404 $ 44,800 $ 102,950 46 $ 115,622 $ 275,950 $ 98,461 $ 195,200 $ 247,100  Governing Body Administration Finance Public Works Streets & Highways Sanitation and Recycling Community Development Parks and Recreation Operating Transfers  0 $  $  $  $  $ 86,000  Interlocal Transfer to Caldwell County 20 $ 280,000 $ 280,000 $ 280,000 $ 280,000 $ 194,000  TOTALS:  $ 1,419,443 $ 1,877,575 $ 1,093,271 $ 1,558,810 2,502,528    Town of Sawmills Annual Budget Estimates Expenses Fiscal Year: 2017-2018  Page No: 8 Budget 2017-2018 Estimate  Utility Account Water Sewer  Fund2 Dept. Number 80 90  Summary Last Year Actual 2015-2016 $ $  Current Year Actual to Feb2017  Budget 2016-2017  Estimated Entire Year  535,868 $ 745,581 $ 278,815 $ 699,031 $ 804,231 115,885 $ 368,850 $ 61,049 $ 403,113 $ 255,450  TOTALS:  $  651,753 $ 1,114,431 $ 339,864 $ 1,102,144 $ 1,059,681    Town of Sawmills Annual Budget Estimates Expenditures Fiscal Year: 2017-2018 Last Year Actual 2015-2016 2016-2017 Budget  Page No: 9 Budget  General Account  Fund1 Account Number  Department: Governing Body  Current Year Actual to Feb2017 $  Estimated 2017-2018 Entire Year Estimate 10,350 $ 11,400 $ 14,000  1-10-4100 $ 11,400 $ 14,000 $  Wages Employee Benefits Worker's Comp FICA & Medi Taxes Donations Payment Board of Elections Uniforms Office Supplies Freight In Travel & Training Council Mileage Miscellanous Expense Town Promotion Materials TOTALS:  1-10-4103 $ 1-10-4104 $ 1-10-4106 $ 1-10-4110 $ 15,650 $ 1-10-4111 $ 3,795 $ 5,500 $ 1-10-4125 $ 1-10-4126 $ 1-10-4130 $ 1-10-4131 $ 1,105 $ 5,000 $ 1-10-4225 $ 1-10-4295 $ 1,624 $ 2,000 $ 1-10-4515 $  $ 108 $ 200 $ 872 $ 1,150 $ $ 2,500 $ 16,000 $ 262 $ 500 $ 125 $ 500 $ 45 $ 50 $ $ 1,000 $ 14 $ $ 1,700  $ 108 $ 792 $ $ $ $ $ $ 34 $ $ 1,420 $ $  $ 108 $ 900 $ 1,150 1,000 $ 1,000 $ 7,000 250 $ 500 100 $ 500 20 $ 50 100 $ 5,000 $ 500 1,600 $ 2,000 $ 500  108  Community Assistance Program 1-10-4109 $  15,300 $ 16,000 $ 16,000  $ 35,000 $ 50,100 $  28,004 $ 31,478 48,308    Town of Sawmills Annual Budget Estimates - Expenditures Fiscal Year: 2017-2018 Last Year Actual 2015-2016  Page No: 10 Budget 2017-2018 Estimate 500 6,500 1,500 1,000 8,000 2,500 1,000 4,500 6,800 1,000 16,400 1,000 4,000 1,000 5,000 1,000 3,500 1,000 1,200 1,500 500  General Account  Fund 1 Account Number 1-20-4100 $ 1-20-4101 $ 1-20-4103 $ 1-20-4104 $ 1-20-4106 $ 1-20-4118 $ 1-20-4119 $ 1-20-4120 $ 1-20-4125 $ 1-20-4126 $ 1-20-4127 $ 1-20-4128 $ 1-20-4130 $ 1-20-4131 $ 1-20-4132 $ 1-20-4133 $ 1-20-4134 $ 1-20-4135 $ 1-20-4136 $ 1-20-4137 $ 1-20-4138 $ 1-20-4145 $ 1-20-4148 $ 1-20-4149 $ 1-20-4150 $ 1-20-4151 $ 1-20-4152 $ 1-20-4170 $ 1-20-4180 $ 1-20-4181 $ 1-20-4199 $ 1-20-4225 $ 1-20-4243 $ 1-20-4244 $ 1-20-4275 $ 1-20-4280 $ 1-20-4295 $ 1-20-4760 $  Department: Administration Budget 2016-2017 $ 30,672 $ 1,432 $ 4,151 $ 10,585 $ 34,629 $ 1,553 $ 410 $ 3,435 $ $ $ 634 $ 4,556 $ 2,969 $ 4,824 $ 218 $ 7,899 $ 815 $ 1,262 $ $ 16,587 $ 12,682 $ 1,104 $ 886 $ 6,370 $ $ 802 $ 35,922 $ 568 $ $ 250 725_$ 331 $ $ 9,557 $ 13,985 $  Current' Year Actual to Feb 2017 Entire Year  Estimated $ 1,184 $ 1,184 $ 2,529 $ 6,362 $ 12,000  101,214 $ 117,500 $ 74,852 $ 114,018 $ 132,000  Wages Overtime Employee Benefits Workers Compensation FICA & Medi Taxes Accounting Fees Legal Fees Professional Fee-Engineer Uniforms Office Supplies Office Equipment Wellness & Health Freight In Travel & Schools Telephone Utilities Permits and Fees Repair and Maintenance Postage Advertising Newsletter/Printing Insurance and Bonds Dues and Subscriptions Unemployment Nonrefundable Tax Expense Capital Outlay Capital Reserve Bank Service Charge SuppliesMaintenance. Computer Town Website Previous Years Expenses Fuel Leases & Maintenance Caldwell Railroad Commission Penalties & Interest Cash Over/Short Miscellaneous Contract Services TOTALS:  500 - $ 2,500 $ 11,500 $ $ 1,000 $ 7,500 $ 5,000 $ $ 1,000 $ 12,000 $ 4,500 $ 6,800 $ 7,000 650 $ 1,000 $ 4,000 $ 14,000 5,000 $ 500 $ 3,500 $ $ 20,000 $ 1,000 $ $ 1,200 $ 1,500 $ 1,000 $ $ $ 10,000 $  100 $  45,000 $ 25,546 $ 40,546 $ 47,000 11,500 $ 12,035 $ 12,035 $ 15,000 35,000 $ 10,348 $ 35,000 35,000  75 $ $ 3,108 $ 5,608 $ 300 $ 1,900 $ $ 387 $ 5,964 $ 9,964 $ 12,000 2,209 $ 3,700 3,379 $ 5,645 $ 347 $ 4,336 $ 6,700 $ 215 $ 20 $ 1,500 $ $ 607 $ 1,000 $ 625 $ $ 201 $ 1,400 $ 7,766 $ 15,000 $ 20,000 301 $ $ 128 $ 297 $ 61 $ $ $  75_$ 500 $ $ 720 $ 600 $ 600 $ $ 800 $ $ 750 $ $ 600 $ 800 $ 61 $ $ $  1,000 $ 15,565 $ 16,000 $ 21,000 20,000 $ $ 12,729 $ 13,000 $ 14,000 25,000 $ 17,843 $ 21,000 $ 79,000  Reserve  2,421 $ 6,000 $ 10,000  19,000 $ 12,296 $ 19,000 $ 23,000  $  311,027 $ 396,650 $ 217,675 $ 342,168 $ 489,400    Town of Sawmills Annual Budget Estimates Expenditures Fiscal Year: 2017-2018  General Account  Fund1 Account Last Year Number  Department: Finance Budget  Page No: 11 Budget 2017-2018 Estimate $ 16,000 $ 17,000 $ 3,800 $ 750 $ 600 $ 35 $ 1,000 $ 106 $ $ 160 $ $ 500 $ $ 250 $ $  Current Year Actual to  Actual  Estimated  2015-2016 2016-2017 Feb2017 Entire Year  Wages Overtime Employee Benefits FICA & Medi Taxes Office Supplies Office Equipment Freight In Travel & Schools Telephone Insurance Bonds Computer Expense Fuel Miscellanous Exp Contract Services TOTALS:  1-30-4100 $ 46,502 $ 52,325 $ 32,048 $ 50,000 $ 53,000  1-30-4101 $ 1-30-4126 $ 1-30-4127 $ 1-30-4130 $ 1-30-4132 $ 1-30-4145 $ 1-30-4225 $ 1-30-4295 $ 1-30-4760 $  $ $ 821 $ $ 68 $ 635 $ $ 210 $ $ $ $ 1,000 $ $  $ $ 750 $ 500 $ 100 $ 700 $ $ 300 $ $ $ $  $ $ 410 $ 400 $ $ $ 106 $ $ 160 $ $ $ $ $ $  1-30-4103 $ 14,064 $ 16,000 $ 10,499 $ 1-30-4106 $ 3,558 $ 4,000 $ 2,452 $  Workers Compensation 1-30-4104 $  4,250 750 600 100 2,500 300 1,000 1,000  1-30-4131 $ 1,947 $ 2,500 $  Dues and Subscriptions 1-30-4148 $ Unemployment Reserve 1-30-4149 $  1-30-4180 $ 1,903 $ 1,000 $  $ 69,708 $ 79,175 $ 46,074 $ 73,201 $ 80,500    Town of Sawmills Annual Budget Estimates Expenditures Fiscal Year: 2017- -2018 General Last Year Actual 2015-2016  General Account  Fund1 Account Number 1-40-4101 $ 1-40-4103 $ 1-40-4104 $ 1-40-4106 $ 1-40-4120 $ 1-40-4124 $ 1-40-4125 $ 1-40-4129 $ 1-40-4130 $ 1-40-4131 $ 1-40-4132 $ 1-40-4133 $ 1-40-4134 $ 1-40-4135 $ 1-40-4149 $ 1-40-4150 $ 1-40-4151 $ 1-40-4180 $ 1-40-4199 $ 1-40-4225 $ 1-40-4243 $ 1-40-4295 $ 1-40-4515 $ 1-40-4760 $  Department: Public Works Page No: 12  Current Year Actual to Feb 2017  Budget 2017-2018 Estimate 3,400 65,000 6,500 15,000 1,000 18,000 6,300 2,000 300 1,500 3,500 8,500 29,000 300 40,000 1,200 2,000 1,000 13,000 3,500 28,120  Budget 2016-2017  Estimated Entire Year  Wages Overtime Employee Benefits Workers Compensation FICA & Medi Taxes Engineer Fees Street Lights Uniforms Equipment & Materials Freightl In Trainling/rave/Scnols Telephone-Cell & Garage Utilities Fees & Permits Repair & Maintenance Unemployment Reserve Non Refundable Tax Capital Outlay Computer Expense Prior Year Expense Fuel Leases/Maintenance Miscellanous Exp. Materials & Supplies Contract Services TOTALS:  1-40-4100 $ 102,776 $ 149,000 $  89,813 $ 140,000 $ 175,000  746 $ 28,973 $ 2,882 $ 7,919 $ 203 s 14,597 $ 1,903 1,822 $ 91 $ $ 1,853 $ 7,073 $ $ 820 $ $ 256 $ 65,359 $ 840 $ $ 831 $ 620 $ 6,487 $ 3,242 $ 14,692 $  1,500 $ 35,000 $ 6,500 $ 12,000 $ $ 17,000 $ 6,200 $ 5,000$ 200 $ 1,500 $ 5,000 $ 9,500 $ $ 4,000 $ $ 150 $ 10,000 $ 1,100 $ $ 1,700 $ 1,000 $ 10,000 $ 2,750 $ 16,500 $  727 $ 30,884 $ 5,263 $ 6,926 $ $ 9,987 $ 1,140 $ $ 195 $ $ 1,121 $ 4,932 $ $ 1,177 $ $ 218 $ 7,345 $ 815 $ $ 1,837 $ $ 8,875 $ 2,149 $ 2,750 $  1,500 $ 43,000 $ 5,300 $ 11,500 $ $ 16,000 $ 2,000 $ 2,000 $ 300 $ 500_$ 3,000 8,000 $ $ 3,000 $ $ 300 $ 7,500 $ 1,200 $ $ 2,500 $ $ 13,000 $ 3,200 $ 8,500 $  $ 263,985 $ 295,600 $ 176,155 $ 272,300 $ 424,120    Town of Sawmills Annual Budget Estimates- Expenditures Fiscal Year: 2017-2018 Last Year Actual  Department Streets/Highways  Page No: 13 Budget $ $ $ $ $ 22,000 $ 25,000 $ $ $ $ $ $ 1,000 $ 13,500 9  General Account  Fund1 Account Number 1-50-4100 $ 31,181 $ 1-50-4101 $ 1-50-4103 $ 12,979 $ 1-50-4106 $ 2,406 $ 1-50-4117 $ 1-50-4120 $ 7,500 $ 25,000 $ 1-50-4129 $ 1-50-4130 $ 1-50-4135 $ 15,624 $ 30,000 $ 1-50-4149 $ 1-50-4150 $ 1-50-4151 $ 1-50-4295 $ 1-50-4515 $ 5,627 $ 1-50-4557 $ $ 1-50-4559  Current' Year $ $ $ $ $ $ $ $ $ $ $ $  Budget $ 267 $ $ 10$ $ 17 $ $ 67 $  Actual to Estimated 2017-2018  2015-2016 2016-2017 Feb 2017 Entire Year Estimate  Powell Bill Wages Powell Bill Overtime Powell Bill Empoyee Benefits Powell Bill FICA & Medi Taxes Powell Bill Equipment Powell Bill Engineer Fees Powell Bill Safety Equip/Materials Powell Bill Freight In Powell Bill Repair & Maintenance Powell Bill Unemployment Reserve Powell Bill Non Refundable Taxes Powell Bill Capital Outlay Powell Bill Miscellanous Exp Powell Bill Materiais & Supplies Powell Bill Drainage Powell Bill Paving  $ $ $ $ $ 9,832 $ $ $ $ $ $ $ $ $  5,921 $ 18,500 $ 52,000  $ 116,000 $ $ 77,940 $ 77,940 $ 172,000  75,678 $ 171,000 $ 93,693 I$ 118,440s 263,500  TOTALS:    Town of Sawmills Annual Budget Estimates - Expenditures Fiscal Year: 2017- -2018  General Account  Fund1 Account Number 1-60-4100 $ 1-60-4101 $ 1-60-4103 $ 1-60-4104 $ 1-60-4106 $ 1-60-4110 $ 1-60-4120 $ 1-60-4125 $ 1-60-4129 $ 1-60-4130 $ 1-60-4132 $ 1-60-4134 $ 1-60-4135 $ 1-60-4136 $ 1-60-4138 $ 1-60-4149 $ 1-60-4150 $ 1-60-4151 $ 1-60-4225 $ 1-60-4270 $ 1-60-4275 $ 1-60-4295 $ 1-60-4515 $ 1-60-4760 $ 1-60-4761 $ 1-70-4762 $  Department: Sanitation Page No: 14  Last Year Actual 2015-2016 70,254 $ 117 $ 26,352 $ 3,774 $ 5,383 $ 100 $ $ $ $ 46 $ 298 $ $ 17,510 $ 3,073 $ $ $ 89 $ $ $ 10,091 $ $ $ 918 $ 96 $ 12 $ $ 6,157 $ 60,430 $  Current Year Actual to Feb 2017  Budget  Budget 2016-2017 46,000 $ 400 $ 16,000 $ 3,000 $ 4,000 $ 100 $ $ $ $ 100 $ 600 $ 50 - $ 60,000 $ 3,500 $ $ S 100 $ $ $ 16,000 $ $ $ 900 $ 7,000 $ 1,000 $ $ 20,000 $ 63,000 $  Estimated 2017-2018 Entire Year Estimate 28,794 $ 45,000 $ 47,000 10,622 $ 16,000 $ 16,000  Wages Overtime Employee Benefits Workers Compensation FICA & Medi Taxes Recycle Rewards Engineer Fees Uniforms Equipment & Materials Freight In Telephone Fees & Permits Repair & Maintenance Postage Printing Unemployment Reserve Non Refundable Taxes Capital Outlay Fuel Debt Service Payment Penalties & Interest Miscellaneous Materials & Supplies Contracted Services Landfill Expenses Recycling Service TOTALS:  70 $ 3,000 $ 2,208 $ 100 $ $ $ $ 150 $ $ $ 1,732 $ $ $ 109 $ $ $ $ $ $ $ 453 $ $  203 $ 1,000 3,000 $ 4,000 3,600 $ 3,600 100 $ 100 $ $ $ 200 $ 200 $ 20 $ 50 3,500 $ 3,500 $ $ 200 $ 200 $ 335,000 $ $ $ 900 $ 3,000 $ 1,000 $ $  15,297 $ 40,000 $ 60,000  Capital Reserve-Trash Truck 1-60-4152 $ Allowance for Doubtful Accts 1-60-4285 $  6,701 $ 14,000 $ 16,000  1,000 3,000 1,000  3,812 $ 10,500 $ 10,500 36,759 $ 60,000 $ 64,500  $  204,700 $ 241,750 $ 109,806 $ 201,223 $ 566,650    Town of Sawmills Annual Budget Estimates Expenditures Fiscal Year: 2017-2018  General Account  Fund 1 Account Last Year Number 1-45-4100 $ 1-45-4106 $ 1-45-4120 $ 1-45-4127 $ 1-45-4131 $ 1-45-4132 $ 1-45-4135 1-45-4136 $ 1-45-4137 $ 1-45-4295 $ 1-45-4515_ 1-45-4760 $ 1-45-4980 $  Dept: Budget 2016-2017 25 $ $ 2$ 3,989 $ $ $ $ $ 495 $ $ 11 $ 70 $ 8,479 $ 50,652 $ $  Community Development Current Year Actual to Feb 2017 200 $ $ 50 $ 1,500 $ $ $ $ $ $ 10,000 100 $ 1,500 $ 2,000 $ 20,000 $ 52,000 $ $  Page No: 15 Budget  Actual 2015-2016  Estimated 2017-2018 Entire Year Estimate 50 $ $ 50 $ $ $ $ $ $ 500 $ 10,000 100 $ 1,000 $ 100 $  Wages FICA & Medi Taxes Engineering Fees Office Equipment Freight In Telephone Repalrs/Maintenance Postage Advertising Miscellaneous Community Events Contracted Services Plat & Zoning Fees  50 $ $ 4 $ $ $ $ $ $ 190 $ 26 $ 597 $ 65 $ $  200 50 500 250 250 100 1,500 1,000  Workers Compensation 1-45-4104 $  Utilities - Farmers Market 1-45-4133 $  10,728 $ 20,000 $ 36,100 31,744 $ 23,000 $ 53,000  TOTALS:  $  63,723 $  87,350 I$  43,404 $ 44,800 I$ 102,950    Town of Sawmills Annual Budget Estimates Expenditures Fiscal Year: 2017-2018 Last Year Actual 2015-2016  General Account  Fund1 Account Number 1-46-4100 $ 1-46-4101 $ 1-46-4102 $ 1-46-4103 $ 1-46-4104 $ 1-46-4106 $ 1-46-4120 $ 1-46-4122 $ 1-46-4124 $ 1-46-4125 $ 1-46-4129 $ 1-46-4130 $ 1-46-4132 $ 1-46-4133 $ 1-46-4134 $ 1-46-4135 $ 1-46-4149 $ 1-46-4150 $ 1-46-4151 $ 1-46-4152 $ 1-46-4225 $ 1-46-4295 $ 1-46-4515 $ 1-46-4558 $ 1-46-4760 $  Dept: Parks & Recreation Current Year  Page No: 16 Budget  Budget 2016-2017 $ $ 814 $ 2,378 $ 449 $ $ 526 $ $ 2,502 $ 482 $ 525 $ 16,133 $ $ $ $ 19,055 $ 45,000 $ $ 3,424 $ 1,628 $ 15,651 $ 735 $ $  Actual to Estimated 2017-2018 Feb: 2017 Entire Year Estimate  Wages Overtime Wages Part Time Employee Benefits Workers Compensation FICA & Medi Taxes Engineer Fees Veteran's Memorial Engraving Veteran's Park Flood Lights Uniforms Equipment Freight In Telephone (Cell) Utilities Permits/Fees Repair and Maintenance Unemployment Reserve Non refundable tax expense Capital Outlay Capital Reserve Fuel Miscellaneous Expense Materials & Supplies Water Purchases Contract Services TOTALS:  31,088 $ 61,000 $ 41,008 $ 61,000 $ 63,000 12,941 $ 27,500 $ 19,784 $ 30,000 $ 31,000  350 $ $ 2,000 $ 10,000 $ 1,500 $ 750 $ $ 3,000 500 $ 650 $ 150 $ $ 50_ $ 5,000 $ 1,500 $  70 $ $  250 $ 1,250 $  1,146 $ 2,000 $ 2,000 $ 1,000 $ 1,000 400 $ 400 $ 330 $ 750 $ $ 1,000 $ 3,000 $ 200 $ 307 $ 600$ $ 50$ $ $ $ 50 $ $ 17,000 $ $ $ 524 $ 2,500 $ 3,000 121 $ 1,000 1,000  6,000 $ 3,142 $ 5,300 $ 6,000  1,500 500 650 150 50  18,000 $ 10,934 $ 17,500 $ 19,000  7,291 $ 30,000 $ 2,086 $ 13,000 $ 99,000  5,000 $ 1,800 $ 3,600$ 5,000 18,000 $ 1,689 $ 8,000 $ 10,000 40,000 $ 15,120 $ 30,000 $  $  115,622 $ 275,950 $ 98,461 $ 195,200 $ 247,100    Town of Sawmills Annual Budget Estimates Expenditures Fiscal Year: 2017-2018  General Account  Fund1 Account LastYear Number Actual 1-00-4490 $ 1-00-4491 $ 1-00-4494 $  Department: Operating Transfers  Page No:17 Budget $ 86,000 $ $ $  Current Year $ $ $ $  Budget Actual to Estimated 2017-2018  2015-2016 2016-2017 Feb 2017 Entire Year Estimate  Operating Transfer to Water Operating Transfer to Sewer Operating Transfer to CDBG  $ $ $ $  $ $ $ $  Operating Transfer to Capital Projects 1-00-4493 $  TOTALS:  $  $  $  $  86,000    Town of Sawmills Annual Budget Estimates Expenditures Fiscal Year: 2017-2018  General  Fund1 Account Last Year Number Actual  Department: Interlocal Transfer  Page No: 18 Budget 2017-2018 Estimate  Current Year Actual to  Account  Budget  Estimated Entire Year  2015-2016 2016-2017 Feb2 2017  to Interlocal Caldwell Transfer County  1-20-4296 $ 280,000 $ 280,000 $ 280,000 $  280,000 $ 194,000  TOTALS:  280,000 $ 280,000 $ 280,000 $  280,000 S  194,000    Town of Sawmills Annual Budget Estimates Expenditures Fiscal Year: 2017-2018 Last Year Actual 2015-2016 90,477 $ 2,499 $ 33,182 $ 4,153 $ 6,979 $ 7,873 $ $ $ - $ $ 19 $ 485 $ 754 $ 1,029 $ 3,150 $ 6,724 $ 4,729 $ $ $ $ $ 2,763 $ 1,899 $ $ 4,400 $ 5,881 $ $ $ 1,873 $ 798 $ 6,805 $ 1,617 $ 13,442 $ $  Utility Account  Fund2 Account Number 2-80-4100 $ 2-80-4101 $ 2-80-4103 $ 2-80-4104 $ 2-80-4106 $ 2-80-4120 $ 2-80-4125 $ 2-80-4126 $ 2-80-4128 $ 2-80-4129 $ 2-80-4130 $ 2-80-4131 $ 2-80-4132 $ 2-80-4133 $ 2-80-4134 $ 2-80-4136 $ 2-80-4138 $ 2-80-4149 $ 2-80-4150 $ 2-80-4151 $ 2-80-4152 $ 2-80-4170 $ 2-80-4180 $ 2-80-4199 $ 2-80-4225 $ 2-80-4270 $ 2-80-4275 $ 2-80-4280 $ 2-80-4285 $ 2-80-4295 $ 2-80-4515 $ 2-80-4560 $ 2-80-4760 $  Dept: Budget 2016-2017  Water Current Year  Page No: 19 Budget  Actual to Estimated 2017-2018 Feb 2017 Entire Year Estimate 93,000 $ 48,978 $ 81,000 56,000 3,000 $ 1,218 $ 2,500 $ 40,000 $ 21,052 $ 35,000 $ 20,000 4,250 $ 4,250 $ 6,000 $ 7,500 $ 3,840 $ 7,000 $ 45,000 $ 6,305 $ 25,000 $ 25,000  Wages Overtime Employee Benefits Workers Compensation FICA & MC Taxes Engineer Fees Uniforms Office Supplies Wellness and Health Equipment/Materals Freight In Travel/Training Telephone-Cell Phone Utilities Permits & Fees Repair & Maintenance Postage Printing Unemployment Reserve Non-refundable Tax Expense Capital Outlay Capital Reserve Bank Service Charge Computers Prior Year Expenditures Fuel Debt Service Payment (Cajah's! MtnV WL) Penaltes/interest Cash Over/Short Allowance for Bad Debt Miscelanous Exp Materials & Supplies Water Purchases Technical Support- Water Contracted Services TOTALS:  3,000 4,000 4,000  $ $ $ 31,000 $ 250 $ 1,000 $ 2,000 $ 1,000 $  $ $ - $ $ $ $ $ 25,000 $ 10,000 33 $ 200 $ $ 500$ 372 $ 1,200 $ 243 $ 1,000 $  250 1,000 1,500 1,500 8,000 5,000 $ 50 $ 100 $ 123,000 $ 3,500 $ 7,000 5,881 $ $ 2,500 1,500 2,500  4,000 $ 3,355 $ 4,000 4,500 7,500 $ 3,627 $ 7,500 $ 4,000 $ 2,966 $ 4,500 $  2-80-4135 $ 100,238 $ 200,000 $ 31,949 $ 200,000 $ 234,000  $ 100 $ $ $ 3,500 $ $ 5,881 $ $ $ 4,000 $ 1,500 $ 1,600 $ $  $ $ $ $ 255 $ 2,000 $ $ $ 5,881 $ $ $ $ 2,000 $ 544 $ 1,100$ $ 2,100 $ $  4,000 $ 1,728 $ 3,000 $ 4,000 8,000 $ 3,216 $ 6,000 $  7,500 $ 9,499 $ 12,500  2-80-4558 $ 234,099 $ 245,000 $ 123,399 $ 244,000 $ 260,000  21,000 $ 11,989 $ 20,000 $ 16,500  Transfer to CDBG Sewer Project 2-80-9999 $  $  $ 535,868 $ 745,581 $ 278,815 $ 699,031 $ 804,231    Town of Sawmills Annual Budget Estimates Expenditures Fiscal Year: 2017 -2018  Fund2 Account Last Year Number Actual 2-90-4101 $ 1,411 2-90-4104 2-90-4106 $ $ 2,195 $ 2-90-4120 $ 10,825 $ 35,000 2-90-4125 $ 2-90-4129 $ 2-90-4130 $ 2-90-4131 $ 2-90-4133 $ 8,681 $ 2-90-4134 $ 2-90-4149 $ 2-90-4151 $ 2-80-4152 $ 2-90-4153 $ 2-90-4160 $ 2-90-4285 $ 2-90-4295 $ 15,914 $ 2-90-4515 $ 2-90-4999 $  Department: Sewer Budget  Page No: 20 Budget  Utility Account  Current Year  Actual to Estimated 2017-2018 2017 Entire Year Estimate 755 $ 2,000 $ 2,000  2015-2016 2016-2017 Feb  2-90-4100 $ 27,276 $ 29,000 $ 18,176 $ 28,000 $ 31,500 2-90-4103 $ 10,560 $ 12,000 $ 7,505 $ 12,000 $ 12,000  Wages Overtime Benefits Employee Workers Compensation FICA & MC Taxes Engineer Fees Uniforms Equipment & Materials Freight In Utilities Permits & Fees Repairs & Maintenance Unemployment Reserve Capital Outlay Reserve Capital CDBG Sewer Grant Depreciation Allowance for Bad Debt Misçellaneous Materials & Supplies Sewer Charges Transfer to CIP TOTALS:  2,000 $  833 $ $ $ $ 4,500 $ $ 250 $ 410 $ 500 $ 200 $ 350 $ $ $ 215 $ 150 $ $ 176,000 $ $ $ $ $ $ $ 665 $ 1,500 $ 1,000 $ 605 $ $ $ $ $  1,500 $ 1,013 $ 1,013 $ 2,500 $ 1,449 $ 2,500 $ 2,500 $ 8,526 $ 25,000 $ 50,000  1,500  $ $ - $ 2,000 $ 2,000 $ 100 $ 85 $ 500$ 480 $ 600 $ $ $ 120 $ 200 $ $ 176,000 $ $ 86,000 $ 86,000 $ $ $ $ $ 1,000 $ 1,000 $ 1,000 $ $ $  250 500 600 200  Travel/Training Telephone-Cell & Pump St 2-90-4132 $ 2,222 $  2,100 $ 1,241 $ 2,100 2,100 9,300 $ 5,345 $ 8,600 $ 9,300  2-90-4135 $ 17,082 $ 70,000 $ 6,113 $ 35,000 $ 31,000  Non-refundable Tax Expense 2-90-4150 $  1,000  1,200 $ 1,029 $ 1,500 $ 2,000  2-90-4558 $ 16,791 $ 20,000 $ 9,213 $ 18,000 $ 20,000  Sewer Hook Ups - Grant #1 2-90-4998 $  $ 115,885 $ 368,850 I$ 61,049 $ 403,113 $ 255,450    AGENDA ITEM 8C  MEMO DATE: SUBJECT:  May 16, ,2017 Financial Matters: Approve Proposed Contract Renewal with Western Piedmont Council of Governments  Discussion:  The current contract with the Western Piedmont Council of Governments (WPCOG) for enclosed planning contract will be effective starting July1,2017 and ending June 30, 2018.  services will expire on June 30, 2017 and will need to be renewed. If renewed, the  The amount of the contract will not exceed twenty-two thousand two hundred fifty dollars ($22,250.00) and will be billed in equal twelve (12) monthly payments of one thousand eight hundred fifty-four dollars and seventeen cents ($1,854.17). This expenditure is included in the  FY2017-2018 budget. Recommendation:  Staff recommends Council discuss this matter and decide how they wish to proceed.    AGREEMENT BETWEENTHE THE TOWN OF SAWMILLS FOR THE PROVISION OF TECHNICAL PLANNING ASSISTANCE: JULY1,2017-JUNE: 30, 2018  WESTERN PIEDMONT COUNCIL OF GOVERNMENTS AND  This AGREEMENT, entered into on the first day of July, 2017, by and between the Western Piedmont Council of Governments (hereinafter referred to as the "Planning Agency") and the Town of Sawmills, North Carolina (hereinafter referred to as the  "Local Government"); WITNESSETHTHAT:  WHEREAS, the Planning Agency is empowered to provide technical assistance by the North Carolina General Statutes and by resolution passed by the Planning Agency 1972. Technical assistance shall consist of the provisions of services as WHEREAS, the Local Government has requested the Planning Agency to  on April 17,  herein made part  of this Contract;  described in Attachment A, which is  provide such technical assistance to the Local Government and; WHEREAS, the Planning Agency that the Government in every way possible to the end in an efficient and professional manner;  desires to cooperate with the Local  activities are carried out  proposed  NOW, THEREFORE, the parties hereto do mutually agree as follows:  1. 2.  Personnel. That during the period of this Contract, the Planning Agency will furnish the neçessary trained personnel to the Local Government. Travel/Printing. The Local Government will pay for expenses related to conferences, conventions, seminars, local travel, etc. of the personnel when the Local Government requests or approves travel related to the Local Government's planning program, ori ifiti is beneficial to both parties, the costs will be shared on an agreed-upon ratio. The Local Government will also pay for expenses related to printing of report(s), mailings to advisory boards, and other costs not related to normal travel and staffing costs associated with personnel furnished by the Planning Agency. Compensation. That for the purpose of providing funds for carrying out this Contract, the Local Government will pay the Planning Agency a fee not to exceed $22,250.00 (iwenty-two-thousand, two hundred and fifty dollars) during the period beginning July 1, 2017 and ending June 30, 2018. These fees will be billed in equal monthly payments of $1,854.17 (one-thousand, eight-hundred fifty-four dollars and seventeen cents).  3.    4.  Terminatoodifsatons The Local Government may terminate the Contract by giving the Planning Agency a thirty-day written notice. Furthermore, if there is a need to amend the proposal outlined in Attachment A, either party may do sO with the written consent of the 5. Time of Performance. The Planning Agency shall ensure that all services required herein shall be completed and all required reports, maps, and documents submitted during the period beginning July 1, 2017 and Interesto of Members. Officers. or Emplovees of the Planning Agency, Members of the Local Government, or Other Public Officials. No member, officer, or employee of the Planning Agency or its agents; no member of the governing body of the locality in which the program is situated; and no other public official of such locality or localities who exercises any functions or responsibilities with respect to the program during his or her tenure or for one year thereafter, shall have any financial interests, either direct or indirect, in any contract or subcontract, or the proceeds thereof, for work to be performed in connection with the program assisted under this Agreement. Immediate family members of said members, officers, employees, and officials are similarly barred from having any financial interests in the program. The Planning Agency shall incorporate, or cause to be incorporated, in all such contracts or subcontracts, a provision prohibiting such interest pursuant to the purpose Nondiscrimination Clause. No person in the United States shall on the grounds of race, color, national origin, or sex be excluded from participation in, be denied the benefits of, or be subjected to discrimination with any program or activity funded in whole or in part with funds available under the Housing and Development Act of 1974, 8. Age Discrimination Actof1975, as amended. No qualified person shall on the basis age be excluded from participation in, denied the benefits of, or otherwise be subjected to discrimination under any program or activity which receives benefits from federal financial assistance.  other.  ending June 30, 2018.  6.  ofthis section.  7.  Section 109.  9. Section 504. Rehabilitation Act of 1973, as amended. No qualified handicapped person shall, on the basis of handicap be excluded from participation in, be denied the benefits of, or otherwise be subjected to discrimination under any program or activity which receives or benefits  from federal financial assistance.    INV WITNESS WHEREOF, the Planning Agency and the Local Government  have executed this Agreement as oft the date first above written.  LOCAL GOVERNMENT: TOWN OF SAWMILLS  PLANNING AGENCY: WESTERN PIEDMONT COUNCILOF GOVERNMENIS By:  By:  Mayor  Executive Director  Attest:  By:  Town Clerk  Chairman  Preaudit Statement:  This instrument has been preaudited ini the manner prescribed by the Local Government  Budget and Fiscal Control Act.  By:  Local Government Financial Officer    ATTACHMENT A TOWN OF SAWMILLS TECHNICAL PLANNING ASSISTANCE: JULY: 1,2017-JUNE30, 2018 WORKI PROGRAM/BUDGET  The following work program and budget are presented as descriptive oft the work and dollar amounts called for in the agreement concerning planning activities by the Western Piedmont Council of Governments for the Town of Sawmills. The product(s) of the  planning activities shall be:  WORK PROGRAM  1. Code Administration  Ordinance and Subdivision  Assistance in the administration oft the Town's Zoning  Regulations will be provided. Planning advice and stafft memoranda and recommendations will be provided to the Town Council, Town Administrator, Town Attorney, Planning Board, and Board of Adjustment. Some examples of duties include staffadministration ofz zoning permits, rezoning applications and hearings, Board of Adjustment applications and hearings, site plan reviews, and subdivision reviews and zoning map updates. Technical assistance will be provided with Code Enforcement on an "as needed" basis. 2. Other Duties as Directed by Town Administrator or Town Council Itist understood that priority changes and/or substitutions may be made by the Town Manager or' Town Council as needed to include work in such areas as annexation, extraterritorial zoning, or other planning-related topics, not to exceed  the dollar/ime/travel amount of this contract.  BUDGET  travel expenses  and indirect  The contract budget - including all salaries, fringe benefits,  costs- - totals $22,250.00 to be billed in twelve equal payments of $1,854.17 starting July,  2017.    AGENDA ITEM 8D  MEMO DATE: SUBJECT:  May 16, 2017 Financial Matters: Approve Proposed Mowing Contract with North Carolina Department OfTransportation  Discussion:  Enclosed with this Memo is a renewal contract from the North Carolina Department of At the end of the first (1$) year, upon written mutual consent, the Agreement may be renewed  Transportation for routine mowing and clean-up of State right tofways.  every year for the next five (5)years.  Recommendation:  Staff recommends Council discuss this matter and decide how they wish toj proceed.    NORTHCAROLINA CALDWELL COUNTY NORTH CAROLNADEPARIMENTC OF TRANSPORTATION  MOWING AGREEMENT  DATE:4/26/2017  AND  WBS Elements: 11.101415  TOWN OF SAWMILLS  THIS AGREEMENT is made and entered into on the last date executed below, by and between the North Carolina Department of Transportation, an agency of the State of North Carolina, hereinafter referred to as the' "Department" and the Town of Sawmills, hereinafter referred to as the  "Municipality'.  WITNESSETH:  WHEREAS, the Municipality has requested to perform "routine" and/or "clean-up" mowing of vegetation within the rights of way of certain State maintained routes; and. WHEREAS, the Municipality has agreed to perform said mowing with reimbursement from the NOW, THEREFORE, the parties hereto, each in consideration of the promises and undertakings of the other as herein provided, do hereby covenant and agree, each with the other, as follows: 1. The Municipality, and/or its contractor, shall provide the personnel, equipment, labor, materials, and traffic control devices to perform said mowing service in accordance with Departmental standards and specifications. The mowing maintenance will be performed on the routes listed on Exhibit A. These routes may be amended each year with locations added or deleted as mutually agreed upon by both parties in writing, prior to performing the work for each year as 2. All work shall be performed in accordance with generally accepted horticultural practices and Departmental standards and specifications as shown ini the NCDOT Routine Maintenance Mowing Requirements. Thel Division Engineer may approve any requests by the Municipality for changes to NCDOT mowing requirements including but not limited to mowing time frames, 3. The Division Engineer shall notify the Municipality in writing at thei beginning of the annual performance period or as soon thereafter, of the amount of allocated funds estimated to' be available to the Municipality for mowing maintenance on the locations identified. The available  Department subject to the conditions hereinafter set forth.  described herein.  mowing heights, mowing equipment, etc.  Agreement ID #7254  1    allocation shall be! based upon and shall not exceed estimated cost of the work if performed by the Department. Costs may be amended in writing by thel Division each year to include agreed upon changes and increases or decreases in reimbursable costs. No Supplemental Agreement is 4. The Department shall reimburse the Municipality a maximum of five mowing cycles per year: five (5) routine mowing cycles at $671.60 per cycle. The maximum reimbursement per year may not exceed $3,358. Reimbursement may be made quarterly. The Municipality shall submit an itemized invoice to the Department upon completion of the work. Reimbursement shall be made upon approval of said invoice by the Department's Division Engineer and Financial Management Division. Any additional cost beyond the approved amount willl be the Town's responsibility. 5, At the end of the first year, upon written mutual consent, this Agreement may be renewed every year for the next 5 years, subject to the provisions herein. Ifthe Municipality desires to continue the mowing service described in this agreement, thel Municipality and the Department may re- negotiate the costs and revise the mowing locations if needed. This Agreement may be amended in writing and may include agreed-upon changes to routes and increases or decreases in  required.  reimbursable costs, as described below:  (A) The Division Engineer shall notify the Municipality in writing through a letter or invoice at the beginning of the performance period, of the amount of allocated funds estimated to be available to the Municipality for mowing maintenance. The available allocation shall be based upon and shall not exceed estimated cost of the work ift the work was (B) The Department, at its option, may elect to increase or decrease the reimbursement rates each year the Agreement is int force in consideration of inflation rates, cost increases and decreases, changes ini funding, etc., subject to the availability of funds  performed by the Department.  and the performance of the Municipality.  6. This Agreement may continue with automatic yearly renewal extensions for five years, subjectto  thet following termination conditions:  (A) At any time either party may cancel the Agreement with a thirty (30) day written notice to the opposite party. On behalf of the Municipality, this Agreement may be canceled by (B) Upon the effective date of the cancellation, neither party shall owe any obligations under this Agreement, except that all obligations performed under this Agreement,  the Town Manager and/or his designee.  Agreement ID #7254  2    including but not limited to invoicing, record retention, and payment for work performed  prior to the effective date of cancellation, shall remain in effect.  7. Any contract entered into with another party to perform work associated with the requirements of this Agreement shall contain appropriate provisions regarding the utilization of Minority Businesses, Women Businesses, or Small Professional Services Firms (SPSF) as required by G.S. 136-28.4 and the North Carolina Administrative Code. The Department will provide the (A) No advertisement shall be made nor any contract be entered intot for services to be performed as part of this Agreement without prior written approval of the advertisement (B) Failure to comply with these requirements will result in funding being withheld until such  appropriate provisions to be contained in those contracts.  or contents of the contract by the Department. time as these requirements are met.  8. The Municipality agrees to provide traffic control devices, lane closures, road closures, positive protection and/or any other warning or positive protection devices necessary' for the safety of road users during performance of the work including any construction and subsequent maintenance. This work shall be performed in conformance with the latest NCDOT Roadway Standard Drawings and Standard Specifications for Road and Structures and Amendments or Supplements thereto. When there is no guidance provided in Roadway Standard Drawings or Specifications, work shall be in compliance with the Manual on Uniform Traffic Control Devices for Streets and Highways and Amendment or Supplement thereto. Information regarding these rules and regulations may be obtained from the Department's Division Engineer. 9. Thel Municipality's invoice to the Department shall show actual costs for labor, equipment, and contracted services for work completed, not to exceed the amount allocated. The invoice should bei itemized by date, mowing route, and costs for performing each mowing cycle, no later than three months after the scheduled invoicing date for eligible reimbursable costs. All final invoices must be submitted within one year after the work is performed or said work will not be reimbursed byt the Department. Reimbursement shall be made upon approval of said invoice by the Department's Roadside Environmental Engineer or designee and Financial Management 10. The Municipality shall comply with all applicable federal, state and local environmental regulations, and shall obtain all necessary federal, state and local environmental permits, including but not limited to, those related to sediment control, storm water, wetland, streams,  Division.  endangered species, and historical sites.  Agreement ID #7254  3    11. The Municipality, and or its agent, shall maintain adequate records and documentation to support the work performed under this Agreement and shall permit free access to its records by official representatives oft the State of North Carolina. Furthermore, the Municipality, or its agent, shall maintain all pertinent records and documentation for a period of not less than five (5) years following the close of thet fiscal year during which the services were performed. 12. Iti is the policy of the Department not to enter into any agreement with another party that has been debarred by any government agency (Federal or State). The Municipality certifies, by signature oft this agreement, that neither it nor its agents or contractors are presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded from participation in this 13. This Agreement is solely for the benefit of the Department and the Municipality andi is not fori the benefit of any other persons or any entities, and no other persons or entities shall have any rights, 14. The Department must approve any assignment or transfer of the responsibilities of the Municipality set forth in this Agreement to other parties or entities in writing. 15. The Municipality agrees to indemnify and save harmless, the Department, for all damages and claims for damage that may arise as result of performance of mowing operations by its  transaction by any Federal or State Department or Agency.  claims, or entitlements under this Agreement.  employees and/or contractors.  16. By Executive Order 24, issued by Governor Perdue, and N.C. G.S.S 133-32, it is unlawful for any vendor or contractor (i.e. architect, bidder, contractor, construction manager, design professional, engineer, landlord, offeror, seller, subcontractor, supplier, or vendor), to make gifts or to give favors to any State employee of the Governor's Cabinet Agencies (i.e., Administration, Commerce, Correction, Crime Control and Public Safety, Cultural Resources, Environment and Natural Resources, Health and Human Services, Juvenile Justice and Delinquency Prevention, 17. Pursuant to G.S. 147-86.59, any person identified as engaging in investment activities in Iran, determined by appearing on the Final Divestment List created by the State Treasurer pursuant to G.S. 147-86.58, is ineligible to contract with the State of North Carolina or any political subdivision oft the State. The Iran Divestment Act of 2015, G.S. 147-86.55 et seq. requires that each vendor, prior to contracting with the State, certify that the contracting party meets the requirements of thel Iran Disinvestment, Act. The State Treasurer's Final Divestment List can be found on the State Treasurer's website at the address vonencteasuercomltan and willl be  Revenue, Transportation, and the Office of the Governor).  updated every 180 days. Agreement ID #7254  4    By execution of this Agreement each Party certifies that neither it nori its Agents or ContactorsSuccontacos are on the Final Divestment List of entities that the State Treasurer has determined engages in investment activities in Iran; and neither Party shall utilize on any contract with the State agency any subcontractor thati is identified on the Final Divestment List. Furthermore, each Party certifies that the undersigned are authorized by the Parties to make this During the term oft this Agreement, should the Parties receive information that a person is in violation of the Act as stated above, the Department will offer the person an opportunity to respond and the Department will take action as appropriate and provided for by law, rule, or contract. Should this Act be voided by NC General Statute, this Agreement will remain valid; ITI IS UNDERSTOOD, AND. AGREED that the approval of the project by the Department is subject to  Certification.  however this certification will no longer be required.  the conditions of this Agreement.  Agreement ID: #7254  5    INWITNESS WHEREOF, this Agreement has been executed, in duplicate, the day and year heretofore set out, on the part of the Department and the Municipality by authority duly given.  ATTEST: BY: TITLE:  TOWN OF SAWMILLS  BY: TITLE: DATE:  Approved by.  oft the local governing body of the Town of Sawmills  as attested to byt the signature of Clerk of said governing body on  (Date)  N.C.G.S. S 133-32 and Executive Order 24 prohibit the offer to, or acceptance by, any State Employee of any gift from anyone with a contract with the! State, or from any person seeking to do business with the State. Bye execution ofa any response in this procurement, you attest, for your entire organization and its employees or agents, that you are not aware that any such gift has been offered,  accepted, or promised by any employees of your organization.  Federal Tax Identification Number  (SEAL)  Remittance Address: Town of Sawmills  DEPARTMENT OF TRANSPORTATION  BY: (CHIEF ENGINEER) DATE:  PRESENTED TOI BOARD OF TRASPORTATIONTEMO:  Agreement ID #7254  6    EXHIBIT "A"  ROAD NUMBER US321-A SR1108 SR1108 SR1115 SR1122 SR1123 SR1127 SR1130 SR1205 SR 1284  ROAD NAME US321-A Lower Cedar' Valley Rd Mission Rd Dry Ponds Rd Sawmills School Rd May Rd Horseshoe Bend Rd Cajah Mountain Rd Cannon Rd Spartan Rd  MILEAGE (ROAD MILES) 2.5Miles 1.1 Miles 1.2 Miles 2.1 Miles 2.1 Miles 1.2 Miles 1.4 Miles 1.81 Miles 0.1Miles 1.1 Miles  Agreement ID #7254  7    AGENDA ITEM 8E  MEMO DATE: SUBJECT:  May 16, 2017 Financial Matters: Sales Tax Reinvestment Agreement  Discussion:  The current contract with Caldwell County for the Sales Tax Reinvestment program will expire on June 30, 2017 and will need to be renewed. If renewed, the enclosed contract will be The amount of the contract will not exceed $194,000 annually. The funds would be used by Caldwell County and the Caldwell County Economic Development Commission as incentive moneys for job growth and development. Additionally, Caldwell County is able to use up to $350,000 of the fund annually for public purposes other than economic development. This  effective starting July 1,2017 and ending. June 30, 2020.  expenditure is included in the FY 2017-2018 budget.  Recommendation:  Staff recommends Council discuss this matter and decide how they wish to proceed.    NORTH CAROLINA CALDWELL COUNTY  SALES TAX REINVESTMENT AGREEMENT  This Sales Tax Reinvestment Agreement ("this Agreement')ise entered into by and CALDWELL COUNTY("the County"), a political subdivision of the State of North Carolina, and TOWN OF GAMEWELL ("Gamewell"), TOWN OF SAWMILLS ("Sawmills"), TOWN OF CAJAH'S MOUNTAIN ("Cajah's Mountain"), TOWN OF HUDSON ("Hudson"), TOWN OF GRANITE FALLS ("Granite Falls") and CITY OF LENOIR ("Lenoir"), all being North Carolina municipal corporations  among  (collectively "the Municipalities").  WITNESSETH:  WHEREAS, the Towns of Gamewell, Sawmills, Cajah's Mountain, Hudson, and Granite Falls and the City of Lenoir are all municipal corporations located in Caldwell County; and WHEREAS, the Municipalities and the County desire to collectively fund economic  development activities and other public purposes within Caldwell County; and  WHEREAS, the parties have agreed that these activities and purposes will bei funded by the Municipalities in consideration oft the County's continued election of the per capita method of distribution of local government sales and use tax among the County and the Municipalities  to G.S. $105-472/b)(1), under which election the County receives less sales and use tax revenues, and the Municipalities receive more sales and use tax revenues, than they would  pursuant  receive if the County elected the ad valorem method of distribution; and  WHEREAS, pursuant to the authority of G.S. Chapter 160A, Article 20, Part 1, the County and the Municipalities have each resolved to enter into this interlocal agreement to provide  funding for the activities and purposes set forth herein:  1    NOW, THEREFORE, for and in consideration of the mutual covenants contained herein,  the parties agree and contract as follows:  1. This Agreement is entered into for the purpose ofc collectively funding economic development activities and other public purposesin Caldwell County. It is the intention of the parties to this Agreement that those activities which are anticipated to have the greatest county-wide impact will receive priority in funding. Decisions on which economic development activities and other public purposes to fund, and the amount of funding, will be made by the Caldwell County Board of Commissioners. Provided, however, that no more than $350,000.00 per fiscal year will be spent from the Fund for public purposes other than economic development, for four (4) consecutive years beginning with the fiscal year that begins July1,  2017.  2. Administrative implementation of the Fund and of the activities and purposes funded thereby shall be the responsibility of the Caldwell County Manager and his staff.  3, Pursuant to the terms of previous similar agreements, the County has established a special appropriation fund ("the Fund") under the authority and control of the Caldwell County Finance Department, which has been and shall continue to be reserved for the activities and purposes herein provided. Each Municipality's contribution to the Fund shall be paid into the Fund during. July of each year, beginning. July, 2017. All interest earned on the monies in the Fund shall be credited to Fund and spent fori the intended activities and purposes. The County shall include the Fund in its annual audit, and within two (2) weeks after its receipt oft the annual audit report, it shall provide to each oft the Municipalities a written report showing Fund  2    receipts, interest, expenditures and balance. During the term oft this Agreement, the county shall continue to elect each year the per capita method of sales and use tax distribution. 4. The term of this Agreement is for a period for four (4) years, beginning. July 1, 2017 and  ending June 30, 2021.  5. During the four (4) year term of this Agreement, the Municipalities' respective annual  contributions to the Fund shall be the following:  Gamewell Sawmills Granite Falls Hudson Cajah's Mountain Lenoir TOTAL  $189,000.00 194,000.00 27,500.00 27,500.00 155,000,00 7,000.00 $600,000.00  6. Funding from the Fund will be used for economic development activities and other public purposes. Monies paid into the Fund in previous years that have not been expended will  be used for these same purposes,  7. Should the sales tax revenues fall to al level below the level experienced at the time of this Agreement, each Municipality shall retain the right to request that its contribution be lowered. The request must be submitted to the County Board of Commissioners no later than January 31st. Ifapproved, the lowered contribution would take effect ini the following fiscal year, for the payment due to the County in July. Upon obtaining a request to lower the contribution amount the County shall analyze the actual sales tax receipts of each Municipality and determine if areduction in the contribution is warranted. The ultimate authorityon  3    whether or not to reduce the contribution from each Municipality shall rest with the County  Board of Commissioners.  8. This Agreement may be modified only with the unanimous consent of all of the parties  hereto.  9. This Agreement supersedes all previous agreements between these parties dealing with  this same subject matter.  10. Each of the signatories below hereby represents that this Agreement has been approved inan opent meeting by the governing body represented by the signatory, and that the signatory has been duly authorized to execute this Agreement as the binding act of the governing body.  CALDWELL COUNTY  ATTEST:  By:  Clerk to the Board of Commissioners  Chairman, Board of Commissioners  TOWN OF GAMEWELL  ATTEST:  By: Mayor  Clerk to the Town Council  TOWN OF SAWMILLS  ATTEST:  By:. Mayor  Clerk to the Town Council  4    TOWN OF CAJAH'S MOUNTAIN  ATTEST:  By: Mayor  Clerk to the Town Council  TOWN OF HUDSON  ATTEST:  By:. Mayor  Clerk to the Town Council  TOWN OF GRANITE FALLS  ATTEST:  By: Mayor  Clerk to the Town Council  CITY OFI LENOIR By:. Mayor  ATTEST:  Clerk to the City Council  5    AGENDAITEM9A  MEMO DATE: SUBJECT:  May 16,2017 Discussion:  New Water Application Policy  Discussion:  The current policy allows an account, either utility or sanitation, to be finaled five (5) days after disconnection due to non-payment. After the account is finaled the customer will receive eithera refund or final bill. Once this happens, a new application must be filled out along with a new  the account. Ifthe current resident opens the account in the same name, the old  deposit toi reopen  balance must be paid before the new account can be opened.  However, staff has noticed an increase where the old occupant is still at the same. location but a  is  the account. This leaves the old balance unpaid and non-collectable.  new occupant opening  the Town is  Since the Town does not require proofofownership or a rental agreement, monies owed for the old account. Staff proposes the following changes to policy:  losing  lease agreement, or have a notarized  New customers must show proof of ownership, letter from the owner, when opening an account;  All persons on the proof of ownership, lease agreement, or notarized letter, needs to be All persons listed on the proofofownership, lease agreement, or notarized letter, must Ifthe account is a final account due to non-payment, any person who is listed on the account, and wants services reconnected at that address, must start over with the application process, pay another deposit and pay any monies due.  listed as responsible parties; sign the application;  Recommendation:  Staff recommends Council discuss this matter and decide how they wish to proceed.    AGENDA ITEM 9B  MEMO DATE: SUBJECT:  May 16, 2017 Financial Matters: Parks Master Plan  Discussion:  The Town Staff and WPCOG has worked over the past 8 months to create an updated Parks Master Plan. This plan was created in conjunction with a Parks Master Plan Committee, public outreach, and staff recommendation. A copy oft the proposed Parks Master Plan is attached.  Recommendation:  Staff recommends Council discuss this matter and decide how they wish to proceed.    Town of Sawmills Comprehensive  Parks and Recreation Plan  March 2017    Town of Sawmills Comprehensive Parks and  Recreation Plan  Prepared for: Town of Sawmills  Prepared by:  Western Piedmont Council of Governments Erin Schotte, Community & Regional Planner  March 2017    Acknowleagements  Sawmills Town Administrator - Christopher Todd  Sawmills Recreation Committee - Joe Wesson, Mayor; Bennie Townsend, Parks and Recreation Program Coordinator; Donnie Potter, County Commissioner Western Piedmont Council of Governments staff-Leslie! Meadows, Sawmills Town Planner; Erin Schotte, Recreation Planner; Todd Stroup, GIS Technician; Taylor  Dellinger, Data Analyst Recreation Resource Services- - Judy Francis    Town of Sawmills  Comprehensive Park and Recreation Plan  Contents  I.  Introduction Section Overview Background Methodology II. Demographics Section Overview Demographics III. Public Input  Page 1 2 2  4 5  Section Overview Background Sawmills Recreation Committee Survey Focus Group Meeting Summary  7 8 8 8 18 18  IV. Existing Facilities Section Overview Veterans Park Municipal Park Farmers' Market  19 20 23 25  V. Site Plans  Section Overview Existing Parks Veterans Park Municipal Park Farmers' Market  26 27 28 29 30    VI. Future Facilities Section Overview Background Proposed Facilities  31 32 32 34  Proposed Park on Sawmills School Road  VII. Cost Estimate Section Overview Background Cost Estimate VIII. Recommendations Section Overview Short Term Recommendations Intermediate Recommendations Long Term Recommendations IX. Funding & Resource Guide Section Overview Funding and Resource Guide  35 36 36  39 40 41 42  43 44  Tables 1.  5 5  Population Change (2000-2010)  2. Sawmills Population Change Age Groups (2000-2010)    Section IIntroduction  Section Overview  Background Methodology Acknowledgements    Town of Sawmills  Comprehensive Parks and Recreation Plan  Introduction Background  The Town of Sawmills is a small town in southern Caldwell County,  bordered by Lake Rhodhiss, and adjacent to the towns of Granite Falls and Hudson. While the community has a long and rich history, Sawmills did not incorporate until 1988. The town acquired its first park land off Baird Drive shortly after incorporation in 1990. Sawmills now has two large parks, Municipal (or Baird) Park and Veterans Park, as well as a downtown parcel used for the Farmers' Market, all of which are well-  utilized.  Through recent community planning efforts, the Town has identified a need toj plan for the growth of these facilities and to seek the public'si insight regarding future recreational opportunities. In 2016, the' Town hired the Western Piedmont Council of Governments (WPCOG) to develop a comprehensive town-wide parks and recreation plan. This plan should serve as a road map for the next 15 years, informing policy and  Disc Golf Course at Veterans Park, 2016  with  budgetary decisions as they relate to recreation. WPCOG staff1 has worked closely town staff and the Sawmills Recreation Committee on the development of this plan.  Methodology  The Town acknowledged from the onset that public input must weigh in heavily in order for the planning process to be successful. In order to gain a strong understanding of public perceptions and desires regarding recreation, the Town sought public input through a community-wide recreation survey, a pre-advertised focus group meeting, and periodic review by the Sawmills Recreation Committee. While there were no attendees at  2    the focus group meeting, the 82 survey responses provided detailed comments, which assisted the team greatly in selecting and prioritizing projects. In selecting the final priority ranking for projects, the Sawmills Recreation Committee considered survey responses as well as project costs and coordination with other projects.  3    Section II Demographics  Section Overview  This section of the study looks at the town's growth from 2000 to 2014 and compares it to other governmental units. It also looks at what age groups in Sawmills have population increases and which groups have population decreases.  Demographics  4    Demographics  Between 2000 and 2010 the population of Sawmills grew 6.5% from 4,921 to 5,240. Caldwell County's population increased 6.8% between 2000 and 2010, while the Hickory MSA's (Alexander, Burke, Caldwell and Catawba Counties combined) population grew 6.9% and the State's population gained 18.5%. Population estimates indicate that the population of Sawmills has fallen 1.5% since 2010 to 5,162 in 2014. Caldwell County and the Hickory MSA have also suffered population losses since 2010. Between 2010 and 2014 North Carolina's population increased 4.3% while the US  population grew 3.2%.  Table1 1. Population Change( (2000-2014) Change Increase 319 5,321 23,646  % 6.5 6.8 6.9  Change 9Change -78 -584 -193  Place Sawmills 4,921 Caldwell 77,708 Co. Hickory 341,851 365,497 MSA N. Carolina  2000  2010 2000-2010 2000-10 2014 2010-2014 2000-14  5,240 83,029  5,162 82,445 365,304  -1.5 -0.7 -0.1 4.3 3.2  8,049,313 9,535,483 1,486,170 18.5 9,953,687 418,204 U.S.A 281,421,900 308,745,538 27,323,638 9.7 318,857,056 10,111,518 Source: 2000 and 2010Census, US Census Bureau and NC Office of Budget and Management, 2016. Census results clearly show that the older population is steadily increasing in Sawmills and recreation activities should be geared for this group. The largest age group increase in Sawmills between 2000 and 2010 was in the 60 and over group. The population of the 60 and over cohort increased from 670 in 2000 to 1,032 in 2010. The 362-person increase is due to the aging of the "baby boomer" generation. The population of Sawmills age 45 to 59 group, meanwhile, grew from 965 in 2000in 1,127: in2 2010.  Table 2.  Sawmills Population Change. Age Groups (2000-2010)  Age Group Under 10 10-19 20-44 45-59 60 and over Total  2000 719 660 1,907 965 670 4,921  2010 624 737 1,720 1,127 1,032 5,240  Change tor ( -92 77 -187 162 362 319  Source: 2000 and 2010 Census, US Census Bureau.  The biggest population loss in Sawmills between 2000 and 2010 occurred in the age 20 to 44 group. The: number of persons in the 20 to 44 age group decreased from 1,907 in 2000 to 1,720. This 187-person decrease could be attributed to economic conditions in the previous decade that forced some young people to move to areas where the economy is  5    stronger. The under 10 age cohort also lost population (-92 persons) between 2000 and 2010. The only younger age group that increased inj population was the 10 to 19 cohort. This age group was born before the economic troubles of the late 2000's. The population  the 10to 19 age group increased from 660 in 20001 to 737 in 2010.    Section MI Public Input  Section Overview  This section oft the study looks at how Sawmills involved a broad range and  representative number of citizens in preparing the plan.  Background  Sawmills Recreation Committee  Survey Focus Group Meetings Summary  7    Background  The Town of Sawmills understood the importance of pubic input during the process of developing this plan. The project team developed a two-page survey that was distributed through the Town Hall and Facebook page asking citizens' pertinent questions regarding current and future recreation in the Town. There were 82 responses to the  survey.  One pre-advertised focus group meeting was held by the Town on December 6, 2016, and no citizens attended. The input gathered from citizens' survey responses was used to determine priorities for development and renovation at the existing parks and for development needs for future parks. Periodic review of the plan was conducted by the Sawmills Recreation Committee. The committee prioritized final recommendations based  on1 the detailed survey responses. Sawmills Recreation Committee  Throughout the project, the project team worked with the Sawmills Recreation Committee, an advisory committee appointed by the Town Administrator. The Committee is comprised of staff and elected officials who are knowledgeable and  actively involved in recreation initiatives within Sawmills.  The project team met three times during the project with the Recreation Committee. At the meetings, the schedule was reviewed and project elements were discussed. The Commission reviewed the recommendations for existing facilities and  gave input regarding locations and timelines for future facilities.  Survey  In November 2016, the Project Team developed a two-page survey to be distributed in Sawmills that asked for citizen input regarding existing recreation facilities, potential improvements, and future facilities. The survey was available at Sawmills Town Hall, and a link to an online version was posted on the Town of Sawmills Facebook page. The survey was available for approximately one month, and- in that time -82 people responded. The survey and results can be viewed on the following  pages:  8    Town of Sawmills Recreation Survey  Thank you for taking the time to complete this important survey. Please check the response that most closely matches your opinion. YOUR RESPONSES ARE CONFIDENTIAL. Please return the survey to the office at the Sawmills Town Hall  by Friday, December 30.  1.  How: many persons living in your household (çounting vourselDare?  Under age 10 Age 10-19 Age 20-24 What is your age? Under age 10 Age 10-19 Age2 20-24 Yes Excellent Good  Age 25-34 Age 35-44 Age-45-54 Age 25-34 Age 35-44 Age 45-54  Age 55-64 Age65-74 Age75+ Age 55-64 Age6 65-74 Age75+  2.  3. 4.  Do you livei in the Town of Sawmills?  No Fair Poor  Overall, how would you rate the overall quality of parks and recreation facilities that you  and members of your household have utilized in Sawmills?  5. Please list the recreation facilities and programs that you or members ofy your household  utilize that are provided by the Sawmills Recreation Department.  6.  Please check ALL the ways youl learn about parks and recreation programs and activities.  Newspaper From town staff Radio From friends and neighbors  Town Facebook Town Website Other:  7.  Following are potential repalr/mproyements that could be made at the parks. Please indicate the facilities listed below that you would SUPPORT being developed or renovated at  the parks by checking the blank beside the name. Veterans Park Concessions for ball games New bleachers Lighting for Fields Playground equipment for children withs special needs Large picnic shelter with grilis Amphitheater for events/outdoor education Cornhole or horseshoe Other:  Disc golf coursei improvements Extend/improve walking trails Adult workout equipment Additional restroom by baseball fields Scoreboards for baseball and soccer fields Sheiters near fields  9    Municipal Park Playground equipment for children with special needs Cornhole or horseshoe area New scoreboards on fields Other:  Upgrade lighting for fields Adult workout equipment Additional pavilions  Farmers Market Property New ADA Playground Equipment Picnic Area Sidewalks & Greenways Repair Existing Sidewalks Extend Sidewalk Network Improve. Intersections & Crosswalks Where? Develop Bikeable Greenway Other: New Parks or Facilities Build a Community Center Createl New Park land on Sawmills School Rd Create an Area for Mountain Biking Other:  Walking Track around Perimeter  Other: Whère? Where? Where?  Any other suggestions for facilities or improvements not listed:  7.  In order of priority, which facilities or improvements would you most like to see developed  in Sawmills?  10    Town of Sawmills Recreation Survey (Results)  Thank you for taking the time to complete this important survey. Please check the response that most closely matches your opinion. YOURRESPONSTSARE CONFIDENTIAL Please return the survey to the office at the Sawmills Town Hall  by Friday, December 30.  1.  How many persons living in your household (çounting yourself are?  49 Under age 10 36 Age 10-19 21 Age 20-24 What is your age? OUnder age 10 1 Age 10-19 21 Age 20-24 48 Yes 241 Excellent 40 Good  23 Age2 25-34 50 Age 35-44 44 Age 45-54 16 Age 25-34 22Age35-44 18Age4 45-54  264 Age 55-64 10 Age 65-74 5 Age 75+ 14 Age 55-64 3 Age 65-74 _Age75+  2.  3. 4.  Do youl livei in the Town of Sawmills?  34No 16 Fair 0 Poor  Overall, how would you rate the overall quality of parks and recreation facilities that you  and members of your) household have utilized in Sawmills?  5.  Please list the recreation facilities and programs that you or members of your household  utilize that are provided by the Sawmills Recreation Department. Municipal Park walking track, disc golf, and veterans walking path.  Al. Walking trails. Veterans Park. Disc golf Park on Baird Dr. Both parks. Disc golf Veterans Park, Baird Park. Veterans Memorial. Duy Veterans. Water works. Veterans park Veterans Park  Park by the ball fields, Farmer' 's market, Eastern egg hunt at park on the river.  Veterans Park. My seven year old daughters team use the fields there for practice.  Iliket to walk and run at Baird and Veterans park. Baseball fields, Veterans Park  11    Sawmills Veterans Park and. Sawmills Recreational Park Veterans Park and. Baird Park Disc Golf Course Sawmills Municipal Park, Veterans Park softball fields Walking tracks Municipal park, walking trail at waterworks Veterans Day at Veterans Park Veterans Park Kids playground  Sawmills park, Baird park. Itake my Grandbabies there. Veterans Park. Baird Park. Farmers. Market. We use thes swings and slide at the park. Boat dock, baseball The festivals  Veterans' Park, baseball fields, playground, walking track, and boaticanoe launch  Water works park, Sawmills Optimist Park. Veterans Park playground, and Baird Park. Walking and farmers market Walking tracks, playgrounds Veterans Park, Municipal Park Baseball, walking track Ball fields. The park and ball fields. Shelters Water works park Baird park mostly...also park near river sometimes Baird Park and Veterans Park Disc golf Disc golf Playground Ball fields and walking track Ballfields, playgrounds, walking trails.. Farmers market area and the ballpark  Walking trail off Mission. Road, ballpark, Easter egg hunt, swings, picnics  Veterans park at lake and close to high school  Disc golf Disc golf  12    Veterans. Memorial, Optimists, Farmers Market  Baird and Veterans Park, Farmers. Market, Programs at the farmers market  Sawmills Town Park Disc golf  Both parks fors softbal! and) kickball Optimist park, farmers market, rec center Veterans, park for walking dog.  6.  Please check. ALL the ways you learn about parks and recreation programs and activities?  14N Newspaper 9 From town staff - Radio 15 From friends andi neighbors  471 Town! Facebook 10 Town Website 14 Other: None of the above. Driving around looking for something to do. Automated, phone call Social Media Softball team, local to ared. UFO disc golfclub. Signs on the road. Signs around town, esp large banner at Bolick Tire intersection. Automatic calls. Schedule. MyJ father works at! public works. Grandkids. Calls about activities. Wej just bought! property at edgewater.  7.  Following are potential repairimprovements that could) be made at the parks. Please indicate the facilities listed below that you would SUPPORT being developed or renovated at  the parks by checking the blank beside the name.  Veterans Park 31 Concessions for ball games 161 New bleachers 30 Lighting for Fields 311 Playground equipment for children with special needs 361 Large picnic shelter with grills 27 Amphitheater for events/outdoor education 25 Cornhole or horseshoe 18 Other:  10 Disc golf course improvements 431 Extend/improve walking trails 21 Adult workout equipment 29 Additional restroom by baseball fields 18 Scoreboards for baseball ands soccer fields 19 Shelters near fields  13    Seating, for fishing (There's not much ofa! place to sit.) Wood Mulch or Rubber mulch instead of rocks under playground equipment (rocks are dangerous when children fall and  can cause. serious injury.). Expansion ofplayground. Sidewalks going all the way up to and around fields. Make the paved walking trail goj farther around the lake.  Taller Bleachers, sidewalks. Love to have splash pad. Fishing opportunities. Swimming area near boat access.  Lighting and emergency call boxes along the partial wooded trail. Also, the walk is so beautiful in the woods, it would be nice ifit circled around instead of coming to a dead  end.. A section to bicycle on would be nice for my kids. Walkways that go to Sawmills fire department to waterworks.  A place to ride bikes. Music events. Bike trail. woods and fields. for) Wilkesboro. More holes at the course, Dog park ared. Municipal Park 281 Playground equipment for children with special needs 23 Cornhole or horseshoe area 12 New: scoreboards on: fields 8 Other: in general. Splash pad. Fishing. A place to ride bikes. Happy. Bike trail. Largerhnore bathrooms.  Well-maintained uming/mountahn biking trails that are several miles long through the Bicycle trails. Lenoir and. Hickory both have them. Mountain bike trails are a major draw  Lighting, for thej fields is a must and for the parking lot also.  23 Upgrade lighting for fields 22 Adult workout equipment 25 Additional pavilions  Woodi mulch or rubber mulch instead of rocks under playground equipment (rocks are dangerous when children fall and can cause serious injury). More playground equipment  14    Farmers Market Property 201 New. ADA Playground Equipment 34 Picnic. Area  33 Walking Track around Perimeter Wood mulch or rubber mulch instead of rocks under playground equipment ifa playground is built. This area needs the most work. A walking track would be really nice and so woulday playground. More permanent facilities. Music events. Large shelter. rest. Where? Where? Where?  6Other:  Covered area with seating for customers to  Sidewalks & Greenways 12 Repair Existing Sidewalks 32 Extend Sidewalk Network 191 Improve Intersections & Crosswalks Where? 381 Develop Bikeable Greenway 8Other: Connect the two parks.  Bikeable greenway and running trail at Veterans Park.  Sidewalks or a trallgreenway network connecting the parks and "downtonn"ould be  ideal. Throughout the town. A sidewalk to connect both! parks.  From Veterans Park to Municipal Park via. Sawmills School Road!!  New Parks or Facilities 21 Build a Community Center 12 Create New Park land on Sawmilis School Rd 11 Create an Areai for Mountain Biking 6Other: Splash pad. Moref fishing opportumities. More disc golf  Area on lake fors swimming, Area near lake to rent paddleboats. Running trails (could be same as mountain biking trails).  Any other suggestions for facilities or improvements not listed:  Ifmore sports options could be provided for children that would be nice such as outdoor soccer. We have soccer) fields butIhaven'theard. of any soccer leagues for children and  youth.  15    Would like a3 3 mile loop that would be safe for a woman tor run and feel safe, not a trail  through the woods by the river.  Traffic control after events could use improvement. Build an outdoor, park facility like Morganton. Wow.  Atl Veterans Park, make higher bleachers so thej field can be seen over the small walls at the Unlock the soccer goals at Veterans Park. Whati is the point ofap park ifyou can' 'tuse the Anything thati is done needs to be within the towns budget without raising taxes. Research also needs to be done to see how often and how much things will be utilized before money is spent. How often current facilities are utilized also need to be considered. Improve baseball program, improve overall parks and rec programs. Love the mom/child swing at Baird Park. Add those in all areas.  back stops. Biking trails, splash pad field or equipment. Fishing opportunities.  Beautifying Sawmills, improve homes run down or trailers, especially ones that are vacant. Ine order of priority, which facilities or improvements would you most like to see developed The playgrounds at both parks. The Farmer's. Market. The Sidewalks. A community center. First, work needs to be done at Veterans Park, the fields down there can' 'tbe used as easily New playground equipment especially equipment all children can use. Iwould like to see bigger pienic shelters ora community center to host parties, showers, and events. Sawmills has lost 2 events from y family alone due to shelter space too. small to book or rent. My family had to rent from another town and their sources they had available. IfSawmills had a place to host birthday parties and such this would be very beneficial andI  7.  in Sawmills?  as the other park.  know my family would use the facilities and so would others.  Lights onj fields at Veterans Park. Community Center. Veterans Park Extended walking areas. Lights at Veterans. Veterans park. Veterans walking trail.  Veterans Park...could be an awesome. space for ball tournaments.  Veterans Park, more playground equipment, perfect place for a splash pad or biking trails.  Ilive nearest Veterans Park so workout equipment there would be great. Sidewalks throughout, connecting to Granite and Hudson.  Bike trail.  16    Covered picnic areas.  We need toj focus on maintaining andi improving what we already have instead ofputting in morej facilities. Anything that is added will also need to be maintained which needs toi be  accounted for when budgeting money) for these things.  Improvements at Baird Park. Municipal, veterans market Lights at veterans, park. Large shelter at farmers market and other parks. A new park on Sawmills School. Rd. Swings as above. And rest rooms near baseball fields at Veterans Park. Greenways, sidewalks, and trails for walking and running Veterans park improvements Extend walking trail at vet park toj form ai loop. Bike riding  Lighting for ballfields especially at Veterans Park. Bathrooms closer toj fields. We need to keep everyone in mind so that there is something. for the disabled as well as the typical individuals who don' 't have special needs. As long as there are things these people  can enjoy, it) wouldn' 'tr matter where you start first. More playground. equipment and adult work out equipment  Disc golf  Making Sawmills look as nice as the people who live here. We have some nice people in our Improve the walking trail at the Municipal Park and adding adult work out equipment  town. Make Sawmills. Beautiful. Farmers market Lower taxes.  17    Focus Group Meeting  In an effort to gather additional public input, the Town hosted a focus group meeting on the evening of December 6, 2016. The event was advertised on the Town of Sawmills Facebook page, and an invitation was sent to approximately 1500 households through the CodeRed telephone system. The project team held an open house from 6 pm  to 71 pm that evening, and no citizens came.  Summary  As the survey seems to indicate, the most popular Sawmills recreation facilities are the disc golf course at Veterans Park and the ball fields at both parks. The potential improvements that received the most public support were extending the walking trail at Veterans Park, adding additional pavilions at all locations, and new playground equipment that is accessible to children with special needs. There was also considerable support for expanding the pedestrian network throughout town to connect the parks. When asked to prioritize new facilities or improvements, most of the citizens' responses were focused on Veterans Park. In particular, they mentioned improving the ball fields with lighting and closer restrooms, improving the playground, and extending  trails.  18    Section IV Existing Facilities  Section Overview  This section of the study looks at the three existing recreation facilities in the Town of Sawmills that are owned, operated and maintained by the Parks and Recreation Department. Observations and recommendations from the study follow each facility. The existing facilities are reviewed to avoid unnecessary duplication for future facilities at parks and to recommend renovations as necessary. The recommendations are broken down into three phases. These are short-term (1-5 years), intermediate (6-10) years and long-term(11-15) years). The section is broken down into the following:  Veterans Park Municipal Park (or Baird Park) Farmers' Market  19    Veterans Park  At approximately 65 acres, Veterans Park is Sawmills' largest recreation facility and-arguably-its most popular. The park boasts a world-class disc golf çourse including a small children's course, as well as three ball fields, a boat ramp, a walking trail, and- the park's namesake- -the Veterans Monument. The Town uses Veterans Park to host a number of events annually, including the "Sawmills Sling" and other disc golf tournaments, a children's Easter Egg Hunt, and the Veterans Memorial Event, which has  drawn crowds ofup to 5000 people.  This park is unique in that it is owned by Duke Energy and leased to the town on al long-term basis. Duke has allowed the Town to develop the park for public enjoyment,  and the company plans to install some improvements itself as a part of its federal relicensing agreement. RECOMMENDATIONS: SHORT-TERM  1) EXTEND WALKING TRAIL. The existing walking trail can be extended to form a complete loop around the park's perimeter. This project isi included in Duke Energy's relicensing agreement andi is scheduled for construction 2) LARGE PICNIC SHELTER WITH GRILLS. There is currently a small shelter at this park but nothing large enough for parties and events. Grills would be well-utilized for picnics by the playground.  in 2018.  Easter Egg Hunt at Veterans Park. Town of Sawmills Facebook, 2014.  3) ACCESSIBLE PLAYGROUND EQUIPMENT. More playground equipment is desired at this park. Any new play elements should be accessible for children with entertainment for parents near the playground or during ball practice and is small  disabilities and utilize universal design standards.  4) CORNHOLE COURT. A permanent cornhole court would serve as enough to fit where other recreation elements may not.  20    5) BALL FIELD LIGHTING. The ballfields at this park cannot be used during the evening hours, particularly during Spring and Fall, due to the lack of lighting. Installing lighting would allow for an expansion of the town's recreation programs and create the potential for travel baseball leagues to play at Veterans  Park. INTERMEDIATE  1) CONCESSIONS STAND. A concessions stand to serve the baseball fields  could also be utilized for events at the park.  2)  AMPHITHEATER. An amphitheater sited near the soccer field would be utilized for some of the many town events hosted at the park. It could also serve as a location for outdoor education by schools and civic groups.  3) RESTROOMS BY FIELDS. there are several restroom facilities at the park, none are easily accessible from the baseball fields. ADULT WORKOUT EQUIPMENT. Individual pieces of adult workout equipment can be sited throughout the park. Parents could use equipment near the ball fields during children's practices. Equipment aview ofthe lake.  While  4)  Playground at Veterans Park, 2016.  placed along the walking trail would have  5) PARKINGLOTI BY BASEBALL FIELDS.. A parking lot north of the baseball fields would improve the accessibility of fields and nearby park elements. It would also allow for the accommodation of more vehicles at large town events,  such as the Veterans Day Celebration.  LONG-TERM  1) DISC GOLF IMPROVEMENIS. Minor improvements, such as erosion control measures or the addition of new disc golf holes, are desired when possible.  21    2) SHELTER NEAR BALL FIELDS. There are currently no shade structures in the area surrounding the ball fields. Shelters could be placed near the baseball fields 3) NEW BLEACHERS. There is a need for more seating, particularly at the baseball  and near the soccer field where events arel held.  fields. 4) BENCH FOR FISHING. People often fish Lake Rhodhiss from the lower section ofVeterans Park and1 have expressed a desire for seating on the dock. This areai is controlled by the North Carolina Fish and Wildlife any improvements.  Veterans Park and Lake Rhodhiss. Town of Sawmills Facebook, 2015.  Commission, and the town would need to coordinate with them before installing  22    Municipal Park  Municipal Park, also known as Baird Park, is the Town's oldest park and was purchased shortly after its incorporation in the late 1980's. The park is the location for the Town's annual Fall Festival. As the ball fields are equipped with lighting and can be used into the evening hours, this park is the most widely used by sports leagues: Municipal  Park also offers concessions, restrooms, a playground, and a walking track. RECOMMENDATONS: SHORT-TERM 1)  e  LARGE: PAVILION. Survey results indicated a strong desire for an additional pavilion at Municipal Park. The existing pavilions are too small to accommodate a large group for picnics, parties, or events. ACCESSIBLE PLAYGROUND EQUIPMENT. existing playground is well- used, and the park could accommodate more playground equipment. New equipment should incorporate elements that are accessible to children with disabilities.  2)  The  Expression Swing at Municipal Park. Town of Sawmills Facebook, 2016.  3) CORNHOLE OR HORSESHOE COURT. A cornhole or horseshoe court is  desired near the pavilions and the playground.  INTERMEDIATE  1) ADULT WORKOUT EQUIPMENT. Individual pieces of adult workout equipment can be placed throughout the park and be within sight distance of the  playground and/or ballfields.  23    2)  UPGRADE FIELDLIGHTING. The existing light poles at the baseball fields are wooden and, therefore, very susceptible to woodpecker damage. As funds allow,  this lighting should be upgraded to steel poles.  LONG-TERM 1) SCOREBOARDS. When possible, the town would like to upgrade the existing scoreboards to units which are more user-friendly, as the score is often kept by parents or volunteers.  Baseball Field at Municipal Park, 2017.  24    Farmers' Market  The 1.4-acre Farmers' Market property is currently utilized for the Sawmills' Farmers' Market as well as other town events throughout the year. The property is located in a central area oftown, just across Highway 321A from the Fire Department and Town  Hall. Iti is bordered to the east by ai railroad right-of-way.  RECOMMENDATIONS: SHORT-TERM 1)  PICNIC SHELTER. A picnic shelter would provide shade and seating for  farmers' market shoppers and at other town events. It would transform this largely-vacant lot into aj public meeting space. INTERMEDIATE 1) WALKING  TRACK. There are citizens who prefer a less- secluded and easier walking track than the trails provided at Veterans and organize farmers' market vendors.  Fire and Rescue Appreciation Ceremony at Farmers' Market Lot. Town of Sawmills Facebook, 2016.  Municipal parks. A track around the perimeter could also be utilized to help 2) ACCESSIBLE PLAYGROUND. Playground equipment near the picnic shelter would provide entertainment for children at the farmers' market and would contribute to the re-visioning oft this site as a public meeting space.  LONG-TERM  1) COMMUNITY CENTER, There is a strong desire from citizens and town officials to build a community center with indoor recreation opportunities. The Sawmills Comprehensive Plan indicates that it should be built on the Farmers'  Market lot.  25    Section V Site Plans  Section Overview  This section looks at the recommended renovations and development for the existing parks in Sawmills. Proposed renovations and development are shown on: maps  for each park. This section is broken down into the following:  Existing Parks  Veterans Park - Recommendations Municipal Park - Recommendations Farmers' Market - Recommendations  26    SAWMILLS EXISTING PARKS Legend Sawmills CiyLimits Parcels Parks Lake Rhodhiss Roads    Parking,  DiscGoit improvements  Ballfield Lighfing Shelter Near  ment  Ballfield  QI Stand oors  Balfield, New Bleachens  Soccer Field  ccessible yground suprr  Recommendations (In Grean) Short-Term: Extend Walking Trail Large Picnic Shelter with Grills Accessible Playground Equipment Cornhole Court Ballfield Lighting Intermediate: Concessions Stand Restrooms by Fields Amphitheater Adult Workout Equipment Parking Lot by Baseball Fields Long-Term Disc Golf Improvements Shelter Near Ballfields New Bleachers Bench for Fishing Legend Park Boundary Parcels 18-Hole Disc Golf Course Existing Facilities Proposed Facilities Walking" Trail Proposed Walking Trail  Barge-Picnice Shelter AMith. Grilis  Boali Raeelg  cI For Pisling  SAWMILLS VETERANS PARK 0751 150 300 LILLLL Feet  N  THsr 03/06/2017 mapy waso using dataprovided! WPCOG by Town on ofSawmlls, Calwello County GIS, andE ESRI.    Recommendations (In Gream) Short-Term: Large Pavilion, Accessible Playground Equipment, Cornhole ork Horseshoe Court Intermediate: Adult Workout Equipment, Upgrade Field Lighting Long-T Term: Upgrade Scoreboards  SAWMILLS MUNICIPAL PARK Legend Park Boundary Parcels Existing Faclitles Walking Track Proposed Facillies  ground  FHT  TTTLE     Recommendations (Ine Granny Short-Tem: Plcnic Shelter Intermediate: Walking Track, Accessible Playground Long-T Term: Community Center  SAWMILLS FARMERS MARKET Legend Park Boundary Parcels Existing Faclities Proposed Facilities Proposed WalkingT Track  A    Section VI  Future Facilities  Section Overview  This section looks at new facilities the Town desires in the future. Several facilities were proposed which may or may not be suited to the Town's existing parks. Additionally, this chapter discusses aj proposed new park on Sawmills School Road. This  section is broken down as follows:  Background Proposed Facilities  Proposed Park on Sawmills School Road  31    Future Facilities  Background  Following the public input period oft thej planning process, projects were selected and prioritized for each existing park. Several of the recreational elements mentioned in the survey either could be developed on any oft the Town's existing property or were determined to be: infeasible in the existing parks and should be considered when new park  land is acquired.  Additionally, there was an apparently consensus regarding thej public desire for added park land or open space along Sawmills School Road. Proposed facility development and property acquisition is discussed in detail below. The proposed park and mountain biking facility are long-term recommendations (11-15 years), while the remaining facilities may be accomplished in the intermediate time frame (6-10 years).  Proposed Facilities  The public input process revealed the Town's interest in a number of facilities aside from those offered within the existing parks. The facilities were discussed and prioritized by the Sawmills Recreation Committee. More information for each proposed  facility is offered in this section, WATER FEATURE Several survey responses indicated a desire for water-based recreation ofsome sort. Possibilities include a swimming pool, splash pad, ora public swimming ofas splash pad.  Splash Pad at Martha's Park, Morganton. Google Images, 2017.  area at Lake Rhodhiss. Considering the  liability that the Town would be subject to ifas swimming area were offered, as well as the cost to staff the area with lifeguards, the' Town may wish to pursue the development  32    Splash pads are becoming increasingly popular for municipal parks, and their designs vary widely in terms of size, cost, and complexity. A small splash pad may be feasible at Municipal Park. A larger design would require more space than is currently  available and could be developed if new park land is acquired.  DOG PARK  There is some desire in Sawmills for an off-leash dog park area. This use does not fit within the plans for the Town's existing parks, but it should be considered if new park land is acquired. The price for a dog park would be low, with the only required cost being fencing  along the perimeter. MOUNTAIN BIKE TRAIL  Dogs enjoy off-leash play, 2017.  Mountain biking is a recreational activity that is growing in popularity. Public input indicated a strong desire for biking opportunities, with most of those responses Mountain biking opportunities draw significant tourism, and studies have shown a direct link between quality trails and positive economic impacts. Several municipalities in the region have mountain biking trails including the City ofNewton's Jacobs Fork Park and City ofLenoir's Zacks Fork Trail- - -and several others are pursuing opportunities to According to the State Trails Program, it takes 25 acres to develop one mile or mountain biking trail. Thus, for a park to include a 1-mile mountain biking trail, at least 25 acres would need to be dedicated to the activity. The only Sawmills land area of this size is already home to the disc golf course at Veterans Park. Mountain biking would conflict with other uses of the land, including disc golf and walking trails, sO the Town should consider this use when pursuing new park land. Ideally, the trail would be located in an area with considerable topographic relief, where other uses may not be feasible.  focused specifically on mountain biking.  develop them.  BIKE & EDESTRLANCONNECTIONS THROUGHTOWN  Survey responses indicated strong support both for sidewalks and for bikeable greenways throughout town. Sidewalks are recommended generally because they can be developed at a lower cost. The Town should determine which areas are: most suitable for  bicycling and prioritize those areas for greenways.  33    These facilities are desired along routes connecting Sawmills Town Hall with the Veterans Park and with Municipal Park. This route includes over 3 miles of facilities and will need to be completed in several phases. The proposed route is highlighted in Sawmills' Sidewalk Plan, adopted in 2015. Sidewalks and greenways tend tol be quite costly and will likely require grant funding. As most grants require ownership or control oft the property prior to application, the Town should begin right-of-way acquisition in the near future.  Proposed sidewalk on Helena Street. Sawmills Sidewalk Plan, 2015.  Proposed Park on Sawmills School Road  Throughout the public input process for the 2017 Sawmills Comprehensive Plan, the public desire for additional park land was identified. The Comprehensive Plan calls for a large park along Sawmills School Road, to be developed when the opportunity  arises.  Much of the corridor along that road is developed residentially. However, there are several large vacant or agricultural lots which may be appropriate for a town park. The Town should take note if any such lands become available for purchase and should consider acquiring the land. This location may be appropriate for passive recreation, including mountain biking trails, and more developed elements, such as a splash pad.  34    Section VII  Cost Estimate  Section Overview  The facility improvements planned for the Town are divided into three phases over the next fifteen years. This section provides a cost estimate for each phase as well  as the total cost to renovate and develop the parks.  Background Cost Estimate  35    Cost Estimate Background  The renovation of existing parks and creation of new parks will involve significant funding over the next 15 years. Most of the funding will involve improvements and new facilities at the Town's existing parks. In some cases, projects are already budgeted and they are ongoing. With limited resources, the' Town felt that it would be best to phase improvements and The cost estimates shown can be used as planning tools for future budgeting and project development. When preparing for specific projects, the Town should consider the impacts of inflation and should budget contingency money to assist with unanticipated expenses.  future: facilities over thei next 15 years.  Cost Estimate Short-Term (Years 0-5) 1) Veterans Park Extend Walking Trail* Large Picnic Shelter with Grills Accessible Playground Equipment Cornhole Court Ball Field Lighting 2) Municipal Park Large Pavilion  Cost  *To be completed by Duke $60,000 $125,000 $2,000 $300,000 $20,000 $125,000 $2,000 $10,000 $644,000  Accessible Playground Equipment Permanent Cornhole or. Horseshoe Court  3) Farmers' Market Picnic Shelter  TOTAL COST, SHORT-TERM PHASE:,  36    Intermediate (Years 6-10) 1) Veterans Park Concessions Stand** Amphitheater Restrooms by Fields** Adult Workout Equipment Parking Lot by Baseball Fields concessions and restrooms. 2) Municipal Park Adult Workout Equipment Upgrade Field Lighting  Cost $250,000 $150,000 $5,000 $125,000  **Price shown ($250,000) isj fora single structure housing  $5,000 Ongoing or $300,000 Lump Sum $2,000 $300,000 $80,000 $100,000 $15,000 $250/Linear Foot $300/Linear Foot $1,332,000***  Permanent Cornhole or Horseshoe Court  3) Farmers' Market Walking Track Accessible Playground Equipment 4) Other Facilities Water Feature (Splash Pad) Dog Park Sidewalks throughout Town Greenways throughout Town  TOTAL COST, INTERMEDIATE PHASE: ***Excluding. potential. sidewalk and greenway costs.  37    Long-Term (Years11-15) 1) Veterans Park Disc GolfImprovements Shelter Near Ball Fields New Bleachers Bench for Fishing 2) Municipal Park Scoreboards 3) Farmers' Market Community Center 4) Other Facilities**** Mountain Bike Trail  Cost Ongoing $20,000 $13,000 $500 $3,000 $400,000 Variable Variable  Proposed Park on Sawmills School Road ****Based upon the imprecise nature of these proposals, accurate cost estimates cannot be obtained at this time. TOTAL COST, LONG-TERM PHASE: TOTAL COST, SAWMILLS RECREATION PLAN  $436,500  $2,412,500  38    Section VIII Recommendations  Section Overview  This section provides a strategy for the Town to implement the plan. Recommendations are grouped into three phases over the next fifteen years. The  recommendations are as follows:  Short Term Recommendations (Years 1-5) Intermediate Recommendations (Years 6-10) Long' Term Recommendations (Years 11-15)  39    Recommendations  The recommendations in the plan are summarized in this section. They have been assigned target dates for implementation and grouped according to target dates. The recommendations are grouped into the following phases: Short Term (Years 1-5),  Intermediate (Years 6-10), and Long Term (Years 11-15)  The' Town of Sawmills should use this summary as a guide and planning tool to prioritize the recommendations, set annual goals, prepare budgets, and set specific dates. The recommendation summary can also be used as a check off list for accomplishing the  recommendations.  Short Term Recommendations (Years 1-5)  Veterans Park  Extend Walking Trail Large Picnic Shelter with Grills Accessible Playground Equipment  Cornhole Court Ball Field Lighting Municipal Park  Large Pavilion Accessible Playground Equipment Cornhole or Horseshoe Court. Farmers' Market Picnic Shelter  GA  Fall Festival attendees seek shade at Municipal Park. Town of Sawmills Facebook, 2016.  40    Intermediate Recommendation (Years 6-10)  Veterans Park  Concessions Stand Amphitheater Restrooms by Fields Adult Workout Equipment Parking Lot by Baseball Fields Municipal Park  Adult Workout Equipment Upgrade Field Lighting Farmers? Market  Existing Playground atl Municipal Park. Town of Sawmills Facebook, 2015.  Walking Track Accessible Playground  Other Facilities  Water Feature Dog Park  Bike and Pedestrian Connections Through Town  41    Long Term Recommendations (Year11-15)  Veterans Park  Disc GolfImprovements Shelter Near Ball Fields New Bleachers Bench for Fishing  -  Municipal Park Scoreboards Farmers' Market  Community Center  Other Facilities  Disc golfbasket at Veterans Park. Town of Sawmills Facebook, 2015.  Mountain Bike' Trail  Proposed Park on Sawmills School Road  42    Section IX  Funding and Resource Guide  This section contains a listing of various funding sources that are available to the Town of Sawmills. There are several options that are available for assistance through  foundations, and state and federal governments.  43    Funding and Resource Guide  Parks, Open Space, Land Preservation NC: Department of Environmental and Natural Resources Extensive list of funding and tax credit resources NC Department of Commerce  Invaluable economic statistics and funding opportunities in areas such as Heritage Tourism, Economic Impact/Tourism Research and Community Development  North Carolina Rural Economic Development Center  The center is dedicated to the development of innovative strategies to improve the lives of rural North Carolinians, with a special focus on economic opportunities for citizens The fund provides dollar-for-dollar matching grants to local governments for park and recreation purposes. Funding is available for acquisition, development or renovation. There are twelve funding categories including acquisition, landscaping, bicycle and  with low to: moderate incomes. Parks and Recreation Trust Fund  NC Dept of Transportation Enhancements Fund (TEA21)  pedestrian facilities. North Carolina Trails Program  Adopt-A-Trail Grant awards funds annually to government agencies, non-profit organizations, and private trail groups for such projects as trail building, trail signage and facilities, trail maintenance, and trail information brochures and Recreation Trails Program (RTP) trail grant program funded by Congress with money from the federal gas taxes paid on fuel used by off-highway vehicles. Its intent is to meet the trail and trail-related recreational needs identified by the Statewide Comprehensive Outdoor Recreation Plan (SCORP). The grant applicants must be able to contribute 20% of the project cost with cash or in-kind  maps.  contributions.  Urban & Community Forestry Grant Program  This is a federally funded program, which awards matching funds to encourage citizen involvement in creating and sustaining urban and community forestry programs. Municipalities, counties, regional agencies, interest groups, educational facilities and private organizations are eligible to apply for funding for projects that enhance and  promote the urban forest.  44    The North Carolina Natural Heritage Trust Fund communities. These properties can be used for passive parks.  This fund provides assistance to purchase land that has significant aquatic or plant  Resource Conservation & Development  Provides leadership in a partnership effort to help people conserve, improve, and sustain our natural resources and environment. There are nine regional offices serving North TPL helps conserve land for recreation and spiritual nourishment and to improve the  Carolina counties. The' Trust for Public Land  health and quality of life of American communities.  Other Resources  Eat Smart, Move More NC Funding Opportunities  Sponsored by the Division of] Health and Human Services, and Department ofPublic  Health.  Blue Cross Blue Shield Foundation of North Carolina initiatives that target children, older adults and minorities  The foundation supports programs that increase access to health services for the uninsured, provides health education, promotes healthy lifestyles and supports health The foundation makes grants in North Carolina for non-profit, tax-exempt charitable  Z. Smith Reynolds Foundation organizations and institutions. Shade Structure Grant Program  Grant opportunity for common areas without shade trees.  45    AGENDA ITEM9C  MEMO DATE: SUBJECT:  May 16, 2017 Discussion:  NC Statewide Emergency Management Mutual Aid and Assistance Agreement  Discussion:  The current agreement with the North Carolina Department of Public Safety for Mutual Aid and Assistance will expire in September and will need to be renewed. The Caldwell County Emergency Services division is working to collect all the local agreements and get them filed with the state. The previous agreement was adopted in 2009 by the Town Council. Attached is the NC Statewide Emergency Management Mutual Aid and Assistance Agreement.  kecommendation:  Staffrecommends: Council discuss this matter and decide how they wish to proceed.    NORTH CAROLINA STATEWIDE EMERGENCY MANAGEMENT MUTUAL AID AND ASSISTANCE AGREEMENT REVISION 2017  FORTHE  Town of  Sawmills  THIS AGREEMENT IS ENTERED INTO BETWEEN THE NORTH CAROLINA DEPARTMENT OF PUBLICSAFETY, AND ITS DIVISION OF EMERGENCY MANAGEMENT OFTHES STATE OF NORTH CAROLINA AND BYI EACH OF' THE ENTITIES THAT EXECUTES. AND. ADOPTS THE UNDERSTANDINGS, COMMITMENTS, TERMS,AND CONDITIONS CONTAINED HEREIN: WHEREAS, the State of North Carolina is geographically vulnerable to a variety of natural WHEREAS, Chapter 166A of the North Carolina General Statutes, entitled the North Carolina Emergency Management Act, recognizes this vulnerability and provides that its 1. Reduce vulnerability of people and property of this State to damage, injury, and loss of 2. Prepare for prompt and efficient rescue, care, and treatment of threatened or affected 3. Provide for the rapid and orderly rehabilitation of persons and restoration of property; 4. Provide for cooperation and coordination of activities relating to emergency and disaster WHEREAS, in addition to the State, the Federal Emergency Management Agency (FEMA) has recognized the importance of the concept of coordination between the State and local WHEREAS, under Chapter 166A and other chapters of the North Carolina General Statutes, entities entering into mutual aid and assistance agreements may include provisions for the furnishing and exchanging ofsupplies, equipment, facilities, personnel and services; and WHEREAS, the entities which have chosen to become signatories to this Agreement wish to provide mutual aid and assistance amongst one another at the appropriate times; THEREFORE, pursuant to G.S. 166A-19.72, these entities agree to enter: into this Agreement forr reciprocal emergency management aid and assistance, with this Agreement embodying the understandings, commitments, terms, and conditions for said aid and assistance, as  disasters;  intended purposes are to: life and property; persons;  mitgatom.preparednes, response, and recovery;  governments;  follows:  PAGE10F11    NORTH CAROLINA STATEWIDE EMERGENCY MANAGEMENT MUTUAL AID AND ASSISTANCE  AGREEMENT REVISION 2017  SECTIONL.DEFNTTONS  "Agreement" means this document, thel North Carolina Statewide Emergency Management "Aid and assistance" includes personnel, equipment, facilities, services, and supplies. "Authorized Representative" means aj party's employee who has been authorized, in writing by that party, to request, to offer, or to otherwise provide assistance undert the terms of this Agreement. The list of Authorized Representatives for each party executing this Agreement shalll be attached to the executed copy oft this Agreement. (In the event ofa change inj personnel, unless otherwise notified, the presumption willl bet that the successor "Disaster declaration" means a gubernatorial declaration that the impact or anticipated impact of an emergency constitutes a' Typel I,II, III disaster as defined: in G.S. 166A-19.21(b) "Emergency": means an occurrence ori imminent threat of widespread or severe damage, injury, orl loss oflife or property,r resulting from any natural or man-made accidental, "Local Agency" means a county agency charged with coordination ofa all emergency management activities fori its geographical limits pursuant to G.S. 166A-19.15. "Party" means a governmental entity which has adopted and executed this Agreement. "Provider" means thej party which has received a request to furnish aid and assistance from Recipient" means the party setting forth a request for aid and assistance to another party SECTIONII. NITIAL RECOGNITION OF PRINCIPLE BY ALL PARTIES; AGREEMENT PROVIDES Nol RIGHT Ast this is al reciprocal contract, iti is recognized that any party to this Agreement may be requested by another party to be a Provider. Iti is mutually understood that each party's foremost responsibility is to its own citizens. Thej provisions of this Agreement shall not be construed to impose an unconditional obligation on any party to this Agreement toj provide aid and assistance pursuant to a request from another party.. Accordingly, when aid and assistance have been requested, a party may in good faith withhold the resources necessary to provide reasonable and adequate protection for its own community, by deeming itself unavailable to respond and soi informing the party setting forth the request. Given the finite resources of anyj jurisdiction and the potential for each party tol be unavailable for: aid and assistance at a given point ini time, the parties mutually encourage  Mutual. Aid and Assistance. Agreement.  to that position will be the authorized representative.)  military, or paramilitary cause.  another party in need (the' Recipient").  (the "Provider").  OF ACTIONE FOR' THIRDI PARTIES  PAGE20F11    NORTH CAROLINA STATEWIDE EMERGENCY MANAGEMENT MUTUAL. AID AND ASSISTANCE each other to enlist other entities in mutual aid and assistance efforts and to enteri into such agreements accordingly. Concomitantly, the parties fully recognize that there is a highly meritorious reason for entering into this Agreement, and accordingly shall attempt to render assistance in accordance with the terms of this Agreement to the fullest extent Pursuant to G.S. 166A-19.60 and as elaborated upon in Section X of this Agreement, all functions and activities performed under this Agreementarel hereby declared tol be governmental functions. Functions and activities performed under this Agreement are carried out for the benefit oft the general public and not for the benefit of any specific individual ori individuals. Accordingly, this Agreement shall not be construed as or deemed to be an Agreement for the benefit of any third parties or persons and no third parties or persons shall have any right of action under this Agreement: for any cause whatsoever. All immunities provided by law shall be fully applicable as elaborated upon in Section X ofthis Mutual aid and assistance shall not be requested unless the resources available within the stricken area are deemed inadequate by Recipient. When Recipient becomes affected bya emergency and deems its resources inadequate, it may request mutual aid and assistance by communicating the request to Provider, indicating the request is made pursuant to this Agreement. The requests shall be followed as soon as practicable by a written confirmation of that request, including the transmission ofa proclamation of local state of emergency under G.S.1 166A-19.22, and a completed form describing recipient's projected needs in light ofthe emergency. All requests for mutual aid and assistance shall be transmitted by the party's Authorized Representative or to the Coordinator ofthe Local Agency as set forth A. METHOD OF REQUEST FOR MUTUAL AID. AND. ASSISTANCE: Recipient shall set forth () REQUESTS ROUTED THROUGH THE RECIPIENT'S LOCAL. AGENCY: Recipient may directly contact the Local Agency, in which case it shall provide the Local Agency with the information inj paragraph B oft this Section (Section III)." The Local Agency shall then contact other parties on behalf of Recipient to coordinate the provision of mutual aid and assistance, Recipient shall be responsible for the costs and expenses incurred by any Provider in providing aid and assistance pursuant to Section VII of this Agreement. (ii) REQUESTS MADE DIRECTLYTO! PROVIDER: Recipient may directly contact Provider's authorized representative, setting forth the information inj paragraph B of this Section (Section III). All communications shall be conducted directly between Recipient and Provider. Recipient shall be responsible for the costs and expenses incurred by any Provideri in providing aid and assistance pursuant to the provisions of this Agreement as noted in Section VII of this Agreement. Provider and Recipient shall be responsible for keeping Local Agencies advised oft the status of response activities, in a timely manner.  AGREEMENT REVISION/2017  possible.  Agreement.  SECTION III. PROCEDURESFOR REQUESTINGASSISTANCE  below.  requests as follows:  PAGE3 30F11    NORTH CAROLINA STATEWIDE EMERGENCY MANAGEMENT MUTUAL AID AND ASSISTANCE (ii) RECORD OF REQUESTS TO BE PROVIDED: A record oft the request for assistance shall be provided by the Recipient to the Director of the Division of Emergency Management in B.) REQUIRED INFORMATION: Each request for assistance shall include the following information, in writing or by any other available means, to the extent known: 1.Stricken Area and Status: A general description summarizing the condition of the community or emergency area (i.e., whether the emergencyand/or disaster declaration is imminent, in progress, or has already occurred) and of the damage sustained to date; 2. Services: Identification of the service function(s) for which assistance is needed and the 3.I Infrastructure Systems: Identification of the type(s) of public infrastructure system for which assistance is needed (water and sewer, storm water systems, streets) and the type of 4.A Aid and Assistance: The amount and type of personnel, equipment, materials, and supplies needed and ai reasonable estimate of the length of time they will be needed; 5. Provider's Traveling Employee Needs--Unless otherwise specified by Recipient, itis mutually understood that Recipient will provide for the basic needs of Provider's traveling employees. Recipient shall pay for all reasonable out-of-pocket costs and expenses of Provider's traveling employees, including, without limitation, transportation expenses for travel to and from the stricken area. Further, Recipient shall house and feed Provider's traveling employees at: its (Recipient's) sole cost and expense. If Recipient cannot provide such food and/or housing at the emergency area, Recipient shall specify ini its request for 6. Facilities: The need for sites, structures, or buildings outside Recipient's geographical limits to serve as relief centers or staging areas for incoming emergency goods and 7. Meeting Time and Place: An estimated time and a specific place for ai representative of C.S STATE. AND FEDERAL ASSISTANCE: Recipient shall be responsible for coordinating requests for state or federal assistance with its (Recipient's) Local Agency. SECTTONIV,PROVIDERS. ASSESSMENT OF AVAILABILITY OF RESOURCES AND ABILITYTO RENDER When contacted by the Recipient/Local Agency, Provider's authorized representative shall assess Provider's own local situation in order to determine available personnel, equipment, and other resources. If Provider's authorized representative determines that Provider has available resources, Provider's authorized representative shall sO notify the  AGREEMENT REVISION 2017  the NC Department of Public Safety, in a timely manner.  particulartype of assistance needed;  work assistance needed;  assistance that the Provider's traveling employees be self-sufficient.  services; and  Recipient to meet the personnel and resources of any Provider.  ASSISTANCE  PAGE40F11    NORTH CAROLINA STATEWIDE EMERGENCY MANAGEMENT MUTUAL. AID AND. ASSISTANCE Recipient/Local Agency (whichever communicated the request). Providers shall completea written acknowledgment, whether on the request form received from Recipient or on another form, regarding the assistance to be rendered (orar rejection ofthe request) and shall transmit it by the most efficient practical means to the Recipient/Local Agency fora final response. Pordersacepowlidgment shall contain the following information: 1.Inr response to the items contained in the request, a description oft the personnel, 2. The projected length of time such personnel, equipment, and other resources will be available to serve Recipient, particularly if the period is projected to be shorter than one week (as provided in the "Length ofTime for. Aid and Assistance" section [Section VIj of 3. The estimated time when the assistance provided will arrive at the location designated 4. The name of the person(s) to be designated as Provider's supervisor (pursuant to the Where a request has been submitted to the Local Agency, the Local Agency shall notify Recipient's authorized representative and forward the information from Provider. The Recipient/Local. Agency shall respond to Provider's written acknowledgment by signing and returning a copy of the form to Provider by the most efficient practical means,  AGREEMENT REVISION 2017  equipment, and other resources available;  this Agreement.)  by the Authorized Representative of the Requesting Party; and "Supervision and Control" section [Section VI ofthis Agreement.)  maintaining a copy fori its file. SHCTIONV.SUPERVSION AND CONTROL  Provider shall designate one ofi its employees sent to render aid and assistance to Recipient as a supervisor. As soon as practicable, Recipient shall assign work tasks to Provider's supervisor, and unless specifically instructed otherwise, Recipient shall have the responsibility for coordinating communications between Provder'ssupervisorand Recipient. Recipient shall provide necessary credentials to Provider's personnel Based upon such assignments from the Recipient, Provider's supervisor shall:  authorizing them to operate on behalf of Recipient.  1. Have the authority to assign work and establish work: schedules for Provider's personnel. Further, supervisor shall retain direct supervision and control of Provider's personnel, equipment, and otherresources. Provider should be prepared to furnish communications equipment sufficient to maintain communications among its respective operating units, 2. Maintain daily personnel time records, material records, and al log of equipment hours; 3. Report work] progress to Recipient at mutually agreed upon intervals. SECTION VI. LENGTH OF TIMEI FOR. AID AND ASSISTANCE; RENEWABILITY; RECALL  and ift this is not possible, Provider shall notify Reciplentaccordlingy;  PAGE50F11    NORTH CAROLINA STATEWIDE EMERGENCY MANAGEMENT MUTUAL AID AND. ASSISTANCE Unless otherwise provided, the duration of] Provider's: assistance shall be for an initial period ofs seven days, starting from the time ofarrival. Thereafter, assistance may be extended in daily or weekly increments as the: situation warrants, foral period agreed upon As noted in Section II ofthis Agreement, Provider's personnel, equipment, and other resources shall remain subject to recall by Provider to provide fori its own citizens if circumstances sO warrant. Provider shall make a good faith effort to provide at least twenty-four (24) hours advance notification to Recipient of Provider's intent to terminate mission, unless such notice is not practicable, in which case as much notice as is reasonable  AGREEMENT REVISION 2017  by the authorized representatives of Provider and Recipient.  under the circumstances shall be provided. SECTION VII. REIMBURSEMENTS  Except as otherwise provided below, it is understood that Recipient shall pay to Provider all documented costs and expenses incurred by Provider as a result of extending aid and assistance to Recipient. The terms and conditions governing reimbursement fora any assistance provided under this Agreement shall be in accordance with the following provisions, unless otherwise agreed in writing by Recipient and Provider. Recipient shall be ultimately responsible for reimbursement of all eligible expenses. A. Personnel-- During the period of assistance, Provider. shall continue to pay its employees according to its then prevailing ordinances, rules, and regulations. Recipient shall reimburse Provider for all direct and indirect payroll costs and expenses including travel expenses incurred during the period of assistance, including, but not limited to, employee retirement benefits as provided by Generally Accepted. Accounting Principles (GAAP). However, as stated in Section IX ofthis Agreement, Recipient shall not be responsible for reimbursing any amounts paid or due as benefits to Provider's personnel under the terms oft the North Carolina Workers' Compensation Act (Chapter 97 of the North Carolina B.I Equipment-- Recipient shall reimburse the Providers for the use of equipment during the period of assistance according to eitheraj pre-established local or state hourly rate or according to the actual replacement, operation, and maintenance expenses incurred. For those instances in which costs are reimbursed by the Federal Emergency Management Agency (FEMA), the FEMA-eligible direct costs shall be determined in accordance with 44 C.F.R. 206.228. Provider shall pay fora all repairs to its equipment as determined necessary by its on-site supervisor(s) to maintain such equipment in safe and operational condition. At the request of Provider, fuels, miscellaneous supplies, and minor repairs may be provided by Recipient, if practical. The total equipment charges to Recipient shall be reduced by the total value of the fuels, supplies, and repairs furnished by Recipient and by C. Materials And Supples--Recipient shall reimburse Provider for all materials and supplies furnished and that are used or damaged by Recipient during the period of assistance, except for the costs of equipment, fuel and maintenance materials, labor,and supplies, which shall be included in the equipment rate established in subsection B oft this  General Statutes).  the amount of any insurance proceeds received by Provider.  PAGE60F11    NORTH CAROLINA STATEWIDE EMERGENCY MANAGEMENT MUTUAL AID. AND ASSISTANCE section (Section VII), Recipient will notl be responsible for costs where such damage is caused by gross negligence, willful and wanton misconduct, intentional misuse, or recklessness of Provider's personnel. Provider's personnel shall use reasonable care under the circumstances in the operation and control ofall materials and supplies used during the period of assistance. The measure of reimbursement shall be determined in accordance with 44 C.F.R. 206.228. In the alternative, the parties may agree that Recipientwill replace, with like kind and quality as determined by Provider, Provider's materials and supplies used or damaged in a reasonable time. Ifsuch an agreement is made, it: shall be reduced to writing and transmitted to the North Carolina Division of Emergency Management. D.I Record Keeping-- Recipient and North Carolina Division of Emergency Management personnel shall provide information, directions, and assistance for record-keeping to Provider's personnel. Provider shall maintain records and submit invoices for reimbursement by Recipient ort the North Carolina Division of Emergency Management using the format used or required by FEMA publications, 2 C.F.R. Part 200 and applicable E. Payment; Other Miscellaneous Matters as to Reimbursements- The reimbursable costs and expenses with an itemized notice shall be forwarded as soon as practicable after the costs and expenses are incurred, but not later than sixty (60) days following the period of assistance, unless the deadline for identifying damage is extended in accordance with 44 C.F.R. part 206. Recipient shall pay the bill or advise of any disputed items, not later than sixty (60) days following the billing date. These time frames may be modified in writing signed by both parties by mutual agreement. This shall not preclude Provider or Recipient from assuming or donating, in whole or in part, the costs and expenses associated with any loss, damage, or use of personnel, equipment, and resources provided to Recipient. F.Contracting - Ifi recipient or provider contracts with at third party to perform any aid or assistance under the provisions of this agreement, then the entity shall follow any  AGREEMENT REVISION 2017  Office of Management and Budget (OMB) Circulars.  applicable local, state, or federal contracting requirements. SECTION VIII. RIGHTS AND PRIVILEGED OF PROVIDER'S) EMPLOYEES  Pursuant to G.S. 166A-19.60 whenever Provider's employees are rendering aid and assistance pursuant to this Agreement, such employees shall retain the same powers, duties, immunities, and privileges they would ordinarily possess if performing their duties SECTION IX. PROVIDER'SEMPLOVEESCOVEREDATALLTIMES BY PROVIDERSWORKERS Recipient shall: not be responsible forreimbursing any amounts paid or due as benefits to Provider's employees under thei terms of the North Carolina Workers' Compensation Act, Chapter 97 of the General Statutes, due to personal injury or death occurring during the period of time such employees are engaged ini the rendering of aid and assistance under this Agreement. Iti is mutually understood that Recipient and Provider shall be responsible for payment ofs such workers' compensation benefits only to their own respective employees. Further, it is mutually understood that Provider will be entirely responsible for  within the geographical limits of Provider.  COMPENSATION POLICY  PAGE70F11    NORTH CAROLINA STATEWIDE EMERGENCY MANAGEMENT MUTUAL AID. AND. ASSISTANCE the payment of workers' compensation benefits to its own respective employees pursuant  AGREEMENT REVISION 2017  to G.S.97-51. SECTION) X. IMMUNITY  Pursuant to G.S. 166A-19.60 all activities performed under this Agreement are hereby declared to be governmental functions. Neither the parties to this Agreement, nor, except in cases of willful misconduct, gross negligence, or bad faith, their personnel complying with orr reasonably attempting to comply with this Agreement or any ordinance, order, rule, or regulation enacted or promulgated pursuant to the provisions of this Agreement: shall be liable for the death of or injury to persons or for damage toj property as a result ofany such SECTION. XI. PARTIES MUTUALLY. AGREE1 TO HOLDI EACH OTHER HARMLESS FROM LIABILITY To the extent allowed by applicable law, each party (as indemnitor) agrees to protect, defend, indemnify, and hold the other party (as indemnitee), and its officers, employees and agents, free and harmless from and against any and all losses, penalties, damages, assessments, costs, charges, professional fees, and other expenses orl liabilities of every kind and arising out of or relating to any and all claims; liens, demands, obligations, actions, proceedings, or causes of action of every kind in connection with or arising out of indemnitor's negligent acts, errors and/or omissions. Indemnitor further agrees to investigate, handle, respond to, provide defense for, and defend any such claims, etc. at indemnitor's sole expense and agrees tol bear all other costs and expenses related thereto. To the extent that immunity does not apply, each party shall bear the risk of its own actions, as it does with its day-to-day operations, and determine for itself what kinds of insurance, and in what amounts, it: should carry. Each party understands and agrees that any insurance protection obtained shall in no way limit the responsibility to indemnify, keep, and save. harmless the other parties to this Agreement. Notwithstanding the foregoing, to the extent that each party does not purchase insurance, it shall not be deemed  activity.  tol have waived its governmental immunity by law. SECTION XII. ROLEOF THE DIVISION OF EMERGENCY MANAGEMENT  Pursuant to GS166A-19,12(19) and under this agreement, the responsibilities oft the North Carolina Division of Emergency Management are: (1) to serve as the central depository for executed Agreements, to maintain a current listing of entities with their authorized representatives and contact intormation, and to provide this listing to each of the entities on an annual basis; (2) to coordinate the provision of mutual aid and assistance toa requesting party, pursuant to the provisions oft this Agreement; (3) to keep a record ofall requests for assistance and acknowledgments; (4) to report on the status of ongoing emergency or disaster-related mutual aid and assistance as appropriate; and (5)i ifthe parties SO designate, to serve as the eligible entity for requesting reimbursement of eligible costs from FEMA and provide information, directions, and assistance for record keeping  pursuant thereto. SECTION XIII. AMENDMENTS  Manner-- This Agreement may be modified at any time upon the mutual written consent of  PAGE80F11    NORTH CAROLINA STATEWIDE EMERGENCY MANAGEMENT MUTUAL. AID AND. ASSISTANCE  AGREEMENT REVISION 2017  the Recipient and Provider.  Addition of Other Entities-Additional entities may become parties to this Agreement upon: (1)acceptance and execution of this Agreement; and (2) sending an executed copy of the  Agreement to the North Carolina Division of Emergency Management. SECTION XIV. INITIAL DURATION OF AGREEMENT; RENEWAL; TERMINATION  This Agreement shall be binding for notl less than one (1). year from its effective date, unless terminated upon at least sixty (60) days advance written notice by a party as set forth below. Thereafter, this Agreement: shall continue to be binding upon the parties in subsequent years, unless canceled by written notification served personally or by registered mail upon the Director of North Carolina Division of Emergency Management, which shall provide copies to all other parties. The withdrawal shall not be effective until sixty (60) days after notice thereof has been sent by the Director oft the North Carolina Division of Emergency Management to all other parties. A party's withdrawal from this Agreement shall not affect a party's reimbursement obligations or any otherl liability or obligation under the terms of this Agreement incurred prior to withdrawal hereunder. Once the withdrawal is effective, the withdrawing entity shall nol longer be a party to this Agreement, but this Agreement shall continue to exist among the remaining parties. The headings of various sections and subsections of this Agreement have been inserted for convenient reference only and shall not be construed as modifying, amending, or affecting  SECTION XV.HEADINGS  in any way the express terms and provisions of this Agreement. SECTION) XVLSEVERABILITY: EFFECT ON OTHERAGREEMENTS  Should any clause, sentence, provision.paragraph, or other part oft this Agreement be adjudged by any court of competent jurisdiction to be invalid, such judgment shall not affect, impair, ori invalidate the remainder of this Agreement. Each oft the parties declares that it would have entered into this Agreement irrespective of thei fact that any one or more ofthis Agreement's clauses, sentences, provisions, paragraphs, or other parts have been sO declared invalid. Accordingly, iti is the intention of the parties that the remaining portions ofthis Agreement shall remain in full force and effect without regard to the clause(s), sentence(s), provision(s), paragraph(s), or other part(s) invalidated. In the event that parties to this Agreement have entered into other mutual aid and assistance contracts, for example pursuant to Chapter 160A oft the North Carolina General Statutes, those parties agree that to the extent a request for mutual assistance is made pursuant to this Agreement, those other mutual aid and assistance contracts are  superseded by this Agreement. SECTION.XVII. EFFECTIVE DATE  This Agreement shall take effect upon its approval by the entity seeking to becomea  signatory to this Agreement and upon proper execution hereof.  PAGE90F11    NORTH CAROLINA STATEWIDE EMERGENCY MANAGEMENT MUTUAL AID AND ASSISTANCE IN WITNESS WHEREOF, each oft the parties have caused this North Carolina Statewide Emergency Management Mutual Aid and Assistance Agreement to be duly executed in its name and behalf by its Chief Executive Officer, who has signed accordingly with seals affixed and attested with concurrence ofa majority of its governing board, as of the date set  AGREEMENT REVISION 2017  forth in this Agreement.  DIVISION OF EMERGENCY MANAGEMENT DEPARTMENT OF PUBLIC SAFETY  BY:  Erik. A. Hooks, Secretary Department of Public Safety  Date: BY:  Michael A. Sprayberry, Director Division of Emergency Management  Date: BY: Name: Title: Name ofUnit: Date:  WITNESS:  Chief Executive Officer/Local Government  APPROVED ASTO PROCEDURES:  BY:  Office of General Counsel Department of Public Safety  Date:  PAGE 100F11    LIST OF AUTHORIZED REPRESENTATIVES TO CONTACT FOR  EMERGENCY ASSISTANCE  FOR THE Town of MAILING ADDRESS:  Sawmills  DATE:  PRIMARY REPRESENTATIVE  NAME: TITLE: DAY! PHONE: CELLI PHONE:  NIGHT PHONE: FAX:  FIRST ALTERNATE REPRESENTATIVE  NAME: TITLE: DAY PHONE: CELLI PHONE:  NIGHT PHONE: FAX:  SECOND ALTERNATE REPRESENTATIVE  NAME: TITLE: DAY PHONE: CELLI PHONE:  NIGHT PHONE: FAX:  PAGE110F11    AGENDA ITEM10A  MEMO DATE: SUBJECT:  May 16, 2017 Planning Matter: Planning Board Annual Report  Discussion:  Attached is the 2016-2017 Annual Planning Report from Town Planner Leslie M. Meadows.  Recommendation: No Council action required.    MAYOR Joe Wesson TOWN ADMINISTRATOR Christopher' Todd  TOWN COUNCIL Keith Warren, Mayor Pro-Tem Gerelene Blevins Reed Lingerfelt Joe Norman Jeff Wilson    ORPORATED  ANNUAL REPORT APRIL 2016-APRIL 2017  Planning Ordinance Section 151.06: An annual report. shall be prepared and submitted to the Town Council by May ofeach year. The report shalli include a comprehensive and detailed review of the activities, problems and  actions oft the Planning Board as well as any budget requests and/or recommendations. The Planning Board met one (1) time between April 2016 and April 2017:  Planning Board Activities:  InJuly 2016, recommended text amendment to minor subdivision requirements, allowing for plat review by review officer/planner only. Family and minor subdivisions no longer have to go before Subdivision Review Board and Council. Also, recommended rezoning of the Horror Fields site on Helena Street from RA-  201 to H-B. Planning Board Budget:  The board-related expenses that occurred in the reporting period were public hearing advertisements for Planning Board and Board of Adjustment cases. Those advertisements cost approximately $70 per publication. In FY17 Sawmills contracted  with the WPCOG for one day a week of planning services.  Board of Adjustment Activities:  The Board of Adjustment met one (1) time between. April 2016 and April 2017:  In September 2016, granted a conditional use permit to Mr. Mark Kiser for operation of the Horror Fields Haunted Attraction/Escape Room and Flea  Market. Project Management:  Planner aided in procurement of door to door sewer system survey to support The Sawmills Recreation Committee met several times over the past year to assist Planning Department in developing a working Sawmills Recreation Plan to Planner participated in Subdivision Review Officer and Floodplain Administrator  possible CDBG grant project endeavors. support PARTF grant project endeavors.  training workshops.    Planner and Town Administrator consulted with WPCOG Transportation Planner, John Marshall, concerning impacts of NCDOT proposed widening of Ongoing update of Sawmills Comp. Plan/Future Land Use Development Plan.  Hwy 321 project.  Zoning Permits (39): accessory building: 10 singlewide: 5 stickbuilt home: 9 garage/carport: 4 doublewide:1 residential addition:1 commercial: 3 home occupation: O cell tower: O retaining wall:1 pool: 3  dock w/ accompanying floodplain permit: 2  Subdivision Plats (9): family subdivision: 2 minor subdivision: 4 recombination:3 major subdivision: 0 boundary survey: o exempt: 1 Customer Requests: August 2016.  New Planner provided zoning assistant to over 80 customers, consisting of various prospective buyers, realtors, property owners, developers, and concerned citizens since  2    Code Enforcement Activities:  Duration (Months) Outcome  Case Property Open. pits with stagnant water 1 - 2823 Mission Rd Hazardous conditions/minimum housing 2 2165 Oaktree Ln 3 4209 Creek' View PI 5 2155 White Pine Dr #13 6 4176 US Hwy 321-A Abandoned mobile home 7 1940 Leah Dr #4 8 2570 Bakers Circle Dwelling in outbuilding 9 2512 Crest Lane Junk/garbage in yard 10 4446 Villa Ln 11 4351 Sawmills Sch. Rd Illegal home occupation 12 4393 Chantilly Dr Junk vehicles 13 4801 Helton Rd 14 4393 Chantilly Dr 15 4036 US Hwy 321-A Missing zoning buffer 16 3263 Coble Dairy Rd Dilapidated house 17 4476 Sawmills Sch. Rd 19 4361 Sawmills Sch. Rd Highgrass/weeds 20 Ellen St Lot #6 21 4205 Trojan Ln 22 4497 Diamond St 23 3049 Eli Ln 24 2303 OJ Ln 25 2465 Granville Dr 26 4361 Sawmills Sch. Rd 27 4380 Sawmills Sch. Rd 28 4036 US Hwy 321-A  10 pits drained and closed 1 repairs made, tree removed 11 no outcome yet 9 repairs made, new tenants 7 no outcome yet 13 demoed and removed no outcome yet 3 not able to confirm 1 property cleaned up property cleaned up 2 welding stopped and removed 11 carre removed Z car moved to side yard 5 2cabs removed, 1 trailer left 12 trees replanted, fence installed 13 noo outcome yet 7 no outcome yet town had mowed; attached lien 2 owner mowed 2 owner mowed town had mowed; attached lien town had mowed; attached lien Z owner mowed, trimmed bushes 2 town had mowed; attached lien town had mowed; attached lien 7 no outcome yet  4 3950-1 Walters MHP Dr 10 no outcome yet  18 4016/17 Cloninger Way 10 demoed and removed  3    AGENDAITEM: 10B  MEMO DATE: SUBJECT:  May 16, 2017 Planning Matters: Board of Adjustment Reappointments  Discussion:  There are three (3) seats on the Board of Adjustment Committee that expire June of this year. Danny Hamby, a regular Board of Adjustment member, has agreed to serve another term and both alternates, Johnnie Greene (an in-town alternate) and Walter Moore (a ETJ alternate) have  both agreed serve another term as alternates.  Recommendation: Adjustment.  Staffrecommends Council reappoint all three (3) members to serve another term on the Board of    AGENDA ITEM11A  MEMO DATE: SUBJECT:  May 16,2017 Updates: Code Enforcement Monthly Report  Discussion:  The attached report shows the progress that Planner Leslie Meadows continues to make  throughout the town. Recommendation: No Council action required.