TOWN OF STOKESDALE  NORTH CAROLINA  NOVEMBER9.1989  AGENDA PACKET  REGULAR TOWN COUNCIL MEETING  STOKESDALE TOWN HALL BUILDING  8325 ANGBL-PARDUE ROAD STOKESDALE, NC 27357  APRIL 11, 2024  7:00 PM    AGENDA TOWN OF STOKESDALE TOWN COUNCIL REGULAR MEETING 8325 ANGEL-PARDUE ROAD STOKESDALE, NC27357 APRIL11, ,2024AT7:00PM  AVAILABLE VENUEST TOWATCHATTEND:  a) Attend in Person at Stokesdale Town Hall in Council Chambers at 7:00: PM b) View Live Stream on Town of Stokesdale's YouTube Channel at 7:00 PM: ittps//www.youtube.com/channel/UCIEH7T0O 56F EDH6w/iA/live View & Participate (Public Comments) Virtually via Zoom at 7:001 PM: ttps//us02web.zoom.s//814181416517208/pwdeZ2Fqa09Ch3UIcEIWUGZMei9laWRXUT09 Meeting ID:8141651 7208 -1 Passcode: 934139-C One-Tap Mobile: 1-309-205-3325  01. Call to Order, Pledge of Allegiance, and Invocation. 02. Review and Adopt the Agenda: April 11, 2024. 03. Review and Adopt the following Minutes:  a) November 02, 2023, Special Called Town Council Meeting  04. Public Safety Reports:  a) Stokesdale Fire Department b) Guilford County Sheriff's Office  05. Administrative Reports:  a) Administrative: Town Clerk Robbie Lee Wagoner II b) Planning Board: Town Clerk Robbie Lee Wagoner II c) Property Committee: Councilman Jim Rigsbee  d) Town Park Improvement Committee: Committee Chairman Tee Stephenson  06. Financial Reports: Town Finance/Budget Officer Kimberly Thacker a) Financial Report: Town of Stokesdale General Fund b) Financial Report: Town of Stokesdale Water Enterprise Fund 07. Public Comments from the Floor (3-Minute Limit per Speaker).  PAGE1OF3    OLD BUSINESS ITEMS:  08. Consideration of a resolution to the Guilford County Board of Commissioners regarding sales tax distribution. (Continued from March 14, 2024, regular Town  Council meeting) NEW BUSINESS ITEMS:  09. Consideration of North Carolina League of Municipalities Health Benefits Trust 10. Consideration ofa a resolution consenting to the addition of Lambert Lake Road (Extension of SR 5088), Seven Springs Court, and Quail Crossing Road in the Old Moores Mill Phase 2Subdivision to the Secondary Road Maintenance System of  renewal for Fiscal Year 2024 - 2025.  North Carolina.  11. Consideration of cost proposals for janitorial services at the Stokesdale Town 12. Consideration of cost proposals for professional assistance in the: revision of the Town of Stokesdale Development Ordinance to ensure alignment with the requirements outlined in North Carolina General Statue 160D.  Hall and Stokesdale Town Park.  13. Consideration to utilize the Guilford County Website for Town of Stokesdale  Legal Advertisements.  14. Public Comments from the Floor (3-Minute Limit per Speaker).  15. Council Comments.  16. Closed Session in accordance with S 143-318.11 (Closed Sessions).  (a) Permitted Purposes. It is the policy of this State that closed sessions shall be held only when required to permit a public body to act in the public interest as permitted in this section. A public body may hold a closed session and exclude the public only when a (3) Toconsult with an attorney employed or retained by the public bodyi in order to preserve the attorney-client privilege between the attorney and the public body, which privilege is  closed session is required. hereby acknowledged.  PAGE20F3    ANNOUNCEMENIS: 17. Council Announcements:  a) The: next' Town Planning Board meeting scheduled for Thursday, April 25, 2024, at 7:00 PM inside the Stokesdale Town Hall Council Chambers, has b) The next special called Town Council meeting (budget workshop) is scheduled for Tuesday, May 07, 2024, at 7:00F PM: inside the Stokesdale Town The next regular Town Council meeting is scheduled for Thursday, May 09, 2024, at' 7:00 PM inside the Stokesdale Town Hall Council Chambers.  been canceled.  Hall Council Chambers.  ADIOURNMENT:  18. Adjournment of Meeting.  PAGE3OF3    AGENDA ITEM NUMBER 03a  MINUTES TOWN OF STOKESDALE SPECIAL CALLED TOWN COUNCIL MEETING 8325. ANGEL-PARDUE ROAD STOKESDALE, NC 27357 NOVEMBER 02, 2023 AT7:00 PM  IN ATTENDANCE:  Town of Stokesdale Town Council: Mayor Pro Tem Derek Foy, Councilman Jimmy Landreth, Councilman Tim Jones, Councilman Jim Rigsbee. Town of Stokesdale Town Staff: Town Clerk Robbie Lee Wagoner II Stokesdale Fire Department: Stokesdale. Fire Chief Todd Gauldin, Stokesdale North Carolina Department of Transportation: Chris Smitherman (Division Project Team Lead - Division 7); Brian Ketner (Contracted Project Manager - Greensboro Urban Area Metropolitan Planning Organization (MPO): Craig Piedmont Triad Regional Council: Dawn Vallieres PIRPOCoordinaton,  Deputy Fire Chief Chris Southern  NCDOT- Division 7)  McKinney (Transportation Planner)  01. Call to Order, Pledge of Allegiance, and Invocation.  Mayor Pro Tem Derek Foy called thei meeting to order at 7:00pm and led thel Pledge of Allegiance. Pastor Darrell Freeman, from Stokesdale Baptist Church, delivered the  opening invocation.  02. Review and Adopt the Agenda: November 02, 2023.  Councilman Landreth made a Motion to adopt the agenda as written. Councilman  Jones seconded the motion. Mayor Crawford Councilman Landreth YES Councilman Jones The motion carried (4-0).  ABSENT YES  Mayor Pro Tem Foy YES Councilman Rigsbee YES  03. Citizen's Comments from the Floor (3-Minute Limit per Speaker).  Nocitizen's comments were made from the floor.  04. Joint workshop meeting between the Stokesdale Town Council and the North Carolina Department of Transportation (NCDOT) District Engineer and NCDOT Project Engineers for NCDOT projects within the Town of Stokesdale.  1    Mayor Pro Tem Foy asked for introductions from the officials from NCDOT and Contracted Consultant, Metropolitan Planning Organizations (MPO) and Piedmont Triad Regional Council (PTRC). Mayor Pro Tem Foy recognized Fire ChiefTodd Gauldin and Deputy Fire Chief Chris Southern from Stokesdale Fire Department as Chris Smitherman, NCDOT introduced Brian Ketner, Consultant and former NCDOT Project Engineer. Mr. Ketner presented thel background of thej projects in the area of the Hwy. 158 and Hwy 65 intersection, specifically two round-a-bouts. Hei then explained the processes used to formulate their current recommendations. He presented  being present tonight as well.  numerous maps and statistical data for each project.  Council presented questions about the: round-abouts being recommended by NCDOT Council asked about the Hwy. 158 Bypass and the northern loop. A discussion was held. A goal to slow traffic and to deter large truck traffic through downtown was identified. Mr. Craig McKinney advised that the' Town could request that the MPO remove the Hwy. 158 bypass from the Street' Thoroughfare and Collector Plan, ifs sO  and Mr. Smitherman and Mr. Ketner addressed each scenario.  desired.  At the conclusion of the discussion, both the NCDOT Representatives and MPO representatives indicated that they have listened to the Council and will revisit their recommendations to see: ift they can bei tweaked to address as many concerns as possible. Mayor Pro Tem Foy opened the floor for comments regarding the aforementioned  road/highway projects.  Citizen Name: Mark Nadel, 8211 Wendy Gale, Stokesdale, NC: 27357  Comment: Asked if it is possible to eliminate commercial through traffic on the Hwy. 158 and Hwy. 65 section. Hea also asked about thej possibility ofl having speed cameras in this area and whether or not the Town could collect that revenue.  Citizen Name: Jeffrey Blackburn, Blackburn Insurance Stokesdale NC  Comment: Asked about the need for a right turn lane at the Hwy. 158/Hwy. 65 intersection (old Bi-Rite). He believes that traffic will take the Ellisboro Road  connection over to Hwy. 158/Hwy. 65.  Citizen Name: Kurtis Gentry, 8110 Belews Creek Road, Stokesdale, NC: 27357  Comment: Alternate Member of the Planning Board. Discussed issues in front of his house. He lives a short distance from the new Bi-Rite. He bought his house knowing the concerns that exist, however asked for help to encourage people to  2    obey the speed limit and slow down the traffic. He asked the Town to request  Guilford County Sheriff's Office to increase patrol on this road.  Citizen Name: Sammy Logan Jr, Sam's Trading Post, 8701 NCI Hwy. 65, Stokesdale, NC Comments: Son of the owner of Sam's' Trading Post. He asked for clarification on NCDOT's plans for the intersection on Hwy. 65 at Sam's s Trading Post. Citizen Name: Pastor Darryl Freeman, Stokesdale Baptist Church, Stokesdale, NC Comments: He stated that he is in favor of closing off one end of Stokesdale St. He asked for clarification of traffic accidents at the intersection of Stokesdale St. and  Hwy. 158.  Citizen Name: Amanda Hodierne, Attorney, Green Valley, Road, Greensboro, NC Comments: Attorney for Don & Angel Best, property owners in Stokesdale. She asked for clarification of Hwy 158 bypass and noted the impact it has on her client's property. At what point does a property owner need to be burdened with  long term plans that may or may not happen.  05. Citizen's Comments from the Floor (3-Minute Limit per Speaker). Citizen Name: Kurtis Gentry, 8110 Belews Creek Road, Stokesdale, NC 27357  Comment: Wanted to add to his earlier comments and noted that there areno solutions, only trade-offs. As a commuter to Winston Salem daily, he asked that the Town try to minimize the impact this will have on the property owners, and to consider all the options to make traffic easier and safer along our roads. He thanked everyone who is here tonight and for their efforts in putting this  information together. 06. Council Comments:  Councilman Rigsbee thanked everyone for coming out. Council isl herei tol listen and make  the best judgement call they can.  Councilman Landreth also thanked everyone for coming out.  Councilman Jones also thanked everyone for coming out. He also thanked the Council for agreeing to hold a meeting on this matter again and for everyone sharing their ideas. Mayor Pro Tem Foy echoed the other's comments and thanked NCDOT and MPO for taking their comments back with them. He thanked Chief Gauldin and Deputy Chief  Southern for coming out.  Mayor Pro Tem Foy read the following announcements:  3    ANNOUNCEMENTS: Council Announcements:  a) The 2023 Town of Stokesdale Municipal Election will be held on Tuesday, November 07,2023, from 6:30. AM until 7:30 PM inside the Stokesdale Town Hall Building, located at 8325 Angel-Pardue Road, Stokesdale, NC27357. b) The Town of Stokesdale Town Council will hold a regular meeting on Thursday, November 09, 2023, at 7:00 PM inside the Town Hall Council Chambers, located at 8325 Angel-Pardue Road, Stokesdale, NC27357. CANCELLED: The Town of Stokesdale Town Planning Board will hold a regular meeting on Thursday, November 16, 2023, at 7:00 PM inside the Town Hall Council Chambers, located at 8325 Angel-Pardue Road,  Stokesdale, NC27357.  ADJOURNMENT:  07. Adjournment of Meeting.  Councilman Jones made a Motion to adjourn the meeting. Councilman Landreth  seconded the motion. Mayor Crawford Councilman Landreth YES Councilman Jones The motion carried (4-0).  ABSENT YES  Mayor Pro Tem Foy YES Councilman Rigsbee YES  Being no further business to come before the Council, the meeting was adjourned at  9:11pm. Approved:  Michael E. Crawford Town of Stokesdale  Mayor  ATTEST:  Robbie Lee Wagoner II Town Clerk Town of Stokesdale  4    Robbie Lee Wagoner II  AGENDA ITEM NUMBER 041 b  From: Sent: To: Subject: Mr. Wagoner,  Ryan Seals rseals@guilfordcountyncgov> Tuesday, April 9, 2024 12:21 PM Robbie Lee Wagoner II March crime stats  Iwant to apologize fori the delayi in getting) you the crime stats for Stokesdale for March. Iforgot to doi it last week Wet took at total of 191 total case reports in town limits for March. lam unable to give youat total call number duei to We had no majori issues or trends to report fort the month. Most oft the reports involved domestic-related incidents.  and this week our crime analysis program is acting up.  the software issues.  Sergeant Ryan Seals Districtl Guilford County Sheriff's Office 7504 Summerfield Road, Summerfield, NC: 27358 336-641-2303 I m: 336-382-8877  easepuloncounyegewt www.gulfordcountysherif.com  DD  E-mail correspondence to and from this address may be subject tot the North Carolina Public Records Law: and may be disclosedt tot third parties by an authorized county official. Ifyoul have received this communication! in error, please dor not distribute it. Pleaser notifyt the sender by E-mail att the address shown and deletet the original message.  This document is the property of the Guilford County Sheriff's Office and is marked Law Enforcement Sensitive (LES). Further dissemination of this document is strictly forbidden except to other law enforcement agencies for criminal law enforcement purposes. The preceding and following  information must be handled and protected accordingly.  CONFDENTIALTY NOTICE:  This e-mail, including any attachments, is intended for the sole use of the addressee(s) and may contain legally privileged andlor confidential information. Ifyou are not the intended recipient, you are hereby notified that any use, dissemination, copying or retention of this e-mail or the information contained herein is strictly prohibited. Ifyou have received this e-mail in error, please immediately notify the sender by telephone or reply by e-mail, and permanently delete this e-mail from your  computer system. Thank you.  1    AGENDA ITEM NUMBER 05a  ADMINISTRATIVE REPORT TOWN OF STOKESDALE TOWN COUNCIL REGULAR MEETING 8325 ANGEL-PARDUE ROAD STOKESDALE, NC27357 APRIL11, 2024AT7:00PM  WATER REPORT: 6 9  water meters installed 45 water meters in stock 14 work orders 62 811s 803 water bills mailed out 1  applications for transfer of water service & water meters in  23 water meters/applications on hold for builders  water account in the 60-day period (water disconnected on 04/09/2024) High-level overview of the project's progress: The surveying for the project took Stewart longer than anticipated but is complete and thei file was provided to Hazen and Sawyer by Stewart during thel last week of February. The next steps will include preliminary design including the geotechnical investigations by S&ME, layout of the water line alignment, and the completion of environmental investigations by Hazen and Sawyer. Hazen and Sawyer anticipates this phase will be complete by the Milestones achieved, challenges encountered, and how the ARPA grant funds have been allocated thus far: Thus far, completion of the surveying milestone, modeling of the alternatives, and general selection of the alignment has been the primary focus. No challenges that weren't anticipated have been encountered at this time. ARPA grant funds have been allocated toi the preliminary design and surveying tasks thus far. General timeline for when thel bid phase of the project is anticipated to begin: Hazen and Sawyer anticipates being ready to bid this project in the 3rd quarter of 2024, properly allocating the funds by the deadline.  Water Line Extension Project (Coldwater Road)  end of April.  Water Line Extension Project (Ellisboro Road)  In February, Kennerly Engineering furnished the Town Staff with the bid documents. Presently, the Town Staff is collaborating with Town Attorney  PAGE10F3    Winfree to ensure that the bid documents are not only satisfactory but also fully compliant with all federal and state funding prerequisites. Annual Consumer Confidence Report (CCR) - Due July 01, 2024 3-Year Lead & Copper Report - Due July 01,2024 Lead Service Line Inventory - Due October 16, 2024  Upcoming Water System Report Deadlines:  ADMINISTRATIVE REPORT:  March 19, 2024: Deputy Town Clerk Winfree attended a virtual workshop hosted The following items were discussed: creating a filing system that matches with retention schedules, organizing a filing structure that helps you find records more efficiently, and best practices for naming and managing  by the North Carolina State Archives.  electronic files.  March 28, 2024: Town Clerk Wagoner attended the 2024 Regional Risk Management Services Meeting hosted by the North Carolina League of  Municipalities.  The following items were discussed: Renewal information and rate information from thel League's Health Benefits Trust, Workers' Compensation Trust, and Property and Casualty Trust; Important information related tol HBT's transition to. Aetna and their in-house eligibility and billing vendor, Vimly; Risk management programming and course offerings; Employment liability trends; Parks & Reci mitigation  strategies.  April 03, 2024: Councilman Rigsbee and Town Clerk Wagoner met with Ms. Kaveesha Abeykoon at the Stokesdale Town Park to discuss the location of her April 04, 2024: Deputy Town Clerk Martin and Deputy Town Clerk Winfree submitted a quarterly HUBSCO report to thel North Carolian Department of April 04, 2024: Town Clerk Wagoner submitted a monthly Contribution Summary Report to the North Carolina Retirement System.  Girl Scout Gold Award pollinator garden.  Administration.  April 06, 2024: Town Clerk Wagoner and Town Finance/Budget Officer Thacker submitted a quarterly financial report and quarterly performance report to Guilford County for the $3,113,038.00 American Rescue Plan Grant.  PAGE20F3    April 06, 2024: Town Clerk Wagoner and Town Finance/Budget Officer Thacker submitted a quarterly financial report and quarterly performance: report to the North Carolina Office of State Budget Management for the $1,154,081.751 NC  House Bill 1163 Grant.  April 06, 2024: Town Clerk Wagoner and Town Finance/Budget Officer Thacker submitted a quarterly financial report and quarterly performance: report to the North Carolina Office of State Budget Management for the $175,000.00 grant from the Regional Economic Development Reserve portion of the FY23-24 North Deputy Town Clerk Martin has been working with one of the Deputy Clerks to the Board of Guilford County Commissioners, to obtain information on advertising legal notices on Guilford County's website.  Carolina State Budget.  Deputy Town Clerk Winfree has been working to prepare an index of all current contracts the Town of Stokesdale currently has. This index will ensure that Town Council and Town Staff are aware of all contract expiration dates in advance. Aprill 12, 2024: Town Clerk Wagoner will be attending the 2024 Clerks Regional Meeting, hosted by the North Carolina League of Municipalities. The following items will be discussed: Managing Upand Serving at the Pleasure of the Board; Ethics and Conflicts of Interest for Clerks; Howa Bill Becomes Law in North Carolina; and Key Statutory Changes and Case  Law Update.  May 06, 2024: Town Clerk Wagoner will be attending the Greensboro Urban Area Metropolitan Planning Organization (GUAMPO) Technical Coordinating  Committee (TCC) meeting at 2:00 PM.  PAGE30F3    AGENDAITEMI NUMBER 05 b  PLANNING BOARD REPORT TOWN OF STOKESDALE TOWN COUNCIL REGULAR MEETING 8325 ANGEL-PARDUE ROAD STOKESDALE, NC27357 APRIL11, 2024AT7:00PM  The next regular Town of Stokesdale Planning Board meeting scheduled for April 25, 2024, at 7:00 PM inside the Town Hall Chambers, has been canceled. The reason for the cancellation of this meeting is because no applications were filled with the Guilford County Department of Planning and Development prior Deputy Town Clerk Winfree will prepare and publicly advertise an official notice Per the request of the Stokesdale Town Council, Justin Snyder with Guilford County Planning and Development has provided Town Staff with training materials for the Stokesdale Planning Board. Mr. Snyder has also prepared a PowerPoint presentation and will present said presentation to the Stokesdale  to the cut-off date of March 06, 2024.  of cancellation soon.  Planning Board via Zoom on April 25, 2024.  PAGE10F1    General Fund Balance. Sheet March2 2024  AGENDA ITEM NUMBER 06 a  Town of Stokesdale Balance Sheet Feb-24  Total  Interest % Mature Date  ASSETS Current Assets Bank Accounts  American Rescue Plan Act (ARPA)- Fidelity Bank Bank of Oak Ridge Checking (Money Market) Bank of Oak Ridge-CDARS CDAR- - Acct: #1028153712 CDAR- Acct#1028610315 CDAR- Acct#1028430228 CDAR - Acct #1028503632 CDAR - Acct# 1028610323 CDAR  Acct# 1028610285 CDAR - Acct# 1026872924 CDAR- Acct# 1026970586 CDAR - Acct#1028765335 CDAR - ACCt1028153704 CDAR -Acct# 1028047114 Total Bank of Oak Ridge-CDARS Fidelity Bank- 002762 Petty Cash Total Bank Accounts Accounts Receivable  350,331.00 23,805.00 1.4900% 51,710.03 4.16241% 11/29/2024 178,652.07 3.92228% 328,098.34 3.9223% 145,753.70 3.92228% 281,428.38 3.92228% 291,239.42 3.92228% 449,059.04 3.92228% 657,529.20 3.92228% 55,700.89 3.92228% 47,199.86 4.16241% 11/29/2024 185,978.12 3.92228% $ 2,672,349.05 338,693.93 150.00 3,385,328.98 596.82 0.00 0.00 Attny Fees 2,112.52 10,153.55 12,862.89 3,398,191.87 3 3,398,191.87 350,331.00 350,331.00 350,331.00 2,943,343.98 23,500.00 96,663.00 -15,646.11 $ 3,047,860.87 3,398,191.87  0.00%  2/26/2026 1/22/2026 2/5/2026 2/26/2026 2/26/2026 3/5/2026 3/26/2026 3/26/2026 11/7/2024  0.05% 0.00%  Salary & F.I.C.A. Due from Water Enterprise Expenses due from Water Enterprise Due to GF from GC Grant $3.1M Sales Tax 2022-2023 Water Enterprise Reimbursement Total Accounts Receivable Total Current Assets TOTAL ASSETS LIABILITIES Other Current Liabilities American Rescue Plan Act (ARPA) $725,475 Small Town Development $50K Total Other Current Liabilities Total Current Liabilities Total Liabilities EQUITY Open Balance Equity Reserved for Specific Purpose (Public Safety) Stabilization by State Statute Net Revenue Total Equity TOTAL LIABILITIES AND EQUITY  Pagelof1  Prepared by:Kimberly' Thacker, Finance/Budget Officer        o  B    $86 - 80 86  a    & R R CCGCE aaaaa CECCEEEE o    /  $ 8 e  88 00 26 00 66 8 c  9 de 6 8  6  6 B68  9  6 6A  00 R 0 o  o O aaaac    6A  6A  6    Water Enterprise Balance Sheet March 2024 ASSETS Current. Assets Bank Accounts  AGENDA ITEM NUMBER 061 b  Water Enterprise. Account Balance Sheet Mar-24  Total  Interest % Mature Date  Bank Of Oak Ridge CDARS CDAR- Acct# 1028153682 CDAR Acct# 1028083196 CDAR Acct# 1027147832 CDAR Acct# 1028153739 Total Bank Of Oak Ridge CDARS Capital Reserve Fund CRF (0345) Fidelity-Water Enterprise (0504) NCCMT Regular Savings (0403) Total Bank Accounts Total Current Assets Accounts Receivable AR- Water Sales Active 90+Days Past Due Inactive 90+Days Past Due Total AR- Water Sales HB 1163 from General Fund Sales Tax Refund 2023-2024 Total Accounts Receivable Other Current Assets Special Revenue Funds Guilford County ARPA $3.1M Total Special Revenue Funds Prepaid Expenses Total Prepaid Expenses Contra Expnense Acccounts Allowance for Doubtful Accounts Total Contra Expense Accounts Total Other Current Assets TOTAL ASSETS LIABILITIES Accounts Payable Water Reimbursement due to General Fund Expenses paid by GF due to GF Payroll due to General Fund Account Total Accounts Payable Other Current Liabilities Water Deposits Refundable Capital Reserve Fund- SDF Fees (Restricted) Guilford County ARPA! $3.1M Total Other Current Liabilites Total Current Liabilities TOTAL LIABILITIES  259,993.31 4.16241% 11/29/2024 77,577.09 3.92228% 11/14/2024 121,009.91 3.68160% 5/2/2024 63,322.84 4.16241% 11/29/2024  $  521,903.15 111,876.80 1,345,514.90 564,714.04 45,068.33 2,589,077.22 2,589,077.22  0.05% 0.05% 0.02%  22,215.82 Includes March billing 0.00 0 Account 6,115.66 26 Accounts 28,331.48 0.00 639.60 28,971.08 2,513,038.00 2,513,038.00 0.00 $0.00 -6115.66 6,115.66 2,506,922.34 5,124,970.64 10,153.55 593.82 10,747.37 40,375.78 111,876.80 2,999,852.37 3,152,104.95 3,162,852.32 3,162,852.32  Page 1 of1  Prepared by:Kimberly Thacker, Finance/Budget Officer    0    - V    a &  a R & R R XCa CEEEEEC aaca    o N  00 1 8 0 - 8  A o  OCECRCCGE  RCCRO o & o  00 o    oaaa a AC GEGEEE00000  N 8    Robbie Lee Wagoner II  AGENDA ITEM NUMBER 09  From: Sent: To: Cc: Subject: Greetings All,  Robbie Lee Wagoner II Wednesday, March 13, 20245 5:33 PM  Derek Foy; Jim Rigsbee; Jimmy Landreth; Michael Crawford; Tim. Jones; Tim. Jones Stokesdale Town Hall; Deputy Clerk; Water Department; Kimberly Thacker; Chuck Renewal of NCLM Insurance Coverage for Town of Stokesdale Employees  Winfree  Iwanted tol bring to your attention the upcoming expiration of our current insurance coverage provided by the North Carolina League of Municipalities for dental, vision, and short-term disability This morning, Ireceived the renewal packet from the North Carolina League of Municipalities, and after a thorough review, I'm pleased to inform you that there is no change in the rate. This means that if we choose to renew our insurance coverage with them, thej price will remain the same. Thel North Carolina League of Municipalities has requested confirmation of renewal or termination of this insurance coverage by no later than May 15, 2024. To facilitate discussion on this matter, I would 1. Add this matter to the agenda for our upcoming meeting on Thursday. If any member of the' Town Council wishes to discuss and consider the renewal during this meeting, please let me know as soon as possible, and I will ensure that the necessary documents are prepared in advance. 2. Alternatively, we can discuss this matter during our meeting on April 11 if the' Town Council does Personally, as ai full-time employee who benefits from this insurance coverage and as someone who oversees insurance-related matters at Town Hall, I believe renewing the current insurance plan isa Iwelcome your input and guidance on. how you would like to proceed with this matter. Your timely  insurance. Our current policy is set to expire on June 30, 2024.  like toj propose two potential options:  not wish to discuss it on' Thursday.  sensible choice, especially considering that the cost remains unchanged.  response is appreciated.  Thank you for your attention to this important matter.  Best regards, Robbie Lee Wagoner II Town Clerk Town of Stokesdale Post Office Box 465 8325. Angel-Pardue Road  (336) 643-4011 vagoneresiokedalsors 1    THE HEALTH BENEFITS TRUST  RENEWAL PACKET PREPARED FOR 2024-2025 RENEWAL SEASON The Health Benefits Trusti is a nonprofit insurance pool established by the North Carolina League of Municipalities to provide health insurance forl local government  employees.   NCLM  NCI LEAGUE OF MUNICIPALITIES    PNCLM  HEALTH BENEFITS  March 2024  Re: 2024 Renewal -H Health BenefitsTrust Dear Town of Stokesdale,  It's renewal time once again, and thisy year brings big changes tot the administration of our health plan. Asy you've likely already heard, the Risk Management Trust Board of Trustees selected Aetna and Vimly Benefit Solutions as our new HBT partners, effective. July 1. This change affords our members a number  of benefits, including:  enhanced customer service at both the HR and employer levels  access to Aetna's nationwide provider network and to the CVS Caremark pharmacy network improved. service for members with billing or eligibility issues by moving the process in-house (members can call the League with changes or logi in and make changes themselves) The enclosed renewal rates are for the policy period beginning July 1, 2024, through. June 30, 2025. Due toi the varying rates of life and disability, those rates are not found on1 the subsequent page  Dental Vision Disability  No change in rate No change in rate No change in rate  Dental Option III (With Orthodontia)  FY Premier Plus Short Term Disability  Please keep in mind that ify you are getting quotes outside oft the NCLM HBT and potentially will non- renew, as a member you are obligated to provide a 30-day non-renewal notice to Michael Pittman, Senior Director of Risk Management Services, at MITOnclm.org. before the deadline of Mav 31.2024. All plan changes need tol be in writing to HBT staff by! May 15, 2024 and open enrollment elections need to bei in in the SIMON eligibility system by! May 15, 2024 to! be reflected in the. July invoices. Ify you have any questions regarding this renewal or would like to view optional plan designs/rates, please contact. Julie Hall, your Business Service Representative, or any of the numbers listed below. As always, you can reach out to me: at 919-715-9782 or yfall@ncim.org. Once again, thank youi fora allowing  us to provide your health insurance needs.  Sincerely, 1E Youssou Fall  Director of Strategic Health Operations    HEALTH BENEFITS  NCLM  Town of Stokesdale For the period. July 1, 2024-June 30, 2025  Employee Only $38 $14 $12  Employee &Spouse  Employee &1Child $107 $21  Employee & Children  Family  Plan  Dental Option III (With Orthodontia) FY Short Term Disability Vision- Premier Plus  $77 $21  $107 $21  $119 $32  Renewal Acknowledgement  The rates outlined above for your current benefit schedule will be effective July 1, 2024. Please note that if you use a broker their fees will show on your July billing but are not reflected on this document. Please sign and date the renewal application to acknowledge acceptance as soon as possible, no later than Wednesday, May 15. If you would like to review additional options, please contact your Business Services Consultant.  Please complete the renewal application via contractsare. If you are having trouble, please reach out to MIT@nclm.org.    NCLM  HEALTH BENEFITS  Business Services Consultant: Governmental Entity Name: Health Benefits Contact:  Title: Email Address: Main Address:  Are you currently working with a Broker?  Reminder all enrollment information is due on or before May 15th to be reflected on the July bill  Name and Title: Signature: Date:  We are here to Answer Your Questions  The League's Health Benefits Trust staff and administrative partners are available to answer any questions you have regarding coverage options, claims, policy details, and more. Use the following  contact list to determine the best fit for your question.  Youssou Fall, Director of Strategic Health Operations (919) 75-9782lylalgncimorg Shelly Linker, Business Manager (919) 715-0979 I slinker@nclm.org Lisa Ervin, Health and Benefit Consultant (919) 715-7973 llervin@nclm.org Lisa Marzoli, Health and Benefit Consultant (919) 75394marolancimong Tisha Robinson, Health and Wellness Coordinator (919) 754921voenmenendnog    NCLM HEALTH BENEFITS  Put the power of SIMON) to work for you!  SIMON, the benefits administration platform from Vimly, makes the administration of your benefits simpler than ever.  898  Enroll members with ease via simple workflows  Go green and save time by accessing and downloading invoices and bills digitially  Download data and reports anytime, at your convenience, like census, ACA, activity data, and more!  SIMON is HITRUST* Certified-the gold standard for data security  S  M O  N  Ensure timely and secure payments, and even setup autopay to never miss a payment  Protect member data from unsecured email exposure and reduce potential errors with a single point of data entry  Additional benefits include: Easy access to benefit materials Employee self-service  Access SIMON online, anywhere, on practically any device  VIMLY BENEFIT SOLUTIONS    Robbie Lee Wagoner II  AGENDAI ITEM NUMBER1 10  From: Sent: To: Cc: Subject: Attachments:  Robbie Lee Wagoner II Monday, March 25, 202412:03PM  Derek Foy; Jim Rigsbee; Jimmy Landreth; Michael Crawford; Tim. Jones; Tim. Jones Stokesdale Town Hall; Deputy Clerk; Water Department; Kimberly Thacker; Chuck Proposed Resolution for Addition of Roads to North Carolina State Maintenance System  Winfree  Resolution Package.pdf  Dear Stokesdale Town Council,  Iam writing tol bring to your attention a recent communication we. received from Wayne Rierson, Assistance District Engineer with the North Carolina Department of Transportation (NCDOT), regarding the potential addition of three roads within the Town of Stokesdale to the North Carolina Last week, Mr. Rierson reached out tol Mrs. Martin, indicating the NCDOT's interest in incorporating  State Maintenance System.  the following roads into the State Maintenance System:  1.1 Lambert Lake Road 2. Seven Springs Court 3. Quail Crossing Road off Eversfield Road)  All of these roads are situated within the second phase of the Old Moores Mill subdivision. (Located Ift there are no objections from any member of the' Town Council, Iintend to prepare a resolution concurring with the addition of the aforementioned roads to thel North Carolina State Maintenance The resolution will be drafted for consideration and potential approval by the Town Council at our Should any member of the' Town Council have any questions or concerns regarding this matter, please do not hesitate to: reach out to me. Your input and feedback are invaluable as we navigate this  System.  next: regular meeting scheduled for April 11, 2024.  process.  Thank you for your attention to this matter.  Warm regards, Robbie Lee Wagoner II Town Clerk Town of Stokesdale Post Office Box 465  (336) 643-4011    TOWN OF STOKESDALE  R-2024-01  Al RESOLUTION CONSENTING TO THE ADDITION OFI LAMBERT LAKE ROAD, SEVEN SPRINGS COURT, AND QUAIL CROSSING ROAD WITHIN THE SECOND PHASE OF THE OLD MOORES MILL SUBDMVSIONTOTHE  SECONDARY ROAD MAINTENANCE SYSTEM OF THE STATE OF NORTH CAROLINA  WHEREAS, the North Carolina Department of Transportation has declared through its Secondary Road Addition Investigation Reports (Files G-50-22, G-51-22, G-52-22) dated March 18, 2024, of said streets, Lambert Lake Road (Extension of SR 5088), Seven Springs Court, and Quail Crossing Road, meets the minimum requirements for addition into the Secondary Road WHEREAS, the cognizant District Engineer of thel North Carolina Department of Transportation does recommend the addition of Lambert Lakel Road (Extension ofSR5 5088), Seven Springs Court, and Quail Crossing Road to the Secondary Road System of the State of North Carolina. NOW, THEREFORE BE IT HEREBY RESOLVED THAT: The Town Council on behalf of the Town of Stokesdale, North Caroline does herewith, after due consideration and deliberation and without any objections being heard, concur and consent to the addition of Lambert Lake Road (Extension of SR 5088), Seven Springs Court, and Quail Crossing Road to the Secondary Road System of the State ofl North Carolina to the same degree and measure to which property owners have petitioned said Departmentotiransportation of the State of] North Carolina, and tot thes same degree and measure to which the said Department of Transportation does now recommend acceptance into the said Secondary Road System of the State of] North Carolina.  System of the State of North Carolina; and  Adopted this the 11th day of April, 2024.  Derek Foy, Mayor Pro' Tem  Attest:  Robbie Lee Wagoner II, Town Clerk  PAGE10F1    STATE OF NORTH CAROLINA  DEPARIMENTOF IRANSPORTATION  ROY COOPER GOVERNOR Guilford County Mr. Mike Crawford, Mayor Town of Stokesdale 8325 Angel Pardue Road P.O. Box 465 Stokesdale, NC27357  J.R. "JOEY"HOPKINS SECRETARY  March 18, 2024  Road Additions - Lambert Lake Road, Seven Springs Court and Quail Crossing Road in  the Old Moores Mill Ph2 Subdivision in Stokesdale in Guilford County  Dear Mr. Crawford:  Attached is a copy of the Secondary Road Addition Reports, the property owner's petition, a marked county map and the subdivision plats for the addition oft the following  roads:  Lambert Lake Road (Extension of SR5088)  0.23 miles 0.05: miles 0.24 miles  Seven Springs Court Quail Crossing Road  Iask for a resolution concurring in the addition of these roads to the State  Maintenance System.  Sincerely,  SHLNLK Bobby L. Norris, P.E. District Engineer  BLN/wr Mailing Address: NCI DEPARTMENT OF1 TRANSPORTATION DIVISION OFI HIGHWAYS DIVISION7RIGHT OFWAY P.O. BOX 14996 GREENSBORO, NC2 27415-4996  Telephone: (336)334-3515 Fax: (336)334-5331 Customer Service: 1-877-368-4968 Website: www.ncdot.gov  Location: 1101 E. WENDOVER. AVE. SUITE200 GREENSBORO, NC27405    North Carolina Department of Transportation Secondary Road Addition Investigation Report  Division of Highways  County: Township: Local Name: Surface Type: $9.5B Base Type:  Guilford Bruce  Co. File No: Div. File No:  G-50-22  Date: Div. No:  3/18/2024 7  Lambert Lake Road (Extension of SR 5088)  Subdivision Name:  Old Moores Mill PH2 Length:  Surface Thickness: 2" Base Thickness: 10"  Width: 20' Pavement Condition:  .23 Good  ABC  *Bridges: YesD No *Pipe > 48": YesD Nol *Retaining walls within Right of way? YesD No  *IfYes-I Include Bridge Maintenance Investigation Report  Is this a subdivision street subject to the construction requirements for such streets?  Yes  Recording Date: 09-07-2018 Additional Plats: 01-14-2020  Book: 198 Page: 37 Book: 202 Page: 52  Number of homes having entrances into road: 9 Other uses having entrances into road: 0 Right-ofWay Width: 50' Ifright-of-way is belowt the desired width, give reasons under "Remarks and Recommendations."  Is petition (SR-1) attached? Yes  Ifnot, why  Is the County Commissioners Approval (SR-2) attached? Yes not? Cost to place in acceptable maintenance condition: Total Cost: $ 0  Is a map attached indicating information for reference in locating road by the Guilford County  Planning Department? Grade, drain, stabilize: $ 0  Yes  Drainage: $ 0  Other: $ 0  Remarks and Recommendations: Road meets minimum requirements. Recommend addition.  Submitted by: M Reviewed and Approved   shabi Reviewed and Approved:  DISTRICVENGINEER  DIVISION ENGINEER  BOARD OF TRANSPORTATION MEMBER:  (Do not write in this space - For use of Secondary  Roads Unit  Petition #  Form SR-4 (07/10/18)    North Carolina Department of Transportation Secondary Road Addition Investigation Report  Division of Highways  County: Township: Local Name: Surface Type: $9.5B Base Type:  Guilford Bruce  Co. File No: Div. File No:  G-51-22  Date: Div. No:  3/18/2024 7  Seven Springs Court  Subdivision Name:  Old Moores Mill PH2 Length:  Surface Thickness: 2" Base Thickness: 10"  Width: 20' Pavement Condition:  .05 Good  ABC  *Bridges: YesD No *Pipe > 48": YesD No *Retaining walls within Right of way? YesD No  *IfYes-I Include Bridge Maintenance Investigation Report  Ist this a subdivision street subject to the construction requirements for such streets?  Yes  Recording Date: 09-07-2018 Additional Plats:  Book: 198 Page: 37  Number of homes having entrances into road: 4 Other uses having entrances into road: 0 Right-of-Way Width: 50' fright-of-way is belowt the desired width, give reasons under "Remarks and Recommendations."  Is petition (SR-1) attached? Yes  Ifnot, why  Is the County Commissioners Approval (SR-2) attached? Yes not? Cost to place in acceptable maintenance condition: Total Cost: $ 0  Is a map attached indicating information for reference in locating road by the Guilford County  Planning Department? Grade, drain, stabilize: $ 0  Yes  Drainage: $ 0  Other: $ 0  Remarks and Recommendations: Road meets minimum requirements. Recommend addition.  Submitted by: y Reviewed and Approved  LK sheky Reviewed and Approved:  DISTRICYENGINEER  DIVISION ENGINEER  BOARD OF TRANSPORTATION MEMBER:  (Do not write in this space - For use of Secondary  Roads Unit  Petition #  Form SR-4 (07/10/18)    North Carolina Department of Transportation Secondary Road Addition Investigation Report  Division of Highways  County: Township: Local Name: Surface Type: S9.5B Base Type:  Guilford Bruce  Co. File No: Div. File No:  G-52-22  Date: Div. No:  3/18/2024 7  Quail Crossing Road  Subdivision Name:  Old Moores Mill PH2 Length:  Surface Thickness: 2" Base Thickness: 10"  Width: 20' Pavement Condition:  .24 Good  ABC  *Bridges: YesD Nol *Pipe > 48": YesD] Nok *Retaining walls within Right of way? Yes0 No  *IfYes-l Include Bridge Maintenance Investigation Report  Ist this a subdivision street subject to the construction requirements for such streets?  Yes  Recording Date: 09-07-2018 Additional Plats:  Book: 198 Page: 37-38  Number of homes having entrances into road: 14 Other uses having entrances into road: 0 Right-of-Way Width: 50' Ifright-of-way is below the desired width, give reasons under "Remarks and Recommendations."  Is petition SR-1)attached? Yes  Ifnot, why  Is the County Commissioners Approval (SR-2) attached? Yes not? Cost to place in acceptable maintenance condition: Total Cost: $ 0  Is a map attached indicating information for reference in locating road by the Guilford County  Planning Department? Grade, drain, stabilize: $ 0  Yes  Drainage: $ 0  Other: $ 0  Remarks and Recommendations: Road meets minimum requirements. Recommend addition.  Submitted by:  LHE 3iger Reviewed and Approved:  DISTRIÇT ENGINEER  DIVISION ENGINEER  Reviewed and Approved  BOARD OF TRANSPORTATION MEMBER:  (Do not write in this space - For use of Secondary  Roads Unit  Petition #  Form SR-4 (07/10/18)    North Carolina Department of Transportation  Division of Highways Petition for Road Addition  ECEDVER OCT212022  ROADWAY INFORMATION: (Please PrintType)  By  County: Guilford  Road Name: Lambert Lake Rd (Extension of SR 5088)  (Please list additional street names andl lengths ont thet back oft thisf form.)  Subdivision Name: Old Moore's Mill Phase 2 Number of occupied homes having street frontage: miles N s DD ED wD of the intersection of Route  Length (miles): 0.23 Located (miles): 0.04 5088 and Route 5090  9  (Check one)  (SR, NC,US)  (SR, NC,US)  We, the undersigned, being property owners and/or developers of Old Moore's Mill Phase: 2 in  Guilford  County, do hereby request the Division of Highways to add the above described road.  CONTACT PERSON: Name and Address of First Petitioner. (Please Print/Type)  Name: Fred Berry  Phone Number: 336.274.4782  Street Address: 301 N. Elm St. Suite #800 Greensboro, NC 27401 Mailing Address: 301 N. Elm St. Suite #800 Greensboro, NC 27401  PROPERTY OWNERS Mailing Address  Name  Telephone  Form SR-1 (3/2006; Rev 1/2010)    INSTRUCTIONS FOR COMPLETING PETITION: 1. Complete Information Section  2. Identify Contact Person (This personserves as spokesperson for petitioner(s). NCDOT review and approval only require the developer's signature.  3. Attach two (2) copies of recorded subdivision plat or property deeds, which refer to candidate road. 4. Adjoining property owners and/or the developer may submit a petition. Subdivision roads with prior 5. Ifsubmitted by the developer, encroachment agreements from all utilities located within the right of way shall be submitted with the petition for Road addition. However, construction plans may not be  required at this time. 6. Submit to District Engineer's Office.  FOR NCDOT USE ONLY: Please check the appropriate block J Rural Road Subdivision platted prior to October 1, 1975  Subdivision platted after September 30, 1975  REQUIREMENTS FOR ADDITION  Ifthis road meets the requirements necessary for addition, we agree to grant the Department ofTransportation a right-of-way of the necessary width to construct the road to the minimum construction standards of the NCDOT. The right-of-way will extend the entire length of the road that is requested to be added to the state maintained system and will include the necessary areas outside of the right-or-way for cut and fill slopes and drainage. Also, we agree to dedicate additional right-of-way at intersections for sight distance and design purposes and execute said right-of-way agreement forms that will be submitted to us by representatives of the NCDOT. The right-of-way shall be cleared at no expense to the NCDOT, which includes the removal of utilities, fences, other obstructions, etc. General Statute 136-102.6 states that any subdivision recorded on or after October 1, 1975, must be built in accordance with NCDOT standards in order to be eligible for addition to the  State Road System. ROAD NAME Lambert Lake Rd Seven Springs Court 4 Quail Crossing Road 14  HOMES 9  LENGTH ROAD NAME  HOMES  LENGTH  .23 .05 24  Form SR-1 (3/2006; Rev 1/2010)    O E    388388855 sssesdaa  39599 s S8sisa6s akil Bagasas  8888888 SARRaSs 50388868    83 S2  68 SE 88 SE  REEBN Oi  D  of  93 BE82  (uoz) EBGVN  zoz voog    ChordB Bearing and Distonce  TIAL  CASE: 3-07-STPL-04048  SECTION  -  WÉTLANS 10.487  54 42532 .976  1.148  1.720  57) 1.916 Ac.+/-  6  2.413  w    65 .93  158  158  68  Mojoson  STOKESDALE POP.5,935  220  Haw  Re  SUA Pc  150))  68  150 2.93 D-H .065 .05 D-H .17  73  OAKRIDGE POP7,488  68    5036 384Z 35 3847 2103 4891 503Z) 4802 5035  072  4882 2239 3828 2103 Mojoson 2239 2107/ 5060 2108 4847 4870 (2108 4848 4888 4847 506Z 5090  5071 2106  sdale 5,935 2102 158 2101 35044 5045 2199  2105  5109  3928 2101 2109  2105  210Z 5088 5089 2109 2110 S  48611 4875 4864 5038  2115 4865 5020 4867 18 4864), 5017 4866 4863 5038 62 5026 4844 5018 5017 5017 507Z 5057 5017  2292 4820 2113 3811  292  2228 2109  5004 5003 005 2114 5003 2228 5087 4843 11 2113 2205 5078 2193  4872 48771 4872 4873-/3 5000 50664874 5055  2112  2065 2111 2066 4816 1.03  5058  73)  5080  5079 Summerfield  017    AGENDA ITEM: NUMBER11  Custodial Cleaning  QUOTE INVOICE#01 Date: 04/03/2024  To: Stokesdale Town Hall 8325 Angel Pardue Rd Stokesdale, NC27357 336-643-4011 (123) 789-0123 Customer IDI No. 0549 Owner Brittany Willard Qty  Job Custodial Cleaning  Payment terms TBD  Due date TBD  Description  Quoted Price  Total  Cleaning Services for the Town Hall Building Cleaning Services oft the park Dathrooms/Trash  $500.00  $500.00  Subtotal Sales Tax Total  500.00 0.00 $500.00  Expiration Date of the quote listed above is 05/03/2024  Thank You!    Robbie Lee Wagoner II  AGENDA ITEM NUMBER12  From: Sent: To: Subject: Attachments:  Matt Reece mreece@ptrcorg> Monday, April 1, 2024 10:08AM Robbie Lee Wagoner II PTRC membership and 160D non-member proposal tokesdalel60DOrdinanceupdate.dok  Good morning Robbie and thank you for reaching out to see if PTRC can be of assistance to Stokesdale. Enclosed is our PTRC would also welcome Stokesdale as a renewing member. Dues are based on population and with Stokesdale's population as 6,2081 the dues for 2024-2025 would be $1,304. The total for dues and 160D project, at member rates, The expectation of the Council would be for Stokesdale to fully participate int the meetings and the mission of the PTRC  proposal for 160D services for at fee of $6,000.  would be $4,804.  and to continue membership annually.  Matthew Dolge, PTRC's Executive Director, and myself are available to you to discuss as needed.  Take care-  Matt Reece Assistant Director t:3 336.904.0300  e: mreece@ptrc.org I w: www.ptrc.org  PIEDMONT TRIAD a: 1398 Carrollton Crossing Drive, Kernersville, NC 27284  REGIONAL COUNCIL GOGO    PIEDMONT TRIAD REGIONAL COUNCIL  1398 CARROLLTON CROSSING DRIVE KERNERSVILLE, NC: 27284 (336)904-0300 MAITHEWL. DOLGE EXECUTIVE DIRECTOR  March 28, 2024 Honorable Mayor Crawford PO Box 465 Stokesdale, NC: 27357 Dear Mayor Crawford:  Thank you for asking the Piedmont Triad Regional Council (PTRC) to assist the Town of Stokesdale in updating the Zoning Ordinance. The PTRC in consultation with the Town of Stokesdale proposes to compile required changes to the ordinance to bei in compliance with General Statute 160D effective July 1,2 2021. PROPOSED SCHEDULE - Begin in July 2024 and complete changes by October 2024. These services will be  providedi remotely from our Kernersville office. STAFF -PTRC staff and sub-contractors will assist as necessary.  BUDGET - The proposed budget is not to exceed $6,000 to update the existing zoning ordinance to be in compliance with 160D changes that include the "MustTake. Action"i items ont thet following pages. Inorder to provide these services a clean word version of the ordinance will need to be provided before starting any work. Any formatting needed or changes outside of the list attached will be billed at an hourly rate. INDEMNIFICATION - PTRC agrees to indemnify and save harmless Town of Stokesdale against all claims made for damages which may arise as a result of its work pursuant to this agreement, and understands nothing within this agreement creates or establishes an employer and employee relationship between the parties. Both parties may end this contractual arrangement by providing the other party 30 days written We appreciate the opportunity to assist Town of Stokesdale. If the Town concurs with this agreement as describedherein: and oni the atlachedcheckit, please retum as signed copy tome viae-mail. Please call me  notice.  with any questions or suggestions (336.904.0300).  Sincerely,  Sgs  Jesse Day, AICP PTRC Planning Director  Mayor Mike Crawford, Mayor  Date  "This instrument has been pre-audited in the manner required by the local govemment budget and fiscal  controlact."  Finance Officer  Date    160D CHECKLIST A. MUSTTAKE ACTION  TERMINOLOGY & CITATIONS  Must update any references to provisions in G.S. Chapter 160A or 153A to indicate relevant provisions in Chapter 160D. (See appendixes B and Ci in the Chapter 160D Must align ordinance terminology with Chapter 160D terminology for conditional zoning and special use permits; must delete use oft the terms conditional use permit, special exception, conditional use district zoning, and special use district zoning. (See G.S. Must ensure that ordinance definitions for the following terms are noti inconsistent with definitions provided: in state law and regulation: building, dwelling, dwelling unit, bedroom, and. sleeping unit. (G.S.160D-706; S.L. 2019-111,81 1.17.)  book.)  160D-102.)  ETJ& &2 2JURISDICTIONS  Must for extension ofextraterritorial. jurisdiction (ETJ),ar municipality must provide mailed notice thirty days prior to ETJ hearing; municipality may hold one hearing (with single mailed  notice)regarding ETJ and initial zoning amendment. (G.S. 160D-202(d).)  BOARDS  Must adopt broadened conflict-of-interest standards for governing and advisory boards. (G.S. Must have each board member take an oath of office before starting his or her duties. (G.S. Must update ETJ population estimate, at least with each decennial census (also calculation for proportional representation is simplified and process for appointment is clarified). Must provide proportional representation for ETJ onj preservation commission if any districts or  160D-109.) 160D-309.) (G.S. 160D-307.)  Must keep minutes of proceedings of each board. (G.S. 160D-308.)  landmarks are designated in the ETJ. (G.S. 160D-307.)  LAND USE. ADMINISTRATION  Must incorporate new staff contlict-of-interest standards into ordinance or policy. (G.S. Must maintain in paper or digital format current and prior zoning maps for public inspection. Must maintain inj paper or digital format any state or federal agency maps incorporated  160D-109.)  (G.S. 160D-105.)  by reference into the zoning map. (G.S. 160D-105.)  ENFORCEMENT  Must issue notices of violation (NOVS)in conformance with statutory procedures (must deliver to permittee and landownerifdifferent; may deliver to occupant or person undertaking the activity; delivery by hand, email, or first-class mail; may be posted onsite; administrator to certify NOV: fort the file.)(G.S. 160D-404(a).) Ifinspecting, must enter the premises during reasonable hours and upon presenting credentials; must have consent of premises owner or an administrative search warrant to inspect areas not open to the public. (G.S. 160D-403(e).) For revocation of development approval, must follow the same process as was used for  the approval. (G.S. 160D-403(f).)  2    160D CHECKLIST A. MUSTTAKE ACTION  ZONING MAPS & ORDINANCE  Must maintain current and prior: zoning maps for public inspection (local government clerk or other office may bet the responsible office); may adopt and maintain inj paper or digital Must eliminate condlitional-use-distict zoning; existing condlitional-use-distict zoning converts to conditional district upon adoption of updated local ordinances or July 1, Must not set ai minimum square footage for structures subject to the One- and Two-Family  format. (G.S.160D-105.)  2021. (G.S. 160D-703; S.L. 2019-111, $ 2.9(b).)  Residential Building Code. (G.S. 160D-703; S.L. 2019-174.)  OTHER DEVELOPMENT ORDINANCES  Must conform subdivision performance guarantee requirements with statutory standards. (G.S. 160d-804.1; S.L. 2020-25; S.L. 2019-79( (S.B. 313)) Must conform subdivision procedures for expedited review of certain minor subdivisions. (G.S. 160D-802, established prior to G.S. Chapter 160D.) Must not require a developer, as a condition to subdivision approval, to bury aj power line existing above ground and outside of! property to be subdivided. (G.S. 160D- Must exempt farm use on bona fide: farm in ETJ from city zoning to the same extent it would be exempt from county zoning; Chapter 160D clarifies that other municipal Must not exclude manufactured homes based on the age oft the home. (G.S. 160D-910.) Must follow standardized process for housing-code enforcement to determine owner's abandonment ofi intent to repair and need for demolition. (G.S. 160D-1203(6).) Must follow standard quasi-judicial procedures for preservation certificates of Must frame preservation district provisions as "standards" rather than "guidelines." (G.S. May choose for appeals of preservation commission decisions to go to board of adjustment. Default rule is that preservation appeals go directly to superior court rather than to board  804; S.L. 2019-174.)  development regulations may still apply. (G.S. 160D-903(c).)  HISTORICPRESERVATION  appropriateness. (G.S. 160D-947(c).)  160D-947(c).)  ofadjustment. (G.S. 160D-947(e).)  DEVELOPMENT AGREEMENTS  Must process a development agreement as a legislative decision. (G.S. 160D-105.) Must have al local government as aj party to a development agreement (a water and sewer authority may enter an agreement as aj party, but not independently). (G.S. 160D-  1001(b).)  COMPREHENSIVE PLAN  Must adopt a comprehensive plan or land use plan by July 1,2022, to maintain zoning (no Must adopt a plan or a plan update following the procedures used fora a legislative decision.  need to: re-adopt ai reasonably recent plan). (G.S. 160D-501(a).)  (G.S. 160D-501(C).)  Must reasonably maintain aj plan. (G.S.160D-S01C@.)  3    160D CHECKLIST A. MUSTTAKE ACTION  LEGISLATIVE DECISIONS  Notice  Must follow applicable procedures for legislative decisions under any development regulation authorized under Chapter 160D, not just zoning; must adopt any development regulation For zoning-map amendments, must provide notice not only to immediate neighbors but also to properties separated from the subject property by street, railroad, or other transportation Forzoning-map amendments, must provide posted notice during the time period running from twenty-five days prior to the hearing until ten days prior to the hearing. (G.S.  by ordinance, not by resolution. (G.S. 160D-601.)  corridor. (G.S. 160D-602.) 160D-602(c).) Planning Board Comment  Must refer zoning amendments to the planning board for review and comment; must not have governing board handle planning board duty to review and comment on zoning Must have planning board consider any plan adopted according to G.S. 160D-501 when  amendments. (G.S. 160D-604(c), (e).)  making a comment on plan consistency. (G.S. 160D-604(d).)  Plan Consistency  When adopting an amendment to the zoning ordinance, must adopt a brief statement describing whether the action is consistent or inconsistent with approved plans. (G.S. 160D-605(a).) (This eliminates the 2017 requirement that statements take Must note on the applicable future land use map when a zoning-map amendment is approved that is not consistent with thei map; the future land use mapi is deemed amended when an inconsistent rezoning is approved. (G.S. 160D-605))(This clarifies that a rezoning inconsistent with a plan does not Must adopt a statement of reasonableness: for zoning-map amendments; for such statements, may consider factors noted in the statutes; may adopt a statement ofi reasonableness for Must permit adoption ofal legislative decision for development regulation on first reading by simpler majority;no need fort two-thirds majority on first reading, as was required for cities under prior law. (G.S. 160A-75;  one oft three particular forms.)  amend the text oft the plan, but it does amend thej future land use map.)  zoning-text amendments. (G.S. 160D-605(b).)  S.L. 2019-111,92.50).),  Certain Legislative. Decisions  Must prohibit third-party down-zonings; may process down- zonings initiated by the local government or landowner. (G.S. 160D-601; S.L. 2019-111,Pt.I) Must obtain applicant'slandowmer's written consent to conditions related to a conditional- zoning approval to ensure enforceablity.(G.S.160D-70300)S.L. 2019-111,PL.I)  QUASIJUDICIAL DECISIONS Procedures  Must follow statutory procedures for all quasi-judicial development decisions, including variances, special use permits, certificates ofappropriateness, and appeals of  administrative determinations. (G.S. 160D-102/28).)  Must hold an evidentiary hearing to gather competent, material, and substantial evidence to establish the facts oft the case; the evidentiary hearing must have testimony under oath; must establish written findings of fact and conclusions oflaw. (G.S.160D-406.)  4    160D CHECKLIST A. MUSTTAKE ACTION  Board chair must rule at the evidentiary hearing on objections toi inclusion or exclusion of administrative material; such ruling may be appealed to the full board. (G.S. 160D- Must allow parties with standing toj participate fully in the evidentiary hearing, including presenting evidence, cross-examining witnesses, objecting to evidence, and making legal arguments; may allow non-parties to present competent, material, and substantial evidence thati is not repetitive. (G.S. - 160D-406(d).)  406(d).)  Be aware that the definition of close family relationship as used for conflicts ofi interest in- cludes spouse, parent, child, brother, sister, grandparent, or grandchild (including step, half, and in- Must noti impose conditions on special use permits that the local government does not otherwise have statutory authority to impose. (G.S. 160D-705(c); S.L. 2019-111, Must obtain applicantslandowners written consent to conditions related to a special use permit to ensure enforceability. (G.S. 160D-1402(k); G.S. 160D-1403.2; S.L. Must set a thirty-day period to file an appeal of any administrative determination under a development regulation; must presume that if notice of determination is sent by mail, iti is received on the third business day after it is sent. (G.S. 160D-405(c).)  law: relationships). (G.S. 160D-109(f).)  Pt.I.)  2019-111,PL.I)  ADMINISTRATIVE DECISIONS Development Approvals 160D-403(a).) 403(a).)  Must provide development approvals in writing; may provide inj print or electronic form; ifelectronic form is used, then it must be protected from further editing. (G.S. Must provide that applications for development approvals must be made by aj person with aj property interest in the property or a contract to purchase the property. (G.S. 160D- Must provide that development approvals run with the land. (G.S. 160D-104.) Forrevocation of development approval, must follow the same process as was used for  the approval. (G.S. 160D-403(f).)  Determinations  Must provide written notice ofd determination by personal delivery, electronic mail, or first- class mail to the property owner and party seeking determination, ifdifferent from the owner.  (G.S. 160D-403(b).) Appeals of Administrative Decisions  Must allow administrative decisions ofany development regulations (not just zoning) to be appealed to the board of adjustment, unless provided otherwise by statute or (Appeals relating to erosion and sedimentation control, stormwater control, or building-code and housing- code violations are not madet to the board of adjustment unless specified by local ordinance.)(G.S. 160D- Must set a thirty-day period to file an appeal of any administrative determination under a development regulation; must presume that ifnotice of determination is sent by mail, itis received on the third business day after it is sent. (G.S. 160D-405(c).) Must require the official who made the decision (or his orl her successorifthe official is no longer employed) to appear as a witness in the appeal. (G.S. 160D-406.)  ordinance. 405.)  5    160D CHECKLIST A. MUSTTAKE ACTION  Must pause enforcement actions, including fines, during the appeal. (G.S. 160D-405.)  VESTED RIGHTS AND PERMIT CHOICE  Vested Rights 160D-111)  Must recognize that building permits are valid for six months, as under prior law. (G.S. Must recognize the default rule that development approvals/permits are valid for twelve months, unless altered by statute or extended by local rule. (G.S.1 160D-108(d).) Must identify site-specific vesting plans (formerly site-specific development plans) with vesting for two to five years, as under prior law, except for specified exceptions. (G.S. Must recognize multi-phase developments long-term projects ofa at least 25 acres - with vesting up to seven years, except for specified exceptions (60D-108(d)4);- 108(f).)(The previously authorized phased-development plan is obsolete and should  160D-108.1)  be deleted from ordinance.)  Permit Choice 108(b).)  Must not make an applicant wait for final action on the proposed change before proceeding ifthe applicant elected determination under priorr rules. (G.S. 143-755; G.S. 160D-  Appeals of Quasi-Judicial Decisions (certificates ofappropriateness),  Must update ordinance to address appeals of certificates ofa appropriateness for historic  landmarks and historic districts; default rule is that such appeals go straight to court; local government may opt for such appeals to go to the board of adjustment, as under Must provide that appeals ofcertificates of appropriateness must be filed within thirty days after the decision is effective or written notice is] provided, the same as for appeals of  prior statutes. (G.S. 160D-947.)  other quasi-judicial decisions. (G.S. 160D-947;-1405  6