MINUTES TOWN OFS STOKESDALE SPECIAL CALLED TOWN COUNCIL MEETING 8325 ANGEL PARDUE ROAD STOKESDALE, NC 27357 MARCH 28, 2023 AT 7:00 PM  Member's] present: Mayor Mike Crawford; Mayor Pro-Tem Derek Foy; Council Members: Jimmy Landreth, Tim Jones, and. Jim Rigsbee; Town Attorney Charles Winfree; Finance and Budget Officer Kimberly Thacker and Deputy Town Clerk Robbie Lee Wagoner II.  1. CallTo Order and Invocation. Tim Jones delivered the invocation.  Mayor Mike Crawford called the meeting to order and led the Pledge of Allegiance. Councilman Councilman Tim Jones requested the agenda be amended by striking item number 3. Mayor Pro Tem Derek Foy made a Motion to adopt the agenda as amended. Mayor Mike  Crawford seconded the motion. Mayor Crawford Councilman Landreth Aye Councilman Rigsbee Aye The motion carried, vote 5-0. 2. Citizen's Comments. No citizen's comments were made. 3. Septic System Repair  Aye  Mayor Pro Tem Foy Aye Councilman Jones  Aye  This agenda item was removed from the meeting agenda.  4. Water System Capital improvements and Engineering Firm Selection.  Water System Capital Improvements: valves for the Town's water system.  Councilman Jones introduced Michael Hodges from A & D. Enterprises, to speak on blow off  52    Mr. Michael Hodges, A&D Enterprises, 2975 Motsinger Road; Winston Salem, NC27107, explained the process in which the 50-60 blow-off valves will bel located and serviced. Councilman Jones noted that Yates Construction will be available tol help A&D locate the 50-60 blow off valves if A&D is unable tol locate them, however, Yates does not have the time to take Council discussed the process should any valves need to be repaired and the time frame for conducting these blow-offs. Mr. Hodges stated that he could have a crew: ready to start the Councilman Jones made a Motion that the Town Ofs Stokesdale approve the contract with A&D Town Attorney Chuck Winfree stated that Council can not consider this contract since no agenda item was presented to allow them to consider a contract. He stated that Council would be By consensus of Council, a meeting was scheduled for Friday, March 31, 2023.  on this project at this time.  project next week.  enterprises pending Michael Hodge'ss signature.  required to hold another: meeting and have this as an agenda item.  Engineering Firm Selection (for Water Line Extension to Add Water System Redundancy) Mayor Pro Tem Foy spoke on the Request For Qualifications (RFQ) provided by Hazen & Councilman Jones made a Motion to rank Thomas & Hutton as #1 and rank Hazen as #2 then have the Mayor negotiate with each vendor. Councilman Landreth seconded the motion.  Sawyer, Inc. and then the proposal submitted by Thomas & Hutton, Inc.  Mayor Crawford Councilman Landreth Aye Councilman Rigsbee Nay Motion failed, vote 2-3.  Nay  Mayor Pro Tem Foy Nay Councilman Jones  Aye  Mayor Pro Tem Foy made a Motion to rank Hazen as #1 and then have. Mayor negotiate with Hazen and Sawyer to come to agreeable terms between Hazen and' Town of Stokesdale.  Councilman Rigsbee seconded the motion.  Mayor Crawford Councilman Landreth Aye Councilman Rigsbee Aye Motion carried, vote 5-0.  Aye  Mayor Pro Tem Foy Aye Councilman Jones  Aye  53    Engineering Selection (for Water Line Extension along Ellisboro Road)  Proposal submitted by Kennerly Engineering for a water line extension project along Ellisboro Mayor Pro Tem Foy made a Motion for town stafft to complete applications for NCI DEQ for encroachment submittals to be approved by NCDEQ and NC DOT, then have Mayor sign and return tol Kennerly Engineering, have Kennerly start a Request For Qualification process for the Mayor Pro Tem Foy noted that if the bids received arel below $500,000 the process can be  Road.  construction ofthis project. Councilman Rigsbee seconded the motion. informal ifmore than $500,000 a formal bid process would be required.  Councilman Jones voiced his objections that the Town should not have to pay for this project. He noted that NCRWA has confirmed that the water flowi is fine for fire flow in this area and was properly constructed. The developer promised toj pay for this extension. However, this extension Mayor Pro Tem Foy noted the money already spent on this project and the need to: finish what was started to improve our water system. He stated that his intent is to find out how much this may cost and then bring it back to Council. Council discussed what has already been paid to Mayor Pro Tem Foy withdrew his Motion. By consensus, this item will be continued to the Mayor Pro Tem Foy then made a Motion to submit a RFQ to cover general engineering services  does tie up: some loose ends and will improve our water quality.  Kennerly and what may be owed to continue this project.  special called meeting March 31, 2023,  for the agitator for the water tank. Councilman Landreth seconded the motion.  Mayor Crawford Councilman Landreth Aye Councilman Rigsbee Aye Motion carried, vote 5-0. 5. € Citizen's Comments. No comments presented. Council Comments:  Aye  Mayor Pro Tem Foy Aye Councilman Jones  Aye  Councilman Jones thanked the audience for being here from beginning to end.  6. Adjournment.  54    Councilman Jones made a Motion to adjourn the meeting at 8:16 pm. Councilman: Landreth  seconded the motion. Mayor Crawford Councilman Landreth Aye Councilman Rigsbee Aye The motion carried, vote 5-0.  Aye  Mayor Pro Tem Foy Aye Councilman Jones  Aye  Being no further business to come before Council, the meeting was adjourned.  Approved: October 12, 2023  Michael E. Crawford, Mayor  Dek  Robbie Lee Wagoner, TowiClerk  Tn  Be  DE  55