6179  The Smithfield' Town Council reconvened its June 1, 2021 meeting on Thursday June 24, 2021 at 7:00 pm via  Conference Call, Mayor M. Andy Moore presided. John Dunn, Mayor Pro-Tem (6:59pm until 7:23pm) David Stevens, District 2 (7:06 pm until 7:23 pm) Travis Scott, District 3( (7:09 pm until 7:23p pm) Dr. David Barbour, District 4 (6:50 pm until 7:23 pm) Stephen Rabil, At-Large (6:58 pm until 7:23 pm)  Councilmen Present:  Administrative Staff Present Michael Scott, Town! Manager Ted Credle, Public Utilities Director Jeremey Daughtry, Assistant Fire Chief Lawrence Davis, Public' Works Director Gary Johnson, Parks & Rec Director Timb Kerigan, Human Resources/PIO Shannan Parrish, Town Clerk R. Keith Powell, Chief of Police Greg Siler, Finance Director Stephen Wensman, Planning! Director Administrative Staff Absent  Councilmen Absent Marlon Lee, District1 Roger Wood, At-Large  Reconvene: May 20th Meeting Mayor Moore reconvened the meeting at 7:09 pm FY2020-2021 Year End Budget Amendments and approval. They are as follows:  Roll Call  Town Clerk Shannan Parrish conducted: a roll call oft the Council Members present for the meeting. Town Manager Michael Scotte explainedt therev were three attachments provided tot the Council for consideration  1. Year-End Budget Amendments for 2020-2021 2. Year-End Project and Purchase Encumbrances for 2020-2021 3. Year-End Purchase Order Encumbrances for 2020-2021  Councilman Scott questioned the impact these amendments would have on the respective funds fund balances. Finance Director Greg Siler explained there should be noi impact to the fund balance aty year end. Hei further explained that no fund balance would be used if revenues exceeded expenditures in each ofthe  funds.  Councilman Barbour made ar motion, seconded by Councilman Stevens, to approve the following:  1. Year-End Budget Amendments for 2020-2021 2. Year-End Project and Purchase Encumbrances for 2020-2021 3. Year-End Purchase Order Encumbrances for 2020-2021  Unanimously: approved.  Attachment1  BUDGET AMENDMENTS June 24, 2021  GENERAL FUND I. Revenue  BEFORE $ 200,000 $ 194,000  ADJ. $ 20,000 20000  AFTER $ $  220,000 214,000  10-00-3460-3100-0000 Occupancy Tax  Expenditures  1061-4110-5300-5601 Non-Depart. Occupancy Tax To increase occupancy taxe expenses tor match receipts  2. Revenue  $  10-40-3400-3403-001  Cemetery- Riverside Ext.  20,000  51.250  71,250    6180 $  Expenditures 10.60.5500-5300.3410  S  $ 51,250  Gen. Serv. Riverside Ext. Reimb 20.000  71,250  To increase Riverside Cemetery expenses tor match revenue 10-40.3400-3403-0003 Grave Opening Fees  3. Revenue  $ 40.000 26,000  $ $  60,450 46,45  20,450 $ 20.450  Expenditures 10-60-5500-5300.3420  Gen. Serv. -Grave Opening  To increase grave opening expenses tor match revenue  4. Expenditures  $  $ (173,000) 173.000  $  10-30-5800-570-7401 Streets- Cap. Improv. Resurfacing 173,000  10.76-5600-5970-9100 Transferi to CPF To move funds to payf for Equity Drive Repairs  173.000 173.000  173,000  Revenue 10.20.3300.3307-0010 Expenditures  $  SAFR Grant  11.000 $ 1.112,100  32.209 32,209  43.209 1,144,309  10.20.5300-5100.0200 Fire Salaries To increase salaries paid! by SAFR Grant  6. Expenditures  $ (102.641)  $ 111,449 157,077 $ 268,526  10.20-4120-5400-9529 D/S EMS GARAGE 10-00-9990-5300.0000 General Fund Contingency  $ 8,808 102,641 259.718 268,526  Tot fund the payoff oft the EMS building loan with USDA as approved att the! 5/25/2021 council meeting  7. Revenue Appropriation Expenditures 10.30-5700-570-7310 To increase budget to match expenses 8. Expenditures 10-10-4110.5300.3305 1020-4120-5400-9544 Rolling Stock 2016 10204120-5400-9545 Fire Truck 10-40-4120-5400-9526 Hookl Lift Truck 10-60-4120-5400-9535 D/S Aquatic Center- -FOP 10-10-4200-53002900 Finance- Professional Fees/Dues 10-10-4200-5300-3305 Finance- Misc. 10-10-4900-5300-1700 Planning Equip and Repair  10.30.3900.3900.0100 Powell Bill Fund Balance  $ 40.000 $ 40,000  $ 40,000  s 211.590  Powell Bill- Patch &F Resurface  251,590  $ 3,272  $ 92 23 50 524 3,437  3,272 78,162 46,831 42,087 185,576 50 524 4,525  Non-Depart. Misc.  $ 78,070 46,808 42,107 (20) 185,624  (48)  1,088    6181  10.20-5100-5300.3710 Police J.C. Board OfE Education 10.20-5400-5300-17001 EMS- Building Maint./Repair 10.60-5500-570-7400 General Serv. Capital Outlay 10.30-5650-5300-170 Garage- Equip. Maint. & Repair 10.30-5650-5300.3100 Garage- -Vehicle Supplies/Maint 10-40.5800-530-1000 Sanitation Debt Collection Fee 10-40-5800-5300.3100: Sanitation Vehicle Supplies/Maint 10.00-9990-5300-000: General Fund Contingency  733 5,124 1,615 1,400 75  733 47,000 5,124 26,000 68,300 2,615 1,700 26,100 75 263,000 60,000 861,674  10.20-5300-5100.0250 10.60-5500-5300.0760  Fire Overtime  17,000 30,000 8,000 18,000 48,300 20,000 1,000 300 11,300 14,800 40,000 20,000  General Serv. Temp Labor  10.30.5650-5300.3300 10-40.5800-53004900  Garage Supples/Operations Sanitation Landfill Fees  225,000 157.077 $ 861,674  38,000 (157.077)  Tol balance departments aty year end 10.00.3900.3900.0000 Expenditures Maint.  9. Revenue  $ 1,838,544 $ 60.000  $ 120,000 120,000  Fund Balance Appropriation  1,958,544 180.000  10-40-5800-5300-3100: Sanitation Vehicle Supplies and To increase budget tor match unexpected cost ofv vehicle repairs  WATERISEWER FUND 10. Expenditures  30-71-7200-5300-1000- Water Plant- Debt Collection Fee $ 30-71-7220-530-1000 Wtr/Sewer Dist- Debt Coll Fee 30-00.990-5300-0001 Water/Sewer Contingency  $ 75 $ 100 (175)  75 100 359.830 360,005  360.005 360,005  Tof fund Penn Credit Debt Collection Cost  11. Expenditures  3071-200.5300.0771 Water/Sewer Unemploy. Comp.  $ 359.830 $ 359.830  $ (409) $  409 $  409 359.421 359.830  30-00-9990-5300-0000  Water/Sewer Contingency  Tot fund unemployment claims paid by State  12. Revenue  $ 2,162,312 $ 2,517,900 359.421 $ 2.877,321  30-71-3900.3900.0000 Expenditures 30.00-9990-5300.0000  Fund Balance. Appropriation  300,000 $ 610,000 (310.000) 300,000  2,462,312 3,127,900 49.421 $ 3,177,321  30-71-7220-5300.45001 Water/Sewer- Sewer Treatment  Water/Sewer Contingency  Toi increase budget fora additional sewer treatment cost    6182  ELECTRIC FUND 13. Expenditures 31-00.990.5300-0000  31-72-7230-5300-100 Electric- Debt Collection Fee  $ 331.664 331,664  $ (400)  400 $  400 331,264 331,664  Electric Contingency  To fund Penn Credit Debt Collection Cost  14. Expenditures 31-72-7230-530-4800 Electric Purchase  $ 12,615,420 $ 12,615,420  $ (7,456,200) 6,300,000 1.156.200  $ 5,159,22 1,156.200 6.315.420  Electric- NCEMPA/Non Demand  31-72-7230-5300-4801 Electric- NCEMPA/Demand 31-72-7230-5300-4802 Electric- -N NCEMPA/Non Demand  To redistribute electric power purchase budget into specific categories  15. Revenue  31-72-3550.3520.0002 Electric- Online Convenience Fee 34,000  60,000 $ (35,000) 95.000 $ 60,000  $ $  94.000 188,000 95.000 $ 283.000  Expenditures 31-72-7230-300-4501  $ 223,000 $ 223.000  Elect. Service Contracts  31-72-7230-5300-4401 Elect. Debit/Credit Card Fee  Toi fund bank merchant services fees fromi increase revenue ofconvenience fees and contract services  16. Expenditures 31-00.9990-5300.0000  $ 331,264 331,264  $ 330,855 (409) $ 409 409 $ 331,264  Electric Contingency  31-72-7230.5300.0771 Electric- Unemploy. Comp.  To fund unemployment claims paid by State  Firemen Relief Fund 17. Revenue Expenditures  50-3900-3900-0000 Fund Balance. Appropriations 5020.5310.5300.3500 Firemen Supplemental Retirement To balance the Firemen Relief Fund aty yeare end General Fund Capital Projects Fund  12,460 S 9,050 12.460  $ 12,460 $ 21,51  $  18. Revenue Expenditures  46.75.3870.3870.0305 Transfer GF Equity Drive Repair 46:30-5800-570-7408 Equity Drive Repair  827.000 $ 827.000  173.000 173.000  1,000.000 1,000.000    6183  To recordt transfer from GF for Equity Drive Repair  Attachment2  ENCUMBRANCESI FROM 2020-2021 TO 2021-2022  GENERAL FUND 10-61-4110-5300- 5710 10-61-4110-5300- 5712 10-10-4900-5300- 4501 10-10-4900-5700- 4502 10-60-5500-5300- 3440 7300 10-30-5600-5700- 7400 10-76-5800-5970- 9110  Non-Departmental- Economic Development Non-Departmental- S.H.A.R.PI Reimbursements Planning Service Contracts (Engineering  15,000 40,000 14,400 25,000 28,121 7,500 112,406 93,000 80,000 $ 415,427  Standards Manual & Pedestrian Planning) Planning Condemnation General Serv. Appearance Commission Streets -Capital Outlay (195 Bridge Lighting) Sanitation Transfer to GFCapital Reserve Fund  10.60.5500-570-7400 General Serv. Capital Outlay (Christmas Lights) 10-30-5600-5300- Streets -Sidewalk & Curb Repair (NCDOT Sidewalk  Agreement)  NATERI FUND 30-71-7200-5700- 7400 30-71-7220-530- 5710 Electric FUND 31-72-7230-5700- 7401 31-76-7230-5970- 9110  Water Plant- Capital Outlay  35,000 222.730 $257,730 222,730 30,000 75,000 $327.730  Water Dist/Sewer Coll. Economic Development  3-72-7230-5300-5710 Electric Economic Development  Electric- East Riverl Infrastructure Electric- Transfer to Electric CRF  J.B.GEORGE BEAUTIFICATION FUND 40-61-4100-5300- J.B. George 40-61-4100-5300- J.P. George  3400 3410 Attachment3  Projects Projects  $ 3,348 508 $ 3.856  ENCUMBRANCES FOR PURCHASE ORDERS ISSUED PRIOR TO 6/30/2021  ACCOUNT DESCRIPTION Meetings  AMOUNT REQUESTED  G/LACCOUNT 3302  DEPARTMENT VENDOR  PO#  10-10-4100-5300- Supplies/Council  Fire  Bound Tree Medical  20218836 $1,324.00    6184 $986.20 $495.00  10-10-4100-5700- 7400 10-10-4200-5300- 3300 1700 10-20-5100-5300- 3100 10-20-5100-5300- 3300 10-20-5100-5300- 3300 10-20-5100-5300- 3600 10-20-5100-5300- 3600 10-20-5100-5300- 3600 10-20-5100-5300- 4002 10-20-5100-5700- 7400 10-20-5300-5300- 3300 10-20-5300-5300- 3600 10-20-5300-5700- 7400 10-20-5300-5700- 7400 10-20-5300-5700- 7400 10-30-5700-5300- 3100 7300 10-30-5700-5700- 7310 10-30-5700-5700- 7310 10-40-5800-5300- 3100 10-60-5500-5700- 7400 10-60-5500-5700- 7400 10-60-5500-5700- 7400 3450 10-60-6200-5700- 7400 10-60-6200-5700- 7400 10-50-6200-5700- 7400 10-60-6200-5700- 7400 10-60-6200-5700- 7400 10-60-6200-5700- 7400 10-60-6200-5700- 7400 10-60-6220-5300- Generator 1301 10-60-6220-5300- Equip! Maintain & 1700 10-60-6220-5300- Equip Maintain & 1700 10-60-6220-5300- 3300 10-60-6220-5700- 7400 10-60-6220-5700- 7400  Capital Outlay Supplies/Operations Finance Repair Vehicle Supplies Supplies/Operations Police Supplies/Operations Fire Uniforms Uniforms Uniforms Drug Forfeiture Capital Outlay Supplies/Operations Fire Uniforms Capital Outlay Capital Outlay Capital Outlay Vehicle Supplies Repair  Gen Gov Police Police  Forms & Supply Zones Applied Concepts  20218754 20218731 20218823 $1,872.75  10-20-5100-5300- Equip Maintain &  Lawmens Safety Supply 20218767 $1,877.92 Lawmens Safety Supply 20218734 $3,600.00 Lawmens Safety Supply 20218663 $13,199.95 Lawmens Safety Supply 20218733 Lawmens Safety Supply 20218824 NC State University First Citizens Bank (NCDMV) Bound Tree Medical Advanced Emergency Services Larry Bradley David Hinton  Bound Tree Medical  20218836 $1,324.0C  Police Police Police Police Police Fire Fire Fire Fire  $373.39 $732.00  20218788 $1,275.00 20218764 $2,400.00 20218836 $2,648.00 20218831 $7,534.52 20218848 $18,000.00 20218826 $2,319.83 20218866 $3,700.00 20218825 $240,626.80 20208091- R1  Fulford & Jones Asphalt 20218835 $3,500.00 Kelvin Mcarten Concrete 20218851 $16,900.00  Public Works Southern Vac Public Works Construction  10-30-5700-5300- Sidewalk & Curb  Patch & Resurface Public Works Garris Grading Patch & Resurface Public Works Garris Grading  $4,365.60  Vehicle Supplies Capital Outlay Capital Outlay Capital Outlay Projects Capital Outlay Capital Outlay Capital Outlay Capital Outlay Capital Outlay Capital Outlay Capital Outlay Fuel/Maintenance Repair Repair Supplies/Operations Fire Capital Outlay Capital Outlay  Public Works Smithfield Diesel Repair 20218867 $27,000.00 Public Works Acme Stone Company 20218470 $16,004.00  20197362- 20197408- R2  Public Works Mark Gregory Roofing R2 Public Works Dennis Evans Parks &F Rec Hale Artificier Inc Parks &F Rec Deere & Company Parks &F Rec JLP Carpentry Parks &F Rec Southern Tide Homes Parks &F Rec Rodney S Blackmon Parks & Rec JLP Carpentry Parks & Rec Magic Murals Parks & Rec JLP Carpentry Parks & Rec Powersecure Inc Parks & Rec Zones Parks &F Rec Powersecure Inc Parks & Rec Duffield Aquatics Parks & Rec Equipment  $14,800.00 $10,000.00  10-60-6200-5300- Recreation Special  20218317 $3,750.00 20218558 $10,103.22 20218749 $9,500.00 20218750 $22,750.00 20218839 $6,500.00 20218840 $4,000.00 20218842 $3,000.00 20218861 $21,295.00 20218864 20218791 $1,481.00 20218838 $1,463.66 20218836 $1,324.00 20218804 $3,079.87 20218841 $4,630.20  $649.96  Bound Tree Medical Prosource Fitness    6185  10-60-6240-5300- 3300 10-60-5240-5700- 7400 TOTAL 30-71-7220-5700- 7400 401 OTAL ELECTRIC FUND 31-72-7230-5300- 0800 1700  Supplies/Operations Fire Capital Outlay  Bound" Tree Medical  20218836 $1,324.00 20218837 $4,920.00  Parks &F Rec Donald Sugg  $496,629.87  RDE Braswell Wesco  Capital Outlay Infrastructure  Water Sewer Construction  20218874 $173,578.00 20218721 $1,819.50  30-72-7230-5700- East River Electric  Electric  $175,397.50  Training/Conf Repair  Fire Electric  Bound Tree Medical Jackson Builders  20218836 $1,324.00 20218784 $3,300.00  31-72-7230-5300- Equip Maintain &  $4,624.00  GENERAL CAPITAL PROJECTI FUND  45-71-7220-5700- 7419  McClungs Electric &  Lift Station Repair Water Sewer Plumbing  20218392 $4,200.00  Adjourn  Councilman Scottr made ar motion, seconded by Councilman Stevens, to adjourn the meeting. The meeting  adjourned ata approximately 7:23 pm.  OFSHITRA HAHoN  M.A Andy) Moore, Mayor  CM THFIEI  Shannan L.F Parrish,  SsoAb  Town Clerk