AGENDA Sawmills Town Hall Tuesday, June 19, 2018 6:00 pm  Regular Meeting of the Sawmills Town Council  1. Call To Order 2. Invocation 3. Pledge of Allegiance 4, Adopt Agenda 5. Approve Meeting Minutes  Mayor Johnnie Greene Mayor Johnnie Greene Mayor Johnnie Greene Mayor Johnnie Greene Mayor Johnnie Greene Mayor Johnnie Greene Mayor Johnnie Greene Mayor Johnnie Greene Mayor Johnnie Greene Mayor Johnny Greene Mayor Johnnie Greene Mayor Johnnie Greene Mayor Johnnie Greene Mayor Johnnie Greene Mayor. Johnnie Greene Mayor. Johnnie Greene Mayor. Johnnie Greene Mayor Johnnie Greene Mayor Johnnie Greene Mayor Johnnie Greene Mayor Johnnie Greene  A. May 3,2018 Budget Workshop Minutes B. - May 15, 2018 Regular Meeting Minutes C. May 22, 2018 Special Meeting Minutes  6. Public Comment 7. Recognitions: A. Recycle Rewards 8. Public Hearing: FY2018-2019 Budget A. Open] Public Hearing B. Staff Commensyecommendition: C. Public Comment D. Close Public Hearing E. Council Action 9. Discussion:  A. Stormwater. Discharge Program Agreement B. Sixth Amendment to' Town of Sawmills Licensing Agreement :. AIA Grant and Resolution A. Planning Board Annual Report  10. Planning Matters: 11. Public Comment 12. Updates:  A. Code Enforcement Report B. Council Comment 13. Adjourn    MAY3,2018 MINUTES OF TOWN COUNCIL BUDGET WORKSHOP 5:00 P.M.  COUNCIL PRESENT Mayor Johnnie Greene Clay Wilson Jeff Wilson Rebecca Johnson COUNCIL ABSENT Joe Norman" Keith Warren  STAFF PRESENT Christopher Todd Karen Clontz Julie A Good  CALL TO ORDER: Mayor Johnnie Greene called the meeting to order. INVOCATION: Mayor Johnnie Greene gave the invocation.  PLEDGE OF ALLEGIANCE: Mayor Johnnie Greene led the Pledge of Allegiance, ADOPT AGENDA: Mayor Johnnie Greene asked for a motion to adopt the agenda. Clay Wesson made a motion, and Jeff Wilson seconded, to adopt the agenda. All were in  favor.  PROPOSED VIRGINIA ACRES SEWER PROJECT BUDGET: Town Administrator Christopher Todd stated that staff needed direction from Council regarding adding funds in the budget for the proposed Virginia Acres sewer project. Clay Wilson made a motion, and Rebecca Johnson seconded, to not include the neçessary funds for the proposed Virginia Acres sewer project in the draft Fiscal Year 2018/2019 budget. The motion carried with. Jeff Wilson being the only Council member opposed.  ITEMS FOR DISCUSSION:  Town Administrator Christopher Todd stated that with funding not being appropriated for the Virginia Acres sewer project, Council needed to make a decision regarding a possible water project in the Utility Fund and the General Fund Balance appropriation of one  hundred thousand dollars ($100,000.00)    UTILITY FUND:  Council chose, to use the eighty-six thousand dollars ($86,000.00) transferred from the General Fund, along with a one hundred thousand dollar ($100,000.00) Capital Reserve, toi replace water lines on Russell Drive. The money will be allocated to the Water  Department Repairs and Maintenance.  GENERAL FUND:  Council also directed staff to use the Fund Balance appropriation of one hundred thousand dollars ($100,000.00) towards paving projects. The one hundred thousand dollars ($100,000.00) will be appropriated to Public Works Repairs and Maintenance. COUNCIL ADJOURN: Mayor Johnnie Greene asked for a motion to adjourn.  Clay Wilson made a motion, and Jeff Wilson seconded, to adjourn the meeting. All were  in favor.  Johnnie Greene, Mayor  Julie. A Good, Town Clerk    Page lof5  TUESDAY, MAY 15, 2018  TOWN OF SAWMILLS REGULAR COUNCIL MEETING  6:00 PM  COUNCIL PRESENT Mayor Johnnie Greene Clay Wilson Jeff Wilson Rebecca Johnson Joe Norman COUNCIL ABSENT Keith Warren  STAFF PRESENT Christopher Todd Terry Taylor Julie A Good  CALL TO ORDER: Mayor Johnnie Greene called the meeting to order. INVOCATION: JeffLambert, Director of Ministries, gave the invocation.  PLEDGE OF ALLEGIANCE: Mayor Johnnie Greene led the Pledge of Allegiance.  ADOPT AGENDA: Mayor Johnnie Greene asked for a motion to adopt the May 15, ,2018 Joe Norman made a motion, and Rebecca Johnson seconded, to adopt the May 15, 2018  Agenda.  Agenda. All were in favor.  APPROVE APRIL 17, 2018 REGULAR MEETING MINUTES: Mayor Johnnie Greene asked for a motion to approve the April 17,2018 regular meeting minutes. Jeff Wilson made a motion, and Joe Norman seconded, to approve the April 17, 2018 regular  meeting minutes. All were in favor.  APPROVE APRIL 17, 2018 CLOSED SESSION MINUTES: Mayor Johnnie Greene Joe Norman made a motion, and Rebecca Johnson seconded, to approve the April 17,2018  asked for a motion to approve the April 17,2018 closed session minutes.  closed session minutes. All were in favor.  APPROVE APRIL 30, 2018 SPECIAL MEETING MINUTES: Mayor Johnnie Greene asked for a motion to approve the April 30, 2018 special meeting minutes.    May 15, 2018 Page 20 of5  Joe Norman made ai motion, and Clay Wilson seconded, to approve the April 30, 2018 special  meeting minutes. All were in favor.  APPROVE MAY3, 2018 BUDGET MEETING MINUTES: Mayor Johnnie Greene asked Joe Norman made a motion, and Rebecca Johnson seconded, to approve the May 3, 2018  for a motion to approve the May 3, 2018 budget meeting minutes.  budget meeting minutes. All were in favor.  PUBLIC COMMENT: Mayor Johnnie Greene asked if anyone had any questions or Ronnie Austen, owner of 1887 Kensway Dr., wanted to speak to Council about an ongoing problem with a renter at 1884 Kensway Dr., which is the home across the street from him.  comments at this time.  RECOGNITIONS:  RECYCLE REWARDS WINNER: Mayor Johnnie Greene announced Mr. Matt Smith as the May Recycle Rewards winner. A credit ofthirty-two dollars ($32.00) will be added to his  sanitation bill.  No Council action was required.  FINANCIAL:  PRESENTATION OFFY70I82DI9BUDGET AND. CALL FORI PUBLICHEARING: Town-Administrator Christopher Todd presented to Council a proposed budget for- Fiscal Year 2018-2019. Town Administrator Christopher Todd stated that the budget is balanced as required by the NC Local Government Budget and Fiscal Control Act. The Town's overall budget for FY2018-2019 totals three million two hundred eighty-one thousand seven hundred ninety-four dollars ($3,281,794.00). A few highlights of the proposed budget include no property tax increase; six percent (6%) increase of the sewer rates; decrease in water rates with creation of multi-tiered structure; an appropriation of Water and Sewer Fund reserves will be made this fiscal year; maintains current level of services; maintains current levels of benefits for employees. The Town will also maintain its current levels of service to the citizens. Council must hold aj public hearing on June 19, 2018, to adopt the budget. Joe Norman made a motion, and Jeff Wilson seconded, to hold a public hearing on June 19,  2018, to adopt the budget for FY 2018-2019. All were in favor.  WPCOG PLANNER/CODE ENFORCEMENT OFFICER AGREEMENT: Mayor Johnnie Greene stated that the current contract with the Western Piedmont Council of Governments (WPCOG) for planning services will expire on June 30, 2018 and will need to    May 15,2018 Page 3c of5  be renewed. The renewal of the services would be for twenty-three thousand twenty dollars Jeff Wilson made a motion, and Joe Norman seconded, to accept the contract with the WPCOG for at total oftwenty-three thousand twenty dollars ($23,020.00). All were in favor. BUDGET ORDINANCE AMENDMENT: Town Administrator Christopher Todd stated that during the May 3, 2018 budget meeting council had discussed a budget ordinance amendment for FY 2017-2018. The amendment increases eighty-six thousand dollars ($86,000.00) to the Capital Improvement Project Fund and decreases eighty-six thousand dollars ($86,000.00) from the Utility Fund to cover expenses for future projects. Clay Wilson made a motion, and Jeff Wilson seconded, to approve the budget ordinance amendment in the amount of eighty-six thousand dollars ($86,000.00) to the Capital Improvement Project Fund and decreases eighty-six thousand dollars ($86,000.00) from the  ($23,020.00).  Utility Fund to cover expenses for future projects. All were in favor.  PLANNING MATTERS:  BOARD OF ADJUSTMENT MEMBER APPOINTMENTS: Town Administrator Christopher Todd stated that there are two (2) seats on the Board of Adjustment Committee that expire June oft this year. Todd Hess, a regular Board of Adjustment member, has agreed tos serve another term, Jane Church, a regular ETJ Board of Adjustment member has declined Also, with the election of Mayor Johnnie Greene, there is an empty alternate in-town seat on We have an application from Reed Lingerflet to serve on the Board of Adjustment. Jeff Wilson made a motion, and Joe Norman seconded, to reappoint Todd Hess to the Board ofAdjustment Committee and to appoint Reed Lingerfelt as an in-town alternate on the Board  tos serve.  the Board of Adjustment.  of Adjustment Committee. All were in favor.  PUBLIC COMMENT: No one wished to speak.    May 15,2018 Page 40 of5  UPDATES:  CALL OF SPECIAL MEETING:  Joe Norman made a motion, and Jeff Wilson seconded, that the Town of Sawmills will hold as special meeting on Tuesday, May 22, 2018 at 6:00pm located in the Sawmills Town Council Chambers. The purpose of the meeting will be to discuss and vote to decide if the Town Council wishes to proceed with the proposed Virginia Acres sewer project, and toi recommend any necessary amendments to the draft Fiscal Year 2018/2019 budget regarding necessary  funds for the project. All were in favor.  APRIL CODE ENFORCEMENT REPORT: There are nine (9) code enforcement cases  open:  Teresa Annas Compton is the owner of a dilapidated house located at 4476 Sawmills School Road. The Town can move forward with contracting out abatement efforts (demo and removal) and require reimbursement in the form ofa lien on the property; Carolyn Bray/Robyn Brittian, owner of 2570 Baker Cir. Abandoned mobile home. Town Planner Becca Bleich stated in order to: move forward a final Notice ofViolation packet from the Town Attorney's office to set a hearing date will be needed before the Town can contract out the abatement efforts (demo and removal) and require John "Jody" McRary and neighbors, Jody Drive. Outdoor storage/junk vehicles in ROW/freight container. Thisisanon-comfoming use, Impressive Auto, encroaching on neighborhood and blocking street for Fire & Rescue/Trash Pick-up. Town Planner Becca Bleich stated that she believes that Town Administrator Christopher Todd and Mr. McRary have agreed on a place for relocating the shipping container. The Town has determined which.transport.: service will be utilized.. Town.Administrator. Jose Montes, owner 4321 Cherokee Court. High grass/junk vehicles. Town Planner Becca Bleich stated that she spot checked property on April 4, 2018. There was one car in the cul-de-sac. Still no proper driveway has ever been installed. Town Planner Becca Bleich stated that al letter was sent on April 4, 2018, giving the owner thirty (30) Janice Griffin, Trustee ofIona Griffin, 2148 Oaktree Ln. Abandoned, partially burned apartment building. Town Planner Becca Bleich stated that the former Town Planner Leslie M. Meadows spoke with lead contractor Lewis Miller, of Lewis Miller Construction on March 8, 2018. Mr. Miller stated that he is still waiting for the report from the structural engineer to determine what's salvageable of what remains of the burnt structure. Once cleared to begin reconstruction, Mr. Miller anticipates six (6) to eight (8)months for completion. Town Planner Becca Bleich will continue to monitor; Brittany Dills, owner of 4680 Sawmills School Road. Overgrown vegetation. This property was mowed without intervention from the Town. Case closed;  reimbursement in the form ofa lien on the property;  Christopher Todd will have timeframe for the relocation;  days to install a driveway;    May 15,2018 Page 5of5  Jane Greene, owner of 4446 Villa Ln. Outdoor storage encroaching on neighbor. Town Planner Becca Bleich stated that she spot checked the property on April 18, 2018. The brush pile int the rear yard needs to be removed and tarp in the carportneeds to be replaced. Town Planner Becca Bleich stated that a letter was sent on April 18, 2018 with a deadline of May 3, 2018. Town Planner Becca Bleich started that she would continue to monitor property and research necessary resolutions; Grant and Jamie Mortez, renters of 4515 Betts St. Livestock (goats) in platted subdivision. Town Planner Becca Bleich stated that the complaint was verified and a NOV letter sent to landowner of rental property with a deadline of April 15,2018; John Wilcox, owner of Janette's Way lot 6. Overgrown vegetation. Town Planner Becca Bleich stated that she spot checked property on April 18, 2018. ANOVletter  was sent on April 18, 2018 with a deadline of May 3,2018.  No Council action was required.  COUNCIL COMMENT: Mayor Johnnie Greene asked if anyone on the Council had any  questions or comments at this time.  Jeff Wilson wanted to thank everyone for coming out.  Joe Norman wanted to thank everyone for coming out and hoped everyone had a safe trip  home.  Rebecca Johnson wanted to thank everyone for coming out.  COUNCIL ADJOURN: Mayor Johnnie Greene asked for a motion to adjourn.  Joe Norman made a motion, and JeffWilson seconded, to adjourn the meeting. All wérein  favor.  Johnnie Greene, Mayor  Julie A. Good, Town Clerk    Page 1 of2  TUESDAY, MAY22, 2018  TOWN OF SAWMILLS SPECIAL COUNCIL MEETING  6:00 PM  COUNCIL PRESENT Mayor. Johnnie Greene Clay Wilson Keith Warren Jeff Wilson Rebecca Johnson Joe Norman  STAFF PRESENT Christopher Todd Julie A Good Karen Clontz Ronnie Coffey Steve Coonse  CALL1 TO ORDER: Mayor Johnnie Greene called the meeting to order, INVOCATION: Councilman Keith Warren gave the invocation.  PLEDGE OF ALLEGIANCE: Mayor Johnnie Greene led the Pledge of Allegiance. ADOPT AGENDA: Mayor Johnnie Greene asked for a motion to adopt the agenda. Keith Warren made a motion, and Joe Norman seconded, to adopt the agenda. All were in  favor.  PUBLIC COMMENT:  Reba Helmshad questions regarding condemn in propertyifowners would not sign easements Brad Haas asked that the Council consider the public's opinion on this project. Mr. Haas stated that he lives in Virginia Acres and the sewer line would cross his property. Mr. Haas also stated that he has talked to his neighbors and the majority of his neighbors do not want Stephanie Tramble stated that it is hard for people to give up their property, which in some cases have been in their families for generations, for a project that some cannot hook up to. Mrs. Tramble stated that it is hard to take memories from people just to benefit a select few. VIRGINIA ACRES SANITARY SEWER: Mayor Johnnie Greene stated that Council had already voted to keep the Virginia Acres Sanitary Sewer project out of the budget. Mayor Johnnie Greene also stated that the purpose ofthis meeting was for Council to decide if they would like to completely cease all efforts and no longer pursue the Virginia Acres Sanitary Clay Wilson: made ai motion, and Rebecca Johnson seconded, to cease all efforts and no longer pursue the Virginia Acres Sanitary Sewer project. Keith Warren was in favor. Joe Norman  and ift the owners did sign easements would they get compensated.  the sewer project.  Sewer project.  and Jeff Wilson were opposed.    January 25, 2018 Page2of2  COUNCIL COMMENT:  Mayor Johnnie Greene stated that he appreciated everyone that was in attendance. Mayor Johnnie Greene stated that everyone has the freedom to come out and be heard. Mayor Johnnie Greene also stated that he thought that Council was making a bad decision in walking away from the Virginia Acres Sanitary Sewer project and the interest free loan. Mayor Johnnie Greene stated that this opportunity would probably never come this way again. Mayor Johnnie Greene stated that this project should have been done twenty years (20) ago, but all the Councils before have set on their hands and not accomplished a lot pertaining to the sewer, that the past Councils were more worried about keeping taxes and utility rates low. Mayor. Johnnie Greene stated that the Towni is only about a third(1/3) covered with sewer and its should be one hundred percent (100%). Mayor Johnnie Greene stated that there is ai mobile home park on Horseshoe Bend Road that is having septic problems and at least two (2)ofthe mobile homes septic systems can not be fixed. Mayor Johnnie Greene also stated that past Councils have not done what they should have and not helped the citizens of Sawmills.  Clay Wilson wanted to thank everyone for coming out.  Joe Norman stated that he agrees with what the Mayor stated and that the Mayor summed it  upi perfectly.  ADJOURN: Mayor Johnnie Greene stated no Council action was required and asked for a Jeff Wilson made a motion, and Clay Wilson seconded, to adjourn the meeting. All were in  motion to adjourn the meeting.  favor.  Johnnie Greene, Mayor  Julie A Good, Town Clerk    AGENDA ITEM 7A  MEMO DATE: SUBJECT:  June 19,2018 Recognition: Recycle Rewards Program  Discussion:  The Town of Sawmills would like to congratulate Terry Reinheardt on winning the Recycle Rewards Program for the month ofJune. Mayor Johnnie Greene will present him with a Certificate of Appreciation. A thirty-two dollar ($32.00) credit will be added to the current  sanitation bill.  Recommendation: No Council action is required.    AGENDA ITEM 8A  MEMO DATE: SUBJECT:  June 19, 2018 Public Hearing: Adopt Proposed FY2018-2019 Budget  Discussion: and fee structure.  Council has received a copy of the proposed FY 2018-2019 budget ordinance, budget message  Listed below are the salient points of the budget:  General Fund Expenditures: Governing Body Administration Finance Public Works Streets and Highways Sanitation Community Development Parks and Recreation  $49,450.00 $429,100.00 $82,450.00 $606,185.00 $200,000.00 $323,850.00 $106,200.00 $173,450.00 $194,000.00 $2,164,685.00 $869,709.00 $247,400.00 $1,117,109.00 $3,281,794.00  Interlocal Transfer to Caldwell County  Total  Utility Fund Expenditures:  Water Sewer  Total  Total Budget  As required by State Law the budget is balanced.    The proposed budget includes: no tax increases;  six percent (6%). increase in the sewer rates;  decrease in water rates with creation of multi-tiered structure;  an appropriation of Water and Sewer Fund reserves will be made this fiscal year;  maintains current level of service; maintains current level of benefits for employees See enclosed list of the proposed FY 2017-2018 fee structure.  Recommendation:  Staff recommends that Council adopt the FY 2018-2019 budget as presented.    Town of Sawmills Fee Structure FY2018-2019 7/01/2018 -6 6/30/2019  Public Works:  Items mot picked up - building materials, electromics amd automobile parts. Small brush pick up fee: Large brush pick up fee: White goods pick up fee: Special (bulky item) pick up fee: Purchase of Speed Limit or other Traffic signs: Water/Sewer Department: Water Deposit Sewer Deposit Water Tap (3/4 inch tap) Water Tap (3/4 inch tap) Water Tap (2 inch or greater) Water Tap (2 inch or greater) Sewer Tap (4-6inch) Sewer Availability Fee Water. Rates Inside Town)  No charge (30 minutes or less) $75.00 No charge No charge $75.00 $100.00 $100.00 $750.00 $1,500.00 $750.00 plus 15% $1,500.00 plus 15% $1,000.00 $27.15 (current rate)  (per hour)- see policyfor guidelines  IfSS# provided850.00 (a 50% discount) IfsS# provided $50.00 (a. 50%a discount)  Inside Town Outside Town Inside Town Outside Town Inside Town  ***NO OUTSIDE SEWER TAPS***  $20.60min charge per month up to 56.00 per each. additional 1,000 gals up 57,00 per each additional1,000 gals from 10,001 gals to 20,000 gals 54.50 per each additional 1,000 gals from 20,001 gals to 30,000, gals 53.50 per each additional 1,000 gals 541.20 min charge per month up to 512.00 per additional 1,000 gals up to 514.00 per each additional 1,000: gals from 10,001 gals to 20,000 gals 59.00 for each additional 1,000 gals from 20,001 gals to 30,000: gals $7,00 for each additional. 4,000 gals 52715 mn charu: per Gionth up to S7iprmadintioni 1,000 gals  2,000 gals to-10,000 gals  after 30,000 gals 2,000: gals 10,000 gals  Water Rates Outside Town)  after 30,000 gals  Sewer Rates Inside Town) ***NO OUTSIDE SEWER*** Meter Tampering Fee  2,000. gals $75.00 $150.00  Fire Hydrant Access Deposit (Contractors Only)    Samitation Department: Sanitation Deposit Sanitation Fee  $20.00  $8.00 per month $96.00 per year $70.00 (per can) $8.00 per month  Extra Trash Can (rental fee) Sanitation Availability Fee  Planning: Zoning Permit: Zoning Permit - Accessory structures Rezoning Application: (Includes Public Notice advertising/certified letters) Special Use Permit: Family or Minor Subdivision Review: Major Subdivision Review: Copy of Subdivision Ordinance: Request for Variance: Encroachment Fee Parks and Recreation Baird Park - Baseball Fields  $25.00 $5.00 $200.00 $150.00 $25.00 $200.00 $10.00 (per copy) $200.00 $750.00  (plus $5.00 per lot afler 25 lots)  $150.00 per field $250.00 both fields $300 multi day tournament $100.00 per field $175.00 both fields  Veterans Park - Baseball Fields  $225.00 multi day tournament  Soccer Field  $100.00 $150.00 .10, per page .20 per page $30.00 fee)  Farmers Market Field Miscellaneous Fees Black & white copies: Color copies:  Insufficient Funds (NSF Check Retura)  ($25.00 bank fee + $5.00 processing  *Vh rforfvularefearherorzaIs    Annual Budget for the 2018-2019 Fiscal Year  Honorable Mayor. Johnnie Greene And Members oft the Town Council:  Town Staff is pleased to present the proposed budget for Fiscal Year 2018-2019, beginning July 1,2018 and ending June 30, 2019. The budget is balanced in its entirety as required by the North The Town of Sawmills' overall budget for FY 2018-2019 totals $3,281,794r reflecting an overall  Carolina Local Government Budget and Fiscal Control Act. decrease of $208,415, or 8.9% decrease from FY 2017-2018.  The proposed budget includes: no tax increases; 6% increase oft the sewer rates; decrease in water rates with creation ofmulti-tiered structure maintains current levels of service; maintains current levels ofbenefits for employees  ana appropriation of Water and Sewer Fund reserves will be made this fiscal year;  Below is a briefbudgetary summary ofthe various funds for the Town:  General Fund:  The proposed ad valorem tax rate for FY 2018-2019 is to remain at 20 cents per $100 valuation with a collection rate of96%. Each penny oft the Town's property tax rate generates  approximately $20,767.00.  The General Fund currently remains debt free. The Town of Sawmills attempts to pay for capital outlay items from actual revenue sources and/or reserves rather than issuing bonds or borrowing Anticipated State collected local revenues have been calculated utilizing data supplied by the North Carolina League ofMunicipalities and local economic data. The Town is anticipating small increases in most of these revenue sources as a result of the slowly improving local, state  funds and payinginterest on debt.  and national economy.  Some highlights in the General Fund Departmental budgets include: paving repairs on Withers Drive, Sigmon Drive, and Trojan Lane; funds to retrofit a current truck with al knuckle boom for debris removal  purchase of a service truck with snow plow maintaining employee benefits at current levels; a2% cost ofliving adjustment; a1%-3 3% merit increase for employees; amount of$194,000  continued participation in the Caldwell County Sales Tax Reinvestment Program in the  General fund revenues and expenditures are balanced at $2,164,685 This amount represents a decrease of$337,843, or a decrease of14% from the previous 2017-2018 Fiscal Year Budget.    Enterprise Fund:  Due to the increased cost of service and desire to maintain our infrastructure, the Town Council and Staffrecommended sewer rates increase for Fiscal Year 2018-2019 by approximately 6%. Water rates show a reduction in volumetric rates that increases with water use tiers. In light of the need to maintain Enterprise Fund reserves to address anticipated system improvements maintain solvency and meet unanticipated emergencies, both staffand the Town Council are urged to maintain adequate financial planning for the future. This mayrequire The Water Department, reflects a total of$172,000 in expenses for the replacement oft the Russell Drive waterline. The Sewer Department reflects a $27,000 balance in capital outlays to Revenues for the Enterprise Fund for FY2018-2019 are approximately $1,117,109 reflecting an increase of $57,428, or 5.4%, from the FY 2017-2018 budget. This includes the need for the appropriation ofnet assets in the amount of $60,400 to balance this year's water and sewer  adjusting water and sewer rates in the 2019-2020 Fiscal Year's Budget.  create a GIS system for the sewer system.  budget. Water Rates: Water Base Rate: $20.60  Water Volumetric Rate: $6.00 per 1,000 gallons 1,000-1 10,000 gallons Water Volumetric Rate: $7.00 per 1,000 gallons 10,001-2 20,000 gallons Water Volumetric Rate: $4.50 per 1,000 gallons 20,001 -3 30,000 gallons Water Volumetric Rate: $3.50 per 1,000 gallons > 30,001 gallons  Sewer Rates: Sewer Base Rate: $27.15 Conclusion:  Sewer Volumetric Rate: $7.60 per 1,000 gallons  Iti is with great pride, and a lot ofhard work, that we present thej proposed budget for FY2018- 2019. The total budget estimates for FY 2018-2019 (across all funds) totals $3,281,794 versus $3,562,209 for FY 2017-2018. Staff did a great job in realizing the Town's monetary parameters and making adjustments accordingly. General Fund balance percentage is anticipated to improve Iwould like to thank the dedicated employees of the Town for their hard work and good stewardship oft the Town's resources. These people work hard and take pride in carrying out their duties. Iwould like to thank the Mayor and Council for their dedication in carrying out their responsibilities in providing leadership and guidance in these times ofbudgetary stress and  this year.  economic uncertainty. Respectfully, Christopher Todd Town Administrator    TY18 Bgaoramace  BE: IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN OF SAWMILLS, NORTH  CAROLINA:  The following anticipated fund revenues, departmental expenditures, and interfund transfers are approved and appropriated for the Town of Sawmills' operations for the Fiscal Year  beginning July 1, 2018 and ending June 30, 2019.  SECTION1- General Fund  Revenues: Property Tax Local Sales Tax Powell Bill Allocation Solid Waste Fee State Shared (Utility/Franchise) Other Fund Balance Appropriated Planning/Zoning Fees Expenditures: Governing Body Administration Finance Public Works Streets and Highways (Powell Bill) Sanitation/Recyeling Community Development Parks and Recreation  466,800 1,016,000 200,000 185,000 186,858 9,277 100,000 750 $2,164,685  Total Estimated General Fund Revenues  49,450 429,100 82,450 606,185 200,000 323,850 106,200 173,450 194,000 $2,164,685  Interlocal Transfer to Caldwell County Total Estimated General Fund Expenditures    SECTION2-1 Utility Fund  Revenues: Water Sewer  869,709 247,400 $1,117,109  Total Estimated Utility Fund Revenues  Expenditures: Water Sewer  869,709 247,400 $1,117,109  Total Estimated Utility Fund Expenditures SECTION3- Ad Valorem Taxes  An Ad Valorem tax rate of $0.20 per one hundred dollars ($100) valuation of taxable property, as listed for taxes as ofJanuary 1,2018, is hereby levied and established as the official tax rate for the Town of Sawmills for Fiscal Year 2018-2 2019. The rate is based upon a total projected valuation of $256,376,500 and an estimated collection rate of 96%. The purpose of the ad valorem tax levy is to raise sufficient revenue to assist in financing  necessary municipal government operations in Sawmills.  SECTION 4-1 Documentation  Copies of this ordinance will be kept on file at Town Hall and shall be furnished to the Town Clerk and Finance Director to provide direction in the collection of revenues and  disbursement of Town funds.  SECTION5-Special Authorization, Budget Officer A. The Town Administrator shall serve as Budget Officer.  B. The Budget Officer shall be authorized to reallocate departmental appropriations among C. The Budget Officer is authorized to effect interdepartmental transfers of minor budget amendments not to exceed ten percent (10%) of the appropriated funds for the department's allocation which is being reduced. Notification of all such transfers or amendments shall be made to the Town Council at their next regular meeting of that  the various expenditures within each department.  body following the transfers.    SECTION 6-1 Restrictions  A. Interfund transfers of moneys shall be accomplished only by authorization from the B. The utilization of any contingency appropriation, in any amount, shall be accomplished only by the authorization from the Town Council. Approval of a contingency appropriation shall be deemed a budget amendment, which transfers funds from the contingency appropriation to the appropriate object ofe expenditure.  Town Council.  SECTION 7- Budget Amendments  The North Carolina Local Government Budget and Fiscal Control Act allow the Town Council to amend the budget ordinance any time during the fiscal year, sO long as it complies with the North Carolina General Statutes. The Town Council must approve all budget amendments, except where the Budget Officer is authorized to make limited transfers. Please review sections 5 and 6, which outline special authorizations and  restrictions related to budget amendments.  SECTION8- Utilization of Budget and Budget Ordinance  This ordinance and the budget documents shall be the basis for the financial plan of the Town of Sawmills during the 2018-2019 Fiscal Year. The Budget Officer shall administer the budget. The accounting system shall establish records that are in consonance with this budget and this ordinance and the appropriate statutes of the State ofNorth Carolina.  Adopted this. the  day of  2018.  Mayor Johnnie Greene  Christopher Todd, Town Administrator  ATTEST:  Clerk    Town of Sawmills Annual Budget Estimates - Revenues Fiscal Year: 2018-2019 Summary  Budget Page: Budget 2018-2019 Estimate $2,164,685 $1,117,109  Lasty Year $2,113,339 $830,571  Current Year Actual to $1,728,100 $680,739  Estimated Entire Year $2,433,232 $974,733  Fund General Fund Utility Fund  Fund# Actual 2016-2017 Budget 2017-2018 February 2018  1 2  $2,502,528 $1,059,681  TOTALS:  $2,943,910  $3,562,209  $2,408,839  $3,407,965  $3,281,794    Town of Sawmills Annual Budget Estimates Revenues FiscalYear: 2018-2019 GeneralFund  Budget Page: Budget 2018-2019 Estimate $405,000 $20,000 ($250) ($15,000) $150 $55,000 $100 ($500) ($3,000) 55,000 $300 $400 $250,000 $46,000 $315,000 $255,000 $150,000 $15,000 $500 $146,000 $0 $15,000 $150,000 $250! $750! $0 $2.750 $127 $3,358 $185,000 $3,000 $500 $500 $1,500 $1,000 $2,250 $54,000 $100,000 $2,164,685  Fund 1 LastYear 1-00-3101 1-00-3102 1-00-3103 1-00-3104 1-00-3105 1-00-3110 1-00-3111 1-00-3112 1-00-3113 1-00-3114 1-00-3115 1-00-3116 1-00-3229 1-00-3230 1-00-3231 1-00-3232 1-00-3233 1-00-3316 1-00-3319 1-00-3323 1-00-3324 1-00-3340 1-00-3351 1-00-3831 1-00-3833 1-00-3834 1-00-3835 1-00-3836 1-00-3837. 1-00-3839 1-00-3841 1-00-3842 1-00-3845 1-00-3889 1-00-3990  Current Year Actualt to $392,039 $8,601 $0 ($10,073) $49 $37,412 $80 ($320) ($1,543) $2,097 $264 $570 $147,357 $32,957 $157,086 $130,439 $76,204 $5,958 -$307 $146,797 $0 $7,082 $37,754 $0 $505 $192 $3,276 $101 $3,358 $123,412 $1,830 $450 $275 $693 $305 $2,200 $0 $0 $335,000 $0 $86,000 $1,728,100  Estimated Entire Year $405,000 $12,000! ($100) ($15,000) $100 $56,118 $100 ($400) ($2,315) $3,200 $300 $60 $250,000 $60,000 $300,000 $255,000 $150,000 $20,000 $500 $146,797 $0] $20,000 $150,000 $0 $550 $200 $3,300 $125 $3,358 $185,000 $3,000 $600 $400 $1,039 $1,000 $2,300 $0 $0! $335,000 $o $86,000 $2,433,232  Account Name AdValorem Current Year AdValorem Prev Year AdValorem Refunds AdValorem Collection Fees Vehicle Interest Vehicle Taxes Vehicle Taxes Prev Year Vehicle Refunds Vehicle Collection Fees Interést on Ady Valorem AdValorem Late List Rev NSF fees Hold Harmless Article 44 1/2% Sales tax Article 39 1% Sales Tax Article 401 1/2 % Sales Tax Article 421 1/2 % Sales Tax Sales' Tax on Telecommunications 1-00-3234 Excise Taxc on Piped Natural Gas 1-00-3235 Powell Bill Funds Wellness Grant Cable Franchise Fees Utilty Franchise Fees Veteran's Memorial Engraving/Misc 1-00-3333 Planning & Zoning Fees Sale of Recyclable Materials Investment Earnings Investment. Earnings - Powell Bill 1-00-3832 Mowing/Snow Removal Solld Waste Fee Solid' Waste Revenue Parks/Rec (Misc) Parks/Rec Fee Miscellaneous Revenue Farmers Market Fees Veteran's Park/Rec Fee Over/Under Cash Reconciliation 1-00-3843 NCI Debt Setoff Transfer from Capital Reserve 1-00-3860 Powell Bill Reserve Fund Balance Appropiated TOTALS:  Account # Actual 2016-2017 Budget 2017-2018 February 2018  $411,118 $19,337 ($64) ($10,381) $208 $72,654 $625 ($566) ($3,412) $6,577 $189 $570 $279,899 $61,623 $312,400 $250,709 $151,817 $23,157 $2,642 $147,621 $0 $28,940 $151,987 $425 $695 $0 $2,943 $151 $2,628 $185,746 $3,463 $500 $150 $5,158 $1,630 $2,200 $0 $0 $o sa $0 $2,113,339  $400,000 $20,000 (5500) ($15,000) $100 $55,000 $200 ($400) ($3,100)! $6,500 $200 $400 $240,000 $50,000 $320,000 $255,000 $150,000 $22,000 $2,000 $147,000 $250 $15,000 $150,000 $250 $1,000 $0 $2,500 $100 $2,628 $200,000 $3,000 $750 $500 $1,500 $600 $2,500 $0 $0 $335,000 $51,550 $86,000 $2,502,528    Town of Sawmills Annual Budget Estimates Revenues Fiscal Year: 2018-2019 Utility Fund  Budget Page: Budget 2018-2019 Estimate $869,709 $247,400  Fund 2 80 90  Last Year  Current Year Actual to $477,357 $203,382  Estimated Entire Year $712,307 $262,426  Department Dept# Actual 2016-2017 Budget 2017-2018 February 2018  Water Sewer  $669,663 $160,908  $804,231 $255,450  TOTALS:  $830,571  $1,059,681  $680,739  $974,733  $1,117,109    Town of Sawmills Annual Budget Estimates Revenues Fiscal Year: 2018-2019 Utility Fund Water Department  Budget Page: Budget 2018-2019 Estimate $19,000 $655,000 $5,000 $2,500 $15,000 $2,000 $1,000 $0 $0 $84,209 $86,000 $0 $869,709  Fund 2 2-00-3120 2-00-3710 2-00-3711 2-00-3713 2-00-3714 2-00-3831 2-00-3839 2-00-3845 2-00-3850 2-00-3861 2-00-3990  Last' Year  Current' Year Actual to  Estimated Entire Year $6,440 $679,053 $3,750 $2,400 $16,5761 $2,200! $1,888 $0 $0 $0 $0 $0 $712,307  Account Name Water Tank Cell Tower Lease Water Sales Water Taps & Connections Reconnection Fees Late Charges Investment Earnings Miscellaneous Revenue NC Debt Setoff Capital Contributions AIA Grant Waterlines GIS Operating" Transfer from Capital Reserve 2-00-3900 Appropriated Net Assets TOTALS:  Account# Actual 2016-2017 Budget 2017-2018 February 2018  $0 $632,121 $18,214 $1,775 $14,550 $2,230 $633 $140 $0 $0 $0 $0 $669,663  $0 $715,000 $5,000 $2,500 $15,000 $1,500 $1,000 $250 $0 $0] $0 $63,981 $804,231  $6,440 $452,702 $2,500 $1,600 $11,050 $1,806 $1,259 $0 $0 $0 $0 $0 $477,357    Town of Sawmills Annual Budget Estimates - Revenues Fiscal Year: 2018-2019 Utility Fund Sewer Department  Budget Page: Budget 2018-2019 Estimate $187,000 $0 $60,400 $247,400  Fund 2 2-00-3750 2-00-3751 2-00-3850  Last Year  Current Year Actualto $117,382 $0 $86,000 $0  Estimated Entire Year $176,426 $0 $86,000 $0  Account Name Sewer Charges Sewer. Tap & Connections Capital Contributions Sewer Net Funds Appropriated 2-00-3991  Account# Actual 2016-2017 Budget 2017-2018 February 2018  $160,908 $0 $0 $0  $169,450 $0 $86,000 $0  TOTALS:  $160,908  $255,450  $203,382  $262,426    Town of Sawmills Fiscal Year: 2018-2019 Summary  Annual Budget Estimates - Expendfureslxpenses  Budget Page: 6 Budget 2018-2019 Estimate $2,164,685 $1,117,109  Last Year  Current Year Actual to $1,630,708 $569,523  Estimated Entire Year $2,026,986 $969,684  Fund General Fund Utility Fund  Fund # Actual 2016-2017 Budget 2017-2018 February 2018  1 2  $1,458,302 $557,564  $2,502,528 $1,059,681  TOTALS:  $2,015,866  $3,562,209  $2,200,231  $969,684  $3,281,794    Town of Sawmills Annual Budget Estimates Expenditures Fiscal Year: 2018-2019 General Fund  Budget Page: Budget 2018-2019 Estimate $49,450 $429,100 $82,450 $606,185 $96,200 $173,450 $200,000.00 $333,850.00 $0.00 $194,000.00 $2,164,685  Last Year  Current Year Actual to  Estimated Entire Year $40,755 $410,942 $73,587 $343,899 $72,200 $136,301 $208,557.00 $460,745.00 $86,000.00 $194,000.00 $2,026,986  Account Governing Body Administration Finance Public Works Community Development Parks and Recreation Streets & Highways Sanitation and Recycling Operating Transfers Interlocal Transfer to Caidwell County TOTALS:  Dept # Actual 2016-2017 Budget 2017-2018 February 2018  10 20 30 40 45 46 50 60,70 00 20  $32,853 $299,264 $70,010 $260,616 $58,772 $186,156 $97,720.00 $172,911.00 $0.00 $280,000.00 $1,458,302  $48,308 $489,400 $80,500 $424,120 $102,950 $247,100 $263,500.00 $566,650.00 $86,000.00 $194,000.00 $2,502,528  $33,939 $312,802 $49,095 $229,355 $47,302 $82,741 $202,681.00 $392,793.00 $86,000.00 $194,000.00 $1,630,708    Town of Sawmills Annual Budget Estimates - Expenses Fiscal Year: 2018-2019 Utility Fund  Budget Page: 8 Budget 2018-2019 Estimate $869,709 $247,400  Last Year  Current Year Actual to  Estimated Entire Year $648,205 $321,479  Dept Water Sewer  Dept # Actual 2016-2017 Budget 2017-2018 February 2018  80 90  $427,981 $129,583  $804,231 $255,450  $491,591 $77,932  TOTALS:  $557,564  $1,059,681  $569,523  $969,684  $1,117,109    Town of Sawmills Annual Budget Estimates Expenditures Fiscal Year: 2018-2019 General Fund- Governing Body  Budget Page: Budget 2018-2019 Estimate $14,000 $200 $1,150 $1,000 $16,000 $7,000 $500 $500 $100] $5,000 $500 $3,000 $500 $49,450  Fund1 Account # Actual 2016-2017 1-10-4100 1-10-4104 1-10-4106 1-10-4109 1-10-4110 1-10-4111 1-10-4125 1-10-4126 1-10-4130 1-10-4131 1-10-4225 1-10-4295  Last Year  Current Year February 2018 Entire Year $9,200 $108 $704 $1,000 $14,800 $5,241 $0 $173 $96 $40 $0 $2,577 $0 $33,939  Budgetz0Y- Actual to 2018 $14,000 $108 $1,150 $1,000 $16,000 $7,000 $500 $500 $50 $5,000 $500 $2,000 $500 $48,308  Estmated $13,800 $108 $1,056 $1,000 $16,000 $5,241 $0 $200 $100 $250 $0 $3,000 $0 $40,755  Account Name  Wages Workers Compensation FICA & Medi Taxes Community Assistance Program Donations Payments Board of Elections Uniforms Office Supplies Freight IN Travel & Schools Fuel Miscellanous Exp TOTALS:  $13,800 $108 $1,056 $0 $16,000 $0 $0 $0 $0 $98 $0 $1,791 $0 $32,853  Town Promotion Materials & Supplies 1-10-4515    Town of Sawmills Annual Budget Estimates Expenditures Fiscal Year: 2018-2019 General Fund Administration  Budget Page: 10 Budget 2018-2019 Estimate $140,000 $500 $50,000 $5,500 $5,000 $15,000 $40,000 $1,000 $1,000 $8,000 $2,500 $1,000 $12,000 $4.500 $6,000 $1,000 $16,000 $1,000 $4,000 $1,000 $21,000 $14,000 $500 $1,000 so $1,000 $43,000 $1,000 sO $500 $1,000 $100 so $8,000 $23,000 $429,100  Fund' 1 1-20-4100 1-20-4101 1-20-4103 1-20-4104 1-20-4106 1-20-4118 1-20-4119 1-20-4120 1-20-4125 1-20-4126 1-20-4127 1-20-4128 1-20-4129 1-20-4130 1-20-4131 1-20-4132 1-20-4133 1-20-4134 1-20-4135 1-20-4136 1-20-4137 1-20-4138 1-20-4145 1-20-4148 1-20-4149 1-20-4150 1-20-4151 1-20-4170 1-20-4180 1-20-4181 1-20-4199 1-20-4225 1-20-4243 1-20-4244 1-20-4280 1-20-4295 1-20-4760  Last Year  Current' Year Actual to $91,091 $6 $30,883 $581 $2,130 $10,710! $21,067 $634 $515 $2,277 $2,651 $0 $0 $66 $1,146 $2,394 $3,381 $160 $13,305 $415 $418 $0 $14,989 $12,287 $0] $604 $63,442 $332 $22,521 $412 $0 $77 $341 $0 $0 $1,380 $12,587 $312,802  Estimated" Entire Year $136,637 $10 $46,324 $1,184 $3,195 $12,000 $34,000! $1,000 $800 $4,000 $4,000 $0 $0 $100 $2,500 $3,590 $5,071 $240 $16,000 $675 $2,000 $0 $16,000 $12,500 $0 $906 $63,442 $500 $23,000 $600 $0 $100 $500 $0 $0 $2,068 $18,000 $410,942  Account  Account # Actual 2016-2017 Budget 2017-2018 February 2018  Wages Overtime Employee Benefits Workers Compensation FICA&N Medi Taxes Professional Fee's Accounting Professional Fee's Legal Professional Fee's Engineer Uniforms Office Supplies Office Equipment Wellness and Health Safety Equipment and Materials Freight INI Travel & Schools Telephone Utilities Permits and Fees Repairs & Maintenance Postage Advertising Printing Insurance and Bonds Dues and Subscriptions Unemployment Benefits Non Refundable Taxes Expense Capital Outlay Bank Service Charge Computer Expense Town Website Maintenance Prior Year Expenditures Fuel Leases & Maint Caldwell Railroad Commission Cash Over/Short Miscellanous Exp Contract Services TOTALS:  $114,061 $0 $35,481 $1,184 $3,842 $12,035 $24,842 $2,406 $0 $5,680 $300 $0 $0 $518 $7,922 $3,580 $4,993 $372 $6,377 $659 $1,2961 $156 $15,565 $12,729 $607 $912 $17,843 $525 $8,046 $556 $0 $200 $629 $61 $0 $2,995 $12,892 $299,264  $132,000 $500 $47,000 $6,500 $12,000 $15,000 $35,000 $1,500 $1,000 $8,000 $2,500 $0 $0 $1,000 $12,000 $4,500 $6,800 $1,000 $16,400 $1,000 $4,000 $1,000 $21,000 $14,000 $5,000 $1,000 $79,000 $3,500 $20,000 $1,000 $0 $1,200 $1,500 $500 $0 $10,000 $23,000 $489,400    Town of Sawmills Annual Budget Estimates Expenditures Fiscal Year: 2018-2019 General Fund- Finance  Budget Page: 11 Budget 2018-2019 Estimate $55,000 $0 $17,000 $4,250 $750 $500 $100 $2,500 $50 $300 $0 $1,000 $1,000 $82,450  Fund1 1-30-4100 1-30-4101 1-30-4103 1-30-4104 1-30-4106 1-30-4126 1-30-4127 1-30-4130 1-30-4131 1-30-4132 1-30-4134 1-30-4148 1-30-4149 1-30-4180 1-30-4295  Last Year  Current Year Actual to  Estimated Entire Year $50,493 $0 $16,632 $0 $3,862 $750 $0 $01 $1,000 $0 $50 $300 $0 $500 $0 $73,587  Account  Account # Actual 2016-2017 Budget 2017-2018 February 2018  Wages Overtime Employee Benefits Workers Compensation FICA & Medi Taxes Office Supplies Office Equipment Frieght IN Travel & Schools Telephone Permits and Fees Dues and Subscriptions Unemployment Benefits Computer Expense Miscellanous Exp TOTALS:  $48,875 $0 $16,047 $0 $3,739 $618 $400 $0 $15 $106 $0 $210 $0 $0 $0 $70,010  $53,000 $0 $17,000 SO $4,250 $750 $600 $100 $2,500 $0 $0 $300 $0 $1,000 $1,000 $80,500  $33,662 $0 $11,088 S0 $2,575 $575 $0 $0 $517 $50 $50 $160 $0 $418 $0! $49,095    Town of Sawmills Annual Budget Estimates-E Expenditures Fiscal Year: 2018-2019 General Fund- Public Works  Budget Page: 12 Budget 2018-2019 Estimate $180,000 $3,400 $0 $65,000 $6,500 $13,750 $1,000 $21,000 $6,000 $4,000 $300 $1,000 $2,500 $8,000 $0 $65,000 $400 $44,000 $11,500 $0] $3,000 $1,000 $13,835 $15,000 $112,000 $28,000 $606,185  Fund 1 1-40-4100 1-40-4101 1-40-4102 1-40-4103 1-40-4104 1-40-4106 1-40-4120 1-40-4124 1-40-4125 1-40-4129 1-40-4130 1-40-4131 1-40-4132 1-40-4133 1-40-4134 1-40-4135 1-40-4151 1-40-4180 1-40-4199 1-40-4225 1-40-4243 1-40-4295 1-40-4515 1-40-4559 1-40-4760  Last' Year  Current Year Actual to $105,647 $1,700 $0 $41,634 $5,847 $8,212 $0 $10,141 $1,460 $760 $53 $90 $1,232 $4,635 $0 $2,909 $183 $35,807 $593 $0 $989 $0 $5,245 $1,978 $0 $240 $229,355  Estimated Entire Year $158,470 $2,500 $0 $62,451 $5,847 $12,318 $0 $15,211 $2,300 $1,140 $80 $150 $1,848 $6,953 $0 $25,000 $275 $35,807 $889 $0 $1,500 $0 $7,800 $3,000 $0 $360 $343,899  Account  Account# Actual 2016-2017 Budget 2017-2018 February 2018  Wages Overtime Wages Part Time Employee Benefits Workers Compensation FICA & Medi Taxes Professional Fee's Engineer Steets and Lights Uniforms Equipment and Materials Freight IN Travel & Schools Telephone Utilities Permits and Fees Repairs & Maintenance Capital Outlay Computer Expense Prior Year Expenditures Fuel Leases & Maint Miscellanous Exp Materials & Supplies Paving & Speed humps Contract Services TOTALS:  $135,672 $1,911 $0 $47,191 $5,263 $10,525 $0 $15,695 $2,355 $0 $274 $0 $1,814 $7,952 $0 $2,868! $345 $7,345 $1,095 $0 $2,703 $180 $11,283 $3,095 So $3,050 $260,616  $175,000 $3,400 S0 $65,000 $6,500 $15,000 $1,000 $18,000 $6,300 $2,000 $300 $1,500 $3,500 $8,500 $0 $29,000 $300 $40,000 $1,200 $0 $2,000 $1,000 $13,000 $3,500 $0 $28,120 $424,120  Non Refundable Taxes Expense 1-40-4150    Town of Sawmills Annual Budget Estimates Expenditures Fiscal Year: 2018-2019 General Fund- Streets/Highways  Budget Page: 13 Budget 2018-2019 Estimate  Fund1 1-50-4100 1-50-4101 1-50-4103 1-50-4104 1-50-4106 1-50-4117 1-50-4130 1-50-4135 1-50-4151 1-50-4295 1-50-4515 1-50-4558 1-50-4559 1-50-4600  Last Year  Current Year Actual to  Estimated Entire Year  Account  Account# Actual 2016-2017 Budget 2017-2018 February 2018  Wages Overtime Employee Benefits Workers Compensation FICA & Medi Taxes Equipment Purchases Professional Fee's Engineer 1-50-4120 Safety Equipment and Materials 1-50-4129 Freight IN Repairs & Maintenance Capital Outlay Miscellanous Exp Materials & Supplies Drainage Paving Right of Way TOTALS:  $0 $0 $o! $0 $0 $0 $12,870 $0L $0 $6,910 $0 $0 $0! $0 $77,940 $0 $97,720!  $0 $0 $0 $0 $0 $0! $25,000 $0 $0 $52,000 $0 $1,000 $13,500 $0 $172,000 $0 $263,500  $0 $0 $0 $0 $0 $0 $8,417 $0 $200 $1,815 $0 $0 $6,892 $0 $185,357 $0 $202,681  $0 $0 $0 $0 $0 $O $10,000 $0 $200 $2,500 $0 $500 $10,000 $0 $185,357 $01 $208,5571  $0 $0 $0 $25,000 90 $0 0 $0 $175,000 $0 $200,000    Town of Sawmills Annual Budget Estimates Expenditures Fiscal Year: 2018-2019 General Fund Sanitation  Budget Page: Budget 2018-2019 Estimate $70,000 $1,000 $30,000 $3,000 $6,000 $100 $1,200 $200 $50 $50,800 $3,500 $4,000 $70,000 $0 $16,000 $1,000 $1,000 $1,000 $0 $7,000 $68,000 $333,850  LastYear  Currenty Year Actualt to $30,194 $232 $0 $10,760 $3,603 $2,327 $100 $0 $0 $0 $40 $0 $10,990 $2,077 $0 $0 $0 $281,432 $0 $7,979 $500 $510 $80 $0 $3,996 $37,973 $392,793  Estmated" Entire Year $45,500 $400 $0 $16,500 $3,803 $3,500 $100 $0 $0 $0 $60 $0 $20,000 $3,500 $0 $0 $0 $281,432 $0 $13,000 $500 $1,000 $150 SO $6,500 $65,000 $460,745  Actual 2016-2017 Budget 2017-2018 February 2018  Wages Overtime Wages Part1 Time Employee Benefits Workers Compensation FICA&N Medi Taxes Recycle Rewards Professional Fee's Engineer 1-60-4120 Uniforms Equipment and Materlais Freight IN Permits and Fees Repairs & Maintenance Postage Printing Unemployment Benefits Non Refundable Taxes Expense 1-80-4150 Capital Outlay Capital Reserve Fuel Allowance For Bad Debt Miscellanous Exp Materials & Supplies Contracted: Services Landfill Expenses Contracted Services Recycle 1-70-4762 TOTALS:  1-60-4100 1-60-4101 1-60-4102 1-60-4103 1-60-4104 1-60-4106 1-60-4110 1-60-4125 1-60-4129 1-60-4130 1-80-4134 1-60-4135 1-60-4138 1-80-4138 1-60-4149 1-60-4151 1-60-4152 1-60-4225 1-80-4285 1-60-4295 1-60-4515 1-60-4760 1-60-4761  $43,560 $67 $0 $16,191 $3,000 $3,338 $100 $0 $0 $0 $150 $21,696 $2,974 $o! $0 $0 $109 SO SO $11,116 $850 $o $457 $0 $6,144 $63,159 $172,911  $47,000 $1,000 $0 $16,000 $4,000 $3,600 $100 $0 $0 $0 $200 $50 $60,000 $3,500 $0 $0 $200 $335,000 $O $16,000 $1,000 $3,000 $1,000 $0 $10,500 $64,500 $566,650    Town of Sawmills Annual Budget Estimates - Expenditures Fiscal Year: 2018-2019 General Fund - Community Development  Budget Page: 15 Budget 2018-2019 Estimate $200 $0 $50 $0 $0 $100 $250 $10,000 $100 $1,500 $1,000 $27,000 $56,000 $0 $96,200  Fund1 1-45-4100 1-45-4104 1-45-4106 1-45-4120 1-45-4126 1-45-4127 1-45-4130 1-45-4133 1-45-4135 1-45-4136 1-45-4295 1-45-4515 1-45-4760 1-45-4980  Last Year  Current' Year Actual to  EStimated Entire Year $0 SO $0 S0 so SO SO $129 $O $20 $725 SO $12,800 $33,628 so! $47,302  Account  Account # Actual 2016-2017 Budget 2017-2018 February 2018  Wages Workers Compensation FICA& Medi Taxes Professional Fee's Engineer Office Supplies Office Equipment Freight IN Ulilities Contractors Postage Miscellanous Exp Materials & Supplies Contract Services Plat & Zoning Fees TOTALS:  $50 S0 $4 $0 $0_ $0 $24 $0 $190 $26 $704 $347 $16,415 $41,012 $0 $58,772  $200 SO $50 $500 $0 $0 $250 $250 $10,000 $100 $1,500 $1,000 $36,100 $53,000 $0 5102,950  $100 $0 $50 $0 $0 $0 SO $250 $O $50 $1,000 $250 $20,000 $50,500 $0 $72,200  Advertising- - Community Development 1-45-4137    Town of Sawmills Annual Budget Estimates Expenditures Fiscal Year: 2018-2019 General Fund Parks & Recreation  Budget Page: 16 Budget 2018-2019 Estimate $63,000 $1,250 $0 $35,000 $2,000 $6,000 $0 $1,000 $1,000 $0 $0 $500 $650 $20,000 $0 $25,000 $0 $50 $0 $0 $4,000 $3,000 $10,000 $1,000 $0i $173,450  Fund1 1-46-4100 1-46-4101 1-46-4102 1-46-4103 1-46-4104 1-46-4106 1-46-4125 1-46-4129 1-46-4130 1-46-4132 1-46-4133 1-46-4134 1-46-4135 1-46-4149 1-46-4151 1-46-4152 1-46-4225 1-46-4295 1-46-4515 1-46-4558 1-46-4760  Last' Year  Current Year Actuall to $39,099 $147 $0 $19,417 $801 $3,002 $0 $0 $439 $0 $0 $15 $351 $11,610 SO $4,351 $0 $0 $0 $0 $1,530 $100 $1,699 $180 $0 $82,741  Estimated Entire Year $59,000! $250 $0 $30,000 $801 $5,000 $0 $650 $0 $3,000 $50 $600 $19,000 $0 $10,000 $0 $0 $0 $0 $2,500 $150 $5,000 $300 $o! $136,301  Account  Account # Actual 2016-2017 Budget 2017-2018 February 2018  Wages Overtime Wages Part Time Employee Benefits Workers Compensation FICA & Medi Taxes Professional Fee's Engineer 1-46-4120 Veteran's Memorial Engraving 1-46-4122 Veteran's Park Flood Lights 1-46-4124 Uniforms Equipment and Materials Freight IN Telephone-Cell phone Utiities Permits and Fees Repairs & Maintenance Unemployment Benefits Non Refundable Taxes Expense 1-46-4150 Capital Outlay Capital Reserve Fuel Miscellanous Exp Materials & Supplies Water Purchases Contract Services TOTALS:  $67,615 $173 $0 $33,715 $1,146 $5,186 $0 $400 $516 $0 $2,530 $57 $525 $18,096 $0 $15,960 $0 $0 $11,523 $0 $3,396 $5241 $6,137 $204 $18,453 $186,156  $63,000 $1,250 $0 $31,000! $2,000 $6,000 $1,000 $1,500! $0 $0 $3,000 $500 $650 $19,000 $150 $99,000 $0 $50 $0 $0 $5,000 $3,000 $10,000 $1,000 $0 $247,100    Town of Sawmills Annual Budget Estimates - Expenditures Fiscal Year: 2018-2019 General Fund Operating Transfers  Budget Page: 17 Budget 2018-2019 Estimate  Fund" 1 1-00-4490 1-00-4493 1-00-4494 1-00-4495  LastYear  Current Year Actualto $86,000 $0 $0 $0 $86,000  Estimated Entire Year $86,000 $0 50 $0 $86,000  Account  Account# Actual 2016-2017 Budget 2017-2018 February 2018  Operating Transfer toy Water/Sewer Operating Transfert to Capital Projects Operating Transfert to CDBG Operating Transfer TOTALS:  $0 SO $0 SO $0  $86,000 $0 $0 $0 $86,000  S0    Town of Sawmills Annual Budget Estimates Expenditures Fiscal Year: 2018-2019 General Fund Interlocal Transfer  Budget Page: 18 Budget 2018-2019 Estimate $194,000 $194,000  Fund1  Last Year  Current Year Actual to $194,000 $194,000  Estimated Entire Year $194,000 $194,000  Account  Account# Actual 2016-2017 Budget 2017-2018 February 2018  Interlocal Trans Caldwell County 1-20-4296  $280,000 $280,000  $194,000 $194,000  TOTALS:    Town of Sawmills Annual Budget Estimates Expense Fiscal Year: 2018-2019 Utility Fund - Water Department  Budget Page: 19 Budget 2018-2019 Estimate $70,000 $4,000 $0 $35,000 $5,000 $6,000 $5,000 $20,000 $0 $30,000 $500 $1,000 $1,500 $1,500 $5,000 $150,000 $8,000 $10,000 $0 $709 $88,500 $0 $3,500 $400 $0 $7,000 $6,000 $0 $100 $5,000 $5,000 $25,000 $260,000 $5,000 $86,000 $25,000 $869,709  Fund 2 2-80-4100 2-80-4101 2-80-4102 2-80-4103 2-80-4104 2-80-4106 2-80-4119 2-80-4120 2-80-4125 2-80-4129 2-80-4130 2-80-4131 2-80-4132 2-80-4133 2-80-4134 2-80-4135 2-80-4136 2-80-4138 2-80-4149 2-80-4151 2-80-4152 2-80-4170 2-80-4180 2-80-4199 2-80-4225 2-80-4275 2-80-4280 2-80-4285 2-80-4295 2-80-4515 2-80-4558 2-80-4560 2-80-4562 2-80-4760  Last Year  Current Year Actual to  Estimated Entire Year $50,000 $3,600 so $19,210 $1,792 $4,000 $0 $25,000 so $0 $50 $400 $600 $1,100 $4,000 $175,000 $5,500 $5,000 $0 $0 $67,880 $0 $3,000 $0 $0 $5,500 $5,881 $o $42 $4,400 $150 $19,000 $225,000 $2,100 $0 $20,000 $648,205  Account Name  Account # Actual 2016-2017 Budget 2017-2018 February 2018  Wages Overtime Wages Part Time Employee Benefits Workers Compensation FICA & Medi Taxes Professional Fee's Legal Professional Fee's Engineer Uniforms Equipment and Materials Freight IN Travel & Schools Telephone Utilities Permits and Fees Repairs & Maintenance Postage Printing Unemployment Benefits Non Refundable Taxes Expense 2-80-4150 Capital Outlay Capital Reserve Bank Service Charge Computer Expense Prior Year Expenditures Fuel Debt Service Payment-Cajah's Mtn W/2-80-4270 Penalties and Interest Cash Over/Short Allowance For Bad Debt Miscellanous Exp Materials & Supplies Water Purchases Tech Support Due from CIP Reserve Contracted Services TOTALS:  $69,706 $2,751 $0! $32,140 $4,250 $5,525 $0 $12,801 $0j $19,942 $288 $442 $577 $397 $3,365 $33,162 $6,176 $5,387 $0 $o $0 $o $2,808 $255 $0 $5,291 $5,881 $0 $28 $3,372 $701 $12,517 $186,130 $2,100 $o $11,989 $427,981  $56,000 $3,000 $o $20,000 $4,000 $4,000 $0! $25,000 $0 $10,000 $250 $1,000 $1,500 $1,500 $4,500 $234,000 $8,000 $5,000 $0 $100 $123,000 $0 $4,000 $3,500 $0 $7,000 $5,881 $0 $0 $2,500 $1,500 so $260,000 $2,500 $0 $16,500 $oi $804,231  $30,329 $2,373 $0 $12,807 $1,792 $2,501 $0 $20,131 $0 s0 $39 $290 $420 $719 $3,185 $160,473 $3,503 $3,331 $0 $0 $87,880 $o $2,747 $0 $0 $4,734 $0 $0 $42 $0 $86 $12,168 $148,580 $0 $0 $13,461 $491,591  Transfer to CDBG Operating Transfer 2-80-4999    Town of Sawmills Annual Budget Estimates Expense Fiscal Year: 2018-2019 Utility Fund - Sewer Department  Budget Page: 20 Budget 2018-2019 Estimate $32,500 $2,000 $0 $13,000 $1,500 $2,500 $6,000 $10,000 S0 $4,000 $500 $500 $2,200 $10,000 $1,000 $30,000 $0J $200 $27,000 $0 $0 $2,000 $1,000 $1,500 $0 $100,000 $0] $247,400  Fund2 2-90-4100 2-90-4101 2-90-4102 2-90-4103 2-90-4104 2-90-4106 2-90-4119 2-90-4120 2-90-4125 2-90-4129 2-90-4130 2-90-4131 2-90-4132 2-90-4133 2-90-4134 2-90-4135 2-90-4149 2-90-4150 2-90-4151 2-90-4152 2-90-4199 2-90-4285 2-90-4295 2-90-4515 2-90-4760 2-90-4558 2-90-4600  Last Year  Current Year Actual to  Estimated Entire Year $29,000 $2,241 $0 $12,000 $1,500 $2,373 $0 $120,000 $0j $o $500 $200 $2,100 $9,400 $300 $13,000 so $115 so $86,000 $0 $650 $100 $2,000 $0 $40,000 so $321,479  Account Name  Account # Actual 2016-2017 Budget 2017-2018 February 2018  Wages Overtime Wages Part Time Employee Benefits Workers Compensation FICA&N Medi" Taxes Professional Fee's Legal Professional Fee's Engineer Uniforms Equipment and Materials Freight IN Travel & Schoois Telephone Utilities Permits and Fees Repairs & Maintenance Unemployment! Benefits Non Refundable Taxes Expense Capital Outlay Capital Reserve Prior Year Expenditures Allowance For Bad Debt Miscellanous Exp Materials & Supplies Contracted: Services Sewer Charges Sewer Easements/RoW TOTALS:  $27,711 $1,776 $0 $11,625 $1,013 $2,256 $262 $36,651 so $0 $o $198 $2,081 $9,081 $1,290 $16,788 $0 $204 $194 $0 $o $1,941 $5 $1,245 $o $15,262 $o $129,583  $31,500 $2,000 $o $12,000 $1,500 $2,500 $0 $50,000 $0 $2,000 $250 $500 $2,100 $9,300 $600 $31,000 $0 $200 $0 $86,000 $0 $1,000 $1,000 $2,000! $o $20,000 so $255,450  $19,177 $1,494 $0 $7,965 $1,500 $1,582 $0 $10,723 so so $385 $o $1,289 $6,315 $180 $8,248 $0 so $115 $0 $0 $0 $88 $1,310 sa $17,581 $0 $77,932    AGENDA ITEM9A  MEMO DATE: SUBJECT:  June 19, ,2018 Discussion: Adopt Storm Water Discharge Program Agreement with City ofLenoir  Discussion:  The current agreement between the City ofLenoir and the Town of Sawmills expires on June 30, 2018. The enclosed Storm Water Discharge Agreement between the City ofLenoir and the Town of Sawmills will be effective July 1,2 2018 and expire June 30, 2019. The cost the Town will pay the City of Lenoir to continue responsibility oft the plan is in the amount of $13,104.93 (thirteen thousand one hundred four dollars and ninety-three cent). The City ofI Lenoir will also  be entitled to receive all revenues from fines and penalties which accrue.  There are sufficient funds in the budget for this purpose.  Recommendation:  Staff recommends Council to approve the Storm Water Discharge Program Agreement in the amount of $13,104.93 (thirteen thousand one hundred four dollars and ninety-three cent) and  covering the period of. July 1, 2018 to June 30, 2019.    STATE OF NORTH CAROLINA CALDWELL COUNTY  STORM WATER DISCHARGE PROGRAM. AGREEMENT  This Agreement is entered into on this the  day of  2018, by and  between the Town of Sawmills, North Carolina ("the Town") and the City ofLenoir, al N.C. municipal  Corporation ("the City").  WHEREAS, on or about September 12, 2005, the Town and the City were granted Permit No, NCS000474 to Discharge Storm Water under the National Pollutant Discharge Elimination System ("NPDES") by the State ofNorth Carolina Department of] Environment and Natural Resources Division of Water Quality (the "Permit"), incorporated herein by reference, in order to discharge storm water from their municipal separate storm sewer systems into the waters oft the creeks and unnamed tributaries located within the Catawba River Basin which are named or described in the Permit; and, WHEREAS, Caldwell County developed and implemented a Storm Water Plan (the "Plan") referred to in PartIofthel Permit, and pursuant to a May 1,2009, Storm Water Discharge Program Agreement, the County and the City agreed that the City assumed the implementation responsibilities for the Plan pursuant to the terms ofs said agreement, and pursuant to the terms of separate implementation  agreements between the Town and the City; and,  WHEREAS, under the terms of said agreements the City's obligations to assume and provide WHEREAS, the Town and the City desire and intend to extend such implementation oft the Plan by the City for the Town for and including the period from July 1,2 2018, through June 30, 2019as THEREFORE, the County and the City, for and in consideration oft the valuable considerations 1. EFFECTIVE DATES. Effective date upon and beginning July 1, 2018, and continuing through June 30, 2019, the City shall assume responsibility for implementation oft the Plan with respect to areas of the Town located within the municipal boundaries oft the Town, such responsibility shall include all 2. For such implementation responsibilities by the City for said period, the Town shall pay to the City Said amount has been calculated and agreed to between the Town and the City pursuant to and agreed-upon formula based upon the Town's current population and area relative to the proportionate populations and areas of other towns in Caldwell County which has entered into storm water plan implementation agreements with the City to determined proportionate shares of the total projected costs for the City in provided such implementation during the period of this Agreement. 3. The City shall additionally be entitled to have and receive all revenues from fines and penalties which accrue or may be obtained received by the City in the course of such implementation during the effective  implementation oft the Plan shall cease effective June 30, 2018; and,  provided in this Agreement.  described herein, do agree as follows:  matters and files that are then currently pending.  the amount ofS_13,104.93  on or before September 1  2018.  period of this Agreement.    4. This Agreement may be modified in writing by mutual agreement of the parties.  This Agreement is executed in duplicate originals, one ofwhich is to be retained by each ofthe  parties hereto.  TOWN OF SAWMILLS  By:  Town Manager  ATTEST:  Clerk to the Town Council (Town Seal)  CITY OF LENOIR  By:  City Manager  ATTEST:  Clerk to the City Council (City Seal)    AGENDA ITEM 9B  MEMO DATE: SUBJECT:  June 19,2018 Discussion: Adopt Sixth Amendment To Town of Sawmills Licensing Agreement  Discussion:  The current agreement between the Town of Sawmills and the Sawmills Community Optimist Club, Inc., for the rights oft the non-exclusive use of the baseball fields and concession stand at times and according to the schedule as mutually agreed upon by the Town of Sawmills and the Sawmills Community Optimist Club, Inc., was amended and continued until June 30, 2018. The Town of Sawmills and the Sawmills Community Optimist Club, Inc. wish to amend the current agreement to extend the agreement from July 1, 2018 through June 30, 2019.  Recommendation:  Staff recommends Council discuss this matter and decide how they wish to proceed.    NORTH CAROLINA CALDWELL COUNTY  SIXTH AMENDMENT TO  TOWN OFS SAWMILLS LICENSING AGREEMENT  THAT WHEREAS, the TOWN OF SAWMILLS, a municipal corporation ("Town") and SAWMILLS COMMUNITY OPTIMIST CLUB, INC., a North Carolina nonprofit corporation ("Licensee") did enter into a License Agreement ("License") according to that Park License Agreement originally dated April 4, 2011, amended on August 16, 2011, August, 2013, July,  2014,uly,2015,luly, 2016 and July, 2017.  THAT WHEREAS, the License Agreement was to exist for aj period of one (1) year. THAT WHEREAS, the License Agreement was amended and continued until the 30th THAT WHEREAS, the parties do desire now to enter into a written Amendment to NOW, THEREFORE, the parties do hereby agree to this Amendment to License 1. The term of this Agreement shall exist from the 1"of] July, 2018 until the 30th of 2. Either party may terminate this Agreement at any time by thirty (30) days 3. The grant of this License is exclusive to the Sawmills Community Optimist Club,  day ofJune, 2018.  extend from the 1*ofJuly, 2018 until the 30th day ofJune, 2019. Agreement under the terms and conditions as follows:  June, 2019.  advance written notice.  Inc. and may not be assigned without the written consent oft the Town of Sawmills.  4.  This License continues to grant the Optimist Club the rights for a non-exclusive  use ofthe baseball fields and concession stand at times and according to the schedule as mutually agreed upon. The specific times of use, description of programs and then thereafter any scheduling changes of programs must be submitted by the Optimist Club to the Town  Administrator and approved prior to actual use.  5.  Concurrently with the granting of this License, the Licensee shall forward to the  Town Administrator a copy of the current Liability Insurance Policy providing coverage for personal injuries to each person and coverage for all personal injuries in each accident and coverage in such amounts as approved by the Town Administrator. Said Policy shall name the  Town, it's Council Members and its Employees as Additional Insureds.  All the remaining terms and conditions of the original Park License Agreement and Amendment thereto are incorporated herein unless otherwise modified by these terms.  Sixth Amendment to Town of Sawmills Licensing Agrement:238149.1    This the  day of  2018.  SAWMILLS COMMUNITY OPTIMIST  CLUB, INC. By:. Name: Title:  TOWN OF SAWMILLS  By:  Mayor  ATTEST:  Town Clerk  APPROVED AS' TOFORM: Terry M. Taylor, Town Attorney  Sixth. Amendment to' Town of Sawmills Licensing Agremont2381491    AGENDA ITEMS 9C  MEMO DATE: SUBJECT:  June 19, 2018 Discussion:  AIA Grant and Resolution  Discussion:  The Town of Sawmills been awarded an. Asset Inventory and Assessment (AIA) Grant through the Department of Environmental Quality (DEQ) to create a GIS for the town's drinking water infrastructure. This grant would help to the necessary field work, technical expertise, software, and hardware needed for the system. The town qualified for 95% funding through the DEQ qualifications for the AIA grant. The total cost of the is expected to be approximately $88,500.00 ofwhich DEQ is offering the town $84,209.00 in grant funding. The town would be The Town Council has included the necessary funds for this project in the draft Fiscal Year This project would be completed with the help of the Western Piedmont Council of  responsible for the remaining necessary funds.  2018/2019 Budget. Governments.  Attached with this memo is a resolution accepting the grant funds.  Recommendation:  Staffrecommends Council vote to pass the resolution necessary to accept the grant funds.    RESOLUTION BY TOWN OF SAWMILLS  WHEREAS, the North Carolina General Statutes Chapter 159G has created Asset Inventory and  Assessment grants to assist eligible units of government with meeting their water  infrastructure needs, and  WHEREAS, the North Carolina Department of Environmental Quality has offered a State  Reserve Grant in the amount of $84,209.00 to perform asset inventory and  assessment work, and agreed scope ofwork,  WHEREAS, the Town of Sawmills intends to perform said project in accordance with the NOW,THEREFORE, BEITRESOLVEDBYTHETOWN COUNCIL OFTHE  TOWN OF SAWMILLS:  That Town of Sawmills does hereby accept the State Reserve Grant offer of That the Town of Sawmills does hereby give assurance to the North Carolina Department of Environmental Quality that any Conditions or Assurances contained in the That Christopher Todd, Town Administrator and successors sO titled, is hereby authorized and directed toi furnish such information as the appropriate State agencymay request in connection with such application or the project; to make the assurances as contained above; and to execute such other documents as may be required by the  $$84,209.00  Award Offer will be adhered to.  Division of Water Infrastructure.  Adopted this the  day of  2018.  BY:  Mayor  ATTEST:  Town Clerk    AGENDAITEMIDA  MEMO DATE: SUBJECT:  June 19,2018 Planning Matter: Planning Board Annual Report  Discussion:  Attached is the 2017-2018 Annual Planning Report from Town Planner Becca Bleich.  Recommendation: No Council action required.    MAYOR Johnnie Greene TOWN ADMINISTRATOR Christopher Todd TOWN PLANNER Becca Bleich  TOWN COUNCIL Clay Wilson, Mayor Pro-Tem Keith Warren Joe Norman Jeff Wilson Rebecca Johnson  A  CORPORATED  ANNUAL REPORT APRIL 2017-MAY 2018  Plamning Ordinance Section 151.06: An annual report. shall be prepared and submitted to the Town Council by Mayofeach year. The report shall include a comprehensive and detailedi review ofthe activities, problems and  actions ofthe Planning Board as well as any budget requests and/or recommendations. The Planning Board met one (1) time between April 2017 and May 2018:  Planning Board Activities:  In! February 2018, recommended text amendment to Section 153.114 "Signs in the H-B and G-M Zoning Districts.' The amendment allows ground signs to be up to  30 feet tall, instead of 20 feet.  Planning Board Budget:  The board-related expenses that occurred in the reporting period were public hearing advertisements for Planning Board cases. Those advertisements cost approximately $70 per publication. In FY18 Sawmills contracted with the WPCOG for one day a week of  planning services.  Board of Adjustment Activities: Project Management:  The Board of Adjustment did not meet between April 2017 and May 2018.  Planner attended small cell wireless facility training at the WPCOG Planner participated in the Vacant and Substandard Housing Task Force  Planner attended Ready Rating Workshop Planner attended review officer training  Zoning Permits (46): accessory building: 10 singlewide:1 stickbuilthome: 14 garage/carport: 2 doublewide: 3 residential addition: 4    commercial:1 home occupation: 0 cell tower:1 retaining wall:1 pool: 5 other:3 3  dockw/ accompanying floodplain permit: 1  Subdivision Plats (3): family subdivision:: 1 minor subdivision: 2 recombination: O major subdivision: o boundary survey: 0 exempt: 0 Customer Requests: April 2017.  New Planner provided zoning assistance to over 80 customers, consisting of various prospective buyers, realtors, property owners, developers, and concerned citizens since  Code Enforcement Activities:  Offense  Property  Outcome  Minimum Housing High Grass  2148 Oaktree Ln 1940 Leah Drive Lot 19 1948 Bucks Drive 4036 US-321 A 4125 Shoun Drive 4201 US-321 A 4215 Trojan Lane 4233 US-321 A 4515 Diamond Street 4680 Sawmills School Road Ellen Street Lot 6 4190 DuffDrive 4321 Cherokee Court 4446 Villa Lane 4515 Betts Street 1956 Jody Drive 5711 Dream View Point  Deemed dilapidated Inspected, hearing requested Owner Abated Owner Abated Owner Abated Owner Abated Owner Abated Owner Abated Owner Abated Owner Abated Owner Abated Owner Abated Owner Abated. Owner Abated Two letters sent Owner Abated Two letters sent  Property Maintenance  Nonconforming Accessory Structure  2    AGENDA ITEM12A  MEMO DATE: SUBJECT:  June 19, 2018 Updates: Code Enforcement Monthly Report  Discussion:  The attached report shows the progress that the Town of Sawmills Planner Becca Bleich  continues to make throughout the town,  Recommendation: No Council action required.