AGENDA Sawmills Town Hall Tuesday, March 21, 2017 6:00 pm  Regular Meeting of the Sawmills Town Council  . CallToOrder 2. Invocation 3. Pledge of Allegiance 4. Adopt Agenda 5. Approve Meeting Minutes 6. Public Comment 7. Recognitions: A. Recycle Rewards 8. Financial Matters: 9. Updates:  Mayor. Joe Wesson Mayor. Joe Wesson Mayor Joe Wesson Mayor Joe Wesson Mayor Joe Wesson Mayor. Joe Wesson Mayor Joe Wesson Mayor Joe Wesson Mayor Joe Wesson Mayor. Joe Wesson Mayor. Joe Wesson Mayor Joe Wesson Mayor Joe Wesson  A. February 21, 2017 Regular Meeting Minutes B. February 9, 2017: Budget Retreat Meeting Minutes  A. American) Legion Post 3921 Donation Request B. Sawmills Elementary PTAI Donation Request  A. Code Enforcement Report B.Council Comment 10. Closed Session: Attorney/Client Privilege  11. Adjourn    Page lof6  TUESDAY, FEBRUARY 21, 2017  TOWN OF SAWMILLS REGULAR COUNCIL MEETING  6:001 PM  COUNCIL PRESENT Joe Wesson Gerelene Blevins Keith Warren Jeff Wilson Joe Norman COUNCIL ABSENT: Reed Lingerfelt  STAFF PRESENT Christopher Todd Terry Taylor Julie A Good  CALLTOORDER: Mayor Joe Wesson called the meeting to order. INVOCATION: Mr. Bobby Mosteller gave the invocation.  PLEDGE OF ALLEGIANCE: Mayor. Joe Wesson led the Pledge of Allegiance.  ADOPT AGENDA: Mayor Joe Wesson asked for a motion to adopt the February 21, 2017 Keith Warren made a motion, and Gerelene Blevins seconded, to adopt the February 21,  Agenda.  2017 Agenda. All were in favor.  APPROVE JANUARY 17, 2017 REGULAR MEETING MINUTES: Mayor Joe Wesson asked for ai motion to approve the January 17,2017 regular meeting minutes. Joe Norman made a motion, and Keith Warren seconded, to approve the January 17, 2017  regular meeting minutes. All were in favor.  APPROVE JANUARY 19, 2017 SPECIAL MEETING MINUTES: Mayor Joe Wesson asked for a motion to approve the January 19, 2017 special meeting minutes. Joe Norman made a motion, and Keith Warren seconded, to approve the January 19, 2017  special meeting minutes. All were in favor.    February 2017 Page 20 of6  PUBLIC COMMENT: Mayor. Joe Wesson asked if anyone had any questions or comments  at this time. No one wished to speak. RECOGNITIONS:  RECYCLE REWARDS WINNER: Mayor Joe Wesson announced Mr. Floyd Pope as the February Recycle Rewards winner. A credit of twenty-eight dollars ($28.00) will be added  to his sanitation bill. No Council action was required.  PUBLIC HEARING: ANNEXATION AGREEMENT WITH THE TOWN OF  HUDSON:  OPEN PUBLIC HEARING: Mayor Joe Wesson asked for a motion to open the public Keith Warren made a motion, Gerelene Blevins seconded, to open the public hearing. All  hearing. were in favor.  STAFF COMMENTS/RECOMMENDATIONS: Town Administrator Christopher Todd stated that the property owner at 1240 Cajah's Mountain Road (Cajah's Mountain Quik Mart) has petitioned for a satellite annexation to be part of the Town of Hudson. The address of 1240 Cajah's Mountain Road does not fall within the statutoryjurisdiction of the Town of Hudson to allow for voluntary satellite annexation. The property is located with the statutory jurisdiction of the Town of Sawmills as part of the Extraterritorial Zoning  Jurisdiction.  PUBLIC COMMENT: Mayor Joe Wesson asked if anyone wished to speak on the text  amendment for minor subdivisions. No one wished to speak.  CLOSE PUBLIC HEARING: Mayor Joe Wesson asked for a motion to close the public Joe Norman made a motion, and Keith Warren seconded, to close the public hearing. All  hearing. were in favor.    February 2017 Page 30 of6  COUNCIL ACTION: Joe Norman made a motion, and Keith Warren seconded, to enter into an ordinance establishing an annexation agreement between the Town of Hudson and the Town of Sawmills for the property located at 1240 Cajah's s Mountain Road. All were in  favor.  FINANCIAL MATTERS:  MAYFIELD DRIVE SEWER PROJECT BID DISCUSSION: Town Administrator Christopher Todd stated that the bid opening for the Mayfield Drive water and sewer project  was held on February 14, 2017. Four (4) bids were: received: Clark Ledbetter Grading & Hauling, Inc. Shelby, NC  T&K Utilities, Inc. Piedmont Utility Group, LLC Wesson Septic Tank Service  Asheville, NC Shelby, NC Shelby, NC  $300,097.00 $364,311.50 $413,240.76 $471,260.00  The bid packages have been reviewed by West Consultants, LLC on behalf of the Town. T&K Utilities, Inc. has not performed work for the Town of Sawmills but has completed contracts through West Consultants. Based on their previous jobs completed with West Consultants, West Consultants does consider T&K Utilities, Inc., qualified to perform the Gerelene Blevins made a motion, and Joe Norman seconded, to award the Mayfield Drive water and sewer project to T&K Utilities, Inc., for a total amount of three hundred thousand  Mayfield Drive water and sewer project.  ninety-seven dollars $300,097.00). All were in favor.  DISCUSSION:  FUTURE SEWER INFRASTRUCTURE FUNDING: Town Administrator Christopher Todd stated that the Town of Sawmills Council met for their annual Budget Retreat on February 9, 2017. At that time, the Council was introduced to the possibility of funding a sewer infrastructure project with al loan/grant combination available through the Department of] Environmental Resources. The fund program, presented to the Council, is funded by the NC Connect Bond Referendum. This loan/grant program offers zero (0) percent interest loans over a twenty (20) year time period. The Town of Sawmills qualifies for a twenty- five (25) percent grant/principal forgiveness as part of the program. The administrators of the program therefore have the ability, but are not required, to offer a twenty-five (25) The project would allow service to be provided to part of Virginia Acres subdivision and surrounding area. The project cost would be approximately two point seven (2.7) million dollars. If Council applied for the NC Connect Bond funds to pay for this project, Council could request two point three (2.3) million dollars. Ifa awarded the twenty-five (25) percent principal forgiveness this would total one million seven hundred twenty-five dollars ($1,725,000.00) debt owed or eighty-six thousand two hundred fifty dollars ($86,250.00),  percent principal forgiveness to an application submitted by the town.  per year, for twenty (20) years.    February 2017 Page 4 of6  This project would be funded using general fund dollars, and specifically from the adjusted sales tax reinvestment total. Additional funds should be available beginning in FY 2017/2018 due to a planned reduction in the town's contribution to the sales tax reinvestment program. This reduction results in eighty-six thousand dollars ($86,000.00) the town will not be contributing annually to the aforementioned program. Along with these funds and an additional two hundred fifty dollars ($250.00) from the general fund budget the town would be able to pay the debt service with no impact to water or sewer rates, or Joe Norman made a motion, and Gerelene Blevins seconded, to start the application process  property tax, at this time.  for the NC Connect Bond Loan. All were in favor.  UPDATES:  FEBRUARY CODE ENFORCEMENT REPORT: Town Planner Leslie M. Meadows  stated that there are fifteen (15) code enforcement cases open:  Caldwell Ready Mix Concrete is the owner of an abandoned mobile home and abandoned concrete factory. Final citation notice was sent certified mail on January 3, 2017, with a final deadline date of January 19, 2017, upon which a $50.00 (fifty dollar) a day fine shall begin. Owner Wes Triplett called and stated that the pit had been filled on January 5, 2017 and provided pictures of the closed pit on January 20, 2017. Town Planner Leslie M. Meadows asked him to remove a pvc pipe directed to the pit. Owner agreed to send additional pictures once the pipe is removed; Teresa Annas Compton is the owner of a dilapidated house located at 4476 Sawmills School Road. Final citation notice was sent certified mail on January 3, 2017. Town Administrator Christopher Todd met with owner Teresa Compton and gave her a final deadline of February 3, 2017, upon which $50.00 (fifty dollar) a day fine shall Charles Hagaman, owner of 1940 Leah Drive #4. Final citation notice was sent certified mail on January 3, 2017, with a final deadline date of January 19, 2017, upon which a $50.00 (fifty dollar) a day fine shall begin. There has been no reply Terry Rowe, owner of 4016 and 4017 Cloninger Way. Town Planner Leslie M. Meadows spoke with owner on December 6, 2016. Final citation notice was sent certified mail on January 3, 2017, with a final deadline date of January 19, 2017, upon which a $50.00 (fifty dollar) a day fine shall begin. Owner decided on a contractor for demolition and Town Planner Leslie M. Meadows spoke with Harry Hatcher on January 19, 2017. Mr. Hatcher expects to begin demolition on February Randall Hamby at 3632 Coble Dairy Road. All trees have been replanted and  begin. There has been no change in the status of the case;  and no change in the status of the case;  8,2017;  mulched as of February 7,2017. Case is closed;    February 2017 Page 50 of6  WNC Properties, LLC owner of 4209 Creekview PI. Minimum housing complaint. Town Planner Leslie M. Meadows stated that the WPCOG Vacant and Substandard Housing Taskforce held their first meeting on January 31, 2017. Town Planner Leslie M. Meadows contacted Minimal Housing Inspector Robin Soots again on David Graham (Landlord) owner of 4176 US Highway 321A. Minimum housing complaint. Town Planner Leslie M. Meadows stated that the WPCOG Vacant and Substandard Housing Taskforce held their first meeting on January 31, 2017. Town Planner Leslie M. Meadows contacted Minimal Housing Inspector Robin Soots again on February 2, 2017, about arranging a site visit with the landowner; Casey Lynn Wallace, owner of 3950-1 Walters MHP Drive. Minimum housing complaint. Town Planner Leslie M. Meadows stated that the WPCOG Vacant and Substandard Housing Taskforce held their first meeting on January 31, 2017. Town Planner Leslie M. Meadows contacted Minimal Housing Inspector Robin Soots again on February 2, 2017, about arranging a site visit with the landowner; Tasco Properties owner of 2155 White Pine Dr#13. Minimum housing complaint. Town Planner Leslie M. Meadows stated that the WPCOG Vacant and Substandard Housing Taskforce held their first meeting on January 31, 2017. Town Planner Leslie M. Meadows contacted Minimal Housing Inspector Robin Soots again on Carolyn Bray, owner of 2570 Baker Cir. Abandoned mobile home. Town Planner Leslie M. Meadows spoke with contact on this case Amber Shumate (adopted son's daughter) on January 5, 2017. Town Planner Leslie M. Meadows was told that the family believes that the State may seize this property due to money being owed for Carolyn Bray's nursing home stay. Also Town Planner Leslie M. Meadows was also told that the mobile home in question belongs to owner's niece, Robin Brittan. Town Planner Leslie M. Meadows is trying to contact Mrs. Brittan. There has been Andrew Dehart, owner 4036 US Highway 321A. High grass and junked vehicles. Town Planner Leslie M. Meadows stated that one (1) of the two (2) trailer beds had been removed as of February 7, 2017. The high grass/weeds will be tensed to soon Cheney Carter, owner 4361 Sawmills School Road. Abandoned/dilapidated home. Town Planner Leslie M. Meadows stated that there was no change in the property as of January 5, 2017 and there has been no response from the November deadline and Mike Mask, owner 4351 Sawmills School Road. Trash/outdoor storage. Mike Mask stopped by on February 2, 2017, to report most outdoor storage was moved to the back of the house and owner is working with tenants to dispose of the trash. Rebecca Michael, owner 4393 Chantilly Drive. Outdoor storage/junk car. Town planner Leslie M. Meadows did a spot check on February 7,2017 and sent notice of violation letter on February 9, 2017. Deadline is February 28, 2017;  February 2, 2017, about arranging a site visit with the landowner;  February 2, 2017, about arranging a site visit with the landowner;  no reply and no change in the status of this case;  as the property is going back on the market to sale;  there might be squatters living in home;  Deadline is February 14, 2017;    February 2017 Page 6of6  Edith Shatley, owner 2512 Crest Lane. Dwelling in outbuilding. Town Planner Leslie M. Meadows did a spot check on February 7, 2017, and sent notice of violation letter on February 9, 2017. Deadline is February 28, 2017.  No Council action was required.  COUNCIL COMMENT: Mayor Joe Wesson asked if anyone on the Council had any  questions or comments at this time.  Jeff Wilson wanted to thank everyone for coming out.  Gerelene Blevins stated that she was glad to see everyone out tonight and for everyone to Keith Warren wanted to thank everyone for coming out. Keith Warren also stated that he was excited about the sewer project and that everyone needed to pray about it. Keith Warren also asked that everyone pray for the children in local schools with all the sickness, Joe Norman wanted to thank everyone for coming out. Joe Norman also stated that he was glad everyone was in attendance for the next big steps the Town is taking. Joe Norman also Mayor Joe Wesson wanted to thank everyone for coming out. Mayor Joe Wesson wanted to commend Council for working together to get things done with the sewer project and there  have a safe trip home.  flu and stomach virus going around.  stated hel hoped everyone had a safe trip home.  are great things happening for the' Town.  COUNCIL ADJOURN: Mayor Joe Wesson asked for a motion to adjourn.  Joe Norman made a motion, and Keith Warren seconded, to adjourn the meeting. All were  ini favor.  Joe Wesson, Mayor  Julie A. Good, Town Clerk    THURSDAY, FEBRUARY 9, 2017  TOWN OF SAWMILLS ANNUAL BUDGET RETREAT  9:00 AM  COUNCIL PRESENT Joe Wesson Gerelene Blevins Jeff Wilson Joe Norman Reed Lingerfelt  STAFF PRESENT Christopher Todd Karen Clontz Ronnie Coffey Steve Coonse  CALL TO ORDER: Mayor. Joe Wesson called the meeting to order. INVOCATION: Councilman Reed Lingerfelt gave the invocation.  PLEDGE OF ALLEGIANCE: Mayor Joe Wesson led the Pledge of Allegiance.  ADOPT AGENDA: Mayor Joe Wesson asked for a motion to adopt the February 9, 2017 Joe Norman made a motion, and Gerelene Blevins seconded, to adopt the February 9, 2017  Agenda.  agenda. All were in favor.  GROUP BUILDING ACTIVITY: Town Administrator Christopher Todd presented the Town Council with a discussion and group building activity to help begin the retreat process. The "Six Thinking Hats" explained how you should look at every problem through adiversity of perspectives and viewpoints with the goal of best addressing the problem. DEMOGRAPHICS ECONOMIC DATA PRESENTATION: Town Administrator Christopher Todd presented a presentation showing the economic and demographic trends of Sawmills. The presentation was created for the town by the Western Piedmont Council of Governments (WPCOG). The presentation highlighted population trends and economic growth and decline occurring in Sawmills, Caldwell County, and the Hickory Metropolitan  Statistical Area (HMSA). FINANCIAL: MATTERS-  FINANCIAL UPDATE: Finance Officer Karen Clontz presented to the council the  following financial information for the Town Council.  1-Attached is the summary sheet for revenues and expenditures year to date - 12/31/2016- - for all funds. The budget total is $2,992,006 with $1,877,575    March 21,2017  budgeted for the General Fund and $1,114,431 for the Utility Fund. (See  Statement of Revenues and Expenditures-page4)  Annual Budget YTD Actual Remaining Budget %  Revenue Expenditures Over/Under  $2,992,006 $2,992,006  $1,405,300 $1,073,722 $331,577  53% 64%  2-Cash Balance and Budget by Fund as of 12/31/2016:  A. Cash Balance by) Fund Summary (See General Fund/Powell Bill- page 5: Utility Fund-  page6)  General Fund Balance - Unassigned Powell Bill Fund Balance-RewtnctaSirets Utility Fund Balance Capital Reserve Fund Committed  $4,548,167 $ 419,511 $3,978,017 $335,000 $9,280,695  Total:  Attached is a breakdown of the cash on hand and investments for each fund. The outline also compares the current fiscal year to the same time last year. Interest  rates remain low. (pages 5-6)  B. Budget by Fund Summary:  GeneralFund Revenue Expenditure Over/Under Powell Bill Fund Revenue-State Revenue-Reserve Expenditure  Budget16/17 $1,877,575 $1,877,575  Dec 2016YTD Remaining Budget%  $ 988,094 $ 811,140 $ 176,953  46% 57%  Budget16/17 $149,980 $0 $171,000  Dec 2016YTD Remaining Budget %  $147,621 $0 $88,082  .9% 49%  Regarding the Powell Bill cash balance the' Town's cash reserve must stay below the total sum of the past 5 years in revenue received from the State of North Carolina Department ofTransportation. This is a result of HB 200 changes to GS 136-41.1 through 136-41.3. In summary, towns with aj population over5 5,000 cannot have a total reserve in excess of the 5 year total revenue received. The Town's current five year total is $750,807. Our cash balance is $419,511, which is  $331,296 less than the total received (see page 5).  Utility Fund Revenue  Budget16/17 $1,114,431  Dec 2016YTD Remaining Budget %  $417,205  63%    March 21,2017 76%  Expenditure Over/Under  $1,114,431  $ 262,582 $ 154,623  Utility Fund revenues continue to remain steady. 3-Fund Balance. Appropriation - (page7) from fiscal year ending 2004 to 2016.  Also included with this memo is a spreadsheet listing fund balance appropriations 4- General Fund Property/Vehicle and Sales Tax only)/Utility Fund Charts for  the past four years ending December 315. (Pages 8-9) Updates regarding increase/decrease in revenuesexpenditures:  Retirement _Thel Local Government Retirement System (LGERS) Board proposed an increase of .58% beginning with fiscal year 2016-17. The LGERS Board willl be increasing the rate by .25% over the next four years. Beginning July 1,2 2016 the rate paid, by the Town for retirement, was 7.25% of gross wages. The new: rate will be 7.50%. The Town, as an employer, contributed approximately $31,000 to the Retirement System for the fiscal year 2015-2016. A copy of the rate increase chart  follows on the next page.  Employer Contribution Rate  Fiscal Year 2016-17 2017-18 2018-19 2019-20 2020-21  General Employees Law Enforcement Officers  7.25% 7.50% 7.75% 8.00% 8.25%  8.00% 8.25% 8.50% 8.75% 9.00%  Insurance - Poperyliamaoimans Comp. - The North Carolina League of Municipalities (NCLM) provides the Town'si insurance through the pooling  method.  Health Insurance There was no rate increase for FY 16/17 pertaining to health insurance. The annual meeting will be in Hickory in April where NCLM staff will report any new] proposed increases. Total employer Property Insurance 5% decrease from FY 15/16. Employer expenditures Workman's Comp - 5% increase from FY 15/16. Employer expenditures  expenditures for FY 15/16 were $128,555. for property insurance for FY 16/17 were $15,565. for Workman's Comp for FY 16/17 were $14,849.  Fuel = Fuel prices continue to decrease or remain stable. The overall average cost for diesel fuel is $1.85 compared to $1.92 this same time last year. Regular fuel prices have averaged out to$ $2.12, which was the average cost for the same time    March 21,2017  last year. Both the General Fund and Enterprise Fund has 69% ofi its fuel budget Land Fill/Recycle - The average recycling percentage for calendar year 2016 was  remaining.  62% compared to 64% for calendar year 2015.  Miscellaneous:  NCDebtSetoff Program - The Town was reimbursed $241.43 from the Debt Setoff program for calendar year 2016. This brings the total reimbursement to  $4,532.07 since implementing this program.  DISCUSSION-  MISSION AND VALUES DEVELOPMENT: The Town of Sawmills currently does not have a formal Mission Statement. A Mission Statement, along with a list of values would guide the council and staff in creating and enacting policy. Town Administrator Todd, asked if the Town Council would like for the WPCOG to facilitate a discussion to help create a mission and value driven budget process during their March budget workshop.  Council agreed tol have the WPCOG facilitate a discussion.  PERSONNEL UPDATE: Historically The Town of Sawmills has offered either a Cost of Living Adjustment or Merit Based Pay Increase. Based on the direction of the Council, TAX DELINQUENCY: The Town of Sawmills currently operates with a 92% property tax collection rate. This rate is comparable to the surrounding area and considered a decent collection rate. Currently though, there are approximately 672 delinquent tax bills back to 2007. The uncollected taxes during this time is worth approximately $67,302.12 in lost revenue. Staff recommends using the North Carolina Debt Setoff Program to go after all bills that qualify for the program. Council directed staff to further investigate the program  staff will allow for a 0% - 5% Merit Based Pay Increase for employees.  and attempt to collect taxes using the debt setoff program.  PUBLIC WORKSMATTERS-  STREET RATING STUDY: Todd Poteet with West Consultants presented an updated street rating study outlining the state of all town streets. West Consultants showed the town streets were in good overall shape. Second, Poteet presented two proposed street maintenance plans. The first plan being a general plan, outlining streets with the most need and showing the cost to do a full repatr/replacement for each street. The second plan outlined a process working on multiple streets throughout the town and fixing specific sections of those streets. Staff was directed by the Town Council to look into implementing the plan that would do multiple repairs to streets, rather than complete repaving projects. HORSESHOE BEND ROAD WATER LINE REPLACEMENT: At the direction of the town staff, West Consultants presented a water line replacement project on Horseshoe bend. The project would repair a section of line approximately 1990 feet from the corner of Cajah    March 21,2017  Mountain Road and Horseshoe Bend Road. This section has had multiple leaks in recent years and is in need of repair. The project was estimated to be $167,825.00 by West Consultants. The Town Council directed staff to include this project in the preliminary HORSESHOE BEND ROAD WATER LINE EXTENSION: At the direction of the Town Council, staff worked with West Consultants to prepare and present a waterline extension project located on the boundary of town limits in Horseshoe Bend Road. West Consultants presented a two section project, based on the request of staff and council. The primary section which was designed to serve to two properties, not located within town limits, and estimated to cost $121,875.00. This section was done with the understanding these property owners would annex into the town if water was to be provided to their properties. The second section, was a remainder of properties in the unincorporated area, which water service could be provided to as part of a large annexation and water project. The second section is estimated to cost $147,460.00. Council instructed staff to work to find out if there is any interest for water service and annexation in the second section of the SEWER INFASTRUCTURE FINANCING: West Consultants presented 3 different The first sewer project was estimated to be $6,800,000 and would include a pump station. This project would serve the entire Virginia Acres subdivision and some surrounding area. Staff was asked to look into scaling this project down and identify potential funding sources. The second project would finish the Bakers Circle area's need for sewer. This project is The third project would provide sewer to the Stamey Road and surrounding area, for $1,723,485. Staff was asked to look into this project and identify potential funding sources. CLOSING REMARKS: Town Administrator Christopher Todd let the Council know that he appreciated their guidance in what looks to be another successful budget process. COUNCIL ADJOURN: Mayor Joe Wesson asked for a motion to adjourn.  budget.  project.  sewer projects.  estimated to cost $1,428,545.  Jeff Wilson made a motion, and Joe Norman seconded, to adjourn the meeting. All were in  favor.  Julie A Good, Town Clerk  Joe Wesson, Mayor    AGENDA ITEM7A  MEMO DATE: SUBJECT:  March 21, 2017 Recognition: Recycle Rewards Program  Discussion:  The Town of Sawmills would like to congratulate Dale. Andrews on winning the Recycle Rewards Program for the month of March. Mayor. Joe Wesson will present him with a Certificate of Appreciation. A twenty-eight dollar ($28.00) credit will be added to the current  sanitation bill.  Recommendation: No Council action is required.    AGENDA ITEM: 8A  MEMO DATE: SUBJECT:  March 21, 2017 Financial Matters: Request for Donation  Discussion:  The Town has received a request from the American Legion Post 392 for a donation in the  amount of two hundred dollars ($200.00).  There are sufficient funds in the budget for this request.  Recommendation:  Staff recommends Council discuss this matter and decide how they wish to proceed.    TOWNOFSAWMLS  * A:  MianAse  Joe Wesson, Mayor  Ae  * BAA 3 p Christopher Todd, Town Administrator bna safhspt aGiMaRRsD Funding Request  scaihsg  Name of Organization: AREKicaa-legian Post392  D  Permanent Address:s, 243 LeGIon RO   F N31  City/State/Zip: Contact(s):  Hudsow  NG. 286383  4C  3477 74,  Tinz GoRDon)  Phone# #:a 828:221 2900,  sTie AEMANI eN, A Sp  Email  es we S-N  434vi  AX 1  Amount Reguesea $00000  Date Funds Needed: 4-15-/7   MAR,:, 759.5.7.479 S . t   Describe the purpose of the project and how' the funds will be'used: Mi  ::   4  9.377 - *  LAN  PKovzoE MENLS  Fo67) - FOR VErS y AAZ/ES HELP VeTs WITH BHIS CAeR GASAaNG)  PRVIDEN HOLIOAS AS5STALe Feilyz uS KOS   . A, 413 :  ,044 80944.  : -  MASAb.E  EPA bp, s5 M icie  sh.aril :R A35H-YaS E  - I :  How will this project benefit the community? . : A 3.5 154 053 2295364. 61 HeLps AIL ves TR IKR f 3  - * 0015 : 1..7 :: 4A- 5 5s3 :   41S  1 26e: sicg At. aSS s: 1 ir 3 A vs as     V : A5, Dh  A THRR FAmzes, * -  - 53 Et, - :4 55  5 si   .73753  5 ComaTY : 920. : * * 44: - : 2 5  ::     -  TA  T XXPXX  HS Sh'Ga  Official Town Use Only"  Date applicationrecelved: Date approved/denled:  2/202017 : :  Date presented to Town Council: 2lailiz     11 4n  Amount approved:  Ss  Available balance in Governing Body donations expense account:  Ino.00  :  Check #/date:  Amount:  dpunclod Thisi instrument has been preaudited in the manner required by thel Local Government Budget and Fiscal Control Act.    AGENDA ITEM 8B  MEMO DATE: SUBJECT:  March 21, 2017 Financial Matters: Request for Donation  Discussion:  The Town has received a request from the Sawmills Elementary School PTA for a donation in  the amount of three thousand dollars ($3,000.00). There are not sufficient funds in the budget for this request.  Recommendation:  Staff recommends Council discuss this matter and decide how they wish to proceed.    TOWN OF SAWMILLS - : : A  - AapoaarTai Joe Wesson, Town Mayor Administrator :6150 FA: A10h1 soispat Funding Request  :  Name of Organization: PTAof Saumilisn Elemis Schedl Permanent Address: 4431 Saumils Schos/ Rd:  :   City/State/Zip: Contact(s):  Granite Fall,N.C-AF30  Sonya Phillips  Phone #: 838-493-4992 Faali 826-40d-4159  Garla MeGinnis  as" *   -:i   "  Amount Requested: $:3,000:00  Date Funds Needed: Graand Marchl  -7. * : a :  Describe the purpose oft the project andhowthefunds will be used:asis We haie 4he meney raisedto :  purchase Hhoa :  Swing Sets * 76 swings and ADA swing Por our-EC Students , ben do Aoy. haie e monyfors the - "edging 16 hola in he mulih and Hhe-mansy SBX for 4he mulch Which has 7o be 12" deepy How will this project benefit the community? or peagravel 4hat ha's toibe ther childyen have a! been asking for Swing SCwA Anphhigg Hhot will elp build our Sludents Inour Commyoityspi aend enjey Schoots and Studentso  :  6" :  Official Use Towr Only  comel, we would - do, We: also feel it will updefe our schosl.  :  1:  Date application recelved: 2/aolau9  Date presented to Town Council: a/21/3012 love +o  Date approved/denled: Check #/date!  Amount approved: Amount:  Avallable balance in Governing Body donations expense account: $r700.00  Thisinstrument has been preaudited in the manner required. byt the Local Government Budget and Fiscal ControlAct.  We would love 70 help build our community up,by peaple  joving the 3chool.    AGENDA ITEM 9A  MEMO DATE: SUBJECT:  March 21, 2017 Updates: Code Enforcement Monthly Report  Discussion:  The attached report shows the progress that Planner Leslie Meadows continues to: make  throughout the town. Recommendation: No Council action required.    CodeE Enforcement Report March 2017  PropertyOwner Property Address Issue Caldwell Ready Mix Concrete  Status  abandoned concrete infested pit  2823 Mission Rd factory; mosquito Wes reported pit being filled in on1 1/5/17, and provided pictures oft the closed pit on 1/20/17. Removal of PVC CASE CLOSED.  pipe.  Teresa Annas Compton 44769 Sawmills Sch Rd dilapidated house Final Citation Notice sent certified mail on 1/3/17. Christopher met with Teresa and gavel hera a final deadline of 2/3/17, upony which $50/day  fines shall begin. Nor reply, no change.  Charles Hagaman 1940 Leah Dr, #4 abandoned mobile Final Citation Notice sent certified mail on 1/3/17. Noreply, nochange.  home  Terry Rowe WNC David Graham (landlord)  4016, 4017Cloninger burned- out house Demo completed as of2 2/22/17. CASE CLOSED.  Wy  minimum housing First WPCOG Vacant & Substandard Housing Taskforce meeting held 1/31/17. Contacted Minimal Housing Inspector Robin! Soots again on minimum housing First WPCOG Vacant & Substandard Housing Taskforce meeting held 1/31/17. Contacted Minimal Housing Inspector Robin! Soots againd on  Properties ALLC 4209 Creek View PI complaint  2/2/17, abouta arranging site visit with landowner. Nor reply, no change. 2/2/17, about arranging site visit with landowner. Nor reply, no change. 2/2/17, about arranging site visit with landowner. Nor reply, noc change. 2/2/17, about arranging site visit with landowner. Nor reply, no change.  4176US Hwy 321A complaint  Walters MHPI minimum housing First WPCOG Vacant & Substandard Housing Taskforce meeting held 1/31/17. Contacted Minimal Housing Inspector Robin! Soots againo on  Casey Lynn Wallace 3950-1  Dr complaint complaint abandoned mobile  Tasco Properties 2155 White Pine Dr#13 minimum housing First WPCOG Vacant & Substandard Housing Taskforce meeting! held 1/31/17. Contacted Minimal Housing Inspector Robin Soots againo on  Carolyn Bray  2570 Bakers Cir home  Noreply, no change. Last person tol livei in tralier was Carolyn's sister Bettysdaughter Robyn Brittan.  Andrew Dehart 4036US3 321A Chenay Carter Mike Mast  highg grass, junked Highg grass/weeds still need to! be tended. Willf follow-up withl local contact.  vehicles  4361 Sawmills School abandoned/ Road Road  delapidated home Noreply, noc change.  4351 Sawmills School trash/outdoor Most outdoor storage moved tob back of house. CASE CLOSED again for now.  storage  Rebecca Michael 4393 Chantilly Drive Outdoor  Visited site and spokey with tenant 2/28/17. Working with1 Terry Taylor and Fire Marshall ong game plan toe either remove or permit! home Spot checked on 2/7/17. Sent notice ofv violation! letter on 2/9/17. Deadline 2/28/17. Nor response. Difficult tov verify this offense.  Storage/Welding welding occupation with CUP.  Edith Shatley  25120 Crest Lane dwellingi in  outbuilding  Last updated Mar. 10,2 2017byL Leslie