AGENDA Sawmills Town Hall Tuesday, February 19, 2019  Regular Meeting of the Sawmills Town Council  6:00 pm  1. Calll To Order 2. Invocation 3. Pledge of Allegiance 4. Adopt Agenda 5. Approve Meeting Minutes 6. Public Comment 7. Recognitions: A. Recycle Rewards B. Firefighter Awards 8. Public Hearing: 4402 Horseshoe Bend Annexation A. Open Public Hearing B. Staff Comments/Recommendations C. Public Comment D. Close Public Hearing E. Council Action 9. Financial Matters: 10. Planning Matters: A. Comprehensive Land Use Plan 11. Discussion: A. Yard ofMonth Committee 12. Public Comment 13. Updates:  Mayor Johnnie Greene Pastor Rick Crouse Mayor Johnnie Greene Mayor Johnnie Greene Mayor Johnnie Greene Mayor Johnnie Greene Mayor Johnnie Greene Mayor Johnnie Greene Mayor Johnnie Greene Mayor. Johnnie Greene Mayor Johnnie Greene Mayor Johnnie Greene Mayor Johnnie Greene Mayor Johnnie Greene Mayor Johnnie Greene Mayor Johnnie Greene Mayor Johnnie Greene Town. Administrator Christopher Todd Mayor Johnnie Greene Mayor Johnnie Greene  A. January 15, 2019 Regular Meeting Minutes B. January 17,2019 Special Meeting Minutes  A. Disabled American Veterans Chapter 61 Donation Request  A. Code Enforcement Report B. Town Administrator Updates C. Council Comment 14. Adjourn    Page lof4  TUESDAK,JANUARY 15, 2019  TOWN OF SAWMILLS REGULAR COUNCIL MEETING  6:00 PM  COUNCIL PRESENT Mayor. Johnnie Greene Clay Wilson Rebecca Johnson Jeff Wilson COUNCIL ABSENT Keith Warren Joe Norman  STAFF PRESENT Christopher Todd Terry Taylor Julie A Good  CALL TO ORDER: Mayor Johnnie Greene called the meeting to order.  INVOCATION: Zack Bryant gave the invocation.  PLEDGE OF ALLEGIANCE: Michael Walsh and Makinlee Adams from Sawmills  Elementary School led the Pledge of Allegiance.  ADOPT AGENDA: Mayor Johnnie Greene asked foramotion to adopt the. January 15,2019 Rebecca Johnson made a motion, and Clay Wilson seconded, to adopt the January 15, 2019  Agenda.  Agenda. All were in favor.  APPROVE DECEMBER 18, 2018 REGULAR MEETING MINUTES: Mayor Johnnie Greene asked for a motion to approve the December 18, 2018 regular meeting minutes. Clay Wilson made a motion, and Jeff Wilson seconded, to approve the December 18, 2018  regular meeting minutes. All were in favor.  PUBLIC COMMENT: Mayor Johnnie Greene asked if anyone had any questions or  comments at this time. No one wished to speak    January 15, 2019 Page 2of4  RECOGNITIONS:  RECYCLE REWARDS WINNER: Mayor. Johnnie Greene announced Mrs. Shirley Walker as the. January Recycle Rewards winner. A credit ofthirty-two dollars ($32.00) willl be added  tol her sanitation bill. No Council action was. required. PLANNING MATTERS:  4402 HORSESHOE BEND ROAD ANNEXATION: Town Administrator Christopher Todd stated that the Town of Sawmills had received a petition for Voluntary Annexation  from Lori Ann White Summerlin for parcel NCPIN: 2756908140.  The Town must hold a public hearing in order to annex the parcel. Staff proposes the public hearing to be set for the next regularly scheduled Town Council meeting on February 19, Rebecca Johnson made a motion, and Clay Wilson seconded, to hold a public hearing for the Voluntary Annexation for parcel NCPIN 2756908140 during the next regularly scheduled Town Council meeting on February 19, 2019. All were in favor.  2019.  COMPREHENSIENSIVELAND USE. PLAN: Town Administrator Christopher Todd stated that the Comprehensive Land Use Plan (CUP) is an essential tool created through data analysis, community engagement, and policy direction. The purpose of the CUP is to help inform the elected body and staff as to the direction the town is wishing to hear regarding its land use policies, practices, and ordinances. The Sawmills CUP has been created using a citizen committee, the planning board, public survey, staff analysis, and citizen engagement. The Town of Sawmills has a CUP which was adopted in 2005, and requires an updaye. These plans should be updated approximately every ten (10) to twenty (20); years based on goals and direction of the Town, The current CUP was reviewed in a different economic time period The draft CUP has been created with the help of the Western Piedmont Council of Governments and has been reviewed by both the Town Administrator and the Town Attorney. Clay Wilson made a motion, and Rebecca Johnson seconded, to table the matter until the regularly scheduled February 19, 2019 Council Meeting. All were in favor.  and additionally the Town's demographics have changed.    January 15, 2019 Page 30 of4  DISCUSSION:  NEW TOWN HALL: Town Administrator Christopher Todd stated that the Town of Sawmills had a new town hall designed in 2008, to be! located on the property currently used by the Sawmills Farmers Market. After the design was modifiedin2 2010, an estimated project budget was one million seven hundred six thousand three hundred seventy-four dollars ($1,706,374.00). There would be approximately an additional three hundred thousand dollars ($300,000.00) in costs associated with furniture, computers and other internal needs. The new town hall design included a larger council chambers for public meeting, a drive In order to prepare this item for budget discussion, new updated cost estimates would be required. Based on current and similar project costs, staff estimates the total project to currently be between three million dollars ($3,000,000.00) and three hundred five thousand dollars $3,500,000.00). That estimate includes both construction and other needed items.  through window to receive payments, and a community room.  No Council action was taken. PUBLIC COMMENT: No one wished to speak.  JANUARY CODE ENFORCEMENT REPORT: There are five (5) code enforcement  cases open:  Teresa Annas Compton is the owner of a dilapidated house located at 4476 Sawmills School Road. Town Planner Becca Bleich stated that the asbestos study has been conducted and asbestos was found on the property. A firm is currently being spoken Jose Montes, owner 4321 Cherokee Court. High grass/junk vehicles. Town Planner Becca Bleich stated that she spot checked property on June 14, 2018. Still no proper driveway has ever been installed. Town Planner Becca Bleich stated that a letter was sent giving the owner thirty (30) days to install a driveway. The thirty (30) days are up on July 14, 2018, and homeowner will start to accrue fines if not compliant from that date. Town Planner Becca Bleich stated that another letter was sent on August 28, 2018, giving the home owner ten (10) more days. Town Planner Becca Bleich stated that she spot checked the property on September 11 and the homeowner was not in compliance. Town Planner Becca Bleich stated that she spoke with homeowner on September 18, 20108 and homeowner stated that he would have the driveway completed on September 22, 2018. Town Planner Becca Bleich stated that the driveway was not completed until October 4, 2018. Four hundred fifty dollars ($450.00). have been incurred. Town Planner Becca Bleich stated that Town Attorney Terry Taylor will send and letter and a lien will be filed ifi fines not paid upon receipt  to with regards to asbestos removal;  ofletter;    January 15, 2019 Page 40 of4  Chaney Carter, owner of 4361 Sawmills School Rd. Overgrown vegetation. Town Planner Becca Bleich stated that a letter was sent on July 19, 2018, with a deadline of August 3, 2018. Town Planner stated that the nuisance was abated by the Town on August 10, 2018. Town Planner Becca Bleich stated that a lien will be placed on the property for the cost oft the mowing. Town Planner Becca Bleich stated that a hearing was held on September 6, 2018. The homeowner did not show SO the Town can Timberline Lumber Company, Inc., owner of 4219 US Highway 321A. Overgrown vegetation. Town Planner Becca Bleich stated that a NOV letter was sent on July 19, 2018, with a deadline of August 3, 2018. Town Planner Becca Bleich stated that an additional letter was sent by Town Attorney Terry Taylor on August 2, 2018, with a deadline of August 17,2018. Owner has not complied with either NOV letter. Town Planner Becca Bleich stated she was working with Town Attorney Terry Taylor to Herman and Julie Phillips, owner of 4645 Helton Rd. RV on property. Town Planner Becca Bleich stated that a complaint was made on January 3, 2019, spot checked and NOV letter sent out on January 4, 2019. Deadline for removal is January 14, 2019.  proceed to demolish house;  determine the next steps.  No Council action was required.  TOWN ADMINISTRATOR UPDATES: Town Administrator Christopher Todd stated that the DARI asbestos rem oval crew would be at 4476 Sawmills School Road on January 16, 2019, pulling brick off of the home to remove the remainder of the asbestos. The DARI demolition crew will be at the site either January 17,2019 or. January 18, 2019 and the house COUNCIL COMMENT: Mayor Johnnie Greene asked if anyone on the Council had any  should be demolished by January 23, 2019. questions or comments at this time.  Clay Wilson wanted to thank everyone for coming out. Jeff Wilson wanted to thank everyone for coming out.  COUNCIL ADJOURN: Mayor Johnnie Greene asked for a motion to adjourn.  Jeff Wilson made ai motion, and Rebecca Johnson seconded, to adjourn the meeting. All were  in: favor.  Johnnie Greene, Mayor  Julie A. Good, Town Clerk    Page 1 of1  THURSDAY,JANUARYI 17, 2019 "COFFEE WITH THE COUNCIL"  TOWN OF SAWMILLS SPECIAL COUNCIL MEETING  6:00 PM  COUNCIL PRESENT Johnnie Greene Rebecca Johnson Keith Warren Clay Wilson COUNCIL ABSENT Jeff Wilson Joe Norman  STAFF PRESENT Christopher Todd  CALLTO ORDER: Mayor Johnnie Greene called the meeting to order. INVOCATION: Councilman Keith Warren gave the invocation.  PLEDGE OF ALLEGIANCE: Mayor Johnnie Greene led the Pledge of Allegiance. ADOPT AGENDA: Mayor Johnnie Greene asked for ai motion to adopt the agenda. Rebecca Johnson made a motion, and Keith Warren seconded, to adopt the agenda. All were  in favor.  DISCUSSION: The following items were discussed:  Parks and Recreation Multi-Use Pedestrian Path Skate Park  More Playground Equipment for ages 6 and less Playground Equipment at the Farmers Market  Water and Sewer Rates Keep rates low  Develop sewer in areas we want high density development Create Capital Reserve Funds for sewer projects  Sawmills Farmers Market Add some pizazz to the market Allow for EBT  Look at different or multiple days for market to occur Combine special events with a "Garage Sale Day" for the community  Public Works  Beautification Projects    January 19, 2017 Page 2of2  Town Events  Movie Night Music Events Community Day Event Ideas from the Public Town Hall Project Yard oft the Month  Citizen lead town beautification projects More web and social media presence  Town supplied firefighter/ partnership with Sawmills Fire and Rescue  ADJOURN: Mayor Johnnie Greene stated no Council action was required and asked for a Clay Wilson made a motion, and Keith Warren seconded, to adjourn the meeting. All were  motion to adjourn the meeting.  in favor.  Julie A Good, Town Clerk  Johnnie Greene, Mayor    AGENDA ITEM' 7A  MEMO DATE: SUBJECT:  February 19,2019 Recognition: Recycle Rewards Program  Discussion:  The Town of Sawmills would like to congratulate Roger Teague on winning the Recycle Rewards Program for the month of February. Mayor Johnnie Greene will present him with a Certificate of Appreciation. A thirty-two dollar ($32.00) credit will be added to the current  sanitation bill.  Recommendation: No Council action is required.    AGENDA ITEM 7B  MEMO DATE: SUBJECT:  February 19,2019 Recognition: Sawmills Volunteer Fire & Rescue Department Awards  Discussion:  MayorJohnnie Greene will be presenting awards of appreciation to the following Sawmills  Volunteer Fire & Rescue Department members:  Member of the Year Officer of the Year Most Calls Run  Christy Bumgarner Josh Lakey Robert Clontz  Recommendation: No Council action is required.    AGENDAITEM8A  MEMO DATE: SUBJECT:  February 19,2019 Public Hearing: Voluntary Annexation  Discussion:  The Sawmills has received a petition for Voluntary Annexation from Lori Ann White Summerlin for parcel (NCPIN 2756908140). Attached to this memorandum is the signed petition, a survey oft the area to be annexed, the legal description of the properties, deed, and tax information. Town staff suggests for the annexation of the parcel to officially take place on February 22, 2019. This would allow property owners and staff the appropriate time to set up and provide  services. Recommendation:  Staffrecommends Council discuss this matter and decide how they wish to proceed.    AGENDA ITEM9A  MEMO DATE: SUBJECT:  February 19,2019 Financial Matters: Request for a Donation To Disabled American Veterans Chapter 6  Discussion:  The Town has received a request from Disabled American Veterans Chapter 6 for a donation in  the amount of $50.00 (fifty dollars).  There are sufficient funds in the budget for this request.  Recommendation:  Staffrecommends Council discuss this matter and decide how they wish to proceed.    Town of Sawmills  Funding Request:  Name of Organization:  Phone  léfisn #:82P 396-4-732  Ch:  Dalhfhin  Permanent. Address: #I13 Hknathidye Rel.  City:  Hudson  State: Mc a Fed Tax ID #:  Zip Code: 3863-8  Contact Name:  Steve Hkalan!  Amount Requested: Date Funds Needed: Complete description of project:  Amount needed for the Project: Project Begin/End Dates:  #5o  Tavnamst S-11-19  fi rAlbrt 2.11 be used to helppleleas 1 home TAPEARLAZ, VhsVrAMEE  laleliwel! Lo.  day todasy aperhlions    How will the funds be used?:  1  How willthis project benefit the community?: ue7s 7ot From  pr  VAAHAL daAh  Official TownUseOnly  Date application received: alshg Date approved/denied (circle one): Date check written:  Date presented to Council: ahgk9  Amount approved:  Available balance in Governing Body Expense Acct: 31,000  Check #:  Amount:  This instrument has been preaudited int the manner required by the Local Government Budget and Fiscal Control Act. doinde    AGENDA ITEM 10A  MEMO DATE: SUBJECT:  February 19,2019 Discussion:  Comprehensive Land Use Plan  The Sawmills Comprehensive Plan will be presented at the February Council meeting for Council's approval. The Planning Board and Council have reviewed the document and  recommends the following changes or have questions, listed below:  Housing -  5. Remove Housing Recommendation #5: Consider hiring a full-time Sawmills Code  Enforcement Officer.  Transportation-  1. Change Transportation Recommendation #1 to read: Study potential traffic solutions to help alleviate traffic issues that occur at the beginning and end of each school day at  Sawmills Elementary School.  Public Services-  1. Remove "Consider prohibiting gravel parking lots for commercial purposes. 3. Remove Public Services Recommendation #3: Determine a suitable location for (and  build) a town park along the Sawmills School Road corridor.  Future Land Use & Economic Development -  3. Remove Future Land Use Recommendation #3: Continue to pursue the development of an additional public park along Sawmills School Road, and require new housing  developments to incorporate dedicated open spaçes. to create a positive business environment.  15. Change Future Land Use Recommendation #15 to read: Design and implement strategies    SAWMILLS EXISTING LAND USE  HUDSON  SAWMILLS  ARD  GRANITE FALLS  SAWMILLS! ETJ  COUNTY  LAKE RHODHISS Legend  CALDWELL BURKE COUNTY  County Boundary Sawmills City Limits Sawmills ETJ City Limits Lakes Land Use Commercial B Farm & Agriculture m Industrial 0  Major Roads Roads  WILKES  AVERY  Office & Services Utility Vacant  CALDWELL Cedar Rock Lenoir Gamewell Hudson Sawmills Granitefalls CATAWBA  Government & Institutional Residential  BURKE INSETNOT TOSCALE  N  0.5 1 Miles -  Document Path: wpcagR A-mcaPsas    a HUDSON  SAWMILLS ZONING  SAWMILLS  MARD  FALLS  SAWMILLS! ETJ RONDS  CALDWETCOINT BURKECOUNTY  Zoning  G-M (General Manufacturing) H-B (Highway Business) N-B (Neighborhood Business) R-15 (High Density Residential) RA-20 (Medium Residential) R-20 (Low Density Residential)  WILKES  AVERY  E  Legend  CALDWELL Cedari Rock Lenoir Gamewell Hudson Sawmills GraniteFalls  County Boundary Sawmills City Limits Sawmilis ETJ City Limits 0 0.5  Parcels Lakes Major Roads Roads 1N Miles  BURKE INSETNOTTOSCALE  CATAWBA    -  SAWMILLS FUTURE LAND USE  HUDSON  RD  SAWMILLS  GRANITE FALLS  SAWMILLS: ETJ  CALDWELECOUNIY: BURKEÇOUNIY:  RETODHISS Legend  County Boundary Sawmills City Limits Sawmills ETJ City! Limits Future Land Use Industrial High-Density Residential Medium-Density Residential Low-Density Residential RetailMixed-Use Park/Open Space 0.5  Parcels Lakes Major Roads Roads  WILKES  AVERY  CALDWELL Cedar Rock Lenoir Gamewell Hudson Sawmils,  BURKE INSET NOTT TOSCALE  Granite/als CATAWBA  0  1N Miles    AGENDAITEMIIA  MEMO DATE: SUBJECT:  February 19,2019 Discussion: Yard of the Month Committee  Discussion:  The Town is currently looking for members for the Yard oft the Month Committee. There have  typically been three (3): members in the Yard oft the Month Committee.  Recommendation:  Staff recommends Council discuss this matter and decide how they wish to proceed.    AGENDA ITEM 13A  MEMO DATE: SUBJECT:  February 19, 2019 Updates: Code Enforcement Monthly Report  Discussion: the town. Recommendation: No Council action required.  The attached report shows the progress that Planner Teresa Kinney continues to make throughout