Page lof6  TUESDAY,UlyI2us  TOWN OF SAWMILLS REGULARC COUNCIL MEETING  6:00 PM  COUNCIL PRESENT Mayor Johnnie Greene Clay Wilson Jeff Wilson Rebecca Johnson Joe Norman Keith Warren  STAFF PRESENT Christopher Todd Terry Taylor Julie A Good  CALL TO ORDER: Mayor. Johnnie Greene called the meeting to order.  INVOCATION: Pastor Rob Evans gave the invocation.  PLEDGE OF ALLEGIANCE: Mayor Johnnie Greene led the Pledge of Allegiance.  ADOPT AGENDA: Mayor Johnnie Greene asked for a motion to adopt the July 17, 2018 Keith Warren made a motion, and Joe Norman seconded, to adopt the July 17,2018 Agenda.  Agenda.  All were in favor.  APPROVE JUNE 19, 2018 REGULAR MEETING MINUTES: Mayor Johnnie Greene Clay Wilson made a motion, and Joe Norman seconded, to approve the June 19,2018 regular  asked for a motion to approve the June 19, 2018 regular meeting minutes.  meeting minutes. All were in favor.  PUBLIC COMMENT: Mayor Johnnie Greene asked if anyone had any questions or Courtney Wright, principal of Sawmills Elementary School, wanted to talk about the homeless people in Sawmills. There are squatters and homeless people at three (3) houses around the school, There have been some of those people trying to break in the school and surrounding businesses and properties. There are people trying to live in tents behind Teresa Branch, citizen of Sawmills. Also wanted to talk about the squatters and homeless people in Sawmills. Ms. Branch stated that something needed to be done to get people living in tents and at the three (3) houses on Sawmills School Road out. These houses and the  comments at this time.  properties that no one is aware of.    July 17,2018 Page 2 of6  squatters and homeless make the Town look bad. Something needs to be done.  Donnie Potter, Caldwell County Commissioner and citizen of Sawmills, also wanted to talk about the homeless people in Sawmills and the three (3) homes across from Grogan's Small  World and Sawmills Elementary School.  RECOGNITIONS:  RECYCLE REWARDS WINNER: Mayor Johnnie Greene announced Mr. Teddy Wilson as the July Recycle Rewards winner. A credit of thirty-two dollars ($32.00) will be added to  his sanitation bill.  No Council action was required. FINANCIAL MATTERS:  CALDWELL COUNTY DARE DONATION REQUEST: Mayor Johnnie Greene stated that the Caldwell County Dare had requested a donation in the amount oftwol hundred dollars Joe Norman made a motion, and Keith Warren seconded, to give a donation in the amount of two hundred dollars ($200.00) to the Caldwell County Dare. All were in favor.  ($200.00).  DISPOSAL OF UNSCHEDULED RECORDS: Mayor Johnnie Greene stated that the attached list shows all records that staff would like to destroy in accordance with the North Clay Wilson made a motion, and Rebecca Johnson seconded, for staff to destroy all records  Carolina General Statutes Municipal Records and Disposition Schedule.  on the attached list. All were in favor.  PURCHASE OF SERVICE TRUCK: MayorJohnnie Greene stated that during the budget process this year, Council approved the purchase of a new service truck. Public Works Director, Ronnie Coffey, received a quote from Asheville Ford Lincoln for a 2019 Ford F- 350X XL in the amount off forty-one thousand nine hundred eighty-four dollars and twenty-nine cents ($41,984.29), which includes a government discount. The package includes a Meyer LP-8 snow plow and tool box for the bed ofthei truck as well as a basic Ford warranty package: at three (3): year or up to thirty-six thousand (36,000) mile "Bumper to Bumper" warranty, and a five (5): year or up to sixty thousand (60,000) mile powertrain warranty. And a five (5)year or up to fifty thousand (50,000). miles Emissions warranty. The 2018/2019 fiscal year budget included forty-four thousand dollars ($44,000.00) for the purchase of the truck. Clay Wilson made a motion, and Joe Norman seconded, to purchase a new: service truck from Ashville Ford Lincoln in the amount of forty-one thousand nine hundred eighty-four dollars  and twenty-nine cents ($41,984.29). All were in favor.    July 17, 2018 Page 3of6  PURCHASE OF KNUCKLE BOOMLOADER: Mayor Johnnie Greene stated that during the budget process this year, Council approved the purchase of a knuckle boom attachment. Public Works Director, Ronnie Coffey, received a quote from Public Works Equipment and Supply, Inc., in the amount of sixty-eight thousand dollars ($68,000.00), foral Nu Life "Brush Hawg" knuckle boom. The 2018/2019 fiscal year budget included seventy thousand dollars Clay Wilson made ai motion, and Keith Warren seconded, to purchase the knuckle boom from Public Works Equipment and Supply, Inc., in the amount of sixty-eight thousand dollars  ($70,000.00) for the purchase of the equipment.  ($68,000.00). DISCUSSION:  WATER AND SEWER GIS DEVELOPMENT AGREEMENTS: Mayor Johnnie Greene stated that the Western Piedmont Council of Governments (WPCOG) has the ability to provide the professional assistance necessary to develop a geographic information system (GIS): for the Town's water and sewer infrastructure. An agreement with the WPCOG would need to be signed to develop a GIS that would encompass both the water and sewer infrastructure. Per the agreement, the WPCOG would be responsible for the development of the system, housing the maintenance of the data, and the necessary training of Town of The GIS system would be created during the 2018/2019 fiscal year, with a cost of eighty-one thousand nine hundred eighty-nine dollars and four cents ($81,898.04) for the water infrastructure, and twenty-six thousand eight hundred thirty-six dollars and ninety-two cents ($26,836.92) for the sewer infrastructure, for a total of one hundred eight thousand eight hundred twenty-five dollars and ninety-six cents ($108,825.96). The necessary funds are Joe Norman made and motion, and Keith Warren seconded, to approve both the Water and Sewer GIS Development Agreements in the combined amount of one hundred eight thousand eight hundred twenty-five dollars and ninety-six cents ($108,825.96) and covering the period  Sawmills staff to utilize the system.  available in the 2018/2019 fiscal year budget.  ofJuly 2, 2018 to June 28, 2019. All were: in favor.  NUISANCE ORDINANCE OVERVIEW: Mayor Johnnie Greene stated that the Town of Sawmills Nuisance and Nuisance Vehicle Ordinances (Chapters 91 and 92) outline and describe what constitutes a public nuisance along with the process and procedure to abate Due to the nature of recent complaints, staff would request that Council review these Additionally, staff would recommend to Council, that the Planning and Development Committee meet with staff over the coming months to bring possible recommendations and  nuisances. ordinances.  updates to Council. No Council action was taken.    July 17, 2018 Page 4of6  PUBLIC COMMENT: No one wished to speak.  JULY CODE ENFORCEMENT REPORT: There are thirteen (13) code enforcement  cases open:  Teresa Annas Compton is the owner ofa dilapidated house located at 4476 Sawmills School Road. The Town can move forward with contracting out abatement efforts (demo and removal) and require reimbursement in the form ofa lien on the property; Carolyn Bray/Robyn Brittian, owner of 2570 Baker Cir. Abandoned mobile home. Town Planner Becca Bleich stated in ordert to move forward a final Notice ofViolation packet from the Town Attorney's office to set a hearing date will be needed before the Town can contract out the abatement efforts (demo and removal) and require John "Jody" McRary and neighbors, Jody Drive. Outdoor storage/junk vehicles in ROW/freight container. This isa ai non-conforming use, Impressive Auto, encroaching on neighborhood and blocking street for Fire & Rescue/Trash Pick-up. Town Planner Becca Bleich stated that she believes that Town Administrator Christopher Todd and Mr. McRary have agreed on a place for relocating the shipping container. The Town has determined which transport service will be utilized. Town Administrator Jose Montes, owner 4321 Cherokee Court. High grass/junk vehicles. Town Planner Becca Bleich stated that she spot checked property on June 14, 2018. Still no proper driveway has ever been installed. Town Planner Becca Bleich stated that a letter was sent giving the owner thirty (30) days to install a driveway. The thirty (30) days are up on July 14, 2018, and homeowner will start to accrue fines if not complaint from Janice Griffin, Trustee ofI Iona Griffin, 2148 OaktreeLn. Abandoned, partially burned apartment building. Town Planner Becca Bleich stated that the former Town Planner Leslie M. Meadows spoke with lead contractor Lewis Miller, of Lewis Miller Construction on March 8, 2018. Mr. Miller stated that he is still waiting for the report from the structural engineer to determine what's salvageable of what remains of the burnt structure. Once cleared to begin reconstruction, Mr. Miller anticipates six (6) to eight (8)months for completion. Town Planner Becca Bleich will continue to monitor; Midland IRA, owner of57111 Dream View) Point. Nonconforming accessory structure. Town Planner Becca Bleich stated that she spot checked property in April. An accessory structure has been placed on the property before the principal structure has been constructed. Letter was sent on May 23,2018 with a deadline to remove structure Jane Greene, owner of 4446 Villa Ln. Outdoor storage encroaching on neighbor, Town Planner Becca Bleich stated that she spot checked the property on April 18, 2018. The brush pile ini the rear yard needs to be removed and tarp in the carport needs  reimbursement in the form of a lien on the property;  Christopher Todd will have timeframe for the relocation;  that date;  by June 7,2018;    July 17, ,2018 Page 5of6  to be replaced. Town Planner Becca Bleich stated that a letter was sent on April 18, 2018 with a deadline of May 3, 2018. Town Planner Becca Bleich started that the Grant and Jamie Mortez, renters of 4515 Betts St. Livestock (goats) in platted subdivision. Town Planner Becca Bleich stated that the complaint was verified and a NOV letter sent to landowner of rental property with a deadline of April 5, 2018. Town Planner Becca Bleich stated that the Town received another complaint on May 29, 2018. Town Planner Becca Bleich stated that another letter was sent on May 29, Chun Walker, owner of4125 Shoun Dr. Overgrown vegetation. Town Planner Becca Bleich stated that she spot checked property on May 23, 2018. ANOVletter was sent Deborah Murphy, owner of 5538 Land Harbour Dr. Nonconforming accessory structure. Town Planner Becca Bleich stated that she spot checked the property on May 22, 2018. Town Planner Becca Bleich stated that there is no issue with the accessory structure in question. Therei is, however, aj port-a-potty on the property from construction being done on the house. Town Planner Becca Bleich stated she will Charlie Triplett, owner of 6090 Spartan Dr. Discharging firearms. Town Planner Becca Bleich stated that a cease and desist letter was sent on May 30, 2018; Marty Rierson, owner of mobile home at 4095 Gatewood Dr. Overgrown vegetation and trash. Town Planner Becca Bleich. stated that she spot checked the property and sent first NOV letter out on June 14, 2018. Town Planner Becca Bleich stated that she received more complaints on June 27, 2018. Town Planner Becca Bleich stated that she spot checked the property again on July 3, 2017 and that the property was still in violation. Staff became aware that the property is under new ownership SO letters weren'tb being received. Town Planner Becca Bleich spoke with new owner on July 12, 2018, and new owner stated that the property will be cleaned up within ten (10) days. Case will be closed if property is cleaned up by July 23,2018; Bank ofNC, owner of6 6005 Spartan Dr. Overgrown vegetation. Town Planner Becca  issues have been resolved and case is closed temporarily;  2018 with a deadline ofJune 14, 2018;  on May 23, 218 with a deadline of. June 7,2018;  continue to monitor the property;  Bleich stated that a NOV letter sent July 3, 2018.  No Council action was required.  COUNCIL COMMENT: Mayor Johnnie Greene asked if anyone on the Council had any Joe Norman wanted to thank everyone for coming out. Joe Norman also stated that staffwas working with the Caldwell County Sheriff's Department and homeowners about the squatting and homeless issues and hoped that things will get resolved soon. Joe Norman also stated that he hoped everyone would come back to next month's Council meeting. Mayor Johnnie Greene wanted to thank everyone for coming out and hoped everyone would  questions or comments at this time.  come back.    July 17,2018 Page 6of6  COUNCIL ADJOURN: Mayor Johnnie Greene asked for a motion to adjourn.  Jeff Wilson made a motion, and Joe Norman seconded, to adjourn the meeting. All were in  favor.  s G SEAL JULY1,1988  Bune  Johnnie  Mayor  Town Clerfe  Mks  Quidid