AGENDA Sawmills Town Hall Tuesday, December. 18, 2018  Regular Meeting of the Sawmills Town Council  6:00 pm  1. Call To Order 2. Invocation 3. Pledge of Allegiance 4. Adopt Agenda 5. Approve Meeting Minutes 6. Public Comment 7. Recognitions: A. Recycle Rewards 8. Financial Matters:  Mayor Johnnie Greene Mayor Johnnie Greene Mayor Johnnie Greene Mayor Johnnie Greene Mayor Johnnie Greene Mayor Johnnie Greene Mayor Johnnie Greene Mayor Johnnie Greene Mayor Johnnie Greene Mayor Johnnie Greene Mayor Johnnie Greene Town Administrator Christopher Todd Mayor Johnnie Greene Mayor Johnnie Greene  A. November 20, 2018 Regular Meeting Minutes  A. FY2017-2018 Audit Presentation B.A Adopt Budget Workshop Schedule A. Nuisance Abatement Update  9. Discussion 10, Public Comment 11. Updates:  A. Code Enforcement Report B. Town Administrator Updates C.Council Comment 12. Adjourn    Page lof6  TUESDAYNOVEMBER 20, 2018  TOWN OF SAWMILLS REGULAR COUNCIL MEETING  6:00 PM  COUNCIL PRESENT Mayor Johnnie Greene Clay Wilson Jeff Wilson Rebecca Johnson Keith Warren Joe Norman  STAFF PRESENT Christopher Todd Terry Taylor Julie A Good  CALL TO ORDER: Mayor Johnnie Greene called the meeting to order.  INVOCATION: Jeff Lambert gave the invocation.  PLEDGE OF ALLEGIANCE: Celina Proctor and Shyla Sanders from Sawmills  Elementary School led the Pledge of Allegiance.  ADOPT AGENDA: Mayor Johnnie Greene asked for a motion to adopt the November 20, Keith Warren made a motion, and Rebecca Johnson seconded, to adopt the November 20,  2018 Agenda.  2018 Agenda. All were in favor.  APPROVE OCTOBER 16, 2018 REGULAR MEETING MINUTES: Mayor Johnnie Greene asked for a motion to approve the October 16, 2018 regular meeting minutes. Joe Norman made a motion, and Clay Wilson seconded, to approve the October 16, 2018  regular meeting minutes. All were in favor.  PUBLIC COMMENT: Mayor Johnnie Greene asked if anyone had any questions or  comments at this time. No one wished to speak    November 20, 2018 Page 2 of5  RECOGNITIONS:  RECYCLE REWARDS WINNER: Mayor Johnnie Greene announced Mr. Kenneth Harris as the November Recycle Rewards winner. A credit of thirty-two dollars ($32.00) will be  added to his sanitation bill. No Council action was required. FINANCIAL MATTERS:  EMPLOYEELONGEVITYPAY: MayorJohnnie Greene stated that the Town ofSawmills has an employee longevity pay plan that has been historically paid out during the first pay Keith Warren made a motion, and Joe Norman seconded, to issue longevity paychecks to Town employees paid out the first pay period in December. All were in favor,  period in December.  CALDWELL COUNTY VETERANS HONOR GUARD DONATION REQUEST: MayorJohnnie Greene stated that the Caldwell County Veterans Honor Guard, Inc., requested Joe Norman made ai motion, and Rebecca Johnson seconded, to give a donation in the amount of one hundred dollars ($100.00) to Caldwell County Veterans Honor Guard, Inc. All were  adonation in the amount of one hundred dollars ($100.00).  in favor,  APPROVE AUDITORS CONTRACT FOR FY2018-2019: Mayor Johnnie Greene stated that the current contract with the Town auditors Lowdermilk, Church & Co., L.L.P. needs to bei renewed. The renewal contract will cover the period of. July 1,2018 to June 30, 2019. Keith Warren made a motion, and Joe Norman seconded, to approve a renewal contract with the Town auditors Lowdermilk, Church & Co, L.L.P. in the amount of $11,400.00 (eleven thousand four hundred dollars) and covering the period of. July 1, 2018 to June 30, 2019. All  were in favor.  BUDGET AMENDMENT FOR BAIRD PARK LIGHTING: Town Administrator Christopher Todd stated that during the regularly scheduled October Town Council meeting, the Town Council directed staff to proceed with the development of the Baird Park Lighting At this time a budget amendment in the amount of four hundred ninety thousand dollars ($490,000.000) would need to be made from the General Fund/Fund Balance to the Parks and  Project.  Recreation Department.    November 20, 2018 Page 3 of5  Joe Norman made a motion, and Rebecca Johnson seconded, to transfer four hundred ninety thousand dollars ($490,000.00) from the General Fund/Fund Balance to the Parks and Recreation Department for the Baird Park Lighting Project. All were in favor.  DISCUSSION:  TIMBERLINE LUMBER COMPANY, LLC PROPERTY: Town Administrator Christopher Todd stated that the Town Council, during their regularly scheduled October meeting, directed Town staff to proceed with a tax foreclosure on the property owned by the Town Attorney Terry Taylor sent a Notice of Intent of Foreclosure to Timberline Lumber Company, LLC., explaining that all owed taxes must be brought up to date by November 19, On November1 15,2018, Town Attorney Terry Taylor received an email from Attorney Robert A. Cox, Jr., stating that an auction sale was scheduled for December 13, 2018, for the Timberline Lumber Company, LLC., and that they would ask the Town hold off on a tax  Timberline Lumber Company, LLC.  2018, and ifnot, the Town would begin the process of foreclosure.  foreclosure until after that date.  Rebecca Johnson mades a motion, and Keith Warren seconded, to stay the tax foreclosure until the regularly scheduled January 15, 2019, Town Council meeting in order to see if the Timberline Lumber Company, LLC., is sold at auction. All were in favor.  PUBLIC COMMENT: No one wished to speak.  NOVEMBER CODE ENFORCEMENT REPORT: There are eight (8) code enforcement  cases open:  Teresa Annas Compton is the owner of a dilapidated house located at 4476 Sawmills School Road. Town Planner Becca Bleich stated that the asbestos study has been conducted and asbestos was found on the property. A firm is currently being spoken Carolyn Bray/Robyn Brittan, owner of abandoned mobile home located at 2570 Baker Circle. Town Planner Becca Bleich stated that an Attorney has been appointed to the Jose Montes, owner 4321 Cherokee Court. High grass/junk vehicles, Town Planner Becca Bleich stated that she spot checked property on June 14, 2018. Still no proper driveway has ever been installed. Town Planner Becca Bleich stated that a letter was sent giving the owner thirty (30) days to install a driveway. The thirty (30) daysare up on July 14, 2018, and homeowner will start to accrue fines if not compliant from  to with regards to asbestos removal;  estate and Terry Taylor with work with attorney;    November 20, 2018 Page 4 of5  that date. Town Planner Becca Bleich stated that another letter was sent on August 28, 2018, giving the home owner ten (10) more days. Town Planner Becca Bleich stated that she spot checked the property on September 11 and the homeowner was noti in compliance. Town Planner Becca Bleich stated that she spoke with homeowner on September 18, 20108 and homeowner stated that he would have the driveway completed on September 22, 2018. Town Planner Becca Bleich stated that the driveway was not completed until October 4, 2018. Four hundred fifty dollars ($450.00) have been incurred. Town Planner Becca Bleich stated that she sent a Midland IRA, owner of5711 Dream View Point. Noncontorming accessory structure. Town Planner Becca Bleich stated that she spot checked property in April. An accessory structure has been placed on the property before the principal structure has been constructed. Letter was sent on May 23,2018 with a deadline toi remove structure Sandra Parlier, daughter of the owner of 4380 Sawmills School Rd. Overgrown vegetation. Sandra contacted Town Planner Becca Bleich requesting extension on foreclosure process. Town Planner Becca Bleich stated that a letter was sent on August 7,2 2018, explaining the foreclosure process was initiated by Caldwell County but the nuisance violations would. need to be abated within fifteen(15)days. Deadline is August 22, 2018. The owner did not comply and another letter outlining fees was Chaney Carter, owner of 4361 Sawmills School Rd. Overgrown vegetation. Town Planner Becca Bleich stated that a letter was sent on July 19,2018, with a deadline of August 3, 2018. Town Planner stated that the nuisance was abated by the Town on August 10, 2018. Town Planner Becca Bleich stated that a lien will be placed on the property for the cost of the mowing. Town Planner Becca Bleich stated that al hearing was held on September 6, 2018. The homeowner did not show SO the Town can Bobby Prestwood, owner of 2239 Russell Dr. Rubbish, High Grass. Town Planner Becca Bleich stated that al NOV letter was sent on September 27,2018. Town Planner Becca Bleich stated that an extension was granted to the end of October. Town Planner Becca Bleich stated that improvements have been made and Town Planner Becca Bleich is working with the property owner to continue cleanup; Joe and Celine Helton, owners of 4358 Chantilly Dr. Trash. Town Planner Becca Bleich stated that a complainant stated that the property owners are dumping trash in the rear yard, causing a rodent issue. Town Planner Becca Bleich stated that she spot checked the property on October 18, 2018, and no trash was spotted. Town Planner Becca Bleich stated that she would continue monitoring the property.  invoice and letter to homeowner on October 9, 2018;  by June 7,2018;  sent with a deadline of September 21, 2018;  proceed to demolish house;  No Council action was required.    November 20, 2018 Page 5of5  TOWN ADMINISTRATOR UPDATES: Town Administrator Christopher Todd stated that on Tuesday, November 20, 2018, a firm came and removed asbestos from the Compton property at 4476 Sawmills School Rd. While the firm was removing the asbestos that was  known to be there, there was a small amount more found.  Mayor Johnnie Greene announced that the Town of Sawmills Christmas Tree Lighting will be held on Thursday, November 29, 2018, beginning at 6:30pm at the Sawmills Farmers The Town of Sawmills Annual Christmas Parade will be held Saturday, December 1,2018, beginning at 10:00am on Helena Street and going down US Highway 321A to Pregis. COUNCIL COMMENT: Mayor Johnnie Greene asked if anyone on the Council had any Mayor Johnnie Greene stated that he appreciated everyone coming out and the students from Sawmills Elementary School for doing the pledge. Mayor Johnnie Greene wanted to wish Joe Norman wanted the thank everyone for coming out and hoped everyone had a safe trip Keith Warren wanted to thank everyone for coming out and hoped to see everyone at the Town of Sawmills Christmas Tree Lighting and the Town of Sawmills Christmas Parade. COUNCIL ADJOURN: Mayor Johnnie Greene asked for a motion to adjourn.  Market Field.  questions or comments at this time.  everyone a Happy Thanksgiving.  home.  Jeff Wilson made a motion, and Keith Warren seconded, to adjourn the meeting. All were in  favor.  Johnnie Greene, Mayor  Julie A. Good, Town Clerk    AGENDA ITEM 7A  MEMO DATE: SUBJECT:  December 18, 2018 Recognition: Recycle Rewards Program  Discussion:  The Town of Sawmills would like to congratulate Marcie Brown on winning the Recycle Rewards Program for the month ofDecember. Mayor Johnnie Greene will present her with a Certificate of Appreciation. A thirty-two dollar ($32.00) credit will be added to the current  sanitation bill.  Recommendation: No Council action is required.    AGENDA ITEM 8A  MEMO DATE: SUBJECT:  December 18, 2018 Financial Matters: FY Ending June 30, 2018 Audit Presentation  Discussion:  Enclosed with your agenda packet is a copy oft the audit for fiscal year ending June 30, 2018. James Lowdermilk and Rick Hammer, with Lowdermilk, Church & Co., LLP, will be on hand to  formally present the audit to the Mayor and Council.  Recommendation: No council action required.    AGENDA ITEM 8B  MEMO DATE: SUBJECT:  December 18,2018 Financial Matters: Adopt Budget Workshops Schedule  Discussion:  Enclosed with this memo is a copy of the proposed FY2019-2020 budget workshop schedule. The annual Council budget retreat is scheduled for February 14th, 2019, from 9:00 am to 4:00  pm, at Western Piedmont Council of Government.  As presented, the budget schedule includes four (4) budget workshops.  Recommendation:  Staffrecommends Council adopt the FY 2019-2020 budget workshops schedule.    OFSAIIT  OAPORATED  FY2019-2020 Budget Retreat and Workshop Schedules  December 18th at 6:00 pm Regular Council Meeting January 17th at 6:00 pm Special Council Meeting February 14th from 9:00- Special Council Meeting March 7th from 5:00-7:00 Special Council Meeting April 4th from 5:00-7:00 Special Council Meeting April 18th from 5:00-7:00 Special Council Meeting May 2nd from 5:00-7:00 Special Council Meeting May 21st at 6:00 pm Regular Council Meeting June 18th at 6:00 pm Regular Council Meeting  Adopt FY 2019-2020 Budget Retreat and Workshop Schedules  (Sawmills Town Hall Council Chambers) Coffee with the Council (Sawmills Town Hall Council Chambers) Annual Council Budget Retreat (Western Piedmont Council ofGovernment) Budget Workshop Number 1 (Sawmills Town Hall Council Chambers) Budget Workshop Number 2 (Sawmills Town Hall Council Chambers) Budget Workshop Number 3 (Sawmills Town Hall Council Chambers) Budget Workshop Number 4 (Ifneeded) (Sawmills Town Hall Council Chambers) Presentation of FY 2019-2020 Budget and Call a Public Hearing (Sawmills Town Hall Council Chambers) Public Hearing and Adoption ofFY 2019-2020 Budget (Sawmills Town Hall Council Chambers)  4:00  *As required by law all meetings are open to the public.  Town of Sawmills 4076 US Highway 321-A * Sawmills NC * (828)396-7903 * (828)396-8955 fax  wwwyiownolsawmilscon    AGENDA ITEM 9A  MEMO DATE: SUBJECT:  December 18, 2018 Discussion:  Nuisance Abatement Update  Discussion:  During the August Town Council meeting the Sawmills Town Council voted to allow Town Administrator Christopher Todd, to approve agreements for demolition, not to exceed the budgeted funding level often thousand dollars ($10,000.00). Additionally, any agreement would be reviewed and approved by the Town Attorney. Due tot the cost ofdemolition and the cost of asbestos removal, the ten thousand dollars ($10,000.00) will not be sufficient to remove structure. The current estimate for the total work is nineteen thousand nine-hundred and fifty dollars ($19,950). This work would be For safety and liability reasons, staff recommends that all asbestos removal and demolition are completed by the same company. This should decrease the time to finish the project and allow fora Staff has examined the budget and should be able to fund the project within the Community Development department. If the department as a whole is to go more than 10% over budget, staff  accomplished by DH Griffin and its subsidiaries (for asbestos removal).  more streamlined process.  would request a budget amendment for the department at that time.  Recommendation:  Staffrecommends: Council vote to increase the total project limit from ten thousand dollars ($10,000.00) to  twenty thousand dollars ($20,000.00)    AGENDA ITEM11A  MEMO DATE: SUBJECT:  December 18, 2018 Updates: Code Enforcement Monthly Report  Discussion: the town. Recommendation: No Council action required.  The attached report shows the progress that Planner Becca Bleich continues to make throughout