Page lof5  TUESDAY, DECEMBER 18, 2018  TOWN OF SAWMILLS REGULAR COUNCIL MEETING  6:00 PM  COUNCIL PRESENT MayorJohnnie. Greene Clay Wilson Rebecca Johnson Keith Warren Joe Norman COUNCIL ABSENT Jeff Wilson  STAFF PRESENT Christopher Todd Terry Taylor Julie. A Good  CALL TO ORDER: Mayor Johnnie Greene called the meeting to order. INVOCATION: Reverend Frank Denny gave the invocation.  PLEDGE OF ALLEGIANCE: Brandy Higginbotham and Michael Walsh from Sawmills  Elementary School led the Pledge of Allegiance.  ADOPT AGENDA: Mayor Johnnie Greene asked for a motion to adopt the December 18, 2018 Agenda, with an amendment, switching Item 8. Financial Matters and Item 9. Clay Wilson made a motion, and Joe Norman seconded, to adopt the amended December 18,  Discussion.  2018 Agenda. All were in favor.  APPROVE NOVEMBER 20, 2018 REGULAR MEETING MINUTES: Mayor Johnnie Greene asked for a motion to approve the November 20, 2018: regular meeting minutes. Rebecca Johnson made a motion, and Keith Warren seconded, to approve the November 20,  2018 regular meeting minutes. All were in favor.  PUBLIC COMMENT: Mayor Johnnie Greene asked if anyone had any questions or  comments at this time. No one wished to speak    December 18, 2018 Page 20 of5  RECOGNITIONS:  RECYCLE REWARDS WINNER: Mayor. Johnnie Greene announced Mrs. Marcie Brown as the December Recycle Rewards winner. A credit of thirty-two dollars ($32.00) will be  added to her sanitation bill. No Council action was required.  DISCUSSION:  NUISANCE ABATEMENT UPDATE: Town Administrator Christopher Todd stated that during the August Town Council meeting the Sawmills Town Council voted to allow Town Administrator Christopher Todd, to approve agreements for demolition, not to exceed the budgeted funding level of ten thousand dollars ($10,000.00). Additionally, any agreements would be reviewed and approved by the Town Attorney. Due to the cost of demolition and the cost of asbestos removal, the ten thousand dollars ($10,000.00) will not be sufficient to remove the structure. The current estimate for the total work is nineteen thousand nine hundred fifty dollars ($19,950.00). This work would be accomplished by DH Griffin and its For safety and ability reasons, staffrecommends that all asbestos removal and demolition be completed by thes same company. This should decrease the time to finish the project and allow Staff has examined the budget and should be able to fund the project within the Community Development department. Ifthe department as a whole is to go more than ten percent (10%) over budget, staffwould recommend a budget amendment for the department at that time. Joe Norman made a motion, and Keith Warren seconded, to increase the total project limit from ten thousand dollars ($10,000.00) to twenty thousand dollars ($20,000.00). All were in  subsidiaries (for asbestos removal).  for ai more streamlined process.  favor.  TIMBERLINE LUMBER COMPANY, LLC PROPERTY: Town Administrator Christopher Todd stated that staffwished to provide Town Council with an update regarding the Timberline property, commonly known as Kohler and Campbell. The Town Council voted during the November Council meeting to postpone the foreclosure process of the Timberline property in order to allow for the property to bé auctioned on December 13,2018. The investment company, Summit Bridge National Investments, is currently moving the auction date to. January. The investment company has requested for the Town to continue its Keith Warren made a motion, and Joe Norman seconded, to postpone the foreclosure until  postponement oft the: foreclosure process until the auction is held.  January. All were in favor.    December 18, 2018 Page 3 of5  FINANCIAL MATTERS:  FY 2017-2018 AUDIT PRESENTATION: James Lowdermilk and Rick Hammer, with Lowdermilk, Church & Co., L.L.P., presented the Towns FY 2017-2018 audit to Council. Mr. Lowdermilk and Mr. Hammer stated that the Town received an unqualified audit and commended staff and Council on their efforts to maintain a strong fund balance.  No Council action was required.  ADOPT BUDGET WORKSHOP SCHEDULE: MayorJohnnie Greene asked for a motion Keith Warren made ai motion, and Rebecca Johnsons seconded, to adopt the proposed. FY2019-  to adopt the proposed FY 2019-2020 budget workshop schedule. 2020 budget workshop schedule. All were in favor.  PUBLIC COMMENT: No one wished to speak.  DECEMBER CODE ENFORCEMENT REPORT: There are six (6) code enforcement  cases open:  Teresa Annas Compton is the owner ofa dilapidated house located at 4476 Sawmills School Road. Town Planner Becca Bleich stated that the asbestos study has been conducted and asbestos was found on the property. A firm is currently being spoken Carolyn Bray/Robyn Brittan, owner ofa abandoned mobile home located at 2570 Baker Circle. Town Planner Becca Bleich stated that an Attorney has been appointed to the Jose Montes, owner 4321 Cherokee Court. High grass/junk vehicles. Town Planner Becca Bleich stated that she spot checked property on June 14, 2018. Still no proper driveway has ever been installed. Town Planner Becca Bleich stated that a letter was sent giving the owner thirty (30) days to install a driveway. The thirty (30) days are up on July 14, 2018, and homeowner will start to accrue fines ifnot compliant from that date. Town Planner Becca Bleich stated that another letter was sent on August 28, 2018, giving the home owner ten (10) more days. Town Planner Becca Bleich stated that she spot checked the property on September 11 and the homeowner was noti in compliance. Town Planner Becca Bleich stated that she spoke with homeowner on September 18, 20108 and homeowner stated that he would have the driveway completed on September 22, 2018. Town Planner Becca Bleich stated that the driveway was not completed until October 4, 2018. Four hundred fifty dollars  towith regards to asbestos removal;  estate and Terry Taylor with work with attorney;    December 18, 2018 Page 4 of5  ($450.00) havel been incurred. Town Planner Becca Bleich stated that Town Attorney Terry Taylor will send and letter and a lien will be filed if fines not paid upon receipt Chaney Carter, owner of 4361 Sawmills School Rd. Overgrown vegetation. Town Planner Becca Bleich stated that a letter was sent on July 19, 2018, with a deadline of August 3, 2018. Town Planner stated that the nuisance was abated by the Town on August 10, 2018. Town Planner Becca Bleich stated that a lien will be placed on the property for the cost oft thei mowing. Town Planner Becca Bleich stated that a hearing was held on September 6, 2018. The homeowner did not show SO the Town can Timberline Lumber Company, Inc., owner of 4219 US Highway 321A. Overgrown vegetation. Town Planner Becca Bleich stated that a NOV letter was sent on July 19, 2018, with a deadline of August 3, 2018. Town Planner Becca Bleich stated that an additional letter was sent by Town Attorney Terry Taylor on August 2, 2018, with a deadline of August 17,2018. Owner has not complied with either NOV: letter. Town Planner Becca Bleich stated she was working with Town Attorney Terry Taylor to Alexander Estates. Trash. Town Planner Becca Bleich stated that a complaint was filed on November 21, 2018, and she spot checked on November 22, 2018. No nuisance was spotted. Town Planner Becca Bleich stated that she will continue to  ofletter;  proceed to demolish house;  determine the next steps.  monitor.  No Council action was required.  TOWN ADMINISTRATOR UPDATES: Town Administrator Christopher Todd stated that Council has a copy of the closing and disconnect dates for 2019. There is a question about the Christmas schedule for 2019. Town Administrator Christopher Todd stated that Town Administrator Christopher Todd wanted to thank Council and the public for working with Sawmills Public Works with the snow removal and trash schedule due to the eighteen COUNCIL COMMENT: Mayor Johnnie Greene asked if anyone on the Council had any Mayor Johnnie Greene stated that he appreciated everyone coming out and the students from Sawmills Elementary School for doing the pledge. Mayor Johnnie Greene also wanted to thank Deputy Jon Hawn for all the work he does for Sawmills Elementary School and for the Keith Warren wanted to thank everyone for coming out and hoped everyone had a Merry  Council would discuss Christmas 2019 at a later date.  (18) inches ofs snow that fell on December 9 and 10, 2018.  questions or comments at this time.  Town of Sawmills.  Christmas and a Happy New Year.    December 18, 2018 Page 5of5  COUNCIL ADJOURN: Mayor Johnnie Greene asked for ai motion to adjourn.  Keith Warren made a motion, and Rebecca Johnson seconded, to adjourn the meeting. All  were in favor.  gove OH A  SEAL ER JULM1,1903  Town  Glabane Guaa