AGENDA Sawmills Town Hall Tuesday, April 18, 2017 6:00 pm  Regular Meeting of the Sawmills Town Council  . CallToOrder 2. Invocation 3. Pledge of Allegiance 4. Adopt Agenda 5. Approve Meeting Minutes 6. Public Comment 7. Recognitions: A. Recycle Rewards 8. Financial Matters: 9. Discussion:  Mayor. Joe Wesson Pastor Ashley Crouse Mayor. Joe Wesson Mayor Joe Wesson Mayor Joe Wesson Mayor Joe Wesson Mayor. Joe Wesson Mayor Joe Wesson Mayor Joe Wesson Mayor. Joe Wesson Mayor. Joe Wesson Mayor Joe Wesson Mayor. Joe Wesson Mayor. Joe Wesson Mayor Joe Wesson Mayor Joe Wesson Mayor Joe Wesson Mayor Joe Wesson  A. March21,2017 Regular Meeting Minutes B. March 21,2017 Closed Session Meeting Minutes  A. Sawmills Elementary Donation! Request A. Business Presentation: Market Basket B. Debt Set Off Rules of Procedure Development Programs E.A Asset Management Plan Resolution A. Codel Enforcement Report B. Council Comment 11. Closed Session: Personnel 12. Adjourn  C. Resolution Supporting Federal Community & Economic D. Horseshoe Bend! Rd Area Sewer Improvements Resolution  10.    Page lof6  TUESDAY, MARCH 21, 2017  TOWN OF SAWMILLS REGULAR COUNCIL MEETING  6:001 PM  COUNCIL PRESENT Joe Wesson Gerelene Blevins Keith Warren Jeff Wilson Joe Norman Reed Lingerfelt  STAFF PRESENT Christopher Todd Terry Taylor Julie A Good  CALLTOORDER: Mayor. Joe Wesson called the meeting to order. INVOCATION: Pastor Paul Puett gave the invocation.  PLEDGE OF ALLEGIANCE: Mayor Joe Wesson led the Pledge of Allegiance.  ADOPT AGENDA: Mayor Joe Wesson asked for a motion to adopt the March 21, 2017 Reed Lingerfelt made a motion, and Keith Warren seconded, to adopt the March 21, 2017  Agenda.  Agenda. All were in favor.  APPROVE FEBRUARY 21, 2017 REGULAR MEETING MINUTES: Mayor Joe Wesson asked for a motion to approve the February 21,2017 regular meeting minutes. Gerelene Blevins made a motion, and Joe Norman seconded, to approve the February 21,  2017 regular meeting minutes. All were: in favor.  APPROVE FEBRUARY 9, 2017 SPECIAL MEETING MINUTES: Mayor Joe Wesson asked for a motion to approve the February 9, 2017 special meeting minutes. Joe Norman made a motion, and Reed Lingerfelt seconded, to approve the February 9, 2017  special meeting minutes. All were in favor.    March 2017 Page 20 of5  PUBLIC COMMENT: Mayor. Joe Wesson asked if anyone had any questions or comments  at this time. No one wished to speak. RECOGNITIONS:  RECYCLE REWARDS WINNER: Mayor Joe Wesson announced Mr. Dale Andrews as the March Recycle Rewards winner. A credit of twenty-eight dollars ($28.00) will be added  to his sanitation bill. No Council action was required. FINANCIAL MATTERS:  AMERICAN LEGION POST 392 DONATION REQUEST: Mayor Joe Wesson stated that the American Legion Post 392 requested a donation in the amount of two hundred Gerelene Blevins made a motion, and Joe Norman seconded, to give a donation in the amount of two hundred dollars ($200.00) to the American Legion Post 392. All were in  dollars ($200.00).  favor.  SAWMILLS ELEMENTARY PTA DONATION REQUEST: Mayor Joe Wesson stated that the Sawmills Elementary PTA requested a donation in the amount of three thousand Gerelene Blevins made a motion, and Reed Lingerfelt seconded, to give a donation in the amount of two hundred dollars ($200.00) to the Sawmills Elementary PTA. All were in  dollars ($3,000.00).  favor.  DISCUSSION:  CALDWELL COUNCIL ON ADOLESCENT HEALTH PRESENTATION: Angie Ashley, Executive Director of Caldwell Council on Adolescent Health, gave a power point presentation to Council. The presentation contained information about the Caldwell Council  on Adolescent Health program and what donation dollars are used for.  No Council action was needed.    March 2017 Page 30 of5  UPDATES:  MARCH CODE ENFORCEMENT REPORT: Town Planner Leslie M. Meadows stated  that there are fifteen (15) code enforcement cases open:  Caldwell Ready Mix Concrete is the owner of an abandoned mobile home and abandoned concrete factory. Owner reported pit being filled in on 1/5/17, and provided pictures of the closed pit on 1/20/17. Removal of pvc pipe. Case closed; Teresa Annas Compton is the owner of a dilapidated house located at 4476 Sawmills School Road. Final citation notice was sent certified mail on January 3,2017. Town Administrator Christopher Todd met with owner Teresa Compton and gave her a final deadline of February 3, 2017, upon which $50.00 (fifty dollar) a day fine shall Charles Hagaman, owner of 1940 Leah Drive #4. Mobile home has been removed. Terry Rowe, owner of 4016 and 4017 Cloninger Way. Demolition is complete as of Randall Hamby at 3632 Coble Dairy Road. All trees have been replanted and WNC Properties, LLC owner of 4209 Creekview PI. Minimum housing complaint. Town Planner Leslie M. Meadows stated that the WPCOG Vacant and Substandard Housing Taskforce held their first meeting on January 31, 2017. Town Planner Leslie M. Meadows contacted Minimal Housing Inspector Robin Soots again on February 2, 2017, about arranging a site visit with the landowner. There has been no David Graham (Landlord) owner of 4176 US Highway 321A. Minimum housing complaint. Town Planner Leslie M. Meadows stated that the WPCOG Vacant and Substandard Housing Taskforce held their first meeting on January 31, 2017. Town Planner Leslie M. Meadows contacted Minimal Housing Inspector Robin Soots again on February 2, 2017, about arranging a site visit with the landowner. There has Casey Lynn Wallace, owner of 3950-1 Walters MHP Drive. Minimum housing complaint. Town Planner Leslie M. Meadows stated that the WPCOG Vacant and Substandard Housing Taskforce held their first meeting on. January 31, 2017. Town Planner Leslie M. Meadows contacted Minimal Housing Inspector Robin Soots again on February 2, 2017, about arranging a site visit with the landowner. There Tasco Properties owner of 2155 White Pine Dr #13. Minimum housing complaint. Town Planner Leslie M. Meadows stated that the WPCOG Vacant and Substandard Housing Taskforce held their first meeting on January 31, 2017. Town Planner Leslie M. Meadows contacted Minimal Housing Inspector Robin Soots again on February 2, 2017, about arranging a site visit with the landowner. There has been no  begin. There has been no reply or change in the status of the case;  Case closed; 2/22/17. Case closed;  mulched as of February 7,2017. Case is closed;  reply or change in the status of the case;  been no reply or change in the status of the case;  has been no reply or change in the status of the case;  change or reply in the status of the case;    March 2017 Page 4 of5  Carolyn Bray, owner of 2570 Baker Cir. Abandoned mobile home. There has been no reply and no change in the status of this case. Last person to live in the mobile Andrew Dehart, owner 4036 US Highway 321A. High grass and junked vehicles. High grass/weeds still need to be tended. Town Planner Leslie M. Meadows will Cheney Carter, owner 4361 Sawmills School Road. Abandoned/diapidated home. Town Planner Leslie M. Meadows stated that there was no change in the property as of January 5, 2017 and there has been no response from the November deadline and there might be squatters living in home. There has been no reply or change in the Mike Mask, owner 4351 Sawmills School Road. Trash/outdoor storage. Most outdoor storage has been moved to the back of the house. Case closed; Rebecca Michael, owner 4393 Chantilly Drive. Outdoor storage/welding. Town planner Leslie M. Meadows visited site and spoke with tenant on 2/28/17. Town Planner Leslie M. Meadows is working with Town Attorney Terry Taylor and Fire Marshal on plan to either remove or permit home welding occupation with Edith Shatley, owner 2512 Crest Lane. Dwelling in outbuilding. Town Planner Leslie M. Meadows did a spot check on February 7, 2017, and sent notice of violation letter on February 9,2017. Deadline is February 28, 2017. There has been no response to the letter. Town Planner Leslie M. Meadows stated that it is difficult  home was Carolyn' s sister Betty's daughter Robyn Brittian;  follow up with local contact;  status of the case;  Conditional Use Permit;  tov verify this offense. No Council action was required.  COUNCIL COMMENT: Mayor Joe Wesson asked if anyone on the Council had any Reed Lingerfelt wanted to thank everyone for coming out and wished more citizens came to the Council meetings. Reed Lingerfelt stated hel hoped everyone had a safe trip home.  questions or comments at this time.  Jeff Wilson stated hel hoped everyone had a good evening.  Gerelene Blevins stated that she was glad to see everyone out tonight and for everyone to Keith Warren wanted to thank everyone for coming out and he hoped everyone had a safe  have a safe trip home. trip home.  Joe Norman wanted to thank everyone for coming out.  Mayor Joe Wesson wanted to thank everyone for coming out. Mayor Joe Wesson wanted to thank Town Planner Leslie M. Meadows for doing such a good job. Mayor. Joe Wesson also stated that Town citizen Jo Ann Miller is a great asset to the County. Mayor Joe Wesson thanked Kelly Price for coming out. Joe Wesson also wanted to thank Council and staff for    March 2017 Page 5of5  all that they do. with the DAV.  Joe Wesson wanted to acknowledge Joe Norman for all the hard work he has been doing Mayor Joe Wesson wanted to inform the public that Town Administrator Christopher Todd, himself, Mayor Pro-Tem Keith Warren and Councilman Reed Lingerfelt will be traveling to Mayor Joe Wesson wanted to inform everyone that there are two (2) budget meetings and a Mayor Joe Wesson also wanted to remind everyone of the Town of Sawmills Annual Easter Egg Hunt on April 8, 2017 beginning at 10:30 am at Veterans Park for children from  Town Hall Day in Raleigh on Wednesday March 29, 2017.  Council meeting in April.  walking to nine (9) years of age.  CLOSED SESSION: ATTORNEY/CLIENT PRIVILEGE: Mayor Joe Wesson asked  fora motion to go: into closed session.  Reed Lingerfelt made a motion, and Keith Warren seconded, to go into Closed Session at  6:40 pm. All were in favor.  Joe Norman made a motion, and Gerelene Blevins seconded, to come out of Closed Session  at 6:55 pm. All were: ini favor.  OPEN MEETING ACTION ITEMS: After returning to open session, Mayor Joe Wesson stated that Council had discussed a Water Agreement with the City ofLenoir. Joe Norman made a motion, and Reed Lingerfelt seconded, to approve the red line items in  the contract with the City of Lenoir. All were in favor.  COUNCIL ADJOURN: Mayor Joe Wesson asked for a motion to adjourn.  Reed Lingerfelt made a motion, and Joe Norman seconded, to adjourn the meeting. All  were: in favor.  Joe Wesson, Mayor  Julie A. Good, Town Clerk    AGENDA ITEM7A  MEMO DATE: SUBJECT:  April 18, 2017 Recognition: Recycle Rewards Program  Discussion:  The Town of Sawmills would like to congratulate Norlene Wilson on winning the Recycle Rewards Program for the month of April. Mayor. Joe Wesson will present her with a Certificate of Appreciation. A twenty-eight dollar ($28.00) credit will be added to the current sanitation  bill.  Recommendation: No Council action is required.    AGENDA ITEM: 8A  MEMO DATE: SUBJECT:  April 18, 2017 Financial Matters: Request for Donation  Discussion:  The Town has received a request from the Sawmills Elementary School for a donation in the  amount of five hundred dollars ($500.00) for the "Arts Extravaganza". There are not sufficient funds in the budget for this request.  Recommendation:  Staff recommends Council discuss this matter and decide how they wish to proceed.    TOWN OF. SAWMILLS M. RI :  iug Christopher Joe Todd, Wesson, Town Mayor Administrator  i 55 13443 141 sispasgt Funding Request  Name of Organization: Sawmills Ekmetlary Schoat" "Arts Extravagcnza  Permanent Address: 4436 Sawmills SchoRd  City/State/Zip:. Contact(s):  Granike Falls, No a8630  Bcack loright  Phone #:; 838)346-2610 P3 Email: huatamhalli-liom  .931 4  ,  4)  i :.. 3   Amount Requested: $500  Date Funds Needed: April 2oth:   -. . :  Describe the purpose oft the project and howthe funds will be used:s: :..  :   OnFriday May a6th Sawmills flementay wiH behashngour 4th annual Arts ExNoatiza aischal.Thenig.at: heevent, ealviamalahtpecamay Arhistcame.oof Campus ando dmaostice praesses relctts-their. awrk, Weark Saking musicalinstumts and arwrkreldkd- tathe artscurriculum. These handsan.peyctpaik  Rimingtshdppirche suppliesr Stotion prejecis give studegts  opporfunity ts Make.  Students-the onigye pPportunity toceoka project using skills kand during "eevent.  Howwill this project benefit the community?  :  Art Etrovagenza allow parenis Gnc family members in the Cemmunity theianacive parhcipant inthechildis learning oy providing exposwreto avariety ofgeneres rof botb. Visualcnd perfumming arts.  :: Date application recelved: A: Date approved/enled: Check #/date:  Official Town Use Only 3/3ilaoi  Date presented to Town Council: 18 hy  Amount approved: Amourit:  Avallable balance in Governing Body donations expense account:  300.00  0  Thisi instrument has been preaudited in the manner required byt thel Local Government Budget and Fiscal Control Act.    AGENDA ITEM9A  MEMO DATE: SUBJECT:  April 18, 2017 Discussion: Basket  Business Presentation: Market  Discussion:  The Market Basket store has asked to do a business presentation for the Sawmills Town Council. The presentation is being conducted by Steve Hunt, of HHA Development LLC, who operate  both Market Basket locations within the Town of Sawmills.  Recommendation: No action required.    AGENDA ITEM 9B  MEMO DATE: SUBJECT:  April 18, 2017 Discussion:  Debt Setoff Hearing Policy  Discussion:  The Town is currently enrolled in the Debt Setoff program to try to collect past due balances on closed accounts with al balance of fifty dollars ($50.00) or higher. A letter, from the Town, is sent to each past due debtor and the debtor has thirty (30) days with which to respond either by paying the debt, calling to make arrangements to pay the debt or dispute the debt. Ifthe debt is disputed, according to the rules of the program, al hearing will need to be set up with a Hearing Officer, which is the' Town Administrator Christopher Todd, the Debt Setoff Coordinator, which is Town Clerk Julie A Good, and the debtor. According to the debt set off rules there needs to be Ifal hearing is requested by the debtor, a Notice of Hearing after Request by Debtor needs to be  al hearing policy in effect if any debtor should ever ask for a hearing.  sent with the following information:  Inform the debtor of the time, date and place of the hearing; Provide the debtor with a pre-hearing contact person; and  Inform the debtor who will hear the challenge (the Hearing Officer, Town Administrator Inform the debtor that after the hearing, the Town of Sawmills will mail, to the debtor's last known address, a written decision as to whether the debt is owed and the amount.  Christopher Todd);  After the hearing, a Post Hearing Notification Letter needs to be sent containing the following  information:  Advise the debtor of the hearing decision;  Inform the debtor that if the debtor disagrees with the decision of the governing body or the person designated by the governing body to. hold the requested hearing, the debtor may file aj petition for a contested case under Article 3 of Chapter 150B of the General Inform the debtor that the petition for a contested case must be filed within thirty (30)  Statutes; and  days after the debtor receives a copy of the local decision.    Examples of the Town Debt Setoff letters sent to the debtor, Debtor Notice of Hearing and Post  Hearing Notification Letter are attached to this memo.  Recommendation:  Staff recommends Council adopt this policy as drafted.    MAYOR Joe Wesson TOWN ADMINISTRATOR Christopher Todd  TOWN COUNCIL Keith Warren, Mayor Pro-Tem Gerelene Blevins Reed Lingerfelt Joe Norman Jeff Wilson  OFSAHIN  OAPORATED  Date: Name Address  Re: Notice ofI Debt to: Town of Sawmills  Intent to setoff debt against N.C. STATE TAX: REFUND for Our records indicate that you owe the following past due amount ofs_ UTL-Delinquent Utilities UT Water/Sewer 20_  To1 the Town of Sawmills for:  for$  As authorized by North Carolina General Statutes, Chapter 105A, the SetoffDebt Collection Act, Town of Sawmills intends to submit the above debt(s) to the North Carolina Department ofRevenue for collection by applying the debt(s) against any income tax refund in excess of $50.00 that you may be entitled to receive. Additionally, as authorized by North Carolina General Statute 18C-134, ifapplicable, the local agency intends to submit the above debt(s) against certain lottery prizes to which you may become entitled. Additionally, you are further advised that in accordance with this Act, a local collection assistance fee of $15.00 per debt will be added to the obligation or account(s) described above if submitted for setoff. You have the right to contest this action by filing a written request for a hearing with the Town of Sawmills. Your request must be filed at the following address no later than 30 days from the postmarked date ofthis letter. Your request for a hearing may be filed within the specified time by delivering it to the Town of Sawmills or by delivering it for filing with postage prepaid and properly addressed to the following address;  Town of Sawmills ATTN: Debt Setoff Coordinator 40761 US Highway 321A Granite Falls, NC28630  Failure to request al hearing within the 30 day time limit will result in the setoff ofthe above debt(s), and the addition oft the applicable local collection assistance fee. This is a very serious matter, should you have any  questions please contact Debt Setoff Coordinator at (828)396-7903.  Sincerely,  Julie A Good Debt Setoff Coordinator  4076 US) Highway 321-A * Sawmills NC * (828)396-7903 *( (828)396-8955 fax  Atp/www.townolsawmills.com,  The Town of Sawmills does not discriminate ont thei basis ofa age, sex, race, religion, national origin, disability, political affiliation, or marital status.    Rev. 9/09/05  SAMPLE DEBTOR NOTICE OF HEARING  Mr./Ms. 2001 Smithway Avenue Anywhere, NC 29999 RE: Notice of hearing  Debt owed to the local agency of Intention to setoff debt Mr./Ms. Social Security Number: Dear Mr./Ms.  Pursuant to your request, dated will be heard before  and as provided by North Carolina General Statutes, Chapter  105A-2(6), The Setoff Debt Collection Act, a hearing will be held  (time and date) at  (location of hearing) to give you the opportunity to be heard on the above matter. The matter  (name and position of hearing official of the local agency governing  body). If you have any questions please contact  (local debt setoff contact person) at  (phone number).  After the hearing, the local agency will mail to your last known address, a written decision as to whether the  debt is owed and the amount. Yours truly,  (Name and position)  6    Rev. 9/09/05  SAMPLE POST HEARING NOTIFICATIONI LETTER  Mr./Ms. 2001 Smithway Avenue Anywhere, NC 29999 RE: Notice of hearing decision Debt owed to the local agency of Intention to setoff debt Mr./Ms. Social Security Number: Dear Mr./Ms.  Pursuant to your request, dated your challenge to the local agency of  and as provided by North Carolina General Statutes, Chapter intention to submit the above debt to the North  105A-2( (6), The Setoff] Debt Collection Act, al hearing was held  (Date ofl hearing) to consider  Carolina Department of Revenue for collection by applying the debt against any income tax refund you: may be  entitled to: receive.  (Choose the appropriate paragraph)  [This is to inform you that the decision of the (hearing officer)(Board) is that the debt is owed in the amount of$ Body), you may file a petition for a contested case under Article 3 of Chapter 150B of the North Carolina General Statutes, The Administrative Procedures Act. This petition must be filed with the Office of  Ifyou disagree with this decision oft the  (Hearing Officer) (Governing  Administrative Hearings within 30 days after you receive this letter.]  (Or)  [This is toi inform you that the decision of the collection through the SetoffDebt Collection Act.]  (Hearing officer) (Governing Body) is that the  debt is not owed. The county will not submit the debt to the North Carolina Department of Revenue for  Yours truly,  (Name and position)  Note: While the statute does not require it, you should send this notification letter by certified mail return receipt requested since the appeal time runs from the date the debtor receives notification of the  decision. Common sense dictates that you need a record ofthis.  7    Rev. 9/09/05  SAMPLE DEBTOR INFORMATION TRACKING SHEET  1. Debtor Information: Name: Address: City/Zip SSN: 2. Debt Information:  Explanation of Debt  Bill Date  Amount  3. Appeal Hearing Information: a. Notification Notification Procedure Date Letter Mailed to Debtor  Date  Deadline Date for Debtor Appeal Notice (30 days. from above Postmark Date of Debtor Appeal Letter Date of Actual Receipt of Debtor Appeal Letter b. Administrative Review Review Procedure Date/Time of] Hearing  date)  Complete - Owed Not Owed  Date Notice of Hearing Mailed to Debtor Decision ofl Hearing (circle debt confirmation decision) Date Decision Mailed to Debtor Final Date for Petition to Contest Decision (30 days from date debtor receives above notice of decision)  4. Clearinghouse Information Submittal Information Comments Below  Date  Date debt information sent to Clearinghouse  8    AGENDA ITEM 9C  MEMO DATE: SUBJECT:  April 18, 2017 Discussion:  Resolution.Supporting Federal Community &  Economic Development Programs  Discussion:  President Trump released his FY: 20181 budget. The federal FY18 budget begins October 1, 2017 and the proposed budget includes various changes to federal spending. The proposed budget significantly reduces or eliminates critical programs that support economic and community development for our region. If these programs are eliminated, it would dramatically impact the Town of Sawmills economic/community development efforts. However, Congress actually develops and adopts the federal budget and determines the funding levels subject to veto by the The National Association of Development Organizations provided a summary of the proposed  President.  cuts (see attached).  Here are a few of the key highlights:  CDBG Program in HUD is eliminated HOME Program in HUD is eliminated  Economic Development Administration (EDA)in Commerce Department is eliminated  Appalachian Regional Commission (ARC) is eliminated  Historically, all of these programs have received strong bi-partisan support in Congress. Staff will provide an overview of the potential impacts to our region and the Town of Sawmills.  Recommendation:  Staff recommends council adopt the resolution as drafted.    TOWN OF SAWMILLSI RESOLUTION SUPPORTING FEDERALCOMMINITY & ECONOMIC DEVELOPMENT PROGRAMS  WHEREAS, the' Town of Sawmills (Town)i is consistently workingt toi improve its municipality: and region through .NaNy & economic development efforts eFelsea-gevemeN éPas-whawtergea-thnough project development, grant writing and administration, and  administration of various important federal & state programs; and make local community & economic development efforts possible; and  WHEREAS, thel President's] proposed budget eliminates andi reduces important federal programs that WHEREAS, the proposed budget eliminates the Appalachian Regional Commission (ARC), Economic. Development. Administration (EDA), HOME. Investments Partnerships Program, Community Development Block Grant (CDBG) Program, andi reduces other federal programs that provide grants tol local communities for housing, community development, infrastructure and job creation; and WHEREAS. the' Town] has obtained 3CDBG grants which allowed for over 4501 homes tol be WHEREAS. the' Town of Sawmills works with the Western Piedmont Council of Governments (WPCOG) toprovide services toi its citizens by assisting the' Town through project development. grant writing and administration. and administration of various important federal & state programs: and WHEREAS, the WPCOG obtained 128 grants fori its local communities from 2012 to 2016t totaling $52,693,750 that leveraged an: additional $137,957,792 in] local and private investment; (see WHEREAS, examples of those projects includei infrastructure such as water, wastewater, broadband and roads, projects critical tol business andi industrial development: and job creation, and housing projects to WHEREAS, communities in our region obtained 13. ARC, grants, from 2012 to 2016, totaling $1,801,517 that funded water and sewer: mprovements for business expansion, and downtown Wi-Fij projects tos support business development: in small towns and thosei investments leveraged an: additional $2,747,698 inl local andj private investment and also assisted int the creation of 2961 newj jobs; and WHEREAS, communities in our region obtained 3E EDA grants, from 2012t to 2016, totaling $1,764,000 that funded the creation of a manutacturing training facility for a community college and the creation of the Carolina Textile District that supports textilei industry. job growth and thosei investments leveraged an additional $13,140,000 in local andj private investment and also assisted int the creation of WHEREAS, those grants directly improved the lives of thousands of] local residents and workers including the HOMEI Program that provided assistance, from 2012t to 2016, to 483 first-time homebuyers totaling $2.7 million and leveraging an additional $43 million inj private investment inl housing, $2.2 millioni in financing to create: 507 affordable: multi- family housing units through private development that created $57.5 million investment, and $633,2001 to support the work of local Habitat for Humanity chapters; and WHEREAS, communities in our region obtained 27 CDBG grants, from 2012t to 2016, totaling $16,627,376: fori infrastructure: improvements and business assistance that assisted in the creation of 47 new  Formatted: Indent: First line: 0.5"  connected to public sewer: and  ataehment-and  provide affordable housing andi increase. homeownership; and  327 new jobs; and  jobs and improved or served 5871 homes; and    TOWN OF SAWMILLSI RESOLUTION SUPPORTING FEDERALCOMMINITY & ECONOMIC DEVELOPMENT PROGRAMS  WHEREAS, thel EDA and ARC programs fund local efforts to develop projects and provide grant writing and administration that enabled communities tos seek various state grants including Building Re- Use and] Industrial Development Fund grants, from 2012t to 2016, that totaled $6,717,634 andl leveraged an additional $76,895,421 inl local andj private investment and assisted int the creation of 808 new. jobs. 1.That the' Town of Sawmills Town Council strongly supports the. ARC,  NOW, THEREFORE BEITE RESOLVED:  EDA, HOME, CDBG: and other federal programs that enables local community & economic 2. Town of Sawmills Town Council encourages the President and members of Congress to continue  development.  the current funding levels of these programs tol local communities.  ADOPTED this 12th day of April, 2017.  ATTEST:  Joe Wesson, Mayor  Julie Good, Town Clerk    Agenda  Attachment 1  NADO  ATIONALA ASQOATOHOFDPBOANENTO ORGANIZATIONS  NADO Alert: President's FY2018 Budget Blueprint Includes Elimination of The Trump Administration has released its (FY) 2018 budget blueprint, America First: Al Budget Blueprint to Make America Great Again. The blueprint recommends $1.1 trillion in federal investment, with a $54 billion increase in military spending offset by cuts to domestic programs.  Community and Economic Development Programs  Key Budget Provisions Impacting NADO Members  Elimination of the U.S. Economic Development Administration Elimination of all federal-state regional commissions: Appalachian Regional Commission, Delta Regional Authority, Denali Commission, and Northern Border Elimination of the U.S. Department of Housing and Urban Development's Community Development Block Grant (CDBG) Program and HOME Investment Partnerships Elimination of the U.S. Department of Agriculture's Water and Wastewater loan and grant program and discretionary activities of the Rural Business and Cooperative Elimination of the Federal Emergency Management Agency's state and local grant funding unauthorized by Congress including the Pre-Disaster Mitigation Grant Program Decrease in federal support for the Department of Labor's job training and employment Elimination of the U.S. Department of Transportation's Essential Air Service Program Elimination of the U.S. Department of Treasury's Community Development Financial A31% cut in the budget of the U.S. Environmental Protection Agency, with over 50  Regional Commission Program Service  service formula grants  and TIGER discretionary grant program Institutions (CDFI) Fund  programs cut (full list not made available)  The budget blueprint is not a full budget request, nor is it a mandate. Congress is charged with crafting the annual appropriations bills that fund federal agencies and will be holding hearings on oversight and spending ini the coming weeks as they begin to craft their FY2018  appropriations bills.  At NADO, we are committed to advancing legislation and spending packages which continue investment in regional economies. We believe the cuts included in President Trump's budget blueprint would negatively impact communities throughout the country. We will be working with other stakeholder groups to communicate the importance of these programs in supporting    Agenda  locally driven community and economic development and will continue our outreach to House and Senate Appropriations Committee staff and members of Congress to advocate for these Looking forward at the next steps in the budget and appropriations process, here is a timeline of  programs. expected action:  Beginning now: House and Senate Appropriations Subcommittees hold oversight April 28: Current continuing resolution (CR) for FY2017 expires. Congress must by this date pass another CR or an omnibus spending package for the remainder of the fiscal May: Congress begins consideration of FY2018 spending bill in the House and Senate  hearings. year.  May: Administration's full FY2018 budget proposal is expected.  Appropriations Committees. October 1: FY2018 begins.  Here is how you can help: Call your congressional office to voice your concerns regarding the budget request and how local communities would be affected by the proposed cuts. Be prepared to offer specific examples of EDA, CDBG, regional commission, and other federal NADO will continue to work with partners and stakeholders to influence policy making and spending decisions on behalf of NADO members. If you have any questions, please feel free to  investment successes in supporting your region's economic development.  contact us. Susan Howard  Director of Government Relations and Legislative Affairs National Association of Development Organizations (NADO)  showard@nado.org    AGENDA ITEM 9D  MEMO DATE: SUBJECT:  April 18, 2017 Discussion: Resolution  Horseshoe Bend Rd Area Sewer Improvements  Discussion:  During the regularly scheduled February 2017 Town Council Meeting the Town Council approved for the staff to move forward on apply for funds to finance a sewer project for the Virginia Acres area. Staff has worked with West Consultants to put together the application package. At this point in time the Town Council must vote to pass the resolution allowing for the application to be submitted. The resolution would allow for Christopher Todd, as the Town Administrator, to apply on the town'sl behalf and work with the state to provide all necessary  documentation.  Attached is a copy of the resolution. Recommendation:  Staff recommends council adopt the resolution as drafted.    RESOLUTION BY TOWN OF SAWMILLS TOWN COUNCIL  WHEREAS, The Federal Clean Water Act Amendments of 1987 and the North Carolina Water Infrastructure WHEREAS, The Town of Sawmills has need for and intends to construct a wastewater collection system WHEREAS, The Town of Sawmills intends to request state grant or loan assistance for the project, NOWTHEREFORE BEI IT RESOLVED, BY THE TOWN COUNCIL OF THE TOWN OF SAWMILLS:  Act of 2005 (NCGS 159G) have authorized the making of loans and grants to aid eligible units of government in financing the cost of construction of wastewater collection system projects, and project, project described as the Horseshoe Bend Road Area Sanitary Sewer Project, including  the Freemason Creek Pump Station and Force Main, and  That the Town of Sawmills, the Applicant, will arrange financing for all remaining costs of the That the Applicant will adopt and place into effect on or before completion of the project a schedule of fees and charges and other available funds which will provide adequate funds for proper operation, maintenance, and administration of the system and the repayment of all That the governing body of the Applicant agrees to include in the loan agreement, if any, a provision authorizing the State Treasurer, upon failure of the Town of Sawmills to make scheduled repayment of the loan, to withhold from the Town of Sawmills any State funds that would otherwise be distributed to the local government unit in an amount sufficient to pay all That the Applicant will provide for efficient operation and maintenance of the project on That Christopher Todd, Town Administrator, the Authorized Official, and successors sO titled, is hereby authorized to execute and file an application on behalf oft the Applicant with the State of North Carolina for as grant or loan to aid in the construction of the project described above. That the Authorized Official, and successors SO titled, is hereby authorized and directed to furnish such information as the appropriate State agency may request in connection with such application or the project; to make the assurances as contained above; and to execute such That the Applicant has substantially complied or will substantially comply with all Federal, State, and local laws, rules, regulations, and ordinances applicable to the project and to Federal and  project, if approved for a State grant or loan award.  principal andi interest oni the debt.  sums then due and payable to the State as a repayment oft thel loan.  completion of construction thereof.  other documents as may be required in connection with the application.  State grants and loans pertaining thereto. Adopted this April 18, 2017 at Sawmills, North Carolina.  (Signature of Chief Executive Officer)  (Title)    CERTIFICATION BY RECORDING OFFICER  The undersigned duly qualified and acting Town Clerk oft the Sawmills Town Council does hereby certify: That the above/attached resolution is a true and correct copy of the resolution authorizing the filing of an application with the State of North Carolina, as regularly adopted at al legally convened meeting oft the SawmillsTown Council held on the 18th day of April, 2017; and, further, that such resolution has been fully recorded in the journal of proceedings and records in my office. IN WITNESS WHEREOF, Ihave hereunto set my hand this_  day of April, 2017.  (Signature of Recording Officer)  (Title of Recording Officer)    AGENDA ITEM: 9E  MEMO DATE: SUBJECT:  April 18, 2017 Discussion:  Asset Management Plan Resolution  Discussion:  In order to qualify for different forms of state infrastructure funding the Town must have an updated Asset Management Plan. The previous plan was adopted in 2014 and must be updated Attached is a copy of the resolution to adopt the updated Asset Management Plan.  as projects have been completed since that time.  Staff will provide a council with a draft copy of the Asset Management Plan at the April Council  Meeting. Recommendation:  Staff recommends council adopt the resolution as drafted.    TOWN OF SAWMILLS  WATER AND SEWER SYSTEM ASSET  MANAGEMENT PLAN  (UPDATED APRIL 18, 2017)  OF a SAWINT  EDAPORAED 1988  ADOPTED MARCH 25, 2014    TOWN OF SAWMILLS ASSET MANAGEMENT PLAN TABLE OF CONTENTS  1.0 Adoption of Plan 2.0 Introduction  3.0 Water System Present Conditions 4.0 Wastewater Collection Present Conditions 5.0 Water System Inventory and Assessment 6.0 Wastewater Collection Inventory and Assessment 7.0 Operation & Maintenance (O&M) Plans 8.0 Capital Improvement Plan (CIP) 9.0 User Rate Evaluation Appendices:  1 Town of Sawmills Vicinity Map and CD of all Asset Management Plan Maps 2 2015-2016 Water System Failures; Water Loss Table; Water System Inventory and 3 Soil Report; Collection System Flow Chart; Pump Station & Force Main Inventory 4 Water & Collection System and Operation & Maintenance (0&M) Plans; Spill 5 Capital Improvements Plan (CIP); FY 2016-2017 Water/Sewer Rates; Water and  Assessment Table; Water System Map  and Assessment Table; Sewer Collection System Map  Response Plan Sewer Rate Study  Sawmills Asset Management Plan  Page 1    1.0 Adoption of Plan  WHEREAS, a water and sewer systems Asset Management Plan (AMP) was adopted by the Sawmills Town Council on March 25,2014, but asset conditions have changed and WHEREAS, per the NCDEQ Asset Management Guidance, the plan must contain the following (1) an inventory of assets including maps, (2) an assessment condition of that inventory, (3) a capital improvements plan (CIP) with projected costs, and (4) an operation NOW, THEREFORE the Sawmills Town Council adopts this Asset Management Plan,  new information has been acquired since that time; and,  and maintenance plan to ensure proper management of the assets.  effective beginning on April 18, 2017.  PASSED this 18th day of April, 2017.  AYES: NAYS: ABSENT: APPROVED this  day of  2017.  Joe Wesson, MAYOR ATTEST:  Julie Good, Town Clerk  Sawmills Asset Management Plan  Page 2    AGENDA ITEM 10A  MEMO DATE: SUBJECT:  April 18, 2017 Updates: Code Enforcement Monthly Report  Discussion:  The attached report shows the progress that Planner Leslie Meadows continues to: make  throughout the town. Recommendation: No Council action required.    CodeE Enforcement Report April 2017  Property Owner  Property Address  Issue  Status  Teresa Annas Compton 4476 Sawmills SchF Rd dilapidated house Wasi informed sheis isinp process of hiringa contractort to make repairs. Checked with Caldwell Countyo on 4/11/17 whoy verifieds sher recently hada az 2011 building permit WNC PropertiesA ALLC 4209 Creek View PI minimum housing Learned that Minimal Housingl Inspector Robin Soots! hasr retired. Working with new/other Caldwell County Buildingi Inspectorst to investigate andf follow-up ont this David Graham (Landlord) 4176 USH Hwy3 321A minimum! housing Learned that Minimal Housing Inspector Robin Soots! hasr retired. Working with new/other Caldwell County Buildingl Inspectorst to investigate and follow-up on this Caseyl Lynn Wallace 3950-1 Walters MHP Dr minimum housing Learned that Minimal Housing Inspector Robin Soots! hasr retired. Working with new/other Caldwell County Buildingi Inspectorst to investigate andf follow-up ont this  forr remodel changed overi intol her name. They would honor this permit, ifa new  takes over.  complaint complaint complaint complaint  complaint. complaint. complaint.  Tasco Properties Carolyn Bray Andrew Dehart Chenay Carter Rebeccal Michael Edith Shatley  2155 White Pine Dr#13 minimum! housing Spoke with park manager Terry Foxo on 4/11/17. Said he had toe evict disruptive family from Trailer #13. Repairsr made andr now hasr newt tenants. CASECLOSED.  2570Bakers Gir 4036US321A  abandoned mobile home Continue to make attempts via phone ande emailt tor reacho onlyk knownf family contact, Amber Shumate. Nor reply, no change.  high grass, junked Left phone message withl localcontact, Leslie Kenworthyo on 3/23/17, concerning highg grass/weeds andr remaining tractort tralier bed. Nor response.  vehicles home  4361 Sawmills School Road abandoned/ delapidated Noreply, noc change.  4393 Chantilly Drive Outdoor 2512Crestlane  Spoke with Mr. Setzer on 4/11/17. Heisr moving outa and weldingo operation/outdoor storages should ber removedy within nextf fewv weeks. Willf follow-up with Ms.  Storage/Welding Michael onj junkedo car.  dwellingi in outbuilding Difficult to verify this offense. Will continue tos spot check, butH have not caughts sight of anyone on premises, ora any other evidencet thats someonei isl livingin  outbuilding.  Last updatedA Apr. 11, 2017byl Leslie