AGENDA Sawmills Town Hall Tuesday, April 17,2018 6:00 pm  Regular Meeting of the Sawmills Town Council  I. Calll To Order 2. Invocation 3. Pledge of Allegiance 4. Adopt Agenda 5. Approve Meeting Minutes 6. Public Comment 7. Recognitions: A. Recycle Rewards 8. Financial: A. Bad Debt Write Off  Mayor Johnnie Greene Pastor Devin Severt Mayor Johnnie Greene Mayor Johnnie Greene Mayor Johnnie Greene Mayor Johnnie Greene Mayor. Johnnie Greene Mayor. Johnnie Greene Mayor Johnny Greene Mayor Johnnie Greene Mayor Johnnie Greene Mayor Johnnie Greene Mayor Johnnie Greene Mayor Johnnie Greene Mayor Johnnie Greene Mayor Johnnie Greene  A. March 20, 2018 Regular Meeting Minutes  B. Sawmills Elementary School PTA Donation Request C. Sawmills Elementary School Donation Request  9. Discussion: A. Memorial Day Ceremony 10. Public Comment 11. Updates:  A. Code Enforcement Report B.C Council Comment 12. Closed Session: Personnel Matters  13, Adjourn    Page lof5  TUESDAY,MARCH 20, 2018  TOWN OF SAWMILISREGULAR COUNCIL MEETING  6:00 PM  COUNCIL PRESENT Mayor Johnnie Greene Clay Wilson Keith Warren Jeff Wilson Rebecca Johnson Joe Norman  STAFF PRESENT Christopher Todd Terry Taylor Julie A Good  CALLTO ORDER: Mayor Johnnie Greene called the meeting to order.  INVOCATION: North Carolina State Representative Destin Hall gave the invocation. PLEDGE OF ALLEGIANCE: Mayor Johnnie Greene led the Pledge of Allegiance. ADOPT AGENDA: MayorJohnnie Greene asked for a motion to adopt the March 20, 2018 Joe Norman made a motion, and Keith Warren seconded, to adopt the March 20, 2018  Agenda.  Agenda. All were in favor.  APPROVE FEBRUARY 20, 2018 REGULAR MEETING MINUTES: Mayor Johnnie Greene asked for a motion to approve the February 20, 2018 regular meeting minutes. Keith Warren made a motion, and Clay Wilson seconded, to approve the February 20, 2018  regular meeting minutes. All were in favor.  PUBLIC COMMENT: Mayor Johnnie Greene asked if anyone had any questions or Terry Cannon spoke about how high the water and sewer rates are: for his business and for his JeffBranch, Caldwell County Commissioner and resident of Sawmills, spoke regarding water and sewer rates. Mr. Branch stated that citizens of Sawmills are calling him, even though he has nothing to do with the rates for Sawmills, to complain to him and see if there is anything  comments at this time.  tenants at his rental properties.    March 20, 2018 Page 2of5  he can do about the rates. RECOGNITIONS:  RECYCLE REWARDS WINNER: Mayor Johnnie Greene announced Mr. Lorenzo Kelly as the March Recycle Rewards winner. A credit of thirty-two dollars ($32.00) will be added  to his sanitation bill. No Council action was required.  PUBLIC HEARING: SIGN ORDINANCE TEXT AMENDMENT:  OPEN PUBLIC HEARING: Mayor Johnny Greene asked for a motion to open the public Joe. Norman made a motion, and Rebecca Johnson seconded, to open the public hearing. All  hearing. were in favor.  STAFF COMMENTS/RECOMMENDATIONS: Town Planner Leslie M. Meadows stated that currently, the Town of Sawmills' sign regulations only allow for one (I) ground sign per lot, in the Highway Business (H-B) and General Manufacturing (G-M) zoning districts, with amaximum sign height oftwenty (20): feet. As such enterprises are allowed only one (1)such sign the Planning and Development Committee and Planning Board are in favor of an amendment to the Town's sign regulations that would increase the maximum ground sign height requirement for H-B and G-M districts from twenty (20) feet to thirty (30) feet.  PUBLIC COMMENT: Mayor Johnny Greene asked if anyone wished to speak on the  voluntary annexation. No one wished to speak  CLOSE PUBLIC HEARING: MayorJohnny Greene asked for a motion to close the public Joe Norman made a motion, and Jeff Wilson seconded, to close the public hearing. All were  hearing. in favor.  COUNCIL ACTION: Joe Norman made a motion, and Keith Warren seconded, to approve the text amendment, as presented, and the text amendment is in the public interest because it supports the local economy by increasing advertising opportunities for entrepreneurial  development. All were in favor.    March 20, 2018 Page 3of5  FINANICIAL:  CALDWELL COUNTY DAV CHAPTER 6 DONATION REQUEST: Mayor Johnny Greene stated that the Caldwell County Dav Chapter 61 had requested a donation in the amount Clay Wilson made a motion, and Keith Warren seconded, to give a donation in the amount of one. hundred dollars ($100.00) to the Caldwell County Dav Chapter 6. All were in favor. AMERICANLEGION POST3921 DONATION REQUEST: Mayor. Johnny Greene stated that the American Legion Post 392 had requested a donation in the amount of two hundred Keith Warren made a motion, and Clay Wilson seconded, to give a donation in the amount of two hundred dollars ($200.00) to the American Legion Post 392. All were in favor.  of one hundred dollars ($100.00).  dollars ($200.00).  PUBLIC COMMENT: No one wished to speak. UPDATES:  MARCH CODE ENFORCEMENT REPORT: Town Planner Leslie M. Meadows stated  that there are seven (7) code enforcement cases open:  Teresa Annas Compton is the owner ofa dilapidated house located at 4476 Sawmills School Road. The Town can move forward with contracting out abatement efforts (demo and removal) and require reimbursement in the form ofal lien on the property; Carolyn Bray/Robyn Brittian, owner of 2570 Baker Cir. Abandoned mobile home. Town Planner Leslie M. Meadows stated in order to move forward a final Notice of Violation packet from the Town Attorney's office to set al hearing date will be needed before the Town can contract out the abatement efforts (demo and removal) and John "Jody" McRary and neighbors, Jody Drive. Outdoor storage/junk vehicles in ROW/freight container. Thisisanon-conforing use, Impressive Auto, encroaching on neighborhood and blocking street for Fire & Rescue/Trash Pick-up. Town Planner Leslie M. Meadows stated that she believes that Town Administrator Christopher Todd and Mr. McRary have agreed on a place for relocating the shipping container. The Town has determined which transport service will be utilized. Town Administrator Christopher Todd will have timeframe for the relocation; Jose Montes, owner 4321 Cherokee Court. High grass/junk vehicles. Town Planner Leslie M. Meadows stated that she spot checked property on March 8, 2018. There  require reimbursement in the form ofa lien on the property;    March 20, 2018 Page 4of5  was no cars in the cul-de-sac, which implied no remaining junk vehicles. However, no proper driveway has been installed. Small lot size and steep slopes are limiting Janice Griffin, Trustee ofl Iona Griffin, 2148 Oaktree Ln. Abandoned, partially burned apartment building. Town Planner Leslie M. Meadows stated that she spoke with lead contractor Lewis Miller, ofLewis Miller Construction on March 8, 2018. Mr. Miller stated that he is still waiting for the report from the structural engineer to determine what's salvageable of what remains of the burnt structure. Once cleared to begin reconstruction, Mr. Miller anticipates six (6)toeight (8)1 months for completion. Town Jeremiah Taylor, owner of 4190 Duff Dr. Junked vehicles/outdoor storage/overgrown vegetation. Town PlannerLeslie M. Meadows stated that she spot checked the property on March 9, 2018. Both junked vehicles have been removed. The building materials and jugs ofmotor oil still need to be addressed. Town Planner Leslie M. Meadows stated that she has left a voicemail for Mr. Taylor and will Jane Greene, owner of 4446 Villa Ln. Outdoor storage encroaching on neighbor. Town Planner Leslie M. Meadows stated that she met onsite again with homeowner and various times with both parties involved. As ofl March 8, 2018, all large outdoor storage items have been removed from under the tractor trailer bed and along the back property line. The overgrown vegetation has cleared and piled for burning. Town Planner Leslie M. Meadows stated that she will continue to monitor the property until the brush pile is burned, and to make sure no new items are brought back in. Town PlannerLeslie! M. Meadows also stated that the decision to require cover: for the tractor  factors;  Planner Leslie M. Meadows will continue to monitor;  continue to monitor the cleanup;  trailer bed is temporarily postponed/waived.  No Council action was required.  TOWN ADMINISTRATOR UPDATE: Town Administrator Christopher Todd stated that he has spoken with DOT regarding the sleeves for the Highway 321 expansion project and will have more information for Council at the April 5, 2018, budget meeting. Town Administrator Christopher Todd also stated that he received the official letterregarding the funding for the GIS Water System on Friday, March 16, 2018.  COUNCIL COMMENT: Mayor Johnnie Greene asked if anyone on the Council had any Clay Wilson wanted to thank everyone for coming out and he is trying to do something about Jeff Wilson wanted to thank everyone for coming out and he is trying to do something about Rebecca Johnson wanted to thank everyone for coming out and wanted everyone to know  questions or comments at this time. the water and sewer: rates. the water and sewer rates.    March 20, 2018 Page 5of5  Council is working on the water and sewer rates. can to get the water and sewer rates settled. concerning the water ànd sewer rates.  Keith Warren wanted to thank everyone for coming out and he will try his best to do what he Joe Norman wanted to thank everyone for coming out and Council is trying to do all they can Mayor Johnnie Greene wanted to make the public aware of the next budget meeting on April  5,2018, beginning at 5:00pm in Council chambers.  COUNCIL ADJOURN: Mayor Johnnie Greene asked for a motion to adjourn.  Keith Warren made ai motion, and Rebecca Johnson seconded, to adjourn the meeting. All  were in favor.  Johnnie Greene, Mayor  Julie A. Good, Town Clerk    AGENDA ITEM 7A  MEMO DATE: SUBJECT:  April 17,2018 Recognition: Recycle Rewards Program  Discussion:  The Town of Sawmills would like to congratulate Edgar Miller on winning the Recycle Rewards Program for the month of April. Mayor Johnnie Greene will present him with a Certificate of Appreciation. Athirty-two dollar ($32.00) credit will be added to the current sanitation bill.  Recommendation: No Council action is required.    AGENDA ITEM 8A  MEMO: FROM: DATE: SUBJECT:  Christopher Todd/Town Administrator  Karen Clontz/Finance Officer  April 16, 2018 Financial Matters: Water/Sewer/Sanitation Bad Debt Write Off  Discussion:  Attached is al list of accounts which have gone unpaid for Utility and Sanitation services during the calendar year 2014. The Town does not expect to collect payment. The total amount is $5,471.79. Included in this amount are 21 accounts with balances of $50, and above, totaling $3,484.40. These  accounts have been submitted to the NC Debt Setoff Program for collection. As oft this writing, the Town has recovered $5,528.35.00 from previous years.  There are sufficient funds budgeted for this reason.  Recommendation:  Staff recommends Council approve the bad debt write off amount of $5,471.79.    Town of Sawmills Bad Debt Write Off for Calendar Year 2014  Acct#  Name  Date 4/29/2014 11/4/2014 2/3/2014 2/26/2014 7/2/2014 7/3/2014 10/7/2014 2/3/2014 11/4/2014 5/30/2014 3/26/2014 12/1/2014 12/30/2014 7/29/2014 8/6/2014 2/3/2015 10/14/2014 8/29/2014 4/29/2014 9/29/2014 3/26/2014 7/31/2014 5/5/2014 11/6/2014 5/2/2014 1/8/2014 1/14/2014 7/3/2014 7/2/2014 11/19/2014 2/26/2014 8/11/2014 12/1/2014 5/1/2014 8/11/2014 9/3/2014 7/16/2014 7/3/2014 3/20/2014 7/30/2014 8/6/2014 5/31/2014 7/3/2014 2/4/2014 2/4/2014  Amount Owed  43_VICKY DEAL 393 LUTHER BRAY 875 WENDY HADSCHIN 923 SHARON BEANE 978 BENNY BENTLEY 1101 MIKE HARRISON 1108 RONALD NELSON 1112/DAWN: DELLINGER 1116/SANDRA. JOHNSON 1304EDLINEBACK 1562: TROY YOUNT 1753 SHIRLEY BENTLEY 3252 TIM] HART 3576! DEBORAH RAYES 3718JARROD. JOHNSON 6246 ZANE FETTER 6557 JOANN FREEMAN 6644/TAMMY SCOTT 6719/MICHAEL LI RICKMAN 6878 MISTY GREER 7083 ROY GUY 7210 MAX: RYAN: DULA 7410 GALINA CRISP 7461 BRENDA BARGER 7503 ROBBYN TERRY 7523 JACOB CI BROWN 7538 PATRICIA BRANNAN S97TMOTHYLOLEY 7683 RICKY WEST MINTON 7741 BROOKE WATTS 7744JACOB WHALEN 7748 ELIZABETH BRYSON 7758TERRY HAMBY 7767/FRANK: EFRAIN SANABRIA II 7798 LESLIE MCGEE 7830 CASEY SPARKS 7880JERRY WAYNE MAY,JR 7926 AMBER SNIPES. 7950EDDIE RUSS 7957/CYNTHIA HUFFSTETLER 7958 DAWNNA ANDERSON 7974 JACKGRAY 7984/MAURALOPEZ 7999CHRISTY CONNER 8005 CHRIS CHURCH  $112.68/-DECEASED $46.20 $0.49 $14.63 $0.25 $14.63 $92.50 $33.53 $16.20 $21.25 $1,336,76 $37.32 $255.50 $27.78 $25.08 $155.90 $79.50 $21.00 $36.48 $37.00 $29.83 $13.38 $2.00 $8.50 $7.00 $1.50 $38.00 $47.83 $2.00 $3.00 $26.45 $45.28 $18.20 $15.88 $78.05 $95.60 $19.23 $77.53 $18.48 $21.25 $80.25 $54.35 $20.00 $11.00 $34.78  2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45  1    Town of Sawmills Bad Debt Write Off for Calendar Year 2014  Acct #  Name  Date 3/26/2014 10/7/2014 2/4/2014 7/3/2014 1/31/2014 5/14/2014 3/26/2014 12/1/2014 7/3/2014 2/21/2014 3/10/2014 8/6/2014 6/6/2014 4/29/2014 11/4/2014 2/26/2014 6/27/2014 4/24/2014 7/8/2014 5/28/2014 4/29/2014 7/3/2014 8/4/2014 6/27/2014 8/6/2014 11/5/2014 4/29/2014) 3/3/2014 1/7/2014 1/23/2014 4/29/2014 3/25/2014 5/30/2014 1/17/2014 4/29/2014 5/28/2014 5/28/2014 10/31/2014 10/7/2014 9/30/2014 9/2/2014 10/7/2014 7/29/2014 11/3/2014 5/5/2014  Amount Owed  46 47 48 49 50 51 52 53 54 55 56 57 58 59 60 61 62 63 64 65 66 67 68 69 70 71 72 73 74 75 76 77 78 79 80 81 82 83 84 85 86 87 88 89 90  8033 JAMES BILLINGS 8047 SAMUEL CARROLL 8057 STEPHANIE LAWRENCE 8072 DYLAN SHORT 8079 KURT CARVER 8096 TONA BURCHETTE COFFEY 8123/TINA CHURCH 8126 THERESA PIERCE 8130CARMEN CALLOWAY 8134 KENNETH CALDWELL 8139 WESLEY TAYLOR 8141 JULIUS DINGESS 8145 ANGELITA EI HUGGINS 8159 ALLANEA CRISP 8164 LEANDRA CGOSSELIN BIBJLIBERTYMARIN S2OSJUSTINMATTHEWS 8224/OLIVIA BAILEY 8228 JOSHUA A BENTLEY 8229. MISTY DAWN ALARCON 8234 JOSH ROARK 8237. MICHEAL REESE 8238 MARCUS SIMS 8240 MICHAEL GOODING 8241 JONATHAN MAYS 8243FONTELLA BRIGGS 8263 RILEY NATHANIAL GRIFFIN 8273 DANNY HORTON 8278 KERRI EI BANKS 8281 CHRISTY HOWARD 8283/PAUL: PRUITT 8291 WILLIAM EUGENE ODOM 8295 CHELSEA BOLIN 8301 HAROLDCURTIS 8310JUSTIN PRESTON 8320KYLE VINCENT LEBBY 8323TODD: BRYANT 8350JASON: SI BURKS 8357 RYANJI WILLIAMS 8361/RICHARD REECE 8365 HEATHER HEFNER 8372/ASHLEY TRIPLETT 8376/SYLVIA WILSON 8377 CASSANDRA MULLINAX 8378RONALDI HERMAN  $4.10 $18.20 $26.15 $45.05)4DECEASED $36.05 $6.00 $35.15 $33.05 $26.15 $8.94 $11.00 $36.28 $20.00 $4.08 $52.63 $25.25 $25.33 $41.43 $15.88 $72.05, $304.78 $67.04 $22.00 $4.53 $50.23 $25.50, $38.83 $63.58 $16.25 $7.55 $25.33 $8.13 $25.25 $21.25 $38.83 $0.33 $16.25 $6.10 $93.35 $44.00 $153.20 $27.00 $40.00 $24.00 $30.25  2    Town ofSawmills Bad Debt Write Off for Calendar Year 2014  Acct#  Name  Date 6/27/2014 4/29/2014 11/20/2014 9/9/2014 6/5/2014 6/24/2014 10/6/2014 12/1/2014 10/13/2014 9/3/2014 10/14/2014 8/6/2014 11/12/2014 10/6/2014 10/7/2014 12/9/2014 10/28/2014 12/1/2014  Amount Owed  91 92 93 94 95 96 97 98 99 100 101 102 103 104 105 106 107 108  8384CRYSTAL MCGEE 8386ADRIANI D GREER 8395 SAMUELLA OCASIO 8400, CHRISTOPER RYAN 8407BRANDY SCRONCE 8414 KAYLA SARRIOS 8423 MARVIN HUFFMAN 8425 GALINA CRISP 8444DEBORIS WALKER 8445/JIMMY WHISNANT 8454MELISSAJEANHATLEY 8462_LESLIE QUICK 8496 KIMBERLYI HALL 8518GARY YATES 8519 VANNA OSBORNE 8557BRIANC QUICK 8576/KRISTEN SHORT 8586JENNIFER GOSNELL  $28.53 $20.38 $30.75 $73.40 $15.00 $7.55 $24.00 $174.80 $8.501 $18.20 $3.00 $23.10 $18.00 $18.20 $73.40 $23.10 $48.00 $33.50 $5,471.79 $4,371.95 $627.20 $472.64 $5,471.79 $3,484.40  Water Sewer Sanitation  Account balances $50, and above, will be placed with the NC NC: Debt Setoff for collection (exçept for the account  noted as deceased)  3    AGENDA ITEM 8B  MEMO DATE: SUBJECT:  April 17,2018 Financial Matters: Request for Donation  Discussion:  The Town has received a request from the Sawmills Elementary School PTA for a donation in  the amount oft two hundred dollars ($200.00). There are sufficient funds in the budget for this request.  Recommendation:  Staffrecommends Council discuss this matter and decide how they wish to proceed.    OFSAWM  Town of Sawmills  Johnnie Greene, Mayor  Christopher Todd, Town Administrator  Funding Request: Femenby PR  Name of  Phone #826-310-547  opnatnSaumils  Permanent Address: 4436Squmills SchoolRd Gronke FllsNC  City:  State: NC Fed Tax ID #:  Zip Code:  2830  Gionie falls  284030  Contact Name:  CaseySherrill  Amount Requested:  Amount needed for the Project: Project Begin/End Dates:  200,00  lo,000.00 Stocted 8/28/20M1 End b/8120  Date Funds Needed: -1-2018 Complete description of project:  beore buuing 2caris s Lo0 Chromebooks SD OI Qfodos have toblets. We hove aleady roise 15,00000  Awrd tohestcoris.  How will the funds be used?:  10 purchose COMS s Chmpmeboks  Howwill this project benefit the community?:  1t LMI help OIl the Children ot Sawmls Elementory enn Obout technoloqy Sinco uR live mo techmoou KiNeA  SDciehy  Official Town Use Only  Date application received: 3/agh8 Date approved/denied (circle one): Date check written:  Date presented to Council: Amount approved:  yhals  Available balance in Governing Body Expense Acct: 900.00  Check #:  Amount:  This instrument has been preaudited in the manner required by the Local Government Budget and Fiscal Control Act. Cunclort    AGENDA ITEM 8C  MEMO DATE: SUBJECT:  April 17,2018 Financial Matters: Request for Donation  Discussion:  The Town has received a request from the Sawmills Elementary School for a donation in the  amount of five hundred dollars ($500.00).  There are sufficient funds in the budget for this request.  Recommendation:  Staff recommends Council discuss this matter and decide how they wish toj proceed.    Town of Sawmills  Johnnie Greene, Mayor  Christopher Todd, Town Administrator  Funding Request:  Name of Organization:  Phone  Sowmills Flemoentary  (88)396-26I0  Permanent Address: 4436 Sowmills Schoal Ro  City:  State: NC Fed Tax ID#:  Zip Code:  Gronrle Falls  O8681  Contact Name:  Brad Wiaht  71-3073394.50KC)  Amount Requested:  Amount needed for the Project:  $500.00  $560-00 may/lhgols  Date Funds Needed: April1gth2018 Project Begin/End Dates:  Complete description ofproject:  Moylt a018is.our 5th Annool Arts Extravaganza Weinvite loçoy tepMsitsEn,  ofVisuAland pcerming Artk. How will the funds be used?:  Funding receved will beuseel to purçhase.Supplies sfor stotion Art ExhalgcrtA.Allows, stuckits, pelsppiompasmakes thcappacwhtly to participck in hendson Qrt Aclivitiesond. Share Inayaficy bf gntes ofmusicof loca/aristinand araund  PPUHRIR How will this project benefit the community?;  our community.  Offiçial Town Use Only  Date application received: 3laghs Date approved/denled (circle one): Date check written:  Date presented to Council: Amount approved: Amount:  4h7hs  Available balance in Governing Body Expense Acct: q00.00  Check #:  This Instrument has been preaudited Int the manner required by the Local Government Budget and Fiscal Controi déuclt    Town of Sawmills 4076 US Hwy Granite Falls, NC 28630 Dear Town of Sawmills:  May 11th 2018 is our 5th Annual Art Extravaganza. We invite local artists into our community to expose our students to a wide variety of Visual Arts and Music. As a Title One school, a high percentage ofc our students are from low-income families. We are striving to ensure that all of our children have a fair, equal and significant opportunity to obtain a high quality education, Along with reading and math, learning to create and appreciate visual and. musical arts improves the development of our children. Art programs help children develop motor skills, problem solving, critical- thinking skills, and visual- spatial skills. The arts also improve inventiveness and social development. These valuable developmentalskills At the Art Extravaganza, tickets are sold that allow purchasers to create various types of art and musical instruments at stations, while enjoying the art provided by local artists and musicians for free. 100%0 of the profit from the Arts Extravaganza go into our art and music programs to pay for needed supplies and We are seeking $500 donation to help with funding of supplies for station projects along with providing meals for students the night of the event. Art Extravaganza is a family event that provides hands on opportunities for students and their families. As a member ofc our community, we thank you for any  improve the overall academic performance ofc our children.  musical instruments throughout the school year.  funding you are able to provide for our event.  Sincerely,  Brad Wright and Dawn Dellinger  Sawmills PTA Tax ID# 81-3073384 501(c)(3) Non-Profit Organnization    AGENDA ITEM 9A  MEMO DATE: SUBJECT:  April 17,2018 Discussion Matters: Memorial Day Ceremony  Discussion:  The' Town has historically held a Memorial Day Ceremony and fireworks show, on the last Monday of May. Itis being proposed to move this ceremony to the Friday before the last Monday ofMay. This would be done to better accommodate those in the community who must attend work and school the following day. Iti is the hope of staff that by moving the ceremony to Friday, it will allow for a more diverse crowd toj participate in the event and pay their respects to  those who have given their lives in the service of our country.  Recommendation:  Staffrecommends: Council discuss this matter and decide how they wish to proceed.    AGENDA ITEM 11A  MEMO DATE: SUBJECT:  April 17,2018 Updates: Code Enforcement Monthly Report  Discussion:  The attached report shows the progress that the Town of Sawmills Planner continues to make  throughout the town. Recommendation: No Council action required.