AGENDA Sawmills Town Hall Tuesday, March 20,2018 6:00 pm  Regular Meeting of the Sawmills Town Council  1. Call To Order 2. Invocation 3. Pledge of. Allegiance 4. Adopt Agenda 5. Approve Meeting Minutes 6. Public Comment 7. Recognitions: A. Recycle Rewards Public Hearing: Sign Ordinance Text. Amendment A. Open Public Hearing B. StaffCommentsyRecommendations Public Comment D. Close Public Hearing E. Council Action 9. Financial:  Mayor Johnnie Greene Mayor Johnnie Greene Mayor Johnnie Greene Mayor. Johnnie Greene Mayor Johnnie Greene Mayor Johnnie Greene Mayor. Johnnie Greene Mayor Johnnie Greene Mayor Johnnie Greene Mayor Johnnie Greene Mayor Johnnie Greene Mayor Johnnie Greene Mayor Johnnie Greene Mayor Johnnie Greene Town Administrator Christopher Todd Mayor Johnnie Greene Mayor Johnnie Greene  A. February 20, 2018 Regular Meeting Minutes  A. Caldwell County DAV Chapter 61 Donation Request B. American Legion Post 3921 Donation Request  10. Public Comment 11. Updates:  A. Code Enforcement Report B. Town. Administrator Update B. Council Comment 12. Adjourn    Page lof6  TUESDAY, FEBRUARY 20, 2018  TOWN OF SAWMILLS REGULAR COUNCIL MEETING  6:001 PM  COUNCIL PRESENT Mayor. Johnnie Greene Clay Wilson Keith Warren JeffWilson Rebecca Johnson Joe Norman  STAFF PRESENT Christopher Todd Terry Taylor Julie A Good  CALLTO ORDER: Mayor Johnnie Greene called the meeting to order.  INVOCATION: Pastor Don Ingle gave the invocation.  PLEDGE OF ALLEGIANCE: Mayor Johnnie Greene led the Pledge of Allegiance. ADOPT AGENDA: Mayor Johnnie Greene asked for a motion to adopt the February 20, Keith Warren made a motion, and Joe Norman seconded, to adopt the February 20, 2018  2018 Agenda.  Agenda. All were in favor.  APPROVE JANUARY 16, 2018 REGULAR MEETING MINUTES: Mayor Johnnie Greene asked for ai motion to approve the January 16, 2018 regular meeting minutes. Joe Norman made a motion, and Keith Warren seconded, to approve the January 16, 2018  regular meeting minutes. All were in favor.  APPROVE JANUARY 18, 2018 SPECIAL MEETING MINUTES: Mayor Johnnie Greene asked for ai motion to approve the. January 18, 2018 special meeting minutes. Joe Norman made a motion, and Rebecca Johnson seconded, to approve the January 18, 2018  special meeting minutes. All were in favor.    February 20, 2018 Page 2 of6  PUBLIC COMMENT: Mayor Johnnie Greene asked if anyone had any questions or  comments at this time. No one wished to speak.  RECOGNITIONS:  RECYCLE REWARDS WINNER: Mayor. Johnnie Greene announced Mr. Clayton Alrecht as thel February. Recycle Rewards winner, Amdr-fliy.vdlindam, willl be added  tol his sanitation bill. No Council action was required.  SAWMILLS VOLUNTEER FIRE & RESCUE DEPARTMENT AWARDS: Mayor Johnnie Greene, on behalf of the Town Council, presented plaques of appreciation to the  following:  Firefighter of the Year: First Responder of the Officers of the Year:  Grant Newton Christy Bumgarner ChiefDavid Price Keith Gibbons  Year:  No Council action was required.  DISCUSSION:  AGREEMENT TO PURCHASE WASTE-WATER TREATMENT SERVICES: Town Administrator Christopher Todd stated that the Town of Sawmills Waste-Water Agreement with the CityofLenoir has expired. Anew agreement has been drafted and reviewed by staff. The new agreement is sufficient to meet the sewer needs through the life of the agreement.  The main aspects of the agreement are:  The agreement would be effective until February 2033 The maximum gallons per day is to negotiated every five (5) years  The current maximum gallons per dayi in the agreement is two hundred fifty thousand  (250,000)    February 20, 2018 Page 3 of6  The Town of Sawmills is currently sending fifty thousand (50,000) gallons per dayt to  be disposed ofby the City ofLenoir  The new agreement would put in place a tiered billing structure  Jeff Wilson made ai motion, and Rebecca. Johnson seconded, to approve the Agreement to Purchase Waste-Water Treatment Services from the CityofLenoir fort the amount ofthree dollars and seventy-eight cents ($3.78) per one thousand gallons up to two hundred fifty thousand (250,000) gallons ofr metered waste-water services per day. All were in favor.  No council action needed. PLANNING:  RECOMMENDATION FOR PLANNING BOARD ETJ VACANT SEAT: Town Administrator Christopher Todd stated that due to the recent annexation of ETJ Planning Board Member Clyde Miller's property and home into the Town limits, there is a vacant seat for an out oftown "ETI'member. The Town has received a Planning Board application from Jeff Wilson made a motion, and Clay Wilson seconded, to ask Caldwell County Board of Commissioners to appoint Richard Miller to the vacant ETJ Planning Board seat. All were in  Richard Miller who is willing to serve ini the position.  favor.  PRESENTATION OF PROPOSED SIGN ORDINANCE TEXT AMENDMENT AND CALL FOR PUBLIC HEARING: Town Administrator Christopher Todd stated that currently, the Town of Sawmills' sign regulations only allow for one (1) ground sign per. lot, in the Highway Business (H-B) and General Manufacturing (G-M) zoning districts, with a maximum sign height oftwenty (20) feet. As such enterprises are allowed only one (1) such sign the Planning and Development Committee and Planning Board are in favor of an amendment to the Town's sign regulations that would increase the maximum ground sign height requirement for H-B and G-M districts from twenty (20). feet to thirty (30) feet. Jeff Wilson made a motion, and Joe Norman seconded, to call for a public hearing for proposed sign ordinance text amendment at the regularlyscheduled, March 20, 2018 Townof  Sawmills Council meeting. All were in favor,  PUBLIC COMMENT: No one wished to speak, UPDATES:  FEBRUARY CODE ENFORCEMENT REPORT: Town Planner Leslie M. Meadows  stated that there are seven (7) code enforcement cases open:    February 20, 2018 Page 4of6  Teresa Annas Compton is the owner ofa dilapidated house located at 4476 Sawmills School Road. The Town can move forward with contracting out abatement efforts (demo and removal) and require reimbursement in the form ofa lien on the property; Carolyn Bray/Robyn Brittian, owner of2 2570 Baker Cir. Abandoned mobile home. Town Planner Leslie M. Meadows stated in order to move forward a final Notice of Violation packet from the Town Attorney's office to set al hearing date will be needed before the Town can contract out the abatement efforts (demo and removal) and John "Jody" McRary and neighbors, Jody Drive. Outdoor storage/junk vehicles in ROW/freight container. This isanon-conforming use, Impressive Auto, encroaching on neighborhood and blocking street for Fire & Rescue/Trash Pick-up. Town Planner Leslie M. Meadows stated she spot checked thej property on February 8,2018. A code enforcement committee meeting was held on December 28, 2017 for this matter. It was decided that the Town would look into the cost of relocating the shipping container for the landowner, in order to avoid any ordinance amendments that could result in the influx of these containers in residential areas. The landowner has two (2) possible new locations, but the Town has yet to find an affordable, insured mode of Jose Montes, owner 4321 Cherokee Court. High grass/junk vehicles. Town Planner Leslie M. Meadows stated that she spot checked property on February 8, 2018. There was one (1) tagged car in the cul-de-sac. There was some kind of yard work in progress which could be the process of preparing to install a proper driveway? Small Janice Griffin, Trustee ofIona Griffin, 2148 Oaktree Ln. Abandoned, partially burned apartment building. Town Planner Leslie M. Meadows stated that she received an update from landowner's attorney on February 5, 2018. Lewis Miller Construction is almost finished with the demolition and removal of only the damaged portions. The plan is to repair/rebuild based off what is left salvageable. A structural engineer has been hired to certify that what remains of the structure is sound enough to begin reconstruction. ACaldwell County Building permit was obtained on. January 10,2018 Jeremiah Taylor, owner of 4190 Duff Dr. Junked vehicles/outdoor ongeovegown.egetion Town Planner Leslie M. Meadows stated she spot checked the property on February 8,2018. Town Planner Leslie M. Meadows stated that she left a telephone message with the landowner asking him to report back on his intentions before the February 20, 2018 Council meeting. The landowner had originally stated that the one (1) car would be removed immediately and the truck frame would have to be reattached before it cold be moved. Landowner returned the telephone call on February 20, 2018 and stated that he had to find the titles to the vehicles before they could be removed by a towing company. Landowner has found those titles and isi int the process of making arrangements for the vehicles to be towed; Jane Greene, owner of 4446 Villa Ln. Outdoor storage encroaching on neighbor. Town Planner Leslie M. Meadows stated that she has discussed the items for removal  require reimbursement in the form ofa lien on the property;  transportation for relocation;  lot size and steep slope are limiting factors;  without getting a building permit from the Town;    February 20, 2018 Page 5of6  and/orr relocation. Landowners grandson will be preforming the work, and has agreed to contact Town Planner Leslie M. Meadows once the work is completed, hopefully by the end of February. Town Planner Leslie M. Meadows stated that she will  continue to monitor for progress. No Council action was: required.  TOWN ADMINISTRATOR UPDATE: Town Administrator Christopher Todd stated that her had spoken to Anthony Starr of the WPCOG and Mr. Starr stated he had enjoyed the presentation that hel had presentedte-done for the Council during thel February 9,2018, Budget Retreat and he is working on the notes for the Council had asked for about the presentation. Town Administrator Christopher Todd also stated that the' Town. had applied for two (2) grants fora aGIS inspired project (one (1) grant for water and one (1) grant for sewer) that would put water and sewer lines on a GIS site. The Town did get approved for the water grant and the Town's portion would be between thirty-five hundred dollars ($3,500.00) and four thousand dollars ($4,000.00). If the Town would like to go ahead with the sewer portion without a grant the cost would be proximatylvenyseve thousand dollars ($27,000.00).  COUNCIL COMMENT: Mayor Johnnie Greene asked if anyone on the Council had any Clay Wilson stated the he has received a telephone call from Mrs. Wright, the principal at Sawmills Elementary School, thanking the Town and Council for the donation that they Jeff Wilson wanted to thank everyone for coming out and he hoped everyone is enjoying the Rebecca Johnson wanted to thank everyone for coming out and hoped to see everyone at the  questions or comments at this time.  receive every year. nice February weather. next meeting.  Keith Warren stated that he appreciated everyone coming out.  Joe Norman wanted to thank everyone for coming out and hoped everyone had a safe trip home. Joe Norman also stated that he hoped everyone enjoyed the weather while it lasts.    February 20, 2018 Page 6of6  COUNCIL ADJOURN: Mayor Johnnie Greene asked for a motion to adjourn.  Keith Warren made ai motion, and Joe Norman seconded, to adjourn the meeting. All werein  favor.  Johnnie Greene, Mayor  Julie. A. Good, Town Clerk    AGENDA ITEM 7A  MEMO DATE; SUBJECT:  March 20, 2018 Recognition: Recycle Rewards Program  Discussion:  The Town of Sawmills would like to congratulate Lorenzo Kelly on winning the Recycle Rewards Program for the: month ofl March. MayorJohnnie Greene will present him with a Certificate of Appreciation. A thirty-two dollar ($32.00) credit will be added to the current  sanitation bill.  Recommendation: No Council action is required.    OFSAI  MAYOR Johnnie Greene TOWN ADMINISTRATOR Christopher Todd  TOWN COUNCIL Clay Wilson, Mayor Pro-Tem Keith Warren Joe Norman JeffWilson Rebecca Johnson  ORPORATED  COUNCILMEETING March 20, 2018 6:00 PM  Agenda Item #8A  PLANNER'S: STAFF REPORT  PROPOSED SIGN ORDINANCE TEXT. AMENDMENT  Status: Currently, Sawmills' Sign Regulations only allow for one ground sign per lot, in the Highway Business (H-B) and General Manufacturing (G-M) zoning districts, with a maximum sign height of 20 feet. As such enterprises are allowed only one such sign, the Code Enforcement Committee and Planning Board, are in favor of an amendment to the Town's Sign Regulations that would increase the maximum ground sign height requirement for H-B and G-M districts from 20 feet to 30 feet. If approved, this amendment will only apply to commercia/industrial enterprises located on properties zoned H-B or G-M, which typically exemplify larger lot sizes, as well as taller maximum building heights. See attached proposed text, as amended, under Section 153.114 "Signs in the H-B and G-M  Zoning Districts."  Consistency with Comprehensive Plan:  The mission statement of the Sawmills Comprehensive Plan calls for establishment of a flourishing economy with a range of business establishments. This proposed text amendment promotes this goal by creating increased advertising opportunities for  entrepreneurial development. Action Needed:  DENY or APPROVE. Ifapproved, adopt this ora a similar statement: "This amendment is approved, as presented (and/or revised), and is in the public interest because it supports the local economy by increasing advertising opportunities for  entrepreneurial development."  4076 US Highway 321-A' * Sawmills NC * (828)396-7903 (828)396-8955 fax  http/www.townofsaymills.com  The' Town ofSawmills does not discriminate on theb basis ofa age, sex, race, religion, national origin, disability, political affiliation, or maritals status.    SIGNREGULATIONS  $1 153.110 GENERAL.  (A) All announcement signs and structures, which include business signs as defined by this chapter, shall be approved byt the Zoning Enforcement Officer and shall comply with the following (B) Location. No advertising sign or structure shall be erected, constructed or maintained sO as to interfere with vision clearance along any street, road or highway or at any intersection or junction oft two or more traffic arteries. Nor shall any advertising sign or structure be located (C) Illumination. No flashing or intermittent lights may permitted. Only one illuminated sign per professional office per building is permitted. All illuminated signs or structures shall be placed so as toj prevent the light rays or illuminations from being cast upon residential dwellings. However, any sign performing aj public service function indicating time, temperature, stock  regulations.  within the street, road orl highway right-of-way.  market quotations or similar services shall be permitted.  (D) Billboards. No billboards or other off-site signs are permitted within the jurisdiction of (E) Portable signs. No portable or other temporary signs are permitted within the (F) Maintenance. All advertising structures, together with any supports, braces, guys and anchors shall be kept in good repair and in a safe state of preservation, All signs, including political signs, erected to serve temporary purposes shall be removed within 60 days.  this chapter.  jurisdiction of this chapter.  (G) Administration. The Zoning Enforcement Officer shall refuse aj permit for the erection or construction of any advertising sign or structure which does not meet the requirements oft this section. The Zoning Enforcement Officer shall order the removal of any signs that are not constructed or maintained in accordance with the provisions oft this section.  (H) Traffic safety precautions. The following practices in relation to signs are prohibited, notwithstanding any other provisions in this chapter, in order to preserve the safety of  pedestrians and vehicular movement:  (1) No signs shall use such words as "stop", "slow", "caution", "danger" or similar admonitions which may be confused with traffic directional signs erected by governmental  agencies; and  (2) No sign shall be erected sO as, by its location, color, nature or message, to permit it to be confused with or obstruct the view oftraffic signals or signs, or sO it would tend tol be  confused with warning lights of an emergency or public safety vehicle.    (I) Prohibited locations for signs. No sign shall be attached to any utility pole, tree, rock or (J) Signs not. subject to control. The following signs are not subject to the control of this (1) Non-illuminated identification signs on private property not exceeding two square feet in area, not of a commercial nature and bearing only propetyidentification numbers and names, post office box numbers and name(s) of occupants oft the premises; (2) Historic markers erected by a governmental body;  other natural object. chapter:  (3) Legal notices, identification and informational signs and traffic directional signs (4) Not more than one sign total, with not more than onej per public street frontage, located on private property, directing and guiding traffic on private property, with the permission oft the owner, by which bear no advertising matter and do not exceed eight square feet in aread on  erected by or on behalf ofa governmental body;  each side and do not exceed six feet in height;  (5) Bulletin signs incidental to churches, located on-site, provided they do not exceed (6) Non-lluminated, temporary yard sale signs located entirely onj private property and less than six square feet containing the date oft the sale and/or property address, provided such (K) Violation. In addition to the remedies provided in G.S. SS 14-4 and 160A-75 as amended and otherwise as law provided, whenever, by the provisions oft this section, the performance ofany act is prohibited, or whenever any regulation Limitation is posed on the erection or removal ofa a sign, a failure to comply with the provision shall constitute a violation of this chapter. Violation of any provision oft this chapter shall subject the offender to a civil and/or  12 square feet in area and have a1 maximum height of six feet; or  signs are removed within two days following the sale,  criminal penalty as set forth in $153.999. (Ord. passed 4-17-2012) Penalty, see 8 153.999  $153.111 SIGNS IN THE RESIDENTIAL ZONING DISTRICTS.  Small professional or announcement sign, non-lluminated, not over two square feet in area mounted flat to the main wall ofthe building, and any non-illuminated real estate signs not over  six square feet in area. (Ord. passed 4-17-2012)  $ 153.112 SIGNS IN THE 0-IZONING DISTRICT.    (A) Wall signs. Wall signs shall not exceed more than six inches from the building's wall, shall not exceed 15 square feet in area for any one premise, and shall not exceed ten feet in  height above the natural ground line.  (B) Ground signs. Ground signs, not exceeding one per lot, shall not exceed more than ten feet inl height above the natural ground line, shall meet all yard requirements for the district and  shall not exceed 15 square feet in surface area. (C) Roofsigns. Roof signs are not permitted.  (D) Window signs. Window signs shall be placed only on the inside of professional buildings and shall not exceed 25% of the glass area of the pane upon which the sign is  displayed.  (Ord. passed 4-17-2012) Penalty, see $ 153.999 $153.113 SIGNS INTHE N-B ZONING DISTRICT.  (A) Wall signs. Wall signs shall not exceed more than six inches from the building' 's wall, shall not exceed 100 square feet in area for any one premise, and shall not exceed 20 feet in (B) Ground signs. Ground signs, not exceeding one per, lot shall not exceed 15 feet in height above the natural ground. line, shall meet all yard requirements for the district and shall  height above the natural ground line.  not exceed 60 square feet in surface area. (C) Roofsigns, Roof signs are. not permitted.  (D) Window. signs. Window signs shall bej placed only on the inside of professional buildings and shall not exceed 25% oft the glass area oft the pane upon which the sign is displayed. Only one illuminated sign per business per building is permitted.  (Ord. passed 4-17-2012) Penalty, see $ 153.999  $1 153.114 SIGNS INTHE H-B AND THE G-M ZONING DISTRICTS.  (A) Wall signs. Wall signs shall not exceed more than six inches from the building's wall, shall not exceed 200 square feet in area for any one premise, and shall not exceed 20 feet in (B) Ground. signs. Ground signs,not exceeding, one per lotshall not exceed 20 30 fectin height above the natural ground line, shall meet all yard requirements for the district and shall  height above the natural ground line.  not exceed 60 square feeti in surface areal    (C) Roofsigns. Roof signs shall not exceed ten feet in height above the roof, shall meet all the yard and height requirements for the zoning district and shall not exceed 200 square feet ona  side for one premise.  (D) Window signs. Window signs shall be placed only on the inside of professional buildings and shall not exceed 25% of the glass area of the pane upon which the sign is displayed. Only one illuminated sign per business per building is permitted. (E) Ilumination. Only one illuminated sign per professional office per building is  permitted. (Ord. passed 4-17-2012)  $153.115 COMPREHENSIVE SIGN PACKAGES.  (A) As an option to the permanent signage standards set forth in this section, institutional, commercial, ori industrial developments shall be allowed to submit an application fora comprehensive sign package. All comprehensive sign packages shall be reviewed as a conditional use permit in accordance with the procedures set forth in this chapter. Any signage not specifically identified in the comprehensive sign package shall conform to the minimum (B) The comprehensive sign package shall include a master signage plan including the (1) Site plan identifying locations of freestanding, multi-tenant, and directional signs; (2) List of each type of sign tol bej permitted in the development with accompanying (a) Freestanding sign regulations to include dimensions of support structures,  signage criteria contained in this chapter.  following:  allowances. At a minimum, the following information shall bej provided:  dimensions of sign face, permitted sign copy area (maximum individual and aggregate sign area  per establishment), and maximum height of sign;  (b) Wall sign allowances to: include permitted sign copy area (maximum  individual and aggregate sign area per establishment), heights (in relation to storefront height)  and area (in relation to storefront area);  (c) Directional sign allowances to include height and sign area;  (d) Illumination guidelines describing the type(s) allowed, placement, intensity,  and hours ofi illumination;  (e) Changeable copy guidelines;    () Temporary signage guidelines; and  (g) Theme and/or color guidelines provide graphic depictions ofs sign designs,  color palettes, font style and letter size, illumination, materials, and sample sign copy areas.  (Ord. passed 4-17-2012) Penalty, see $ 153.999    AGENDA ITEM 9A  MEMO DATE: SUBJECT:  March 20, 2018 Financial Matters: Request for Donation  Discussion:  The Town has received a request from the Caldwell County DAV Chapter 6 for a donation in the  amount of one hundred dollars ($100.00).  There are sufficient funds in the budget for this request.  Recommendation:  Statfrecommends: Council discuss this matter and decide how they wish to proceed.    SAIV  Town of Sawmills  Johnnie Greene, Mayor  Christopher Todd, Town Administrator  Funding Request:  Name of Organization:  Phone  DAV Ch.6  #396-4732  PermanentAddress: AAtA4.A  City:  Hvdson  State: NC Zip Code: 28638  Contact Name:  Fed Tax ID #:  Sfeve Holselan  Amount Requested: 1100  Amount needed for the Project: Project Begin/End Dates:  Date Funds Needed: Complete description of project:  S-14-18  Go Townament 5-19-18  How will the funds be used?:  7heht gpefins aE chytrhanc  How will this project benefit the community?:  Hapig Veteras 1lahLo  Official Town Use Only  Date application received: shhs Date approved/denied (circle one): Date check written:  Date presented to Council: 3l2o/2018  Amount approved:  Available balance in Governing Body Expense Acct: 412,00.00  Check #:  Amount:  This instrument has been preaudited int the manner required byt the! Local Government Budget and Fiscal Control Act. ounclegt    AGENDA ITEM 9B  MEMO DATE: SUBJECT:  March 20, 2018 Financial Matters: Request for Donation  Discussion:  The Town has received a request from the. American Legion Post 392 for a donation in the  amount of two hundred dollars ($200.00).  There are sufficient funds in the budget for this request.  Recommendation:  Staffrecommends Council discuss this matter and decide how they wish to proceed.    Town of Sawmills  Johnnie Greene, Mayor  Christopher Todd, Town Administrator  Funding Request:  Name of Organization: Rock CREEK CooN CZub  Phone  FOR AMERICAN) LedRT392 229-.X7-120  Permanent Address: 243CG2NAD  City:  State: NC Fed Tax ID#:  Zip Code:  Huoson Contact Name:  28638  TGoDop  56-1530/49  Amount Requested:  Amount needed for the Project:  8200.n0  Date Funds Needed: 4/13r14/2618 Project Begin/End Dates: CupANifeR FOR AMcKicAN LeGIoN P651392  AL14RK  Complete description of project:  HeLps LOCAL AREA VETERANS WITH DIFRRRèNT NR0D5.  Howwill the funds be used?:  We WeLP VeRelAS IN PRGOiNG THOKSLIVNG MenLs CNRiSInS MCALS, CHAESTMAS GIETS EEkVe7elAN tmiLiTey FAmikics Pavek Ry KLPiNG VETeRAwS FACTMmkZA4y FAmizics  VAR,  BILLS,  025 OTNR BILL-S Howwill this project benefit the community?:  ficialTownUseOnly  Date application received: 3/212018 Date approved/denied (circle one):. Date check written:  Date presentedt to Council: Amount approved: Amount:  3/aolao17  Available balance in Governing Body Expense Acct: 4,300.00  Check #:  This Instrument has been preaudited Int the manner required by thel Local Government Budget and Fiscal Control Act. daunde    AGENDA ITEM11A  MEMO DATE: SUBJECT:  March 20, 2018 Updates: Code Enforcement Monthly Report  Discussion:  The attached report shows the progress that Planner Leslie Meadows continues to make  throughout the town. Recommendation: No Council action required.