AGENDA Sawmills Town Hall Tuesday, June 18, 2019 6:00 pm  Regular Meeting of the Sawmills Town Council  1. CallTo Order 2. Invocation 3. Pledge of Allegiance 4. Adopt Agenda 5. Approvel Meeting Minutes  Mayor. Johnnie Greene Mayor Johnnie Greene Mayor Johnnie Greene  A, March7,20191 Budget Workshop Minutes B. April 4, 20191 Budget Workshop Minutes C. April 18,2019 Budget Workshop Minutes D. May 21,20191 Regular Meeting Minutes E.J June 5, 2019: Special Meeting Minutes F. June 5, 2019 Closed Special Meeting Minutes  Mayor. Johnnie Greene Mayor. Johnnie Greene Mayor. Johnnie Greene Mayor Johnnie Greene Mayor. Johnnie Greene Mayor. Johnnie Greene Mayor. Johnnie Greene Mayor Johnnie Greene Mayor. Johnnie Greene Mayor Johnnie Greene Mayor Johnnie Greene Mayor. Johnnie Greene Mayor. Johnnie Greene Mayor. Johnnie Greene Mayor. Johnnie Greene Mayor. Johnnie Greene Mayor Johnnie Greene Town. Administrator Christopher Todd Mayor. Johnnie Greene Mayor Johnnie Greene Mayor Johnnie Greene  6. Public Comment 7. Recognitions: A. Recycle Rewards 8. Public Hearing: A. Open Public Hearing B. Staff Comments/Recommendations C.P Public Comment D. Close Public Hearing E. Council Action 9. Financial Matters:  A. Donation Request for Spartan. Athletic Club B. Republic Trash and Recycling Collection Contract  10. Discussion:  A. Water and Sewer GIS B. Council-Manager Form ofGovernment 11. Planning Matters: A. Appoint ETJ Planning Board Member 12. Public Comment 13. Updates:  A. Code Enforcement Report B. Town Administrator Updates C. Council Comment  14. Closed Session: Personnel Matters NCGS 143-318.00(a)(6)  15. Adjourn    MARCH 7,2019 TOWN OF SAWMILLS SPECIAL BUDGET WORKSHOP MEETING 5:00 pm  COUNCIL PRESENT Johnnie Greene Keith Warren Joel Norman Rebecca Johnson Clay Wilson  STAFF PRESENT Christopher Todd Karen Clontz Ronnie Coffey  CALLTO ORDER: Mayor Johnnie Greene called the meeting to order.  INVOCATION: Keith Warren gave thei invocation.  PLEDGE OF ALLEGIANCE: Mayor Greene led thel Pledge of Allegiance. ADOPT AGENDA: Mayor Greene asked for a motion to adopt the agenda.  Joe Norman made a motion, and Rebecca Johnson seconded, to adopt the agenda. All were in  favor.  ITEMS FOR: DISCUSSION: Budget Needs by Department: Governing Board Administration Planning/Community Development Public Works Sanitation Streets (Powell Billy Parks & Recreation Water Department Sewer Department Miscellaneous Items: Missions, Goals, and Values Play Ground Equipment 321 Intersection Water Line Enhanced Law Enforcement Update ADJOURN: Mayor Greene asked for a motion to adjourn.  Joe Norman made a motion, and Keith Warren seconded, to adjourn the meeting. All werei inf favor.  Julie Good, Town Clerk  Johnnie Green, Mayor    APRIL 4, 2019 5:00 pm  TOWN OF SAWMILLS SPECIAL BUDGET WORKSHOP: MEETING  COUNCIL PRESENT Johnnie Greene, Keith Warren Joel Norman Rebecca. Johnson Clay Wilson  STAFF PRESENT Christopher Todd Karen Clontz Ronnie Coffey  CALLTO ORDER: Mayor Johnnie Greene called the meeting to order.  INVOCATION: Keith Warren gave the invocation.  PLEDGE OF ALLEGIANCE: Mayor Greene led the Pledge of Allegiance. ADOPT AGENDA: Mayor Greene asked for ai motion to adopt the agenda.  Keith Warren made ai motion, and Rebecca Johnson seconded, to adopt the agenda. All were in  favor.  ITEMS FOR DISCUSSION: Budget Needs by Department: Sanitation  Staff was directed to balance the sanitation department, and to only include the necessary funds for garbage collection. No funds were to be included for the Staff was directed to remove all street paving projects from the draft 2019/2020  continuation ofar recycling program.  Streets (Powell Bill) budget. Parks & Recreation Water Department Sewer Department Miscellaneous Items:  Enhanced Law Enforcement Contract Employee Cost ofLiving Adjustment and Merit  Based of public input the Town Council directed staff to not include necessary O Staff was directed to include the necessary funds to allow for up to a five percent (5%) merit increase, to be determined based upon annual reviews and department  funds for an enhanced law enforcement service at this time.  head recommendations.  ADJOURN: Mayor Greene asked for a motion to adjourn.  Clay Wilson made a motion, and Rebecca Johnson seconded, to adjourn the meeting. All were in  favor.  Julie Good, Town Clerk  Johnnie Green, Mayor    APRIL 18, 2019 5:00 pm  TOWN OF SAWMILLS SPECIAL BUDGET WORKSHOP MEETING  COUNCIL PRESENT Johnnie Greene Keith Warren Joe Norman Rebecca Johnson NOT IN ATTENDANCE Clay Wilson  STAFF PRESENT Christopher Todd Karen Clontz Ronnie Coffey  CALLTO ORDER: Mayor. Johnnie Greene called the meeting to order.  INVOCATION: Keith Warren gave thei invocation.  PLEDGE OF ALLEGIANCE: Mayor Greene led the Pledge of Allegiance. ADOPT AGENDA: Mayor Greene asked for a motion to adopt the agenda.  Keith Warren made ai motion, and Rebecca Johnson seconded, to adopt the agenda. All werei in  favor.  ITEMS FOR DISCUSSION: Budget Needs by Department: Governing Board Administration Planning/Community Development Public Works Sanitation Streets (Powell Bill) Parks & Recreation Water Department Sewer Department  Staffwas directed to make no changes to the budget at this time. ADJOURN: Mayor Greene asked for a motion to adjourn.  Clay Wilson made a motion, and Rebecca Johnson seconded, to adjourn the meeting. All were in  favor.  Julie Good, Town Clerk  Johnnie Green, Mayor    May 21,2019  TUESDAY, MAY21,2019  TOWN OF SAWMILLS REGULAR COUNCIL MEETING  6:00 - PM  COUNCIL PRESENT Mayor Johnnie Greene Keith Warren Rebecca Johnson Joe Norman Clay Wilson  STAFF PRESENT Christopher Todd Terry Taylor Julie A Good  CALL TO ORDER: Mayor Johnnie Greene called the meeting to order.  INVOCATION: Pastor JeffLambert gave the invocation.  PLEDGE OF ALLEGIANCE: Mayor. Johnnie Greene led the Pledge of Allegiance. ADOPT AGENDA: Mayor Johnnie Greene asked for a motion to adopt the May 21, 2019 Joe Norman made a motion, and Rebecca Johnson seconded, to adopt the May 21, 2019  Agenda.  Agenda. All were in favor.  APPROVE APRIL 16, 2019 REGULAR MEETING MINUTES: Mayor Johnnie Greene asked for a motion to approve the April 16, 2019 regular meeting minutes. Rebecca Johnson made ai motion, and Keith Warren seconded, to approve the April 16,2019  regular meeting minutes. All were in favor.  APPROVE APRIL 16, 2019 CLOSED SESSION MINUTES: Mayor Johnnie Greene Joe Norman made ai motion, and Keith Warren seconded, to approve the. April 16,2019 closed  asked for a motion to approve the April 16, 2019 closed session minutes.  session minutes. All were in favor.  PUBLIC COMMENT: Mayor Johnnie Greene asked if anyone had any questions or Jo. Ann Miller came and thanked the Council for the generous donation that was given to the  comments at this time. American Legion Post 392.    April 16,2019  RECOGNITIONS:  RECYCLE REWARDS WINNER: Mayor Johnnie Greene announced Mr. Michael Rabon as the May Recycle Rewards winner. A credit oft thirty-two dollars ($32.00) will be added to  his sanitation bill.  No Council action was required. FINANCIAL MATTERS:  PRESENTATION OF FY: 2019-2020 BUDGET AND CALL FOR PUBLIC: HEARING: Town Administrator Christopher Todd presented to Council a proposed budget for Fiscal Year 2019-2020. Town Administrator Christopher Todd: stated that the budget is balanced as required by the NC Local Government Budget and Fiscal Control Act. The Town's overall budget for FY 2019-2020 totals three million ninety-eight thousand seven hundred eight dollars ($3,098,708.00). A few highlights of the proposed budget include no property tax increase; zero (0%) increase of the sewer rates; an appropriation of Water and Sewer Fund reserves will be made this fiscal year; reduces current level of service by discontinuing curbside recycling collection; maintains current levels of benefits for employees. The Town will also maintain its current levels of service to the citizens. Council must hold a public Clay Wilson made ai motion, and Joe Norman seconded, to hold a public hearing on June 18,  hearing on. June 18, 2019, to adopt the budget.  2019, to adopt the budget for FY2019-2020. All were in: favor.  DISCUSSION:  VETERAN'S MEMORIAL PARKLEASE: Town Administrator Christopher Todd stated that the Town of Sawmills currently lease the property known as Veteran's Memorial Park through an agreement withl) Duke Energy. Duke Energy offers this agreement in ordert to meet its Federal Energy Regulatory Commission (FERC) requirements as an energy provider. FERCa and Duke Energy entered into ai new: forty (40)s year agreement outlining Dukel Energy's requirements to operate as an energy provider in 2015. Since 2015, Duke Energy and FERC have been working to draft lease agreements that met the new: requirements. The new lease between Duke Energy and the Town of Sawmills addresses their current FERC requirements and would be effective until the year 2055. The new lease would allow the Town to continue to operate the park as currently designed and would not change the general operations of the facilities. Additionally, by having more than twenty (20) years on the lease, the Town would become eligible for more recreation-based grants at Veteran's Memorial Park. Included int this lease is the construction ofay walking path encircling the park property, which will be provided and paid for by Duke Energy. This project is expected to begin in 2020- Joe Norman made a motion, and Keith Warren seconded, to adopted the drafted lease with  2021.    April 16,2019  Duke Energy until the year 2055. All were in favor.  TOWN ADMINISTRATOR RESIGNATION: Town Administrator Christopher Todd stated that he had accepted a new positon as Town Manager with the Town of Laurel Park effective July 15, 2019. Town Administrator Christopher Todd stated that his last day with  the Town of Sawmills would be. July 12,2019. No Council action was required. PUBLIC COMMENT: No one wished to speak.  MAYCODE ENFORCEMENT REPORT: There are six (6) code enforcement cases open: Chaney Carter, owner of 4361 Sawmills School Rd. Overgrown vegetation. Town Planner Hunter Nestor stated that a letter was sent on July 19, 2018, with a deadline of August 3, 2018. Town Planner Hunter Nestor stated that the nuisance was abated by the Town on August 10, 2018. Town Planner Hunter Nestor stated that al lien will be placed on the property for the cost of the mowing. Town Planner Hunter Nestor stated that a hearing was held on September 6, 2018, and Ms. Carter did not show SO Jessie Kristian Smith, 4215 Trojan Ln. Fowl running loose. Town Planner Hunter Nestor received a written complaint from adjacent property owner stating that resident at 4215 Trojan Lnl had approximately one (1)to fifteen (15)chickens: and six (6) ducks running loose. Traveling public along Trojan Ln are consistently having to stop to wait on ducks to cross the road or sunning in the road. School buses have needed to blow horns to get them to move. Also, the chickens are digging up the neighbor's property. Town Planner stated that a certified letter was sent to home owner on February 21, 2019. Town Planner Hunter Nestor stated that the site was visited and there were fowl running loose in the back yard and roosting. There are also materials accumulation surrounding the home, which looks as though property owners are building a fence. Town Planner Hunter Nestor stated that a second notice was sent on Carolyn Bray/Robyn Brittian, 2570 Baker Circle. Abandoned mobile home. Town Planner Hunter Nestor states that he is working with Town Attorney Terry Taylor to Horror Fields, Kiser-Sawmills, Helena St. Fence/buffer. Town Planner Hunter Nestor stated that a complaint was received on April 10, 2019. Town Planner Hunter Nestor stated that the property is not in compliance with the conditions set in CUP. Town Planner Hunter Nestor stated that a NOV letter was sent out on April 11,2019, witha a  Town will proceed to demolish house;  April 16, 2019, with a deadline of April 27,2019;  abate;  deadline of May 10, 2019;    April 16,2019  Rent to Own Properties, LLC, 4011 Baird Dr. Discharging firearm near residential structures. Town Planner Hunter Nestor received a written complaint on April 16, 2019. AsofMay 7,2019, no new complaints and activity has ceased; John Wilcox, 2322 Ellen St. Overgrown vegetation. Town Planner Hunter Nestor received a written complaint on April 22, 2019. Town Planner Hunter Nestor sent a NOV letter with a deadline ofMay 5, 2019. Town Planner Hunter Nestor visited the site on May 7, 2019. No improvement had been made. Town Planner Hunter Nestor  sent another NOV letter.  No Council action was required.  COUNCIL ADJOURN: Mayor Johnnie Greene asked for a motion to adjourn.  Joe Norman made ai motion, and Keith Warren seconded, to adjourn the meeting. All were in  favor.  The meeting was adjourned at approximately 6:21pm.  Johnnie Greene, Mayor  Julie A. Good, Town Clerk    Page of2  WEDNESDAYJUNE 5, 2019  TOWN OF SAWMILLS SPECIAL COUNCIL MEETING  6:00 PM  COUNCIL PRESENT Mayor Johnnie Greene Keith Warren Rebecca Johnson Joe Norman  STAFF PRESENT Christopher Todd Julie. A Good Terry Taylor  COUNCIL ABSENT Clay Wilson  CALL TO ORDER: Mayor Johnnie Greene called the meeting to order at approximately  6:07pm.  INVOCATION: Mayor Johnnie Greene gave the invocation.  PLEDGE OF ALLEGIANCE: Mayor Johnnie Greene led the Pledge of Allegiance. ADOPT AGENDA: Mayor Johnnie Greene asked for a motion to adopt the agenda. Joe Norman made a motion, and Rebecca Johnson seconded, to adopt the agenda. All were  in favor.  CLOSED SESSION FOR NCGS 143-318.11(a)(6) CONSIDER THE QUALIFICATIONS, COMPETENCE, PERFORMANCE, CONDITITION OF APPOINTMENT OF A PUBLIC OFFICER OR EMPLOYEE OR PROSPECTIVE PUBLIC OFFICER OR EMPLOYEE: Mayor Johnnie Greene asked for a motion to go Rebecca Johnson made a motion, and Joe Norman seconded, for Council to go into closed session under NCGS 143318.1QX0)consider the qualifications, competence, performance, condition of appointment of a public officer or employee or prospective public officer or  into closed session.  employee. All were in favor.  Council went into closed session at approximately 6:09 pm.  Rebecca Johnson made a motion and Joe Norman seconded, to come out of closed session at  approximately 7:10pm. All were in favor.    June 5, 2019 Page 2of2  ADJOURN: Mayor Johnnie Greene stated no Council action was required and asked for a Joel Norman made a1 motion, and Keith Warren seconded, to adjourn the meeting. All were in  motion to adjourn the meeting.  favor.  The meeting ended at approximately 7:11pm.  Johnnie Greene, Mayor  Julie A Good, Town Clerk    AGENDA ITEM7 7A  MEMO DATE: SUBJECT:  June 18,2019 Recognition: Recycle Rewards Program  Discussion:  The Town of Sawmills would like to congratulate Ms. Lesly Maldonado on winning the Recycle Rewards Program for the month ofJ June. Mayor Johnnie Greene willj present her with a Certificate of Appreciation. A thirty-two dollar ($32.00) credit willl be added to the current  sanitation bill.  Recommendation: No Council action is required.    AGENDA ITEM8 8A  MEMO DATE: SUBJECT:  June 18, 2019 Public Hearing: Adopt Proposed FY2019-2020 Budget  Discussion: and fee structure.  Council has received a copy oft the proposed FY 2018-2019 budget ordinance, budget message  Listed below are the salient points oft the budget:  General Fund Expenditures: Governing Body Administration Finance Public Works Streets and Highways Santation/Recycling Community Development Parks and Recreation Interlocal Transferi to Caldwell County  $50,450.00 $461,258.00 $90,000.00 $457,400.00 $62,000.00 $259,950.00 $123,850.00 $376,550.00 $194,000.00 $2,075,458.00 $787,500.00 $235,750.00 $1,023,250.00 $3,098,708.00  Total  Utility Fund Expenditures:  Water Sewer  Total  Total Budget  As required by State Law the budget is balanced.    The proposed budget includes: no tax increases;  zero percent (0%) increase in the sewer. rates;  ana appropriation of Water and Sewer Fund reserves will be made this fiscal year; reduces current levels of service by discontinuing curbside recycling collection;  maintains current level of benefits for employees See enclosed list oft the proposed FY 2019-2020 fee structure.  Attached to this memo is a copy oft the draft budget ordinance and message with an amendment tot the Sanitation Department. The amendment includes funds necessary toj provide curbside garbage and recycling collection through a contract with Republic Services. The amendment increases the total Sanitation Department budget from $259,950.00 to $285,000.00 showing a $25,050 increase. Staff was able to balance the budget using updated revenue forecasts to cover the increased cost. This amendment will not result in ai fee or tax increase at this time and does  not require the use ofi fund balance reserves.  Recommendation: Sanitation Department.  Staffrecommends: that Council adopt the FY2019-2020 draft budget with the amendment to the    Town of Sawmills Fee Structure FY2019-2020 7012019-6302020  Public Works:  Items not picked up - building materials, electronics and automobile parts. Small brush pick up: fee: Large brush pick up fee: White goods pick up fee: Special (bulky item) pick up fee: Purchase of Speed Limit or other Traffic signs: Water/Sewer Department: Water Deposit Sewer Deposit Water Tap (3/4 inch tap) Water Tap (3/4 inch tap) Water Tap (2 inch or greater) Water Tap (2 inch or greater) Sewer Tap (4-6 inch) Sewer Availability Fee ***NO OUTSIDE SEWER TAPS*** Water Rates (Inside Town)  No charge (30 minutes or less) $75.00 No charge No charge $75.00 $100.00 $100.00 $750.00 $1,500.00 $750.00 plus 15% $1,500.00 plus 15% $1,000.00 $27.15 (current rate)  (per hour)- see policy, for guidelines  IfSS# provided. $50.00 (a. 50% discount) IfSS# provided $50.00 (a 50% discount)  Inside Town Outside Town Inside Town Outside Town Inside Town  $20.60 min charge per month up to $6.00 per each additional 1,000 gals up $7.00 per each additional 1,000 gals from 10,001 gals to 20,000 gals $4.50 per each additional 1,000 gals from 20,001 gals to 30,000 gals $3.50 per each additional 1,000 gals $41.20 min charge peri month up to $12.00 per additional 1,000 gals up to $14.00 per each additional 1,000 gals from 10,001 gals to 20,000 gals $9.00 for each additional 1,000 gals from 20,001 gals to 30,000 gals $7.00 for each additional 1,000 gals $27.15 min charge per month up to $7.60 per additional 1,000 gals  2,000 gals to 10,000 gals  after 30,000 gals 2,000 gals 10,000 gals  Water Rates (Outside Town)  after 30,000 gals  Sewer Rates (Inside Town) ***NO OUTSIDE SEWER*** Meter Tampering Fee  2,000 gals $75.00 $150.00  Fire Hydrant Access Deposit (Contractors Only)    Sanitation Department: Sanitation Deposit Sanitation Fee  $20.00  $8.00 per month $96.00 per year $70.00 (per can) $8.00 per month  Extra Trash Can (rental fee) Sanitation Availability Fee  Planning: Zoning Permit: Zoning Permit - Accessory structures Rezoning Application: (Includes Public Notice advertsing/certitied letters) Special Use Permit: Family or Minor Subdivision Review: Major Subdivision Review: Copy of Subdivision Ordinance: Request for Variance: Encroachment Fee Parks and Recreation Baird Park - Baseball Fields  $25.00 $5.00 $200.00 $150.00 $25.00 $200.00 $10.00 (per copy) $200.00 $750.00  (plus $5.00 per lot after 25 lots)  $150.00 per field $250.00 both fields $300 multi day tournament $100.00 per field $175.001 both fields  Veterans Park - Baseball Fields  $225.00: multi day tournament  Soccer Field  $100.00 $150.00 .10 per page .20 per page $30.00 fee)  Farmers Market Field Miscellaneous Fees Black & white copies: Color copies:  Insufficient Funds (NSF Check Return)  ($25.00 bank fee + $5.00 processing    Town of Sawmills Annual Budget Estimates Revenues Fiscal Year: 2019-2020 Summary  Budget Page: Budget 2019-2020 Estimate $2,075,458 $1,023,250  Last Year  Current Year Actualt to $1,542,918 $661,470  Estimated Entire Year $2,123,650 $991,298  Fund General Fund Utility Fund  Fund# Actual 2017-2018 Budget 2018-2019 February 2019  1 2  $2,502,519 $1,089,192  $2,164,685 $1,422,109  TOTALS:  $3,591,711  $3,586,794  $2,204,388  $3,114,948  $3,098,708  DRAFT    Town of Sawmills Annual Budget Estimates - Revenues Fiscal Year: 2019-2020 General Fund  BudgetPage: Budget 2019-2020 Estimate $409,000 $20,000 ($250) ($12,000) $500 $65,000 $100 ($500) ($3,000) $5,000 $250 $500 $250,000 $62,500 $320,000 $255,000 $150,000 $20,000 $2,000 $142,000 $0 $25,000 $150,000 $150 $750 $0 $4,000 $100 $3,358 $200,000 $3,000 $500] $500 $1,000 $1,000 $0 50 0 $0 $0 $2,075,458  Fund1 Last' Year 1-00-3101 1-00-3102 1-00-3103 1-00-3104 1-00-3105 1-00-3110 1-00-3111 1-00-3112 1-00-3113 1-00-3114 1-00-3115 1-00-3116 1-00-3229 1-00-3230 1-00-3231 1-00-3232 1-00-3233 1-00-3316 1-00-3319 1-00-3323 1-00-3324 1-00-3340 1-00-3351 1-00-3831 1-00-3833 1-00-3834 1-00-3835 1-00-3836 1-00-3837 1-00-3839 1-00-3841 1-00-3842 1-00-3845 1-00-3860 1-00-3889 1-00-3990  Current' Year Actualto $406,953 $31,010 $0 ($11,183) $2,984 $39,177 $16 ($219) ($1,392) $4,637 $144 $390 $181,802 $40,648 $205,675 $163,128 $99,756 $11,121 $820 $146,007 $0 $13,452 $75,519 $100 $440 $0 $2,830 $101 $3,358 $122,866 $1,922 $425 $0 $348 $85 $0 $0 $0 $0 $0 $0 $1,542,918  Estimated Entire) Year $409,000 $31,800 $0 ($11,500) $3,100 $40,200 $50 ($275) ($1,500) $6,400 $200 $600 $250,000 $65,000 $320,000 $250,000 $150,000 $20,000 $2,500 $146,007 $0 $25,000 $150,000 $125 $750 $0 $3,200 $125 $3,358 $200,000 $3,500 $410 $0 $400 $1,200 $0 $0 $0 $0 $54,000 $0 $2,123,650  Account Name Ady Valorem Current Year Adv Valorem Prev Year Adv Valorem Refunds AdValorem Collection Fees Vehicle Interest Vehicle Taxes Vehicle Taxes Prev Year Vehicle Refunds Vehicle Collection Fees Interest on Ad' Valorem Ad Valorem Late List Rev NSF fees Hold Harmless Article 44 1/2% Sales tax Article 39 1% Sales Tax Article 40 1/2 % Sales Tax Article 42 1/2 % Sales Tax Sales Tax on Telecommunications 1-00-3234 Excise Tax on Piped Natural Gas 1-00-3235 Powell Bill Funds Wellness Grant Cable Franchise Fees Utility Franchise Fees Veteran's Memorial Engraving/Misc 1-00-3333 Planning &Z Zoning Fees Sale of Recyclable Materials Investment Earnings Investment Earnings- Powell Bill 1-00-3832 Mowing/Snow Removal Solid Waste Fee Solid Waste Revenue Parks/Rec (Misc) Parks/Rec Fee Miscellaneous Revenue Farmers Market Fees Veteran's Park/Rec Fee Over/Under Cash Reconciliation 1-00-3843 NC Debt Setoff Transfer from Capital Reserve Powell Bill Reserve Fund Balance Appropiated TOTALS:  Account # Actual 2017-2018 Budget 2018-2019 February: 2019  $408,964 $15,301 $0 ($10,634) $548 $70,244 $98 ($564) ($3,016) $4,225 $282 $690 $291,147 $65,930 $324,676 $260,516 $157,502 $21,243 $3,060 $146,798 $1,460 $27,815 $152,254 $75 $950 $192 $4,492 $154 $3,358 $210,045 $3,425 $450 $275 $1,918 $1,245 $2,400 $0 $0 $335,000 $0 $0 $2,502,519  $405,000 $20,000 ($250) ($15,000) $150 $55,000 $100 ($500) ($3,000) $5,000 $300 $400 $250,000 $46,000 $315,000 $255,000 $150,000 $15,000 $500 $146,000 $0 $15,000 $150,000 $250 $750 $0 $2,750 $127 $3,358 $185,000 $3,000 $500 $500 $1,500 $1,000 $2,250 $0 $0 $0 $54,000 $100,000 $2,164,685    Town of Sawmills Annual Budget Estimates Revenues Fiscal Year: 2019-2020 Utility Fund  Budget Page: Budget 2019-2020 Estimate $787,500 $235,750  Fund2 80 90  Last Year  Current Year Actual to $535,248 $126,221  Estimated Entire Year $791,298 $200,000  Department Dept # Actual 2017-2018 Budget 2018-2019 February 2019  Water Sewer  $888,865 $200,327  $783,709 $638,400  TOTALS:  $1,089,192  $1,422,109  $661,470  $991,298  $1,023,250    Town of Sawmills Annual Budget Estimates - Revenues Fiscal Year: 2019-2020 Utility Fund- Water Department  Budget Page: Budget 2019-2020 Estimate $21,000 $655,000 $5,000 $2,500 $15,000 $2,000 $1,000 $0 $86,000 $0J $0 $0 $787,500  Fund 2 1-00-3120 2-00-3710 2-00-3711 2-00-3713 2-00-3714 2-00-3831 2-00-3839 2-00-3845 2-00-3850 2-00-3861 2-00-3990  Last Year  Current' Year Actual to $21,239 $440,519 $5,250 $1,450 $11,883 $2,040 $1,151 $0 $0 $51,715 $0 $0 $535,248  Estimated Entire Year $21,239 $660,000 $5,250 $2,000 $15,000 $2,100 $1,500 $0 $0 $84,209 $O $0 $791,298  Account Name Water Tank Cell Tower Lease Water Sales Water Taps & Connections Reconnection Fees Late Charges Investment Earnings Miscellaneous Revenue NC Debt Setoff Capital Contributions AIA Grant- Waterlines GIS Operating Transfer from General Fund 2-00-3900 Appropriated Net/ Assets TOTALS:  Account # Actual 2017-2018 Budget 2018-2019 February 2019  $6,440 $767,388 $4,750 $2,200 $15,047 $2,887 $4,153 $0 $86,000 $0 $0 $0 $888,865  $19,000 $655,000 $5,000 $2,500 $15,000 $2,000 $1,000 $0 $0 $84,209 $0 $0 $783,709    Town of Sawmills Annual Budget Estimates- Revenues Fiscal Year: 2019-2020 Utility Fund Sewer Department  BudgetF Page: 5 Budget 2019-2020 Estimate $200,000 $0 $0 $35,750  Fund2 2-00-3750 2-00-3751 2-00-3850  Last Year  Current' Year Actual to $126,221 $0 $0 $0  Estimated Entire Year $200,000 $0 $0 $0  Account Name Sewer Charges Sewer Tap & Connections Capital Contributions Sewer Net Funds Appropriated 2-00-3991  Account# Actual 2017-2018 Budget 2018-2019 February 2019  $200,327 $0 $0 $0  $187,000 $0 $100,000 $351,400  TOTALS:  $200,327  $638,400  $126,221  $200,000  $235,750    Town of Sawmills Fiscal Year: 2019-2020 Summary  Annual Budget Estimates Expendtureslxpenses  Budget Page: 6 Budget 2019-2020 Estimate $2,075,458 $1,023,250  Last Year  Current Year Actualt to $1,711,433 $448,803  Estimated Entire Year $2,274,627 $658,685  Fund General Fund Utility Fund  Fund# Actual 2017-2018 Budget 2018-2019 February 2019  1 2  $1,905,873 $767,832  $2,544,685 $1,031,109  TOTALS:  $2,673,705  $3,575,794  $2,160,236  $658,685  $3,098,708    Town of Sawmills Annual Budget Estimates - Expenditures Fiscal Year: 2019-2020 General Fund  Budget Page: Budget 2019-2020 Estimate $50,450 $461,258 $90,000 $457,400 $123,850 $376,550 $62,000.00 $259,950.00 $0.00 $194,000.00 $2,075,458  Last Year  Current' Year Actual to  Estimated. Entire Year $35,759 $351,229 $78,350 $420,250 $89,381 $638,613 $195,000.00 $272,045.00 $0.00 $194,000.00 $2,274,627  Account Governing Body Administration Finance Public Works Community Development Parks and Recreation Streets &Highways Sanitation and Recycling Operating Transfers Interlocal Transfer to Caldwell County TOTALS:  Dept? # Actual 2017-2018 Budget 2018-2019 February: 2019  10 20 30 40 45 46 50 60,70 00 20  $39,936 $381,135 $74,380 $330,179 $66,993 $130,938 $229,530.69 $458,782.62 $0.00 $194,000.00 $1,905,873  $49,450 $419,100 $82,450 $506,185 $96,200 $663,450 $200,000.00 $333,850.00 $0.00 $194,000.00 $2,544,685  $26,391 $239,381 $52,785 $261,591 $71,894 $483,446 $202,681.00 $179,264.60 $0.00 $194,000.00 $1,711,433    Town of Sawmills Annual Budget Estimates - Expenses Fiscal Year: 2019-2020 Utility Fund  Budget Page: 8 Budget 2019-2020 Estimate $787,500 $235,750  Last' Year  Current Year Actual to  Estimated Entire Year $440,781 $217,904  Dept Water Sewer  Dept# Actual 2017-2018 Budget 2018-2019 February 2019  80 90  $520,201 $247,632  $783,709 $247,400  $310,678 $138,125  TOTALS:  $767,832  $1,031,109  $448,803  $658,685  $1,023,250    Town of Sawmills Annual Budget Estimates - Expenditures Fiscal Year: 2019-2020 General Fund- Governing Body  Budget Page: 9 Budget 2019-2020 Estimate $14,000 $200 $1,150 $1,000 $16,000] $7,000 $500 $500 $100 $5,000 $500 $3,000 $1,500 $50,450  Fund1 Account# Actual 2017-2018 1-10-4100 1-10-4104 1-10-4106 1-10-4109 1-10-4110 1-10-4111 1-10-4125 1-10-4126 1-10-4130 1-10-4131 1-10-4225 1-10-4295  Last Year  Current Year February 2019 Entire Year $9,200 $53 $704 $0 $15,100 $0 $0 $0 $0 $44 $0 $1,289 $0 $26,391  Budget2018- Actual to 2019 $14,000 $200 $1,150 $1,000 $16,000 $7,000 $500 $500 $100 $5,000 $500 $3,000 $500 $49,450  Estimated $13,800 $53 $1,056 $1,000 $16,000 $0 $0 $250 $50 $50 $0 $3,000 $500 $35,759  Account Name  Wages Workers Compensation FICA & Medi Taxes Community Assistance Program Donations Payments Board of Elections Uniforms Office Supplies Freight IN Travel & Schools Fuel Miscellanous Exp TOTALS:  $13,800 $108 $1,056 $1,000 $15,500 $5,241 $0 $173 $102 $40 $0 $2,916 $0 $39,936  Town Promotion Materials & Supplies 1-10-4515    Town of Sawmills Annual Budget Estimates - Expenditures Fiscal Year: 2019-2020 General Fund-Administration  Budget Page: 10 Budget 2019-2020 Estimate $140,000 $500 $55,000 $2,000 $9,500 $15,000 $40,000 $4,408 $1,000 $8,000 $2,500 $1,500 $0 $750 $10,000 $8,500 $6,500 $1,000 $36,000 $1,000 $7,000 $1,000 $21,000 $15,000 $500 $1,000 $0 $1,000 $36,000 $1,000 $0 $500 $1,000 $100 $8,000 $25,000 $461,258  Fund1 1-20-4100 1-20-4101 1-20-4103 1-20-4104 1-20-4106 1-20-4118 1-20-4119 1-20-4120 1-20-4125 1-20-4126 1-20-4127 1-20-4128 1-20-4129 1-20-4130 1-20-4131 1-20-4132 1-20-4133 1-20-4134 1-20-4135 1-20-4136 1-20-4137 1-20-4138 1-20-4145 1-20-4148 1-20-4149 1-20-4150 1-20-4151 1-20-4170 1-20-4180 1-20-4181 1-20-4199 1-20-4225 1-20-4243 1-20-4244 1-20-4295 1-20-4760  LastYear  Current Year Actual to $90,290 $0 $32,788 $401 $1,721 $11,100 $16,935 $0 $0 $2,067 $730 $0 $0 $73 $2,308 $2,409 $3,243 $170 $8,191 $452 $2,810 $0 $16,979 $13,023 $0 $639 $O $381 $19,408 $151 $0 $128 $669 $0 $1,071 $11,245 $239,381  Estimated Entire Year $140,000 $0 $40,000 $500 $3,500 $11,100 $35,000 $0 $500 $5,000 $1,500 $0 $0 $150 $5,000 $3,500 $5,500 $250 $12,000 $1,000 $4,000 $0 $16,979 $14,000 $0 $1,000 $0 $750 $28,000 $750 $0 $250 $1,000 $0 $2,000 $18,000 $351,229  Account  Account# Actual 2017-2018 Budget 2018-2019 February 2019  Wages Overtime Employee Benefits Workers Compensation FICA & Medi Taxes Professional Fee's Accounting Professional Fee's Legal Professional Fee's Engineer Uniforms Office Supplies Office Equipment Wellness and Health Safety Equipment and Materials Freight INI Travel & Schools Telephone Utilities Permits and Fees Repairs & Maintenance Postage Advertising Printing Insurance and Bonds Dues and Subscriptions Unemployment Benefits Non Refundable Taxes Expense Capital Outlay Bank Service Charge Computer Expense Town Website Maintenance Prior Year Expenditures Fuel Leases & Maint Caldwell Railroad Commission Miscellanous Exp Contract Services TOTALS:  $136,074 $6 $30,178 $581 $2,972 $10,710 $29,567 $1,208 $515 $3,825 $2,651 $0 $1,500 $116 $2,333 $3,491 $4,668 $390 $16,699 $618 $1,817 $0 $14,999 $12,287 $0 $924 $63,442 $583 $23,102 $544 $0 $102 $455 $0 $2,191 $12,587 $381,135  $140,000 $500 $50,000 $5,500 $5,000 $15,000 $40,000 $1,000 $1,000 $8,000 $2,500 $0 $0 $1,000 $12,000 $4,500 $6,000 $1,000 $16,000 $1,000 $4,000 $1,000 $21,000 $14,000 $500 $1,000 $0 $1,000 $33,000 $1,000 $0 $500 $1,000 $100 $8,000 $23,000 $419,100    Town of Sawmills Annual Budget Estimates- Expenditures Fiscal Year: 2019-2020 General Fund-F Finance  BudgetPage: 11 Budget 2019-2020 Estimate $58,000 $0 $20,000 $5,000 $1,000 $1,000 $100 $2,500 $100 $300 $0 $1,000 $1,000 $90,000  Fund 1 1-30-4100 1-30-4101 1-30-4103 1-30-4106 1-30-4126 1-30-4127 1-30-4130 1-30-4131 1-30-4134 1-30-4148 1-30-4149 1-30-4180 1-30-4295  Last Year  Current) Year Actual to $36,522 $0 $11,722 $2,794 $639 $630 $0 $25 $50 $0 $0 $404 $0 $52,785  Estimated Entire Year $55,000 SO $17,000 $4,000 $1,000 $700 $0 $100 $50 $0 $0 $500 $0 $78,350  Account  Account # Actual 2017-2018 Budget 2018-2019 February 2019  Wages Overtime Employee Benefits FICA &N Medi Taxes Office Supplies Office Equipment Frieght IN Travel & Schools Permits and Fees Dues and Subscriptions Unemployment Benefits Computer Expense Miscellanous Exp TOTALS:  $51,331 $0 $16,821 $3,927 $919 $0 $0 $517 $50 $320 $0 $496 $0 $74,380  $55,000 $0 $17,000 $4,250 $750 $500 $100 $2,500 $50 $300 $0 $1,000 $1,000 $82,450    Town of Sawmills Annual Budget Estimates Expenditures Fiscal Year: 2019-2020 General Fund- Public Works  Budget Page: 12 Budget 2019-2020 Estimate $188,000 $2,000 $0 $72,000 $7,000 $15,000 $1,000 $21,000 $6,000 $17,700 $300 $1,000 $2,500 $8,000 $0 $11,000 $400 $44,000 $11,500 $0 $3,000 $1,000 $13,000 $5,000 $0 $27,000 $457,400  Fund1 1-40-4100 1-40-4101 1-40-4102 1-40-4103 1-40-4104 1-40-4106 1-40-4120 1-40-4124 1-40-4125 1-40-4129 1-40-4130 1-40-4131 1-40-4132 1-40-4133 1-40-4134 1-40-4135 1-40-4151 1-40-4180 1-40-4199 1-40-4225 1-40-4243 1-40-4295 1-40-4515 1-40-4559 1-40-4760  Last Year  Current' Year Actual to $102,070 $1,233 $0 $36,662 $6,067 $7,903 $0 $8,909 $1,098 $1,062 $314 $363 $1,165 $4,176 $0 $24,950 $540 $42,633 $360 $0 $2,069 $178 $5,911 $2,966 $0 $10,961 $261,591  Estimated Entire' Year $170,000 $2,500 $0 $65,000 $6,067 $13,000 $0 $18,000 $2,000 $3,500 $400 $500 $2,000 $8,000 $0 $40,000 $600 $42,633 $2,000 $0 $2,750 $300 $8,000 $10,000 $12,000 $11,000 $420,250  Account  Account# Actual 2017-2018 Budget 2018-2019 February 2019  Wages Overtime Wages Part Time Employee Benefits Workers Compensation FICA & Medi Taxes Professional Fee's Engineer Steets and Lights Uniforms Equipment and Materials Freightl IN Travel & Schools Telephone Utilities Permits and Fees Repairs &N Maintenance Capital Outlay Computer Expense Prior Year Expenditures Fuel Leases & Maint Miscellanous Exp Materials & Supplies Paving-Speed humps Contract Services TOTALS:  $160,709 $1,742 $0 $63,024 $5,847 $12,428 $0 $15,914 $1,460 $5,351 $222 $194 $1,822 $7,903 $0 $3,157 $420 $35,807 $1,623 $0 $1,668 $0 $7,057 $3,114 $0 $718 $330,179  $180,000 $3,400 $0 $65,000 $6,500 $13,750 $1,000 $21,000 $6,000 $4,000 $300 $1,000 $2,500 $8,000 $0 $65,000 $400 $44,000 $11,500 $0 $3,000 $1,000 $13,835 $15,000 $12,000 $28,000 $506,185  Non Refundable Taxes Expense 1-40-4150    Town of Sawmills Annual Budget Estimates - Expenditures Fiscal Year: 2019-2020 General Fund-Sretshighways  Budget Page: 13 Budget 2019-2020 Estimate $0 $0 $0 $0 $0 $20,000 $0 $0 $0 $0 $0 $0 $0 $175,000 $0 $195,000  Fund1 1-50-4100 1-50-4101 1-50-4103 1-50-4104 1-50-4106 1-50-4117 1-50-4130 1-50-4135 1-50-4151 1-50-4295 1-50-4515 1-50-4558 1-50-4559 1-50-4600  LastYear  Current Year Actual to $0 $O $0 $0 $01 $0 $25,000 $0 $0 $0 $0 $0 $0 $0 $175,000 $0 $200,000  Estimated Entire Year $0 $0_ $0 $0 $0 $0 $8,417 $0 $200 $1,815 $0 $01 $6,892 $0 $185,357 $0 $202,681  Account Wages Overtime Employee Benefits Workers Compensation FICA& Medi Taxes Equipment Purchases Professional Fee's Engineer 1-50-4120 Safety Equipment and/ Materials 1-50-4129 Freight IN Repairs & Maintenance Capital Outlay Miscellanous Exp Materials & Supplies Drainage Paving Right of Way TOTALS:  Account? # Actual 2017-2018 Budget 2018-2019 February: 2019  s0 $0 $0 $0 $0 $0 $10,719 $0 $209 $23,871 $0 $0 $9,374 $0 $185,357 $0 $229,531  $10,000 $20,000 $20,000 $0J $12,000 $0 $62,000    Town of Sawmills Annual Budget Estimates Expenditures Fiscal Year: 2019-2020 General Fund-s Sanitation  Budget Page: 14 Budget 2019-2020 Estimate $75,000 $500 $0 $35,000 $4,000 $7,000 $100 $0 $200 $50 $50,000 $3,600 $1,000 $0 50 50 $50,000 $16,000 $1,000 $5,000 $1,000 $0 $10,500 $0 $259,950  Last Year  Current Year Actual to $32,260 $0 $0 $11,287 $3,476 $2,468 $100 $870 $13 $0 $5,870 $1,445 $143 $0 $0 $69,419 $0 $8,825 $0 $17 $106 $0 $4,154 $38,812 $179,265  Estimated Entire Year $50,000 $0 $0 $18,000 $3,476 $4,000 $100 $1,000 $50 $0 $30,000 $3,750 $1,000 $0 $0 $69,419 $0 $14,000 $1,000 $750 $500 $0 $7,000 $68,000 $272,045  Actual 2017-2018 Budget 2018-2019 February 2019  Wages Overtime Wages Part Time Employee Benefits Workers Compensation FICA & Medi Taxes Recycle Rewards Equipment and Materials Freight IN Permits and Fees Repairs &N Maintenance Postage Printing Unemployment Benefits Non Refundable Taxes Expense 1-60-4150 Capital Outlay Capital Reserve Fuel Allowance For Bad Debt Miscellanous Exp Materials & Supplies Contracted Services Landfill Expenses TOTALS:  1-60-4100 1-60-4101 1-60-4102 1-60-4103 1-60-4104 1-60-4106 1-60-4110 1-60-4129 1-60-4130 1-60-4134 1-60-4135 1-60-4136 1-60-4138 1-60-4149 1-60-4151 1-60-4152 1-60-4225 1-60-4285 1-60-4295 1-60-4515 1-60-4760 1-60-4761  $45,703 $264 $0 $16,286 $3,603 $3,516 $100 $0 $58 $0 $17,914 $3,445 $0 $0 $0 $281,432 $0 $13,409 $978 $510 $80 $0 $6,391 $65,096 $458,783  $70,000 $1,000 $0 $30,000 $3,000 $6,000 $100 $1,200 $200 $50 $50,800 $3,500 $4,000 $0 $0 $70,000 $0 $16,000 $1,000 $1,000 $1,000 $0 $7,000 $68,000 $333,850  Contracted Services Recycle 1-70-4762    Town of Sawmills Annual Budget Estimates Expenditures Fiscal Year: 2019-2020 General Fund- Community Development  BudgetF Page: Budget 2019-2020 Estimate $200 S0 $50 $100 $100 $300 $2,000 $20,000 $100 $1,500 $15,000 $1,000 $27,000 $0 $56,500 $0 $123,850  Fund1 1-45-4100 1-45-4104 1-45-4106 1-45-4126 1-45-4130 1-45-4133 1-45-4134 1-45-4135 1-45-4136 1-45-4152 1-45-4295 1-45-4515 1-45-4559 1-45-4760 1-45-4980  Last) Year  Current Year Actual to  Estimated Entire Year  Account  Account# Actual 2017-2018 Budget 2018-2019 February 2019  Wages Workers Compensation FICA8 & Medi Taxes Office Supplies Freight IN Utilities Permits and Fees Contractors Postage Capital Reserve Miscellanous Exp Materials & Supplies Paving Contract Services Plat &Zoning Fees TOTALS:  $75 $0 $6 $0 $110 $282 $0 $0 $26 $1,583 $0 $193 $20,770 $0 $43,948 $0 $66,993  $200 $0 $50 $0 $100 $250 $0 $10,000 $100 $1,500 $0 $1,000 $27,000 $0 $56,000 $0 $96,200  $50 $0 $4 $0 $90 $232 $0 $20,596 $0 $1,321 $0 $570 $14,510 $0 $34,522 $0 $71,894  $100 $0 $10 $0 $100 $300 $0 $20,596 $25 $1,500 $0 $750 $21,000 $0 $45,000 $0 $89,381  Advertising- - Community Development 1-45-4137    Town of Sawmills Annual Budget Estimates Expenditures Fiscal Year: 2019-2020 General Fund - Parks & Recreation  Budget Page: 16 Budget 2019-2020 Estimate $67,000 $1,000 $0 $35,000 $3,500 $6,000 $1,000 $1,000 $0 $500 $500 $20,000 $0 $25,000 $0 $50 $200,000 $0 $4,000 $1,000 $10,000 $1,000 $0 $376,550  Fund1 1-46-4100 1-46-4101 1-46-4102 1-46-4103 1-46-4104 1-46-4106 1-46-4129 1-46-4130 1-46-4132 1-46-4133 1-46-4134 1-46-4135 1-46-4149 1-46-4151 1-46-4152 1-46-4225 1-46-4295 1-46-4515 1-46-4558 1-46-4760  Last Year  Current' Year Actual to $41,492 $291 SO $20,297 $650 $3,197 $75 $188 $6,558 $60 $280 $11,031 $0 $4,199 $0 $0 $390,419 $0 $2,494 $0 $1,865 $349 $0 $483,446  Estimated Entire Year $61,000 $500 $0 $31,000 $650 $5,500 $75 $750 $6,558 $100 $480 $20,000 $0 $10,000 $0 $0 $490,000 $0 $3,500 $500 $7,500 $500 $0 $638,613  Account  Account# Actual 2017-2018 Budget 2018-2019 February 2019  Wages Overtime Wages Part Time Employee Benefits Workers Compensation FICA &N Medi Taxes Veteran's Memorial Engraving 1-46-4122 Veteran's Park Flood Lights 1-46-4124 Equipment and Materials Freight IN Telephone-Cell phone Utilities Permits and Fees Repairs & Maintenance Unemployment Benefits Non Refundable Taxes Expense 1-46-4150 Capital Outlay Capital Reserve Fuel Miscellanous Exp Materials & Supplies Water Purchases Contract Services TOTALS:  $59,548 $147 $0 $29,420 $801 $4,566 $0 $578 $0 $15 $527 $19,230 $0 $8,403 $0 $0 $0 $0 $3,034 $100 $4,193 $377 $0 $130,938  $63,000 $1,250 $0 $35,000 $2,000 $6,000 $1,000 $1,000 $0 $500 $650 $20,000 $0 $25,000 $0 $50 $490,000 $0 $4,000 $3,000 $10,000 $1,000 $0 $663,450    Town of Sawmills Annual Budget Estimates Expenditures Fiscal Year: 2019-2020 General Fund- - Operating Transfers  Budget Page: 17 Budget 2019-2020 Estimate $0 $0 $0 $0 sOJ  Fund1 1-00-4490 1-00-4493 1-00-4494 1-00-4495  Last) Year  Current Year Actual to  Estimated Entire Year $0 $0 $0 $0 $0  Account  Account# Actual 2017-2018 Budget 2018-2019 February 2019  Operating Transfer tov Water/Sewer Operating Transfer to Capital Projects Operating Transfer to CDBG Operating Transfer TOTALS:  $0 $0 $0 $0 $OJ  $0 $0 $0 $0] SO  $0 SO    Town of Sawmills Annual Budget Estimates - Expenditures Fiscal Year: 2019-2020 General Fund-Interlocal Transfer  Budget Page: 18 Budget 2019-2020 Estimate $194,000 $194,000  Fund 1  Last' Year  Current Year Actualt to $194,000 $194,000  Estimated Entire Year $194,000 $194,000  Account  Account# Actual 2017-2018 Budget 2018-2019 February2019  Interlocal Trans Caldwe!l County 1-20-4296  $194,000 $194,000  $194,000 $194,000  TOTALS:    Town of Sawmills Annual Budget Estimates Expense Fiscal Year: 2019-2020 Utility Fund-Water Department  Budget Page: 19 Budget 2019-2020 Estimate $55,000 $3,000 $0 $23,000 $5,000 $5,000 $5,000 $30,000 $7,000 $500 $1,000 $1,000 $750 $5,000 $324,000 $7,500 $7,000 $0 $150 $15,000 $0 $5,000 $400 $0 $8,500 $5,881 $0 $100 $5,000 $3,500 $20,000 $216,219 $10,000 $18,000 $787,500  Fund2 2-80-4100 2-80-4101 2-80-4102 2-80-4103 2-80-4104 2-80-4106 2-80-4119 2-80-4120 2-80-4129 2-80-4130 2-80-4131 2-80-4132 2-80-4133 2-80-4134 2-80-4135 2-80-4136 2-80-4138 2-80-4149 2-80-4151 2-80-4152 2-80-4170 2-80-4180 2-80-4199 2-80-4225 2-80-4275 2-80-4280 2-80-4285 2-80-4295 2-80-4515 2-80-4558 2-80-4560 2-80-4760  Last Year  Current Year Actual to  Estimated Entire' Year $51,000 $3,000 $0 $15,000 $3,611 $4,500 $5,000 $10,000 $5,000 $250 $250 $1,000 $500 $3,000 $20,000 $7,000 $6,500 $0 $100 $54,659 $0 $5,000 $0 $0 $8,000 $5,881 $0 $30 $4,000 $1,500 $10,000 $195,000 $3,000 $18,000 $440,781  Account Name  Account! # Actual 2017-2018 Budget 2018-2019 February 2019  Wages Overtime Wages Part7 Time Employee Benefits Workers Compensation FICA8 & Medi Taxes Professional Fee's! Legal Professional Fee's Engineer Equipment and Materials FreightIN Travel & Schools Telephone Utilities Permits and Fees Repairs &N Maintenance Postage Printing Unemployment Benefits Non Refundable Taxes Expense 2-80-4150 Capital Outlay Capital Reserve Bank Service Charge Computer Expense Prior Year Expenditures Fuel Debt Service Payment-Cajah's Mtn W2-80-4270 Penalties and Interest Cash Over/Short Allowancel For Bad Debt Miscellanous Exp Materials & Supplies Water Purchases Tech Support Contracted Services TOTALS:  $48,258 $2,695 $0 $11,261 $1,792 $3,741 $0 $21,150 $0 $39 $540 $633 $969 $5,258 $162,370 $6,034 $5,834 $0 $0 $5,311 $0 $4,690 $0 $0 $7,663 $5,881 $0 $42 $3,541 $3,604 $14,055 $189,106 $2,150 $13,585 $520,201  $70,000 $4,000 $0 $35,000 $5,000 $6,000 $5,000 $20,000 $30,000 $500 $1,000 $1,500 $1,500 $5,000 $50,000 $8,000 $10,000 $0 $709 $88,500 $100,000 $3,500 $400 $0 $7,000 $6,000 $0 $100 $5,000 $5,000 $25,000 $260,000 $5,000 $25,000 $783,709  $32,411 $1,262 $0 $13,304 $3,611 $2,576 $0 $7,945 $3,955 $195 $0 $678 $173 $2,765 $10,356 $3,631 $3,441 $0 $77 $54,659 $0 $3,166 $0 $0 $4,783 $0 $0_ $30 $0 $22 $5,426 $141,984 $738 $13,489 $310,678    Town of Sawmills Annual Budget Estimates Expense Fiscal Year: 2019-2020 Utility Fund : Sewer Department  Budget Page: 20 Budget 2019-2020 Estimate $34,000 $2,000 $0 $16,000 $2,000 $4,000 $0 $5,000 $2,500 $500 $500 $2,300 $12,000 $10,000 $17,000 $0J $0 $200 $0 $0 $0 $2,000 $500 $1,500 $0 $123,750] $0 $235,750  Fund2 2 2-90-4100 2-90-4101 2-90-4102 2-90-4103 2-90-4104 2-90-4106 2-90-4119 2-90-4120 2-90-4129 2-90-4130 2-90-4131 2-90-4132 2-90-4133 2-90-4134 2-90-4135 2-90-4136 2-90-4149 2-90-4150 2-90-4151 2-90-4152 2-90-4199 2-90-4285 2-90-4295 2-90-4515 2-90-4760 2-90-4558 2-90-4600  Last Year  Current Year Actual to $20,591 $626 $0 $8,285 $1,204 $1,623 $0 $0 $0 $0 $0 $968 $7,526 $390 $12,856 $0 $0 $173 $17,891 $0 $0 $0 $21 $26 $0 $65,946 $0 $138,125  Estimated Entire Year $32,000 $2,000 $0 $13,000 $1,204 $2,500 $0 $0 $4,000 $100 $100 $2,200 $11,000 $500 $15,000 $0 $0 $200 $27,000 $0 $0 $1,500 $100 $500 $0 $105,000 $0 $217,904  Account! Name  Account# Actual 2017-2018 Budget 2018-2019 February: 2019  Wages Overtime Wages Part Time Employee Benefits Workers Compensation FICA&N Medi Taxes Professional Fee'sLegal Professional Fee's Engineer Equipment and Materials Freight IN Travel & Schools Telephone Utilities Permits andF Fees Repairs &N Maintenance Postage Unemployment Benefits Non Refundable Taxes Expense Capital Outlay Capital Reserve Prior Year Expenditures Allowance For Bad Debt Miscellanous Exp Materials & Supplies Contracted Services Sewer Charges Sewer Easements/RoW TOTALS:  $29,190 $1,724 $0 $12,021 $1,500 $2,365 $0 $36,971 $0 $385 $0 $2,124 $9,749 $180 $13,092 $200 $0 $196 $0 $86,000 $0 $904 $88 $1,315 $0_ $49,627 $0 $247,632  $32,500 $2,000 $0 $13,000 $1,500 $2,500 $6,000 $10,000 $4,000 $500 $500 $2,200 $10,000 $1,000 $30,000 $0 $0 $200 $27,000 $0 SO $2,000 $1,000 $1,500 SO $100,000 SO $247,400    Annual Budget for the 2019-2020 Fiscal Year  Honorable Mayor. Johnnie Greene And Members ofthe Town Council:  Town Staffi is pleased toj present the proposed budget for Fiscal Year 2019-2020, beginning July 1,2019 and ending June 30, 2020. The budget is balanced ini its entirety as required by thel North The Town of Sawmills' overall budget for FY 2019-2020 totals $3,124,258 reflecting an overall  Carolina Local Government Budget and Fiscal Control Act. decrease of $462,536, or 12.90% decrease from FY 2018-2019.  The proposed budget includes: no tax increases; 0%i increase of the sewer rates;  ana appropriation of Water and Sewer Fund reserves will be made this fiscal year; reduces current levels of service by discontinuing curbside recycling collection;  maintains current levels of benefits for employees  Below is al brief budgetary summary oft the various funds for the Town:  General Fund:  The proposed ad valorem tax rate for FY2019-2020 is to remain at 20 cents per $100 valuation with a collection rate of93.8%. Each penny, oft the Town's property tax rate generates  approximately $20,767.00.  The General Fund currently remains debt free. The Town of Sawmills attempts toj pay for capital outlay items from actual revenue sources and/or reserves rather than issuing bonds or borrowing funds and paying interest on debt. The Town will not need an appropriation of General Fund Anticipated State collected local revenues have been calculated utilizing data supplied by the North Carolina League ofMunicipalities and local economic data. The Town is anticipating small increases in most of these revenue sources as a result oft the slowly improving local, state  unrestricted reserves in order to balance the budget.  and national economy.  Some highlights in the General Fund Departmental budgets include: purchase of new modern ADA Inclusive Playground Equipment purchase ofar radar sign to help aid in traffic and speed enforcement maintaining employee benefits at current levels; a0%-5%1 merit increase for employees;  continued participation in the Caldwell County Sales Tax Reinvestment Program in the contracting with Republic Services to provide both trash and recycling curbside  amount of $194,000 collection  5    General fund revenues and expenditures are balanced at $2,075,458 This amount represents a decrease of$469,277, or a decrease of18.44%, from the previous 2018-20191 Fiscal Year  Budget.  Enterprise Fund:  Due to the increased cost of service and desire to maintain our infrastructure, the Town Council and Staff annually review the water and sewer rate structure. For the upcoming fiscal year there are no recommended increases. This recommendation balances both the need to continue providing the highest quality service possible, with the desire to provide the most economical In light ofthe need to maintain Enterprise Fund reserves to address anticipated system improvements, maintain solvency and meet unanticipated emergencies, both staff and the' Town Council are urged to maintain adequate financial planning for the future. This may require adjusting water and sewer rates in the 2020-2021 Fiscal Year's Budget. The Water Department, reflects a total of $260,000 in expenses for the replacement oft the Revenues for the Enterprise Fund for FY 2019-2020 are approximately $1,023,2501 reflecting a  cost to our customers.  Russell Drive and Mission Road waterlines  decrease of7,859, or 0.76%, from the FY2018-2019 budget.  Water Rates: Water Base Rate: $20.60  Water Volumetric Rate: $6.00 per 1,000 gallons 1,000-1 10,000 gallons Water Volumetric Rate: $7.00 per 1,000 gallons 10,001 -2 20,000 gallons Water Volumetric Rate: $4.50 per 1,000 gallons 20,001 - 30,000 gallons Water Volumetric Rate: $3.50 per 1,000 gallons > 30,000 gallons  Sewer Rates: Sewer Base Rate: $27.15  Sewer Volumetric Rate: $7.60 per 1,000 gallons  6    Conclusion:  Itisv with great pride, and al lot ofhard work, that we present the proposed budget for FY2019- 2020. The total budget estimates for FY2 2019-2020 (across all funds) totals $3,124,258 versus $3,586,794 forl FY2018-2019. Staff did a great jobi in realizing the Town's monetary parameters and making adjustments accordingly. General Fund balance percentage is anticipated toi improve Iwould like to thank the dedicated employees oft the Town for theirl hard work and good stewardship of the Town's resources. These people work hard and take pride in carrying out their duties. Iwould like to thank the Mayor and Council for their dedication in carrying out their responsibilities inj providing leadership and guidance in these times of budgetary stress and  this year.  economic uncertainty. Respectfully, Christopher Todd Town Administrator  7    FY19-201 Budget Ordinance  BE: IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN OF SAWMILLS, NORTH  CAROLINA:  The following anticipated fund revenues, departmental expenditures, and interfund transfers are approved and appropriated for the Town of Sawmills' operations for the Fiscal Year  beginningJuly 1,2 2019 and ending June 30, 2020.  SECTION1- General Fund  Revenues: Property Tax Local Sales Tax Powell Bill Allocation Solid Waste Fee State Shared Utlity/Franchise) Other Fund Balance Appropriated Planning/Zoning Fees Expenditures: Governing Body Administration Finance Public Works Streets and Highways (Powell Bill) Sanitation/Recyling Community Development Parks and Recreation  484,100 1,037,500 142,000 200,000 203,358 7,750 0 750 $2,075,458  Total Estimated General Fund Revenues  50,450 452,758 90,000 466,400 62,000 285,000 123,850 376,550 194,000 $2,101,1008  Interlocal Transfer to Caldwell County Total Estimated General Fund Expenditures    SECTION2-Ulilily Fund  Revenues: Water Sewer  787,500 235,750 $1,023,250  Total Estimated Utility Fund Revenues  Expenditures: Water Sewer  787,500 235,750 $1,023,250  Total Estimated Utility Fund Expenditures SECTION3-Ad Valorem Taxes  An Ad Valorem tax rate of $0.20 per one hundred dollars ($100) valuation oftaxable property, as listed for taxes as ofJanuary 1,2019, is hereby levied and established as the official tax rate for the Town of Sawmills for Fiscal Year 2019 - 2020. The rate is based upon a total projected valuation of $256,376,500 and an estimated collection rate of93.8%. The purpose ofthe ad valorem tax levy is to raise sufficient revenue to assist in financing  necessary municipal government operations in Sawmills.  SECTION 4-1 Documentation  Copies ofthis ordinance will be kept on file at Town Hall and shall be furnished to the Town Clerk and Finance Director toj provide direction in the collection ofrevenues and disbursement  ofTown funds.  SECTION5- Special Authorization, Budget Officer A. The Town Administrator shall serve as Budget Officer.  B. The Budget Officer shall be authorized to reallocate departmental appropriations among C. The Budget Officer is authorized to effect interdepartmental transfers of minor budget amendments not to exceed ten percent (10%) of the appropriated funds for the department's allocation which is being reduced. Notification of all such transfers or amendments shall be made to the Town Council at their next regular meeting ofthat body  the various expenditures within each department.  following the transfers.    SECTION 6- Restrictions  A. Interfund transfers of monies shall be accomplished only by authorization from the B. The utilization ofany contingency appropriation, in any amount, shall be accomplished only by the authorization from the Town Council. Approval of a contingency appropriation shall be deemed a budget amendment, which transfers funds from the  Town Council.  contingency appropriation to the appropriate object of expenditure.  SECTION7- BudgetAmendments  The North Carolina Local Government Budget and Fiscal Control Acta allowi the' Town Council to amend the budget ordinance any time during the fiscal year, SO long as it complies with the North Carolina General Statutes. The Town Council must approve all budget amendments, except where the Budget Officer is authorized to make limited' transfers. Please review sections 5 and 6, which outline special authorizations and restrictions related to budget  amendments.  SECTION8- Utilization of Budget and Budget Ordinance  This ordinance and the budget documents shall be the basis for the financial plan oft the Town of Sawmills during the 2019-2020 Fiscal Year. The Budget Officer shall administer the budget. The accounting system shall establish records that are in consonance with this budget and this ordinance and the appropriate statutes of the State ofNorth Carolina.  Adopted this the  day of  2019.  Mayor Johnnie Greene  Christopher Todd, Town Administrator  ATTEST:  Clerk    AGENDA ITEMS 9A  MEMO DATE: SUBJECT:  June 18,2019 Financial Matters: Request for a Donation To Spartan. Athletic Club  Discussion:  The Town has received a request from Spartan. Athletic Club for a donation in the amount of  $200.00 (two hundred dollars).  There are sufficient funds in the budget for this request.  Recommendation:  Staffrecommends: Council discuss this matter and decide how they wish to proceed.    Town of Sawmills  Johnnie Greene, Mayor  Christopher Todd, Town Administrator  Funding Request:  Name of Organization:  Phone  Spicla Akletic Clul #: 39B-331-4805  Permanent Address: 7035Spk Orve  City:  State: NC - Fed Tax ID# #:  Zip Code:  Hadoo Contact Name:  28638  leccy CANNON  Amount Requested: Date Funds Needed: Complete description of project:  Amount needed for the Project: Softball Sate  #000,00  Project Begin/End Dates:  Soth  How will the funds be used?:  to holp Geel tean + matel - frael  How will this project benefit the community?:  Official Town Use Only  Date application received: Date approved/denied (circle one): Date check written:  sl2s/2019  Date presented to Council: Amount approved:  wlislao1g  Available balance in Governing Body Expense Acct: 4700  Check #:  Amount:  This instrument has been preaudited int the manner required by thel Local Government Budget and Fiscal Control Aagaun cat    AGENDAITEM9B  MEMO DATE: SUBJECT:  June 18,2019 Financials Matters: Republic Trash and Recycling Collection Contract  Discussion:  Attached to this memo is the complete draft agreement with Republic Services to provide both trash and recycling curbside collection. The agreement provided would be effective from July 1, Thej projected cost for Fiscal Year 2019/2020 is projected to bet two-hundred and seventy-thousand dollars ($270,000). This cost will have a 3.5% CPI annually over the course oft the agreement. Staffrecommends Council approve the contract with Republic Services for both garbage and  2019 to. June 30, 2022 at which point in time the agreement can be renewed.  Recommendation:  recycling curbside collection.    MUNICIPAL, MATERIALS. MANAGEMENT AGREEMENT  This Municipal Materials Management Agreement (the "Agreement") is made and entered into this 1 day of July, 2019 ("Effective Date"), by and between the Town of Sawmills ("Town"), and Republic Services of North Carolina, LLC, al North Carolina limited liability company qualified to do and actually doing business in  the State ofNorth Carolina ("Company").  RECITALS  WHEREAS, Town desires that Company provide Services as defined herein for the Location Types as set forth int this Agreement and Company desires to dos SO, all in accordance with thet terms ofthis Agreement. NOW, THEREFORE, in consideration of the promises and the mutual covenants contained in this  Agreement, thej parties agree as follows:  TERMS AND CONDITIONS  1.  Sole and Exclusive Franchise. Company is hereby granted thes sole and exclusive franchise, license, and privilege to provide for the collection and disposal or recycling, if applicable, of all conforming Waste Material (as defined in Exhibit A) for the following types of locations ("Location Types") within the  territorial jurisdiction oft the Town (the "Services"):  Location Types X X X  Residential Units Small Commercial Units Municipal Facilities  Large Commercial Units Industrial Permanent Units Industrial Temporary Units  2.  Newly Developed Areas. If the Town develops new areas (of the same Location Types as designated above) within the Town's territorial jurisdiction during the Term of this Agreement, such areas shall automatically be subject to this Agreement. The Town shall provide Company with written notification of such newly developed areas, and within thirty (30) days after receipt of such notification, Company shall provide the Services as set forth in this Agreement in such newly developed area(s). If the Town annexes any new areas that it wishes for Company to provide the Services, the Parties shall negotiate a mutually acceptable amendment to this Agreement adding such annexed areas to the scope of the Scope of Services. Company shall furnish all equipment, trucks, personnel, labor, and all other items necessary to perform the Services. The Services shall not include the collection, disposal, or recycling of any Excluded Waste or Waste Material located at any Location Type not designated above, or any Out of Scope Services May Be Contracted for Directly with Customers. Company may provide collection and disposal or recycling service within the territorial jurisdiction of the Town for any Waste Material and/or Location Types that are outside the scope of this Agreement pursuant such terms and conditions as may be mutually agreed upon by Company and such Customers. Such services and agreements are outside the scope of this Agreement, and this Agreement does not require such Customers to use Company for such services, but they may do sO at their discretion. The Town agrees that Company may use. any information received from the Town in marketing all of its available  Services and setting forth the rates that will apply for the Services in such area(s).  3.  Waste Material/Service Types not designated in any exhibit attached hereto.  4.  Page 1of16  Version 2017.1 Muni    services to the Customers located within the Town, whether included in the scope of this Agreement or Exhibits. All Exhibits attached this Agreement are an integral part of the Agreement and are  not. 5.  incorporated herein.  Exhibit A Specifications for Municipal Solid Waste Services Exhibit A-1 Municipal Solid Waste Pricing  Exhibit] B  Specifications & Pricing for Recycling Services  Exhibit B-1 Recycling Facility Average Commodity Mix  6. Term. This Agreement begins on the Effective Date and expires three (3) years thereafter but may be  renewed at thei mutual agreement oft the Parties.  7.  Rates for Services: Rate Adjustments: Additional Fees and Costs.  7.1 Rates for Services. The rates for all Services shall be as shown on Exhibits A-1 and B, subject 7.2 Annual Rate Adjustments. Company shall increase the rates for all Services effective on each anniversary of the Effective Date of this Agreement in an amount equal to the greater of (a) three and half (3.5) percent or (ii) the percentage increase in the Consumer Price Index for All Urban Consumers (Water, Sewer and Trash Collection Services) U.S. City Average, as published by United States Department of Labor, Bureau of Statistics (the "CPI'). For the CPI calculation, rates willl be adjusted using the most recently available trailing twelve (12) months 7.3 Change in Law Adjustments. Company may increase the rates for Services as a result of increases in costs incurred by Company due to (a) any third party or municipal hauling company or disposal or recycling facility being used; (b) changes in local, state, federal or international rules, ordinances or regulations; (c). changes in taxes, fees or other governmental charges (other than income or real property taxes); (d) uncontrollable prolonged operational changes (i.e., a major bridge closure); (e) increased fuel costs; and () changes in costs due toa Force Majeure Event. Any of the foregoing cost adjustments shall be retroactive to the effective  to the rate adjustments and additional fees and costs as set forth herein.  average CPI compared to the twelve (12) months preceding.  date of such increase or change in cost. Invoicing: Payment: Service Suspension; Audits.  8.  8.1 Invoicing the Town. The Town shall invoice and collect from all Residential Units and Municipal Facilities Customers for Services provided by Company pursuant to this Agreement. The Town shall report to Company (a) by the 5th of each month the total number of addresses subject to this Agreement and that have been billed for Services by the Town and (b) on a quarterly basis, parcel data and al list of addresses billed for the Services by the Town. Company shall invoice the Town for the number of addresses that were billed by the Town within fifteen (15) days of receiving the Town's address count each month, and the Town shall pay 8.2 Payment. The Town shall pay each of Company's invoices without offset within thirty (30) days of receipt Company's invoice. Payments may be made by check or ACH only; no purchasing cards or credit cards will be accepted. If Company is invoicing the Town, Town  Company'sinvoices.  Page 2of16  Version 2017.11 Muni    shall pay Company's invoices in full irrespective of whether or not the Town collects from the  Customers fors such Service. 8.3 Service Suspension.  8.3.1 Unpaid Invoices. Ifa any amount due from the Town is not paid within sixty (60) days after the date of Company's invoice, Company may suspend Services until the Town has paid its outstanding balance in full and/or terminate this Agreement. If Company suspends Service, the Town shall pay a service interruption fee in an amount determined by Company in its discretion up to the maximum amount allowed by Applicable Law. If any amount due to Company from an individual Customer is not paid within sixty (60) days after the date of Company's invoice, Company may suspend that Customer's Services until the Customer has paid its outstanding balance in full. If Company suspends Service, the Customer shall pay a service interruption fee in an amount determined by Company in its discretion up to the maximum amount allowed 8.3.2 Suspension at Direction of Town. If the Town wishes to suspend or discontinue Services to a Customer for any reason, the Town shall send Company a written notice (email is acceptable as long as its receipt is acknowledged by Company) identifying the Customer's address and the date the Services should be suspended or discontinued. In the event of Service suspension, the Town shall provide additional email notification to Company if/when it wishes to reactivate the suspended Services. Upon receipt of a notice of reactivation, Company shall resume the Services on the next regularly scheduled collection day. The Town shall indemnify, defend, and hold Company harmless from any claims, suits, damages, liabilities or expenses (including but not limited to expenses ofinvestigation and attorneys' fees) resulting from the suspension  by Applicable Law.  of discontinuation ofa any Services at the direction ofthe Town.  8.4 Audits.  8.4.1 Audit ofTown Billings. With respect to any Services in which the Company's billing is dependent upon the Town's reporting of the number of addresses subject to this Agreement, the Town shall perform an audit at least once each year to confirm that all addresses receiving Services under this Agreement are actually being billed by the Town and that the Town's reporting on such addresses is accurate. The Town shall share all findings and documentation with respect to such audits with Company. In addition to the foregoing, Company shall be permitted to conduct its own address counts using manual counts and/or official parcel maps. If at any time Company presents to Town data to support that the number of addresses serviced exceeds the number provided by the Town, the parties agree to re-negotiate in good faith the number of addresses receiving and paying for services under this Agreement. 8.4.2 Audit of Company Records. The Town may request and be provided with an opportunity to audit any relevant and non-confidential records of Company that support the calculations of charges invoiced to the Town under this Agreement within the ninety (90) day period before the audit request. Such audits shall be paid for by the Town and shall be conducted under mutually acceptable terms at Company's premises inar manner that minimizes any interruption in the daily activities at such premises.  9.  Termination. Ifeither party breaches any material provision of this Agreement and such breach is not substantially cured within thirty (30) days after receipt of written notice from the non-breaching party specifying such breach in reasonable detail, the non-breaching party may terminate this Agreement by  Page3of16  Version 2017.1 Muni    giving thirty (30) days' written notice of termination to the breaching party. However, if the breach cannot be substantially cured within thirty (30) days, the. Agreement may not be terminated ifac cure is commenced within the cure period and for as long thereafter as a cure is diligently pursued. Upon termination, the Town shall pay Company only such charges and fees for the Services performed on or before the termination effective date and Company shall collect its equipment, and Company shall have 10. Compliance with Laws. Company warrants that the Services will be performed in a good, safe and workmanlike manner, and in compliance with all applicable federal, state, provincial and local laws, rules, regulations, and permit conditions relating to the Services, including without limitation any applicable requirements relating to protection of human health, safety, or the environment ("Applicable Law"). In the event any provision of this Agreement conflicts with an existing ordinance oft the Town, this Agreement shall control and Company shall not be fined, punished, or otherwise sanctioned under such ordinance. Company reserves the right to decline to perform Services, which, in its judgment, it cannot perform in a lawful manner or without risk ofharm tol human health, safety or the environment. 11. Title. Title to Waste Material shall pass to Company when loaded into Company's collection vehicle or otherwise received by Company. Title to and liability for any Excluded Waste shall at no time pass to 12. Excluded Waste. If Excluded Waste is discovered before it is collected by Company, Company may refuse to collect the entire waste container that contains the Excluded Waste. In such situations, Company shall contact the Town and the Town shall promptly undertake appropriate action to ensure that such Excluded Waste is removed and properly disposed of by the depositor or generator of the Excluded Waste. In the event Excluded Waste is present but not discovered until after it has been collected by Company, Company may, in its sole discretion, remove, transport, and dispose of such Excluded Waste at a facility authorized to accept such Excluded Waste in accordance with Applicable Law and, in Company's sole discretion, charge the Town, depositor or generator of such Excluded Waste for all direct and indirect costs incurred due to the removal, remediation, handling, transportation, delivery, and disposal of such Excluded Waste. The Town shall provide all reasonable assistance to Company to conduct an investigation to determine the identity of the depositor or generator of the Excluded Waste and to collect the costs incurred by Company in connection with such Excluded Waste. Subject to the Town's providing all such reasonable assistance to Company, Company shall release Town from any liability for any such costs incurred by Company in connection with such Excluded Waste, except to the extent that such Excluded Waste is determined to be attributed to the Town. 13. Equipment: Access. Any equipment that Company furnishes or uses to perform the Services under this Agreement shall remain Company's property. The Town shall be liable for all loss or damage to such equipment, except for normal wear and tear, or loss or damage resulting from Company's handling of the equipment. Town and Customers shall use the equipment only for its proper and intended purpose and shall not overload (by weight or volume), move, or alter the equipment. The Town shall fully reimburse Company for any and all claims resulting from personal injuries or death, or the loss of or damage to property (including the equipment) arising out of the use, operation, or possession of the equipment by the Town or the Customers. If the equipment and/or Waste Material is not accessible sO that the regularly scheduled pick-up cannot be made, such Waste Material will not be collected until the next regularly scheduled pick-up, unless the Customer calls Company and requests an extra pick-up, in which case an extra service charge will apply. Company shall notl be: responsible for any damages to any property or equipment located adjacent to the collection receptacles, nor to any pavement, curbing, or other driving surfaces resulting from Company'sproviding the Services under this Agreement. 14. Risk Allocation. Except as otherwise specifically set forth herein, each party shall be responsible for any and all claims for personal injuries or death, or the loss of or damage to property, only to the extent  no further obligation to perform any Services under this Agreement.  Company.  Page4of16  Version 2017.1 Muni    caused by that party's negligence or acts of willful misconduct or those ofi its employees, contractors, 15. Insurance. During the Term of this Agreement, Company shall maintain in force, at its expense,  subcontractors, or agents.  insurance coverage with minimum limits as follows:  Workers' Compensation Coverage A Coverage B Employers) Liability Automobile Liability Bodily Injury/Property Damage Combined- - Single Limit Pollution. Liability Endorsement Commercial General Liability Bodily Injury/Property, Damage Combined- - Single Limit  Statutory  $1,000,000 each Bodily Injury by Accident $1,000,000 policy limit Bodily Injury! by) Disease $1,000,000 each occurrence. Bodily) Injury by] Disease  $3,000,000  Coverage is to apply to all owned, non-owned, hired and leased vehicles (including trailers). MCS-90 endorsement for pollution liability coverage  $2,500,000 each occurrence $5,000,000 general aggregate  All such insurance policies will be primary without the right of contribution from any other insurance coverage maintained by Town. All policies required herein shall be written by insurance carriers with a rating of A.M. Bests of at least "A-" and ai financial size category ofa at least VII. Upon Town's request, Company shall furnish Town with a certificate ofinsurance evidencing that such- coverage is in effect. Such certificate will also provide for thirty (30) days prior written notice of cancellation to the Town, show the Town as an additional insured under the Automobile and General Liability policies, and contain waivers ofs subrogation in favor of the Town (excluding Worker's Compensation policy) except 16. Force Majeure. Except for Town's obligation to pay amounts due to Company, any failure or delay in performance under this Agreement due to contingencies beyond aj party's reasonable control, including, but notl limited to, strikes, riots, terrorist acts, compliance with. Applicable Laws or governmental orders, fires, bad weather and acts of God, shall not constitute a breach of this Agreement, but shall entitle the affected party to be relieved of performance at the current pricing levels under this Agreement during the term ofs such event and for a reasonable time thereafter. The collection or disposal of any increased volume resulting from a flood, hurricane or similar or different Act ofGod over which Company has no control, shall not be included as part of Company's service under this Agreement. In the event of increased volume due to a Force Majeure event, Company and the Town shall negotiate the additional payment to be made to Company. Further, the Town shall grant Company variances in routes and schedules as deemed necessary by Company to accommodate collection of the increased volume of 17. Non-Discrimination. Company shall not discriminate against any person because of race, sex, age, creed, color, religion or national origin in its performance of Services under this Agreement. 18. Licenses and Taxes. Company shall obtain all licenses and permits (other than the license and permit granted by this Agreement) and promptly pay all taxes required by the" Town and by the State.  with: respect tot thes sole negligence or willful misconduct ofTown.  Waste Materials.  Page 50 of16  Version 2017.1 Muni    19. No Guarantees or Liquidated Damages. Unless specifically provided herein, Company provides no guarantees or warranties with respect to the Services. No liquidated damages or penalties may be 20. Miscellaneous. (a) This Agreement represents the entire agreement between the Parties and supersedes all prior agreements, whether written or verbal, that may exist for the same Services. (b) Company shall have no confidentiality obligation with respect to any Waste Materials. (c) Neither party shall assign this Agreement in its entirety without the other party's prior written consent, which consent shall not be unreasonably withheld. Notwithstanding the foregoing, Company may assign this Agreement without the Town's consent to its parent company or any of its subsidiaries, to any person or entity that purchases any operations from Company or as a collateral assignment to any lender to Company. This Agreement shall be binding upon and inure solely to the benefit of the Parties and their permitted successors and assigns. (d) Company may provide any of the Services covered by this Agreement through any ofi its affiliates or subcontractors, provided that Company shall remain responsible for the performance of all such services and obligations in accordance with this Agreement. (e) No intellectual property rights in any of Company's IP are granted to' Town under this Agreement. (f). All provisions of the Agreement shall bes strictly complied with and conformed to by the Parties, and this Agreement shall not be modified or amended except by written agreement duly executed by the undersigned parties. (g) Ifany provision oft this Agreement is declared invalid or unenforceable, it shall be modified sO as to be valid and enforceable but sO as most nearly to: retain thei intent of the Parties. Ifsuch modification is not possible, such provision shall be severed from this Agreement. In either case, the validity and enforceability of the remaining provisions of this Agreement shall not in any way be affected thereby. (h) Failure or delay by either party to enforce any provision of this Agreement will not be deemed a waiver of future enforcement of that or any other provision. (i) If any litigation is commenced under this Agreement, the successful party shall be entitled to recover, in addition to such other relief as the court may award, its reasonable attorneys' fees, expert witness fees, litigation related expenses, and court or other costs incurred in such litigation or proceeding. G) This Agreement shall be interpreted and governed by the laws of the State where the Services are performed. (k) Customer and Company agree that electronic signatures are valid and effective, and that an electronically stored copy of this Agreement constitutes proof of the signature and contents of this Agreement, as though it were an  assessed against Company by' Town.  original.  IN WITNESS HEREOF, thej parties have entered into this Agreement as oft the date first written above.  Town of Sawmills, North Carolina  Republic Services of North Carolina, LLC  By: Name: Title: Date:  By: Name: Title: Date:  Page 60f16  Version 2017.11 Muni    EXHIBITA  SPECIFICATIONS FORI MUNICTPALSOLID WASTE SERVICES  1. Agreement:  Waste Material. The following Waste Material shall be considered in scope during the Term of this  X  Municipal Solid Waste (MSW) Yard Waste  Bulky Waste Construction Debris  2.  Definitions.  2.1 Bulky Waste - Stoves, refrigerators (with all CFC and other refrigerants removed), water tanks, washing machines, furniture and other similar items with weights and/or volumes greater than those 2.2 Bundle - Tree, shrub and brush trimmings or newspapers and magazines securely tied together forming an easily handled package not exceeding four (4) feet in length or thirty-five (35): Ibs. in 2.3 Construction Debris - Excess building materials resulting from construction, remodeling, 2.4 Customer - An occupant or operator of any type of premise within the Town that is covered by this Agreement and who generates Municipal Solid Waste and/or Recyclable Material, ifa applicable. 2.5 Disposal Site - A Waste Material depository including, but not limited to, sanitary landfills, transfer stations, incinerators, recycling facilities and waste processingseparaton centers licensed, permitted or approved by all governmental bodies and agencies having jurisdiction and requiring such licenses, permits or approvals to receive for processing or final disposal of Waste Material. 2.6 Excluded Waste - Excluded Waste consists of Special Waste, Hazardous Waste, and any other material not expressly included within the scope oft this Agreement including, but not limited to, any material that is hazardous, radioactive, volatile, corrosive, highly flammable, explosive, biomedical, infectious, biohazardous, toxic or listed or characteristic hazardous waste as defined by Applicable Law or 2.7 Hazardous Waste- - Any amount of waste listed or characterized as hazardous by the United States Environmental Protection Agency or any state agency pursuant to the Resource Conservation and Recovery Act of 1976, as amended, and including future amendments thereto, and any other Applicable  allowed for the waste container supplied.  weight.  repair or demolition operations.  any otherwise regulated waste.  Law.  2.8 Industrial Permanent Unit - An industrial premise requiring use ofal large container for the 2.9 Industrial Temporary Unit - Ani industrial premise requiring use ofal large container for the collection of its Solid Waste on only a temporary basis. Solid Waste collection is generally limited to a 2.10 Large Commercial Unit - A commercial premise that is not classified as a Residential Unit or Municipal Facility that requires a waste container that is two (2) yards or larger per collection day for the  collection ofits MSW for a continuous term. specific event or a short-term project. collection ofits Solid Waste.  Version 2019.1 Muni    2.11 Municipal Facilities Those specific municipal premises as set forth on Exhibit A-1 of this 2.12 Municipal Solid Waste (or "MSW") - Useless, unwanted or discarded nonhazardous materials (trash or garbage) with insufficient liquid content to be free-flowing that result from residential, commercial, governmental and community operations. Municipal Solid Waste does not include any 2.13 Residential Unit - A dwelling where a person or group of people live. For purposes oft this Agreement, each unit in a multi-family dwelling (condominium, apartment or other grouped housing structure) shall be treated as a separate Residential Unit and a Residential Unit shall be deemed occupied 2.14 Small Commercial Unit- A commercial premise that is not classified as al Residential Unit or Municipal Facility that requires no more than three (3) thirty-two (32) gallon containers per collection day for the collection of its Solid Waste. Examples of Small Commercial Units include offices, stores, 2.15 Special Waste - Any nonhazardous solid waste which, because of its physical characteristics, chemical make-up, or biological nature requires either special handling, disposal procedures including liquids for solidification at the landfill, documentation, and/or regulatory authorization, or poses an unusual threat to human health, equipment, property, or the environment. Special Waste includes, but is not limited to (a) waste generated by an industrial process or a pollution control process; (b) waste which may contain residue and debris from the cleanup of spilled petroleum, chemical or commercial products or wastes, or contaminated residuals; (c) waste which is nonhazardous as a result of proper treatment pursuant to Subtitle C of the Resource Conservation and Recovery Act of 1976 ("RCRA"); (d) waste from the cleanup ofaf facility which generates, stores, treats, recycles or disposes of chemical substances, commercial products or wastes; (e) waste which may contain free liquids and requires liquid waste solidification; (f) containers that once contained hazardous substances, chemicals, or insecticides so long as such containers are "empty" as. defined by RCRA; (g) asbestos containing. or asbestos bearing material that has been properly secured under existing Applicable Law; (h) waste containing regulated polychlorinated biphenyls (PCBs) as defined in the Toxic Substances Control Act (TSCA); (i) waste containing naturally occurring radioactive material (NORM) and/or echmologcaly-cahance. NORM (TENORM); and G) Municipal Solid 2.16 Waste Material - All nonhazardous Municipal Solid Waste and, as applicable, Recyclable Material, Yard Waste, Bulky Waste and Construction Debris generated at the Location Types covered by 2.17 Yard Waste - Grass, leaves, flowers, stalks, stems, tree trimmings, branches, and tree trunks. For yard waste collection services, grass, pine needles, leaves, flowers, stalks, stems, and small tree trimmings (less than two (2) feet in length and less than two (2) inches in diameter) shall be in a container, bag or box the weight of which shall not exceed thirty-five (35) pounds. Larger tree trimmings shall be laid neatly in piles at curbside. The maximum weight of any item placed out for yard waste collection shall be thirty-five (35): pounds. Branches in excess oft two (2) feet in length are not required to be in a container, bag  Agreement,ifany.  Excluded Waste.  when either water orj power services are being supplied thereto.  service stations, restaurants, amusement centers, schools, and churches.  Waste that may have come into contact with any of the foregoing.  this Agreement. Waste Material does not include any Excluded Waste.  or box. 3.  Collection Operations.  3.1 Location of Containers, Bags and Bundles for Collection. Each container, bag and bundle containing Waste Material shall be placed at curbside for collection. Curbside refers to that portion ofi right- of-way adjacent to paved or traveled' Town roadways. Containers, bags and bundles shall be placed as close to the roadway as practicable without interfering with or endangering the movement of vehicles or  Version 2019.1 Muni    pedestrians. When construction work is being performed in the right-of-way, containers, bags and bundles shall be placed as close as practicable to an access point for the collection vehicle. Company may decline to collect any container, bag or bundle not so placed or any Waste Material not in a container, bag or bundle. 3.2 Hours of Collection Operations. Collection of Waste Material shall not start before 6:00 A.M. or continue after 8:00 P.M. Exceptions to collection hours shall be affected only upon the mutual agreement of the Town and Company, or when Company reasonably determines that an exception is necessary in order to complete collection on an existing collection route due to unusual circumstances. 3.3 Routes of Collection. Collection routes shall be established by the Company. Company shall submit thel Residential Unit and Municipal Facility collection routes to the Town at least two (2) weeks in advance of the commencement date for such route collection activity. The Company may from time to time make changes in routes or days of collection affecting Residential Units or Municipal Facilities, provided such changes in routes or days of collection are submitted to the Town at least two (2) weeks in advance oft the commencement date for such changes. Town shall promptly give written orj published notice 3.4 Residential Collection. Company shall be obligated to collect no more than containers (or their equivalent) per week from each Residential Unit. Any collections needed by a Residential Unit in excess of such amount must be individually contracted by the Residential Unit Customer with Company under terms, prices and documents acceptable to both thel Residential Unit Customer and Company. 3.5 Holidays. The following shall be holidays for purposes of this Agreement: New Year's Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day, and Christmas Day. Company may suspend collection service on any of thesel holidays, but such decision in no manner relieves Company ofits 3.6 Complaints. All service-related complaints must be made directly to the Company and shall be given prompt and courteous attention. In the case of alleged missed scheduled collections, the Company shall investigate and, if such allegations are verified, shall arrange for the collection of Waste 3.7 Collection Equipment. The Company shall provide an adequate number of vehicles meeting standards and inspection requirements as set forth by the laws of the State for regular municipal waste collection services. For Waste Material collection, all vehicles and other equipment shall be kept in good repair and appearance at all times. Each vehicle shall have clearly visible on each side the identity of the 3.8 Disposal. All Waste Material, other than processed Recyclable Material that is marketable, collected within the Town under this Agreement shall be deposited at a Disposal Site selected by Company 3.9 Customer Education. The Town shall notify all Customers at Residential Units about set-up, service-related inquiries, complaint procedures, rates, regulations, and day(s) for scheduled Waste Material 3.10 Litter or Spillage. The Company shall not litter premises in the process of making collections, but Company shall not be required to collect any Waste Material that has not been placed in approved containers. During hauling, all Waste Material shall be contained, tied or enclosed so that leaking, spillage or blowing is minimized. In the event of spillage by the Company, the Company shall be required to  tot the affected Residential Units.  obligation to provide collection service at least once per week.  Material not collected within one business day after the complaint is received.  Company.  and properly permitted by the State.  collections.  clean up the litter caused by the spillage.  Version 2019.11 Muni    EXHIBIT. A-1 SOLID WASTE PRICING  *MSW Trash Service-1 time per week collection Price: $9.05 per month per container *Price includes phasing in 400 Republic Services containers per. year to replace town owned containers *Recycle Service - Every other week service Republic Services 96 ga container supplied - Price: $3.75 *Recycle Processing - Price: $0.79 per month per container. See Exh B-1. Rate adjusted annually based on Processing rate and Disposal rate increased by Water, Sewer and Trash CPI and value of commodity  *Disposal isl billed direct to the' Town per month per container  mix.  Version 2019.1 Muni    EXHIBITB  SPECIFICATIONS & PRICING FOR RECYCLINGSERVICES  1.  Recycling Services Definitions. processing and sale on the commodity market.  1.1 "Recyclable Materials" are used and/or discarded materials that are capable of successful  1.2 "Acceptable Material" means the materials listed in Section 81 below.  1.3 "Unacceptable Material" means the materials listed in Section 91 below. All Recyclable Materials collected for delivery and sale by Company shall bel hauled to a processing facility selected by  Company for processing ("Recycling Services").  2. 3.  Town's Duty. Town shall make a commercially reasonable effort to educate its Customers regarding Acceptable and Unacceptable Materials and to encourage its Customers toj place only Acceptable Materials in Collection and Processing. Town shall pay Contractor ai rate of$4.54 per Unit ($3.75 per home plus a $0.79 per unit processing fee) for the collection and processing of Recyclable Materials from Residential Units. Town's Collection and Processing rate assumes that, on average, Town's Recyclable Material consists ofno more than 15% Unacceptable Material (the "Unacceptable Material Threshold"). The Processing Fee includes ap processing cost of$125.00 per ton and $50.77 for the transportation and disposal of Residue (defined below). Right to] Inspect/Audit. Company may visually inspect the collected Recyclable Materials to ensure loads are at or below the Unacceptable Material Threshold. IfCompany's visual inspector determines that loads ofRecyclable! Material are consistently above the Unacceptable Material Threshold, Company will notify Town oft thei issue and thej parties agree toj promptly negotiate in good faith (a) an agreed upon procedure to audit a representative: sample ofTown's Recyclable Material to determine its actual composition of Unacceptable Material; and (b) an updated Collection and Processing rate commensurate with the composition of  their recycling containers.  All rates are: subject to Rate Adjustments as set forth in Section 7ofthe Agreement.  4.  Unacceptable Material.  5.  Recycling Commodity Credit. Contractor shall return 100% ofTown's recycling commodity value to Town up to the amount of Town's processing fees due for that month. Town's "Recycling Commodity Credit" shall be determined by multiplying thej per-ton market value oft the processing facility's Average Commodity Mix or the Town's actual commodity mix by the number of tons of Recyclable Material collected from Town andj processed each month. The processing facility's" "Average Commodity Mix" means the relative mix of outbound commodities (including Residue), established pursuant to either (i) a minimum rolling 3-month facility average composition (subject to adjustment as necessary by Contractor) or (ii) a composition audit or an average of audits over a 12-month period (ifany). The processing facility's Average Facility Commodity Mixi is set forth in the attached Exhibit B-1. The per-ton value of the processing facility's Average Commodity Mix shall be determined each month by applying the most recently-available indices or actual values (as set forth in Exhibit B-1) to the facility's Average Commodity Mix including any negative commodity market values and Contractor's charges for hauling and disposing of contaminated, unmarketable and/or Unacceptable Material ("Residue-"). Ifthe Town's recycling commodity value exceeds the processing rates, the Town will receive a Reporting and Credit. Company will provide Town with a monthly report detailing the total tons of Recyclable Material received from the Town during the previous month and the calculation ofTown's Recycling Commodity Credit for that month. Ift the Town's account is billed in the aggregate to the" Town, the  rebate equal to 50% of the value above the processing fees.  6.  Version 2019.1 Muni    previous month's Recycling Commodity Credit willl be issued as a credit on the next month's invoice to the Town (ift the Recycling Commodity Credit exceeds the' Town's invoice amount, then Company willi issuea check to Town for thel balance ofi its Recycling Commodity Credit). Ifthe Town's account is Customer-billed, then Company will issue a check to Town fori its full Recycling Commodity Credit each month (in arrears). Changes in] Market Conditions. Ifmarket conditions develop that limit or inhibit Company from selling some or all of the Acceptable Material, Company may at its option and upon: notice to Supplier (i) redefine Acceptable and Unacceptable Materials, (i) update the processing facility's Average Commodity Mix; (iri) suspend or discontinue any or all Services, or (iv) dispose of the Acceptablel Material (as currently defined) in a landfill and update thej pricing to Town accordingly. Any such actions, ift taken, may be reversed or further Acceptable Material. All material must be empty, clean and dry. Company may modify the following list ofAcceptable Materials in its sole and absolute discretion but will provide Town with at least thirty (30)  7.  changed as market conditions dictate.  8.  days' prior written notice of any such modifications.  Aluminum food and beverage containers aluminum soda and beer cans, cat food cans, P.E.T. plastic containers with the symbol #1 -no microwave trays H.D.P.E. natural plastic containers with the symbol #2- milk jugs and waterj jugs H.D.P.E. pigmented plastic containers with the symbol #2 detergent, shampoo, bleach bottles without caps (narrow neck containers); butter and margarine tubs Polypropylene plastic food and beverage containers symbol #5 yogurt containers Mixed Paper (54), as defined int the most recent ISRI Scrap Specifications Circular Sorted Residential Paper and News (56), as defined in the most recent ISRI Scrap  etc.  Ferrous Cans soup, coffee cans, etc. containers only (narrow: neck containers)  Specifications Circular Kraft Paper Bags mail, and soft cover books  Old Corrugated Containers (OCC) -1 no wax coated  Magazines (OMG) Coated magazines, catalogues and similar printed materials, junk  9. modifications.  Unacceptable Material. Company may modify the following list of Unacceptable Materials in its sole and absolute discretion but will provide Town with at least thirty (30) days' prior written notice of any such  Yard Waste Styrofoam Food Any liquids Diapers Clothing/textiles  Pizza Boxes, unless free of any food or grease residue  Plastic Bags or bagged material (newsprint may be placed in al Kraft bag) Plastic containers with #3, #4, #6, or #7 on them or no # at all Mirrors, window or auto glass, light bulbs, ceramics  Oil or antifreeze containers Coat hangers Paint cans Medical Waste/Sharps  Version 2019.1 Muni    Any Acceptable Material thati is no longer acceptable due toi its coming into contact  with or being contaminated by Unacceptable Material.  Version 2019.1 Muni    EXHIBIT B-1 RECYCLINGFACIITY AVERAGE COMMODITY MIX  Net Processing Value/Charge - Model for Annual Rate Review  Numbero of Homes Pickups per Month Pounds pers set out Tons per Month  1,600 2.165 11.01 19.06 125.00 1,265 (154) 1,111 58.27 (66.73) 100% 58.27 (1,271.80) (0.79)  Recycle Processing Rate perTonf for Residential Stream (from MRF Controller)  $  % Tons Rate  Tons sold Residual tons  84% 16.03 78.89 Revfrom Commodity $ 16% 3.03 $(50.77) Residual Costs $  NetR Revenue $  Commodity' Value (Net Revenue dividedb by Tons per Month) Net Processing Position (Commodity) Valuer minus Processing Rate)  $ $ $ $ $  Sharev with City City Rebate (per Ton)  Monthly Net Processing Value (Rebate or Net Processing Positionx1 Tons per Month)  Net Processing Rate Sawmills NC 19.07tons pern month 15.9%F Residual  Version 2019.17 Muni    Material Value (Revenue) Base Pricing Model Example Material Type: Residential Single Stream  Customer: Sawmills  Material Value 61 month average Aug2018- January 2019  Monthlyl Tons:  19 Index Value Compositio n 3.0 $ 253.60 6.2 $ 15.58 1.2 $ 422.01 0.1 $ 100.04 0.4 $ 159.76 0.0 $ 3.04 0.1 $ 3.04 0.2 $ 1117 4.0 $ (88.41) 0.5 $ 79.74 0.2 $ 300.96 3.0 $ (153.38) 19.0 $1,107.15 $1,260.52 Total Value: $ 1,107.15 Tons: 19 ACRShare 75% Processing $ 81.30  Monthly Rate based off referenced Index 0 Grade 2018 OCC $ 83.42 MP $ 2.50 PETE $ 358.24 HDPEN $ 877.52 HDPEC $ 400.41 MPL $ 160.00 Rigid $ 40.00 MM $ 58.81 Glass $ (21.95) #10cans $ 167.87 UBC $1,320.00 $ (50.77)  Commodity Material Comp. % OCC MIXEDPAPER PET NaturalHDPE PigmentHDPE MIXEDPLASTIC (3-7) RigidP Plastic Scrap Metal GLASS STEEL ALUMINUM(UBC), Residue_  (Example) Index 16.00% OBM-Highs Side 32.80% OBM-Highs Side 6.20% MarketValue 0.60% MarketValue 2.10% MarketValue 0.10% MarketValue 0.40% MarketValue 1.00% MarketValue 21.20% MarketValue 2.50% MarketValue 1.20% MarketValue 15.90% Haul& Disposal ofR Residue 100.00% 15.98  Composite Tons  ACRV w/o Resid Rebate Summary  Material Value ofStream (S/ton): $ 58.27  Rate/ton $ 125.00  Version 2019.1 Muni    AGENDA ITEM 10A  MEMO DATE: SUBJECT:  June 18,2019 Discussion: Water and Sewer GIS  Discussion:  As part of the Fiscal Year 2018/2019 Budget the Town Council include funding to create a Geographic Information System (GIS) for both the water and sewer infrastructure. This system will allow town staff to better track and assess the quality oft the both the water and sewer system. The water system GIS was funded by 95% through grant funding known as the Asset Inventory  Assessment Grant.  The Town has partnered with the WPCOG to create the GIS system.  See attachment provided by WPCOG staff regarding the process and progress of the system  development.  Tom Bell from the WPCOG will do aj presentation oft the new GIS system.  Recommendation: There is no action required.    50 YEARS  1880: Second Avenue NWI Hickory, NC 28601 POI Box 9026]Hickory,NC 28603 828.322.9191 I FcER92PAwcEee  Western Piedmont Council of Governments Creative Regional Solutions Since: 1968 Sawmills Town Council Tom Bell, GISP, Project GIS Analyst  To: From: Subject: Date: CC:  2019 Sawmills Water/Wastewater GIS Project Information  June 10,2019 Pam Whitley (NC DENR)  FIELD COLLECTION OF TOWN INFRASTRUCTURE FEATURES  InJ June 2019, WPCOG staff completed the initial collection of Sawmills' infrastructure features. Features were located and attributes about them collected in the field using high-end GNSS  receivers and ArcGIS Online in internet-connected field devices.  Collected features include:  Water (meters, valves, hydrants, main lines, tap lines): 5,285 Wastewater (manholes, clean outs, main lines, tap lines): 1,149  Utility Features Collection Progress  7,000 6,000 5,000 4,000 3,000 2,000 1,000  6,434 5,644 5,086 4,484  4,162  3,292 3,572  2,576  1,493 925  AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN  S-Features Collected  Town staff assisted in locating features which WPCOG staff were initially unable to find in the field and Executive Committee: Barbara C. Pennell, Chair Bob Floyd, Jr., Vice Chair I Jill Patton, Secretaryl Johnny Berry. Treasurer! George B. Holleman, Past Chair At-Large Members: Wayne F. Abele, Sr.I Kitty. W. Barnes I John F." "Chip" Black Bob Smyrel Executive Director, Anthony W. Starr Serving: Alexander Countyl Taylorsville Burke Countyl Connelly Springs! Drexel! Glen Alpinel Hildebran! Morganton! [Rutherford CollegeI Valdese Caldwell Countyl Cajah's Mountain Cedar Rockl Gamewell Granite Falls] Hudsonl ILenoir Rhodhiss Sawn mills Catawba CountylE Brookford]  provided assistance in areas of difficult access.  Catawbal Claremont Conover Hickory/Long) View] Maiden! Newton    WPCOG provided paper check-maps" showing water-line locations and attributes, based on field findings and drawings. Town Public Works staff marked on these maps with pens showing areas of correction.. All these maps were returned to WPCOG, and the GIS was updated with that information. Using collected data, WPCOG GIS staff members created a Multi-Utility Viewer web application which allows users to see all water and wastewater features - and their attributes - throughout the Town's WPCOG installed GIS viewer software on PC'sat Town Hall and Public Works, as well as on the phones and tablets of approved Town staff. WPCOG provided training on how to use the GIS viewer. WPCOG also created a Multi-Utility Editor web map. This tool allows authorized Town staff to use PC's, tablets and smartphones to collect new features, as well as to edit and correct existing infrastructure (in real-time) in order to keep track of and maintain the data integrity of the GIS. Particularly, the Town purchased a high-end GPS unit (Trimble R-1) and a tablet with a wireless internet plan in order to be: able to capture high-quality GIS data while in the field. WPCOG trained Town staff Included in the GIS is an "incident" layer which will allow Town staff to track infrastructure problems spatially, which will help to identify problem areas, as well as indicate corrective measures previously In the new fiscal year, WPCOG will continue to host the online data, webapp and web map, as well as install software upgrades and make adjustments to the GIS to make it easier to use. WPCOG will provide online, telephone and onsite support and training as-needed for Town staff as they become  service area.  to use these tools.  taken in locations by Public Works staff members.  accustomed to using the system.  WPCOG staff will present the new GIS to the Town Council at its June 18 Meeting.    AGENDA ITEM 10B  MEMO DATE: SUBJECT:  June 18, 2019 Discussion: Amendment  Council-Manager Charter  Discussion:  In order to promote a high level of professionalism and long-term sustainability within the the professional staff oft the Town of Sawmills. The Town Council is currently considering a charter amendment, pursuant to North Carolina G.S. 160A-102, to change the form of government from Mayor-Council to Council Manager. The Town of Sawmills currently employs a Town Administrator who acts in ai role similar to a' Town Manager. The Town Manager would have all oft the duties described in N.C.G.S 160A-148, and any other duties as determined by the Town Attached is a Resolution of Intent called for a public hearing regarding the charter and ordinance  Council. amendment. Recommendation:  Staffrecommends: the Town Council call for aj public hearing on July 16th, 2019 during the regularly scheduled Town Council meeting, to amend the charter oft the Town of Sawmills, changing the form of government from Mayor-Council to Council-Manager.    TOWN OF SAWMILLS RESOLUTION OF INTENT (2019)  RESOLUTION OF INTENT TO CONSIDER AN ORDINANCE AMENDING THE CHARTER OF THE TOWN OF SAWMILLS TO ADOPT THE COUNCIL-MANAGER FORM OF GOVERNMENT AND SETTING THE DATE FOR A PUBLIC HEARING  THEREON  WHEREAS, pursuant to G.S.160A-101 and 160A-102, the Town Council oft the Town of Sawmills may adopt an ordinance to amend the Charter of the Town to implement any of the WHEREAS, G.S. 160A-102 requires that proposed Charter amendments first be submitted to aj public hearing and that due notice thereof be published not less than ten (10) days NOW, THEREFORE, BE IT RESOLVED by the Town Council of the Town of WHEREAS, the Town of Sawmills has adopted a Code of Ordinances; and WHEREAS, Section 31.03 addresses the duties ofa Town Administrator; and WHEREAS, the Town may desire to amend Section 31.03 of the Code of Ordinances as iti is currently written, to change the title from' Town Administrator to Town Manager. THAT, WHEREAS, The Town Council of the Town of Sawmills did conduct the proper public hearing after due notice to consider the Charter Amendment set forth below; and THAT, WHEREAS, the Town Council of the Town of Sawmills does further desire to amend the Town's Code of Ordinances to amend Section 31.03 to further define the duties oft the NOW, THEREFORE, BE IT HEREBY RESOLVED that Section 31.03 of the Code of Section 31.03. Town Manager. The Town Council shall appoint a Town Manager whose duties shall be to execute and administer the policies and procedures adopted by Town Council, and the Town Manager, and as the Chief Administrator of the City, shall have the  optional forms set out in G.S. 160A-101; and prior to the date fixed for the public hearing;  Sawmills that:  Town Manager.  Ordinances as iti is currently written shall be deleted and instead shall read as: follows:  powers and duties set forth inl North Carolina General Statute 160A-148.  Adopted this  day of June, 2019.  Johnnie Greene Mayor  ATTEST: Julie A Good Town Clerk GOVERMMENT24700  TOWNOFSAWMILIS- -RESOLUTION: FOR ADOPTING COUNCIL-MANAGER FORM OF    Approved as to Form:  Terry M. Taylor, Town Attorney  TOWN OFSAWMILLS-RESOLUTIONI FOR ADOPTING COUNCI-MANAGER FORMOF  GOVERMMENT24750.    NOTICE OF PUBLIC HEARING ON PROPOSED TOWN CHARTER AMENDMENT  ORDINANCE  The public will take notice that the Town Council of the Town of Sawmills will conduct a public hearing at Council Chambers of the Sawmills Town Hall at 6:00pm on Tuesday, July 16, 2019, concerning a proposed ordinance amending the Town Charter of the Town of Sawmills, as set forth in Chapter 5.1 oft the 1987 Session Laws ofNorth Carolina, as amended, to adopt the Council-Manager form of government. Following the public hearing, the Town Council may consider passage of such Ordinance at its regular meeting to be held on Tuesday,  July 16,2019.  Julie A. Good, Town Clerk  TOWN OF SAWAIIS-RESOLUTIONK FOR. ADOPTING COUNCIL-MANAGER FORM OF  GOVERNMENT247569    AGENDA ITEM: 11A  MEMO DATE: SUBJECT:  June 18,2019 Planning Matters: Appoint ETJ Planning Board Member  Discussion:  Ryan Wilson, Town of Sawmills ETJ Planning Board Member, contacted staff andi informedi them that he had sold his house in the Town of Sawmills ETJ and would not be able to serve on the Town of Sawmills Planning Board any longer. Mr. Wilson informed staff that Adam Wilson lives Town Administrator Christopher Todd contacted Adam Wilson and confirmed that he does live in the Town of Sawmills ETJ and is willing to serve on the Town of Sawmills Planning Board in the ETJ seat for a term oft two (2) years beginning July 1,2019 and ending July 1, 2021.  in the Town of Sawmills ETJ and would be willing to serve.  Recommendation:  Staffrecommends: Council appoint Adam Wilson to the Town of Sawmills Planning Board in the ETJ seat for ai term oftwo (2) years beginning July 1, 2019, and ending on July 1,2021.    AGENDA ITEM 13A  MEMO DATE: SUBJECT:  June 18, 2019 Updates: Code Enforcement Monthly Report  Discussion: the town. Recommendation: No Council action required.  The attached report shows the progress that Planner Hunter Nestor continues to make throughout