6123  The Smithfield Town Council met in regular session on Tuesday, April 6, 2021 at 7:00 p.m. in the Council  Chambers oft the Smithfield' Town Hall, Mayor M. Andy Moore presided.  Councilmen Present: John Dunn, Mayor Pro-Tem Marlon Lee, District1 David Stevens, District2 Travis Scott, District3 Dr. David Barbour, District4 4 Stephen Rabil, At-Large Roger Wood, At-Large  Councilmen, Absent  Administrative Staff Present Michael Scott, Town! Manager John Blanton, Fire Chief Ted Credle, Public Utilities Director Lawrence Davis, Public Works Superintendent Gary Johnson, Parks &F Rec! Director Shannan Parrish, Town Clerk R. Keith Powell, Chief of Police Greg Siler, Finance Director Stephen Wensman, Planning! Director  (Note: All Town Department Heads were present, but due to Social Distancing and Mass gathering restrictions relatedt to Covid19, they were. not present int the meeting room unless an item from their  Department was discussed)  Also Present Bob Spence, Town Attorney CALLTO ORDER INVOCATION  Administrative Staff Absent Timl Kerigan, Human Resources/PIO  Mayor Moore calledt the meeting to order at7 7:00 pm.  Thei invocation was given by Councilman Scott followed by the Pledge of Allegiance  APPROVAL OF AGENDA:  Councilman Barbour made a motion, seconded by Councilman Wood, to approve the  agenda as submitted. Unanimously approved.  PRESENTATIONS: of Smithfield  1. Recognition of Public Works Director Lenny Branch's 26+ years ofservice tot the Town Mayor Moor presented retiring Public Works Director Lenny Branch with a plaque and a watch honoring! his servicet tot the Town of Smithfield. Mayor Moore expressed his appreciation tol Mr. Branch 2. Administration of the Oath of Office to new Police Officer Jonathan Joyner Mayor Moore administered the Oath of Office to new Police Officer. Jonathan Joyner and welcomed 3. Proclamation- - Proclaiming April 18, 2021 as Electric Lineman Appreciation Day in the Mayor Moore presented thet following proclamation to Electric Lineman Thomas Harper who received  for his dedication tot the Town of Smithfield. himt tot the Town of Smithfield. Town of Smithfield  iton behalf oft the Town's Electric Lineman.  Town of Smithfield Proclamation Electrical Lineman Appreciation Day April 18, 2021  Whereas, the Town of Smithfield honors the profession of linemen, as this profession is Whereas, electrical linemen are often first responders during storms and other catastrophic events, working to repair broken lines tor make the scene safe for the citizens of the Town of Whereas, electrical linemen work on the Town of Smithfield power lines 24 hours a day, 365 Whereas, due tot the danger oft their work with thousands of volts ofe electricity high atop power lines, these linemen putt their lives atr risk every day for the citizens oft the Town of Smithfield with little recognition from the community regarding the danger oft their work; and Whereas, the U.S. Senate in April of 20131 first recognized the efforts of electrical linemen in  steeped inp personal, family and professional tradition; and Smithfield; as well as, other public safety workers; and days a year, to keep the electricity flowing; and    6124  keeping the power on and protecting public safety, and has designated by resolution the NOW, THEREFORE, I, M. Andy Moore, Mayor of the Town of Smithfield along with the members of the Town Council, do hereby proclaim April 18, 2021 as "Electrical Linemen Appreciation Day": and we call upon the citizens oft the Town of Smithfield tor recognize and appreciate the hardy work, innovation: and dedication thatt these public servants make every day 4. 2020 American Public Power Association (APPA) Safety Award of Excellence Public Utilities Director Ted Credle informed the Town Council that the Electric Department had received the 2020 American Public Power Association Safety of Excellence. Award. 5. 2021 American Public Power Association (APPA) Reliable Public Power Provider(RP3) Public Utilities Director Ted Credle informed the Town Council that the Electric Department had received the 2021 American Public Power Association Reliable Public Power Provider Award. The Town is now designated as a diamond utility which is an improvement from the previous platinum 1. UDO Text Amendment Request: Town of Smithfield (ZA-21-02): The applicant was requesting an amendment to the Town of Smithfield Unified Development Ordinance, Article 6, Table 6.6 Table of Uses and Activities to allow for a pharmaceutical manufacturing as ap permitted use by right int the light industrial zoning district and to amend Article 8.10t to allowf for a maximum building height of 801 feet within the light industrial: zoning  celebration ofal National Linemen Appreciation Day.  to our health, safety, comfort, and quality ofl life.  Award status. PUBLIC HEARINGS:  district  Councilman Scott made a motion, seconded by Councilman Barbour, to open the public Planning Director Stephen' Wensman explained staff was requesting to amend. Article 6, Section 6.6 to change pharmaceutical manufacturing from a special use with supplementary standards to a permitted use with supplementary standards in the Light Industrial District. Pharmaceutical manufacturing was called out in the table of uses as a special use to give the Town the ability to address any adverse issues withy wastewater. The NC Department of Environmental Quality already reviews such uses for adverse impacts; therefore, the Town's review is duplicative and puts thet town Staff was further requestingt to amend Article 8, Section 8.101 becausei ito currently limits lighti industrial buildings to 40-feet and upt to 100-feet with a special use permit. Many industrial users are looking fort taller buildings, upt to 80-feet. The Fire Department is equipped with ladder trucks for fighting fires int tall buildings. The special use permit for buildings over 40-feeti is ani impediment to marketing the Planning Staff and the Planning Board (unanimously) recommend approval of the zoning text amendment, ZA-21-02, with a statement declaring the request is consistent with the Town of Smithfield Comprehensive Growth Management Plan and that the request is reasonable and int the Planning Director Stephen) Wensman has incorporated! his entirer record and provided ittot the Council Councilman Scott questioned why the height of a building would be restricted. Mr. Wensman responded the building height would ber restricted because the Fire Department can only handle fires Mayor Pro-Tem Dunn questioned the number of requests the Town has received for exceeding the building heightr requirement. Mr. Wensman responded the Town! has receivedi two requests since he Mayor Moore asked Fire Chief John Blanton for his input on the proposed height change. Chief Blanton responded thatt the Fire Department was capable of handling up to 100 feet. Mayor Moore asked ift there was anyone in attendance who wished to speak on the matter. There Paml Lampe of415 North Second Streeta askedi for Mr. Wensman toe expand ont the wastewater portion of the proposed UDO amendment. Mr. Wensman responded in speaking with Johnston County Economic Development Director Chris Johnson thatp pharmaceutical companies are heavily regulated bNCDEQ. He expertise lies with them and tol have thatl language int the UDO would! be redundant.  hearing. Unanimously: approved.  ata disadvantage whent tryingt to attracts such manufacturing.  lighti industrial properties int thet town.  publici interest.  inv written form int the April6 6, 2021 agenda packet. Mayor Moore askedi ift there were any questions from Council.  upt to 1001 feet.  has been the Planning Director.  was no one in attendance that wished tos speak ont the matter.  Councilman Barbour made a motion, seconded by Councilman Rabil, to close the public Councilman Scottr made a motion, seconded by Councilman Rabil, to approve zoning text amendment, ZA-21-02, amending Article 6, Section 6.6 to change pharmaceutical  hearing. Unanimously approved.    6125  manufacturing to a permitted use with supplemental standards in the Light Industrial District; and Article 8, Section 8.10t to change the maximum building heightt to 80f feeti int the Light Industrial District finding the amendment consistent with the Town of Smithfield Comprehensive Growth Management Plan and other adopted plans, and that the  amendment is reasonable andi int the public interest.  ORDINANCE#ZA2102 AN ORDINANCE TO AMEND THE TOWN OF SMITHFIELD UNIFIED DEVELOPMENT ORDINANCE ARTICLE62 ZONING DISTRICTS, SECTION6.5 TABLE OF USES AND ACTIVITIES AND ARTICLE8, SECTION: 8.10 LILIGHT INDUSTRIAL DISTRICT WHEREAS, the Smithfield Town Council wishes to amend certain provisions int the Unified Development Ordinance by making changes to the Town of Smithfield Unified Development Ordinance asi it pertains pharmaceutical manufacturing int the Light Industrial District and Building Heighti int the Light Industrial District; and WHEREAS, it is the objective of the Smithfield Town Council to have the UDO promote regulatory efficiency and consistency and the health, safety, and general NOW, THEREFORE, bei it ordainedt that thet following Articles are amendedi tor make thef following changes setf forth int the deletions strikethroughs) and additions (double [Revise Article 6, Zoning Districts, Section 6.5 Table of Uses and Activities to allow for the Exterminating Services as a use by right in the Light Industrial (LI) zoning Excerpt of Article 6, Zoning Districts, Section 6.5 Table of Uses and Activities to be  welfare oft the community; and underlining) below: PART1 district.]  amended as follows. Uses Pharmaceutical Manufacturing  B-2  B-3  LI  HI  SSPS PS  AND of80f feet] Requirements.  [Revise Article 8, Section 8.151 LIL Light Industrial District to allow for maximum height SECTION 8.10 LI LIGHT INDUSTRIAL DISTRICT. 8.10.1. Dimensional  F)N Maximum Building Height 4080ft  PART2 PART3 adoption.  That the Unified Development Ordinance shall be page numbered and revision dated as That these amendments oft the Unified Development Ordinance shall become effective upon 2. Conditional Zoning Request: Courtyard Cabins at White Swan (CZ-21-01) The applicant isseeking conditional: zoning approval for the rezoning of approximately 2.68 acres from the B-3 and R-20A zoning district to the B-3 conditional zoning district for the creation of 14 additional rental cabins. The properties considered for rezoning are located at Galilee Road approximately 400 feet northeast of its intersection with South Brightleaf Boulevard and further identified as Johnston County Taxl ID: #15J10061W: and 15J10061F Councilman Wood made a motion, seconded by Councilman Stevens, to open the public Planning Director Stephen Wensman explained the site was currently developed with a motel and (4)-400 sq. ft. stand-alone cabins on 2.53 acres with streeta access from S. Brightleaf Boulevard and Galilee Road. The property surrounds the White Swan Barbecue att the corner of South Brightleaf  necessary to accommodate these changes.  hearing. Unanimously approved.    6126  Boulevard: and Galilee Road. The proposed rezoning is accompanied with a plan for the expansion and upgrade ofthes site with ana additional (14)-598sq.f ft. cabins on2.83-acres oflandt to be developed in three phases. The expansion includes the redevelopment of an existing 0.3-acre residential property thatv will be combined with the larger property through a lotr recombination. Ar new one-way vehicular drive consisting oft two 30" while concrete wheel runners, 44" apartt to accommodate all vehicles including emergency service vehicles. Reduced and minimized impervious surfaces to lessen impact on stormwater management (center of vehicular drive will include #57 stone, 2' deep with a 6" sock pipe for drainage and  Thes site improvements include:  infiltration.  Preservation ofe existing larget trees ont the site. Landscaping tor meet UDO requirements. Privacy fence ons side and rear perimeter. Improved pavede entrances off of NCDOT roads. Upgraded motel parking. Concrete parking pad (for single vehicle) for each cabin. lane consisting oft two 30" wheel runners. Easement forf future sidewalk along S. Brightleaf Boulevard. Swan are seeking deviations from the fllowing UDO Requirements:  Paved motel parking lotf for 7- vehicles and 9 stalls on angled pads accessible by one-way drive The purpose of conditional zoning is to provide flexibility from conventional zoning and to allow creative projects to occur througha a negotiated (give andi take) approach to achieve a desired project that both the developer and town mutually can be satisfied with. The Courtyard Cabins at White Driveway paving. The site plan shows the drive lane consisting oft two 30" while concrete wheel runners, 44" apart, intended to accommodate all vehicles including emergency service vehicles. The Fire Code and the Standard Detail and Specifications Manual both require a minimum 20- foot-wide driveway for non-residential one-way drive-lanes. The UDO requires the driveway be Sidewalk easements are proposed along S. Brightleaf Boulevard and Galilee Road for future sidewalk, butr nos sidewalks areb being proposed for construction as required in UDOS Section 2.22. Ther motel parking loti is proposed with ribbon curb and no wheel-stops rather than concrete curb The angled motel parking is proposed as gravel parking rather than paved. Cabinp parking is proposed as gravel rather than paved. The entrance driveways, exceptt the motel entrance are proposed as gravel (#57 stone). Fire Code andi the Standard Detaila and Specifications require 20-foot-wide non-residential driveways. The UDOr requires non-residential driveways to be constructed of concrete or bituminous. The Fire Chief was consulted, and the proposed driveway detail is acceptable ifa gravel or a grass pave producti is providedt to ana acceptable width. The details shall bes subjectt to the Fire Inspector's approval The applicant is proposing sidewalk easements along both S. Brightleaf Boulevard and Galilee Road with the project. NCDOTi is planning an upgrade to S. Brightleaf Boulevard in the next 10-15 years and asa ar result ofi its complete streets policy, itwill be obligatedt to provide the sidewalk/trails with that improvement because thei improvements arei identified ont the Town's Transportation Plan. The route is part of the Mountains-to-Sea route and an 8-10' trail would likely be constructed with the road upgrade. Itmay make sense tof foregot the sidewalk required undert the UDO givent thata at trail is what isr needed along this portion ofs. Brightleaf Boulevard and will likely be constructed by the NCDOT in the future. Staff recommends the sidewalk be constructed along Galilee Road. Additional eveopmenuredevetpment is expectedi int this area and pedestrian accommodations are needed. Ribbon curbi is proposed around the paved parking lotf fori the hotel whichy will allow the existing sheet flow drainage to remain. The proposed parking lot is essentially a retrofit of an existing parking lot and adding raised curb and gutter would disrupt the current drainage pattern. Therefore, staff finds the proposed motel parking lot and ribbon curb acceptable ift the applicant provides concrete curb The angled motel parking was proposed to be paved with gravel rather than required concrete, bituminous or similar with parking lots striping. Currently, this portion oft thet front oft the motel areai is gravel. The proposed angle parking will continue to be gravel; however, a grassy strip between the drive and the motel covered walkway willl bei introduced. The gravel parking will be angled. Stripping cannot easily be achieved with a gravel parking area; however, the angle shape of the individual parking baysy will definei the parkingi ifexecuted correctly with construction. Staff recommends wheel- stops bep provided with the gravel parking spaces. Like the angled motel parking, thei individual cabin parking stalls are proposed with gravel surfacing. Given the residential nature of these spaces, Staff The applicant's site plan showed improved entrance driveways onto Galilee Road and Brightleaf Boulevard, paved with concrete or bituminous from the road surface to the edge oft the public right- of-way. The applicant willl ber required to provide a copy of NCDOT driveway permits for any work on Planning Staff and thel Planning Board recommend approval of the: zoning text amendment, CZ-21- 01 with 6 conditions with as statement declaring the request is consistent with the Town of Smithfield Comprehensive Growth Management Plan and that the request is reasonable and in the public  paved with bituminous or concrete. and gutter as required by the UDO.  ifacceptable tot the Town Council.  stops.  recommends approval oft them as proposed with the addition of wheel stops  driveways int the public right-of-way interest. The 6 conditions are asf follows:    6127  1. That public easements for sidewalks/trails be provided along both S. Brightleaf Boulevard 2. That the public sidewalks be installed along Galilee Road with Phase 3 and the plans 3. That an NCDOT permit be submitted to the town for any work within the NCDOT right-of- That the drive lanes be designed to withstand the load of a firetruck and the detail be 6. That the properties, 15J10061F and 15J10061W, be combined into a single lot before Planning Director Stephen' Wensman hasi incorporated his entirer record and provided ittot the Council Mayor Pro-Tem Dunn questioned who would be responsible for the cost of the sidewalks along Highway 301 when NCDOT decides to widen the road. Mr. Wensman responded NCDOT had recently changedi its practice. Ifthe Towni identifies areas where sidewalks are needed, the NCDOT willi incur the cost oft those sidewalks ift they doi improvements tot the roadway. Mayor Moore askedi ifthere was anyone in attendance who wished to speak on the matter. Scott Stewart of 6933 Running Brook Terrace, Wilmington, North Carolina explained he was the landscape architecti in charge of designing the property. The owners oft the property have entrusted Councilman Scott questioned the design of the traffic flow for the proposed project. Mr. Stewart responded that NCDOT prefers righti in entrances and right out exits. Also, since the driveways are  and Galilee Roadi for sidewalks with the project. updated tor reflect the required sidewalk.  way. approved by the Fire Chief. phase 3.  That concrete wheel stops be provided for all parking spaces.  inwritten form int the April6 6, 2021 agenda packet. Mayor Moore askedi ifthere were any questions from Council.  Mr. Stewart with the design oft the proposed project. angled, you are forced tot follow the traffic pattern.  Councilman Barbour made a motion, seconded by Mayor Pro-Tem Dunn, to close the Councilman Barbour made ar motion, seconded by Councilman Stevens, approve ofzoning map amendment, CZ-21-01, with the following 6-conditions finding it consistent with the Town of Smithfield Comprehensive Growth Management Plan ast to be and other adopted plans, and that the amendment is reasonable and int the public interest. 1. That public easements for sidewalks/trails be provided along both S. Brightleaf Boulevard and Galilee Roadi for sidewalks with the project. 2. That the public sidewalks bei installed along Galilee Road with Phase 3 and the plans updated to reflect the required sidewalk. 3. That an NCDOT permit be submitted to the town for any work within the NCDOT That concrete wheels stops be provided for all parking spaces. Thatt the drive lanes! be designed to withstand thel load ofaf firetruck andi the detail 6. That the properties, 15J10061F and 15J10061W, be combined into a single lot  public hearing. Unanimously approved.  right-of-way. bea approved by the Fire Chief. before phase 3. Unanimously approved.  Town Clerk Shannan! Parrisha administered: affirmations tot thoset that wished to offer testimony during the Public 3. Special Use Permit Request - Scooters Coffee (SUP-21-01): The applicant is seeking a special use permit to construct and operate a drive-thru coffee shop within an existing shopping center on property located within a B-3 zoning district. The property is located on the northeast side of the intersection of Hospital Road and North Brightleaf Boulevard and Planning Director Stephen Wensman testified that major shopping centers are a special use ini the B-3: zoning district and the addition of Scooter's Coffee represents a change tot the shopping center requiring the permit. He explained the Pine Needles Square shopping center sits att the corner of N. Brightleaf Boulevard and Hospital Road. The shopping center has been undergoing renovations by its owners with façade, lighting and changes to the tenant mix. The shopping center has mature landscaping around its perimeter althoughi it lacks parking lot landscaping and foundation plantings. The stormwater for the site sheetf flowst to adjacent ditches and catch basins att the side and rear of the property. The site for the Scooter's Coffee is at the south west corner oft the mall in the paved parking lot. Scooter's Coffeei is planning to subdivide the shopping center property to create a new 0.31 acre outparcela atthed corner ofH Hospital Road and! N. Brightleaf Boulevardi forar newi free-standing 648 sq. ft. building. The coffee shop will attract new customers and will benefit the shopping center tenants. The applicant will be submitting a minor subdivision to create the new 0.31-acre lot.  Hearings.  further dentified as Johnston County Tax ID# 15004024C  Councilman Barbour made ar motion, seconded by Councilman Stevens, to open the public  hearing. Unanimously: approved.    6128  The vehicular access tot the coffee shop will be through the Pine Needles Square parking lot. There will be no new driveway access onto adjacent roads. A cross access easement will be required to According to Section 10.4 oft the UDO, restaurants require stacking for 6 vehicles for the order box. The Scooter's site plan shows stacking space for 4 vehicles. Between the order box and pickup window, theres should bes stacking for4 4 vehicles. The Scooter's plans shows spacef for 4 vehicles. The Starbucks Coffee on Equity Drivel has stacking for 3 vehicles att the order box and 4 vehicles between the order box andp pickupy window and backs upi into thep parking lota atp peak hours. The stacking space fort the coffees shopi isl less thani ideal, but the parking area iny which the coffee shopi is to bel locatedi is Scooter's will have 10 parking stalls oni its property for the use of the coffee shop; four are required. The construction oft the coffees shop will displace 27 existing parking stalls currently used by the Pine Needles Square. Based ont the data from the owner ofF Pinel Needles Square, there is approximately 106,529 sq. ft. ofr retail space. Required parking for retail is calculated as 1 parking stall per 600 sq. ft. Thel Pinel Needles Square retail requires roughly 178 parking spaces and has 472p parking spaces. Thel loss of27 parking spaces for the coffee shop construction will noti impact required parking. Scooters will be constructed int the parking lota and will be behind the mature streety yard landscaping that exists for the shopping center. The reconfiguration of the parking lot for the coffee shop will resulti inp planting islands for trees and shrubs. Somef foundation plantings will also be required. Ar new pedestrian access willl be created from the sidewalk on Brightleaf Boulevard. The pedestrian access is shown to cross through a parking stall. Staff recommends the curbing be extended The Scooters site is mostly impervious and the construction of the parking lot will decrease the amount ofi impervious ons site slightly. The proposal will utilize existing surface stormwater patterns. Just to the west oft the proposed building therei is a concrete flume the drains to the Hospital Road The coffee shop willl bel litb byt the Pine Needles Square parking lotl lights and downcast wall lighting. Nos signs have been proposed att this time. Outparcels ins shopping centers are entitled to one 75 sq. ft.-6 6ft. high ground mounted monument sign and wall signs on two sides of the building facing The Planning Department andF Planning Board recommend approval oft the SUP-21-01 based on the 1. As site plans shall bes submitted for reviewi ina accordance with the Town's Unified Development 2. Ana application for minor subdivision shall be submitted for the planned outparcel. 3. A cross access agreementeasement shall be executed and submitted to the Planning 4. The proposed curbing shall bee extended eastward to accommodate the sidewalk, eliminating  provide shared use oft that access.  currently underutilized.  eastward toa accommodate the sidewalk; eliminating 1 parking stall.  ditch whichy will carry most oft the water.  public roads.  findings off fact with 4 conditions: Ordinance. Department. 1p parking stall.  Mr. Wensman reviewed staffs opinion oft the findings. They are asi follows:  STAFF'S FINDINGS OFFACT safety, or general welfare. adjacent residents and workers. dust, smoke, or gas center and willr noti impact public streets. product and customers.  1. The proposed development will not be detrimental to or endanger the public health, 2. The coffee shopi isa a normal development and will benefit the surrounding property with additional commercial traffic and customers and provide a service/product that benefits 3. The coffee shop development will utilize existing utilities, drainage, and parking. The proposed use will not be noxious or offensive by reason of vibration, noise, odor, The use has adequate ingress and egress within the Pine Needles Square shopping 6. The use will not adversely affect the use or physical attribute of adjoining or abutting property. The use will benefit adjoining or abutting properties by providing a desired 7. The plan will be in harmony with the renovations int the shopping center.  8. The use will conform to applicable regulations.  The Planning Department recommends approval of the Special Use Permit, SUP-20-07, with the 1. A site plan shall be submitted for review in accordance with the Town's Unified 2. An application for minor subdivision shall be submitted for the planned outparcel. 3. A cross access agreementleasement. shall be executed and submitted to the Planning 4. The proposed curbing shall be extended eastward to accommodate the sidewalk, Planning Director Stephen) Wensman hasi incorporated his entirer record and providedi ittot the Council  following conditions:  Development Ordinance. Department. eliminating 1 parking stall."  in written form int the April 6, 2021 agenda packet.    6129  Mayor Moore askedi ifthere were any questions from Council. and curbing would prevent cars from impeding the traffic flow.  Councilman Scott questioned ifav vehicle was int the drive thrul lanei ift they would be able to exit the drivet thruorit ifitwould! havet tof follow thet traffic pattern. Mr. Wensman respondedt thatt the landscaping Mayor Moore askedi ift there was anyone ina attendance sworn tot testify int this matter. Mark McDonell of AdVenture Development testified that when his company purchased the Pine Needles shopping center, they made a commitment toi improvei its appearance. After the property was purchased, Mr. McDonell stated his staff conducted a survey ofh hospital staff on howi the shopping center could better serve their needs. The results showed that hospital staff desired Alan) Wilson of 402 Blandwood, Greensboro, NCt testified he was the surveyor that provided the site work for the project. He stated he wasi in attendance should the Council have any questions.  convenience services; such as, coffee and food.  Councilman Barbour made a motion, seconded by Councilman Rabil, to close the public  hearing. Unanimously approved.  The Written Finding  Councilman Barbour made a motion, seconded by Councilman Wood, to approve the eight findings of fact for Special Use Permit SUP-21-01 as recommended in the staff report on The Town Council shall issue a special use permit ifit has evaluated an application 1. The establishment, maintenance, or operation of the special use will not be detrimental to ore endanger the public health, safety, or general welfare. 2. The establishment of the special use will not impede the normal and orderly development andi improvement oft the surrounding property for uses permitted 3. Adequate utilities, drainage, parking, orr necessary facilities have been or are 4. The proposed use shall not be noxious or offensive by reason of vibration, 5. Adequate measures have been or will be taken to provide ingress and egress so designed as tor minimize traffic congestion int the public streets. 6. That the use will not adversely affect the use or any physical attribute of 7. That the location and character oft the use, ifc developed according to the plan as submitted and approved, will bei in harmony with the area in whichi itist tol be 8. The special use shall, in all other respects, conform to all the applicable  pages 70 and 71 oft the agenda packet. Unanimously approved. through a quasi-judicial process and determined that:  int the district. being provided.  noise, odor, dust, smoke, or gas.  adjoining or abutting property.  located.  regulations oft the districti in whichi itisl located.  Record of Decision: Approval of Special Use Permit Application Number SUP-21-01  Councilman Barbour made a motion, seconded by Councilman Wood, to recommend approval of 1. As site plan shall bes submitted forr reviewi in accordance with the Town's Unified 2. An application for minor subdivision shall be submitted for the planned 3. Ad cross access agreementeasement. shall be executed and submitted to the 4. The proposed curbing shall be extended eastward to accommodate the  SUP-21-01 with four conditions of approval: Development Ordinance. outparcel. Planning Department. sidewalk, eliminating 1 parking stall."  4. Special Use Permit Request - East River Phase 6&7 (SUP-21-02): The applicant is seeking aspecial use permit to construct a 65-unit townhouse complex on approximately 11.97-acre tract of land and located within an existing PUD: zoning district. The property considered for approval is located on the east side of Buffalo Road approximately 690 feet north of its intersection with M. Durwood: Stephenson Parkway andi further identified as Johnston County  Tax ID# 14075015X    6130  Councilman Scott made a motion, seconded by Councilman Wood, to open the public Planning Director Stephen Wensmant testified' Thel East River Planned Unit Development Master Plan was originally approved by the Town Council in December 2018. A revised PUD Master Plan was approved by the Town Council in December 2020. The revised PUD improved the stormwater management infrastructure, addeda a new Central Park feature, a new mail kiosk area, improved the parking layout, and rerouted the greenway/trail. The detailed site plans for the multi-family development were not included int the PUD plans orp preliminary plat construction plans approved by the Town Council on December 22, 2020 and a condition of plat approval was the application ofa special use permit for the multi-family development inj phases 6 and 7. The application is fori the final The site for the townhomes is within the East River PUD on the east side of Buffalo Road. On the sitei is existing wetlands and pond. The site is relatively flat with a mixture of open field and woods. Thes site plani is arrangedi into two phases with 42t townhomes inp phase 6 and 231 townhomes inj phase 7. Phases 6a and 7a ares separated byt the existing pond and wetland. The only connection between the Therea are6 64t townhomes on 11.56a acres. Thet townhouses have a gross density of5.3 units per acre. Sixty-four 2-bedroom townhouses are planned; 42 units inp phase; 23 units inp phase 7. The end units will have windows on the façade. Each unit has a small front and rear yard. Each unit has a entry canopy int thei front yard. Each unit has as small storage structure and concrete patio in the rear yard. East River Phases 6 & 7 will be served by private drives to Buffalo Road. The private drives will Phase 6 has 42 units and 97 parking stalls and phase 7 has 23 units and 48 parking stalls. 1.75 parking stalls per 2-bedroom townhouses is required; therefore, there are 23 parking stalls for guests Sidewalks will be connected" to a 10' wide trail on Buffalo Road and top phases 1-5. Eachp phase oft the project will bes served by public water and sewer. The sewer will be extended into the site from the County's existing system located in Buffalo Road. Water will also be extended into the site from the existing water main in Buffalo Roadt top provide domestic water and fire protection. The townhouse development is connected tot the central park and greenway amenities located on the west side of Buffalo Road. Nop play area is proposed other than the open green space between phases 6 and7. Typically, large multifamily projects provide totl lotp play apparatus with development toa accommodate the recreation needs off families with small children. Thet traffic on Buffalo Road will limitt the ability of children to utilize the central park feature. Ap provision for as small tot tlot apparatus Stormwater management for phases 6a and 7i is being provided by two constructed wetland SCMs on the site. In phase 6, the SCMi isi in the center oft the parking area. Inj phase 7, the SCM is located between the townhouse lots and the Buffalo Road right-of-way. Both SCMs will be designed as bio- retention ponds which use of plants and soils for removal of pollutants from stormwater runoff via adsorption, filtration, sedimentation, volatilization, ion exchange, and biological decomposition. Ifwell maintained, bioretention provides landscaping and habitat enhancement benefits. Bio-retention SCMs require a great amount ofr maintenance, especially int thei initialy years until well established. A provision forr maintenance oft the ponds should be addressed int the HOA declarations. As single dumpstere enclosure is being providedi in each phaset that accommodate 2 dumpsters ine each. Phase 6i is more than double the size of phase 7 and an additional dumpster has been added to phase 6, howeveri itisl located prominently att the entrance and should be moved ifp possible. There is The streety yard has been provided however a shorts section is lacking ont the plans. Sections oft the buffer yard have been provided in the rear and sides of the townhouse development except where existing natural vegetation is shown. A tree inventory is required and credit towards the buffer requirements may be applicable. Parking lot and foundation plantings have been provided in accordance with the UDO. Additional foundation plantings should be provided on the side façade facing the entrance to phase 6. Berming along the street yard was requested, but not provided because of drainage issuesi ity would cause. As small berm was provided int the street yardi in phase7 7. Al lighting plani isr required for the entire site with review oft the construction plans. Mr. Wensman reviewed staffs opinion oft the findings. They are as follows:  hearing. Unanimously approved.  two phases (68 &7) thati includet the development of 651 townhomes.  phases ist the greenway trail  The gross density oft the overall PUDis 5.21 units per acre.  extend through each phase and provide required parking spaces. inp phase 6a and 8 parking stalls for guests inp phase 7.  Publicu utility easements are provided over public utilities.  should be considered by the Town Council.  nop planting aroundt the dumpster enclosure neart the entrance.  STAFF'S FINDINGS OFFACT welfare. original PUDI Master Plan. dust, smoke, org gas  1. Thes special usev willr not be detrimental to ore endanger the publicl health, safety, or general 2. The special use permit is part oft the orderly development oft the PUD: and was parto ofthe 3. Adequate utilities, drainage, parking, or necessary facilities have been provided 4. The proposed use will not be noxious or offensive by reason of vibration, noise, odor,    6131  5. Adequate ingress and egress have been provided for and have been approved by 6. The use will not adversely affect the use or physical attribute of adjoining or abutting property. Adequate buffer yards willl be provided, and adjacent zoning is residential or 8. The use conforms with the PUD Plans and applicable UDO regulations with conditions. The Planning Department recommends approval of the Special Use Permit, SUP-21-02, with the 1. An inventory of existing trees on the south property line shall be provided to ensure 2. The landscape plan shall be revised to provide screening of the end unit in phase 6, to provide a street yard that extends to the southern boundary oft the site, and to provide required bufferyards or show protected trees meeting the bufferr requirement. SCM access easements shall be provided in accordance with Town standards Provide an Operations and Maintenance. Agreement for the Stormwater SCMs. The center of pumper connection on the fire hydrants shall be ar minimum of 18" above 6. Provide NCDOT driveway permits for signature prior to construction plan approval. 7. Sign permits are required priort toi installation ofs signs. 8. Al lighting plan! be submitted with construction documents for review. 9. Provide 30' wide public easements over public utilities. 10. Provide NCDOT driveway permits for signature priort to plan approval."  NCDOT. commercial.  7. The plan willl bei in harmony with the PUDI Master Plan  following conditions:  compliance with thel bufferyardr requirement.  finished grade.  Planning Director Stephen) Wensman has incorporated his entire record and providedi ittot the Council Councilman Scott questioned the lighting plan for the first 5 phases. David DeYoung of River Wild, 114 West Main Street, Clayton, North Carolina testified that the streetlighting! has been paid andi they are awaiting the Town toi install the lighting. Phases 3 through 5 are currently being constructed. Councilman Barbour requested that private drive signs bei installed and added toi the list of conditions Councilman Barbour questioned ift there was overglow parking spaces on both sides of the street. Mr. DeYoung testified there were 23 spaces on one side and 8 on the other side for a total of31 Mr. DeYoung testified that they agreed to all the conditions of approval including the addition of Councilman Scott questioned if the townhomes would be owner occupied or rental units. Mr. DeYoung responded they would be affordable workforce housing units for nurses, teacher and the Councilman Scottf further questioned ifs sewer permits from Johnston County had been obtained for Mayor Moore askedi ift there was anyone in attendance sworn to testify ini this matter. There was no  inv written form int the April6 6, 2021 agenda packet. Mayor Moore askedi ift there were any questions from Council.  ofapproval.  additional parking spaces. installation of private drive signs.  like. The townhomes could be! both owner occupied and rental units. the townhomes. Mr. DeYoung responded" those permits were forthcoming.  onei in attendance that wished tot testify ont the matter.  Councilman Barbour made a motion, seconded by Councilman Rabil, to closet the public  hearing. Unanimously approved.  The Written Finding  Councilman Barbour made ar motion, seconded by Councilman Rabil, to approve the eight findings of fact for Special Use Permit SUP-21-02 as recommended in the staff report on The Town Council shall issue as special use permit ifith has evaluated an application 1. The establishment, maintenance, or operation of the special use will not be detrimental to or endanger the public health, safety, or general welfare. 2. The establishment oft the special use will not impede the normal and orderly development and improvement of the surrounding property for uses permitted 3. Adequate utilities, drainage, parking, or necessary facilities have been or are 4. The proposed use shall not be noxious or offensive by reason of vibration,  pages 90 and 91 oft the agenda packet. Unanimously approved. through a quasi-judicial process and determined that:  int the district. being provided.  noise, odor, dust, smoke, or gas.    6132  5. Adequate measures have been or will bet taken to provide ingress and egress sO designed as tor minimizet traffic congestion int the public streets. 6. That the use will not adversely affect the use or any physical attribute of 7. Thatt the location and character oft the use, if developed according to the plan as submitted: and approved, willl bei in harmony with the areai iny which itistobe 8. The special use shall, in all other respects, conform to all the applicable  adjoining ora abutting property.  located.  regulations oft the districti in whichi itis located.  Record of Decision: Approval of Special Use Permit Application Number SUP-21-02  Councilman Barbour made a motion, seconded by Councilman Rabil, to recommend approval of 1. An inventory of existing trees on the south property line shall be provided to 2. The landscape plan shall be revised to provide screening of the end unit in phase 6, to provide as street yardt that extends tot the southern boundary oft the site, and to provide required bufferyards or show protected trees meeting the 3. SCM access easements shall be provided in accordance with Towns standards Provide an Operations and Maintenance. Agreement fort the Stormwater SCMs. The center of pumper connection on the fire hydrants shall be a minimum of 6. Provide NCDOT driveway permits for signature prior to construction plan 7. Sign permits are required priort toi installation ofs signs. 8. Al lighting plan be submitted with construction documents for review. 9. Provide 30' wide public easements over public utilities. 10. Provide NCDOT driveway permits for signature priort to plan approval. 11. The streets signs posted att thei intersections with Buffalo Road shall identify the  SUP-21-02 with eleven conditions ofa approval:  ensure compliance with the bufferyard requirement.  buffer requirement. 18" above finished grade. approval.  new streets as private driveways. Unanimously approved.  CITIZEN'S COMMENTS: None CONSENT AGENDA:  Councilman Barbour made a motion, seconded by Councilman Rabil, to approve the following items  asl listed on the ConsentAgenda: 1. Thei following minutes were approved: March 3, 2021 - Regular Meeting March 11, 2021 - Special Session Meeting  2. Special Event: Third StrEATery: Thel Downtown Smithfield Development Corporation is seeking approval to conduct outdoor dining events every other Friday beginning May 7th ande ending. July 30th from 6:00 pm until 9:00 pm. This requesti includes amplified sound and the closure oft the 100 3. Special Event: Neighborhood Party- - David Auge is seeking approval to conduct ar neighborhood party on! Maplewood Drive on Saturday, May 1stf from 1:00 pm until 4:00 pm. This request 4. Special Event: Outreach Church Service - Alice Wells is seeking approval to conduct an outreach churchs service at Community Park on Sunday, May 16th from 2:00 pm until 4:00 pm. This request 5. Bida award to Southern Tide Homes int the amount of$ $22,750.00 for improvements tot the Rotary 6. Bid awardt to. JLP Carpentry int the amount of $9,500.001 fori improvements to the shelter at Talton  block of South Third Street.  includes the closure of Maplewood Drive. includes amplifieds sound. shelter at Community Park.  Park.  7. Consideration and request for approval of various budget amendments  GENERAL FUND 1. Revenue  BEFORE $  ADJ.  AFTER $  10.20.3300-3307-900 Grant- FEMAAFG  $28.398 28,398    6133 $ 289,718 515.711  Expenditures  $ 291,213 196.100 $ 487,313  $ (1,495) 29,893 225.993 $28.398  10-00-9990-5300-0000 General Fund Contingency 10-20-5300-570-7400 Fire Capital Outlay  To establish and fund the Fire Department Exhaust Removal System with FEMA Assistance to Firefighters Grant (AFG) proceeds and contingency funds as approved att the Feb. 02, 2021 Council Meeting  WATERISEWERI FUND 2. Expenditures Fund  30-76-7200.5970-9101 Water- Transfer tol WIS Cap. Proj. 30-76-7200-5970-9102 Water- Transfer tol Water Plant CPF  $ 350,000 $ 350,000  $ (200,000) 200.000  $ 150,000 200.000 $ 350,000  To repurpose funds originally budgeted for Water Plant Improvements int the w/S Capital Project Fund Note: Only $200K ofthe! budgeted $350ki in FY21 was repurposed as $150K was transferred ati initial setup  (Fund 45) tot the Water Plant Capital Project Fund (Fund 43)  oft thel Water Plant Capital Project Fund  3. Revenue  $ $  3071-3900.3900.000- Fund Balance Appropriations  231.812  $1.948,500 2,180,312 $1.948.500 2,148,500  Expenditures  30-76-7200-5970-9102 Water- Transferi tol Water Plant CPF 200,000  To adjust water plant expansion project budget to agree with Dec. 1, 2020 presentation to council  ELECTRIC FUND 4. Revenue  31-72.3550.3520-0000 Electric Misc. 31-72-7230-570-7401 Electric- East River Electric  4.000 130.000  $ 6.756 10.756 6.756 136,756  Expenditures Infrastructure  To fund East River Subdivision Street Lights Upgrade -funded by developer  5. Revenue  $ 10.756 $ 218.862  31-72-3550.3520.0000 Electric Misc.  $ 13,400 24.156 13.400 232,262  Expenditures  31-72-7230-5300.3300 Electric Supplies/Operations  Tot fund. Johnson Court Apartments Lighting Upgrade to LED funded by developer  WATERISEWER CAPITALPROJECTE FUND  6. Revenue  $ 350,000 150000  S (350,000) 350,000)  4575.3870-3870-0307 Transfer From WIS Fund 4571-7200-570-7410 Water Plant Improvements (Fund 45) tot the Water Plant Capital Project Fund (Fund 43)  Expenditures  $  Tor repurpose funds originally budgeted for Water Plant! Improvements int the w/S Capital Project Fund    6134  8. Consideration and request for approval to adopt Resolution No. 678 (06-2021) authorizing the disposition of certain surplus property andi the auctioning oft thatp property by the electronic service  of GovDeals.com  TOWN OF SMITHFIELD RESOLUTION NO. 678 (06-2021) AUTHORIZING THE SALE OF CERTAIN PERSONAL PROPERTY ATI PUBLIC AUCTION  WHEREAS, the Town Council oft the Town of Smithfield desires to dispose of certain surplus WHEREAS, the Town Council oft the Town of Smithfield desires to utilize the auction services ofa 1. The following described property is hereby declared tob be surplus tot the needs oft the  property oft the Town ina accordance with NC GS 160A-270; and NOW, THEREFORE, BEI ITI RESOLVED by the Town Council that:  public electronic auction service.  Town: Dept. Finance Fire Fire Public Utilities Public Utilities  Vin/Ser.# S/N.768491  Description Data General LDM 900 Printer Con Ex Storage Silo Con Ex Storage Silo  423AAAA871R.30595 2001 American LaFrance American Eagle Fire Engine 423AAAA853RK8596 2003 American LaFrance American Eagle ALS Pumper Truck  2. The Town! Manager or his designee is authorized tor receive, on! behalf oft the Town Council, bids via public electronic auction fori the purchase oft the described property. 3. Thep publice electronic auction will be held beginning no earlier than April 19, 2021. 4. The Town Council further authorizes the disposal of Town surplus property by use ofa public electronic auction system provided by GovDeals Inc. The property for sale can be viewed at www.govdeals. com. Citizens wanting to bid on property may do so at www.govdeals. .com. The terms oft the sale shall be: Alli items are sold asi is, where is, with no express or implied warranties; All items will be sold for cash or certified check only; Paymentr musth ber received fora alli items sold before they may ber removed fromi thep premises; Alli items soldr must bep paidf for and removedi from the site oft the sale within 51 business days The Town Clerks shall cause a notice oft the public auction for surplus property to ber noticed by electronic means in accordance with G.S. 160A-270(c), available on the Town of 6. The highest bid, ifit complies with thet terms oft the sale, may be accepted by the Finance 9. Consideration and request for approval to appoint Julia Narron to the Downtown Smithfield  oft the sale, ort they will be subject tor resale. Smithfield website www.smthfelo-nc.com Director or his designee and the sale consummated.  Development Corporation's Board of Directors 10. Thef following advisory appointment was approved:  Tim Depp was appointed to serve af first term on the Appearance Commission  11. New Hire Report Position Police Officerll PITS SYCC Staff Current Vacancies Position Assistant Finance Director Camp Counselors (Part-time) FirefighterI Firel Inspector (Part-time) Public Works Director Police Officer I(3p positions) Sanitation Equipment Operator Utility Line Mechanic  Department Police P&R-SYCC  BudgetLine  Rate of Pay  10.20-5100-510-0200 $19.52/hr. ($43,646.72lyr.) 10-60-6240-5100-0210 $9.00/hr. BudgetLine 10-10-4200-5100-0200 10-60-6200-5100-0210 10-20-5300-5100-0200 10-20-5300-5100-0210 10-60-5500-5100-0200 10-20-5100-5100-0200 10-40-5800-5100-0200 30-71-7220-5100-0200  Department Finance P&R - Recreation Fire Fire Public Works Police Public Works PU-V Water/Sewer  Business Items:  1. Update and timeline for the Equity Drive Construction Project  Town Engineer Bill Dreitzler explainedt tot the Council that Equity Driveh has been a challenge, buts staff was aware itwould be a challenge. Mr. Dreitzler explained curb and gutter has! been installed on! both sides oft the road and as sidewalk was installed ont the inside perimeter. Drainage has been added to    6135  improve the overall drainage in the area. The challenge has been the reconstruction of the road surface and maintain access tot the many businesses in the area. Staff has provided updates to the business owners and to the public in general. When completed, itv will be a well-constructed road. Thei initialt timeframe was approximately 75 days until completion, but extreme rainy conditions has delayed the project by almost 3 months. Thef finished surface cannot be installed until temperatures are consistently above 65 degrees. This surface will be installed during night time hours to bel less Councilman Scotts statedt that while there! has been some frustration, the road will be a great product once completed. He questioned if there were still semi-trucks parking on the new sidewalk. Town Manager Michael Scottr responded thel Police Chief hasi installed temporary "No Parking" signage and Police patrols have increasedi inf the areai to quickly remove any truck improperly parked. Mayor Moore questioned ifthe original road was poorly constructed andi ifMr. Dreitzler was confident with the reconstruction oft the road. Mr. Dreitzler responded he was confident in the integrity of the 2. Consideration and request for approval to enteri into a contract with ASCM for Phase Planning Director Stephen Wensman explained the Town has worked with ASCM to fabricate and install Phasel land II oft the wayfinding signage. This phase would include thei following: 3 G2 Post & Panel Gateway to follow Frazier & Assoc. Design (with footers & breakaway 7 Lg2-sided Parking Kiosk on2 2p posts (with footers & breakaway bolts) 1 P-Parking sign (by Wells Fargo and United Community Bank on Second St) Mr. Wensman explained thati fundsf fromi the Town's 2%1 tourism money would payi for the project. All except the 71 large parking kiosks were included int the original wayfinding project design. Mayor Moore questioned the size oft the kiosk signs. Mr. Wensman responded they were 79"x3' Town! Manager Michael Scotte explained staff wast tryingt to accommodate the DSDC and provide them the authorityt tor make decisions int their district. Thought the signs doi identify parking, the kiosk provide additional information for pedestrians in the downtown area. This item can be tabled until the May Councilman Scott made a motion, seconded by Councilman Wood, to approve the contract with the elimination oft the seven large 2 parking kiosk signs. Unanimously approved. 3. Consideration and request for approval to use budgeted funds and "in lieu of" park funds for parking lot improvements at the Sarah Yard Center and at the new Splash pad. This request also includes awarding the bid to JP Edwards in the amount of Parks and Recreation Director Gary Johnson explained the Parks and Recreation Department was allocated $22,000 for parking improvements at the Sarah Yard Community Center. Staff was requesting tou use additional" "inl lieu of parkf fundst to add curb and gutter and a curbi island.. Also, staff solicited at total cost from JPI Edwards for parking lot improvements att the newly constructed splash park site. The total cost of both projects would be $62,536. The $22,000 budgeted funds and the  impactful tot the businesses int the area.  new road.  Ill of the Wayfinding Project  Existing Gateway Sign Refurb tol Mimic G1s Designs and planning for new Kiosks  bolts)  and these signs were: suggested by the DSDCE Board.  meeting to allow stafft top provide the Council's feedback to the DSDC.  $62,536  $40,536i inl lieu ofp parkf funds would! be used for the completion of both projects.  Councilman Wood made a motion, seconded by Councilman Rabil, to award the bid to. JP Edwards for parking lot improvements at the Sarah Yard Community Center and at the new Splash Park. Staff was authorized to use $40,536 of "in lieu of' park funds.  Unanimously approved.  4. Update on CUP-17-08: Theron Lee McLamb- Recreational Vehicle Park  Town Manager Michael Scott provided the Town Council with an update on the RV Park. He explained no official requests have been submitted, buts some work has been done that is concerning. When the Town Manager visited the site and discovered that the drainage ditch was installed, but by doing so, the developer cleared a 50' swath of pine trees. The developer was required to leave a vegetative buffer between the properties and the RV park. There are 101 feet oft trees and shrubbery that via aerial view seems dense, but standing next toi it, itis very thin between the drainage ditch andi the! backyards ofthea adjacent properties. Afencev willl be constructed, butithasr noth beeni installed. Next to the drainage ditch, they will install holly bushes/trees approximately 6 apart. The Town Manager believed itwast the desire ofthe Council tol leave more trees int the 50' buffer, but they have been removed. The developer anticipates removing a good portion of the trees remaining on their property. There willl ber nothing but the RVI park! between the drainage ditch and Magnolia Drive. Councilman Scott questioned the purpose of the drainage ditch. The Town Manager responded it created additional drainage for several properties in Pine Acres. Also, one of the conditions of approval was the maintenance oft the ditches. They must remain clean and clear. The developer contends that hel has al large piece ofe equipment to maintain the ditches. In order to use that piece of  equipment, thet trees had to be removed.    6136  The Town Manager stated he and Town Attorney Bob Spence would continue keeping communication open with the developer and his attorney to ensure the Town has the best product  possible fort the community, butt the Town has limited authority. employment agency to conduct Fire Chief search  5. Consideration and request for approval to enter into a contract tol hire an Town! Manager Michael Scott explained staff was requesting the engage the services of an outside firm to assistv with the! hiring ofar new Fire Chief. He stated the Fire Chief position andt the Police Chief positions were the two most dynamic positions in the Town of Smithfield. He stated he did not feel that staff had the adequate time needed to dedicate to hiring this position to ensure the Town was gettingt the proper candidate. Unfortunately, he and the HR Director did not plan for this retirement or Mayor Pro-Tem Dunn questioned ift this process is typically conducted for the Police and Fire Chief. The Town Manager responded the only time the process was done by the Town was when he was Councilman Woodr recommended staff work on hiring the Public Works Director internally and allow the Assistant Fire Chief to serve as Interim Fire Chief. The Town Manager responded he was responsible for hiring new Department Heads. He stated he was against interim positions because he felt the Town should not have to increase the pay oft the second in command. He stated a new Fire Chiefs should bei in place att thet time oft the current Fire Chief's retirement or closely thereafter. Councilman Scotts stated hes struggled with paying an outside consultant tor runt the hiring process. Councilman Stevens statedi it appeared that the Council was concerned about spending $12,000t to hire a consultant, buti it would cost the Town more ift the wrong candidate was chosen toi fill the Fire Chiefs position. He stated the Town should doi its due diligence to make sure the right person was  fort the retirement oft the Public Works Director.  hired as the Police Chief.  hiredt tof fillt that position.  Councilman Barbour made a motion, seconded by Councilman Stevens, to approve the request to enter into a contract with Triangle J. Council of Governments to assist with the hiring of the Fire Chief position. Councilman Barbour, Councilman Stevens, Mayor Pro- Tem Dunn and Councilman Rabil voted in favor of the motion. Councilman Lee, Councilman Scott and Councilman Wood voted against the motion. Motion passed4to3.  6. FY2021-2022 Budget Discussions  Town Manager Michael Scotte explained this was simply on the agenda soi ift the Council so chose to recess this meeting until a date time certain to begin budget discussions. Mayor Moore suggested the Town Manager provide al list ofp possible budget meeting dates tot the Council. Councilman Scott asked the Town Clerk to reaffirm the vote on Business Item #5. The Town Clerk indicated Councilman Barbour, Councilman Stevens, Mayor Pro-Tem Dunn and Councilman Rabil votedi inf favor ofther motion. Councilman Lee, Councilman Scott and Councilman Wood voted against the motion. Councilman Rabil stated he did not vote. Mayor Moore reminded the Council that not  voting ont this type of business item constitutes as a vote int the affirmative.  Councilmembers Comments:  Councilman Barbour expressed his appreciation to Town staff for communicating with NCDOTt to get thei intersection ofV Wilson's Mills Road and M. Durwood Stephenson Parkway fixed. Mayor Moore expressed his appreciation to the Parks and Recreation staff on the Easter Bunny going around Town. MayorMoore reminded everyone the Town would be conducting a litter sweep in7 Town on April 24th. He stated the amount ofl litter throughout the state was appalling.  Town Manager's Report:  Town! Manager Michael Scottg gave al brief update tot the Council on the following items:  Ther monthly utility arrears information! is attached to this report. We are witnessing a flattening outo oft the accounts that were under contract created due tot the Governor's previous Covid-19 restrictions regarding utility cut-offs and contract requirements. Numbers have dropped and are Staff is beginning the process tok bid the annual streetr resurfacing contract. Staffi isr reviewing the streetr resurfacing schedule as created! by' WithersRavenel, comparing the next set of streets that back open for in-person: assistance on! May 3rd. Thel Manager is recommending at temporary daily opening time of8 8:30 as opposed to 8:00 in ordert to cleant the hight touch areas prior to customers  normalizing in comparison top pre-covid times. arei ins significant need ofr repair this year.  Ifthe Covid-19 environment remains as it currently is, Town! Hall will be coming into the buildingi int the morning. Staff hours will remain unchanged.    6137  Closed Session Pursuant to NCGS 143-318.11 (a)(4)  Mayor Pro-Teml Dunnr madea ar motion, seconded by Councilman Wood, to enteri into Closed Session pursuant Councilman Barbour made ar motion, seconded by Mayor Pro-Tem Dunn, tor reconvenel in Open Session.  tot the aforementioned: statute. Unanimously approved ata approximately 10:51pm  Reconvene in Open Session  Unanimously approved ata approximately 11:21pm. No action was taken by the Council following the Closed Session  Adjournment  Being noi further business, Councilman Barbour made a motion, seconded by! Mayor Pro-Tem Dunnt to adjourn  ther meeting. Unanimously approved. Ther meeting adjourned ata approximately 11:20pm.  OFSMITAR LHone  M.Andy. Moore, Mayor  Sosois Sarish Shannan L. Parrish, Town Clerk  THF