AMENDED AGENDA  REGULAR MEETING  CITY COUNCIL, CITY OF ASHEBORO THURSDAY, AUGUST 10, 2017, 7:00PM  1. Call to order.  2. 3.  Silent prayer and pledge of allegiance.  Mayor Smith will present to Finance Director Deborah P. Reaves, a Certificate of Achievement for Excellence in Financial Reporting from the Dr. Jason Stopyra, M.D., who is the Randolph County Emergency Services Medical Director, will recognize the. Asheboro Fire Department for 50 CPR  Government Finance Officers Association.  4.  saves. Consent agenda:  5.  (a) Approval of the meeting minutes for the city council's regular meeting (b) Approval of the meeting minutes for the city council's special meeting (e) Approval of the meeting minutes for the city council's regular meeting (d) Approval of the, general account of a closed session held during the city (e) Approval of a resolution to seal the general account of the closed (f) Approval of the meeting minutes for the city council's special meeting  on June 8, 2017. on June 27, 2017. on July 13, 2017.  council's regular meeting on July 13, 2017. session that was held on July 13, 2017.  on July 25, 2017.  Acknowledgment of the receipt from the Asheboro ABC Board of its  meeting minutes for June 5, 2017.  (h) Approval of the final decision document for land use case no. CUP-17-  04.  G) Approval of an ordinance to amend the General Fund.    Agenda Page 2 August 10, 2017  G) Approval of an ordinance to amend the Water and Sewer Fund. (K) Approval of a resolution declaring the city's official intent to purchase municipal vehicles and equipment and reimburse the General Fund with proceeds from an installment financing agreement.  () Approval of a resolution awarding service side arms to: retiring officers (m) Approval of the temporary closure of streets for Fall Festival XLV, Community Development Director Trevor Nuttall will introduce the following (a)R RZ-17-05: Application to rezone property located at 125 South Church Street (Randolph County Parcel Identification Number 7751725650) from I2 GeneralIndustriauB3 (Central Commercial to B3 on entire parcel. (b) RZ-17-06: Application to rezone property located on the west side of Northampton Drive, north of Newbern Avenue and Eldorado Road (Northampton Heights subdivision, formerly Carriage at Sykes Farm III and identified as lots 72-86 recorded in Plat Book 145, page 80) from Randolph County RE Residential-Exclsive, zoning to City of Asheboro R10 Medumr-Density Residential) zoning, including public rightrof-way (c)s SUP-1701-Application for Special Use Permit authorizing an addition to an. Asheboro Housing Authority administrative building (a Public Use Facility) located at 338 W. Wainman Avenue at the intersection of Independence Dr. (Randolph County Parcel Identification Number  of the Asheboro Police Department.  October 6, 9:00PM until October 8, 11:00PM.  6.  items:  of Northampton Drive.  7751617880.)  (d) Notification of City of Asheboro's award of NC Department of Commerce 2017-18 Downtown Revitalization and Economic Development Grant. (e) Report of announcement by NC Department of Commerce of city's inclusion in the Downtown Associate Community Program. ( Presentation by Jordan Thompson, Community Development Division Intern, concerning recently completed marketing initiatives.    Agenda Page 3 August 10, 2017 7. 8.  Public comment period..  City Engineer, Michael Leonard, PE will present an agreement with North Carolina Department ofTransportation project, the construction to extend Commerce Street (SR 3102) from existing end of pavement to Pineview Road  (SR 1703).  9. The city manager will update the City Council on the bylaws change oft the 10. Mayor Smith will open the floor for a motion to go into closed session, pursuant to Section 143-318.11a() oft the North Carolina General Statutes, in order to discuss matters relating to the location or expansion ofindustries or other businesses in the area served by the City of Asheboro; including an agreement on a tentative list ofe economic development incentives that may be offered by  Randolph County Economic Development Corporation.  the city in negotiations.  11. Mayor Smith will lead a discussion of upcoming éyents and items not on the  agenda. 12. Adjournment.    Consent Asendi Item 519)  16  Minutes of the meeting of the Asheboro Alcoholic Beverage  Control Board held on June : 5, ,2017  The Asheboro ABC Board met on June 5, 2017, at 5:30 PM, in the Board office, 700 Present were Board Member Steve Knight and General Manager Rodney Johnson (GM). Chair Brooke Schmidly and Board Member Bob Morrison attended via teleconference. A quorum being present, the Chair called the meeting to order for the transaction of The Chairi inquired as to any known conflict ofi interest, appearance ofa conflict of interest, or objections concerning agenda items before the Board; after the Chair and Board member(s) voiced having no conflict, and there being no objection, the agenda was The Board reviewed and there being no objection, approved the minutes of the May 1,  South Fayetteville Street, Asheboro, NC.  business and business transacted as follows:  adopted.  2017, Board meeting. Budget Hearing (S18B-702):  Board members acknowledged receipt oft the Budget Message and Proposed Budget for Fiscal Year 2017-2018 sent by the GM via email May 18, 2017. The GM confirmed public notice of the Board's. June 5, 2017, budget hearing was in the Courier-Tribune and posted outside the Board's office door providing the notice required by $18B-702(e). No members of the public were present at the Budget Hearing and the GM reported no members oft the public had contacted the GM concerning the budget prior to the hearing. The Board reviewed the proposed budget and the GM discussed adjustments in the budget designed to allow the Board to retain enough capital to explore opening a second ABC store in Asheboro. The proposed budget also increases the guaranteed annual funding tot the City of Asheboro by $6,000 a year (from $198,000.00 to $204,000.00): and proposes aj maximum 3% merit increase for employees based on performance. The 2017- Upon motion by the Chair, the Board unanimously approved. and adopted the budget as presented. A copy oft the approved budget is attached hereto and incorporated herein by reference as "Asheboro ABC Board Annual Budget for Fiscal Year 2017-2018." Steve Knight and the GM reviewed Board finances and reported all finances remain consistent (sales and expenses). State law controls the maximum and minimum amount ofcash a board can maintain as working capital. The Board's current bank balances and accounts payable were reviewed and the Board discussed making an end oft the year contribution to the City of Asheboro from available working capital funds. After discussion, the Chair moved and the Board approved disbursing an additional $100,000 end oft the year (FY2016-2017) distribution to the City of Asheboro.  2018 Budget was presented to and accepted by the Board.    The Asheboro ABC Board Meeting Schedule for FY 2017-18 was set by the Board. A copy oft the Meeting Schedule is attached hereto and incorporated herein by reference as "Asheboro ABC Meeting Schedule for FY2017-18." The GM will post the schedule Steve Knight and the GM discussed problems encountered since Community One Bank was purchased by Capital Bank. Issues included ani inability to access on-line accounts for several weeks and al lack of user-friendly software for accessing on-line accounts. The Board agreed to revisit the issue at the July 10t Board meeting. The Board heard reports from the General Manager concerning the following issues: 1. The Board's FY2016-17 Independent Audit is scheduled to begin on June 30,  outside the Board'soffice door.  2017.  2. Asheboro ABC sales statistics comparing:  May 2017 sales with the previous month indicate:  An overall +3.1% change (all sales and tax collections) May 2017 sales with sales from the same month last year indicate: Retail Sales +4.4% ($251,300.01) Mixed Beverage Sales: -8.8% ($26,829.75) Sales Tax Collections: +4.6($17,609.88) Overall Collections: +3.04% ($295,739.64)  May 20171 bottle sales with bottle sales from the same month last year  indicate:  Retail Bottle Sales: +9.8% Mixed Beverage Bottle Sales: -5.5% Overall Bottle Sales: +8.9%  The next regular Asheboro ABC Board meeting will be held Monday, July 10, 2017, at  5:30 p.m.  There being no further business, the meeting was adjourned.  Prepared by Rodney Johnson, GM, and Approved by the Board 7-16-17  s  a  Page 2 of2    Phone (336) 629-2530 . Fax (336)629-2704 700 South Fayetteville Street, Asheboro, NC27203  ABC  NOTICE  ASHEBORO ABC BOARD MEETING SCHEDULE  FOR FISCAL-YEAR 2017-2018  REGULAR MONTHLY MEETINGS OF THE ASHEBORO ABC BOARD WILL BE HELD AT 5:30 PM, IN THE ABC STORE BOARD MEETING ROOM, 700 SOUTH FAYETTEVILLE STREET, ASHEBORO, NC, ON  THE FOLLOWING DATES:  July 10, 2017 (Set on second Monday in July due to the July 4 Holiday)  August 7,2017  September 5, 2017 (Set on Tuesday due to the Labor Day Holiday)  October 2, 2017 November 6, 2017 December 4, 2017  January 2, 2018 (Set on Tuesday due to the New Year's Day Holiday)  February 5, 2018 March 5, 2018 April 2, 2018 May 7,2018 June 4, 2018  J. Brooke Schmidly, Chair Asheboro ABC Board June 5, 2017  J. Brooke Schmidly, Chair e Stephen R. Knight, Board Member Robert E. Morrison, Board Member e Rodney E. Johnson, General Manager    ASHEBOROABCE BOARD ANNUAL BUDGETI FOR FISCAL YEAR: 2017-2018  Sales Other Income Less Taxes Less Cost of Sales Less: Operating Expenses Salaries, benefits and fees Payroll taxes Rent Repairs and maintenance Utilities Insurance- general and bonds Supplies and janitorial Travel and training Professional services Dues and subscriptions Bank feesand charges Miscellaneous & Contingencies  3,750,000.00 250.00 $3,750,250.00 1,050,070.00 $2,700,180.00 1,819,921.00 $880,259.00 346,000.00 27,680.00 64,800.00 6,250.00 16,000.00 17,000.00 8,500.00 3,500.00 8,500.00 1,000.00 35,500.00 6,000.00 $540,730.00 $339,529.00 40,000.00 60,000.00 $100,000.00 $239,529.00 17,029.00 18,500.00 204,000.00 $239,529.00  Total Net Sales Gross Profit  Total Operating Expenses Operating Income  Less: Capital Expenditures Future Facility Fund Capital Improvements  Total Capital Expenditures  Net Income before Distributions Less: Distributions Law Enforcement Alcohol Education and Rehab City of Asheboro General Fund  Total Distributions  Net Income after Distributions  Adopted by the Asheboro. ABCI Board this 5th day of June 2016.  General Manager  pas    Item 5  ORDINANCE TO AMEND THE GENERAL FUND  (h)  FY 2017-2018  WHEREAS, at the time of budget preparation, there were three monetary costs that were projected but not refined at al level that they could be allocated to specific departments and as a result, these WHEREAS, these three monetary costs are associated with Performance based pay awards, COG increases for 2017-2018 and an allocation for the final stages of movement of employees from Job  were allocated in the Human Resources department budget, and;  /Grade/Step plan to the performance based pay plan, and; WHEREAS, total cost allocated in the budget is $100,000, and;  WHEREAS, the analysis for the movement of employees from job/grade / step plan to PBP is now complete and approved by the City Manager for implementation August 2017, and; WHEREAS, the allocation now should be moved from Human Resources budget to the impacted WHEREAS, the City of Asheboro desires to be in compliance with all generally accepted accounting THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF ASHEBORO, NORTH  departmental budgets, and; principles, and; CAROLINA: Line Item  That the following expense line items be increased/decreased:  Description  Appropriated Amount (17,237) 9,194 703 759 460 2,015 154 151 1,186 91 89 1,987 152 149 127 10 10 0  10-590-0600 Unallocated Pay Plan Changes 10-510-0200 Salaries 10-510-0702 FICA/Medicare 10-510-0705 Retirement 10-510-0706 401k 10-545-0200 Salaries 10-545-0702 FICA/Medicare 10-545-0705 Retirement 10-555-0200 Salaries 10-555-0702 FICA/Medicare 10-555-0705 Retirement 10-580-0200 Salaries 10-580-0702 FICA/Medicare 10-580-0705 Retirement 10-640-0200 Salaries 10-640-0702 FICA/Medicare 10-640-0705 Retirement  Increase    ORDINANCE TO AMEND THE GENERAL FUND  FY 2017-2018  Adopted this the 10th day of August 2017.  David H. Smith, Mayor  ATTEST:  Holly H. Doerr, CMC, NCCMC, City Clerk    ORDINANCE TO AMEND THE WATER AND SEWER FUND  Item 5 (i)  FY 2017-2018  WHEREAS, at the time of budget preparation, there were three monetary costs that were projected but not refined at al level that they could be allocated to specific departments and as a result, these WHEREAS, these three monetary costs are associated with Performance based pay awards, COG increases for 2017-2018 and an allocation for the final stages of movement of employees from Job  were allocated in the Billing and Collection department budget, and;  /Grade/Step plan to the performance based pay plan, and; WHEREAS, total cost allocated in the budget is $35,000, and;  WHEREAS, the analysis for the movement of employees from job/grade / step plan to PBP is now complete and approved by the City Manager for implementation August 2017, and; WHEREAS, the allocation now should be moved from Billing and Collection Department to the WHEREAS, The City Council of the City of Asheboro desires to amend the budget as required by law to adjust for changes in expenditures in comparison to the current fiscal year adopted budget, and; WHEREAS, the City Council of the City of Asheboro desires to be in compliance with all generally THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF ASHEBORO, NORTH  impacted departmental budgets, and;  accepted accounting principles, and;  CAROLINA: Line Item 30-720-0600 30-830-0200 30-830-0702 30-830-0705 30-840-0200 30-840-0702 30-840-0705  That the following expense line items be increased/decreased:  Description  Appropriated Amount (2,574) 938 72 70 1,298 99 97 0  Unallocated Pay Plan Changes Salaries FICA/Medicare Retirement Salaries FICA/Medicare Retirement  Increase  Adopted this the 10th day of August 2017.  David H. Smith, Mayor  ATTEST:  Holly H. Doerr, CMC, NCCMC, City Clerk    Item 6 (a)  CITYOF ASHEBORO NORTH CAROLINA  RZ-17-05: Request to rezone from I2 (General Industrial) and B3(Central  Commercial) tol B3 (125 S. Church Street)  Planning Board Recommendation and Staff Report    Rezoning Staff Report  RZCase# RZ-17-05 General Information  Date 7/10/2017 Planning Bd. 8/10/2017 City Council  Applicant Jerry D. Neal and Dustie Gregson Address 5493 Snyder Country Road City Trinity Phone 336-215-3507 Location 125S. Church Street  NC 27370  Requested  Action Rezone from I2 (General Industrial) and B3 (Central Commercial) to B3 on entire parcel  Existing Zone I2/B3  Existing Land Use Bar (previous use- currently vacant)  Size 0.08 acres +/- of0.167 acres +/- total Pin# 7751725650  Applicant's Reasons as stated on application  Making this change from I2 to B3 lines itselfi up for the intent ofthel Land Development Plan in downtown Asheboro. Making this change will make this property consistent with all buildings around it.  Surrounding Land Use  North Central Business District/Public Use Facility South Commercial (Central Business District)  East Commercial (Central Business District) West Commercial (Central Business District)  Zoning History N/A Legal Description  Thej property ofJerry D. Neal, located at 125 S. Church St., totaling approximately 0.08 acres +/- of0.167 acres +/-d on the entire tract, more specifically identified by Randolph County Parcel Identification Number 7751725650.  Analysis  1.The property is inside the City limits. All city services are available. 2. South Church Street is a state-maintained minor thoroughfare at this location.  3. The property is located within Tier 1 (Central Business Planning Area) ofthe Center City Planning Area. Tier 1 is described by the zoning ordinance as "established to strengthen Asheboro's Center City Planning Area by incorporating a mix of commercial, office, institutional, residential and public open space uses". 4. The property has previously been used for commercial activities, most recently a bar, and previously for retail 5. The majority of the property is currently zoned B3. A small portion of the property is zoned I2. 6. Thel B3 Central Commercial District isi intended to be applied to the traditional commercial, governmental, administrative and service core of Asheboro, commonly known as the Central Business District (Zoning Ordinance, Sec. 210). Iti is also distinct from other commercial districts by requiring no off-street parking. 7.Adaptive reuse of formerly industrial properties for commercial and residential uses has occurred ini the area  shoppers' goods.  in recent years, including several adjoining parcels.    Rezoning Staff Report  RZCase #  RZ-17-05  Page 2  Consistency with the 2020 LDP Growth Strategy designations  In reviewing this request, careful consideration is given to each Goal and Policy as outlined in the Land Development. Plan. Some Goals and Policies will either support or will not support the request, while others will be neutral or will not apply. Only those Goals and Policies that support  or doi not support the request will be shown.  Proposed Land Use Map Designation City Activity Center  Small Area Plan  Central Primary Growth  Growth Strategy Map Designation  LDP Goals/Policies Which Support Request  Checklist Item1: Rezoning is compliant with the Proposed Land Use Map.  Checklist Item3: Thej property on which the rezoning district is proposed fits the description oft the Zoning Ordinance. (Article 200, Section 210, Schedule of Statements of Intent) Checklist Item 5:The proposed rezoning is compliant with the objectives oft the Growth  Strategy Map.  Checklist Item 7:_ The proposed rezoning is compatible with the applicable Small Area Plan  Checklist Item 10: Rezoning is consistent with Land Category Descriptions  Checklist Items 12,13,and 14: 12.) Property is located outside of watershed 13.)The property is located outside of Special Hazard Flood Area. 14.)Rezoning is not located on  steep slopes of greater than 20%.  Goal2.2: Development that is located in appropriate locations    Rezoning Staff Report  RZ Case # RZ-17-05  Page: 3  LDP Goals/Policies Which Do NotSupport Request  Staff's Final Analysis Concerning Consistency with Adopted Comprehensive Plans, Reasonableness and Public Interest Thej property is part oft the City Activity Center, which is described by the Land Development Plan (LDP) as "the historic core ofc community life in Asheboro." This description further states that the City Activity Center 'incorporates a mix ofc commercial, office, institutional, residential, and public open space uses." Uses permitted in the B3 district generally fit this description, and arel likely more compatible with the City Activity Center designation than some uses permitted by the current I2 General Industrial zoning that exists on a portion of the property. The long standing history ofthe property for commercial activities is also more consistent with a B3 designation than an I2 designation. The Central Small Area Plan also emphasizes the importance of the The character of the immediate area has changed from industrial in nature to ai mix of uses described by the City Activity Center designation, and rezoning approvals that appropriately match zoning designations with the intent of the City Activity Center have made revitalization of properties possible. Designating the property with one zoning These are also several transportation factors that support the B3 rezoning request. There is available on-street and off-street public parking in the vicinity. Recent improvements have also occurred which make South Church Street Finally, the property's location outside of watershed, flood areas, or areas with steep topography help make the These factors make the request consistent with the adopted LDP, and therefore reasonable and in the public interest.  preservation/reyilization oft the City Center as a key issue.  district also helps streamline the development approval process. safer and more attractive for pedestrian and bicycle travel.  requested B3 district appropriate  In light oft the above analysis, staff's recommendation is to  the approve request.  Recommendation    12.  W:SALISBURY-ST  I2t to B3 +/- 0.08 Acres  12  B2  900  SALISBURY ST  HOOVERST  B3  CU-B3  TRADEST  B2  SUNSET-AVE  WORTHST  L3  B2  CU-B3 L HILL ST  B3  B3  SCARBORO ST D OA6 0000 5  8 B3 B3 E-ACADEMY- ST  RA6  12  OA6!  B3  RA6  Do HOMEAVE:  D  D  OA6 00 FREEDOM-D -DR  ACADEMY-ST 12  U  RA6 D0  RA6  B2  OA6 Scale: 1"=3 300'  City of Asheboro Planning & Zoning Department  Subject Property Zoning City Limits ETJ  CyoF ASHEBORO  Rezoning Case: RL-17-05 Parcel: 7751725650    TRADE ST  I2 to B3 +/- 0.08 Acres  B3  B3  B2  SUNSETAVE  B3  B3  B3 G,  H  B3  B2  F D  A2 B3 A1_12  RA6  12  B3 B  CU-B3  B3  B3  12 Map_ID A1 NEAL, JERRY D A2 NEAL, JERRY D B VSRLLC C CIY OF ASHEBORO D FARMATLITTLER RVERLLC E TERRY, VOSEPHRJRIERRY, GLORIA) F MEY, WILLIAMW G CIY OF ASHEBORO 12 H SCHWARZ PROPERTIES LLC RICH, DAVIDF (RICH, JANETV)  Owner  B3  12  HILL ST RA6  RA6  OA6  B3  Scale: 1"= 100'  City of Asheboro Planning & Zoning Department  Subject Property Adjoining Properties Zoning City Limits  OTYoF, ASHEBORO NORTH Elly CAROLINA  Rezoning Case: RZ-17-05 Parcel: 7751725650    Center City Planning Area  THEATRE, WAY  TRADE ST  WORTHST  SUNSETAVE  SCARBOROST  32  HILL ST  Subject Property Central Business District- Tier 1 CBD Fringe Development - Tier 2 Commercial and Employment Center- Tier: 3  W-ACADEMY,ST  Scale: 1"=200' EACA  City of Asheboro Planning & Zoning Department  OTYOF ASHEBORO  Rezoning Case: RZ-17-05 Parcel: 7751725650    Topography &Utilities  ASHEBORO  HEATR  RADEIST  THS  SUNSETAVE  SCARBOROSE  RANFORDSA  DEM  ACADE Scale: 1"=200'  Water Main Sewer Main Force Main  Fire Hydrant City of Asheboro Planning & Zoning Department  Pump Station  Rezoning Case: RZ-17-04 Parcel: 7751725650  -  Subject Property    TRADEST  Aerial  B3  SUNSETAVE  B3  B3  B2  B3  B3  12  B3  B3  CU-B3  HILL ST  RA6  RA6e  OA6  B3  B3  Scale: 1"= 100'  City of Asheboro Planning & Zoning Department  Subject Property Zoning  Oyor ASHEBORO NORTH bul  Case: RZ-17-05 Parcel: 7751725650    Rezoning    Item 6 (b)  CITYOF ASHEBORO NORTH CAROLINA  RZ-17-06: Request to rezone from Randolph County Zoning to City of  Asheboro Zoning (R10 Medium-Density Residential)  (Northampton Dr.)  Planning Board Recommendation and Staff Report    Planning Board Recommendation & Comments to City Council NOTE: Have applicant Certify to Council mailings to all adjoining property owners.  Case# RZ-17 Applicant Legal Description  Date 7/10/2017 Planning Board  -06  City of Asheboro  Thej properties of Edwin Ross McGrath, Jr. located along the west side ofl Northampton Drive, more specifically identified as Lots 72-86 recorded in Plat Book 145 Page 80 in the Randolph County. Public Registry and adjacent public right-of-way ofl Northampton Drive, totaling approximately 7.75 acres +-, The request includes the following Randolph County Parcel Identification Numbers: 7750923185, 7750926840, 750925661,750925522, 7750924492, 7750924353, 7750924214, 7750926700, 7750923045, 7750913916, 7750912876, 15092741.750912905, 7750911578,  7750911427  Requested Action Rezone from Randolph County zoning (RE-Residential Exclusive) to City of  Asheboro zoning (R10 Medium-Density Residential)  Existing Zone Randolph County Zoning (RE-Residential Exclusive)  Land Development Plan See staff report. Planning Board Recommendation  Approve  Reason for Recommendation  The Planning Board concurred with staff reasoning.  Planning Board Comments    Rezoning Staff Report  RZCase# RZ-17-06 General Information Applicant City of Asheboro Address 1461 North Church Street City Asheboro Phone 336-626-1201 Ext. 225  Date 7/10/2017 Planning Bd. 8/10/2017 City Council  NC 27203  Location west side of] Northampton Drive/north side of Eldorado Rd/Newbern Avenue  Requested Action Rezone from Randolph County zoning (RE-Residential Exclusive) to City of Asheboro: zoning (R101 Medium-  Density Residential) Existing Zone Randolph County zoning Size 7.75 acres +/-  Existing Land Use Undeveloped property  Pin# 7750923185, 7750926840, 7750925661, 7750925522, 7750924492, 7750924353, 7750924214, 7750926700, 7750923045, 7750913916, 7750912876, 7750912747,  Applicant's Reasons as stated on application  7750912608, 7750911578, 7750911427  The annexation process as described in the staffanalysis, is prompting the City to apply City zoning on the property.. As detailed in the staff report, the property was previously zoned R10 when it was located ini the City of Asheboro'sz zoning jurisdiction. The staff analysis and consistency statement will give further information concerning why the R10 Medium-  Density Residential district is an appropriate zoning classification.  Surrounding Land Use  North Medium-Density Residential South Guy B. Teachey Elementary School Zoning History See analysis on staffr report  East Medium-Density Residential  West Undeveloped/Low, to Medium-Density Residential  Legal Description  The properties of1 Edwin Ross McGrath, Jr. located along the west. side of Northampton. Drive, more specifically identified as Lots 72-861 recorded in Plat Book 145 Page 80 in the Randolph County Public Registry and adjacent public right-of-way of Northampton 1.Thej property is inside the city limits and has access to city water. Sewer is approximately 200' from thej property along Sykes Farm Road. The owner: is investigating the extension of public sewer service in front oft thes subject property. 4. The property was previously in the City of Asheboro's zoning. jurisdiction, and zoned R10 Medium-Density Residential. R10 zoning permits single-family dwellings on lots with 10,000 S.F. and two-family dwellings on lots with 15,000S.F. 5.1 In 2013, the City released aj portion ofi its extraterritorial zoning. jurisdiction (ETJ) tol Randolph County, including the subject property. Randolph County's zoning designation is RE Residental-Exclusive, allowing primarily single-family 6.1 In 2015, the city's Land Development Plan was updated. Due to the property's release from the city's ETJ, it was not included in the proposed land use or growth strategy maps in the 2015 update. However, the property was formerly designated for "neighborhood residential use." " Adjacent properties within the City's zoningj jurisdiction are designated for 7.Thel LDP growth strategy mapi previously mapped thej property as "Adjacent Developed", which thel LDP states should receive "careful consideration for annexation and full provision of urban services." 8.T The property was annexed into the City limits on June 30, 2017, at the request of the property owner. State statutes require zoning bej placed on thej property within sixty (60) days ofa annexation.  Drive, totaling approximately 7.75 acres +/-.  Analysis  2. Northampton Drive and Eldorado Road/Newbern Avenue are state-maintained roads.  3.1 Portions ofLots 83-86 are within a Special Hazard Flood Area.  dwellings.  neighborhood residential use.    Rezoning Staff Report  RZCase #  RZ-17-06  Page 2  Consistency with the 2020 LDP Growth Strategy designations  In reviewing this request, careful consideration is given to each Goal and Policy as outlined in the Land Development. Plan. Some Goals and Policies will either support or will not support the request, while others will be neutral or will not apply. Only those Goals and Policies that support  or doi not support the request will be shown.  Proposed Land Use Map Designation See staff's analysis #6  Small Area Plan  Central (designation when located in ETJ)  Growth Strategy Map Designation  See staff's analysis #7  LDP Goals/Policies Which Support Request  Checklist Item1: Rezoning is compliant with the Proposed Land Use Map.  Checklist Item 5:The proposed rezoning is compliant with the objectives oft the Growth  Strategy Map.  Checklist Item 7:T The proposed rezoning is compatible with the applicable Small Area Plan  Checklist Item 12: Property is located outside of watershed  2.2.1 The City will periodically evaluate expansion and contraction of extra-territorial jurisdiction to areas likely to be annexed within ai reasonable time frame. Greatest priority will be given to expansion oft the ETJ in areas where transportation or infrastructure improvements are planned, or where the benefit of expansion outweighs the cost of providing services.    Rezoning Staff Report  RZ Case # RZ-17-06  Page: 3  LDP Goals/Policies Which Do NotSupport Request  Staff's Final Analysis Concerning Consistency with Adopted Comprehensive Plans, Reasonableness and Public Interest Due to the annexation of the property, zoning must be applied within 60 days. Inre reviewing the Land Development First, the neighborhood residential designation emphasizes neighborhoods of similar density. Considering that the property was previously zoned R10 and adjacent properties to the east and south within the city's zoning district are zoned R10, staffbelieves the R10 district is the most suitable for ensuring compatibility with surrounding land uses. Also, the growth strategy map's previous designation of the property in an "Adjacent Developed Area" and the Central Small Area Plan's recommendation that areas adjacent to existing city limits will be given the highest priority for receiving urban services and being annexed also support an R10 designation. The Central Small area plan also cites areas south ofDixie Drive as one of the "greatest development opportunities" within the Central An R10 zoning designation is consistent with these goals and policies, and therefore staff believes this is  Plan, several checklist items and policies are supportive oft the request.  Planning Area.  designation is the most reasonable and serves the public interest.  In light oft the above analysis, staff's recommendation is to  the approve request.  Recommendation    S D od a 90 a  Randolph County (RE) to R10 +/-7.75 Acres  FOSTERST o u 90 0  32 o  S/a  CB 9/8  BOYDAVE pop J a  R10  08 Do e 0  B ao.  -  D0E  u D 9 D B 09 R a a 3 D  B0  R10  3  Pa) nenoa dnoppe,  / Eie 95 399 B5o DEe NOLEN- AN  ELDORADO RD    ACHEY SCHOOL  R10 a  CHARLESAVE  5 L D 1  7  DO LEGENDDR 5 D 099 D  0a  Scale: 1"=600'  City of Asheboro Planning & Zoning Department Rezoning Case: RL-17-06  Subject Property Zoning City Limits ETJ  CyoF ASHEBORO  Parcel: 7750923185, 7750926840, 7750925661, 7750925522, 7750924492, 7750924353, 7750924214, 7750926700, 7750923045, 7750913916, 7750912876, 7750912747,77,7750912608, 7750911578 & 7750911427    200 PRIN  Randolph County (RE) to R10 +/- 7.75 Acres 89 Owner  35  Map_ID A1 A3 A4  MOGRATH, EDWNROSS JR A2 MOGRATH, EDWINROSS JR MOGRATH, EDWINROSS JR MOGRATH, EDWINROSS. JR A5 MOGRATH, EDWINROSSJR A6 MOGRATH, EDWINROSSJR A7 MOGRATH, EDWINROSS. JR A8 MOGRATH, EDWINROSS. JR A9 MOGRATH, EDWNF ROSS JR A10 MOGRATH, EDWINROSS JR A11 MOGRATH, EDWINROSS JR A12 MOGRATH, EDWINROSS JR A13 MOGRATH, EDWINROSS. JR A14 MOGRATH, EDWINROSS JR A15 MOGRATH, EDWINROSSJ JR RANDOLPHOOUNTY FOEINVESTMENTS LLC HADDOCK, HARVEY (HADDOCK, MARTHA) SWANEY, TERRY L( (SWANEY, TERRIL) MOGRATH, EDWINROSS JR GRAHAM, JOHNF MOGRATH, EDWINROSS JR MOGRATH, EDWINROSS. JR MOGRATH, EDWINROSS JR MOGRATH, EDWINF ROSS JR SMTH, DAVIDP( (SMTH, MARY T) SMTH, DAVIDP (SMTH, MARY S) SMTH, DARWIN SHALABI, MOHAMEDZ (ELWA, MOHAMED) MOGRATH, EDWNF VROSSJR D  HORSE -  A1 F A2 A3 A4 A5 A6 A7 K A8 A9 M B A10 A11 N A12 o A13 A14 A15  H  R10  R10  B C D E F G H K M N  C7 0  NEWBERN'AVE  ACHEYSCHOOLO  LHARLES AVE 551  Scale: 1"=4 400'  City of Asheboro Planning & Zoning Department  Subject Property Adjoining Properties Zoning City Limits  Rezoning Case: RZ-17-06  OTYoF AsHEBORO NORTH CAROLINA  Parcel: 7750923185, 7750926840, 7750925661, 7750925522, 7750924492, 7750924353, 7750924214, 7750926700, 7750923045, 7750913916, 7750912876, 7750912747, 7750912608, 7750911578, 7750911427    Topography & Utilities  AsHEBORO  ELDORADO  Subject Property  NEWBERNAVE  ACHEY-SCHOOL  Scale: 1"=300'  Water Main Sewer Main Force Main  Fire Hydrant Pump Station  City of Asheboro Planning & Zoning Department  Rezoning Case: RZ-17-06  Parcel: 7750923185, 7750926840, 7750920661, 7750925522, 7750924492, 7750924353, 7750924214, 7750926700, 7750923045, 7750913916, 7750912876, 7750912747, 7750912608, 7750911578, 7750911427    Aerial  -  R10  AMCHOADR  ELDORADORD  R10  NEWBERN/AVE  ACHEV/SCHOOLO  Scale: 1"= 300'  City of Asheboro Planning & Zoning Department  Rezoning Case: RZ-17-06  Subject Property Zoning  -  Cryor ASsHEBORO NORTH. CARPL ab  Parcel: 7750923185, 7750926840, 7750925661, 7750925522, 7750924492, 7750924353, 7750924214, 7750926700, 7750923045, 7750913916, 7750912876, 70P17A1,730912805, 7750911578, 7750911427    Item 6 (c)  CITYOF ASHEBORO NORTH CAROLINA  SUP-17-01: Request for a Special Use Permit authorizing a Public Use Facility (addition to Asheboro Housing Authority administrative building)  (338 W. Wainman Ave.)  Staff Report    SPECIAL USE PERMIT STAFF REPORT  SUP Casel No. SUP-17-01 General Information Address City Phone Action  8/10/2017 City Council  Applicant Asheboro Housing Authority  338 W. Wainman Avenue Asheboro  NC 27203  Location 338 W. Wainman Avenue (at intersection of Independence Dr.) Requested Special Use Permit for a Public Use Facility Existing Zone RA61 High Density Residential Size 5.38 acres +/- Applicants Reason as stated on application See applicant's statement attached.  Existing Land Use Public Usel Faclity/Muli-amily residential  Pin# # 7751617880  Surrounding Land Use South School Zoning History N/A Growth Stategy Mapl Primary Growth Legall Description Analysis  North Single- & Multi-family residential East Multi-family Residential/Public Use (Water tower)  West Single- & Multi-family residential  Proposed LDP MapCity. Activity Center  Thej property of Asheboro Housing Authority, located at 338 W. Wainman Ave. at the intersection of Independence Dr., more specifically identified by Randolph County Parcel Identification: No. 7751617880, totaling approximately 5.38 acres +/-. 1.7 Thei request is for al Public Usel Facility, specifically to allow an addition onto the existing offices for the 3.7 Thej property is located in Tier 1 (Central Business Planning Area) of the Center City Planning Area. The zoning ordinance describes this designation as encouraging the revitalization andi new development in the Central Business Planning Area encourage aj pedestrian oriented mix ofi multi story buildings located close to the street and 4. As detailed by Section 602.2 of the Zoning Ordinance, there are two options for approving a public use facility. Ifall zoning requirements are met, staffi may approve aj public use facility. If there is a deficiency in meeting zoning ordinance requirements, the applicant may apply for a special use permit to allow approval oft the proposed a.) A sidewalk currently exists along W. Wainman Ave. east ofI Independence Drive. As part oft the proposed addition, Section 322A requires a sidewalk tol be extended along the entire frontage oft thej property sincea b.)s Setbacks int this district are calculated from averaging the front setbacks in the same block. The front yard setback along West Wainman Ave. is ai minimum of15.75 feet and maximum of 25.75 feet. The proposed addition is 10.51 ft. from thei front property line, an encroachment into the front yard setback of5 5.25 feet. 6. The Asheboro Comprehensive Pedestrian Plan identifies construction ofs sidewalks along this section ofW. Wainman Ave. as al high priority due to the property's location within' Tierlc ofthe Center City Planning area and proximity to a number ofl land uses (schools, parks, commercial uses, central business district, etc.).  Asheboro Housing Authority. Multi-family housing is also on the same parcel ofland.  2. West Wainman Avenue is a city-maintained street.  containing an attractive mix ofi first-story storefronts, ample sidewalks and street trees.  public use facility with the identified deficiency(s).  5.After reviewing thej proposed site plan, staff has identified two (2)deficiencies:  sidewalk extends along part of the property's frontage.  LDP Conformity Issues  The! Land Development Plan generally encourages aj pedestrian friendly environment, especially within the City activity center.    SPECIAL USE PERMIT STAFF REPORT  SUP Casel No. SUP-17-01  Page 2  NOTE: Applicant shall certify to Council mailings to all adjoining property owners.  StaffComments  NOTE: Ifany Special Usei is discontinued fora a period of 180 days;or the permit is noti initiated within 180 days;or replaced by a use otherwise permittedi in thez zoning district, its shalll be deemed abandoned and the Special Use Permit shalll bei null and void: and ofi no  effect.  Suggested Conditions Draft Conditions as of7-28-2017  (A)The site plan erroneously labels the front setback along West Wainman Avenue as a 10' side setback with an incorrect (OA6) zoning designation. A revised site plan, reflecting the approved setback and correct zoning designation, shall be submitted to staff members in the City of Asheboro Community Development Division for staffreview and inclusion ini the file without further review by the Council. (B)Land use activities that do not require a Special Use Permit are permitted to the full extent permitted by the Asheboro Zoning Ordinance and shall not be deemed tol be a modification requiring the issuance ofa (C) Prior to the issuance ofa Zoning Compliance Permit for the proposed land use, the owner(s) ofthe Zoning Lot shall properly execute, and deliver to the Zoning Administrator for recordation in the office of the Randolph County Register of Deeds a Memorandum of Land Use Restrictions prepared by the City Attorney for the purpose of placing notice oft the conditions attached to this Special Use Permit in the chain  new Special Use Permit.  oftitle for the Zoning Lot.    SPECIAL USE PERMIT STAFF REPORT  SUP No. SUP-17-01 For Special Use Permit Hearings: tot thej plan as submitted and approved.  Page3  The following tests shall be found in favor of the applicant by the City Council.  1. That the use will not materially endanger the public health or safety iflocated where proposed and developed according 2. That the use meets all required conditions and specifications of the Asheboro Zoning Ordinance. 3. That the use will not substantially injure the value of adjoining or abutting property, or that the use is aj public 4. That thel location and character of the use ifdeveloped according tot thej plan as submitted and approved willl bei in harmony with the area in whichi iti is tol be located and in general conformity with thej plan of development of  necessity, and, Asheboro andi its environs. SUP Requirements all zoning districts:  602.2 Public Use Facilities shall be reviewed by utilizing one of the following options in  a.)City Council grants the authority to staff to issue all necessary permits for public use facilities that b.) In cases where there is a deficiency in the ability ofal Public Use Facility to meet all regulatory requirements ofthe Zoning Ordinance, City Council shall review the application for al Public Use Facility and evaluate whether or not a Special Use Permit shall be issued for the proposed public use facility solely on the basis of the general standards prescribed by Section 602.1 of this Ordinance. For the limited purpose ofevaluating public use facilities under General Standard No. 20 ofSection 602.1,a public use facility shall be deemed to have satisfied this standard ifas site plan has been submitted in  meet all regulatory requirements of the Asheboro Zoning Ordinance.  accordance with Section 1005 oft this Ordinance    Supplemental Information to Staff's Analysis of Case No. SUP-17-01 Asheboro Zoning Ordinance Article 1100 Definition of Public Use Facility  (Amended 2-4-2016) The use of land, buildings, or structures by aj public utility, railroad, or a unit of government, to provide public services, governmental or proprietary, directly to the general public. This definition includes, but is not limited to, water treatment plants or pumping stations, sewage treatment plants or pumping stations, substations, telephone exchanges, and other similar public service structures. This definition also includes police and fire stations, municipal buildings, bus terminals or similar facilities for public transportation, community centers, emergency response facilities and any other public facility providing the above services but not including land, buildings, or structures devoted solely to the  storage and maintenance of equipment and materials.  Deficiency 1: Sidewalks  322A Sidewalks Required: A. Sidewalks are: required of all new buildings, except single family and duplex, located inl RA6, OA6, 0&1,B1, M, B2, TH and B3 districts. However, they are not required for additions, extensions or enlargements of existing buildings nor to expansions of existing multi use situations, nor for the addition of an accessory structure. Additions, extensions or enlargements of existing buildings and expansions of existing multi use situations shall install sidewalks when such buildings have street frontage with an existing sidewalk which does not extend the entire frontage of the lot. For lots with more than one street frontage, additions, extensions or enlargements of existing buildings and expansions of multi-use situations shall require the installation of sidewalks along only that frontage where the existing sidewalk does not extend along the length of that frontage.  Deficiency 2: Front yard setback:  Article 200A. Subsection (C)(2)(c) Front Yard Averaging: (i) Residential, OA6 and O&I Zones: A required front yard setback line shall be provided on the lot equal to average depth. This measurement shall include the average of the front setbacks for all adjacent lots within the same block as the subject Staff has determined that structures may bej placed as close as 15.75' from the front property line. The  property. Frontages shall be placed within five feet of established average depth. applicant is] proposing the addition 10.5'1 from the front property line. Additional information provided by Applicant  Inr response to staff's questions concerning information related to the site plan, the applicant has provided the following written statement (prior to the. July 26, 2017 deadline for site plan revisions):  Any new mechanical equipment will be screened as required. Trees removed will be replaced as required. Outdoor lighting will be maintained per ordinance.  No new dumpsters    00E  +/-5.38. Acres  ESALISEURY  HOOVERIST 5O B - 0D 4 SUNSETAVE 75  a Do D DC u 75 CD Da LEWISIST D E Go DgD JOB D Dogp DDa  Do p  B WORTHST  TRADEIST  SCARBORO ST CRANEDEOET  DIXON:AVE:  HILL 0P0gODO D  003 D0 a da HOMEAVE: 09 D 37 C  ASHDOL UL  ACADEMY-ST:  D  ACADEMY-S  O/urb 03 La p0 D D0 C 90, G0gP nope W,WAINMAN'AVE: OP,  A00 005D 0oo 00CG2 BC  D L DD  a D dodot  HOLLY ST  -   D  WKIVETTST  P0 D   KIVETT  D  LANIER AVE  Scale: 1"= 500  City of Asheboro Planning & Zoning Department Special Use Permit: SUP-17-01 Parcels: 7751617880  Subject Property Zoning City Limits ETJ  o ASHEBORO    Planning Board Recommendation & Comments to City Council NOTE: Have applicant Certify to Council mailings to all adjoining property owners.  Caset # RZ-17 Applicant Legal Description  Date 7/10/2017 Planning Board  -05  Jerry D. Neal and Dustie Gregson  The property of. Jerry D. Neal, located at 125 S. Church St., totaling approximately 0.08 acres+l- of 0.167 acres +/- on the entire tract, more specifically identified by Randolph County Parcel  Identification Number 7751725650.  Requested. Action Rezone from I2 (General Industrial) and B3 (Central Commercial) to B3 on  entire parcel  Existing Zone I2 (General Industrial)/B3 (Central Land Development Plan See staffr report Planning Board Recommendation  Approve  Reason for Recommendation  The Planning Board concurred with staffreasoning.  Planning Board Comments    SUNSETAVE  +/-5.38. Acres  [RAB  RA6  OA6 RA6  DIXON: AVE Map_ID A B C D E F G H. K. M N O Q R S T U  HILL ST  Owner  ASHEBOROHOUSNGAUTHORTY CITY OF ASHEBORO CTY OF ASHEBORO WAINMANHOMES, INC ASHEBORO CITY SCHOOLS ASHEBORO CITY SCHOOLS TOMPKINS, CHRSTNEELZABETH AKERS, JOANS MCGRATH, PATRICIA A BRANTLEY, CAATAMPERAMIEAIBA, D&LI MANAGEMENT D&LMANAGEMENT STOBNICKI, ROMAN/STOBNOCK, JOLANTA B) STOBNICKI, ROMAN/STOBNCK., JOLANTA B) STRIDER, TOBY DONALD(STRDER, ELIZABETH POWELL, MICHAEL C( (POWELL, SHARONR) POWELL, MCHAEL C (POWELL, SHARONR) RUSSELL, BETTY LANIER ESTATE RANDOLPHFBLOWSHPHOMEINC STRAYHORN, SUSANB KING, BOBBY R(CHRISCOE BOBBIEL) HUNT, DAVIDANDREW EL  RA6  RAG  Mn L  OA6  W-ACADEMY-ST  FREEDOMDR  RA6  RA6  WWAINMAN: AVE  E  WAINMAN AVE  RAG HOLLY ST  RAG  DAG  B2 Scale: 1"=300'  0  RA6 D  00o y  RA6 City of Asheboro Planning & Zoning Department Special Use Permit: SUP-17-01 Parcels: 7751617880  Subject Property Zoning City Limits ETJ  TYOF ASHEBORO      Center City Planning Area  DIXONAVE!  HILL ST  K  HOMEAVE:  W ACADEMY ST  FREEDOM DR  D0  WWAINMAN'AVE  Subject Property Central Business District-Tier 1 CBD Fringe Development- -Tier: 2 Commercial and Employment Center- Tier 3  Scale: 1"=200'  City of Asheboro Planning & Zoning Department Special Use Permit: SUP-17-01 Parcel: 7751617880  Cyo ASHEBORO    850  Topography & Utilities 12"  HILL,  ASHEBORO  HOME,  ACADEMY-ST  HOMEAVE  FREEDOMIDR  MAWAINMAN/AVE  Scale: 1"=200'  Water Main Sewer Main Force Main  Fire Hydrant Station Pump  City of Asheboro Planning & Zoning Department Special Use Permit: SUP-17-01 Parcel: 7751617880  a  Subject Property    RA Aerial DIXONA AVE  B3R  RA6  OA6  CU-B3  RA6  HILL ST  B3  OA6  RA6  RA6  RA6  HOMEAVE: RA6  OA6  W-ACADEMVFS ST  FREEDOM DR  RA6  RA6  RA6  OA6  WWAINMANAVE  RA6  RA6  RA6  OA6,  Scale: 1"=200'  cOAB  City of Asheboro Planning & Zoning Department Special Use Permit: SUP-17-01 Parcels: 7751617880  Subject Property Zoning  ASHEBORO RTH CARO  *    CITYOF ASHEBORO NORTH CAROLINA  SUP-17-01: Request for a Special Use Permit authorizing a Public Use Facility (addition to Asheboro Housing Authority administrative building)  (338 W. Wainman Ave.)  Additional Information provided by applicant        -  ASHEBORO HOUSING AUTHORITY ADMINISTRATIVE BUEDING FINISHED  FOUND,  VISITOF S'SPACE 1HICSPACE  REND  10'SIDESETBACKP  1971 BOUNBART  15"RCA  6-WATERMAIN  WEST WAINMAN AVENUE  G  WHITE ROCKGROUNDCOVER CONCRETER PAVEMENT  SYMBOLI LEGEND CATCHBASIN  OWNER: ASHEBOROHOUSING AUTHORITY    EXECUTVE  WORK RM STO. HVA  a  TOILET  E  OCCUPANCY SPECIAUIST STEPHANE WLLIAMS 17-2 x11-+  18-  19'-0"  EXISTING 98'-6"  PROPOSED PLAN OPTION R1-C1  ASHBORO HOUSING AUTHORITY CENTRAL OFFICE 0725_2017  SCALE 3/32"=1-0" AT 11X17 AREA = 8,530SF    18-8  13-8x  L  WORK RM STO.  LGy  DIRECTOR OPERATIONS  SPECIALIST WILLIAMS 17-2  19'-0"  EXISTING 98'-6"  PROPOSED PLAN OPTION R1-C1 SCALE 3/32"=1-0" AT 11X17 AREA = 8,530_SF  ASHEBORO HOUSING AUTHORITY CENTRAL OFFICE 0725_2017    ARCHITECTURAL SHINGLES  12 5  14 74  a4  EXISTING BRICK EXISTING MINDO EXISTING EFIS  FRONT ELEVATION  14't ADDITION SETBACK LINE  EXISTING  VBV  APCHITECTURAL SHINGLES 15 -GUTTER  12  SIDING MASTZHEXISTN INDONYE MATCE EKISTING BRICK MATCt ESTING FL.LINE ANDEEIS  LEFT SIDE ELEVATION HOUSING AUTHORITY OF Stogner Architecture, PA  THE CITY OF ASHEBORO ARCHTECTURE COASIRATONMANMGNENT- -DESIGNBULD  VB"  615 East Broad Avenue, Rockingham, North Carolina  ASHEBORO,  NORTH CAROLNA Phone 910-895-6874  Fax 910-895-I    APPLICANT INFORMATION  Applicant: Asheboro Housing Authority Applicant's Phone # 336 629-4146 ext 207 Applicant's Address: 338 W. Wainman Ave PO Box 609 Asheboro, NC 27204-0609  PROPERTY INFORMATION  Property Owner's Name: Asheboro Housing Authority  Location of Property: 338 W. Wainman Ave. Asheboro, NC 27204-0609 Randolph County Property Identification Number(s) (PIN#): 7751617880 Date Property Title Acquired: April 23, 1970 Deed Book: 1005 Page. 509  Property Size (ac. ors.f)5.38ac Current Zoning District: RA6  Subdivision Plat Book  Section  Lot #  Page.  SPECIAL USE PERMIT INFORMATION  Application is hereby made to the City of Asheboro for a Special Use Permit for the following  purpose:  Asheboro Housing Authority Special Use Permit: Request a Waiver of Pedestrian Plan/Ordinance requirement to build a 350 foot sidewalk on W. Wainman Avenue Since early 20161 the Asheboro Housing Authority (AHA) has been in the process ofe evaluating our Administration Building, located at 338 W. Wainman Ave and the possible renovation oft the structure for more office/storage space, better security and modernization, among others. Since AHA's property is included in the City's adopted Pedestrian Plan (Asheboro Zoning Ordinance section 322A) our renovation project is required to construct a sidewalk for the length of property on W. Wainman Avenue. AHA requests this requirement be waived. The following is Copy ofthe 1970 Deed for the Wainman property providing the description ofthe property. This is described in the Attachment #1 the preliminary site plan of AHA's Administrative According to AHA's architect, Stogner Architecture, AHA's required sidewalk would be 350 feet long and with the current topography and property grades would require a retaining wall similar to the one across Independence Drive from AHA'soffices. The estimated cost is $60,000 to $70,000, or 8% of the building's renovation cost and this cost does not include the relocation of any city owned utilities which include a fire hydrant, storm water facilities (estimated at $25,000) and associated manholes (estimated at $4500 to $6700), cutting ofs street, tie in and patch street for utilities (estimated at $10,000) for an additional $39,500 to $41,700 (total  attached:  Special Use Permit Site Plan (five copies). Building and required sidewalk.  Page 2  146 N. Church St, Asheboro, NC 27203  Telephone: (336) 626-1201; Fax: 0PIEwwNEPN  Revised 2016    estimated cost of $99,500 to $111,700, or over 11% oft the construction cost). The current retaining wall, property topography and infrastructure are described with the following Attachment #2 is a photo documenting the retaining wall for the existing sidewalk on the Attachment #3 are two photos documenting the current slope ofthe proposed sidewalk location and the existing city infrastructure including a fire hydrant, storm water infrastructure and manhole. Estimates on the relocation will significantly increase the cost of Attachment #4 is a sketch documenting the location of city infrastructure and how it impact Currently, there is an existing block-long sidewalk on the south side of W. Wainman Avenue, across the street from AHA's property and this existing sidewalk provides sufficient pedestrian  attachments:  eastside ofl Independence Dr.  the sidewalk as described above.  the construction of the sidewalk thereby increasing the cost.  access to the general public and the adjacent Loftin Elementary School. See attachments #5 & #6 photos of existing sidewalk.  In addition, if the sidewalk were provided; when it reach the end of AHA's property there is no reasonable way to extend it to the next intersection due to the steep grades at the adjacent See attachments #7, #8 & #9 looking east and west along W. Wainman Ave. at adjacent Based on the information provided above AHA submits this application for a Special Use Permit and request a waiver of the City's Pedestrian Plan/Ordinance requirement to build a 350: foot sidewalk on W. Wainman Ave. in conjunction with our Administrative Building renovation  property. properties.  project.  SPECIAL USE PERMIT REQUIRED SITE PLAN INFORMATION 1) Actual shape, location, and dimensions of the lot  2) For new construction, building elevations of all exterior facades at a minimum 3) The shape, size, and location of any existing buildings and all buildings or  scale of 1/8" = 1'  structures to be erected, altered, moved  4) The existing and intended use of the lot and all structures on the lot  5) Location and size of any required buffers and/or screens (Article 200A and/or 6) Location and type of mechanical equipment screening (Section 306A) 7) Location, access, and screening of central solid waste facility (Section 307A) 8) Location and dimension of off-street parking indicating compliance with parking  300A)  setbacks and loading spaces (Articles 300A and 400) Telephone: (336)626-1201; Fax: (336)626-1218; www.asheboroncgov  Page 3  146N. Church St., Asheboro, NC 27203  Revised 2016    APPROXMATE PROPERTY LINE  APPROXIMATE FACE OF CURB  APPROXIMATE LOCATION OF NEW  5 FT WIDE SIDEWALK  L) 3  VR                47C  N  19E    R                    STATE  Item 6 (d) ROYCOOPER Governor ANTHONY M.COPELAND Secretary  SSE QUAM July 26, 2017 Mr. John Ogburn, III City Manager City of Asheboro P.O. Box 1106 Asheboro, NC: 27204-1106  Re: Revitalization and) Economic Development Award Notification  Reference Number: 2018-003-1257-1534 Downtown Revitalization Project  Dear Mr. Ogburn:  On behalfofthel Rural Economic Development. Division of the NC Department ofCommerce and the members of thel NC General Assembly, I am pleased to inform you that the City of Asheboro has been selected to receive $100,000.00 for downtown revitalization as authorized under NC Session Law 2015-57, Senate Bill 257, Section To receive this funding please complete the Downtown Revitalization and Economic Development Proposal Form and describe the project'sproposed. activities, estimated expenses and expected outcomes, The form can be found at tp/ww.ncommerccominnlsamsranti-programsforms and should be submitted as soon as possible, and no later than September 15, 2017. Thel Proposal Form also provides additional information about the proposal Upon completion and submission oft the proposal form, Commerce will issue a set of contract documents to the local government. Once one complete set of signed contracts is returned, Commerce will issue payment for the full amount of the grant with the stipulation that the funds be used as described in the proposal. By July 15,2018, local governments should submit aj progress/final report detailing the outcomes and expenditures oft the grant including copies ofi invoices/receipts for each expenditure paid by grant funds. The final report form can We look forward' to working with you on this downtown revitalization project in your community. If you! have any questions or need any additional information, please contact Melody Adams at AAASREEN.  15.8(a).  guidelines and process. in more detail.  be found aty www.nccommerce.comrdrumlgrents-programs' /forms.  Sincerely,  KKOL  Napoleon Wallace  Assistant Secretary for Rural Development Rural Economic Development Division  CC: Melody Adams, Director, Rural Development Division  State of! North Carolina) - Department of Commerce 301N North WimingtonStrect I 4301N Mails Service Center Raleigh. NC27699-4301  9198 814 4600 T    Item 6 RoY COOPER: Governor Secretary:  STATE  (e)  ANTHONY M. COPELAND  QUAM  July 24, 2017  The Honorable! David H. Smith Mayor, City of Asheboro P.O. Box 1106 Asheboro, NC 27204 Dear Mayor Smith:  Onl behalf oft thel North Carolina Department of Commerce, Iam pleased to announce that Asheboro! has been selected to receive technical assistance, training and downtown redevelopment tools through our Downtown Associate Community program, coordinated under thel NCI Main Street and Rural Planning Center umbrella. As you: are award, this was a çompetitive application process and your community was selected as one ofthree communities that will receive services through this initiative. Thel NCI Main Street and Rural Planning Center staff believes that your team and your interest in the redevelopment of downtown, along with the existing mix and your downtown building stock, make. Asheboro an excellent candidate fort this program. We] look forward to working with you andi the Asheboro City Council, city staff and community leaders, to developa a sustainable downtown revitalization organization that will position you for economic growth and development. Wel believe that your community's participation in this program willl lead Asheboro on the path to designation as a Main Street community in NC Main Street & Rural Planning Center director, Liz Parham, will be in contact with staff to set up an initial kick-offvisit. Itis anticipated that visit willl bei in September and you will receive visits from our staff approximately every ten weeks following Congratulations on your commitment to downtown development and wel look forward to working with Asheboro.  the next three years, whereby you willl be eligible for additional services at that time.  that meeting. Sincerely,  T2K  Napoleon Wallace, Cc: John Ogburn Justinl Luck, AICP Elizabeth H. Parham, CMSM  Assistant Secretary for Rural Economic Development  State ofNorthCarolina Department of Commerce 301N North WlilmingtonStreet 4 4301Mails Service Center. I Ralegh.NC27699-301  9198 8144 4600 T    Item 8  NORTH CAROLINA RANDOLPH COUNTY NORTH CAROLINA DEPARTMENT OF TRANSPORTATION  DOT CONSTRUCTION: AGREEMENT  DATE: 7/19/2017  AND  WBS Element: 47424  CITY OF ASHEBORO  THIS AGREEMENT is made and entered into on thel last date executed below, by; and between the. North Carolina Department: of Transportation, an agency of the State of North Carolina, hereinafter referred to as the Department". and the City. of Asheboro, hereinafter referred to as the Municipality".  WITNESSETH:  WHEREAS, the Department and the Municipality propose to make certain road improvements under WHEREAS, the Municipality has agreed to participate in the cost of the project as hereinafter set out. NOW.THEREFORE, the parties hereto, each in consideration of the promises and undertakings of the other as herein provided, do hereby covenant and agree, each with the other, as follows:  said project in Randolph County; and,  SCOPE OF THE PROJECT  1. The Project consists of the construction to extend Commerce Street (SR 3102) from existing end  of pavement to Pineview Road (SR 1703) in Asheboro.  PHASES OF THE WORK  2. The Department shall be responsible for planning, design, construction and contract administration. AID work shall be done in accordance with the Departmental standard, specifications, policies and procedures. The Municipality will be responsible for any right of way  and utlity relocation needed for the project.  Agreement ID #7396    FUNDING  3. The Department will participate in the actual construction costs upt to a maximum amount of $400,000 in State Contingency funds. Costs which exceed this amount shall be borne by the a Ifactual costs exceed $400,000, the Department will invoice the Municipality and reimbursement to the Department: shall be made in one final payment upon completion of In'the event the Municipality fails for any reason to pay the Department in accordance with the provisions for payment herein above provided, North Carolina General Statute 136-41.3 authorizes the Department to withhold sO much of the Municipality's share of funds alloçated tos said Municipality by the General Statues of North Carolina, Section 136-41.1 until such time as the Department has received payment in full under the reimbursement terms set forth in this Agreement. AI late payment penalty and interest shall be charged on any unpaid  Municipality.  the work and within sixty days ofi invoicing byt the Department.  balance due in accordance with G.S. 147-86.23.  UTILITIES AND RIGHT OF WAY  4. The Municipality shall accomplish the relocation and/or adjustment of any and all utilities in conflict with the construction: of the project. Said work shall be accomplished in a manner 5. Itis understood by all parties hereto that all work shall be. contained within existing right of way. However, should it become necessary, the Municipality shall provide any required right of way and/or construction. easements at no cost or liability whatsoever to the Department. Acquisition of right of way shall be accomplished in accordance with State procedures. The Municipality shall indemnify and save the Department harmless from any and all claims for damages that might arise on account of damage to public or private property and right of way acquisition, drainage  satisfactory to the Department, and without cost to the Department.  and construction easements for the construction: of the project.  MAINTENANCE  6.. Upon completion of the project, the roadway improvements shall be a part oft the State Highway  System and owned and maintained by the Department..  Agreement ID # 7396  2    ADDITIONAL PROVISIONS  7. The Department shall not be liable and shall be held harmless from any and all claims that might arise on account of the Municipality negligence and/or responsibilities under the terms of this 8.3 By Executive Order 24, issued by Governor Perdue, and N.C. G.S.S 133-32, iti is unlawful for any vendor or contractor (i.e. architect, bidder, contractor, construction manager, design professional, engineer, landlord, offeror, seller, subcontractor, supplier, or vendor), to make gifts or to give favors to any State. employee of the Governor's Cabinet Agencies (i.e., Administration, Commerce, Correction, Crime Control and Public Safety, Cultural Resources, Environment andi Natural Resources, Health and Human Services, Juvenile Justice and Delinquency Prevention, 9. Pursuant to G.S. 147-86.59, any person identified as engaging in investment activities in Iran, determined by appearing on the Final Divestment List created by the State Treasurer pursuant to G.S. 147-86.58, is ineligible to contract with the State of North Carolina or any political subdivision oft the State. The Iran Divestment Act of 2015, G.S. 147-86.55 et seq. requires that each vendor, prior to contracting with the State, certify that the contracting party meets the requirements of the Iran Divestment: Act. The State Treasurer's Final Divestment List can be found on the State Treasurer's website at the address wwnctEAsuEEOT.an and will be  agreement and/or project.  Revenue, Transportation, and the Office of the Governor).  updated every 180 days..  By execution of this Agreement each Party certifies that neither itr nor its Agents or Contactors/Subcontractors are on the Final Divestment List ofe entities that the State Treasurer has determined engages ini investment activities in Iran; and neither Party shall utilize on any contract with the State agency any, subcontractor that is identified onj the Final Divestment List. Furthermore, each Party certifies that the undersigned are  authorized by the Parties to make this Certification.  During the term of this Agreement, should the Parties receive information that a person is in violation oft the Act as stated above, the Department will offer the person. an opportunity to respond and the Department will take action as appropriate and provided for by law, rule, or contract.. Should this Act be voided by NC General Statute, this Agreement will  remain valid; however this certification will no longer be required.  Agreement ID: #7 7396  3    IN WITNESS WHEREOF, this Agreement has been executed, in dupliçate, the day and year heretofore set out, on the part of the Department and thel Municipality by authority duly given.  ATTEST: BY: TITLE:  CITY) OF ASHEBORO BY: TITLE: DATE:  Approved by the City of Asheboro as attested: to by the signature of  Clerk of the  (governing body)on.  N.C.G.S. S 133-32 and Executive Order 24 prohibit the offer to, or acceptance by, any State. Employee of any gift from anyone with a contract with the State, or from any person seeking to do business with the State. By execution of any response in this procurement, you attest, for your entire organization and its employees or agents, that you are not aware that any such gift has been offered,  accepted, or promised by any employees ofy your organization.  Federal Tax Identification Number  (SEAL)  Remittance Address: City of Asheboro  DEPARTMENT OF TRANSPORTATION  BY: (CHIEF ENGINEER) DATE:  PRESENTED TO BOARD OF TRANSPORTATION ITEM O:  Agreement ID # 7396  4