MINUTES TOWN OF STOKESDALE REGULAR TOWN COUNCIL MEETING 8325 ANGEL-PARDUE ROAD STOKESDALE, NC: 27357 FEBRUARY 09, 2023 AT 7:00 PM  Member's present were: Mayor Mike Crawford; Mayor Pro-Tem Derek Foy; Council Members: Jimmy Landreth, Tim Jones, and. Jim Rigsbee; Town Attorney Charles Winfree; Finance and Budget Officer Kim Thacker, Town Clerk Dale Martin and Deputy Town Clerk Robbie Wagoner  and Justin Snyder, Guilford County Planner.  1.  Call to Order, Pledge of Allegiance, and Invocation.  Mayor Mike Crawford called the meeting to order and led the Pledge of Allegiance. Councilman  Tim Jones delivered the invocation.  2.  Review and Adopt the. Agenda. Mayor Pro Tem Derek Foy added: Removed # 18 Councilman Jones added:  #10A - Consideration of an Ordinance to amend the Speed Limit on Athens Drive  #18A - Discussion on increase in plan review fees and inspection fees #18B-J Discussion on the protection of water meter vaults near driveways  Mayor Pro Tem Foy made a Motion to adopt the agenda as amended: Councilman Jones seconded  the motion. Mayor Crawford Councilman Landreth Councilman Rigsbee Motion carried. 3.  Aye Aye Aye  Mayor Pro Tem Foy Aye Councilman Jones  Aye  Review and Adopt the Minutes: May 5, 2022 Special Called Budget Workshop; October 13, 2022. (delayed to later in the mtg. but failed to act on it in January),  January 12, 2023 Closed Session Minutes  May 5Special Called Budget Workshop  Mayor Crawford made a Motion to approve the May 5, 2022 Special Called Budget Workshop  Minutes as presented. Mayor Pro Tem Foy seconded the motion.  1    Mayor Crawford Councilman Landreth Councilman Rigsbee Motion carried.  Aye Aye Aye  Mayor Pro Tem Foy Aye Councilman Jones  Aye  October 13, 2022 Closed Session Minutes  Mayor Crawford made a Motion to approve the October 13, 2022 Closed Session Minutes as  presented. Councilman Landreth seconded the motion.  Mayor Crawford Councilman Landreth Councilman Rigsbee Motion carried.  Aye Aye Aye  Mayor Pro Tem Foy Aye Councilman Jones  Aye  January 12, 2023 Closed Session Minutes  Mayor Crawford made a Motion to approve the January 12, 2023 Closed Session Minutes as  presented. Councilman Landreth seconded the motion.  Mayor Crawford Councilman Landreth Councilman Rigsbee Motion carried. 4.  Aye Aye Aye  Mayor Pro Tem Foy Aye Councilman Jones  Aye  Public Safety Reports: a) Stokesdale Fire Department  Fire Chief'Todd Gauldin gave the Fire Department's report for January.  b) Guilford County Sheriff's Office  Master Corporal Swaringen gave the Guilford County Sheriff Department's report.  5.  Administrative Reports: a) Administrative Report:  Town Clerk Dale Martin presented the. Administrative Report for. January.  b) Planning Board:  2    Justin Snyder, Guilford County Planner introduced himself and presented the Planning Board  Report.  c) Events Committee:  None presented.  d) Property Committee:  Purchase a replacement relrigerator/freezer for kitchen at' Town Hall  Councilman Landreth announced that ther refrigerator at' Town Halli isi inneedofrepair or replacing. Councilman Jones made a Motion authorizing Property Committee to spend up to $450 to repair existing refrigerator or $900 to purchase a new refrigerator, if necessary. Councilman Landreth  seconded the motion. Mayor Crawford Councilman Landreth Councilman Rigsbee Motion carried.  Aye Aye Aye  Mayor Pro Tem Foy Aye Councilman Jones  Aye  Discussion on leak in men's restroom  Councilman Landreth explained a leak at the urinal in the men's restroom.  Councilman Jones made al Motion authorizing the Property Committee to spend up to $400 to  repair the leak. Mayor Crawford seconded the motion.  Mayor Crawford Councilman Landreth Aye Councilman Rigsbee Motion carried.  Aye Aye  Mayor Pro Tem Foy Aye Councilman Jones Aye  e) Town Park improvement Committee:  Mr. Tee Stephenson, Chair of the Town Park Improvement Committee presented the monthly report on proposed improvements to the park and announced the deadline for submitting bids for the basketball and pickleball court and the playground Feb. 10th and the deadline for RFQ's for  engineering of the. Amphitheater is March 2nd.  6.  Financial Reports:  a) Finance/Budget Officer: Kimberly Thacker  3    Kim' Thacker, Budget and Finance Officer presented the financial: report for the General Fund and  the Water Fund. 7.  Citizen's Comments from the. Floor (3-Minute Limit per Speaker).  None presented. PUBLICHFARINGS:  8.  Rezoning Case # 22-12-PLBD-031, 7577 Happy Hill Road, Kernersville, NC = Property is located on the west side of Happy Hill Road (SR 2032), approximately 1,740: feet north oft the Monty Driveintersection, Guilford County Tax Parcel 164961. This is a request to rezone the subject property, which contains 10.158 acres and is located within thet town limits ofStokesdale despite its Kernersville: address, from AG, Agricultural, to RS-40, Single-Family Residential. The applicants upon any major development of the property intend to connect to Stokesdale's water system. Mayor Crawford introduced the rezoning case and deferred to Justin Snyder, Guilford County Mr. Snyder identified the property at 7577 Happy Hill Road, Kernersville, NC, Guilford County Tax Parcel 164961 and the request to rezone from AG, Agricultural tol RS-40 Residential. He highlighted the zoning districts description and the character and history oft the area. Mr. Snyder presented the infrastructure and community facilities inj place and an environmental assessment oft the site. Mr. Snyder noted that Staffi recommends approval ofti this rezoning request which is consistent with the Stokesdale Future Land Use Plan and is reasonable and in the public interest because iti is adjacent to residential uses in the area and will provide low-density housing opportunities for the citizens and the development will be served by the Stokesdale Municipal  Planner to give the Staff Report.  Water System.  Mayor Crawford then declared the public hearing open.  Inl Favor:  Greg Garrett, RS Park Homes - POI Box 5987, High Point, NC-i identified himselfas the developer oft this site. He presented the history of aj previous rezoning request that was withdrawn. He noted that acquisition ofthis site as a better access into the development in which an majority of the lots fall within Forsyth County and which has already been approved. He noted the approval oft this request would allow for six more homes, bringing the total for the development to 101 homes. He noted that the developer plans to extend public water to the property by way ofl Happy Hill Road. He introduced Mr. Norris Clayton as the Engineer for the project. He pointed out that the request is consistent with the Stokesdale Land Use Plan and  requested a favorable vote by Council.  4    Council, Staff and Developer discussed the history of the previous case involving a Duke Energy  access, In Opposition:  Shanea Carroll, 7581 Happy Hill Road, Kernersville, NC - lives adjacent to the property and expressed concerns with the traffic safety issues with the entrance located at the top oft thel hill Darrell Watkins, 7575 Happy Hill Road, Kernersville, NC - has lived] here all ofhis life and pointed out that the access road will encroach ontol his property affecting all the utilities located int this area. He asked Council to come look at the site and think about the effect on the area. He spoke of the rock in this area and that has always been there and asked who would be responsible Council and the Attorney discussed allowing more time to ensure that everyone is heard. Councilman Jones made a Motion to allow speakers both for and against 10: minutes to speak and asked that they not be redundant with their comments. Councilman Landreth seconded the  and recommended a traffic analysis be conducted.  for the damage caused by the blasting that will have to be done.  motion. Mayor Crawford Councilman Landreth Councilman Rigsbee Motion carried.  Aye Aye Aye  Mayor Pro Tem Foy Aye Councilman Jones  Aye  Mr. Norris Clayton, Engineer with Hugh Creed, noted that the right-of-way should be Dwayne Dalton, (no address given) spoke on behalfofthe wildlife in the area and asked that it Gerard Carter, 7565 Happy Hill Road, Kernersville, NC - expressed concerns with the location of the access road and suggested they use the access the Developer says he already has and not this location as iti isi in a blind spot and will be a safety issue. Reminded Council that this Albert Schneyer, 7544Happy Hill Road, Kernersville, NC - reminded Council all the traffic will access this development by Happy Hill Road and asked who would put in a turn lane and stoplight here. He noted other traffic concerns on Happy Hill Road and Hwy. 1581 that already exists. He expressed concern also for eliminating wildlife and agricultural uses and open spaces. Reece Curry, 8756 Van Hoy Road, Kernersville, NC - asked ifthis is to rezone the entrance  sufficient for the 8 inch water line. not! be developed but left for the wildlife.  is for 101 homes and not the 7 proposed on this site.  on Happy Hill Road or does it include Bentridge Forest also?  5    Mayor Pro Tem Foy stated that this request is to rezone approximately 10 acres on Happy Hill Road and that to the best of! his knowledge the land adjacent to Mr. Curry's property and lies  within Forsyth County has already been approved by Forsyth County.  Rebuttal:  Greg Garrett, corrected his comments from before based on emails from Mr. Oliver Bass and Mr. Tom Medlin that stated that we did not have to rezone property ift there were not going tol be any houses built on1 that property. He then explained the topography and environmental issues with this other access making it ai more expensive option. He added that NCDOT will conduct a traffic analysis and any turn lanes or stoplights would fall under its jurisdiction and be required if deemed necessary. Hei then noted that he was well aware of the rock in the area and would take Margaret King, 7582 Happy Hill Road, Kernersville, NC = spoke of the rock present when building herl house on Happy Hill Road and expressed a concern that the developer not be aware Adam Meylor, 7587 Happy Hill Road, Kernersville, NC - stated that his property adjoins this site and spoke of the numerous holes hel had to dig for his perk test when building his home. He Mr. Garrett readdressed the rock issues and stated that the testing that has been conducted will Council and Mr. Snyder discussed the connection to the Town's water system. It was noted that there is no condition that they be connected through this rezoning as this is a straight rezoning Mayor Pro Tem Foy then presented maps and documents from Forsyth County that illustrates the road would encroach on the property to the south and north ofthis access to the development. He questioned whether or not there is sufficient right-of-way here to construct the street. Mr. Clayton stated that there is a 57-foot easement, and they would have to work within the  all precautions necessary toj protect structures in the area.  ofhow much rock is in this area.  attested to the amount of rock in the area.  strategically dictate where the road will be constructed.  request.  easement.  Council expressed concern with easement that this access could encroach onto private property. Mr. Clayton reminded Council that this is ai rezoning request and what is the best use ofthe property. He noted that the request would have to go through a subdivision approval process Darrell Watkins, adjacent resident to the south, stated that he measured today and ifthis roadway Several Councilmembers stated that they were very familiar with the area as they have ridden  where these concerns would be addressed. takes up 70 feet, then it will take his, driveway.  through this area all their lives and expressed concerns with this access.  6    Mr. Snyder spoke oft the rezoning request and explained that Council will need to determine whether or not they are comfortable with the RS-40: zoning of this site or isi it to remain agricultural. The alternate questions are all great questions; however, they can't be answered at Mayor Pro Tem Foy then asked about the water main shown through lot 33. Mr. Garrett explained that the project has been approved by Forsyth County in two sections. He asked Staff to present the special use map that has been approved to show that the sections have been segregated sO that the traffic for all 94 homes could not come out on Happy Hill Road. He noted that they are Council asked questions about the stream crossing and the location of the water line. Mr. Clayton pointed out the layout of the waterline. It was noted that there is no requirement that they connect to the Town's water. Mr. Garrett stated that they have publicly said they would connect to the Town of Stokesdale's water system. Mr. Clayton added that the approved plans indicate they  this stage in the process.  obligated to follow this map.  connect to the Town's water system. Mayor Crawford declared Public Hearing closed.  Councilman Jones made a Motion to deny Zoning Case #2 22-12-PLBD-0031 for property located at 7577 Happy Hill Road, Kernersville, NC. Mayor Pro Tem Foy seconded the motion.  Mayor Crawford stated his support for property owner rights. Council at the March 9, 2023 Regular Council meeting:  Verbatim transcript of Councilman Jones comments inserted here at the direction of "Councilman Jones said yes Mr. Mayor, Ihave got several points I'm going to make here and it's going to take a while. Iwill try to. be as brief as possible. Iobserved: this previous Council rezone the property offofCold Water. Road and this was the first time that the Town of Stokesdale water had been extended back over into. Forsyth County, we buy our waterfrom Forsyth County. Iobserved: that Mayor. John Flynt at the time provided a letter to. Forsyth County promising water to that particular developer and at that time, he had no vote of Council to sign such a letter. Council subsequently made a vote, Idon't) know how long it was after that letter was signed, but subsequently Council voted toj provide water on Cold Water. Ibring this up because ofsome technical points, the way our water system operates, the way our administrative process operates, the Cold Water project, there was no plan review sO no Stokesdale, no Engineer looking at the plan on behalfofthe Town of Stokesdale, reviewed that plan and there were no inspections were done on that Cold Water Road water main extension over to. Forsyth County. That gets uS to Happy. Hill. There was a, subsequent vote by the previous Council regarding, agreeing toj provide, to allow RS Parker Homes to connect to our Town ofStokesdale water. system. Where Ihave, Ihave several different issues pertaining to this, like my. goodj friend Mr. Landreth pointed out, ifit was just a rezoning case about seven lots offofHappy Hill Road it would be a lot more, simple. As the applicant pointed out, there are multiple jurisdictions involved. here and that is unfortunate but that doesn' 't mean. that Id am an automatic yes vote on  7    anything going across the county line. The Town ofStokesdale currently has a cap of300,000 gallons per day to buy water from Forsyth County. We're negotiating to1 raise that cap andI think that will. be done relatively, soon. But, Ias a Councimember, at the moment have to consider that it is still capped at 300,000 gallons a day. There' 's a, usage that is going back over tol Forsyth County and Idon' 't know what that will, once that is completely built out here what's proposed, Idon' 'ti know what that usage will be and I'm concerned. about that. Just like Mr. Landreth, Igrew up ini this area and I have been up and down. Happy. Hill Road countless times. I'mi not sure. Icould brag about riding my bicycle up and down that road but I've been up and down that road on tractors and. Ihave picked up rocks offthe farms on Happy. Hill. Road. Ihave that merit badge. Iam well aware of the rock over there. God made that corner ofthe Town a little rougher than He did the rest of Stokesdale andi the applicant can' 't help that and those that are opposed to this rezoning can' 't help that. That' 'sj just afact. It is rocky over there especially along the ridges and. Pearman Quarry Road. The rock quarry is right around the road, excuse me, right around the corner on. Pearman Quarry Road. I have concerns that we will have a difficult time getting Town ofStokesdale water lines installed there. Idon'tlike the idead ofcross- country water lines without interfacing with the Town ofStokesdale Engineer. We have no memo ofunderstanding or interlocal agreement with Forsyth County, Oak. Ridge or anybody else here involvedi regarding the administration of our water system in Forsyth County into this development and that concerns me. We would. need to be able to collect aj plan review. fee, and an inspections fee and then we. need toj provide those. services for this development and until the Town of Stokesdale is satisfedIwouldn' 't want to. see the plat recorded. and any lots, sold over in Forsyth County. Right now we don' 't have sO much as one contact in Forsyth County that we are discussing these procedurals issues with. Again ifit wasj just about seven lots, Icouldn'treally see much ofay problem with that but Idon'tlike the little bottleneckIsee going into this property, fifly sevenfoot is not much. Just like myJ friend. Mr. Landreth, I generally vote for rezonings, I think property rights are aj fundamental, freedom that we have in this country and. Id am always very careful how Iconsider voting on a rezoning case as a Planning. Board member and a Council member. And in this case, Ihave done a lot ofpondering and I have examined this several. different times over a period of time. Ihave talked to various people. At the endofthe day, Ihave elected to use myj judgement and common sense can' 't be defined. But this project, everything. I can. see, goes against my common sense and goes against myjudgement and I'm not Mayor Pro Tem Foy agreed with the safety concerns brought up tonight. He also supports property rights and has aj problem with this easement encroaching on other people's property. He expressed concern with the water connection that there is no binding document in this situation. Councilman Rigsbee agreed with previous comments in regard to the encroachment on the adjoining properties. He expressed concern with the unknown and the impact it will have on the area. Ifa approved, this is out of our hands. He felt this project does not fit the land here and is Town Attorney Chuck Winfree reminded Council this is a straight rezoning and that the developer could reconfigure the projects ifthey desired. This plan presented is not binding.  voting for it and that' 's why Imade the motion. )  He stated that this is a big deal and that hei is noti in favor of this request.  inconsistent with what is out there. now.  8    Councilman Landreth also expressed concern with this project. He also supports property rights Mr. Winfree reminded Council that the motion must include a consistency statement with their Councilman Jones Amended his motion to include that this request is not consistent with the area and the topography of the land and is inconsistent with good planning despite the Staff's  and the right to sell their property ifthey sO desire. findings off fact regarding this request.  recommendation to approval, they have not considered all these factors.  Mayor Pro' Tem Foy agreed to the amendment.  Mayor Crawford Councilman Landreth Councilman Rigsbee Motion carried. County.  Aye Aye Aye  Mayor Pro Tem Foy Aye Councilman. Jones  Aye  Mayor Pro Tem Foy then referenced his earlier comments regarding the approval by Forsyth Mayor Pro Tem Foy made a Motion for the Town Clerk to draft ai resolution and obtain Mayor Crawford's signature in reference to the Forsyth County approved site plan F1623 stating that the Town of Stokesdale's governing board respectfully objects tol Forsyth County's decision to remove the internal road connection between Lakeside Manor Drive and Bentridge Forest Drive that was originally approved with rezoning case F-1597. The: resolution to include verbiage stating that the request to add back an internal road connection aligns with the requirement in the written conditions of Zoning Case F-1623 pursuant tol NCGS 160D-703 and that the developer has signed off to agree to these conditions, and that removing the internal connection resulted in Stokesdale Municipal water lines going through three (3) lots back yards and removes the  practical connectivity desired in new subdivisions. Mayor Crawford seconded the motion.  Mayor Crawford Councilman Landreth Councilman Rigsbee Motion carried.  Aye No Aye  Mayor Pro Tem Foy Aye Councilman Jones  Aye  Mayor Crawford recessed the meeting at 9:21 pm and reconvened the meeting at 9:36 pm.  OLD] BUSINESS: 9.  Adoption of Internal Controls and Separation of Duties Policy. (Continued from  January 12, 2023)  9    Councilman. Jones made al Motion to approve the Internal Controls and Separation ofDuties Policy as presented and noted Revised February 9, 2023. Mayor Pro Tem Foy seconded the motion.  Mayor Crawford Councilman Landreth Councilman Rigsbee Motion carried.  Aye Aye Aye  Mayor Pro Tem Foy Aye Councilman Jones  Aye  10. Discussion on Town ofStokesdale's) IT Contract. (Continued from January 12, 2023)  Councilman Rigsbee presented two quotes:  1. Total Computer Solution (TCS) at $677.84 per month andi no extra cost: for service calls  as bill under the current contract, 2-year contract. 2. GeekBox IT at $667.19 per month  Mr. Thacker stated that al budget amendment would be required.  Mayor Pro' Tem Foy made a Motion to enter into a 1-year contract with' Total Computer Solutions (TCS) for $677.84 per month, contract to be effective 4-1-2 2023 and that al budget amendment be  placed on the March gth agenda. Councilman Rigsbee seconded the motion.  Mayor Crawford Councilman Landreth Councilman Rigsbee Motion carried.  Aye Aye Aye  Mayor Pro Tem Foy Aye Councilman Jones  Aye  10A. Consideration of a Concurring Ordinance to amendment the Speed Limit on Athens Mayor Pro Tem Foy made a Motion to approve thei following Ordinance amending the speed limit  Drive.  on Athens Drive to 25 mph. Councilman Landreth seconded: motion.  ORDINANCE NO. 0-2023-03 ON ATHENS DRIVE  AN ORDINANCE TO REGULATE THE SPEED LIMIT  WITHIN THE TOWN OF STOKESDALE  WHEREAS, the municipality of the Town of Stokesdale became a body corporate and politic effective November 9, 1989 as provided by Chapter 488 Senate Bill 663 and as amended by Chapter 956 Senate Bill 1384 Session Laws of 1989 oft the General Assembly of  North Carolina; and  10    WHEREAS, by General Statute (G.S. 20-141 (b)(1)) the statutory speed limit within the incorporated areas ofai municipality is 35 miles per hour until and/or unless changed and/or modified by duly enacted ordinances ofs said municipality and after adoption by the State ofNorth Carolina Department of Transportation of concurring ordinances and upon the erection ofs signs giving notice oft the established and authorized speed limits. NOW, THEREFORE, BE: IT ORDAINED by the Town Council oft the' Town of Stokesdale as Section 1. The posted speed limit on. Athens Drive (SR 2101) between aj point 0.03 miles  follows:  south west ofSR 5007 and SR 2102 (Angel Pardue Road) in Stokesdale is  therewith set and established as 25 miles per hour.  Section 2. This ordinance is adopted on the basis of engineering and traffic investigations  that it is unsafe and therefore it shall be unlawful to exceed the speed limits established in this ordinance on the designated roads and/or highway as set forth  in Section 1 preceding.  Section 3. This ordinance is adopted pursuant to the authority granted by G.S. 20-141 (f). Section 4. This ordinance becomes effective upon the adoption by the State ofNorth  Carolina Department ofTransportation of Concurring State Ordinance Number 1083310 and the erection of signs giving proper notice oft the said established and  authorized speed limit.  Section 5. The enforcement oft this ordinance shall bei in accordance with the provisions of Section 6. This ordinance shall remain in effect until modified, amended and/or rescinded in  G.S.20-169, G.S. 20-176, and G.S. 20-183.  due lawful course by the Town Council oft the Town of Stokesdale.  The gth day ofFebruary, 2023. Mayor Crawford Councilman Landreth Councilman Rigsbee Motion carried. NEW) BUSINESS:  Aye Aye Aye  Mayor Pro Tem Foy Aye Councilman Jones  Aye  11. Discussion on Vendor to maintain Soccer Fields at Town Park.  No action taken at the present time. Representatives of the Property Committee will reach out to the Town's current vendor and discuss maintenance issues and possible solutions.  11    12. Discussion and Approval of dates for Budget Workshops for FY23/24 budget. Mrs. Thacker proposed the following dates for Council's Budget Workshops:  March 2, 2023 April 6, 2023 May 4, 2023  Mayor Crawford made a Motion to schedule the Budget Workshops as proposed on March 2,  April 6 and May 4 at 7 pm. Councilman Jones seconded the motion.  Mayor Crawford Councilman Landreth Councilman Rigsbee Motion carried.  Aye Aye Aye  Mayor Pro Tem Foy Aye Councilman Jones  Aye  13. Consideration of a Request for Proposal (RFP) for Audit Firms for FY 2022-2023 Mrs. Thacker referenced the Request for Proposals included in the agenda packet and sent out to Council by email. It wasi noted that Rouse, Rouse, Rouse and Gardner, LLPI has performed the Town's audit for ai number of years and that it is good practice for the Town to change auditors Councilman Jones made a Motion to approve the Request for Proposal and to send to the amended list ofauditors as presented by the Finance Officer. Councilman Landreth seconded the  Financial Records.  and should be removed from thel list.  motion. Mayor Crawford Councilman Landreth Councilman Rigsbee Motion carried.  Aye Aye Aye  Mayor Pro Tem Foy Aye Councilman Jones  Aye  14. Consideration of Appamimckeappanment to the Planning Board. (2-year term Counciman Jones made a Motion to appointment Michael Threatt to the Planning Board fora2  to expire on 01/01/2025)  year term ending 01/01/2025. Councilman Landreth seconded the motion.  Mayor Crawford Councilman Landreth Councilman Rigsbee Motion carried.  Aye Aye Aye  Mayor Pro Tem Foy Aye Councilman Jones  Aye  12    15. Adoption of Final Version of Stokesdale Planning Board Rules & Procedures. Town Clerk stated that this is to clean up the document revised by Council at various times in the Councilman Landreth made a Motion to approve the Stokesdale Planning Board Rules and Procedures as presented February 9, 2023. Councilman Jones seconded the motion.  past.  Mayor Crawford Councilman Landreth Councilman Rigsbee Motion carried.  Aye Aye Aye  Mayor Pro Tem Foy Aye Councilman Jones  Aye  16. Discussion and Approval of Interlocal Agreement: Guilford County Contract No. 90004963, American Rescue Plan Act of 2021, Coronavirus State and Local Fiscal Recovery Funds Agreement between Guilford County and Town of Stokesdale. Mayor Pro Tem Foy introduced the item as part of the Guilford County ARPA grant and which Mayor Crawford made a Motion to approve the Interlocal Agreement: Guilford County Contract No. 90004963, American Rescue Plan Act of 2021, Coronavirus State and Local Fiscal Recover Funds Agreement with Guilford County and Town of Stokesdale as presented. Councilman Councilman Jones requested an Amendment to authorize the Mayor and Finance Officer Mrs.  has been reviewed by the Town Attorney Mr. Winfree.  Rigsbee seconded the motion. Thacker to sign the document. Mayor Crawford Councilman Landreth Councilman Rigsbee Motion carried.  Aye Aye Aye  Mayor Pro Tem Foy Aye Councilman Jones  Aye  17. Consideration of a. Job Description of part-time Administrative Assistant Position. Itv was suggested that a skills test be administered, aj probationary period be implemented and that Mayor Crawford made a Motion to approve the Administrative Assistant Job description as  reference checks be conducted.  presented. Councilman Jones seconded the motion.  Mayor Crawford Councilman Landreth Councilman Rigsbee  Aye Aye Aye  Mayor Pro Tem Foy Aye Councilman Jones  Aye  13    Motion carried.  18. Consideration of a Proposal for Engineering Services for Plan Review and  Intermittent Inspection with Hazen and Sawyer.  Removed from the agenda.  18A: Discussion on increase inj plan review fees and inspection fees  Council discussed increasing the Town's plan review fees and an inspection fee to offset the fees paid to the Town Engineer to review and inspect plans for the extension of water lines. Councilman Jones made a Motion to increase the Plan Review fee to $1500 per review and to implement a $1 per linear foot inspection fee. Mayor Pro Tem Foy seconded the motion.  Mayor Crawford Councilman Landreth Councilman Rigsbee Motion carried.  Aye Aye Aye  Mayor Pro Tem Foy Aye Councilman Jones  Aye  Councilman Jones made a Motion that the plan review fee and the inspection feel become  affective 2-9-2023. Councilman Landreth seconded the motion.  Mayor Crawford Councilman Landreth Councilman Rigsbee Motion carried.  Aye Aye Aye  Mayor Pro Tem Foy Aye Councilman. Jones  Aye  18B. Discussion on the protection of water meter vaults near driveways. Councilman Jones noted an issue where aj property owner. has widened their driveway and installed ai new culvert, andi it appears the water meter is now closer to the driveway. Council Councilman Jones made a Motion that Staff draft al letter to the property owner advising them of the situation and their responsibility for the repairs should the water meter be damaged. The letter is to be sent by certified mail. Mayor Crawford seconded the motion.  discussed the issue and the responsibility should the meter be damaged.  Mayor Crawford Councilman Landreth Councilman Rigsbee  Aye Aye Aye  Mayor Pro Tem Foy Aye Councilman Jones  Aye  14    Motion carried. 19. Council Comments.  Mayor Pro Tem] Foy revisited thei issue ofno representation for Stokesdale on the Guilford County School Board. Several Councilmembers were interested inj possibly adopting ai resolution or other  measures toi help the situation.  Mayor Crawford thanked everyone for attending the meeting.  Councilman Jones also expressed concern with the situation with the school board. He thanked  everyone for attending the meeting.  Councilman Landreth also thanked those in attendance.  Mayor Crawford thanked everyone for coming out and announced a fundraiser for First Christian  Church.  20. Closed Session in accordance with S 143-318.11. Closed sessions.  (a) Permitted] Purposes. Iti ist thej policy oft this Statet that closed sessions shall bel held only wheni required toj permit aj public body to act in the public interest as permitted in this section. Aj public body may hold a (3) To consult with an: attorney employed or retained by thej public body in ordert toj preserve the attorney- client privilege between the: attorney and thej public body, which] privilege is hereby acknowledged. 6) To consider the qualifications, competence, performance, character, fitness, conditions of appointment, or conditions ofi initial employment of ani individual public officer or employee or prospective public officer or employee; ort tol hear ori investigate a complaint, charge, or grievance by or against an individual public officer or employee. General personnel policy issues may not be considered in a closed session. Aj public bodyi may not consider the qualifications, competence, performance, character, fitness, appointment, or removal ofa member ofthep publicbody or another body andi may not consider or filla a vacancy amongi its owni membership except in an open meeting. Final action making an appointment or discharge or removal by a public body having final authority for the appointment or discharge, or removal shall be taken in an open meeting. Mayor Crawford made a Motion to enter into closed session at 11:07 pm. Councilman Jones  closed session and exclude thej public only when a closed session is required.  seconded the motion. Mayor Crawford Councilman Landreth Councilman Rigsbee Motion carried.  Aye Aye Aye  Mayor Pro Tem Foy Aye Councilman. Jones  Aye  Council reconvened in Open Session at 11:40 pm.  21. Adjournment.  15    Mayor Crawford made al Motion to adjourn the meeting. Councilman Jones seconded the  motion. Mayor Crawford Councilman Landreth Councilman Rigsbee Motion carried.  Aye Aye Aye  Mayor Pro Tem Foy Aye Councilman Jones  Aye  Being no further business to come before Council, the meeting was adjourned at 11:40 pm.  ANNOUNCEMENIS:  The Town of Stokesdale Town Planning Board will hold a meeting on February 21, 2023, at 7:00 PM inside the Town Hall Council Chambers, located at 8325 Angel- The' Town ofStokesdale Town Council willl hold a regular meeting on. March 09,2023, at 7:00 PM inside the Town Hall Council Chambers, located at 8325 Angel-Pardue  Pardue Road, Stokesdale, NC27357.  Road, Stokesdale, NC: 27357.  Approved: April 13, 2023  Michael E. Crawford, Mayor  ATTEST:  Dale F. Martin, Town Clerk  16