6107  The Smithfield" Town Council meti inr regular session on Tuesday, February 2, 2021 at7:00 p.m. int the Council  Chambers oft the Smithfield Town Hall, Mayor M. Andy Moore presided.  Councilmen Present: John Dunn, Mayor Pro-Tem Marlon! Lee, District1 David Stevens, District2 Travis Scott, District3 Dr. DavidE Barbour, District 4 Stephen Rabil, At-Large Roger Wood, At-Large  Councilmen Absent  Administrative Staff Present Michael Scott, Town! Manager John Blanton, Fire Chief Ted Credle, Public Utilities Director Lawrence Davis, Public Works Superintendent Gary Johnson, Parks & RecDirector Timl Kerigan, Human Resources/PIO Shannan Parrish, Town Clerk R. Keith Powell, Chief ofF Police Greg Siler, Finance Director Stephen Wensman, Planning! Director  (Note: All Town Department Heads were present, but due to Social Distancing and Mass gathering restrictions related to Covid19, they were. not present int the meeting room unless ani item from their  Department was discussed)  Also Present Bob Spence, Town Attorney CALLTO ORDER INVOCATION  Administrative Staff Absent  Mayor Moore called the meeting to order at7 7:01 pm.  Thei invocation was given by Councilman Barbour followed by the Pledge of Allegiance  APPROVAL OF AGENDA:  Councilman Barbour made a motion, seconded by Councilman Wood, to move Consent Agendal Item 2: Consideration and request for approval to adopt Resolution No.676 (04- 2021) supporting the revenue bonds for the. Johnson Court Apartments Rehab Project Councilman Scott made a motion, seconded by Councilman Barbour tor move Business Item 2: Bid award to Deacon. Jones int the amount of $66,836.001 for the purchase oft two Dodge Durango vehicles fort the Police Department's Traffic Teamt to Consent. Agenda Councilman Scott made ar motion, seconded by Councilman Rabil, to approvet the agenda  toE Business Item 1. Unanimously approved. Item 13. Unanimously approved. with the following additional amendments: Addt to the Consent. Agenda:  11. Special Event: Consideration and request for approval to allow Francisco Vallet to hold af fundraiser at Twister's Dance Club Parking lot on Saturday, 12. Consideration and request for approval to accept the NCDOT Pedestrian  February 20, 2021 from 9:00 until 5:00 pm.  Planning Grant  Unanimously: approved.  Mayor Moore informed the Council that on page 32 oft the agenda, the firstp paragraph of thes staff report wasi incorrect.. Ac corrected: staff report had been provided tot the Council  PRESENTATION: Smithfield  1. Proclamation: Honoring Terry Steve Sasser's 20+ years of service to the Town of Mayor Moore presented Steve Sasserwitha ap proclamation! honoring his years ofs service with the Town  and wished him well int his retirement.  PROCLAMATION InH Honor ofF Fire Captain Terry Steve Sasser's 23 Years of Dedicated Service tot the Town of Smithfield  WHEREAS, Terry Steve Sasserk has been a dedicated employee ofthe Town of Smithfield  for 23 years; and    6108  WHEREAS, Terry Steve Sasser retired on. January 31, 2021 with 21 years of full-time service and 2 years ofv volunteer service with the Smithfield Fire Department; and WHEREAS, prior toh his years witht the Town of Smithfield, Terry Steve Sasser also served WHEREAS, during his career, Terry Steve Sasser has risen through the ranks beginning asaF Fire Engineer and ultimately promoted tot the rank of Fire Captain; and WHEREAS, Terry Steve Sasser's years of service have been marked with professionalism, dedication and service tot the citizens of Smithfield; and WHEREAS, Terry Steve Sasser has earned and deserves this public recognition for his many, years ofs service and commitment tot the Town of Smithfield. NOW, THEREFORE, 1,M. Andy Moore Mayor oft the Town of Smithfield along with the members oft the Town Council, express our sincere appreciation to Terry Steve Sasser for his distinguished service to the Town of Smithfield, and urge our citizens toj join with us as we extend our sincere appreciation for his work, and wish him well in his future Councilman Scott expressed his appreciation to Captain Sasser for his many years of service to  int the North Carolina Department of Corrections; and  endeavors.  the Town.  PUBLIC HEARINGS: None CITIZEN'S COMMENTS: None CONSENT AGENDA:  Councilman Barbour made a motion, seconded by Councilman Stevens, to approve the following  items as listed ont the ConsentAgenda: 1. Thei following minutes were approved:  December7 7, 2020- - Recessed Meeting January 5, 2021 - Regular Meeting January 5, 2021 - Closed Session Meeting January 21, 2021 - Special Meeting January 21, 2021- - Closed Session Meeting  2. Promotion: Approval was granted top promote al Fire Fighter Ilto al Fire Engineer  3. Approval was granted to accept the Assistance to Firefighter's Grant and accept the bid from Air Cleaning Specialists Raleigh, NC in the amount of $29,893.00 for the installation of an exhaust Bid was awardedi to Capital Chevrolet (utilizing the NC Sherriffs Association State Contract) int the amounto ofs $62,104.40f fort the purchase oftwo pick-up trucksf for thel Fire Department. Bids received  removal system atF Fire Station #2.  are asi follows:  Chevrolet 1500 4X4 crew cab 4-door Capital Chevrolet of Wake Forest Deacon Jones of Smithfield Kenly Chevrolet Chevrolet: 2500 4X4 regular cab Capital Chevrolet of Wake Forest Deacon. Jones of Smithfield Kenly Chevrolet Office Value AIIA American Indoff  $31,107.40 $31,980.00 $34,133.00 $30,997.00 $31,760.00 $33,205.00 $8,196.80 $11,130.29 $11,801.94 $10,103.22 $10,179.63 $10,569.42  5. Bid was awarded to Office' Value ini the amount of $8,196.80f for the purchase of office furniture at  the Smithfield Recreation and Aquatics Center. Bid received are asf follows:  Bid was awarded to James River Equipment in the amount of $10,103.22 for the purchase ofa John Deere Gator for the Parks and Recreation Department. Bids received are asf follows:  James River Equipment Quality Equipment Southeast Farm Equipment  7. Bid was awarded to Knightdale Tractor and Equipment in the amount of $12,250.00 for the purchase ofa SCAG Turf Tiger II mower for the Parks and Recreation Department. Bids received  are as follows:    6109  Knightdale Tractor and Equipment Aycock Tractor Company Bullock Brothers  $12,250.00 $12,800.00 $12,902.00  8. Approval was granted to andi to appoint Kristina' Whitten tot the Downtown Smithfield Development  Corporation Board of Directors. 9. New Hire Report Position Equipment Mechanic Police Officer I(2 positions) Police Police Officer II P/T SRAC Staff (3 positions) P&R-SYCC P/TI Instructor Utility Line Mechanic Current' Vacancies Position Assistant Finance Director Firefighterl Fire Inspector (Part-time) Police Officer (5p positions) Police  Department PW- Garage Police P&R - Aquatics PU-Water/Sewer Department Finance Fire Fire  BudgetLine  RateofPay  10:30-5650-5100-0200 $19.23/hr. ($39,998.40/yr.) 10-20-5100-5100-0200 $18.60/hr. ($41,589.60/yr.) 10-20-5100-5100-0200 $19.52/hr. ($43,546.72/yr.) 10-60-6240-5100-0210 $10.00/hr. 10-60:6220-5100-0230 $15.00/hr. 30-71-7220-5100-0200 $15.18/hr. ($31,574.40/yT.)  BudgetLine 10-10-4200-5100-0200 10.20-5300-510-0200 10.20-5300-510-0210 10.20.5100-5100-0200  10. Special Event: Consideration: and request for approval to allow Francisco' Valle tol hold ai fundraiser at7 Twister's Dance Club Parking! lot on Saturday, February 20, 2021 from 9:00 until 5:00 pm. 11. Consideration and requestf for approval to accept the NCDOTE Pedestrian Planning Grant 12. Bid was awarded to Deacon Jones int the amount of $66,836.00 fori the purchase oft two Dodge  Durango vehicles for the Police Department's Traffic Team  Business Items:  1. Consideration and request for approval to adopt Resolution No.676 (04-2021) supporting the revenue bonds for the Johnson Court Apartments Rehab Project Councilman Barbour made a motion, seconded by Councilman Stevens, to rescind the motion made byt the Town Council duringt the Town Council public hearing on! November 10, 2020with respectt tot the issuance of bonds in conjunction with Johnson Court Apartments. Unanimously  approved.  2. Consideration and request for approval to enteri into a contract with APRI Restoration and Commercial Development for the Police Department Expansion Project Chief of Police R. Keith Powell addressed the Council on a request to enter into a contract with APR Restoration and Commercial Development for the Police Department Expansion Project. Todd Waddell ofA APR explained the proposed 3500 sqf ftaddition whichi included: 250 Sqf ftof office space, new men's locker room and restroom, armory, new evidence room, drive through garage/storage, additional: 25 parking spaces and parking lot connected int the rear oft the project. Councilman Scott questioned ift the E-Commerce Safe zone would remain. Chief Powell responded that itwould remain and extend the camera system fort that area. Mayor Moore stated financing had not been established for the project. The Town Manager responded that staff did not have a particular financial institution to recommend att this time. Councilman Barbour questioned if Chief Powella and the police officers were happy with the proposed plan. Chief Powell responded that everyone was happy with the design and were looking forwardt to the expansion. Councilman Barbour further questioned how long this expansion would meet the needs ofthe Policel Department. Chief Powell responded! hei felti itwouldr meett the needs oft the Police  forp possibly twenty year.  Councilman Scottr made ar motion, seconded by Councilman Wood, to approve the project as submitted and award it to the low bidder, APR Restoration and Commercial Development, contingent on a forthcoming financing recommendation. Unanimously  approved.  Councilman Scottr requested that staff provide the Council with a site plan thati included the adjoining Planning Director Stephen Wensman explained there had! been a number off flood events int the Town of Smithfield. In 2017, the Golden LEAF Foundation grant of 70,000 was accepted for a stormwater study and that study identified a number of things the Town should be doing for stormwater. In February: 2018, the Town! hired. Jewel Engineeringt top perform the study. The plani identified, prioritized and planned toa addressi flooding ands stormwater quality problems throughoutt the Town. In. July 2019, the Stormwater Management. Action Plan was completed and presented to the Town Council. The final report included findings and recommendations summarized in an executive summary in the  property. He asked that staff consider additional parking options. 3. Storm Water Action Committee Update and Recommendations    6110  report. The appendices included a capital improvement assessment, and a charter for stormwater advisory committee. In November 2019, the stormwater advisory committee was appointed by the Town Council and we've! had those meetings for abouta a year now. That committee had a mission to review and discuss a range of municipal stormwater services including regulatory programs, andt to addr make advisory level recommendations tot thei town management: and council regarding the extent andl level oft thet town's future stormwater program and program funding strategy. Smithfield currently spends about$ $70,000 annually from the general fund oni its stormwater program and services. The study recommended funding sources to pay for a future stormwater program. Towns and cities around the country are creating stormwater utilities and most have a $4.50 ERU value. The funding alternatives laid out for that utility is based on an Equivalent Residential Unit (ERU). An ERU is a measure oft the average amount ofi impervious surface area for a single-family residential property locatedi int thet town. Parcels would! bel billed ont thel basis ofhowr muchi impervious areais is ont the parcel, regardless oft thei total area oft the parcel. Each residential unit could be charged a fee that would support a stormwater management plan. The report recommended three alternatives: $1 per ERU, $3 per ERU or $5 per ERU. Nonresidential properties would have their impervious surface calculated and whatever that average residential impervious is, that would be The Council willl have to decide what type of Stormwater Management Program the Towny wants. The more funding, the more proactive the Town can be with capital projects. Currently, the Town has a reactionary program where problems aret fixed as they occur. Also, therei is nof funding for stormwater issues. The Town is essentially taking funds from the General Fund to address any problems. The Stormwater Committee recommended creating a stormwater utility with the goal ofal level 2 funded The options for collecting the stormwater utility fees would bet toi include it on a monthly utility bill or an annual property tax bill. Ifthe Town chose to add the fee tot the property tax bill, ity would need a local act approved by the North Carolina General Assembly. The Town Manager explained that adding thisf fee tot the utility bills was problematic because ofr rental property. Councilman Scotts statedt thath because oft the current pandemic situation he cautioned moving forward with implementation oft this program. Mayor Moore stated he agreed with Councilman Scott but he was inf favor ofi implementing the stormwater management programi int the future. Mr. Wensman explained the next steps would be hire a consultant to map single-family and non- residential impervious to determinet the average amount ofi impervious surface areai fora as single-family residential property located in the town, (estimated cost $40,000) and adopt an ordinance creating the stormwater utility and the desired ERU dollar value to achieve the desired level of service. Staff has an RFQ1 fort thes study. Thato contract would be broughtt tot the Council int the future. Councilman Scott questioned ifane enterprise fund could be established fort the stormwater utility. The Town! Manager responded that as separate department could be established, but until funding for the stormwater utility is determined: a separate enterprise fund could not be established.  used.  bya$3ERU.  No action was taken Councilmembers Comments:  Councilman Scott stated that February was Black History Month and he asked we remember all those that havel laid the groundwork in Smithfield. He expressed his appreciation to the staff for  their hard work and efforts.  Town Manager's Report:  Town Manager Michael Scott gave al brief update tot the Council on the following items: North 2nd Street: Staffi ist beginning the operations to close North Second Street as previously approved by Council. Signage will be going up this weeki indicatingt the street willl be closed effective March 8th. This should givet travelers enough notice to alter their traffic patterns accordingly. Spring Branch Project: We are holding ap public information meeting on February 11th from 6:30 to8 8:30 to alert the public to the upcoming changes to the Spring Branch area between South 4th Street and Highway 301. The meeting will be! held as a video conference on Facebook Live with in- Budget Meeting: Staff is preparing tol have ar meeting oft the public on Thursday, February 25th from 6:30 pmi to 8:30 pm att the SRAC. The meeting will bei informal and will allow the public to drop in and sharet theiri input ont the upcoming budget and items that should be addressed int the next fiscal year. The meeting will be properly noticed as a Council meeting. Telephone calls will also be received att this time sot those who do not wish to appeari inp person can still be heard. Emails will also be accepted prior to the meeting. There will be no action items for the meeting. Please provide  person dropi ins att the SRAC.  feedback ifthis date is acceptable.  Closed Session Pursuant to NCGS 143-318.11 (a) (4)  Councilman Wood made a motion, seconded by Councilman Barbouri to enter into Closed Session pursuant  tot the aforementioned statute. Unanimously approved ata approximately 8:03 pm    6111  Reconvene in Open Session Unanimously approved ata approximately 8:52 pm  Councilman Scottr made a motion, seconded by Councilman Barbour, tor reconvene in Open Session. Being no further business, Councilman Wood made ar motion, seconded by Councilman Barbour to adjourn  Adjourn  the meeting. Unanimously approved. The meeting adjourned at approximately 8:53 pm  SMITH ITHEIET TeRL 23  htbne M.Andy? Moore, Mayor  Shannan! L.  mebak  Parrish, Town Clerk