AGENDA Sawmills Town Hall Tuesday, May 15, 2018 6:00 pm  Regular Meeting of the Sawmills Town Council  1. Call To Order 2. Invocation 3. Pledge of Allegiance 4. Adopt Agenda 5. Approve Meeting Minutes  Mayor. Johnnie Greene Mayor Johnnie Greene Mayor Johnnie Greene Mayor Johnnie Greene Mayor Johnnie Greene Mayor. Johnnie Greene Mayor Johnnie Greene Mayor Johnnie Greene Mayor Johnnie Greene  A. April 17, 2018 Regular Meeting Minutes B. April 17, 2018 Closed Session Minutes C. April 30, 2018 Special Meeting Minutes D. May 3, 2018 Budget Meeting Minutes  6. Public Comment 7. Recognitions: A. Recycle Rewards 8. Financial:  A, Presentation ofFY 2018-2019 Budget and Call for Public Hearing Mayor Johnnie Greene  B. WPCOG Planner/Code Enforcement Officer Agreement  Mayor Johnny Greene Mayor Johnnie Greene Mayor Johnnie Greene Mayor Johnnie Greene Mayor Johnnie Greene Mayor Johnnie Greene Mayor Johnnie Greene  C. Budget Ordinance Amendment  9. Planning Matters: 10. Public Comment 11. Updates: A. Code Enforcement Report B. Council Comment 12. Adjourn  A. Board of Adjustment Member Appointments    Page lof5  TUESDAY, APRIL 17,2018  TOWN OF SAWMILLS REGULAR COUNCIL MEETING  6:00 PM  COUNCIL PRESENT Mayor Johnnie Greene Clay Wilson Keith Warren Jeff Wilson Rebecca Johnson Joe Norman  STAFF PRESENT Christopher Todd Terry Taylor Julie A Good  CALL TO ORDER: Mayor Johnnie Greene called the meeting to order.  INVOCATION: Pastor Devin Severt gave the invocation.  PLEDGE OF ALLEGIANCE: Mayor Johnnie Greene led the Pledge of Allegiance. ADOPT AGENDA: Mayor Johnnie Greene asked for a motion to adopt the April17,2018 Keith Warren made ai motion, and Joel Norman seconded, to adopt the April 17,2018 Agenda.  Agenda.  All were in favor.  APPROVE MARCH 20, 2018 REGULAR MEETING MINUTES: Mayor Johnnie Greene asked for a motion to approve the March 20, 2018 regular meeting minutes. Keith Warren made a motion, and Rebecca. Johnson seconded, to approve the March 20,2018  regular meeting minutes. All were in favor.  PUBLIC COMMENT: Mayor Johnnie Greene asked if anyone had any questions or Sawmills Volunteer Fire and Rescue ChiefKyle Clontz presented the Town with a letter from OSFM, NC Department of Insurance thanking the Town, Chief Clontz and others for help with the recent ISO survey for the Sawmills Volunteer Fire and Rescue. The Sawmills Chief Clontz also wanted to personally thank Public Works Supervisor, Ronnie Coffey, and  comments at this time.  Volunteer Fire and Rescue received a rating of4.    Aprill 17,2018 Page 2of5  all Public Works staff for all their help during the process.  RECOGNITIONS:  RECYCLE REWARDS WINNER: Mayor Johnnie Greene announced Mr. Edgar Miller as the April Recycle Rewards winner. A credit of thirty-two dollars ($32.00) will be added to  his sanitation bill.  No Council action was required.  FINANCIAL:  BAD DEBT WRITE OFF: Mayor Johnnie Greene stated that the Town had a list of2014 accounts that have gone unpaid for Utility and Sanitation services. The Town does not expect to collect payment for these accounts and recommends that Council approve the write off of the accounts. The total amount of these accounts is five thousand four hundred seventy-one dollars and seventy-nine cents ($5,471.79). Mayor Johnnie Greene also advised Council that included in the list are twenty-one (21) accounts the Town has submitted to the NC Debt Setoff Program for Collection. Mayor Johnnie Greene stated the Town had recovered five thousand five hundred twenty-eight dollars and thirty-five cents ($5,528.35) from previous Clay Wilson made a motion, and Joel Norman seconded, to approve stafft to write off the 2014 list of bad debts accounts in the amount of five thousand four hundred seventy-one dollars  years. There are sufficient funds in the budget to cover this.  and seventy-nine cents ($5,471.79). All were in favor.  SAWMILLS ELEMENTARY SCHOOL PTA DONATION REQUEST: Mayor Johnny Greene stated that the Sawmills Elementary School PTA had requested a donation in the Keith Warren made a motion, and Rebecca Johnson seconded, to give a donation in the amount oft two hundred dollars ($200.00) to the Sawmills Elementary School PTA. All were  amount of two hundred dollars ($200.00).  in favor.  SAWMILLS ELEMENTARY SCHOOL DONATION REQUEST: Mayor Johnny Greene stated that the Sawmills Elementary School had requested a donation in the amount Rebecca Johnson made a motion, and Keith Warren seconded, to give a donation in the amount of two hundred dollars ($200.00) to the Sawmills Elementary School. All were in  offivel hundred dollars ($500.00).  favor.    Aprill 17,2018 Page 3of5  DISCUSSION:  MEMORIALDAY CEREMONY: Town Administrator Christopher Todd stated that in the past the Town has held a Memorial Day Ceremony and fireworks show on Memorial Day, the last Monday in May. Itl has been proposed to move this ceremony to the Friday before Memorial Day to better accommodate those in the community who must attend work and school the following day. Itis the hope of stafft that by moving the ceremony to Friday,itv will allow for a more diverse crowd toj participate in the event and pay their respects to those who Joe Norman made a motion, and. Jeff Wilson seconded, to move the Memorial Day Ceremony and fireworks show to the Friday before Memorial Day. All were in favor.  have given their lives in the service of our country.  PUBLIC COMMENT: No one wished to speak.  UPDATES:  APRIL CODE ENFORCEMENT REPORT: Town Planner Becca Bleich stated that there  are eight (8) code enforcement cases open:  Teresa Annas Compton is the owner of a dilapidated house located at 4476 Sawmills School Road. The Town can move forward with contracting out abatement efforts (demo and removal) and require reimbursement in the form ofal lien on the property; Carolyn Bray/Robyn Brittian, owner of 2570 Baker Cir. Abandoned mobile home. Town Planner Becca Bleich stated in order toi move: forward a final Notice ofViolation packet from the Town Attorney's office to set a hearing date will be needed before the Town can contract out the abatement efforts (demo and removal) and require John "Jody" McRary and neighbors, Jody Drive. Outdoor storage/junk vehicles in ROW/freight container. This is a non-conforming use, Impressive Auto, encroaching on neighborhood and blocking street for Fire & Rescue/Trash Pick-up. Town Planner Becca Bleich stated that she believes that Town Administrator Christopher Todd and Mr. McRary have agreed on aj place for relocating the shipping container. The Town has determined which transport service will be utilized. Town Administrator Jose Montes, owner 4321 Cherokee Court. High grass/junk vehicles. Town Planner Becca Bleich stated that she spot checked property on April 4, 2018. There was one cari in the cul-de-sac. Still no proper driveway has ever been installed. Town Planner Becca Bleich stated that a letter was sent on April 4,2018, giving the owner thirty (30)  reimbursement in the form of a lien on the property;  Christopher Todd will have timeframe for the relocation;  days to install a driveway;    April 17, ,2018 Page 40 of5  Janice Griffin, Trustee ofIona Griffin, 2148 Oaktree Ln. Abandoned, partially burned apartment building. Town Planner Becca Bleich stated that the former Town Planner Leslie M. Meadows spoke with lead contractor Lewis Miller, of Lewis Miller Construction on March 8, 2018. Mr. Miller stated that he is still waiting for the: report from the structural engineer to determine what's salvageable of what remains of the burnt structure. Once cleared tol begin nreconstruction, Mr. Miller anticipates six (6)to eight()months: for completion. Town Planner. Becca Bleich will continue to monitor; Jeremiah Taylor, owner of 4190 Duff Dr. Junked vehicles/outdoor storage/overgrown vegetation. Town Planner Becca Bleich stated that she spot checked the property on April 4,2 2018. The property has sufficiently cleaned up Case Jane Greene, owner of 4446 Villa Ln. Outdoor storage encroaching on neighbor, Town Planner. Becca Bleich stated that former Town Planner Leslie M. Meadows had met onsite again with homeowner and various times with both parties involved, As ofMarch 8, 2018, all large outdoor storage items have been removed from under the tractor trailer bed and along the back property line. The overgrown vegetation has cleared and piled for burning. Town Planner. Becca Bleich stated that she will continue to monitor the property until the brush pile is burned, and to make sure no new items are brought back in. Town Planner Becca Bleich also stated that the decision toi require Grant and Jamie Mortez, owners of 4515 Betts St. Livestock (goats) in platted subdivision. Town Planner Becca Bleich stated that the complaint was verified and a NOV letter sent to landowner of rental property with a deadline of April 5, 2018,  closed;  cover for the tractor trailer bed is temporarily postponed/waived;  No Council action was required.  COUNCIL COMMENT: Mayor Johnnie Greene asked if anyone on the Council had any  questions or comments at this time. No one had any comments.  CLOSEDSESSION: PERSONAL MATTERS: MayorJ Johnnie Greene asked for a motion Jeff Wilson made a motion, and Rebecca Johnson seconded, to go into Closed Session at Joe Norman made a motion, and Keith Warren seconded, to come out of Closed Session at  to go into closed session.  approximately 6:18 pm. All were in favor. approximately 6:45 pm. All were in favor.  OPEN MEETING ACTION ITEMS: After returning to open session, Mayor Johnnie Greene stated that Council had discussed the annual performance evaluation for Town  Administrator Christopher Todd.    April 17,2018 Page 50 of5  Joe Norman made a motion, ànd Keith Warren seconded, to give Town Administrator Christopher Todd a two percent (2%) cost of living adjustment and amend Section 1, Subsection 7 ofhis employment contract to increase Town Administrator Christopher Todd's  severance pay from three (3) months to six (6) months. All were in favor. COUNCIL ADJOURN: Mayor Johnnie Greene asked for a motion to adjourn.  Jeff Wilson made a motion, and Clay Wilson seconded, to adjourn the meeting. All were in  favor.  Johnnie Greene, Mayor  Julie A. Good, Town Clerk    Page 10 of2  MONDAY, APRIL 30, 2018  TOWN OF SAWMILLS SPECIAL COUNCIL MEETING  6:00 PM  COUNCIL PRESENT MayorJohnnie Greene Clay Wilson Keith Warren Jeff Wilson Rebecca Johnson Joe Norman  STAFF PRESENT Christopher Todd Julie A Good Todd Poteat  CALL TO ORDER: Mayor Johnnie Greene called the meeting to order. INVOCATION: Mayor Johnnie Greene gave the invocation.  PLEDGE OF ALLEGIANCE: Mayor Johnnie Greene led the Pledge of Allegiance. ADOPT AGENDA: Mayor. Johnnie Greene asked for a motion to adopt the agenda. Keith Warren made a motion, and Joe Norman seconded, to adopt the agenda. All were in PRESENTATION: VIRGINIA ACRES SANITARY SEWER: Town Administrator Christopher Todd gave a short presentation on the proposed sanitary sewer project for the Horseshoe Bend Road area and the Virginia Acres subdivision outlining the project area, the mandatory sewer connection policy, along with both the current and future sewer rate  favor.  structures.  PUBLIC COMMENT:  Reba Helms, Stephanie Tramble, Gary Miller, Josh Miller, Clyde Miller, Joe Wesson, Benny Fry, Rick Shehan, Paul Bright, Tim Sanders, Joe Helton, Nicholas Wilson, Revonda Miller, Mike Kilby, Karen McNeely, David Massie, Margo Rice, Alan Barger, Shelda Aultman, Brad Hass, Tommy Cole, Olivia Ford, Carolyn Dietz, Michael Rhinehart and Billy King had  questions and comments for Council. COUNCIL COMMENT:  Joe Norman stated that he has lived in Sawmills all his life and been on Council for twenty (20) years. Joe Norman stated that there are homes that have failing septic tanks and it is not going to get any better and if Council does not do something now the problem is only going to get worse. Joe Norman also stated that Council is working towards what everyone needs and he thinks that Council should go ahead with the proposed sanitary sewer project for the  Horseshoe Bend Road area and the Virginia Acres subdivision.    January 25, 2018 Page 2of2  Rebecca Johnson stated that the Council wanted to have the special meeting sO no one thought they were hiding anything about the sanitary sewer project for the Horseshoe Bend Road area and the Virginia Acres subdivision and to get public feedback tol help Council makea a decision on the project. Rebecca Johnson also stated that the sewer the Town currently has is not paying for its self and to add a loan on top of that is going to make sewer rates go up: for the next few years. Rebecca Johnson stated that the best thing for Council was let the public speak about what they wanted. RebecaJohnson thanked everyone for coming to the meeting Jeff Wilson wanted to thank everyone for coming out and helping with this difficult decision. Clay Wilson wanted to thank everyone for coming out. Clay Wilson stated that it is difficult decision to make due tot the amount of money involved (approximatelytwo; point eight million dollars) and the amount of time that the citizens of Sawmills are going to be paying on this Mayor Johnnie Greene stated that he appreciated everyone coming out. Mayor Johnnie Greene stated that as being a new Mayor everything is new to him and he appreciated everyone on the Council for making difficult decisions. Mayor Johnnie Greene also stated that he understands that any decisions that Council makes are not going to make everyone  and for their input on this issue.  loan (approximately for the next twenty (20) years).  happy all the time but the decisions need to be made.  ADJOURN: Mayor Johnnie Greene stated no Council action was required and asked for a Rebecca Johnson made a motion, and Clay Wilson seconded, to adjourn the meeting. All  motion to adjourn the meeting.  were in favor.  Johnnie Greene, Mayor  Julie A Good, Town Clerk    MAY3,2018 5:001 P.M.  MINUTES OF TOWN COUNCIL SPECIAL MEETING  COUNCIL BUDGET WORKSHOP  COUNCIL PRESENT Mayor Johnnie Greene Clay Wilson Jeff Wilson Rebecca Johnson COUNCIL ABSENT Joe-Norman Keith Warren  STAFF PRESENT Christopher Todd Karen Clontz Julie A Good  CALL TO ORDER: Mayor Johnnie Greene called the meeting to order. INVOCATION: Mayor Johnnie Greene gave the invocation.  PLEDGE OF ALLEGIANCE: Mayor Johnnie Greene led the Pledge of Allegiance. ADOPT AGENDA: Mayor Johnnie Greene asked for a motion to adopt the agenda. Clay Wesson made a motion, and Jeff Wilson seconded, to adopt the agenda. All were in  favor.  PROPOSED VIRGINIA ACRES SEWER PROJECT BUDGET: Town Administrator Christopher Todd stated that staff needed direction from Council regarding adding funds in the budget for the proposed Virginia Acres sewer project. Clay Wilson made ai motion, and Rebecca Johnson seconded, to not include the necessary funds for the proposed Virginia Acres sewer project in the draft Fiscal Year 2018/2019 budget. The motion carried with Jeff Wilson being the only Council member opposed.  ITEMS FOR DISCUSSION:  Town Administrator Christopher Todd stated that with funding not being appropriated for the Virginia Acres sewer project, Council needed to make a decision regarding a possible water project in the Utility Fund and the General Fund Balance appropriation of one  hundred thousand dollars ($100,000.00)    UTILITY FUND:  Council chose to use the eighty-six thousand dollars ($86,000.00) transferred from the General Fund, along with a one hundred thousand dollar ($100,000.00) Capital Reserve, tor replace water lines on Russell Drive. The money will be allocated to the Water  Department Repairs and Maintenance.  GENERAL FUND:  Council also directed staff to use the Fund Balance appropriation of one hundred thousand dollars ($100,000.00) towards paving projects. The one hundred thousand dollars ($100,000.00) will be appropriated to Public Works Repairs and Maintenance. COUNCIL ADJOURN: Mayor Johnnie Greene asked for a motion to adjourn.  Clay Wilson made a motion, and Jeff Wilson seconded, to adjourn the meeting. All were  in favor,  Johnnie Greene, Mayor  Julie A Good, Town Clerk    AGENDA ITEM 7A  MEMO DATE: SUBJECT:  May 15,2018 Recognition: Recycle Rewards Program  Discussion:  The Town of Sawmills would like to congratulate Matt Smith on winning the Recycle Rewards Program for the month ofMay. Mayor Johnnie Greene will present him with a Certificate of Appreciation. A thirty-two dollar ($32.00) credit will be added to the current sanitation bill.  Recommendation: No Council action is required.    AGENDA ITEM 8A  MEMO DATE: SUBJECT:  May 15,2018 Financial Matters: Presentation of FY2018-2019 Budget and Call fora Public Hearing  Discussion:  As required by state law, the proposed FY2018-2019 budget is balanced and staff will present it Included in the agenda packet is a copy oft the proposed fee structure, the budget message, the  during the June Council Meeting.  budget ordinance and a copy of the proposed FY 2018-2019 budget.  Recommendation:  Staff recommends Council call for a public hearing to be held on June 19,2018 at 6:00 pm to  adopt the proposed FY 2018-2019 budget.    Town of Sawmills Fee Structure FY2018-2019 7012018-6302019  Public Works:  Items not picked up - building materials, electronics and automobile parts. Small brush pick up fee: Large brush pick up fee: White goods pick up fee: Special (bulky item) pick up fee: Purchase of Speed Limit or other Traffic signs: Water/Sewer Department: Water Deposit Sewer Deposit Water Tap (3/4 inch tap) Water Tap (3/4 inch tap) Water Tap (2 inch or greater) Water Tap (2 inch or greater) Sewer' Tap (4-6 inch) Sewer Availability Fee Water, Rates (Inside Town)  No charge (30. minutes or less) $75.00 No charge No charge $75.00 $100.00 $100.00 $750.00 $1,500.00 $750.00 plus 15% $1,500.00 plus 15% $1,000.00 $27.15 (current rate)  (per hour)- seè policyfor guidelines  IFSS# provided $50.00 (a 50% discount) IfSS# provided $50.00 (a 50%d discount)  Inside Town Outside Town' Inside Town Outside Town Inside Town  ***NO OUTSIDE SEWER TAPS***  $20.60: min charge per month up to $6.00 per each additional 1,000 gals up $7.00 per each additional1,000 gals from 10,001gals to 20,000 gals $4.50 per each additional 1,000 gals from. 20,001 gals to 30,000 gals $3.50 per each additional 1,000 gals $41.20 min charge per month up to $12.00 per additional 1,000 gals up to $14,00 per each additional 1,000 gals from 10,001 gals to 20,000 gals $9.00 for each additional 1,000 gals from 20,001 gals to 30,000 gals $7,00 for each additional1,000: gals $27.15 min charge per month up to $7.60 per additional 1,000 gals  2,000 gals to 10,000 gals  after 30,000 gals 2,000 gals 10,000 gals  Water Rates (Outside Town)  after 30,000 gals  Sewer Rates (Inside Town) ***NO OUTSIDE SEWER*** Meter Tampering Fee  2,000 gals $75.00 $150.00  Fire Hydrant Access Deposit (Contractors Only)    Sanitation Department: Sanitation Deposit Sanitation Fee  $20.00  $ 8.00 per month $96.00 per year $70.00 (per can) $ 8.00 per month  Extra Trash Can (rental fee) Sanitation Availability Fee  Planning: Zoning Permit: Zoning Permit - Accessory structures Rezoning Application: (Includes Public Notice advertising/certified letters) Special Use Permit: Family or Minor Subdivision Review: Major Subdivision Review: Copy of Subdivision Ordinance: Request for Variance: Encroachment Fee Parks and Recreation Baird Park - Baseball Fields  $25.00 $5.00 $200.00 $150.00 $25.00 $200.00 $10.00 (per copy) $200.00 $750.00  (plus $5.00 per lot after 25 lots)  $150.00 per field $250.00 both fields $300 multi day tournament $100.00 per field $175.00 both fields  Veterans Park - Baseball Fields  $225.00 multi day tournament  Soccer Field  $100.00 $150.00 .10 per page .20 per page $30.00 fee)  Farmers Market Field Miscellaneous Fees Black & white copies: Color copies:  Insufficient Funds (NSF Check Return)  ($25.00 bank fee + $5.00 processing  *Newn ratesforfiscal, year effective 7/01/2018    Annual Budget for the 2018-2019 Fiscal Year  Honorable Mayor Johnnie Greene And Members of the Town Council:  Town Staffi is pleased to present the proposed budget for Fiscal Year 2018-2019, beginning July 1,2018 and ending June 30, 2019. The budget is balanced in its entirety as required by the North The Town ofSawmills' overall budget for FY 2018-2019 totals $3,281,794reflecting: an overall  Carolina Local Government Budget and Fiscal Control Act. decrease of $208,415, or 8.9% decrease from FY 2017-2018.  The proposed budget includes: no tax increases; 6% increase of the sewer rates; decrease in water rates with creation ofmulti-tiered structure maintains current levels of service; maintains current levels ofbenefits for employees  an appropriation of Water and Sewer Fund reserves will be made this fiscal year;  Below is al briefbudgetary summary oft the various funds for the Town:  General Fund:  The proposed ad valorem tax rate for FY 2018-2019 is to remain at 20 cents per $100 valuation with a collection rate ofs 96%. Each penny ofthe Town's property tax rate generates  approximately $20,767.00.  The General Fund currently remains debt free. The Town ofSawmills attempts to pay for capital outlay items from actual revenue sources and/or reserves rather than issuing bonds or borrowing Anticipated State collected local revenues have been calculated utilizing data supplied by the North Carolina League ofl Municipalities and local economic data. The Town is anticipating small increases in: most of these revenue sources as a: result of the slowly improving local, state  funds and paying interest on debt.  and national economy.  Some highlights in the General Fund Departmental budgets include: paving repairs on Withers Drive, Sigmon Drive, and Trojan Lane; funds to retrofit a current truck with a knuckle boom for debris removal  purchase ofa service truck with snow plow maintaining employee benefits at current levels; a2% cost ofliving adjustment; a1%-3%1 merit increase for employees; amount of$194,000  continued participation in the Caldwell County Sales Tax Reinvestment Program in the  General fund: revenues and expenditures are balanced at $2,164,685 This amount represents a decrease of$337,843, or a decrease of 14% from the previous 2017-2018 Fiscal Year Budget.    Enterprise Fund:  Due to the increased cost ofservice and desire to maintain our infrastructure, the Town Council and Staffrecommended sewer rates increase for Fiscal Year 2018-2019 by approximately 6%. Water rates show a reduction in volumetric rates that increases with water use tiers. In light ofthe need to maintain Enterprise Fund reserves to address anticipated system improvements maintain solvency and meet unanticipated emergencies, both staff and the Town Council are urged to maintain adequate financial planning for the future. This may require The Water Department, reflects a total of$172,000 in expenses for the replacement of the Russell Drive waterline. The Sewer Department reflects a $27,000 balance in capital outlays to Revenues for the Enterprise Fund for FY2018-2019 are approximately $1,117,109 reflecting an increase of$57,428, or 5.4%, from the FY 2017-2018 budget. This includes the need for the appropriation ofnet assets in the amount of $60,400 to balance this year's water and sewer  adjusting water and sewer rates in the 2019-2020 Fiscal Year's Budget.  create a GIS system for the sewer system.  budget. Water Rates: Water Base Rate: $20.60  Water Volumetric Rate: $6.00 per 1,000 gallons 1,000-1 10,000 gallons Water Volumetric Rate: $7.00 per 1,000 gallons 10,001 - 20,000 gallons Water Volumetric Rate: $4.50 per 1,000 gallons 20,001 - 30,000 gallons Water Volumetric Rate: $3.50 per 1,000 gallons > 30,001 gallons  Sewer Rates: Sewer Base Rate: $27.15 Conclusion:  Sewer Volumetric Rate: $7.60 per 1,000 gallons  It is with great pride, and a lot ofhard work, that we present the proposed budget for FY 2018- 2019. The total budget estimates for FY 2018-2019 (across all funds) totals $3,281,794 versus $3,562,209 for FY 2017-2018. Staffdid a great job in realizing the Town's: monetary parameters and making adjustments accordingly. General Fund balance percentage is anticipated to improve Iwould like to thank the dedicated employees ofthe Town for their hard work and good stewardship oft the Town's resources. These people work hard and take pride in carrying out their duties. Iwould like to thank the Mayor and Council for their dedication in carrying out their responsibilities in providing leadership and guidance in these times of budgetary stress and  this year.  economic uncertainty. Respectfully, Christopher' Todd Town Administrator    PY1819Bdget Ordinance  BEI IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN OF SAWMILLS, NORTH  CAROLINA:  The following anticipated fund revenues, departmental expenditures, and interfund transfers are approved and appropriated for the Town of Sawmills' operations for the Fiscal Year  beginning July 1, 2018 and ending June 30, 2019.  SECTION1- General Fund  Revenues: Property Tax Local Sales Tax Powell Bill Allocation Solid Waste Fee State Shared (Utility/Franchise) Other Fund Balance Appropriated Planning/Zoning Fees Expenditures: Governing Body Administration Finance Public Works Streets and Highways (Powell Bill) Sanitation/Recycling Community Development Parks and Recreation  466,800 1,016,000 200,000 185,000 186,858 9,277 100,000 750 $2,164,685  Total Estimated General Fund Revenues  49,450 429,100 82,450 606,185 200,000 323,850 106,200 173,450 194,000 $2,164,685  Interlocal Transfer to Caldwell County Total Estimated General Fund Expenditures    SECTION: 2-1 Utility Fund  Revenues: Water Sewer  869,709 247.400 $1,117,109  Total Estimated Utility Fund Revenues  Expenditures: Water Sewer  869,709 247,400 $1,117,109  Total Estimated Utility Fund Expenditures SECTION3-Ad Valorem Taxes  An Ad Valorem tax rate of $0.20 per one hundred dollars ($100) valuation of taxable property, as listed for taxes as ofJanuary 1, 2018, is hereby levied and established as the official tax rate for the Town of Sawmills for Fiscal Year 2018 - 2019. The rate is based upon a total projected valuation of $256,376,500 and an estimated collection rate of96%. The purpose oft the ad valorem tax levy is to raise sufficient revenue to assist in financing  necessary municipal government operations in Sawmills.  SECTION 4- Documentation  Copies of this ordinance will be kept on file at Town Hall and shall be furnished to the Town Clerk and Finance Director to provide direction in the collection of revenues and  disbursement ofTown funds.  SECTION: 5- Special Authorization, Budget Officer A. The Town Administrator shall serve as Budget Officer.  B. The Budget Officer shall be authorized to reallocate departmental appropriations among C. The Budget Officer is authorized to effect interdepartmental transfers of minor budget amendments not to exceed ten percent (10%) of the appropriated funds for the department's allocation which is being reduced. Notification of all such transfers or amendments shall be made to the Town Council at their next regular meeting of that  the various expenditures within each department.  body following the transfers.    SECTION6-Retrictions  A. Interfund transfers of moneys shall be accomplished only by authorization from the B. The utilization of any contingency appropriation, in any amount, shall be accomplished only by the authorization from the Town Council. Approval of a contingency appropriation shall be deemed a budget amendment, which transfers funds from the contingency appropriation to the appropriate object ofe expenditure.  Town Council.  SECTION7-Budget Amendments  The North Carolina Local Government Budget and Fiscal Control Act allow the Town Council to amend the budget ordinance any time during the fiscal year, SO long as it complies with the North Carolina General Statutes. The Town Council must approve all budget amendments, except where the Budget Officer is authorized to make limited transfers. Please review sections 5 and 6, which outline special authorizations and  restrictions related to budget amendments.  SECTION8- Utilization of Budget and Budget Ordinance  This ordinance and the budget documents shall be the basis for the finançial plan of the Town of Sawmills during the 2018-2019 Fiscal Year. The Budget Officer shall administer the budget. The accounting system shall establish records that are in consonance with this budget and this ordinance and the appropriate statutes of the State ofNorth Carolina.  Adopted this the  day of  2018.  Mayor Johnnie Greene  Christopher Todd, Town Administrator  ATTEST:  Clerk    Town of Sawmills Annual Budget Estimates Revenues Fiscal Year: 2018-2019 Summary  Budget Page: Budget 2018-2019 Estimate $2,164,685 $1,117,109  Last Year  Current Year Actualto $1,728,100 $680,739  Estimated Entire Year $2,433,232 $974,733  Fund General Fund Utility Fund  Fund# Actual 2016-2017 Budget 2017-2018 February 2018  $2,113,339 $830,571  $2,502,528 $1,059,681  2  TOTALS:  $2,943,910  $3,562,209  $2,408,839  $3,407,965  $3,281,794    Town of Sawmills Annual Budget Estimates Revenues FiscalYear: 2018-2019 General Fund  Budget Page: Budget 2018-2019 Estimate $405,000 $20,000 ($250) ($15,000) $150 $55,000 $100 ($500) ($3,000) $5,000 $300 $400 $250,000 $46,000 $315,000 $255,000 $150,000 $15,000 $500 $146,000 $0, $15,000 $150,000 $250 $750 $0 $2,750 $127 $3,358 $185,000 $3,000 $500 $500 $1,500 $1,000 $2,250 $01 50 $54,000 $100,000 $2,164,685  Fund1 1 Last Year 1-00-3101 1-00-3102 1-00-3103 1-00-3104 1-00-3105 1-00-3110 1-00-3111 1-00-3112 1-00-3113 1-00-3114 1-00-3115 1-00-3116 1-00-3229 1-00-3230 1-00-3231 1-00-3232 1-00-3233 1-00-3316 1-00-3319 1-00-3323 1-00-3324 1-00-3340 1-00-3351 1-00-3831 1-00-3833 1-00-3834 1-00-3835 1-00-3836 1-00-3837 1-00-3839 1-00-3841 1-00-3842 1-00-3845 1-00-3889 1-00-3990  Current' Year Actual to $392,039 $8,601 s0 ($10,073) $49 $37,412 $80 ($320) ($1,543) $2,097 $264 $570 $147,357 $32,957 $157,086 $130,439 $76,204 $5,958 -$307 $146,797 $0 $7,082 $37,754 $0 $505 $192 $3,276 $101 $3,358 $123,412 $1,830 $450 $275 $693 $305 $2,200 $0 $0 $335,000 $0 $86,000 $1,728,100  Estimated Entire Year $405,000 $12,000 ($100) ($15,000) $100! $56,118 $100 ($400) ($2,315) $3,200 $300 $60 $250,000 $60,000 $300,000 $255,000 $150,000 $20,000 $500 $146,797 $0 $20,000 $150,000 $0 $550 $200 $3,300 $125 $3,358 $185,000 $3,000 $600 $400 $1,039 $1,000 $2,300 $0 $0 $335,000 $0 $86,000 $2,433,232  Account Name AdValorem Current Year AdValorem Prev Year AdValorem Refunds AdValorem Collection Fees Vehicle Interest Vehicle Taxes Vehicle Taxes Prev Year Vehicle Refunds Vehicle Collection Fees Interest on AdValorem AdValorem Late List Rev NSF fees Hold Harmless Article 44 1/2% Sales tax Article 39 1% Sales Tax Article 401 12% Sales Tax Article 42 1/2 % Sales Tax Sales Tax on1 Telecommunications 1-00-3234 Excise Tax on Piped Natural Gas 1-00-3235 Powe!l Bill Funds Wellness Grant Cable Franchise Fees Utility Franchise Fees Veteran's Memorial EngravingMisc 1-00-3333 Planning & Zoning Fees Sale ofF Recyclable Materials investment Earnings Investment Earnings. Powell Bill 1-00-3832 Mowing/Snow Removal Solid Waste Fee Solid Waste Revenue Parks/Rec (Misc) Parks/Rec Fee Miscellaneous Revenue Farmers Market Fees Veteran's Park/Rec Fee Over/Under Cash Reconciliation 1-00-3843 NCI Debt Setoff Transfer from Capital Reserve 1-00-3860 Powell Bill Reserve Fund Balance Appropiated TOTALS:  Account # Actual 2016-2017 Budget 2017-2018 February 2018  $411,118 $19,337 ($64) ($10,381)! $208 $72,654 $625 ($566) ($3,412) $6,577 $189 $570 $279,899 $61,623 $312.400 $250,709 $151,817 $23.157 $2,642 $147,621 $0 $28,940 $151,987 $425 $695 SO $2,943 $151 $2,628 $185,746 $3,463 $500 $150 $5,158 $1,630 $2,200 $0 sO $0 $0 $0 $2,113,339  $400,000 $20,000 ($500) ($15,000) $100 $55,000 $200 ($400) ($3,100) $6,500 $200 $400 $240,000 $50,000 $320,000 $255,000 $150,000 $22,000 $2,000 $147,000 $250 $15,000 $150,000 $250 $1,000 50 $2,500 $100 $2,628 $200,000 $3,000 $750 $500 $1,500 $600 $2,500 $0 $0 $335,000 $51,550 $86,000 $2,502,528    Town of Sawmills Annual Budget Estimates Revenues Fiscal Year: 2018-2019 Utility Fund  Budget Page: Budget 2018-2019 Estimate $869,709 $247,400  Fund2 80 90  Last' Year  Current Year Actualt to $477,357 $203,382  Estimated Entire Year $712,307 $262,426  Department Dept# Actual 2016-2017 Budget 2017-2018 February 2018  Water Sewer  $669,663 $160,908  $804,231 $255,450  TOTALS:  $830,571  $1,059,681  $680,739  $974,733  $1,117,109    Town of Sawmills Annual Budget Estimates Revenues Fiscal Year: 2018-2019 Utility Fund Water Department  Budget Page: Budget 2018-2019 Estimate $19,000 $655,000 $5,000 $2,500 $15,000 $2,000 $1,000 $0 $0 $84,209 $86,000 $0 $869,709  Fund 2 1-00-3120 2-00-3710 2-00-3711 2-00-3713 2-00-3714 2-00-3831 2-00-3839 2-00-3845 2-00-3850 2-00-3861 2-00-3990  Last Year  Current Year Actual to  Estimated Entire Year $6,440 $679,053 $3,750 $2,400 $16,576 $2,200 $1,888 $0 S0 $0 $0 $0 $712,307  Account Name Water Tank Cell Tower Lease Water Sales Water Taps & Connections Reconnection Fees Late Charges Investment Earnings Miscellaneous Revenue NC Debt Setoff Capital Contributions AIA Grant Waterlines GIS Operating Transferf from Capital Reserve 2-00-3900 Appropriated Net Assets TOTALS:  Account# Actual 2016-2017 Budget 2017-2018 February 2018  $0 $632,121 $18,214 $1,775 $14,550 $2,230 $633 $140 $0! $0! $0 $0 $669,663  $0 $715,000 $5,000 $2,500 $15,000 $1,500 $1,000 $250 So $0 $0 $63,981 $804,231  $6,440 $452,702 $2,500 $1,600 $11,050 $1,806 $1,259 $0 $0 $0 $0 $0 $477,357    Town of Sawmills Annual Budget Estimates Revenues Fiscal Year: 2018-2019 Utility Fund Sewer Department  Budget Page: Budget 2018-2019 Estimate $187,000 $0 $0 $60,400 $247,400  Fund 2 2-00-3750 2-00-3850  Last Year  Current Year Actual to $117,382 $0 $86,000 $0  Estimated Entire Year $176,426 $0 $86,000 $0  Account Name Sewer Charges Sewer Tap & Connections 2-00-3751 Capital Contributions Sewer Net Funds Appropriated 2-00-3991  Account # Actual 2016-2017 Budget 2017-2018 February 2018  $160,908 $o $0 $O  $169,450 $O $86,000 $0  TOTALS:  $160,908  $255,450  $203,382  $262,426    Town of Sawmills Fiscal Year: 2018-2019 Summary  Annual Budget Estimates - ExpendtureslExpenses  Budget Page: 6 Budget 2018-2019 Estimate $2,164,685 $1,117,109  Last Year  Current Year Actual to $1,630,708 $569,523  Estimated Entire Year $2,026,986 $969,684  Fund General Fund Utility Fund  Fund # Actual 2016-2017 Budget 2017-2018 February 2018  1 2  $1,458,302 $557,564  $2,502,528 $1,059,681  TOTALS:  $2,015,866  $3,562,209  $2,200,231  $969,684  $3,281,794    Town of Sawmills Annual Budget Estimates-Exponaltures Fiscal Year: 2018-2019 General,Fund  Budget Page: Budget 2018-2019 Estimate $49,450 $429,100 $82,450 $606,185 $106,200 $173,450 $200,000.00 $323,850.00 $0.00 $194,000.00 $2,164,685  Last Year  Current Year Actual to  Estimated Entire Year $40,755 $410,942 $73,587 $343,899 $72,200 $136,301 $208,557.00 $460,745.00 $86,000.00 $194,000.00 $2,026,986  Account Governing Body Administration Finance Public Works Community Development Parks and Recreation Streets & Highways Sanitation and Recycling Operating Transfers Interiocal Transfer to Caldwell County TOTALS:  Dept # Actual 2016-2017 Budget 2017-2018 February 2018  10 20 30 40 45 46 50 60,70 00 20  $32,853 $299,264 $70,010 $260,616 $58,772 $186,156 $97,720.00 $172,911.00 $0.00 $280,000.00 $1,458,302  $48,308 $489,400 $80,500 $424,120 $102,950 $247,100 $263,500.00 $566,650.00 $86,000.00 $194,000.00 $2,502,528  $33,939 $312,802 $49,095 $229,355 $47,302 $82,741 $202,681.00 $392,793.00 $86,000.00 $194,000.00 $1,630,708    Town of Sawmills Annual Budget Estimates Expenses Fiscal Year: 2018-2019 Utility Fund  Budget Page: 8 Budget 2018-2019 Estimate $869,709 $247,400  Last Year  Current Year Actualto  Estimated Entire Year $648,205 $321,479  Dept Water Sewer  Dept# Actual 2016-2017 Budget 2017-2018 February 2018  80 90  $427,981 $129,583  $804,231 $255,450  $491,591 $77,932  TOTALS:  $557,564  $1,059,681  $569,523  $969,684  $1,117,109    Town of Sawmills Annual Budget Estimates  Expenditures Fiscal Year: 2018-2019 General Fund-G Governing Body  Budget Page: 9 Budget 2018-2019 Estimate $14,000 $200 $1,150 $1,000 $16,000 $7,000 $500 $500 $100 $5,000 $500 $3,000 $500 $49,450  Fund1 Account# Actuai 2016-2017 1-10-4100 1-10-4104 1-10-4106 1-10-4109 1-10-4110 1-10-4111 1-10-4125 1-10-4126 1-10-4130 1-10-4131 1-10-4225 1-10-4295  Last Year  Current Year February 2018 Entire Year $9,200 $108 $704 $1,000 $14,800 $5,241 $0 $173 $96 $40 $0 $2,577 $0 $33,939  Budget2017- Actualt to 2018 $14,000 $108 $1,150 $1,000 $16,000 $7,000 $500 $500 $50 $5,000 $500 $2,000 $500 $48,308  Estimated  Account Name  Wages Workers Compensation FICA & Medi Taxes Community Assistance Program Donations Payments Board of Elections Uniforms Office Supplies Freight IN Travel & Schools Fuel Miscellanous Exp TOTALS:  $13,800 $108 $1,056 $0 $16,000 $0 $0 $0 $0 $98 $0 $1,791 $0 $32,853  $13,800 $108 $1,056 $1,000 $16,000 $5,241 $0 $200 $100 $250 $0 $3,000 $0 $40,755  Town Promotion Materials & Supplies 1-10-4515    Town of Sawmills Annual Budget Estimates Expenditures Fiscal Year: 2018-2019 General Fund - Administration  Budget Page: 10 Budget 2018-2019 Estimate $140,000 $500 $50,000 $5,500 $5,000 $15,000 $40,000 $1,000 $1,000 $8,000 $2,500 $0 $0 $1,000 $12,000 $4,500 $6,000 $1,000 $16,000 $1,000 $4,000 $1,000 $21,000 $14,000 $500 $1,000 $0 $1,000 $43,000 $1,000 $0 $500 $1,000 $100 $0 $8,000 $23,000 $429,100  Fund1 1-20-4100 1-20-4101 1-20-4103 1-20-4104 1-20-4106 1-20-4118 1-20-4119 1-20-4120 1-20-4125 1-20-4126 1-20-4127 1-20-4128 1-20-4129 1-20-4130. 1-20-4131 1-20-4132 1-20-4133 1-20-4134 1-20-4135 1-20-4136 1-20-4137 1-20-4138 1-20-4145 1-20-4148 1-20-4149 1-20-4150 1-20-4151 1-20-4170 1-20-4180 1-20-4181 1-20-4199 1-20-4225 1-20-4243 1-20-4244 1-20-4280 1-20-4295 1-20-4760  LastYear  Current Year Actualto $91,091 $6 $30,883 $581 $2,130 $10,710 $21,067 $634 $515 $2,277 $2,651 $0 $0 $66 $1,146 $2,394 $3,381 $160 $13,305 $415 $418 $0 $14,989 $12,287 $0 $604 $63,442 $332 $22,521 $412 SOL $77 $341 $0 $0 $1,380 $12,587 $312,802  Estimated Entire Year $136,637 $10 $46,324 $1,184 $3,195 $12,000 $34,000 $1,000 $800 $4,000 $4,000 $0 $o $100 $2,500 $3,590 $5,071 $240 $16,000 $675 $2,000 $0 $16,000 $12,500 $0! $906 $63,4421 $500 $23,000 $600 $0 $100 $500 $0 $0 $2,068 $18,000 $410,942  Account  Account# Actual 2016-2017 Budget 2017-2018 February 2018  Wages Overtime Employee Benefits Workers Compensation FICA & Medi Taxes Professional Fee's Accounting Professional Fee's Legal Professional Fee's Engineer Uniforms Office Supplies Office Equipment Weilness and Health Safety Equipment: and Materials Freight IN Travel & Schoois Telephone Utilities Permits and Fees Repairs & Maintenance Postage Advertising Printing Insurance and Bonds Dues and Subscriptions Unemployment Benefits Non Refundable Taxes Expense Capital Outlay Bank Service Charge Computer Expense Town Website Maintenance Prior Year Expenditures Fuel Leases & Maint Caldwell Railroad Commission Cash Over/Short Miscellanous Exp Contract Services TOTALS:  $114,061 $0 $35,481 $1,184 $3,842 $12,035 $24,842 $2,406 $0 $5,680 $300 $0 $0 $518 $7,922 $3,580 $4,993 $372 $6,377 $659 $1,296 $156 $15,565 $12,729! $607 $912 $17,843 $525 $8,046 $556 $0 $200 $629 $61 $0 $2,995 $12,892 $299,264  $132,000 $500 $47,000 $6,500 $12,000 $15,000 $35,000 $1,500 $1,000 $8,000 $2,500 $O S0 $1,000 $12,000 $4,500 $6,800 $1,000 $16,400 $1,000 $4,000 $1,000 $21,000 $14,000 $5,000 $1,000 $79,000! $3,500 $20,000) $1,000 $0 $1,200 $1,500 $500 $O $10,000 $23,000 $489,400    Town of Sawmills Annual Budget Estimates Expenditures Fiscal Year: 2018-2019 General Fund. - Finance  Budget Page: 11 Budget 2018-20719 Estimate $55,000 $0 $17,000 $0 $4,250 $750 $500 $100 $2,500 $0 $50 $300 $0 $1,000 $1,000 $82,450  Fund1 1-30-4100 1-30-4101 1-30-4103 1-30-4104 1-30-4106 1-30-4126 1-30-4127 1-30-4130 1-30-4131 1-30-4132 1-30-4134 1-30-4148 1-30-4149 1-30-4180 1-30-4295  Last' Year  Current' Year Actual! to $33,662 so $11,088 $0 $2,575] $575 $0 $0 $517 $50 $50 $160 $0 $418 $0_ $49,095  Estimated Entire Year $50,493 $0 $16,632 $0 $3,862 $750 $0 $0 $1,000 $0 $50 $300 $0 $500 $0 $73,587  Account  Account# Actual 2016-2017 Budget 2017-2018 February 2018  Wages Overtime Employee Benefits Workers Compensation FICA & Medi Taxes Office Supplies Office Equipment Frieght IN Travel & Schools Telephone Permits and Fees Dues and Subscriptions Unemployment Benefits Computer Expense Miscellanous Exp TOTALS:  $48,875 $0 $16,047 $0 $3,739 $618 $400 $0 $15 $106 $0 $210 $0_ $O $O $70,010  $53,000 $0 $17,000 $0 $4,250 $750 $600 $100 $2,500 $0 $0 $300 $0 $1,000 $1,000 $80,500    Town of Sawmills Annual Budget Estimates - Expenditures Fiscal Year: 2018-2019 General Fund- Public Works  Budget Page: 12 Budget 2018-2019 Estimate $180,000 $3,400 $0 $65,000 $6,500 $13,750 $1,000 $21,000 $6,000 $4,000 $300 $1,000 $2,500 $8,000 $0 $65,000 $400 $44,000 $11,500 0 $3,000 $1,000 $13,835 $15,000 $112,000 $28,000 $606,185  Fund1 1-40-4100 1-40-4101 1-40-4102 1-40-4103 1-40-4104 1-40-4106 1-40-4120 1-40-4124 1-40-4125 1-40-4129 1-40-4130 1-40-4131 1-40-4132 1-40-4133 1-40-4134 1-40-4135 1-40-4151 1-40-4180 1-40-4199 1-40-4225 1-40-4243 1-40-4295 1-40-4515 1-40-4559 1-40-4760  Last Year  Current Year Actualto $105,647 $1,700 $0 $41,634 $5,847 $8,212 $0 $10,141 $1,460 $760 $53 $90 $1,232 $4,635 $0 $2,909 $183 $35,807 $593 $0 $989 $0 $5,245 $1,978 $0 $240 $229,355  Estmated Entire Year $158,470 $2,500 $0 $62,451 $5,847 $12,318 $O $15,211 $2,300 $1,140 $80 $150 $1,848 $6,953 $0 $25,000 $275 $35,807 $889 $0 $1,500 $0 $7,800 $3,000 $0 $360 $343,899  Account  Account# Actual 2016-2017 Budget 2017-2018 February 2018  Wages Overtime Wages Part Time Employee Benefits Workers Compensation FICA & Medi Taxes Professional Fee's Engineer Steets and Lights Uniforms Equipment and Materials Freight IN Travel & Schools Telephone Utilities Permits and Fees Repairs & Maintenance Non Refundable Taxes Expense 1-40-4150 Capital Outlay Computer Expense Prior Year Expenditures Fuel Leases & Maint Miscellanous Exp Materials & Supplies Paving & Speed humps Contract Services TOTALS:  $135,672 $1,911 $0 $47,191 $5,263 $10,525 $0 $15,695 $2,355 $0 $274 $0 $1,814 $7,952 $0 $2,868 $345 $7,345 $1,095 $0 $2,703 $180 $11,283 $3,095 $0 $3,050 $260,616  $175,000 $3,400 $0 $65,000 $6,500 $15,000 $1,000 $18,000 $6,300 $2,000 $300 $1,500 $3,500 $8,500 $0! $29,000 $300 $40,000 $1,200 $0 $2,000 $1,000 $13,000 $3,500 $0 $28,120 $424,120    Town of Sawmills Annual Budget Estimates Expenditures Fiscal Year: 2018-2019 General Fund-Stretslighways  Budget Page: 13 Budget 2018-2019 Estimate  Fund1 1-50-4100 1-50-4101 1-50-4103 1-50-4104 1-50-4106 1-50-4117 1-50-4130 1-50-4135 1-50-4151 1-50-4295 1-50-4515 1-50-4558 1-50-4559 1-50-4600  Last Year  Current Year Actual to  Estimated Entire Year  Account  Account: # Actual 2016-2017 Budget 2017-2018 February 2018  Wages Overtime Employee Benefits Workers Compensation FICA & Medi Taxes Equipment Purchases Professional Fee's Engineer 1-50-4120 Safety Equipment and Materials 1-50-4129 Freight IN Repairs & Maintenance Capital Outlay Miscellanous Exp Materials & Supplies Drainage Paving Right ofv Way TOTALS:  $0 $0 $0 $0 $0 $0 $12,870 $0 $0 $6,910 $0 $0 $OL $0L $77,940 $0 $97,720  $0 $0 $0 $0! 0 $0 $25,000 $0 $0! $52,000 $0 $1,000 $13,500 $0 $172,000 $0 $263,500  $0 $0 $0 $0 $0 $0 $8,417 $0 $200 $1,815 $0 $0 $6,892 $0 $185,357 $0 $202,681  $0 $0 $0 $0 $0 $0 $10,000 $0 $200 $2,500 $0 $500 $10,000 $0 $185,357 $0 $208,557  $0 $25,000  $0 $0 $0 $175,000 $0 $200,000    Town of Sawmills Annual Budget Estimates Expenditures Fiscal Year: 2018-2019 General Fund Sanitation  Budget Page: 14 Budget 2018-2019 Estimate $70,000 $1,000 $0 $30,000 $3,000 $8,000 $100 $0 $1,500 $200 $50 $60,000 $4,000 $0 $50,000 $16,000 $1,000 $5.000 $1,000 $0 $7,000 $68,000 $323,850  Last Year  Current Year Actual to $30,194 $232 so $10,760 $3,603 $2,327 $100 $0 $0 $0 $40 s0 $10,990 $2,077 $0 $0 $0 $281,432 $0 $7,979 $500 $510 $80 $0 $3,996 $37,973 $392,793  EStimated Entire Year $45,500 $400 $0 $16,500 $3,603 $3,500 $100 $0 $0 $0 $80 $0 $20,000 $3,500 $0 $0 $0 $281,432 $0 $13,000 $500 $1,000 $150 $0 $6,500 $65,0001 $460,745  Actual 2016-2017 Budget 2017-2018 February 2018  Wages Overtime Wages Part Time Employee Benefits Workers Compensation FICA &I Medi Taxes Recycle Rewards Professional Fee's Engineer 1-60-4120 Uniforms Equipment: and Materlals Freight IN Permits and Fees Repairs & Maintenance Postage Printing Unemployment Benefits Non Refundable Taxes Expense 1-60-4150 Capital Outlay Capital Reserve Fuel Allowance For Bad Debt Miscellanous Exp Materials & Supplies Contracted: Services Landfill Expenses Contracted Services Recycle 1-70-4762 TOTALS:  1-60-4100 1-60-4101 1-60-4102 1-60-4103 1-60-4104 1-60-4106 1-60-4110 1-60-4125 1-60-4129 1-60-4130 1-60-4134 1-60-4135 1-60-4136 1-60-4138) 1-60-4149 1-60-4151 1-60-4152 1-60-4225 1-60-4285 1-60-4295 1-60-4515 1-60-4760 1-60-4761  $43,560 $67 $0 $16,191 $3,000 $3,338 $100 $0 $0 $0 $150 $21,696 $2,974 S0 $O $0 $109 $0 $0 $11,116 $850 SO $457 $0 $6,144 $63,159 $172,911  $47,000 $1,000 S0 $16.000 $4,000 $3,600 $100 $0 $0 $0 $200 $50 $60,000 $3,500 $0 $0 $200 $335,000 $0 $16,000 $1,000 $3,000 $1,000 $0 $10,500 $64,500 $566,650    Town of Sawmills Annual Budget Estimates Expenditures Fiscal Year: 2018-2019 General Fund- Community Development  Budget Page: 15 Budget 2018-2019 Estimate $200 $0 $50 $0 $100 $250 $10,000 $100 $1,500 $1,000 $27,000 $66,000 $0! $106,200  Fund 1 1-45-4100 1-45-4104 1-45-4106 1-45-4120 1-45-4126 1-45-4127 1-45-4130 1-45-4133 1-45-4135 1-45-4136 1-45-4295 1-45-4515 1-45-4760 1-45-4980  Last Year  Current Year Actual to  Estimated Entire Year $0 $0 $0 $0 $0 $0 $0 $129 $0 $20 $725 $0 $12,800 $33,628 $0 $47,302  Account  Account# Actual 2016-2017 Budget 2017-2018 February2 2018  Wages Workers Compensation FICA&I Medi Taxes Professional Fee's Engineer Office Supplies Office Equipment Freight IN Utilities Contractors Postage Miscellanous Exp Materials & Supplies Contract Services Plat &Z Zoning Fees TOTALS:  $50 $0 $4 $0 $0 $o $24 SO $190 $26 $704 $347 $16,415 $41,012 $0 $58,772  $200 $0 $50 $500 $0 $0 $250 $250 $10,000 $100 $1,500 $1,000 $36,100 $53,000 $0 $102,950  $100 $0 $50 $0 $0 $0 $0 $250 $0 $50 $1,000 $250 $20,000 $50,500 S0 $72,200  Advertising- Community Development 1-45-4137    Town of Sawmills Annual Budget Estimates Expenditures Fiscal Year: 2018-2019 General Fund - Parks & Recreation  Budget Page: 16 Budget 2018-2019 Estimate $63,000 $1,250 $0 $35,000 $2,000 $6,000 $0 $1,000 $1,000 $0 $0 $500 $650 $20,000 $0 $25,000 $0 $50 $0 $0 $4,000 $3,000 $10,000 $1,000 $0] $173,450  Fund 11 1-46-4100 1-46-4101 1-46-4102 1-46-4103 1-46-4104 1-46-4106 1-46-4125 1-46-4129 1-46-4130 1-46-4132 1-46-4133 1-46-4134 1-46-4135 1-46-4149 1-46-4151 1-46-4152 1-46-4225 1-46-4295 1-46-4515 1-46-4558 1-46-4760  Last Year  Current Year Actual to  Estimated Entire Year $59,000 $250 $0 $30,000 $801 $5,000 $0 $650 $0 $3,000 $50 $600 $19,000 $0 $10,000 $01 $0 $0 $0 $2,500 $150 $5,000 $300 $0 $136,301  Account  Account# Actual 2016-2017 Budget 2017-2018 February 2018  Wages Overtime Wages Part Time Employee Benefits Workers Compensation FICA & Medi Taxes Professional Fee's Engineer 1-46-4120 Veteran's Memorial Engraving 1-46-4122 Veteran's Park Flood Lights 1-46-4124 Uniforms Equipment and Materials Freight IN Telephone-Cel. phone Utilities Permits and Fees Repairs & Maintenance Unemployment Benefits Non Refundable Taxes Expense 1-46-4150 Capital Outlay Capital Reserve Fuel Miscellanous Exp Materials & Supplies Water Purchases Contract Services TOTALS:  $67,615 $173 $0 $33,715 $1,146 $5,186 $0 $400 $516 $0 $2,530 $57 $525 $18,096 $0 $15,960 $0 $0 $11,523 $0 $3,396 $524 $6,137 $204 $18,453 $186,156  $63,000 $1,250 $0 $31,000 $2,000 $6,000 $1,000 $1,500 $0 $0 $3,000 $500 $650 $19,000 $150 $99,000 $0 $50 $0 $0 $5,000 $3,000 $10,000 $1,000 $0 $247,100  $39,099 $147 $0 $19,417! $801 $3,002 $0 soi $439 $0 $0 $15] $351 $11,610 $0 $4,351 $o! $0 $0 $0 $1,530 $100 $1,699 $180 $0i $82,741    Town of Sawmills Annual Budget Estimates - Expenditures Fiscal Year: 2018-2019 General Fund- Operating Transfers  Budget Page: 17 Budget 2018-2019 Estimate $0 $0 $0  Fund1 1-00-4490 1-00-4493 1-00-4494 1-00-4495  Last' Year  Current Year Actual to $86,000 $0 $O! $0 $86,000  Estimated Entire Year $86,000 $0 $0 $0 $86,000  Account  Account# Actual 2016-2017 Budget 2017-2018 February 2018  Operating Transfer to Water/Sewer Operating Transfer to Capital Projects Operating Transfer to CDBG Operating Transfer TOTALS:  $0 S0 $0 $0 $0  $86,000 $0 $0 $0 $86,000    Town of Sawmills Annual Budget Estimates Expenditures Fiscal Year: 2018-2019 General Fund - Interlocal Transfer  Budget Page: 18 Budget 2018-2019 Estimate $194,000 $194,000  Fund1  Last Year  Current Year Actual to $194,000 $194,000  Estimated Entire Year $194,000 $194,000  Account  Account# Actual 2016-2017 Budget 2017-2018 February 2018  Interlocal Trans Caldwell County 1-20-4296  $280,000 $280,000  $194,000 $194,000  TOTALS:    Town of Sawmills Annual Budget Estimates Expense Fiscal Year: 2018-2019 Utility Fund Water Department  Budget Page: 19 Budget 2018-2019 Estimate $70,000 $4,000 $35,000 $5,000 $6,000 $5,000 $20,000 $0 $30,000 $500 $1,000 $1,500 $1,500 $5,000 $150,000 $8,000 $10,000 $0 $709 $88,500 $0 $3,500 $400 $0 $7,000 $6,000 $0 $100 $5,000 $5,000 $25,000 $260,000 $5,000 $86,000 $25,000 $869,709  Fund2 2-80-4100 2-80-4101 2-80-4102 2-80-4103 2-80-4104 2-80-4106 2-80-4119 2-80-4120 2-80-4125 2-80-4129 2-80-4130 2-80-4131 2-80-4132 2-80-4133 2-80-4134 2-80-4135 2-80-4136 2-80-4138 2-80-4149 2-80-4151 2-80-4152 2-80-4170 2-80-4180 2-80-4199 2-80-4225 2-80-4275 2-80-4280 2-80-4285 2-80-4295 2-80-4515 2-80-4558 2-80-4560 2-80-4562 2-80-4760  Last Year  Current' Year Actual to  Estimated Entire' Year $50,000 $3,600 $0 $19,210 $1,792 $4,000 $0 $25,000 $0 $0 $50 $400 $600 $1,100 $4,000 $175,000 $5,500 $5,000 $0 $0 $67,880 $0 $3,000 $0 $0 $5,500 $5,881 $0 $42 $4,400 $150 $19,000 $225,000 $2,100 $0 $20,000 $648,205  Account Name  Account# Actual 2016-2017 Budget 2017-2018 February 2018  Wages Overtime Wages Part Time Employee Benefits Workers Compensation FICA & Medi Taxes Professional Fee's Legal Professional Fee's Engineer Uniforms Equipment and Materials Freight IN Travel & Schools Telephone Utilities Permits and Fees Repairs & Maintenance Postage Printing Unemployment Benefits Non Refundable Taxes Expense 2-80-4150 Capital Outlay Capital Reserve Bank Service Charge Computer Expense Prior Year Expenditures Fuel Debt Service Payment-Cajans Mtn W/2-80-4270 Penalties and Interest Cash Over/Short Allowance For Bad Debt Miscellanous Exp Materials & Supplies Water Purchases Tech Support Due from CIP Reserve Contracted: Services TOTALS:  $69,706 $2,751 $0 $32,140 $4,250 $5,525 $0 $12,801 $0 $19,942 $288 $442 $577 $397 $3,365 $33,162 $6,176 $5,387 $0 $0 $0 $o $2,808 $255 $o $5,291 $5,881 $0 $28 $3,372 $701 $12,517 $186,130 $2,100 $0 $11,989 $427,981  $56,000 $3,000 $0 $20,000 $4,000 $4,000 $0 $25,000 $0 $10,000 $250! $1,000 $1,500 $1,500 $4,500 $234,000 $8,000 $5,000 $0 $100 $123,000 $0 $4,000 $3,500 $0i $7,000 $5,881 $0 $0 $2,500 $1,500 $0 $260,000 $2,500 $0 $16,500 so $804,231  $30,329 $2,373 $0 $12,807 $1,792 $2,501 $0 $20,131 $0 $o $39 $290 $420 $719 $3,185 $180,473 $3,503 $3,331 $0 $0 $67,880 $0 $2,747 $0 $0 $4,734 $0 $0 $42 $0 $86 $12,168 $148,580 $0 $0 $13,461 $491,591  Transfert to CDBG Operating" Transfer 2-80-4999    Town of Sawmills Annual Budget Estimates Expense Fiscal Year: 2018-2019 Utility Fund Sewer Department  Budget Page: 20 Budget 2018-2019 Estimate $32,500 $2,000 $0 $13,000 $1,500 $2,500 $6,000 $10,000 $0 $4,000 $500 $500 $2,200 $10,000 $1,000 $30,000 $0 $200 $27,000 so $0 $2,000 $1,000 $1,500 $0 $100,000 $0] $247,400  Fund2 2-90-4100 2-90-4101 2-90-4102 2-90-4103 2-90-4104 2-90-4106 2-90-4119 2-90-4120 2-90-4125 2-90-4129 2-90-4130 2-90-4131 2-90-4132 2-90-4133 2-90-4134 2-90-4135 2-90-4149 2-90-4150 2-90-4151 2-90-4152 2-90-4199 2-90-4285 2-90-4295 2-90-4515 2-90-4760 2-90-4558 2-90-4600  Last Year  Current Year Actual to  Estimated Entire Year $29,000 $2,241 $0 $12,000 $1,500 $2,373 $0 $120,000 $o $o $500 $200 $2,100 $9,400 $300 $13,000 so $115 so $86,000 so $650 $100 $2,000 so $40,000 sol $321,479  Account Name  Account # Actual 2016-2017 Budget 2017-2018 February 2018  Wages Overtime Wages Part Time Employee Benefits Workers Compensation FICA&N Medi Taxes Professional Fee's! Legal Professional Fee's Engineer Uniforms Equipment: and Materials Freight IN Travel & Schools Telephone Utilitles Permits and Fees Repairs & Maintenance Unemployment Benefits Non Refundabie Taxes Expense Capital Outlay Capital Reserve Prior Year Expenditures Allowance For Bad Debt Miscellanous Exp Materiais & Supplies Contracted Services Sewer Charges Sewer Easements/Row TOTALS:  $27,711 $1,776 $0 $11,625 $1,013 $2,256 $262 $36,651 $0 $0 $0 $198 $2,081 $9,081 $1,290 $16,788 $0 $204 $194 $o $oL $1,941 $5 $1,245 $0 $15,262 $0 $129,583  $31,500 $2,000 $0 $12,000 $1,500 $2,500 $o $50,000 $oj $2,000 $250 $500 $2,100 $9,300 $600 $31,000 $0 $200 $0 $86,000 $o $1,000 $1,000 $2,000 $0 $20,000 $o $255,450  $19,177 $1,494 $o $7,965 $1,500 $1,582 $0 $10,723 $0 $0 $385 $0 $1,269 $6,315 $180 $8,248 $0 $0 $115 $0] $o $0 $88 $1,310 $o $17,581 so $77,932    AGENDA ITEM 8B  MEMO DATE: SUBJECT:  May 15,2018 Financial Matters: Approve Proposed Contract Renewal with Western Piedmont Council of Governments  Discussion:  The current contract with the Western Piedmont Council of Governments (WPCOG) for planning services will expire on June 30, 2018 and will need to be renewed. If renewed, the enclosed The amount of the contract will not exceed twenty-three thousand twenty dollars ($23,020.00) and will be billed in equal twelve (12) monthly payments of one thousand nine hundred eighteen dollars and thirty-three cents ($1,918.33). This expenditure is included in the FY 2018-2019  contract will be effective starting July 1, 2018 and ending June 30, 2019.  budget.  Recommendation:  Staffrecommends Council discuss this matter and decide how they wish to proceed.    AGRBEMENT BETWEEN THE THE TOWN OF SAWMILLS FOR THE PROVISION OF IECHNICALPLANNING ASSISTANCE: JULY1,2018- - JUNE: 30, 2019  WESTERN PIEDMONT COUNCIL OF GOVERNMENTS AND  This AGREEMENT, entered into on the first day ofJ July, 2018, by and between the Western Piedmont Council of Governments (hereinafter referred to as the "Planning Agency") and the Town of Sawmills, North Carolina (hereinafter referred to as the  "Local Government"); WITNESSETH THAT:  WHEREAS, the Planning Agency is empowered to provide technical assistance by the North Carolina General Statutes and by resolution passed by the Planning Agency on April 17, 1972. Technical assistance shall consist of the provisions of services as  described in Attachment A, which is herein made part ofthis Contract; provide such technical assistance to the Local Government and;  WHEREAS, the Local Government has requèsted the Planning Agency to WHEREAS, the Planning Agency desires to cooperate with the Local Government in every way possible to the end that the proposed activities are carried out  in an efficient and professional manner;  NOW, THEREFORE, the parties hereto do mutually agree as follows:  1. 2.  Personnel. That during the period oft this Contract, the Planning Agency will furnish the necessary trained personnel to the Local Government. Travel/Printing. The Local Government will pay for expenses related to conferences, conventions, seminars, local travel, etc. of the personnel when the Local Government requests or approves travel related to the Local Government's planning program, ori ifit is beneficial to both parties, the costs will be shared on an agreed-upon ratio, The Local Government will also pay for expenses related to printing of report(s), mailings to advisory boards, and other costs not related to normal travel and staffing costs associated with personnel furnished by the Planning Agency. Compensation. That for the purpose of providing funds for carrying out this Contract, the Local Government will pay the Planning Agency a fee not to exceed $23,020.00 wenty-tare-tmousand. twenty dollars) during the period beginning July 1, 2018 and ending June 30, 2019. These fees will be billed in equal monthly payments of $1,918.33 (one-thousand,  3.  nine-hundred eighteen dollars and thirty-three cents).    4.  Iemnatosiplfsation: The Local Government may terminate the Contract by giving the Planning Agency a thirty-day written notice. Furthermore, if there is a need to amend the proposal outlined in Attachment A, either party may do sO with the written consent of the Time of Performance. The Planning Agency shall ensure that all services required herein shall be completed and all required reports, maps, and documents submitted during the period beginning July 1, 2018and Interest of Members, Officers, or Employees of the Planning Agency, Members of the Local Government, or Other Public Officials. No member, officer, or employee of the Planning Agency or its agents; no member of the governing body of the locality in which the program is situated; and no other public official of such locality or localities who exercises any functions or responsibilities with respect to the program during his or her tenure or for one year thereafter, shall have any financial interests, either direct or indirect, in any contract or subcontract, or the proceeds thereof, for work to be performed in connection with the program assisted under this Agreement. Immediate family members of said members, officers, employees, and officials are similarly barred from having any financial interests in the program. The Planning Agency shall incorporate, or cause to be incorporated, in all such contracts or subcontracts, a provision prohibiting such interest pursuant to the purpose Nondiscrimination Clause. No person in the United States shall on the grounds of race, color, national origin, or sex be excluded from participation in, be denied the benefits of, or be subjected to discrimination with any program or activity funded in whole or in part with funds available under the Housing and Development Act of 1974, Age Discrimination Act of1975, as amended. No qualified person shall on the basis age be excluded from participation in, denied the benefits of, or otherwise be subjected to discrimination under any program or activity which receives benefits from federal financial assistance. Section 504, Rehabilitation Act of 1973, as amended. No qualified handicapped person shall, on the basis of handicap be excluded from participation in, be denied the benefits of, or otherwise be subjected to discrimination under any program or activity which receives or benefits  other.  5.  ending June 30, 2019.  6.  of this section.  7.  Section 109.  8.  9.  from federal financial assistance.    INV WITNESS WHEREOF, the Planning Agency and the Local Government  have executed this Agreement as ofthe date first above written.  LOCAL GOVERNMENT: TOWN OF SAWMILLS  PLANNING AGENCY: GOVERNMENTS By:  WESTERN PIEDMONT COUNCIL OF  By:  Mayor  Executive Director  Attest:  By:  Town Clerk  Chairman  Preaudit Statement:  This instrument has been preaudited in the manner prescribed by the Local Government  Budget and Fiscal Control Act.  By:  Local Government Financial Officer    ATTACHMENTA TOWN OF SAWMILLS TECHNICAL PLANNING ASSISTANCE: UIY1,8I-1ENE34.209 WORK PROGRAM/BUDGET  The following work program and budget are presented as descriptive of the work and dollar amounts called for in the agreement, concerning planning activities by the Western Piedmont Council of Governments for the Town of Sawmills. The product(s) ofthe  planning activities shall be:  WORK PROGRAM  1. Code Administration  Assistance in the administration of the Town's Zoning Ordinance and Subdivision Regulations will be provided. Planning advice and staff memoranda and recommendations will be provided to the Town Council, Town Administrator, Town Attorney, Planning Board, and Board of Adjustment. Some examples of duties include staff administration of zoning permits, rezoning applications and hearings, Board of Adjustment applications and hearings, site plan reviews, and subdivision reviews and zoning map updates. Technical assistance will be provided with Code Enforcement on an "as needed" basis.  2. Other Duties as Directed by Town Administrator or Town Council Iti is understood that priority changes and/or substitutions may be made by the Town Manager or Town Council as needed to include work in such areas as annexation, extraterritorial zoning, or other planning-related topics, not to exceed  the dollar/time/travel amount ofthis contract.  BUDGET  The contract budget - including all salaries, fringe benefits, travel expenses and indirect costs - totals $23,020.00 to be billed in twelve equal payments of$1,918.33 starting  2018.  July,    AGENDA ITEM 8C  MEMO DATE: SUBJECT:  May 15,2018 Financial Matters: Budget Ordinance Amendment  Discussion:  Please find attached a budget ordinance amendment for fiscal year 2017-2018.  The amendment increases eighty-six thousand dollars ($86,000.00) to the Capital Improvement Project Reserve and decreases eighty-six thousand dollars ($86,000.00) from the Utility Fund to  cover expenses for future projects.  Recommendation:  Staffrecommends Council approve the budget ordinance amendment in the amount of eighty-six thousand dollars ($86,000.00) to the Capital Improvement Project Reserve and decreases six thousand dollars ($86,000.00) from the Utility Fund to cover expenses for future projects. eighty-    TOWN OF SAWMILLS BUDGET ORDINANCE AMENDMENT  Be it Ordained by the Town Council of the Town of Sawmills, Caldwell County, North Carolina, that the following Amendment to the Budget Ordinance for Fiscal Year 2017-2018 be  hereby adopted.  Now, Therefore, Be It Resolved, that the following Amendment for the fiscal  made year be to  the budget for the fiscal year ended June 30, 2018.  Description Utility Fund  Account Number 2-00-1001 Cash 7-00-1001 Cash 7-00-3850 Capital Contributions  Decrease $86,000 Increase $86,000 $86,000  2-90-4152 Transfer to Capital Projects_ $86,000  Capital Improvement Project Reserve  Explanation: Transferring the funds from the Utility Fund to Capital Reserve Funds  projects.  forfuture  This Amendment now. Adopted this the  day ofl May, 2018. Approved:  Mayor, Town of Sawmills  Finance Officer, Town of Sawmills APPROVED TO FORM:  ATTEST:  Town Clerk Fiscal Control Act.  Town Attorney  This instrument has been preaudited in the manner required by the Local Government  budget and  204039-I    AGENDA ITEM9 9A  MEMO DATE: SUBJECT:  May 15, ,2018 Planning Matters: Board of Adjustment Reappointments  Discussion:  There are two (2) seats on the Board of Adjustment Committee that expire June oft this and a vacant alternate seat. Todd Hess, a regular Board of Adjustment member, has agreed to year serve another term. Jane Church, a regular ETJ Board of Adjustment member, has declined to serve. Also, with the election ofl Mayor Johnnie Greene, there is an empty alternate seat on the Board of  Adjustment. Recommendation: of Adjustment member.  Staff recommends Council reappoint Todd Hess to serve another term on the Board of Adjustment and recommend a regular ETJ Board of Adjustment member and an alternate Board    AGENDA: ITEM11A  MEMO DATE: SUBJECT:  May 15,2018 Updates: Code Enforcement Monthly Report  Discussion:  The attached report shows the progress that the Town of Sawmills Planner Becca Bleich  continues to make throughout the town.  Recommendation: No Council action required.