6223  The Smithfield' Town Council meti inr regular session on Tuesday, October 5, 2021 at7 7:00 p.m. in the Council  Chambers oft the Smithfield" Town Hall, Mayor M. Andy Moore presided.  Councilmen Present: John Dunn, Mayor Pro-Tem Marlon! Lee, District1 David Stevens, District2 Dr. David Barbour, District4 Stephen Rabil, At-Large Roger Wood, At-Large Also Present Bob Spence, Town Attorney  Councilmen. Absent Travis Scott, District3  Administrative Staff Present Michael Scott, Town! Manager Michael Brown, Fire Chief Lawrence Davis, Public Works Director Gary Johnson, Parks & Rec Director Shannan Parrish, Town Clerk R.Keith Powell, Chief of Police Greg Siler, Finance Director Stephen Wensman, Planning! Director Administrative Staff Absent Ted Credle, Public Utilities Director Tim Kerigan, Human Resources/PIO  CALL TO ORDER INVOCATION  Mayor Moore calledt the meeting to order at7 7:00 pm.  Thei invocation was given by Councilman Barbour followed by the Pledge of Allegiance.  APPROVAL OF AGENDA:  Prior to approval oft the agenda, Mayor Moore asked Fire Chief Michael Brown about the Special Event request by Darci E.- Giloni whichi included fireworks atl Mucho Mexico restaurant. Chief Brown responded hel had spoken with Ms. Giloni and explained that she wouldr need a permit. She was proposing to use 4 small fireworks which Chief Brown approved. The Fire Department would be on standby prior to the  fireworks.  Councilman Wood made a motion, seconded by Councilman Barbour, to approve the  agenda with the following amendments:  Add to the Presentations: Smithfield Add tot the Consent Agenda:  2. Proclamation - Recognizing October as Fire Prevention Month in the Town of 9. Consideration and request for approval to appoint Tim Depp to the Downtown Move Business Item 2: Special Event: Mucho Mexico- Darci E. -Giloni is requesting tol hold aprivate eventa att the restaurant: to commemorate the one-year anniversary oft the restaurant owner's death. The eventi is scheduledi tot take place at7 7125 East Market Street onl November 6, 2021 from 1:00 pm until 8:00 pm. This request involves the use of fireworks in the  Smithfield Development Corporation's Board of Directors  Downtown. District to Consent Agenda Item 10.  Unanimously approved.  PRESENTATIONS:  1. Proclamation: Recognizing Public Power Week in the Town of Smithfield October 3rd Mayor Moore presented thei following proclamation to Electric Superintended Rodney Johnson:  through the 9th  PROCLAMATION Recognizing Public Power Week October 3-9, 2021 Int the Town of Smithfield  WHEREAS, public poweri is a crucial component in cities and towns across North Carolina, contributing tot the overall health of communities by providing reliable electricity, WHEREAS, North Carolina's more than 70 public power cities and towns are among  excellent local service and prompt restoration; and    6224  more than 2,000 across the country; and well as pandemics and economic downturns; and percent ofe electricity consumers; and  WHEREAS, many of North Carolina's public power cities and towns have been electric providers for more than 100 years, assisting their communities through boomt times as WHEREAS, public powerr meets the electric needs of 40 million Americans, almost 15 WHEREAS, North Carolina's public power utilities are valuable community assets that contribute tot the well-being oft the community and provide economic development WHEREAS, North Carolina's public power utilities are dependable institutions that provide excellent service and a commitment to community; and WHEREAS, the Town of Smithfield recognizes Public Power Week and commends the public power cities and towns across our state for their outstanding contributions to our NOW, THEREFORE, 1, M. Andy Moore, Mayor oft the Town of Smithfield, alongy with the Town Council, do hereby proclaim October 3rd through gth as Public Power Weeki int the  opportunities; and  communities. Town of Smithfield.  2. Proclamation - Recognizing October as Fire Prevention Month ini the Mayor Moore presented the following proclamation to Fire Chief Michael Brown:  Town of Smithfield  Proclamation Recognizing October As Fire Prevention Month  WHEREAS, the Townf for Smithfield is committed to ensuring the safety and security ofall WHEREAS, fire is a serious public safety concern both locally and nationally, and homes WHEREAS, home fires killed more than 2,770 people in the United States in 2019, according tot the National Fire Protection Association@ (NFPA@), and fire departments in WHEREAS, smoke alarms sense smoke well before you can, alerting yout to danger int the event off fire in whichy your may have as little as2r minutes to escape safely; and WHEREAS, working smoke alarms cutt the risk of dying in reported home fires in half, and WHEREAS, residents should be sure everyone in the home understands the sounds of WHEREAS, residents who have planned and practiced al home fire escape plan are more WHEREAS, firstr responders are dedicated to reducing the occurrence of home fires and WHEREAS, the 2021 Fire Prevention theme, "Learn the Sounds of Fire SafetyTM," effectively serves to remind us iti is important to learn the different sounds of smoke and NOW, THEREFORE, I, M. Andy Moore, Mayor of the Town of Smithfield do hereby proclaim October 2021, as Fire Prevention Monthi in Smithfield, North Carolina, andl urge all citizens to "Learn the Sounds of Fire Safety" and to support the many public safety  those livingi ina and visitingt the Town; and  are the locations where people are at greatest risk from fire; and the United States responded to 339,500 home fires; and  the alarms and! knows how tor respond; and  prepared and will therefore ber more likely tos survive ai fire; and injuries through prevention and protection education; and  carbon monoxide alarms.  activities and efforts off fire and emergency services.  CITIZEN'S COMMENTS:  Anthony Lee of Martinl Luther King, Jr. Drive expressed concerns abouta a property located at7 703 East Street. He explained the tenants had vacated the property over two weeks ago and there are large amounts of garbage att the house. He asked whent the Town could have the garbage removed. Mary Moody of Austin Manor asked if Town staff could be directed to investigate what the City of Durhami is doingf for tenant rights and! how they are combatting homelessness. She also explained to the Council aboutt the Home Street Home Ministries This program not only assists with providing for the homeless, but they have created aj programf for homeless people ort those withoutr next ofk kin have  ap proper cremation burial/s scattering.    6225  CONSENT AGENDA:  Councilman Barbourr made a motion, seconded by Councilman Wood, to approve the following items  asl listed ont the Consent Agenda: 1. The following minutes were approved: September 7, 2021 - Regular Meeting September 7, 2021- - Closed Session  2. Special Event: Boo Bash - The Smithfield Parks and Recreation Department gained approval to conduct a holdi its annual Halloween party att the Sarah) Yard Community Center at 909 East Lee Street on October 29, 2021 from 4:00 pm until 6:30pm. Use of amplified sound was approved. 3. Promotion: Approval was granted to promote an employee to the position of pump station 4. Bid was award to Hydrostructures in the amount of $77,710.00 to perform manhole inspection  This event was also approved as an annual event.  mechanic.  services. Bids received are asf follows: Hydrostructures The Wooten Company Draper Aden Associates Bio-Nomic CES McKim & Creed HydroMax revenue bond modification  $77,710 $80,560 $116,260 $157,850 $168,070 $216,430 $256,000  5. Approval was granted to adopt Resolution No. 688 (16-2021) authorizing the electric department  Resolution No. 688 (16-2021) Existing Electric System Revenue Bond  Approving an Agreement tol Further Reduce the Interest Rate On the Town's WHEREAS, The Town has previously issued its $5,000,000 Electric System Revenue Bond, Series 2007 (the" "Bond"), to Southern Bank and Trust Company (the' "Bank")to provide financing for the construction of an electric substation. In 2014, the Bank agreed tol lower thei interest rate on the Bond from 4.03%1 to 3.25%. Subsequently, in 2015t the Bank agreed tol lowert the interest rate ont the Bondf from 3.25%t to2.89%. WHEREAS, at the Town's request, the Bank has agreed to again reduce the annual interest rate ont the Bond, this time from 2.89% to1 1.95%. The othert terms oft the Bond will remain unchanged, except that the amounto offuture annual payments will go down WHEREAS, there has been presented to this Council a draft of a Modification Agreement to be dated as ofOctober1,2 2021, to carry out this rate reduction. BE IT THEREFORE RESOLVED by the Town Council oft the Town of Smithfield, North 1. Approval of Rate Modification - The Council approves the interest rate reduction 2. Approval ofN Modification. Agreement- - The Mayor ort the Town! Manager is authorized to execute and deliver the Modification. Agreement ini its final form. Thel Modification Agreement in its final form must be in substantially the form submitted to this meeting, whichi is hereby approved, with such changes ast the officers signingt thei final 3. Ratification of Existing Proceedings - Except as described int this resolution and the Modification Agreement, the Town ratifies and confirms the remaining provisions of the Bond and oft the Bond Order and the Series Resolution, each adopted by the Council on August7, 2007, which provided for the issuance oft the Bond. 4. Miscellaneous Provisions - All Town officers and employees are authorized" tot take alli further action ast they may consider appropriate ini furtherance oft the purposes of this resolution. All such priora actions oft the Town officers and employees are ratified. All other Council proceedings, or parts thereof, in conflict with this resolution are repealed, tot the extent oft the conflict. This resolution takes effect immediately.  tor reflectt thel loweri interest rate.  Carolina, asf follows: described: above.  form agreement may approve.  6. Approval was granted to bring forward budget encumbrances from the 2020-2021 budget year to  the 2021-2022 budgety year ENCUMBRANCES FROM2 20202021102021202    6226  GENERALI FUND  10-61-4110-5300-5710 Non-Departmental- Economic Development 1061-4110-5300-5712 Non-Departmental- -S.H.A.R.PF Reimbursements 10-10-4900-53004501 Planning- Service Contracts (Engineering Standards 10-10-4900-5700-4502 Planning- Condemnation 10-60.5500-5300.3440 General Serv.- Appearance Commission 10-60-5500-5700-7400: General Serv. Capital Outlay (Christmas Lights) 10.30.5800-5300-7300 Streets -Sidewalk & Curb Repair (NCDOT Sidewalk Agreement) 10.30-5800-5700-7400 Streets -Capital Outlay (195 Bridgel Lighting) 10-76-5800-5970.9110 Sanitation- Transfert to GFCapital Reserve Fund  15,000 40,000 14,400 25,000 28,121 7,500 112,406 93,000 80.000 $415.427  Manual &F Pedestrian Planning)  WATERFUND  30-71-7200-570-7400 Water Plant- Capital Outlay 30-71-7220-5300.5710 Water Dist/Sewer Coll.- Economic Development  35,000 222.730 $257.730 $ 222,730 30,000 75.000 $327.730.  ElectricF FUND  31-72-7230-5300.5710 Electric Economic Development 31-72-7230-5700-7401 Electric- EastF Riverl Infrastructure 31-76-7230-5970-9110 Electric- TransfertoE Electric CRF  J.B. GEORGE BEAUTIFICATIONI FUND 40.61-4100.5300.3400 J.B. George Projects 40.61-100-5300.3410 J.P. George Projects  $ 3,348 508 3,856  ENCUMBRANCES FORF PURCHASE ORDERS ISSUEDI PRIOR TO 6/30/2021  AMOUNT ORIGINALLY AMOUNT REQUESTED NEEDED $986.20 $495.00  ACCOUNT DESCRIPTION Supplies/Council Meetings Capital Outlay Supplies/Operations Finance Equip Maintain & Repair Vehicle Supplies Police Supplies/Operations Police Supplies/Operations Fire Uniforms Uniforms Uniforms Drug Forfeiture Capital Outlay Supplies/Operations Fire Uniforms Capital Outlay Capital Outlay Capital Outlay Sidewalk & Curb Repair  GILACCOUNT 10-10-4100-5300-3302 10-10-4100-5700-7400 10-10-4200-5300.300 10205100.530.41700 1020.5100-5300.3100 10.20-5100-5300-3300 10.20.5100-5300-3300 1020.5100.5300.3600 10.20-5100-5300-3800 10.20.5100.5300.3800 10.20-5100-530-402 10.20-5100-5700-7400 10.20.5300-5300.3300 10.20.5300-5300-3600 10.20-5300-5700-7400 10-20-5300-570-7400 10.20-5300-5700-7400 10.30-5700-5300.3100 10.30-5700-5300-7300 1030-5700-5700-7310  DEPARTMENT VENDOR Fire Gen Gov Police  PO# 20218836 $1,324.00 20218731 20218823 $1,872.75 20218767 $1,877.92 20218734 $3,600.00 20218836 $1,324.00 20218663 $13,199.95 20218733 20218824 20218788 $1,275.00 20218836 $2,648.00 20218831 20218835 $3,500.00 20218848 $18,000.00 20218851 $16,900.00 20218826 $2,319.83 20218866 $3,700.00  Bound" Tree Medical Forms & Supply 20218754 Zones Applied Concepts Lawmen's Safety Supply Lawmen's Safety Supply Bound" Tree Medical Lawmen's Safety Supply Lawmen's Safety Supply Lawmen's Safety Supply NCS State University First Citizens Bound Tree Medical Advanced Emergency Services Fulford &. Jones Asphalt Larry Bradley Kelvin McArten Concrete David! Hinton.  $1,324.00 $0.00 $0.00 $1,872.95 $1,877.92 $3,600.00 $1,324.00 $13,199.95 $903.36 2.00 $0.00 $0.00 $2,648.00 $7,534.52 $3,500.00 $18,000.00 $16,900.00 $2,319.83 $0.00 $240,626.80  Police Police Police Police Police Fire Fire Fire Fire  $373.39 $732.00  Bank (NCDMV) 20218764 $2,400.00  $7,534.52  Vehicle Supplies Public Works Southern Vac  Public Works Construction  Patch & Resurface Public Works Garris Grading 20218825 $240,626.80    6227 $4,365.60 $14,800.00 $10,000.00  20208091-  10.30.5700-5700-7310 1040-5800-53003100 10.60.5500.570-7400 1060-5500.570-7400 10.60.5500.5700-7400 10-80-6200-5300-3450 1060.6200.570-7400 Capital Outlay 1060-6200-5700-7400 10-606200-5707400 1060.6200.570.7400 10-606200-57007400 10606200.570.7400 10-60-6200-5700-7400 10-606220-300-1301 10.60.620.530041700 10.60.6220.5300-1700 10-80-6220-5300.3300 10-60-6220-5700-7400 10-606220.570-7400 10.606240.5300300 10606240.570.7400 TOTAL WATER/SEWERI FUND 30-71-7220.5700-7400 TOTAL ELECTRICI FUND 3-72-7230.5300.0800 31-72-7230-530.1700 31-72-7230-5700-7401 Attachment C 1. Revenue 10-00-3900- 3900-0000 Expenditure 10-10-4100- 5300-3302 10-61-4110- 5300-5710 10-61-4110- 5300-5712 10-10-4900- 5300-4501 10-10-4900- 5700-4502 5300-1700 10-20-5100- 5300-3100 10-20-5100- 5300-3300 Medical) 10-20-5100- 5300-3600 10-20-5100- 5300-3600  Patch &F Resurface Public Works Garris Grading R1 Vehicle Supplies Public Works Diesel Repair  $4,365.60 $0.00 $0.00 $0.00 $0.00 $3,750.00 $10,103.22 $9,500.00 $22,750.00 $6,500.00 $4,000.00 $3,000.00 $21,295.00 $649.96 $1,481.00 $1,463.66 $1,324.00 $3,079.87 $4,630.20 $1,324.00 $0.00 $415,039.84  Smithfield Acme Stone Mark Gregory 20197362- Hale Artificier Deere & Southern Tide Rodney S Powersecure Powersecure Bound Tree Medical Duffield Prosource Fitness Bound Tree Medical  20218867 $27,000.00 20218470 $16,004.00 R2 20197408- 20218317 $3,750.00 20218558 $10,103.22 20218750 $22,750.00 20218839 $6,500.00 20218842 $3,000.00 20218864 20218791 $1,481.00 20218838 $1,463.66 20218836 $1,324.00 20218804 $3,079.87 20218841 $4,630.20 20218836 $1,324.00 20218837 $4,920.00  Capital Outlay Capital Outlay Capital Outlay Recreation Special Projects Capital Outlay Capital Outlay Capital Outlay Capital Outlay Capital Outlay Capital Outlay Generator Equip Maintain & Repair Equip! Maintain & Repair Supplies/Operations Fire Capital Outlay Capital Outlay Supplies/Operations Fire Capital Outlay  Public Works Company Public Works Roofing Public Works Dennis Evans R2 Parks &F Rec Inc Parks &F Rec Company Parks & Rec Homes Parks &F Rec Blackmon Parks &R Rec Magicl Murals Parks & Rec Zones Parks & Rec Inc Parks & Rec Aquatics Parks &F Rec Equipment Parks & Rec Donald Sugg  Parks &F Rec JLP Carpentry 20218749 $9,500.00 Parks &F Rec JLP Carpentry 20218840 $4,000.00 Parks & Rec JLPC Carpentry 20218861 $21,295.00  Fuel/Maintenance Parks &F Rec Inc  $649.96  $496,629.87  RDE Braswell  Capital Outlay  Water Sewer Construction  20218874 $173,578.00  $0.00 $0.00 $1,324.00 $3,300.00 $1,819.50 $6,443.50  $173,578.00  Bound Tree Medical Jackson Builders Wesco  Training/Conf Equip Maintain & Repair East River Electric Infrastructure  Fire Electric Electric BUDGET AMENDMENTS Sep-21  20218836 $1,324.00 20218784 $3,300.00 20218721 $1,819.50  $6,443.50  $613.305.00  $830.466.87  $1.443.771.87  Fund Balance Appropriation  General Gov.- Supplies/ /Council Meetings Non-Departmental- -E Economic Development Non-Departmental- -S.H.A.R.P. Reimb Planning- C.S.Engineering Standards Manual Planning- Condemnation Concepts) Police- Vehicle Supplies (Lawmen's) Police- Uniforms (Lawmen's) Police Uniforms (Lawmen's)  $5,000.00 10,000.00 20,000.00 3,600.00 25,000.00 63,600.00 86,300.00 85,290.00 88,890.00 32,100.00 45,299.95  $1,324.00 15,000.00 40,000.00 14,400.00 25,000.00 1,872.95 1,877.92 3,600.00 1,324.00 13,199.95 363.36  $6,324.00 25,000.00 60,000.00 18,000.00 50,000.00 65,472.95 88,177.92 88,890.00 90,214.00 45,299.95 45,663.31  10-20-5100- Police- Equip Maintain & Repair (Applied 5300-3300 Police- Supplies/Operations (Lawmen's) 10-20-5100- Police- Supplies/Operations (Bound Tree    6228 46,395.31 55,648.00 41,234.52 78,805.00 96,805.00 113,705.00 129,406.00 103,000.00 5,319.83 474,901.80 479,267.40 43,121.00 97,630.00 18,750.00 209,103.22 218,603.22 241,353.22 247,853.22 251,853.22 254,853.22 276,148.22 20,649.96 27,831.00 29,294.66 36,324.00 36,879.87 41,510.07 13,324.00 80.000.00 $4.352.612.09  10-20-5100- 5300-3600 5300-3300 Medical) 5300-3600 Services) 10-20-5300- 5700-7400 10-20-5300- 10-20-5300- 5300-7300 10-30-5600- 5700-7400 10-30-5700- 10-30-5700- 10-30-5700- 10-60-5500- 5700-7400 Lights) 5300-3450 Artificier Inc) 5700-7400 10-60-6200- 5700-7400 Homes). 5700-7400 10-60-6200- 5700-7400 10-60-6200- 5700-7400 10-60-6200- 5700-7400 5300-1301 10-60-6220- 5300-1700 5300-3300 Medical) 10-60-6220- 5700-7400 5300-3300 Medical) 5970-9110 Fund Budgetto FY21-22 2. Revenue 30-71-3900- 3900-0000 Expenditures 30-71-7200- 5700-7400 5300-5710 Fund BudgettoF FY21-22 3.. Revenue 31-72-3900- 3900-0000 Expenditures 31-72-7230- 5300-0800 5300-1700 31-72-7230- 5300-5710 31-72-7230- 5700-7401 5700-7401 (Wesco) 31-76-7230- 5970-9110  Police- Uniforms (Lawmen's)  45,663.31 53,000.00 33,700.00 75,305.00 78,805.00 96,805.00 17,000.00 10,000.00 3,000.00 234,275.00 474,901.80 15,000.00 90,130.00 15,000.00 199,000.00 209,103.22 218,603.22 241,353.22 247,853.22 251,853.22 254,853.22 20,000.00 26,350.00 27,831.00 35,000.00 33,800.00 36,879.87 12,000.00 0.00 $3.522.145.25  732.00 2,648.00 7,534.52 3,500.00 18,000.00 16,900.00 112,406.00 93,000.00 2,319.83 240,626.80 4,365.60 28,121.00 7,500.00 3,750.00 10,103.22 9,500.00 22,750.00 6,500.00 4,000.00 3,000.00 21,295.00 649.96 1,481.00 1,463.66 1,324.00 3,079.87 4,630.20 1,324.00 80.000.00 $830.466.84  10-20-5300- Fire- Supplies/Operations (Bound7 Tree 10-20-5300- Fire- Uniforms (Advanced Emergency 5700-7400 Fire- Capital Outlay (Larry Bradley) 5700-7400 Fire- Capital Outlay (Kelvin! Mcarten Concrete) 10-30-5600- Streets- Sidewalk & Curb Repair (NCDOT 5300-3100 PowellE Bill- Vehicle Supplies (Southern' Vac) 5700-7310 PowellE Bill- Patch & Resurface (Garris Grading) 5700-7310 Powell Bill- Patch &F Resurface (Garris Grading) 5300-3440 General Serv. Appearance Commission 10-60-5500- General Serv. Capital Outlay (Christmas 10-60-6200- Parks &F Rec- Recreation Special Project (Hale 10-60-6200- Parks&F Rec- Capital Outlay (Deere & 5700-7400 Parks &F Rec- Capital Outlay (JLP Carpentry) 10-60-6200- Parks &F Rec- Capital Outlay (Southern Tide 10-60-6200- Parks &F Rec- Capital Outlay (Rodney S  Fire- Capital Outlay (Fulford8 &. Jones Asphalt)  Sidewalk Agreement)  Streets- Capital Outlay (195 Bridgel Lighting)  Company) Blackmon)  Parks &F Rec- Capital Outlay (JLP Carpentry) Parks &F Rec- Capital Outlay (Magic Murals) Parks &F Rec- Capital Outlay (JLP Carpentry)  10-60-6220- SRAC- Generator FuelMaintenance 5300-1700 SRAC- Equip! Maintain &F Repair (Zones) 10-60-6220- SRAC- Equip! Maintain & Repair (Powersecure 10-60-6220- SRAC- Supplies/Operations (Bound Tree 5700-7400 SRAC-Capital Outlay (DuffieldA Aquatics) 10-60-6220- SRAC- Capital Outlay (Procource! Fitness 10-60-6240- SYCC- Supplies/Operations (Bound Tree 10-76-5800- Sanitation- Transfert to GFCapital Reserve Tob bringf forwarde encumbrances fromt the 2020-2021 General Fund  (Powersecure Inc). Inc) Equipment)  $0.00 0.00 100,000.00 $100,000.00  $257.730.00 35,000.00 222.730.00 $257.730.00  Fund Balance Appropriation Water Plant- Capital Outlay Development  $257,730.00 35,000.00 322.730.00 $357,730.00  30-71-7220- Water Dist/Sewer Coll. Economic Tob bringf forward encumbrances fromt the 2020-2021) Water/Sewer  $155.000.00 $11,500.00 45,000.00 50,000.00 200,000.00 230,000.00 75.000.00  $334.173.50 $1,324.00 3,300.00 222,730.00 30,000.00 1,819.50 75,000.00  Fund Balance Appropriation  $489.173.50 $12,824.00 48,300.00 272,730.00 230,000.00 231,819.50 150.000.00  Electric- Training/Conf (Bound" Tree! Medical) Electric- Economic Development Electric- East River Infrastructure Electric- Transfert to Electric CFR  31-72-7230- Electric- Equip Maintain & Repair (Jackson 31-72-7230- Electric- EastF River Electric Infrastructure  Builders)    6229 $945.673.50  $611,500.00  $334.173.50  Tob bringf forward encumbrances fromt the 2020-2021 Electric Fund  BudgettoF FY21-22 4. Revenue 40-61-3900- 3900-0000 Expenditures 40-61-4100- 40-61-4100-  $0.00 360.00 36.00 $396.00  $3.856.00 3,348.00 508.00 $3.856.00  Fund Balance Appropriation  $3,856.00 3,708.00 544.00 $4,252.00  5300-3400 J.B. George Projects 5300-3410 J.P. George Projects Fund BudgettoFY21-22  Tobringf forward encumbrances from the 2020-2021 J.B. George  7. Thef following advisory board appointments were approved:  Sarah Edwards was reappointed to serve a fifth term on the Board of Adjustments ETJ Michael Johnson was reappointed tos serve a second term on the Planning Board  representative  8. New Hire Report Position Customer Service Rep Fire Chief (E) Utility Line Mechanic P/T Equipment Mechanic PIT SRAC Staff- General Current Vacancies Position Electric Line Technician ITS Support Specialist Police Officer I(4p positions) P/T Collections Assistant P/TF Fire Inspector (2 positions) Pump Station Mechanic Sanitation Equipment Operator Sanitation Worker Water Plant Operator  Department Finance Fire PW-Garage P&R- - Aquatics  BudgetL Line  Rate of Pay  31-72-1230-510-0200 $15.48/hr. ($32,198.40lyr.) 10.20-5300-5100-0200 $47.84/hr. ($99,507.20/yr.) 10-30-5850-510-0200 $17.95/hr. 10-60.6220.5700-0210 $9.00/hr. 10-40-5800-5100-0200 $15.48/hr. ($32,198.40lyr.)  PU-Water/Sewer 30-71-7220-510-0200 $15.94/hr. ($33,155.20/yr.)  Sanitation Equipment Operator Public Works  Department PU- Electric General Government Police PU- Electric/CS Fire PU-V Water/Sewer Public Works Public Works PU- Water Plant  Budget Line  31-72-7230-5100-0200 10-10-4100-5100-0200 10-20-5100-5100-0200 31-72-7230-5100-0200 10-20-5300-5100-0200 10-20-5300-5100-0210 30-71-7220.5100-0290 10-40-5800-5100-0290 10-40-5800-5100-0200 30-71-7200.5100-0290  P/T Firefighter I/Responders (Upt to 8 positions) Fire  9. Approval was granted to appoint Tim Depp to serve on the Downtown Smithfield 10. Special Event: Mucho Mexico - Darci E. -Giloni gained approval to hold a private event att the restaurant to commemorate the one-year anniversary oft the restaurant owner's death. The event is scheduled to take place at712 East Market Street on November 6, 2021 from 1:00 pm until 8:00 pm. Approval was also granted the use of4 citizen grade fireworks att the restaurant. 1. Consideration and request for approval to revising an Economic Development Town Manager Michael Scott explained that in July, staff came before the Council requesting permission to apply for an EDA grant for a sewerl line in West Smithfield ata ane estimated cost of$3.8 million. At that time, staff requested approval for a 20% match which was approximately $740,000. The Council approved the grant application and the match amount. Since that time, staff has discovered a problem with the grant application. The grant application leveraged jobs from Amazon in order tof fund the project and get the grant application approved. However, the average wage of Amazon doesn't meet the 20% requirement to be able to uset the 20% match. Ifthe Town still wants toa apply for the grant, the Town's matching funds will need toi increase to 25% or $950,000. The West Smithfield sanitary sewer improvements project has an estimated cost of $3.8 million and includes the following: $400,0001 fors survey, model & design, $200,000 for wet well upsizing at pump station 3, $600,0001 for improvements along US-70 (including boring under US-70), and $2.6 million fors sewer linei improvements: alongt the outfall. The Town! Manager was requesting approvet toi increase the grant match amount from $760,000t to $950,000. He explained the grantr match amount would be expended from the water/sewer department budget. Previously, $1.54 million was allocated fort the Durwood Stevenson Water Line Extension Project, but. Johnston County agreed to completely fund Mayor Moore questioned when the Town would receive notification of grant award. The Town  Development Corporation's Board of Directors  Business Items:  Administration (EDA) grant application  that project.    6230  Manager responded the Town had not received approval to submit the application, but staff was Mayor Moore questioned if staff was confident with the estimates provided. The Town Manager respondedt that staff was confident with the estimates today, but with construction costs as volatile as they arer rightr now, costs couldi increase or decrease. Staff would bid outt the! project andi ifther received bids were higher then the estimates costs, staff would consult EDA. The Town Manager explained that staff would seek approval to accept the grant if awarded and also to approve any bid for the Councilman Barbour questioned ifthis project would eventually need to be completed with or without grant funding. The Town Manager responded that with the growth in that area, this project will  meeting with the EDA on October 13th to discuss the project.  project.  become important for additional connection throughout the area.  Councilman Barbour made a motion, seconded by Councilman Wood, to approve the  additional fundsf for the EDA grant match. Unanimously approved.  2. Consideration and request for approval to hold utility security deposits until the Finance Director Greg Siler explained that the Finance Department was seeking approval to change the retention period for utility deposits. This change would bet tor new accounts and deposits collected one existing accounts that! havel been poorly paid. Mr. Siler explained that for decades the practice has been to refund the utility deposit back to the customer after 12 consecutive timely payments from residential customers and after 24 consecutive timely payments from commercial customers. Lately, Staff has become diligenti in requesting new deposits for accounts that have become delinquent. The Town sends to collections about $150,0 000 per year thus becoming a huge liability for the Town. Mr. Siler further explained thatt the Towns of Angier, Benson, Clayton and Kenly hold utility deposits until the account closes. The Town of Selma refunds the deposit after 24 consecutive timely payments. Mayor Pro-Tem Dunn asked ifa deposit was required for new accounts. Mr. Siler responded tin the affirmative, but explained there was one exception tot that rule. Ifai tenant vacates a rented property, the landlord which has al history oft timely payments will request that the deposit be waved sot they  account closes  can clean the unit tor make itr rentable again.  Mayor Pro-Tem Dunnr made a motion, seconded by Councilman Wood, to retain all utility  deposits until the account closes. Unanimously approved.  3. Conditional Zoning Request - Marin Woods (CZ-21-06): The applicant is requesting to rezone one parcel of land totaling 31.56 acres from the R-8 (Residential) and R-20A Resdenta-Agncutural, zoning district to the R-8 CZ Resdental-Condtional Zoning) district for the construction ofa 143-lot residential subdivision. The property considered for rezoning is located on the north side of NC Hwy 210 approximately 1,3001 feet west of its intersection with Skyland Drive. The property is further identified as Johnston County Tax Planning Director Stephen Wensman explained this conditional zoning request was tabled at the September Town Council meeting due to some concerns expressed by the Council. Mr. Wensman provided as summary of changes since the September Council meeting. They include The Town Council held ap public hearing and reviewed the Marin Woods R-8 Conditional Zoning request on September 7, 2021, then tabled the item to providet the developer, StrongRock Engineering PPLC, time to address off-street parking and landscape screening concerns along! NC Highway 210. The Master Plan has been updated to addresst these concerns as follows: 1. Adjusted Townhouse front setbacks to 30, keeping a 20' rears setback, that will allow 3 spaces 2. Provided 30 overflow off-site parking now shows gutter add curb, 45-degree spots, and added af few spots (3.41 spaces per unit offstreet or 4.1 16/unit with available on-street parking. 3. Adjusted singlef family setbackst to2 25' top provide fora a minimum of3s spaces per unit per lot with Standard B6-12 curb and gutter throughout the development except in front of townhouse The standard 5' utility strip between the curb and sidewalk has been provided throughout the site (except along Street A where only a 2' utility strip was provided to accommodate wider Clarified thatt townhome lots have a2's side setback on end units leaving 161 feet of separation Consistency with the Comprenensive Growth Management Plan - The comprehensive plan supports flexibility inz zoning regulations andi ther master plan complies with ther medium density Consistency with the Unified Development Code the conditional rezoning is a negotiated  ID# 15077008  thet following:  per unit on-lot.  the garage on lots with one car garage. buildings per detail. streets section). between buildings. Consistency Statement- - Staffs Opinion guidance.  Added Hipped roof condition for townhomes and changed elevations. Added a 6' privacy fence, 3 from interior buffer line along! NC Highway 210    6231  approach and the proposed UDO deviations are inconsistent with the UDO. Compatibility with Surrounding Land Uses The property considered for rezoning will be 1. That the future preliminary plat and development plans for the subdivision be in accordance with the approved Master Plan, R-8 Zoning District, and UDO regulations with the with the  compatible with the surrounding land uses. Staffs Recommendation of Approval: following deviations:  SF Min. Lot Size SF Min. lot width SF Min. front setback SF Min. Side Setback SFI Min. Rear Setback THI Min. front setback Distance between townhouses 16ft. Curbing and gutter Cul-de-sac length  5,882sq.f ft. 55ft. 25ft. 5ft. 20ft. 30ft. 800ft.  Valley Curbs by townhouses  2. Thata ar master sign plan! be submitted for the development with decorative signs and 3. That thet trash and recycling roll-off containers int the townhouse units be stored withina a 4. That decorative signs posts and streetl lighting bei installed throughout the development. 5. Thatt the entrancei island shown ont the master plan be landscaped with trees, shrubs and 6. That all structures be constructed outside and 2' above the 100-year flood plain elevation. 7. Thatt the development be constructed in accordance with the architectural standards: a) Townhomes shall be 2-story with a minimum width of20f feet and a minimum 1,250 heated b) All homes (townhome and single family) shall have a combination of2 or more of the following materials ont thef frontf facade: brick, stone, lap siding, shakes orb board and batten. c) All corner units shall contain a window with decorative trim or door for each 30 feet (or fraction of) of continuous side elevation. Anys siding break ont the side oft the! home, such as fireplace, side porch, orv wall offsets may be used as an alternative to windows. e) All single family detached homes shall have a garage with a minimum of 80% having a In order top promote variation in home appearance, no adjacent home may use the same color siding, and for single family detached homes, noi front elevation shall be constructed adjacentt to ora across from ani identical elevation. For corner lots, this shall apply to the lots A consistent color palette shall be usedi for botht the townhomes and single-family homes. Mayor Pro-Tem Dunn questioned the road widthi ini the development. Mr. Wensman responded that the streets would be 34' wide back of curb to back of curb. The street entrance would be comprised  landscaping as suggested int the master plan submittal. garage orv within ther rear yards ofe each unit. ground covers and maintained by the HOA.  sq.ft. anda a 1-car garage.  d) Allg garages shall have windows or decorative hardware.  two-car garage.  catty-corner across the intersection.  oftwo 14' wide paved lanes with a1 13 wide median and curbing. Councilman Barbour stated he appreciated the changes made by the developer.  Councilman Barbour made a motion, seconded by Councilman Wood, to approve zoning map amendment, CZ-21-06, with seven conditions ofa approval as found in the staff report findingt the rezoning consistent with the adopted comprehensive plan and other applicable adopted plans and that the action is reasonable and in the public interest. Unanimously  approved.  PUBLIC HEARINGS: Hearings.  Town Clerk Shannan Parrish administered affirmations tot thoset that wishedi to offer testimony duringt the Public 1. Preliminary Subdivision Request = Marin Woods (S-21-03): The applicant requesting preliminary subdivision approval of a 31.56-acre tract of land for the creation of 143 residential lots to be located within an R-8 CZ Residental-Conditional Zoning) district. The property considered for preliminary subdivision approval is located on the north side of NC Hwy 210 approximately 1,3001 feet west of its intersection with Skyland Drive. The property  is further identified: as Johnston County Tax ID# 15077008  Councilman Wood made a motion, seconded by Councilman Stevens, to open the public  hearing. Unanimously approved.  Planning Director Stephen Wensman testified the property was justr rezoned to R-8 CZ with a master plan for a 49-lot detached single-family residential lots and 94 townhouse lots. The preliminary plat  was consistent with the approved master plan    6232  Mr. Wensman reviewed staffs opinion oft thet findings. They are asf follows: 1. The plani is consistent with the adopted plans and policies oft the town.  STAFF'S OPINION ON THE FINDINGS OFFACT  2. The plan complies with all applicable requirements oft this ordinance and the R-8 Conditional The plan will not be detrimental to the use or development of adjacent properties or other Mr. Wensman testified that a neighbor was concerned: about drainage, but the concern can easily be addressed during the construction process. The developer is aware oft the concern. Planning Staff recommends the Town Council approve the preliminary plat of Marin Woods, S-21-03, with the following conditions based oni finding off factf forp preliminary subdivisions: 1. That the future preliminary plat and development plans for the subdivision be in accordance with the approved! Master Plan, R-82 Zoning District, and UDO regulations with  Zoning District. 3. Therei is adequate infrastructure. neighborhood uses.  the with the following deviations: SF Min. Lot Size SF Min. lot width SF Min. front setback SF Min. Side Setback SF Min. Rear Setback THN Min. front setback Distance between townhouses 16ft. Cul-de-sac length  5,882s sq. ft. 55ft. 25ft. 5ft. 20ft. 30ft. 800ft.  2. That a master sign plan be submitted for the development with decorative signs and 3. That thei trash and recycling roll-off containers ini the townhouse units be stored within a 4. That decorative: signs posts and streetl lighting bei installed throughout the development. 5. That the entrance island shown ont the master plan! bel landscaped with trees, shrubs and 6. That alls structures be constructed outside and 2' abovet the 100-year flood plain elevation. 7. Thati the development be constructed in accordance with the architectural standards: a. Townhomes shall be 2-story with a minimum width of 20 feet and a minimum b. All homes (townhome and single family) shall have a combination of2 or more of the following materials on the front facade: brick, stone, lap siding, shakes or C. All corner units shall contain a window with decorative trim or door for each 30 feet (or fraction of) of continuous side elevation. Any siding break on the side of the home, such as fireplace, side porch, or wall offsets may be used as an e. All single family detached homes shall have a garage with ar minimum of 80% f. In order to promote variation in home appearance, no adjacent home may use the same color siding, and for single family detached homes, no front elevation shall be constructed adjacent to ora across from ani identical elevation. For corner lots, this shall apply tot thel lots catty-corner across the intersection. g. Ad consistent color palette shall be used for both the townhomes and single-family 8. That Park dedication fee-in-lieu be paid priort tof final plati ina accordance with UDO Section 10. Thatt the HOA declarations and covenants bes submittedi for Town Attorney review priort to Planning Director Stephen Wensman has incorporated his entire record and provided ittot the Council Mayor Moore askedi ifthere were any questions or comments from the Council. There were none. Mayor Moore askedt the applicant ifhe agreed with the testimony provided by Mr. Wensman: andi ifhe had additional testimony to offer. Zack Anderson of6 6801 Falls of Neuse Road, Raleigh, NC testified that he wasi in agreement with thet testimony offer by Mr. Wensman. He expressed his appreciation to the Council for providing greatf feedback: att the last meeting and for allowing the developers to work Mayor Moore asked ift there was in attendance that was duly sworn in who wished to testify on the  landscaping as suggested int the master plan submittal. garage or within the rear yards ofe each unit. ground covers and maintained by the HOA.  1,250 heated sq. ft. and a 1-car garage.  board and batten. alternative tov windows. having ai two-car garage.  d. Allg garages shall have windows or decorative hardware.  homes. 10.114.8. final plat.  9. Thatp public utility service fees be paid ini full priort tof final plat.  inv written form int the October 5, 2021 agenda packet.  with the Town.  matter. There was no one ina attendance who wishedt tot testify ont the matter.    6233  Councilman Barbour made a motion, seconded by Councilman Wood, to close the public Mayor Pro-Tem Dunn made a motion, seconded by Councilman Wood, to approve the Marin Woods Preliminary Plat, S-21-03, with 10 conditions based on the finding off factf for  hearing. Unanimously: approved.  preliminary subdivisions. Unanimously approved.  2. CZ-21-07 Whitley Townes: J&J Flowers Finch Inc. is requesting a conditional rezoning request of 11.61-acres of land from the B-3 (Business) zoning district to the R-8CZ Residential-Conditional Zoning) district with a master plan for a planned development consisting of 70 attached single-family townhomes. The properties considered for rezoning is located on the northeast side of West Market Street approximately 300 feet southeast of its intersection with Britt Street. The properties are further identified as, Johnston County Tax  ID# 15084001 and ap portion of 15084003A.  Councilman Stevens made a motion, seconded by Councilman Barbour, to open the public  hearing. Unanimously approved  Planning Director Stephen Wensman explained there was a correction they were asking tor rezone the property from B-3toE B-3 CZ. Mr. Wensman explained the property was locatedi in West Smithfield next The property considered for approval contains some wetland and a drainage ditch that crosses throught the center oft the property and along the south edge ofthe Twin States Farming parcel. The The applicant was proposing ar master plan consisting of 70 attached single-family townhomes The Town's land use plan guides the site for mixed use. This townhomes and adjacent commercial property wouldt together be considered a mixed of uses consistent with the comprehensive plan. The proposed density is 6 units per acre, well within the allowed density oft the comprehensive plan. The rezoningi is predicated ont the purchase of approximately 0.87 acres oft the adjacent parcel with a shared driveway access. An access easement will be required for the shared use oft the driveway. About 58% oft the site will be developed leaving the remainder to serve as a vegetative buffer from adjacent development, and containing passive recreation areas, stormwater management facilities The proposed development will access West Market Street with a new public cul-de-sac and through ane existing driveway access to bes shared with the future redevelopment oft the former Heilig-Meyers. Therei is a median cross over on West Market Street att the shared driveway location. An new public +I-6 600-foot-long cul-de-sacisp proposed witht the development providing access top private parking lots with townhouses. The cul-de-sac will consist of60' wide right-of-way, 30' wide street back ofcurbt to back of curb. The proposed street curbing will bel B6-121 type matching the Town's Standard Fivef foot wide public sidewalk will be constructed: along the public right-of-way of West Market Street and alongt the side oft the public cul-de-sac: andi throughout the development connecting the individual Aproposedr maill kioski isl located adjacentt tot the public street and accessed by a pullout parallel parking The applicant is proposing 20' wide x 80' townhouse lots with single car garages fronting on HOA owned parking lots. The townhouses front on private parking lots. The sides of the townhouses are setback from the public street approximately 26. Thei townhouses will be setback over 50 feet from West! Market Streeti ina accordance with the UDO requirements. The Townhouses are situated on the individual lots such that the townhouses have minimal front yards (< 5 feet) with space for some landscaping, and 20-foot rear yards. Thei individual townhomes are accessedi from parking lots with 20' long driveways. The driveways and parking lots will be onH HOA property. All proposed structures willl have al building height of3 351 feet or less as permitted by R-82 zoning districts standards. Target Sales Price would be $230,000 ($137/heated sq. ft.) and the space between the townhouses would! bea20' Although noi formal architectural standards have been presented, the applicant has shown images of as similar project with suggested changes that could be made to enhance the project. Suggestions include ar mix ofr mix ofs sidingt types such as lapl boarda and batten, shakes and brick andi that end units Eacht townhouse will have access to 4, parking spaces per unit. Parking will be available in a one-car garage, a driveway space, and two paved parking spaces in a parking lot. The parking lots will have standard 9x181 foot parking stalls, 24' wide drive lanes, valley curbs and 5 sidewalks located at the back of the curb. The parking lot driveways should be constructed in accordance with the Town's  tot the old Heilig Meyers and Kmart building.  sitel has not been surveyed. There are noi floodplain present. fronting on private parking facilities and accessed by ap public cul-de-sac.  ande existing wetland/ditch areas.  Detail." They are proposing valley curbs within the parking lots.  units, parking and other amenities. area and sidewalk.  minimum.  be comprised ofv windows and other architectural details.  standard driveway detail.    6234  Ar master sign plan will be submitted with the preliminary plat. The plan will include a lighted and landscaped 14' wide X 42" tall brick entrance sign with black and gold lettering adjacent tot the main The applicant is proposing roughly 26,000 sq. ft. of unprogrammed open space to be owned by the HOA. Therei is noy proposeds structured playground. otherr recreational: amenities asr required! by Section 25' landscaped buffer alongt thel boundaries oft the property- - being encroached upon! by unit #15. 40' Buffer required by UDO. Additional landscaping should be provided in this area to ensure a proper buffer comprised of existing vegetation, landscaping and orf fencing to a minimal 60% opacity. Al landscaped berm isp proposed alongt the West Market Streeti frontage. As sketch plan and detail were provided by the applicant. The landscaping should extend up and down the berm to provide a solid screen ofr rear yards from West Market Street. Itis recommended that al landscape architect designed landscape and buffer plan be submitted with the preliminary plati in accordance with the sketch plan Itis recommended that the townhouse rear yards be screened with fences and landscaping and that Itis also recommended that at a minimum one overstory street tree be planted along every 50' of No dumpster or trash/recycling facilities are shown on the plan. All lots will be served by roll out containers. Rollout containers can become a landscape feature in townhouse developments if not planned for. A condition is recommended requiring their storage int the garage or in the rear yard. The development will comply with the Town's stormwater management ordinance. The stormwater An HOA will provide common ownership and maintenance oft the shared open space, landscaping, The developeri is seeking deviations fromi the UDO as part oft ther rezoning. The purpose of conditional zoning ist top provide flexibility from conventional: zoning and to allow creative projects to occur through anegotiated (give and take) approach to achieve the desired project that both the developer and town mutually can be satisfied with. The applicant is seeking the following deviations from the following  entry on' West Market Street.  7.35.1.5  and staff comments.  there! be atl least 4 shrubs and one ornamental tree planted inf front ofe each unit.  public right-of-way, within 15' ofthe edge ofther right-of-way  pondi is shown that will be accessible from the public right-of-way.  stormwater SCMs and amenities.  UDOF Requirements: Item Street Recreational Amenities Distance between buildings Perimeter Buffer  B-3/UDO 34' wide back-to-back 66,000 sq. ft. open space with amenities 30'+ 40'  B-3CZ 30' wide back-to-back Valley curbs are proposed int the parking lots. 26,000 sq. ft. open space with no amenities. Minimum 20' 25'  Parking Lot Curbing B6-12 curbs  Proposed Improvements Exceeding UDO requirements: Landscaped berm along West Market Street. Enhanced Street Lights Enhanced Street Signs Parking exceeding 21 per dwelling unit. Landscaped entrance monument  Planning Staff andt thel Planning Boardr recommend approval ofCZ-21-07 with thet following conditions: 1. That the future preliminary plat and development plans for the subdivision be in accordance with the approved Master Plan, R-8 Zoning District, and UDO regulations with the with the  following deviations:  Item Street Parking Lot Curbing Recreational Amenities Distance between buildings Perimeter Buffer  R-8CZ 30' wide back-to-back. Valley curbs are proposed in the parking lots. 26,000sq. ft. opens space with no amenities. Minimum 201 feet 25'    6235  2. Thatt thet trash/recycling rollouts be stored within garages or rear yards.  3. Thatt thep parking lote entrances be constructed ina accordance with thei town's standard driveway. 4. That a landscape architect designed landscape and buffer plan be submitted with the preliminary plati in accordance with the sketch plan and staff comments, including a. landscaping should extend up and down the berm top provide a solid screen of rear yards Rear yards be screened with fences and landscaping and that there be atl least 4 shrubs Ar minimum one overstory street tree be planted along every 50' of public right-of-way, d. That the 25 perimeter buffer planting be comprised ofexisting vegetationa andl landscaping/ 5. That an architectural plan be submitted for the townhouses with a mix ofs siding types such as lap board and batten, shakes and brick andt thate end units be comprised of windows and other 6. That ane easement be executed for the shared use oft the driveway off of West Market Street. 7. Thata ar masters sign plan be submitted with the preliminary plati in accordance with the rezoning 8. That decorative: streetl lights and signs bei incorporated into the development: and be submitted with as statement declaring the request consistent with the Town of Smithfield Comprehensive Growth Management Plan and other adopted plans, and that the request is reasonable and in the public Planning Director Stephen Wensman hasi incorporated his entire record and providedi ittot the Council Councilman Barbour stated the plan showed ap private park open space. Mr. Wensman responded there was no structured playground proposed, but the development was in close proximately to Councilman Barbour questioned ift the berm would have a fence. Mr. Wensman responded that the Councilman Barbour questioned if there would be sidewalks on West Market Street. Mr. Wensman responded there would be sidewalks on Market Street. Councilman Barbour stated if this area continued to be developed and sidewalks continued to be constructed, the Town could petition Mayor Pro-Tem Dunn questioned the proposed parking. Mr. Wensman responded there would be one space int the garage, one space ont the parking pad outside the garage, and striped parking enough Mayor Moore asked the developer, Josh Finch, if he was opposed to adding a fence. Mr. Finch Mayor Moore questioned thei interior design oft the townhomes. Mr. Finch responded there would be higher end cabinets, granite countertops, stainless steel appliances with approximately 1700s sq. ft. of Mayor Moore asked if there was anyone in attendance who wished to speak on the matter. There Councilman Rabil made a motion, seconded by Councilman Wood, to close the public hearing. Councilman Wood made a motion, seconded by Councilman Stevens, to approve zoning map amendment CZ-21-07, rezoning the property to B-3 CZ with the 8 conditions, finding the rezoning consistent with the Town of Smithfield Comprehensive Growth Management Plan and other adopted plans, and that the amendment is reasonable and in the public interest.  from' West Market Street  and one ornamental tree planted inf front ofe each unit. within 15 oft the edge oft the right-of-way. and orf fencing to ensure atl least 60% opacity.  architectural details. master plan. with the preliminary plat.  interest.  in written formi in the October 5, 2021 agenda packet. Mayor Moore askedi ifthere were any questions from Council.  Johnson Park and the new drone field. proposal was fora a landscaped berm.  NCDOTI fora a cross walk tot the Foodl Lion shopping center. for everyone tol have four parking spaces per unit. responded he was not opposed to adding at fence tot the berm.  living space.  was no onei ina attendance that wished to speak ont the matter.  Unanimously approved.  Unanimously: approved.  Councilmembers Comments:  Councilman Wood congratulated the Smithfield Selmal High Schooli football team and staff for their three consecutive victories. Councilman Wood expressed his appreciation to Councilman Lee and the Progressive Men's Club Board for using the building as a COVID-19 testing site. He explained he went to the Progressive Men's club for testing and he found it to be quick and efficient. Councilman Wood expressed his appreciation to the members of the Smithfield Fire Department whor respondedt to ane emergency call for his wife who had as seizure. Councilman Wooda asked Chief  Brown to express his gratitude tot thet team off firefighters that responded.    6236  Councilman Lee welcomed Fire Chief Michael Brown to Smithfield. Councilman Lee explained that thei family of Reverend Doctor Beatrice Penny expressed their gratitude tot the Town for everyone's attendance at Dr. Penny's 99th Birthday parade. Councilman Lee expressed his condolences tot the family of Lina Mae Altman who recently passed away. Ms. Altman was al beaconi int the community and she celebrated her 101st birthday on Juneteenth this year. Councilman Lee stated that Cedar Drivev was almosti finished. Councilman Lee statedt thati the ditch that backs up tol Martin! Luther King Jr. Drive needed to be cleaned out again. Finally, Councilman Lee stated he was still interested in meeting with the Town! Manager and the Police Chief concerning police practices. He explainedi that Councilman Barbour expressed his appreciation to Town Staff for removal of a bush that was obstructing view att the intersection of Whitley Drive and' Wilson's Mills Road. Councilman Barbour informed the members of Council that the first annual drone fly in was held at the new Smithfield  with conflicting schedules, they were not able tor meetl last month.  Drone Field at Gertrude B. Johnson Park. The event was well attended  Town Manager's Report:  Town Manager Michael Scottg gave al brief update tot the Council ont the following items:  700 bicyclists willa arrive at Community Park on Thursday as part oft the Cycle NC tour tot the beach. They will camp at Community Park and leave int the morning to continue their trek east. Shuttles  willl be available tot transport the cyclists around town for shopping and meals.  Halloween! Events Thursday, October 28th: Friday, October 29th: Saturday, October 30th: Trick or Treat October 31st:  Egg Haunt 7:00 pm at Community Park Boo Bash 4:001 to 6:30 pm at Sarah Yard Center Trunk or Treat, 10:30 ami to 12:30 at Community Park. Trick or Treat, 5:00 pm to 8:00 pm within Townl Limits  Parks and Recreation is planning at festive eventt to celebrate and thank our veterans on Veterans Day, Thursday, November 11th. This will include music, food and fireworks at Community Park Atthist time, the Towni is planningt to have the: 2021 Christmas Parade on December 2nd onl Market Kick off on the construction oft the Durwood Stephenson water line extension is set for October 18th. Itis ane estimated: five-month construction project, with estimated completioni in March of2022. The final 2020 Census results were released in usable form last week. Staff has analysis of the data. Ift the redistricting processi is complete and approved by the Council by November 17th then thet filingp period would be from noon, December 6th to noon December 17th. Otherwise, the Town must complete the redistricting process by December 17thi inc ordert tol have ai filing periodf from noon January 3rd through noon. January7th. The election for all district seats and thel Mayor will be held Beingr not further business, Councilman Barbour made a motion, seconded by Councilman Wood, to adjourn ther meeting. Unanimously approved. The meeting adjourned ata approximately 8:35p pm.  from 4:00t to7 7:30 pm. Street. Please mark your calendars.  on! March 8th, 2022.  Adjourn  -  OF SMITH SMTEEETT  M. Andy Moore, Mayor  ATTEST:  Shannan! L. Parrish, Town Clerk psailasl