AGENDA Sawmills Town Hall Tuesday, July 16,2019 6:00 pm  Regular Meeting of the Sawmills Town Council  1. Call To Order 2. Invocation 3. Pledge of Allegiance 4. Adopt Agenda 5. Approve Meeting Minutes 6. Public Comment 7. Recognitions: A. Recycle Rewards 8. Public Hearing: Amending Town Charter: A. Open Public Hearing B. Staff Comments/Recommendations C. Public Comment D. Close Public Hearing E. Council Action 9. Financial Matters:  Mayor Johnnie Greene Ret. Pastor Ed Warren Mayor Johnnie Greene Mayor Johnnie Greene Mayor Johnnie Greene Mayor Johnnie Greene Mayor Johnnie Greene Mayor Johnnie Greene Mayor. Johnnie Greene Mayor Johnnie Greene Mayor. Johnnie Greene Mayor. Johnnie Greene Mayor Johnnie Greene Mayor Johnnie Greene Mayor. Johnnie Greene Mayor. Johnnie Greene Mayor. Johnnie Greene Mayor Johnnie Greene Mayor Johnnie Greene Mayor Johnnie Greene Mayor Johnnie Greene Mayor Jobnnie Greene Mayor Johnnie Greene  A, June 18, 2019 Regular Meeting Minutes B. June 18, 2019 Closed Session Minutes  A. Caldwell County D.A.R.E. Donation Request B. Playground Equipment Purchase Bank Signature Cards D. Sawmills Community Optimist A. AMI Water Meter System Overview A. Planning Board. Annual Report  10. Discussion:  11. Planning Matters: 12. Public Comment 13. Updates: A. Code Enforcement Report B. Council Comment 14. Adjourn    June 18, 2019  TUESDAY,JUNE 18, 2019  TOWN OF SAWMILLS REGULAR COUNCIL MEETING  6:00 PM  COUNCIL PRESENT Mayor Johnnie Greene Keith Warren Rebecca Johnson Joe Norman Clay Wilson 6:00pm.  STAFF PRESENT Christopher Todd Terry Taylor Julie. A Good Karen Clontz  CALL TO ORDER: Mayor Johnnie Greene called the meeting to order at approximately  INVOCATION: Pastor Don Ingle gave the invocation.  PLEDGE OF ALLEGIANCE: Mayor Johnnie Greene led the Pledge of Allegiance. ADOPT AGENDA: Mayor Johnnie Greene asked for a motion to adopt the June 18, 2019 Keith Warren made a motion, and Rebecca Johnson seconded, to adopt the June 18, 2019  Agenda.  Agenda. All were in favor.  APFROVEMARCH7,2019 BUDGET WORKSHOP MINUTES: MayorJohnnie Greene asked for a motion to approve the March 7,2019 budget workshop minutes. Rebecca Johnson made a motion, and Joe Norman seconded, to approve the March 7, 2019  budget workshop minutes. All were in favor.  APPROVE APRIL 4, 2019 BUDGET WORKSHOP MINUTES: Mayor Johnnie Greene asked for a: motion to approve the April 4, 2019 budget workshop minutes. Joe Norman made a motion, and Keith Warren seconded, to approve the April 4, 2019 budget  workshop minutes. All were in: favor.  APPROVE APRIL: 18, 2019. BUDGET WORKSHOP MINUTES: Mayor Johnnie Greene asked for a motion to approve the April 18, 2019 budget workshop minutes. Joe Norman made a motion, and Rebecca Johnson seconded, to approve the April 18, 2019  budget workshop minutes. All were in favor.    June 18,2019  APPROVE MAY 21, 2019 REGULAR MEETING MINUTES: Mayor Johnnie Greene Rebecca Johnson made a motion, and Keith Warren seconded, to approve the May 21,2019  asked for a motion to approve the May 21, 2019: regular meeting minutes.  regular meeting minutes. All were in favor.  APPROVE JUNE 5, 2019 SPECIAL MEETING MINUTES: Mayor Johnnie Greene Joe Norman made a motion, and Keith Warren seconded, to approve the. June 5, 2019 special  asked for a motion to approve the June 5, 2019 special meeting minutes.  meeting minutes. All were in favor.  APPROVE JUNE 5, 2019 CLOSED SPECIAL MEETING MINUTES: Mayor Johnnie Greene asked for a motion to approve the June 5, 2019 closed special meeting minutes. Joe Norman made a motion, and Rebecca Johnson seconded, to approve the June 5, 2019  closed special meeting minutes. All were in favor.  PUBLIC COMMENT: Mayor Johnnie Greene asked if anyone had any questions or Megan Clark, a citizen of the Town of Sawmills, spoke on the topic of recycle. Ms. Clark  comments at this time.  would like the Town to continue the recycle program.  RECOGNITIONS:  RECYCLE REWARDS WINNER: Mayor Johnnie Greene announced Ms. Lesly Maldonado as the June Recycle Rewards winner. A credit ofthirty-two dollars ($32.00) will  be added to her sanitation bill. No Council action was required.  PUBLIC HEARING: FY 2019-2020 BUDGET:  OPEN PUBLIC HEARING: Mayor Johnny Greene asked for a motion to open the public Joe Norman made a motion, and Clay Wilson seconded, to open the public hearing. All were  hearing. ini favor.  STAFF COMMENTS/RECOMMENDATIONS: Town Administrator Christopher Todd stated that the budget is balanced as required by the NCLocal Government Budget and Fiscal Control Act. The Town's overall budget for FY 2019-2020 totals three million one hundred    June 18,2019  twenty-four thousand two hundred fifty-eight dollars ($3,124,258.00). A few highlights of the proposed budget include no property tax increase; funds to allow for Republic Services to provide both recycling and sanitation collection; zero percent (0%)increase oft the sewerr rates; an appropriation of Water and Sewer Fund reserves will be made this fiscal year; maintains current levels of benefits for employees. The Town will also maintain its current levels of  service to the citizens.  PUBLIC COMMENT: Mayor Johnny Greene asked if anyone wished to speak on the FY Alan Hall spoke on the topic of recycling. Mr. Hall would like the Town to continue the Johnny Wilson spoke on the topic of recycling and giving Republic Services the Town's sanitation pickup. Mr. Wilson stated that the Town of Sawmills started as a Sanitary District and the Town should continue to collect sanitation and not contract it out. Mr. Wilson stated that no one else but the Town should take care of Town business. Mr. Wilson stated that he Olivia Ford spoke on the topic of recycling and giving Republic Services the Town's sanitation pickup. Ms. Ford stated that she agrees with the Town continuing the recycle program, but feels the Town did not take the time to look at other options besides Republic Services. Ms. Ford wanted to know what the current cost of the sanitation pickup for the Townis. Ms. Ford stated that the Town should continue to pick up sanitation and not contract Kelly Price spoke on the topic of recycle and giving Republic Services the Town's sanitation pickup. Mr. Price stated that hel has watched reports regarding recycling and most of the time the recycle goes to the landfill. Mr. Price stated that he could not see spending money on the recycle if the recycle products just go: into the landfill. Mr. Price asked if anyone can tell him where the recycle goes. Mr. Price stated the he agrees with Ms. Ford and the Town should explore other options. Mr. Price asked if it was more cost effective for the Town to keep sanitation pickup instead of contracting the service out. Mr. Price stated that the Town should discuss this issue more because to him it seems that this discussion has been rushed.  2019-2020 Budget. recycle program.  is against excess spending by the Town.  the service out.  CLOSE PUBLIC HEARING: Mayor Johnny Greene asked for a motion to close the public Joe Norman made a motion, and Rebecca Johnson seconded, to close the public hearing. All  hearing. were in favor.  COUNCIL ACTION: Mayor Johnnie Greene asked Council if anyone had anything to add Rebecca Johnson stated that there had been lots ofdiscussion about the budget and the recycle and sanitation pickup. Councilwoman Johnson stated, in her opinion, that when the sanitation driver the Town has now: retires that some Council members would like for the Town to hire someone to replace him and keep the sanitation pickup in the Town. Councilwoman Johnson  before voting on the budget.    June 18, 2019  stated that she believes that the Town should wait a year and explore other options regarding the recycle pickup. Councilwoman Johnson stated that there was a twenty-six thousand dollar ($26,000.00) increase to the recycle contract and she just doesn't feel that it is a good use of Joe Norman stated that he is in favor of recycling. Councilman Norman stated that the citizen's pay taxes and the Town should provide the services. Councilman Norman stated that he did not feel that the cost of recycle was too bad. Councilman Norman stated the he feels that the Town should take dare of its citizens. Councilman Norman also stated the he felt the Town was saving money by giving the sanitation pickup to Republic Services and the Town can always go back toj picking up the trash after the contract is up in three (3)years. Clay Wilson stated that he is for recycling, but the contract from Republic Services is seventy- two thousand dollars ($72,000.00) to ninety thousand dollars ($90,000.00) with a three point five percent (3.5%) increase per year. Councilman Wilson stated that it would only cost the Town tipping fees ofapproximately fifteen thousand dollars ($15,000.00) per year to take the recycle to the landfill. Councilman Wilson wanted to know where the Town should draw the line for the cost. Councilman Wilson stated that only about sixty-six percent (66%) of the Town recycles now. Councilman Wilson stated that Council was informed ofa company out ofMorganton, Simply Green, that would pick up the recycle for citizen'st that wanted to sign up for the program for approximately sixteen dollars ($16.00) per month. Councilman Wilson stated that the sanitation driver was retiring, but stated SO did the last Public Works Director and we replaced him with the Assistant Public Works Director. Councilman Wilson stated that giving up sanitation felt like he was signing the Town away. Councilman Wilson stated that Sawmills was started sO the Town could be self-sufficient and take care of its self. Councilman Wilson stated that there is no weight in recycle which is why the value has plummeted and the cost for the Town to have the recycle picked up has skyrocketed. Councilman Wilson stated that the Town should continue the sanitation program in house with the cost being around forty-five thousand dollars ($45,000.00) per year compared to ninety thousand dollars ($90,000.00) per year with the Republic Services contract and look at recycle in another year. Councilman Wilson stated that the budget was completed and agreed upon until about ten (10) days ago when Facebook blew up and now the budget is changing. Joe Norman made a motion, and Keith Warren seconded, to adopt the FY 2019-2020 Budget.  Town resources.  All were in favor.  FINANCIAL MATTERS:  SPARTAN ATHLETIC CLUB DONATION REQUEST: Mayor Johnnie Greene stated that the Spartan Athletic Club had requested a donation in the amount oftwo hundred dollars Clay Wilson made a motion, and Joe Norman seconded, to give a donation in the amount of two hundred dollars ($200.00) to the Spartan Athletic Club. All were in favor.  ($200.00).  REPUBLIC TRASH AND RECYCLING COLLECTION CONTRACT: Town Administrator Christopher Todd stated that Council had a draft agreement with Republic    June 18,2019  Services to provide both trash and recycling curbside çollection. The agreement would be effective July 1, 2019 through June 30, 2022, at which point the agreement can be renewed. The projected cost for FY2019/2020: is projected tol be two-hundred seventy thousand dollars ($270,000.00). This cost will have a three point five percent (3.5%) CPI increase annually Joe Norman made ai motion, and Keith Warren seconded, to approve the agreement with Republic Services in the amount oftwo-hundred seventy thousand dollars ($270,000.00) with a three point five percent (3.5%) CPI increase annually over the course oft the agreement. Clay Wilson and Rebecca Johnson voted against the agreement. With a1 tie vote oftwo (2) in favor and two (2) opposed, Mayor Johnnie Greene broke the tie by voting in  over the course oft the agreement.  the affirmative.  DISCUSSION:  WATER AND SEWER GIS: Town Administrator Christopher Todd stated that as part of the FY 2018/2019 budget the Town Council included funding to create a Geographic Information System (GIS) for both the water and sewer infrastructure. This system will allow town staff to better track and assess the quality ofboth the water and sewer system.  The Town partnered with the WPCOG to create the GIS system. Tom Bell from the WPCOG gave a presentation on the system.  No Council action was: required.  COUNCIL-MANAGER FORM OF GOVERNMENT: Town Administrator Christopher Todd stated that in order to promote a high level of professionalism and long-term sustainability within the professional staff of the Town of Sawmills, the Town Council is currently considering a charter amendment, pursuant to. North Carolina General Statute 106A- 102, to change the form ofgovernment from Mayor-Council to Council-Manager. The Town of Sawmills currently employs a Town Administrator who acts in a similar role to a Town Manager. The Town Manager would have all of the duties described in North Carolina General Statute 160A-148, and any other duties as determined by the Town Council. Council must hold a public hearing to amend the charter of the Town of Sawmills, changing Joe Norman made a motion, and Keith Warren seconded, tol hold a public hearing during the regularly scheduled July 16, 2019 Council meeting, to amend the charter of the Town of Sawmills, changing the form of government from Mayor-Council to Counci-Manager. All  the form of government from Mayor-Council to Council-Manager.  were in favor.    June 18, 2019  APPOINT ETJPALNNING BOARD MEMBER: Mayor. Johnnie Greene stated that Ryan Wilson, Town of Sawmills ETJ Planning Board Member, contacted staff and informed them that he had moved out of the Town of Sawmills ETJ. Mr. Wilson also informed staff that he had spoken with Adam Wilson, who lives in the Town of Sawmills ETJ, and Mr. Adam  Wilson would be willing to serve on the Planning Board.  Joe Norman made ai motion, and Clay Wilson seconded, to appoint Adam Wilson to the Town ofs Sawmills Planning Board in the ETJ seat for a term oftwo (2) years beginning July 1,2019  and ending July 1,2021. All were in: favor.  PUBLIC COMMENT:  Kelly Price stated that he appreciated the Council's discussion before voting on the Republic Services agreement. Mr. Price stated that personally he thought that the agreement was a waste ofTown money. Mr. Price also stated that he appreciated all the Council does and he  hopes they keep up the good work.  JUNE CODE ENFORCEMENT REPORT: There are seven (7) code enforcement cases  open:  Chaney Carter, owner of 4361 Sawmills School Rd. Overgrown vegetation. Town Planner Hunter Nestor stated that a letter was sent on July 19, 2018, with a deadline of August 3, 2018. Town Planner Hunter Nestor stated that the nuisance was abated by the Town on August 10, 2018. Town Planner Hunter Nestor stated that a lien will be placed on the property for the cost of the mowing. Town Planner Hunter Nestor stated that a hearing was held on September 6, 2018, and Ms. Carter did not show SO Jessie Kristian Smith, 4215 Trojan Ln. Fowl running loose. Town Planner Hunter Nestor received a written complaint from adjacent property owner stating that resident at 4215 Trojan Lnl had approximately one (1)to fifteen (15)chickens and six (6) ducks running loose. Traveling public along Trojan Ln are consistently having to stop to wait on ducks to cross the road or sunning in the road. School buses have needed to blow horns to get them to move. Also, the chickens are digging up the neighbor's property. Town Planner stated that a certified letter was sent to home owner on February 21, 2019. Town Planner Hunter Nestor stated that the site was visited and there were fowl running loose in the back yard and roosting. There are also materials accumulation surrounding the home, which looks as though property owners are building a fence. Town Planner Hunter Nestor stated that a second notice was sent on April 16, 2019, with a deadline of April 27,2019. Town Planner Hunter Nestor stated that he visited the site and aj pen looks to be completed and fowl were in pen; Carolyn Bray/Robyn Brittian, 2570 Baker Circle. Abandoned mobile home. Town Planner Hunter Nestor states that he is working with Town Attorney Terry Taylor to  Town will proceed to demolish house;  abate;    June 18,2019  Horror Fields, Kiser-Sawmills, Helena St. Fence/buffer. Town Planner Hunter Nestor stated that a complaint was received on April 10, 2019. Town Planner Hunter Nestor stated that the property is not in compliance with the conditions set in CUP. Town Planner Hunter Nestor stated that a NOV letter was sent out on April 11,2019, with a deadline of May 10, 2019. Town Planner Hunter Nestor stated that he made a site visit on May 30, 2019 and owner is working to get property in compliance but there John Wilcox, 2322 Ellen St. Overgrown vegetation. Town Planner Hunter Nestor received a written complaint on April 22, 2019. Town Planner Hunter Nestor sent a NOV letter with a deadline ofMay 5, 2019. Town Planner Hunter Nestor visited the site on May 7, 2019. Noi improvement had been made. Town Planner Hunter Nestor sent another NOV letter. Town Planner Hunter Nestor stated that he spoke with property owner on May 23, 2019, and property has been mowed and is now in Charles and Patsy Crotts, 4200 Crotts Mobile Home Park Dr. Overgrown vegetation. Town Planner Hunter Nestor received a written complaint on May 21, 2019. Town Planner Hunter Nestor sent a NOV letter with a deadline of June 3, 2019. Town Planner Hunter Nestor stated that the letter came back and was resent to updated address on May 28, 2019. Town Planner Hunter Nestor stated that hel has notreceived aresponse and no progress has been made at the property as ofJune 11, 2019; Debra Baker, 4476 Rual Dr. Overgrown vegetation/garbage and rubbish. Town Planner Hunter Nestor received a written complaint on May 22, 2019. Town Planner Hunter Nestor sent a NOV letter with a deadline of June 11, 2019. Town Planner Hunter Nestor stated that he has received no response and no progress has been made  are still some other areas that need to be addressed;  compliance;  at the property as ofJ June 11, 2019.  No Council action was required.  TOWN ADMINISTRATOR UPDATES: Town Administrator Christopher Todd wanted to thank Council for all their hard work on finalizing a budget. Town Administrator Christopher Todd stated that the June meeting would be his last council meeting at the Town of Sawmills and that he wanted Council to know what an honor and privilege it has been to work with everyone at the Town. Town Administrator Christopher Todd stated that Sawmills will always hold a special place in his heart because it was his first Town Administrator job. COUNCIL COMMENT: Mayor Johnnie Greene asked if anyone on Council had any  comments or questions at this time:  Keith Warren wanted to think everyone for coming out. Rebecca Johnson asked that everyone come back next month. always agree but we are all Sawmills regardless oft the outcome.  Clay Wilson wanted to thank everyone for coming out and stated that everyone might not    June 18, 2019  Mayor. Johnnie Greene wanted to thank everyone for coming out.  CLOSED SESSION: ATTORNEY CLIENT PRIVILEGE: Mayor. Johnnie Greene asked Rebecca Johnson made a motion, and Clay Wilson seconded, to go into closed session at Rebecca Johnson made a motion, and Clay Wilson seconded, to come out of closed session  foram motion to go into closed session. approximately 7:30 pm. All were in favor. at approximately 8:07pm. All were in favor.  OPEN MEETING ACTION ITEMS: After returning to open session, Mayor Johnnie Greene stated that Council had discussed an Interim Town Administrator position. Clay Wilson made at motion, and Keith Warren seconded, that effectiveJuly 13, 20191 Finance Officer Karen Clontz would be Interim Town Administrator for the Town of Sawmills. All  were in favor.  COUNCIL ADJOURN: MayorJohnnie Greene asked for a motion to adjourn.  Rebecca Johnson made a motion, and Clay Wilson seconded, to adjourn the meeting. All  were in favor.  The meeting was adjourned at approximately 8:10pm.  Johnnie Greene, Mayor  Julie A. Good, Town Clerk    AGENDA ITEM 7A  MEMO DATE: SUBJECT:  July 16, 2019 Recognition: Recycle Rewards Program  Discussion:  The Town of Sawmills would like to congratulate Mr. Bryon Rice, Jr. on winning the Recycle Rewards Program for the month of. July. Mayor Johnnie Greene will present him with a Certificate of Appreciation. A thirty-two dollar ($32.00) credit will be added to the current  sanitation bill.  Recommendation: No Council action is required.    AGENDA ITEM8A  MEMO DATE: SUBJECT:  July 16, 2019 Public. Hearing: Council-Manager Charter Amendment  Discussion:  In order to promote a high level of professionalism and long-term sustainability within the professional staff of the Town of Sawmills, the Town Council is currently considering a charter amendment, pursuant to North Carolina G.S. 160A-102, to change the form of government from Mayor-Council to Council Manager. The Town of Sawmills currently employs a Town Administrator who acts in a role similar to a Town Manager. The Town Manager would have all of the duties described in N.C.G.S 160A-148, and any other duties as determined by the Town Attached is a Resolution adopting an Ordinance amending the Town Code of Ordinances and the Charter of the Town of Sawmills to adopt the Counci-Manager Form of Government.  Council.  Recommendation: No Action Required    RESOLUTION ADOPTING AN ORDINANCE AMENDING THE TOWN CODE OF ORDINANCES AND THE CHARTER OF THE TOWN OF SAWMILLS TO ADOPT THE  COUNCLAMANAGEEPOAMO: GOVERNMENT  NOW, THEREFORE, BE IT RESOLVED by the Town Council of the Town of WHEREAS, the' Town of Sawmills has adopted a Code of Ordinances; and WHEREAS, Section 31.03 addresses the duties ofa Town Administrator; and WHEREAS, the Town may desire to amend Section 31.03 of the Code of Ordinances as itis currently written, to change the title from Town Administrator to Town Manager, THAT, WHERBAS, The Town Council of the Town of Sawmills did conduct the proper public hearing after due notice to consider the Charter. Amendment set forth below; and THAT, WHEREAS, the Town Council of the Town of Sawmills does further desire to amend the Town's Code ofOrdinances to amend Section 31.03 to further define the duties ofthe NOW, THEREFORE, BEIT HEREBY RESOLVED that Section 31.03 of the Code of Ordinances asi iti is currently written shall be deleted and instead shall read as follows: Section 31.03. Town Manager. The Town Council shall appoint a Town Manager whose duties shall be to execute and administer the policies and procedures adopted by Town Council, and the Town Manager, as the Chief Administrator of the City, shall have the powers BE: IT FURTHER RESOLVED by the Town Council oft the Town of Sawmills: Section 1. Pursuant to G.S.160A-101 and 160A-102, the Charter of the Town of Sawmills, ("Charter") as set forth in Chapter 5.1 oft the 1987 Session Laws ofNorth Carolina, as amended, is hereby further amended to provide that the Town shall operate under the Council- Manager form of government in accordance with Part 2 of Article 7 of G.S. Chapter 160A and Section 2. The Town Clerk shall cause a notice to be duly published, stating that an Ordinance amending the Charter to adopt the Council-Manager form of government has been adopted. Subject to any referendum petitioned for and conducted pursuant to G.S. 160A-103,  Sawmills that:  Town Manager.  and duties set forth in North Carolina General Statute 160A-148.  any Charter provisions not in conflict therewith.  this ordinance shall be in full force and effect from and after August  2019.  Adopted this  day of August, 2019.  Johnnie Greene Mayor  TOWN OFSAWMILLS- - RESOLUTION: FOR. ADOPTING COUNCIL-MANAGER FORMOF  GOVERNMENT24756.    ATTEST: Julie A Good Town Clerk  Approved as to Form: Terry Taylor Town Attorney  TOWNOFSAWMILIS-RESOLUTION FOR ADOPTING COUNCIL_-MANAGER FORMO OF  GOVERNMENT24156,    AGENDA ITEMS 9A  MEMO DATE: SUBJECT:  July 16, 2019 Financial Matters: Request for Donation  Discussion:  The Town has received a request from Caldwell County D.A.R.E. for a donation in the amount  oftwo hundred dollars ($200.00).  There are sufficient funds in the budget for this request.  Recommendation:  Staff recommends Council discuss this matter and decide how they wish to proceed.    OFSAN  Town of Sawmills  Johnnie Greene, Mayor  Christopher Todd, Town. Administrator  Funding Request:  Name of Organization:  Phone  Laldull CVADE 826-5D-43  Permanent Address: 28615WM-sak Blel  City:  State; WC Fed Tax ID#:  Zip Code:  Lersir Contact Name:  28645  Alr Stanr  56-6001967  Amount Requested: d200co Amount needed for the Project:  Date Funds Needed: 229-A  Project Begin/End Dates:  Complete  8-2-19 tepovale  description of project:  Dar Gelt fsey, Proceds uised  Mutirils GLL Chilin n  Lonly  How will thei funds be used?:  How will this project benefit the community?:  Date application recelved: whg Date approved/denied (circle one):. Avallable balance in Governing Body Expense Acct: Date check written:  Official Town UseOnly  Date presented to Council: yhulig  Amount approved: Amount:  Check #: 12,000  This Instrument has been preaudited In the manner required by thel Local Government Budget and Fiscal Control Act. dpunclo    AGENDA ITEM 9B  MEMO DATE: SUBJECT:  July 16, ,2019 Discussion: Purchase  Playground Equipment  Discussion:  During the 2019/2020 budget discussions, Council approved the purchase of new playground  equipment for the Baird Drive Municipal Park.  Attached with this memo is the information regarding the Henderson ADA Inclusive playground set. Wehave received a quote of $158,382.89 for the set and installation from Game  Time/Cunningham Recreation in Charlotte, North Carolina.  A warranty is also attached, for your review, and replacement parts will be available during the There will be additional set up and installation costs to be provided by the Town's Public Works' There are sufficient funds available for this purchase as $200,000 was budgeted for the  lifetime oft the playground set.  staff.  playground set.  Recommendation:  Staff recommends Council discuss this matter and decide how they wish to proceed.    GameTime c/o Cunningham Recreation PO Box 240981 Charlotte, NC2 28224 800.438.2780  QUOTE #142643 07/08/2019  Oesgn Buksi . PLAY 704.525.7356 FAX  CUNNINGHAM  RECREATION  Town of Sawmills Playground  Town of Sawmills Attn: Karen Clontz 4076 US Highway 321A Granite Falls, NC 28630 Phone: 828-396-7903 Fax: 828-396-8955 Quantity Part# RDU 1 14928 1 90856 1 6223 1 5056 1 5052 1 5055 1 INSTALL  Project #: P98510 Ship To Zip: 28630  Description Package Seat)  UnitPrice $113,466.00  Amount $113,466.00  GameTime Powerscape 5-12 YrOld Modular Ramped Structure (per drawing) GameTime - NDS Inclusive Play Sign GameTime 33' Sky Run Zip Track (Zero G GameTime Merry Musical GameTime - Arch Swing GameTime - Discover Cave W/Primary Grips GameTime - Merry-Go-All MISC- Installation of Equipment Above:- Installation does not include the provision and installation ofsurfacing, borders, or required *Owner is reponsible to provide compliant ADA Access to playground area.  $9,828.00 $4,477.00 $6,267.00 $3,914.00 $5,466.00 $38,500.00  $9,828.00 $4,477.00 $6,267.00 $3,914.00 $5,466.00 $38,500.00  berm.  *Site must be clear, level, free of obstructions, and accessible. Site should permit installation equipment access. Purchaser shall be responsiblej for unknown conditions such as buriedutilities, tree stumps, bedrock or any concealedz materials or conditions that may result in  SubTotal: $181,918.00 Discount: ($37,695.34) Tax: Freight: Total Amount: $158,382.89  $7,580.42 $6,579.81  additional costs.  Page 1 of3            AGENDAITEM9C  MEMO DATE: SUBJECT:  July16,2019 Financial Matters: Approve Update to Bank Signature Cards  Discussion:  Due to the resignation of Town Administrator Christopher Todd, new signature cards will: need to be updated at the bank. The bank requires a new signature card tol be on file whenever there are changes in the staff and/or Council. The signature cards will authorize Karen Clontz, Mayor Johnnie Greene, and Councilman Joe Norman to sign on behalf of the Town regarding banking transactions. Two (2) signatures are required for accounts payable checks, and the purchase and/or sales of Public Funded Certificates of Deposits. The Town also maintains a lockbox for importantisensitive documents. In order to add, or retrieve, any documents from the lockbox, staff would need to add Deputy Finance Officer Ronnie Coffey as a co-signer.  Recommendation:  Staffrecommends Council approve the new signature cards to be on file atl First Citizen's Bank, and adding Deputy Finance Officer Ronnie Coffey as a co-signer for the Town's lockbox.    AGENDA ITEMS 9D  MEMO DATE: SUBJECT:  July16,2019 Financial Matters: Request for Donation  Discussion:  The Town has received a request from Sawmills Community Optimist for a donation in the  amount of two hundred dollars ($200.00).  There are sufficient funds in the budget for this request.  Recommendation:  Staff recommends Council discuss this matter and decide how they wish to proceed.    Town of Sawmills  Johnnie Greene, Mayor  Karen Clontz/Interim Town Administrator  Funding Request:  Name of Organization: Permanent Address: Contact Name:  Phone  Saililbhai (P2L35-031  MC State: Fed Tax ID #:  City:  Zip Code:  hDeds  90-0646656  Amount Requested: #200.q  Amount needed for the Project: Project Begin/End Dates:  #20.8  Date Funds Needed: Complete description ofproject; avmllls 12W Bisehe!  Sunils Bphmit lomns  JmL Shh Ants  How will the funds be used?  Ofhet lok tim rpneenttny b lonnik  How willthis project benefit the community?  Ieem Kaprerurs SAunlls Opfnlst 4 lmkhsht  Official Town Use Only  Date application received: /5/9 Date: approved/denied (circle one): Avallable balance in Governing Body Expense Acct: Date check written:  Date presented to Council: Amount approved:  7heli9  Check #:  Amount:  Thisi instrument has been preaudited in the manner required by the Local Government Budget and Fiscal Control Act. cenelrd    AGENDA ITEMI 10A  MEMO DATE: SUBJECT:  July 16, 2019 Discussion: Overview  AMI Water Meter System  Discussion:  The Town has partnered with MeterSys to conduct a feasibility and business analysis of installing an Advanced Metering Infrastructure water metering system in the Town of Sawmills. MeterSys is to present their findings to the Town Council and discuss the options for  implementation and next steps.  Attached to this memo is the slide show to be presented which summarizes the findings of the  study.  Recommendation:  Staffi recommends Council discuss this matter and decide how they wish to proceed.    e -  E  9  Q S @  - -  N E  a  00    e  9 -  D0 2  V 3 n 3 S  5  9  20  1 a o - a I  f S e    9 M A f 3 @ C e e de 8 3 X  o f  e bo o 9 C g e b0 £ €  V) 1 U M     a o a 8 e  3 1   I.  n    a U -  /    0  - S S  S - a  X  -  @    U E  a S  I      3  8  5  A  CO & 3  - C  8 ( E  e b0    / a S  00  - 0O E  S S  C e E  0 3 $S 3  8 1 E  :  00 -  S >  ( & &    -  E  8 a 0 E 8 5 2 : - g E € Df of e 6 ! 9 E I I E  :5 58795 hinnln Ai  €  I  à  o C I e  9 J - € 8 E    o  9 f 6 6  E )    l6    9  C C  C e n  a a 9 0 3 @ e M 3 E o 00 4 a S  0 do E W 0 3 9 - 00 5 9 e le E P 0p E e m 3 f € E  >  E n 3 + a C 3 C I E - 1D I  I  E 0 I    9  2 8 E  de 2 0 E E  N e  0 a E  E  -  C - 00 €  S  6    6  - - 3    AGENDA ITEM11A  MEMO DATE: SUBJECT:  July 16,2019 Planning Matter: Planning Board Annual Report  Discussion:  Attached is the 2018-2019. Annual Planning Report from Town Planner Hunter Nestor.  Recommendation: No Council action required.    MAYOR Johnnie Greene TOWN ADMINISTRATOR Christopher Todd TOWN PLANNER Hunter Nestor  TOWN COUNCIL Clay Wilson, Mayor Pro-Tem Keith Warren Joel Norman Jeff Wilson Rebecca Johnson  R 9 N  ORPORATED 1988  ANNUAL REPORT, July 2018-June 2019  Planning Ordinance Section 151.06: An annual report shall be prepared and submitted to the Town Council by May ofeach year, The report. shall include a comprehensive and detailedreview ofthe activities, problems and Due to all the changes this report is being provided at the end ofthefiscal year and  actions ofthe Planning Board as well as any budget requests and/or recommendations. includes all the activities that occurred lastj fiscal year.  Planning Board Activities:  The Planning Board did not meet between July 2018 and June 2019. However, the Sawmills Comprehensive Plan was adopted during January 2019 which was  recommended for approval by the Board. Planning Board Budget:  The board-related did not have any expenses that occurred in the reporting period. In FY18-19 Sawmills contracted with the WPCOG for one day a wèek of planning services. The Board of Adjustment did not meet between July 2018 and June 20189.  Board of Adjustment Activities: Project Management: Topics Include:  Planner attended various training opportunities.  Vacant Housing Economic Review Quasi-Judicial Hearings Plan Review Aira and Water Quality  Subdivision Plats (9): family subdivision: 1 minor subdivision:, 5 recombination: 2 majorsubdivision: 0 exempt: 1    Zoning Permits (41): Zoninglyz08-09 TYPE Accessory Building New Construction (Stick Built) 11 Manufactured Homes Garage/Carport Residential Addition Commercial Dock Sign Other Total  NUMBER 12 o 5 5 0 2 2 4 41  Customer Requests: last fiscal year.  Planner provided zoning assistance to over 100 customers, consisting of various prospective buyers, realtors, property owners, developers, and concerned citizens during  Code Enforcement Activities:  TYPE Grass  NUMBER 13 10 2 2 2 2 1 2 34  Property Maintenance Minimum Housing Abandoned Mobile Home Nonconforming Accessory Structure Livestock Other Zoning Other Total  Only 4 open cases for Code Enforcement all the others have been abated.  Property Address 2570 Baker Circle 4200 Crotts MHP DR 4476 Rual DR  Property Owner  Issue  4361 Sawmills School Rd Chenay Carter  Overgrown lot and dilapidated home  Carolyn Bray/ Robyn Brittan abandoned mobile home  Charles and Pansy Crotts Deborah Barker  Overgrown Vegetation Rubbish  Overgrown Vegetation/Garbage and  2    AGENDA ITEM13A  MEMO DATE: SUBJECT:  July 16,2019 Updates: Code Enforcement Monthly Report  Discussion: the town. Recommendation: No Council action required.  The attached report shows the progress that Planner Hunter Nestor continues to make throughout