MINUTES TOWN OF STOKESDALE REGULAR TOWN COUNCIL MEETING 8325 ANGEL-PARDUE ROAD STOKESDALE, NC: 27357 JANUARY12, 2023 AT 7:00 PM  Member's present were: Mayor Pro-Tem Derek Foy; Council Members: Jimmy Landreth, Tim Jones. Councilman Jim Rigsbee arrived at approximately 7:04 PM; Town Attorney Charles Winfree; Finance and Budget Officer Kim Thacker, Town Clerk Dale Martin and Deputy Town  Clerk Robbie Wagoner. Absent: Mayor Mike Crawford.  1.  Call to Order, Pledge of Allegiance, and Invocation.  Mayor Pro Tem Derek Foy called the meeting to order and led the Pledge of Allegiance.  Councilman Tim Jones delivered the invocation. Review and Adopt the Agenda.  2.  Mayor Pro Tem Foy added Item #9A, James Reed's Boy Scout/Eagle Scout project and Item #9 B, Aaron Babson of Hazen and Sawyer to present the modeling results for water line extensions. Mayor Pro Tem Foy also requested to move Council Comments after Citizens Comments and Councilman Landreth made a Motion to adopt the agenda as amended. Mayor Pro Tem Foy  before the Closed Session. seconded the motion. Mayor Crawford Councilman Landreth Aye Councilman Rigsbee Motion carried, 3-0.  Absent Absent at time vote was taken  Mayor Pro' Tem Foy Councilman Jones  Aye Aye  3.  Review and Adopt the Minutes: November 9, 2021 Regular Town Council Meeting;  October 13, 2022 (Closed Session-continued from December).  Councilman Jones made a Motion to approve the minutes ofl November 9, 2021 as presented.  Councilman Landreth seconded the motion. Mayor Crawford Councilman Landreth Aye Councilman Rigsbee Motion carried,3-0.  Absent Absent at time vote was taken  Mayor Pro Tem Foy Councilman Jones  Aye Aye  5    Councilman Jones made a Motion to continue the October 13, 2022 Closed Session minutes to  later in the meeting. Mayor Pro Tem Foy seconded the motion.  Mayor Crawford Councilman Landreth Aye Councilman Rigsbee Motion carried, 3-0.  Absent Absent at time vote was taken  Mayor Pro Tem Foy Councilman Jones  Aye Aye  4.  Public Safety Reports: a) Stokesdale Fire Department  Fire ChiefTodd Gauldin presented the monthly report. Councilman Jim Rigsbee arrived at' 7:04 PM. b) Guilford County Sheriff's Office  Master Corporal Swaringen and Captain Howell presented this month's safety report.  5.  Administrative Reports: a) Administrative Report:  Town Clerk Dale Martin presented the Administrative Report.  b) Planning Board:  Councilman Landreth made a Motion to appoint Mr. James Greene to a 2-year term on the  Planning Board. Councilman Jones seconded the motion.  Mayor Crawford Councilman Landreth Aye Councilman Rigsbee Motion carried, 4-0.  Absent Aye  Mayor Pro Tem Foy Councilman Jones  Aye Aye  c) Events Committee:  None presented.  d) Property Committee:  Councilman Jim Rigsbee and Deputy Clerk Robbie Wagoner updated Council on the payments  received for the vandalism that occurred at the Town Park. e) Town Park Improvement Committee:  6    Mr. Tee Stephenson highlighted the Special Called meeting on January 5,2 2023 stating that approximately 16j people attended the public forum. He noted that it was a great meeting and the items discussed will bei incorporated into our plans as much as possible. He noted that more  information will be presented lateri in the: meeting.  6.  Financial Reports:  a) Finance/Budget Officer: Kimberly Thacker  Mrs. Kim Thacker presented the financial reports for both the General Fund and Water Fund  accounts. 7.  Citizen's Comments from thel Floor (3-Minute Limit per Speaker).  None presented. OLD BUSINESS: 8.  Resolution for Guilford County to Provide Sheriff] Deputy Traffic Control for First  Week of School at Stokesdale Elementary.  Mayor Pro Tem Foy introduced this item and asked Stafft to read thej proposed resolution. Councilman Jones made a Motion to adopt the following Resolution R-2023-01, Requesting Funding for Traffic Control at Stokesdale Elementary School, and authorize the Mayor to sign the document and that within 21 days locate the budget amount tol be inserted, it be signed and Mayor Pro Tem Foy offered an amendment to the resolution and pointed out that the figure shared for the general fund budget is inflated due to ARPA funds, which are restricted and will be placed in a separate fund, but which is reflected as revenue per the Auditor. The figure to be inserted should be $560,690.11. Councilman Jones accepted the amendment.  distributed.  RESOLUTION NO. R-2023-01  RESOLUTION ADOPTED BY TOWN COUNCIL REQUESTING FUNDING FOR TRAFFIC CONTROL AT STOKESDALE CLEMENTARY SCHOOL  WHEREAS, the Town of Stokesdale is located in the northwest corner of Guilford County and has a 2021 US Census population of 5,995 citizens within the corporate limits. The Town operates under al Mayor-Council form of government and offers limited services which includes providing water, a Town Park and limited Planning and Zoning services funded with a $560,690.11 total budget and which levies no ad valorem property taxes. Stokesdale stopped receiving aj portion oft the sales taxes collected by Guilford County in 2003 after the Guilford  7    County Commissioners changed their method of calculating distributions to municipalities to an WHEREAS, Stokesdale Elementary School is located within the Town ofStokesdale, Guilford County, North Carolina and plays a vital role in shaping thel lives of our children by providing a WHEREAS, the Guilford County School system is one of the largest school systems in North Carolina, and operates with al budget of $999,705,745 dollars that is allocated to all schools within the district. Guilford County Schools serves 67,949 students and has at total of 68 elementary schools within the County. In 2018-2019: school year, an average of$11,778 was WHEREAS, safety within all schools is a rising conçern with unprecedented violence and many schools are overcrowded. In addition, the motoring public traveling to and from school each day causes safety concerns within the school campus as well as the roads leading to and from the WHEREAS, the Guilford County Sheriff's Department is charged with maintaining as safe environment for all citizens ofGuilford County, including our school, Stokesdale Elementary School. The Guilford County Sheriff's Department operates with a $80,624,096 budget. WHEREAS, the Town Council is very sympathetic to the dangerous situation caused by the volume oft traffic traveling through the intersection ofUS Highway 158 and NC Highway 68, the location of the school. A traffic count from 2021 estimates 7,600 vehicles travels through this area per day. The Town further shared their concerns with staff from NCDOT on February 10, 2022, when officials were invited to a Council meeting to discuss safety concerns ofroads within WHEREAS, the Town expresses their concern with the lack of funding by both the Guilford County School System and the Guilford County Sheriff's Department toj provide such traffic control. The safety of students at Stokesdale Elementary should not be ignored and bet taken seriously enough to provide traffic control at our school and at every school where traffic isa WHEREAS, the Town of Stokesdale has a history of lending a helping hand by providing computer equipment and other necessary supplies to enhance the ability ofthe school toi meet the needs of each student and has recently been approached by Stokesdale Blementary School Administration and Staff to fund ai method for traffic control during the first week of school to help alleviate the confusion and hazardous condition that is caused by the large volume of traffic at the school. To: fund traffic control at Stokesdale Elementary would result in double taxation for our citizens as this service would come from the Town's budget in addition to money already allocated to Stokesdale Elementary School by both Guilford County School System and Guilford NOW,THEREPORE, THE' TOWN COUNCIL OF THE TOWN OF STOKESDALE wholeheartedly supports the School Administration's request that traffic control be provided and respectfully requests that the Guilford County School System and the Guilford County Sheriff's  ad valorem method thereby eliminating Stokesdale's portion; and,  quality education; and  spent per student; and  school; and,  -  the Town of Stokesdale; and  hazard; and  County Sheriff's Department.  8    Department allocate funds to cover the cost of providing traffic control services at Stokesdale Elementary School the first week of school each year going forward. Providing this essential service will greatly enhance the safety and wellbeing ofall the students and staff of Stokesdale Elementary School as well as the all citizens traveling on these roads during school hours.  Adopted the 12th day of. January, 2023. Mayor Crawford Councilman Landreth Aye Councilman Rigsbee Motion carried, 4-0.  Absent Aye  Mayor Pro Tem Foy Councilman Jones  Aye Aye  9.  Consideration of a Certification of Municipal Declaration to Enact Speed Limits and Request for Concurrence for a speed limit reduction from 35 mph to 25 mph on  Adano Road and Athens Road. (Continued from November)  Deputy Clerk Robbie Wagoner presented the history oft this request which began in December and the addition ofboth Adano Road and Athens Road. NCDOT requests clarification on which portion of Athens Road is being requested for 25: mph, the portion from the school to Angel Pardue Rd. and/or the portion from. Angel Pardue out to. Hwy. 158. NCDOT felt that the portion out towards Hwy. 158 would be al bit ofas stretch but could support the portion from the school to Council discussed the school zone distance and the safety concerns with the traffic congestion Councilman Jones made a Motion to request that NCDOT change the speed limit to 25 mph on Athens Road from Stokesdale Elementary School to Angel Pardue Road. Councilman Landreth  Angel Pardue.  during peak school hours.  seconded the motion. Mayor Crawford Councilman Landreth Aye Councilman Rigsbee Motion carried, 4-0.  Absent Aye  Mayor Pro Tem Foy Councilman Jones  Aye Aye  Mayor Pro Tem Foy made a Motion to approve the following certification and ordinance concurring with NCDOT to: reduce the speed limit on Adano Road to 25 mph. Councilman  Landreth seconded the motion.  9    ORDINANCE NO. 0-2023-01 ON ADANO ROAD  AN ORDINANCE TO REGULATE THESPEED LIMIT  WITHIN THE TOWN OF STOKESDALE  WHEREAS, the municipality ofthe' Town of Stokesdale became a body corporate and politic effective November 9, 1989 as provided by Chapter 488 Senate Bill 663 and as amended by Chapter 956 Senate Bill 1384 Session Laws of1 1989 oft the General Assembly of WHEREAS, by General Statute (G.S. 20-141 (b) (1)) the statutory speed limit within the incorporated areas ofai municipality is 35: miles per hour until and/or unless changed and/or modified by duly enacted ordinances ofs said municipality and after adoption by the State ofNorth Carolina Department ofTransportation ofconcurring ordinances and upon the erection of signs giving notice oft the established and authorized speed limits. NOW,THEREFORE, BEI IT ORDAINED by the Town Council oft the Town of Stokesdale as Section 1. Thej posted speed limit on Adano Road (SR 2199) in Angels Glen Subdivision in Section 2. This ordinance is adopted on thel basis of engineering and traffic investigations  North Carolina; and  follows:  Stokesdale is therewith set and established as 25 miles per hour.  that iti is unsafe and therefore it shall be unlawful to exceed the speed limits established in this ordinance on the designated roads and/or highway as set: forth  in Section 1 preceding.  Section 3. This ordinance is adopted pursuant to the authority granted by G.S. 20-141 (f). Section 4. This ordinance becomes effective upon the adoption by the State ofNorth  Carolina Department ofTransportation of Concurring State Ordinance Number 1083153 and the erection of signs giving proper notice of the said established and  authorized speed limit.  Section 5. The enforcement oft this ordinance shall be in accordance with the provisions of Section 6. This ordinance shall remain in effect until modified, amended and/or rescinded in  G.S. 20-169, G.S. 20-176, and G.S. 20-183.  duel lawful course by the Town Council of the Town of Stokesdale.  The 12th day of. January, 2023. Mayor Crawford Councilman Landreth Aye Councilman Rigsbee Motion carried, 4-0.  Absent Aye  Mayor Pro Tem Foy Councilman Jones  Aye Aye  10    9A. James Reed, Eagle Scout Project.  Mayor Pro Tem Foy introduced Mr. James Reed: from Boy Scout Troop 600, in Oak Ridge and asked him to describe an Eagle Scout project that he would like to pursue at the Town Hall/Park. He presented a power point presentation outlining his project to construct a site to properly retire Council discussed the location in the grassy area to the! left ofTown Hall adjacent to the sidewalk, the fire pit is to be covered and locked when not in use. Council discussed the supervision during construction since the project would require the use ofpower equipment. It was noted that the Town Hall's irrigation system will need tol be flagged so that it does not get  flags.  damaged.  Mr. Reed stated that the project must receive the approval of the Scout Master.  Mayor Pro Tem Foy made al Motion that Councilman Rigsbee and himself, contact. Excellence Lawn Care to review plans fori irrigation system and that they be Liaisons for the Council to oversee the project, pending approval of the project by the Scout Master. Councilman Jim Safety concerns were again noted ini regard to the use ofj power tools. The fire pit will be covered and locked. Mr. Reed will have a key during the construction phase, and it was agreed that the keys would be turned over to Town staff and the Stokesdale Fire Department when the project is  Rigsbee seconded the motion.  completed. Mayor Crawford Councilman Landreth Aye Councilman Rigsbee Motion carried, 4-0.  Absent Aye  Mayor Pro Tem Foy Councilman Jones  Aye Aye  9B. Aaron Babson, Hazen and Sawyer, Modeling Results for Water Line Extensions. Mr. Aaron Babson, Engineer with Hazen and Sawyer, presented aj power point presentation describing two (2) alternative plans: Coldwater Creek over to Hwy. 65 and the other down Happy Hill, Warner to Haw River Road. He stated that both have been evaluated, and the evaluation was done as ift the improvements to install the control valve at the point of entry from Winston Salem were completed. Hei then explained the extension details for both routes and pointed out the differences between the alternatives. Mr. Babson offered his recommendation to install 12-inch pipes and that the best place to spend the' Town's money would be to implement Alternative 2, Happy Hill, Warner Road, Haw River Road. He then made himselfavailable for Council then discussed with Mr. Babson, locations of existing 12-inch pipes and where  questions.  improvements would be needed.  11    NEW BUSINESS:  10. Discussion and Adoption of 2023 Health Reimbursement Arrangement. Mayor Pro Tem Foy made a Motion to continue this item to the February Agenda. Councilman  Jones seconded the motion. Mayor Crawford Councilman Landreth Aye Councilman Rigsbee Motion carried, 4-0.  Absent Aye  Mayor Pro' Tem Foy Councilman Jones  Aye Aye  11. Discussion of Separation of Duties Policy.  Councilman Jones referenced changes to this document previously, he asked the Town Clerk for acertified copy of this policy. He was advised that there were multiple copies ofthe document. Town Clerk Dalel Martin reported that the copy in front ofCouncil, is the version highlighted that she revised based on action by Council in 2018 and 2020. She explained a number ofitems Mr. Winfree advised that the errors should be fixed, and Council come up with a unified document that can be agreed upon. He offered to work with Council to come up with aj policy Council discussed methods to review this document and how it applies to the NC General Councilman Jones made a Motion to allow for a 20-minute recess to review oft this document, the intent to vote tonight on minor: revisions/corrections to create a document that can be Mayor Pro Tem Foy stated that he would be voting no, as he felt there had been time to review the document and that he was not aware of any issues with the document since it was voted on Councilman Jones asked the Town Clerk ifs she could provide a certified copy oft this document. Clerk Martin stated that she could not provide a certified copy due to the fact that she has never Council and Mr. Winfree discussed whether or not the document exists as there is not a fully executed copy oft the document. It was: recommended that ifthere are no changes, the document  that need to be verified and some typographical errors found.  that makes sense. Statutes.  enforced. Councilman Landreth seconded the motion.  by Council in 2020.  found a fully corrected or executed copy of the policy adopted in 2020.  could be cleaned up and executed. Mayor Crawford Councilman Landreth Aye Councilman Rigsbee  Absent No  Mayor Pro Tem Foy Councilman Jones 12  No Aye    Motion failed, vote 2-2.  Mayor Pro Tem Foy made a Motion that he and Councilman Jones work with Staff to produce a document for Council's consideration. Councilman Rigsbee seconded the motion. Itv was not the intent to make changes to the document but to clean up the document based on  changes previously adopted. Mayor Crawford Councilman Landreth Aye Councilman Rigsbee Motion carried, vote 4-0.  Absent Aye  Mayor Pro Tem Foy Councilman Jones  Aye Aye  12. Consideration of a Resolution Consenting to the Addition of Streets within North Mayor Pro Tem Foy made a Motion to approve the following Resolution Consenting to the Addition of Streets within North Ridge Phase 4 Subdivision to the secondary road maintenance system ofthe State ofNorth Carolina. Councilman Rigsbee seconded the motion  Ridge Phase 4 Subdivision. (NCDOT)  R-2023-02  RESOLUTION CONSENTING TO THE. ADDITION OF STREETS WITHIN NORTH RIDGE (PHASE 4) SUBDIVISION TO THE SECONDARY ROAD MAINTENANCE SYSTEM OF THE  STATE OF NORTHCAROLINA  WHEREAS, the North Carolina Department of Transportation has declared through its Secondary Road Addition Investigation Reports (File G-15-22) dated February 24 2022 that said streets, Popular BluffDrive (Extension of SR 4676) (.12 miles) and Backridge Drive, (.19 miles) meets the minimum requirements for addition into the Secondary Road System oft the State of WHEREAS, the cognizant District Engineer oft the North Carolina Department of Transportation does recommend the addition of Popular Bluff Drive (Extension ofs SR 4676) (.12 miles) and Backridge Drive, (.19 miles) to the Secondary Road System of the State ofNorth NOW, THEREFOR BE: ITI HEREBY RESOLVED THAT: The Town Council on behalfof the Town of Stokesdale, North Carolina does herewith, after due consideration and deliberation and without any objections being heard, concur and consent to the addition of Popular Bluff Drive (Extension of SR 4676)(.12 miles) and Backridge Drive, (.191 miles) to the Secondary Road System of the State ofl North Carolina to the same degree and measure to which property owners have petitioned said Department ofTransportation of the State of] North Carolina, and to the same degree and measure to which the said Department ofTransportation does now recommend acceptance into the said Secondary Road System of the State ofNorth Carolina.  North Carolina; and  Carolina.  13    This the 12th day of. January, 2023. Mayor Crawford Councilman Landreth Aye Councilman Rigsbee Motion carried, 4-0.  Absent Aye  Mayor Pro Tem Foy Councilman Jones  Aye Aye  13. Proposal to extend lawn care contract with Excellence Lawn Care for 1 year at the Councilman Rigsbee spoke with Excellence Lawn Care, the existing contract will expire March 31, 2023. The contract was a lyear contract and as far as hel knew there has been no negative feed back on the service provided. Councilman Rigsbee asked the owneri ifl he would be willing to extend this contract for another year under the same terms and conditions under the current contract. The owner indicated that he would be willing to extend the contract as such. Councilman Rigsbee made a Motion to extend the current contract for one (1)year with Excellence Lawn care, $24,000/year or $200/month and all other terms and conditions remain the same as the current contract. Contract year from April 2023 to April 2024. Councilman Councilman Jones expressed concern with having no contract, he asked that the Town make sure we have sufficient insurance coverage. Councilman Rigsbee stated that the intent is ifCouncil approves this, ai new contract would be prepared with the same terms as ini the current contract. If Mr. Winfree suggested Council authorize an amendment to extend the current contract under the same terms and conditions and that sufficient insurance requirements be added. Councilman Rigsbee withdrew his motion to allow time: for additional documents be prepared. 14. Consideration of Budget Amendment #2 for FY 2022-2023 and to create line item Mrs. Kim Thacker presented budget amendment #2 for the Water Enterprise Fund to create a line Mayor Pro Tem Foy made a Motion to approve the following Budget Amendment #2 forl FY  same terms and conditions.  Landreth seconded the motion.  needed, this item can be brought back to Council next month.  for Emergency Water Repairs.  item for emergency water repairs.  2022-2023. Councilman Jones seconded the motion.  2022-2023 FISCAL YEAR BUDGET  14    BUDGET ORDINANCE AMENDMENT #2 ORDINANCE NO: 0-2023-02  BEI IT ORDAINED by the Governing Board oft the Town of Stokesdale, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending Section 1: To amend the Water Enterprise Fund, Revenue & Expenses as follows:  June 30, 2023:  Decrease  Increase $15,000.00 $75,000.00  Balance $17,000.00 $600,000.00 $15,000.00  Section. A: Income =  Investment Income Water Sales Taps & Connection  $40,000.00  Section B: Expenses -  #11000 - Water Purchase #12003 - Engineering Consultation Fees #12004 - Dues & Subscription 312002- - Contract Operation  $45,000.00 $210,000.00 $5,000.00 $ 40,000.00 $5,000.00 $ 6,800.00  $5,000.00  $105,000.00  Section 2: Copies ofthis budget amendment shall be furnished to the Clerk of the Governing  Board, and to the Budget Officer for their direction. Adopted this 12th day of. January, 2023. Mayor Crawford Councilman Landreth Aye Councilman Rigsbee Motion carried, 4-0.  Absent Aye  Mayor Pro Tem Foy Councilman Jones  Aye Aye  15. Consideration of Applying for credit line increase for the Town's credit card. Mayor Pro Tem Foy asked about debit cards. Mrs. Thacker pointed out that a debit card would tie to the town's general fund account. She recommended a $5,000 spending limit and to cancel the Truist/BB&T credit card and apply for one through Fidelity Bank. The current limit is $3,000 for both cards, that are: issued to Dale Martin and Priscilla Hunsucker. Mayor Pro Tem Foy made a Motion to close the Truist credit card account and submit an application to Fidelity Bank for a new credit card, with a credit limit of$5,000. Councilman  Rigsbee seconded the motion.  15    Councilman Jones asked ifac document would need tol be prepared to authorize the bank to open this account. A resolution was discussed however, the minutes may have tol be approved. Council agreed that the Clerk would draft ai resolution and authorized the Mayor to sign.  Mayor Crawford Councilman Landreth Aye Councilman Rigsbee Motion carried, 4-0.  Absent Aye  Mayor Pro Tem Foy Councilman Jones  Aye Aye  Councilman Jones asked that the: resolution be sent to Council.  16. Consideration ofa request to move: funds from 60300 Legal Professional- I-Attorney Mrs. Thacker explained the need to move $555 from one account to another account within the same category. Due toi it being within the same category, no budget amendment is needed, only a Mayor Pro Tem Foy made a Motion to authorize the Budget and Finance Officer Kim Thacker to: move funds, in the amount of $555, from line item # 60300 Legal Professional - Attorney to  to 60200 Audit.  vote of Council is required.  line item # 60200 - Audit. Councilman Rigsbee seconded the motion.  Mayor Crawford Councilman Landreth Aye Councilman Rigsbee Motion carried, 4-0.  Absent Aye  Mayor Pro Tem Foy Councilman Jones  Aye Aye  Mayor Pro Tem Foy called a recess at 9:14 pm. Meeting reconvened at 9:21 pm.  17. Discussion on Town of Stokesdale'sl ITcontract.  Councilman Rigsbee presented aj proposal from the Town's current computer service provider, Total Computer Solutions (TCS), and explained a new security platform that will be used to Councilman Rigsbee referenced the updated document and noted the new proposal is for $240/month increase for the security and a small increase over the previous contract. He stated that the Town will need to either go out for bids again to find another provider or stay with TCS Council and Mrs. Thacker discussed the budget impact and the need for a budget amendment to cover this additional fee for TCS and additional fees due fort the remainder ofthe budget year. If al budget amendment is needed, it will need to be approved prior to approving a new contract  monitor the town's computer network.  and pay this additional cost to continue with them.  with' TCS.  16    Mayor Pro Tem Foy recommended that he work with Mrs. Thacker to determine what is needed. Councilman Rigsbee stated that the increase fee for the new platform will have to be implemented, he noted that we are currently operating without a contract; however, he will discuss this with TCS to make sure we are covered until such time ai new contract and budget amendment isj prepared and approved. He also noted that TCS mentioned Cyber Security Insurance which most municipalities carry, and he will discuss that option with' TCS as well. He also noted that the Town'ss server is near capacity which may need to be upgraded to carry the Mayor Pro Tem Foy offered to work Councilman Rigsbee and staffto look at what our future needs are and look out in the marketplace for potential vendors, get prices and bring this back to  town until 2025. He will discuss this with TCS also.  Council.  Councilman Jones referenced a strike-though on1 the current contract whereby the Indemnification Clause was eliminated. Mr. Winfree advised that it's not uncommon for this Councilman Jones made a Motion to continue this item to the February Council meeting. Mayor  clause to be eliminated or not included from the start.  Pro Tem Foy seconded the motion. Mayor Crawford Councilman Landreth Aye Councilman Rigsbee Motion carried, 4-0.  Absent Aye  Mayor Pro Tem Foy Councilman Jones  Aye Aye  18. RFP/RFQ Discussion and Potential Vote on Town Park and Town Water System Mayor Pro Tem Foy made a Motion that pending legal review, the Town submit Request For Proposals (RFP) toj potential vendors for basketball and pickle ball courts at the Town Park.  Potential Capital Projects.  Councilman Landreth seconded motion.  Mayor Crawford Councilman Landreth Aye Councilman Rigsbee Motion carried, 4-0.  Absent Aye  Mayor Pro Tem Foy Councilman Jones  Aye Aye  Mayor Pro Tem Foy referenced the packet information for the Request For Qualifications (RFQ), Professional Services, for potential water line extensions, projects still unidentified at this point, Mayor Pro Tem Foy made al Motion that pending legal review, the town submit al Request For Qualifications (RFQ)requesting letters ofi interest statements and qualifications to Professional Engineers to oversee potential water line extensions. Councilman Landreth seconded the motion.  17    Council discussed the process for interviewing and selecting an engineering firm, prior to any cost figures being disclosed. Once a vendor is selected based on qualifications, then negotiations  can begin for cost projections. Mayor Crawford Councilman Landreth Aye Councilman Rigsbee Motion carried, 4-0. Amphitheater  Absent Aye  Mayor Pro Tem Foy Councilman Jones  Aye Aye  Mayor Pro Tem Foy made a Motion to solicit a Request for Proposal (RFP). for the construction Mayor Pro Tem announced that the Town Park Committee has been working on this project, held a public meeting and was included in the public survey conducted three years ago. Council discussed the proposal and construction process oft the structure.  ofthe Amphitheater. Councilman Landreth seconded the motion.  Mayor Pro Tem Foy announced that the three projects discussed tonight, the money used for these projects is grant money received from the federal government and: not the' Town's fund balance. Councilman Landreth reminded everyone that if we don't spent this grant money, we must give it back. Councilman Jones added that if we overspend these grant funds, iti is his intent to not spend any money out ofthe general fund and recommended a contingency budget be included. Councilman Rigsbee added that the money belongs to the citizens and the: money must be spent appropriately. Councilman Landreth stated that he supports thej projects as presented, however we may need to cut back on something when it all comes to together.  Mayor Crawford Councilman Landreth Aye Councilman Rigsbee Motion carried, 4-0.  Absent Aye  Mayor Pro Tem Foy Councilman Jones  Aye Aye  19. Citizen's Comments from the Floor (3-Minute Limit per Speaker)  Dan O'Connor speaking on behalfofc concerned citizen asking that Council look at safety measures for Haw River Road in the area where two children have been struck and killed. Invited everyone to Cause and Coffee events which raises money for various charities and who Mayor Pro Tem Foy asked that Council Comments be made prior to the Closed Session.  works with churches tol help meet needs in the community.  21. Council Comments.  Councilman Rigsbee thanked everyone for attending and the positive things happening in Town.  18    Mayor Pro Tem Foy also appreciates everyone in attendance. He then reported on action by the Guilford County School Board to fill a vacant seat on the School Board for District 3 which includes Stokesdale. He then introduced Mr. Michael Logan to address Council. MichaelLogan introduced himself as a candidate for the vacant seat on the Guilford County  School Board.  Councilman Landreth thanked everyone for attending tonight's meeting.  Councilman Jones also thanked everyone for attending, referenced Mayor Pro' Tem Foy's comments in regard to the vacant seat on the Guilford County School Board and pledged support for elected officials having their voices heard, and the need to fill the vacant seat, he supports school choice, charter schools as a possible solution to some oft the problems with our school  system. Mayor Crawford Councilman Landreth Aye Councilman Rigsbee Motion carried, 4-0.  Absent Aye  Mayor Pro Tem Foy Couneilman Jones  Aye Aye  20. Closed Session in accordance with S 143-318.11. Closed sessions.  (a) Permitted Purposes. - It is the policy of this State that closed sessions shall be held only when required toj permit aj public body to act ini the public interest as] permitted in this section.. A public body may (3) To consult with an attorney employed or retained by the public body in order to preserve the attorney-client privilege between the attorney and the public body, which privilege is hereby Mayor Pro Tem Foy made a Motion to enter into Closed Session for the purpose of consulting  hold a closed session and excludet the public only when a closed session ist required.  acknowledged.  with the Town Attorney at 10:45pm. Councilman Jones seconded the motion.  Mayor Crawford Councilman Landreth Aye Councilman Rigsbee Motion carried, vote 4-0. seconded the motion. Mayor Crawford Councilman Landreth Aye Councilman Rigsbee  Absent Aye  Mayor Pro Tem Foy Councilman Jones  Aye Aye  Mayor Pro Tem Foy made. a Motion to return to Open Session at 11:08 pm. Councilman Jones  Absent Aye  Mayor Pro' Tem Foy Councilman Jones  Aye Aye  19    Motion carried.  Mayor Pro Tem Foy made a Motion that pending legal advice and approval, that we advertise the RFP'sand RFQ's approved tonight by electronic means, emails to potential vendors.  Councilman Rigsbee seconded the motion. Mayor Crawford Councilman Landreth Aye Councilman Rigsbee 22. Adjournment.  Absent Aye  Mayor Pro Tem Foy Councilman Jones  Aye Aye  Councilman Rigsbee made a Motion to adjourn at 11:11pm. Councilman Landreth seconded the  motion. Mayor Crawford Councilman Landreth Aye Councilman Rigsbee Motion carried, 4-0.  Absent Aye  Mayor Pro Tem Foy Councilman Jones  Aye Aye  Being no further business to come before Council, the meeting was adjourned at 11:11 pm.  ANNOUNCEMENIS:  The Town of Stokesdale Town Planning Board will hold a meeting on January 26, 2023, at 7:00 PM inside the Town Hall Council Chambers, located at 8325 Angel The Town of Stokesdale Town Council will hold a regular meeting on February 09, 2023, at 7:00 PM inside the Town Hall Council Chambers, located at 8325 Angel  Pardue Road, Stokesdale, NC 27357.  Pardue Road, Stokesdale, NC27357.  Approved: September 14, 2023.  ZALL Michael E. Crawford, Mayor  ATTEST:  Martin, Town Clerk  Lhhhgr  20