AGENDA Sawmills Town Hall Tuesday, January 15, 2019 6:00 pm  Regular Meeting of the Sawmills Town Council  1. Call To Order 2. Invocation 3. Pledge of Allegiance 4, Adopt Agenda 5. Approve Meeting Minutes 6. Public Comment 7. Recognitions: A. Recycle Rewards 8. Planning Matters:  Mayor Johnnie Greene Zack Bryant Mayor Johnnie Greene Mayor Johnnie Greene Mayor Johnnie Greene Mayor. Johnnie Greene Mayor Johnnie Greene Mayor Johnnie Greene Mayor. Johnnie Greene Mayor. Johnnie Greene Mayor Johnnie Greene Mayor Johnnie Greene Town Administrator Christopher Todd Mayor Johnnie Greene Mayor Johnnie Greene  A. December 18, 2018 Regular Meeting Minutes  A. 4402 Horseshoe Bend Rd. Annexation B. Comprehensive Land Usel Plan  9. Discussion A. New Town Hall 10. Public Comment 11. Updates:  A. Codel Enforcement Report B. Town. Administrator Updates C. Council Comment 12, Adjourn    Page 1of5  TUESDAY, DECEMBER 18, 2018  TOWN OF SAWMILLS REGULAR COUNCIL MEETING  6:00 PM  COUNCIL PRESENT Mayor Johnnie Greene Clay Wilson Rebecca Johnson Keith Warren Joe Norman COUNCIL ABSENT JeffWilson  STAFF PRESENT Christopher Todd Terry Taylor Julie. A Good  CALLTO ORDER: Mayor. Johnnie Greene called the meeting to order. INVOCATION: Reverend Frank Denny gave the invocation.  PLEDGE OF ALLEGIANCE: Brandy Higginbotham and Michael Walsh from Sawmills  Elementary School led the Pledge of Allegiance.  ADOPT AGENDA: Mayor Johnnie Greene asked for a motion to adopt the December 18, 2018 Agenda, with an amendment, switching Item 8. Financial Matters and Item 9. Clay Wilson made a motion, and Joe Norman seconded, to adopt the amended December 18,  Discussion.  2018 Agenda. All were in favor.  APPROVE NOVEMBER 20, 2018 REGULAR MEETING MINUTES: Mayor Johnnie Greene asked for ai motion to approve the November 20, 2018 regular meeting minutes. Rebecca Johnson made a motion, and Keith Warren seconded, to approve the November 20,  2018: regular meeting minutes. All were in favor.  PUBLIC COMMENT: Mayor Johnnie Greene asked if anyone had any questions or  comments at this time. No one wished to speak    December 18, 2018 Page 2 of5  RECOGNITIONS:  RECYCLE REWARDS WINNER: Mayor Johnnie Greene announced Mrs. Marcie Brown as the December Recycle Rewards winner. A credit of thirty-two dollars ($32.00) will be  added to her sanitation bill. No Council action was required.  DISCUSSION:  NUISANCE ABATEMENT UPDATE: Town Administrator Christopher Todd stated that during the August Town Council meeting the Sawmills Town Council voted to allow Town Administrator Christopher Todd, to approve agreements for demolition, not to exceed the budgeted funding level of ten thousand dollars ($10,000.00). Additionally, any agreements would bei reviewed and approved by the Town Attorney. Due to the cost of demolition and the cost of asbestos removal, the ten thousand dollars ($10,000.00) will not be sufficient to remove the structure. The current estimate for the total work is nineteen thousand nine hundred fifty dollars ($19,950.00). This work would be accomplished by DH Griffin and its For safety and ability reasons, staffrecommends that all asbestos removal and demolition be completed by the same company. This should decrease the time to finish thej project and allow Staffhas examined the budget and should be able to fund the project within the Community Development department. Ifthe department as a whole is to go more than ten percent (10%) over budget, staffwould recommend a budget amendment for the department at that time. Joe Norman made a motion, and Keith Warren seconded, to increase the total project limit from ten thousand dollars ($10,000.00) to twenty thousand dollars ($20,000.00). All were in  subsidiaries (for asbestos removal).  for ai more, streamlined process.  favor.  TIMBERLINE LUMBER COMPANY, LLC PROPERTY: Town Administrator Christopher Todd stated that staff wished to provide Town Council with an update regarding the Timberline property, commonly known as Kohler and Campbell. The Town Council voted during the November Council meeting to postpone the foreclosure process of the Timberline property in order to allow for the property to be auctioned on December13,2018. The investment company, Summit Bridge National Investments, is currently moving the auction date to January. The investment company has requested for the Town to continue its Keith Warren made a motion, and Joe Norman seconded, to postpone the foreclosure until  postponement oft the foreclosure process until the auction is held.  January. All were in favor.    December 18, 2018 Page 3 of5  FINANCIAL MATTERS:  FY 2017-2018 AUDIT PRESENTATION: James Lowdermilk and Rick Hammer, with Lowdermilk, Church & Co., L.L.P., presented the Towns FY 2017-2018 audit to Council. Mr. Lowdermilk and Mr. Hammer stated that the Town received an unqualified audit and commended staff and Council on their efforts to maintain a strong fund balance.  No Council action was: required.  ADOPT: BUDGET WORKSHOP SCHEDULE: Mayor Johnnie Greene asked for amotion Keith Warren made a motion, and Rebecca. Johnson seconded, to adopt the proposed. FY 2019-  toa adopt the proposed. FY 2019-2020 budget workshop schedule. 2020 budget workshop schedule. All were in favor.  PUBLIC COMMENT: No one wished to speak.  DECEMBER CODE ENFORCEMENT REPORT: There are six (6) code enforcement  cases open:  Teresa Annas Compton is the owner of a dilapidated house located at 4476 Sawmills School Road. Town Planner Becca Bleich stated that the asbestos study has been conducted and asbestos was found on the property. A firm is currently being spoken Carolyn Bray/Robyn Brittan, owner ofabandoned mobilel home located at 2570 Baker Circle. Town Planner Becca Bleich stated that an Attorney has been appointed to the Jose Montes, owner 4321 Cherokee Court. High grass/junk vehicles. Town Planner Becca Bleich stated that she spot checked property on June 14, 2018. Still no proper driveway has ever been installed. Town Planner Becca Bleich stated that al letter was sent giving the owner thirty (30) days to install a driveway. The thirty (30) days are up on July 14, 2018, and homeowner will start to accrue fines if not compliant from that date. Town Planner Becca Bleich stated that another letter was sent on August 28, 2018, giving the home owner ten (10) more days. Town Planner Becca Bleich stated that she spot checked the property on September 11 and the homeowner was not in compliance. Town Planner Becca Bleich stated that she spoke with homeowner on September 18, 20108 and homeowner stated that he would have the driveway completed on September 22, 2018. Town Planner Becca Bleich stated that the driveway was not completed until October 4, 2018. Four hundred fifty dollars  tov with regards to asbestos removal;  estate and Terry Taylor with work with attorney;    December 18, 2018 Page 4 of5  ($450.00) have been incurred. Town Planner Becca Bleich stated that Town Attorney Terry Taylor will send and letter and a lien will be filed if fines not paid upon receipt Chaney Carter, owner of 4361 Sawmills School Rd. Overgrown vegetation. Town Planner Becca Bleich stated that a letter was sent on July 19,2018, with a deadline of August 3, 2018. Town Planner stated that the nuisance was abated by the Town on August 10, 2018. Town Planner Becca Bleich stated that a lien will be placed on the property for the cost ofther mowing. Town Planner Becca Bleich stated that a hearing was held on September 6, 2018. The homeowner did not show sO the Town can Timberline Lumber Company, Inc., owner of 4219 US Highway 321A. Overgrown vegetation. Town Planner Becca Bleich stated that al NOVletter was sent on July 19, 2018, with a deadline of August 3, 2018. Town Planner Becca Bleich stated that an additional letter was sent by Town Attorney Terry Taylor on August 2, 2018, with a deadline of August 17,2018. Owner has not complied with either NOVletter. Town Planner Becca Bleich stated she was working with Town Attorney Terry Taylor to Alexander Estates. Trash. Town Planner Becca Bleich stated that a complaint was filed on November 21, 2018, and she spot checked on November 22, 2018. No nuisance was spotted. Town Planner Becca Bleich stated that she will continue to  ofletter;  proceed to demolish house;  determine the next steps.  monitor.  No Council action was required.  TOWN ADMINISTRATOR UPDATES: Town Administrator Christopher Todd stated that Council has a copy of the closing and disconnect dates for 2019. There is a question about the Christmas schedule for 2019. Town Administrator Christopher Todd stated that Town Administrator Christopher Todd wanted to thank Council and the public for working with Sawmills Public Works with the snow removal and trash schedule due to the eighteen COUNCIL COMMENT: Mayor Johnnie Greene asked if anyone on the Council had any Mayor Johnnie Greene stated that he appreciated everyone coming out and the students from Sawmills Elementary School for doing the pledge. Mayor Johnnie Greene also wanted to thank Deputy Jon Hawn for all the work he does for Sawmills Elementary School and for the Keith Warren wanted to thank everyone for coming out and hoped everyone had a Merry  Council would discuss Christmas 2019 at a later date.  (18)i inches ofsnow that fell on December 9 and 10, 2018.  questions or comments at this time.  Town ofSawmills.  Christmas and a Happy New Year.    December 18, 2018 Page 5of5  COUNCIL ADJOURN: MayorJohnnie Greene asked for a motion to adjourn.  Keith Warren made a motion, and Rebecca Johnson seconded, to adjourn the meeting. All  were in favor.  Johnnie Greene, Mayor  Julie A. Good, Town Clerk    AGENDA ITEM7A  MEMO DATE: SUBJECT:  January 15, ,2019 Recognition: Recycle Rewards Program  Discussion:  The Town of Sawmills would like to congratulate Shirley Walker on winning the Recycle Rewards Program for the month ofJanuary. Mayor Johnnie Greene will present her with a Certificate of Appreciation. A thirty-two dollar ($32.00) credit will be added to the current  sanitation bill.  Recommendation: No Council action is required.    AGENDA ITEM 8A  MEMO DATE: SUBJECT:  January 15,2019 Planning Matters: Call for Public Hearing: Annexation  Discussion:  The Sawmills has received a petition for Voluntary Annexation from Lori Ann White Summerlin for parcel (NCPIN 2756908140). Attached to this memorandum is the signed petition, a survey of the area to be annexed, the legal description of the properties, deed, and tax information. The Town Council must hold aj public hearing in order to annex the parcel. Staff proposes the public hearing be set for the next regularly scheduled Town Council meeting on February 19th. Staff recommends Council call for a public hearing on the requested annexation for February  Recommendation:  19th at 6:00PM during their regularly scheduled February meeting.    NORTH CAROLINA CALDWELL COUNTY  TOWN OF SAWMILLS  PETITION FOR CONTIGUOUS. ANNEXATION  Date: ble Petition No.: 2014-1  TO: THB TOWN CLERK. AND TOWN COUNCIL OF THE TOWN OF SAWMILLS 1. I,(We), the undersigned owners ofr real propertyrespecthullyn request that the area described in) Paragraph 21 below be annexed to the Town ofSawmills according to G,S. 160A-31 (Annexation byl Petition), which states that the governing board ofany municipality may annex by ordinance any area contiguous to its boundaries upon presentation to the governing board of a petition signed by the owners ofall the real property located within such area. The petition shall be signed by each owner of real property in the area and shall contain the address of each owner. (Note: If the paryitaslsaiahahanlubmimanir-nma, botharereqguiredi to sigu they petition),  NAME:  ADDRESS:  Lori Am White Summerlin Fredrick Summerlin  1799 Miller Hill Road, Lenoir, NC: 28645 1799 Miller Hill Road, Lenoir, NC28645  2. The area to be annexed is contiguous to the Town of Sawmills and the boundaries of such territory are described on attached page. (Note: In order to assist the' Town of Sawmills in locating the property or properties involved, it is required that a map of the property or properties be attached, including the couty tax map number(s), lot number(s); block number(s), the name ofthe streets or roads bordering the property or properties, the square footage contained, the dimensions, a copy ofthe deed for each property, and/or ther metess and boundsdeseription oft the propertyo or properties so the poperlaplairntismastant be run 3. The governing board shall have authority to make the annexing Ordinance effective immediately or on any specified date within six (6) months from the date of passage of the Ordinance. Thenewly annexed territory shall be: subject to municipaltaxesl levied fort the: fiscal year  in the) paper).  following the date of annexation as explained in G.S. 160A-31.  4.  Signed this the date as established on the attached signature pages.  (Separate Signature Pages Attached)  240731,    PETITIONERS:  ADDRESS:  DATE:  240731.1    WIFB:  DATE:  HUSBAND  DATB: 1-7-19  Ww Vht Summul'rn-g FwkL  Lori Ann White Summerlin  Fredrick Summerlin  NORTH CAROLINA CAWLIT COUNTY  Ana Hodon aNotary Public, for said County and State, do hereby certify thatLoriAnn WhiteSummerlin personallys appeared ibeforei met this day and acknowledgedthedue  execution ofthe foregoing instrument. "7ms5  and Official Seal, this 7 day of Jen  2019.  AHoto Ana Horbon Printed Name ofN Notary. Public  OTARV o PUBLIC VONE My Commisionekh 12-8-23  Notary Public  240731.1    NORTHO CAROLINA CAldwe COUNTY  Ano Hochn aNotary Publio, for said County and State, do hereby certify that Fredrick Summerlin personally appeared before me this day and acknowledged the due  execution ofthe foregoing instrument.  WITNESS my hand and Official Seal, this 7 day of Jan  2019.  4084098 sea0a NORTO, AOTARV o PUBLI,  AnmHortn NotaryPublic Ann Horkon Printed Name ofNotary Public  My CmmesS 00u 12-3-33  240731.1    BK1094P60443 FILED LOIS GREENE '93 B1b By Dusn REGISTER, OFDC.US CALDWELLUO.N.S. Recording Time, Book and Page  Excise Tax  Tax Lot No.. Verified by by  Parcel Identifier No.  County on the  day of.  Mail after recording to : Grantee.. Brief description for the Index  This instrument was preparedby. Ma. Bradley. MU.A.wL, CANNON..6. BLAIR,..PA.  NORTH CAROLINA GENERAL WARRANTY DEED  THIS DEED made this 24. day of. April  19. 91,by and between GRANTEE LORI ANN WHITE, aingle Rt. 2, Box 465B Hudson, NC 28638  GRANTOR  LOREANE M. WHITE and husband, FRANK CHARLES WHITE  Ealer la ayprepriale bleck fer each party: 1e, adtres, a, W apprupriate, ckaraeler et entily, e4 oorperalles er partaershis. Tke designation Grantor and Grantee' as used herein shall include said parties, their heirs, successors, and assigns, and WITNESSETH, that tha Grantor, for a valuable consideration paid by the Grantee, the receipt of which is hereby acknowledged, haa and by these presents does grant, bargain, sell and convay unto the Grantee in fee simpie, all that  chall include singuiar, plaral, meseuline, feminine or neuter as required by context.  certain lot or parcel of land situated in the City of.  Budaan. :  Township,  Caldwell.  County, North Carolina- and more particularin described as follows:  SEE ATTACHED SCHEDULE "A"    BK1094P60444  SCHEDULE"A  GAL DESCRIPTION:  BEGINNING on an iron said iron being in a 30 foot existing righe of way and being a coumon corner with the Johnny Ray White property and said beginning point being also South 65° 32' 57" East 207.80 feet from an iron in the center line of SR 1127; thence fron said beginning point South 65° 32' 57" East 163.79 feet to an iron; thence South 24° 27' 03" West 365.39 feet to an iron said iron being in the line of Darrell Townsend as recorded in Deed Book 879, Page 709, Caldwell County Regiatry; thence North'43" 37' 55" West 176.55 feet to an iron said iron being in, the line of Alfred Townsend and a comon corner with Johnny Ray Whites thence North 24° 27' 03" East 299.49 feet to the point and place of beginning, containing This setes and bounds description is taken from a survey prepared by Tagether with a right of way for the purposes of ingress, egress and regress, ssid sight of way being expressly reserved by the grantor, and also granted unto the grantees their heirs, successors and assigns forever, over and along an existing right of way 30 feet in width, Baid right of vay rumning from a poiat in the center of SR 1127 approximately 371.59 Being a part of the property as conveyed by 0. J. Miller, widover and Loreane M. White to Loreane M. White gnd huaband, Frank Charles White by deed dated August 1, 1981, recorded in Book 769, at Page 732, Caldwell  1.25 acres, more or less.  Childers and Associates dated February 8, 1991.  feet.  County Registzy,    BK1094,P60445  The property hereinabove described was acquired by Grantor by inatrument recorded in Ar map showing the above described property is recorded inl Plat Book  page.  TO HAVE AND' TO HOLD the aforesaid lot or parcel of land and all privileges and Appurtenances thereto belonging to And the Grantor covenants with the Grantee, that Grantor is seized of the premises in fee simple, has the right to convey the aame in fee simple, that tille is marketable and free and clear of all encumbrances, and that Grantor will warrant and defend the title againat the lawful claims of all persons whomsoever except for the exceptions hereinafter stated.  the Grantee in fee aimple.  Title tot the property hereinabove described is subject to the following exceptions:  EK WITNISS ay: ATTEST:  the (Cerperate NAe)  bag kerenaie  aand  cerperate, hy Awthericy ef M Bea aré derEs m- rhle LOREANE H. WHITE Payph Sasls ht  Eerprsl MAme by iu dmir sutkerised aflicers asi ILa seal ta be hereunte  (Cerperrtet Sesi) NOKTH CAROLINA,  Caldwell.  Ketary'rusle ef the Cousty And State ateresai, cerilly that LOREAKE. M.. MIEMGNR.K CHARLES.HRITE. parisnally aypearet befare me this day An6 aand ARE etfielal samp seat, thla. A-ipthy  the exegatien ferlgelng lastrumest hes   93 1 Pablle M Sechsary : Secretary. 18.-- Nalary Pablle  a Zaafeh  My  4. Ketary Feate * the Cesmty ant sate alarssah, certity that persesally betece * tale day ast scksevielgve thaat Pridest, wia ks carperate seal am4 atleatee hy Witas y aand and atticil sam, a mal, ml My - exyises:  Karta Carelina cerparalian, ane thak ay antherity dely  glven Aa ta af te earyenaties, the fergelag lesenmest "as sigsed 1a Ma Mse ay AE  et  The lregehg Cnthcanta) ef linda.L.Hiller,AotaryPablic  sertined le tstreet. Thle instremat and tas certifeate are asiy regltend ai the al ant tie ant i the Bes ane PARV shewa e the  HA pge ber  Lois. freene.  ARGISTIK or DEEDS roA.---Alwell. Regluter a Doed  Duane Dumhi. Dapety    NORTH CAROLINA CALDWELL COUNTY  TOWN OF SAWMILLS CLERK'S CERTIFICATE FOR ANNEXATION LORIANN WHITE SUMMERLIN PROPERTY  TO THE HONORABLE MAYOR AND MEMBERS OF THE TOWN COUNCIL OF  THE TOWN OF SAWMILLS:  The Town Clerk has examined the annexation petition submitted by Lori Ann White Summerlin, for property being briefly described as attached on Exhibit A, and has determined that the annexation petition meets the requirements set forth by N.C.G.S. Section 160A-58.1.  This the h  2019.  Town Clerk  ay1,1693) aue  jn  SAWMILLS. ANNEXATION! DOCUMENTS- LORI AMWATESUMMERUNATAI    ON * #69/80  e  CE    PA. Poys  BRB33BHE,ES538        a 00 CO 00  EIS    a    AGENDA ITEM 8B  MEMO DATE: SUBJECT:  January 19,2019 Planning Matters:  Comprehensive Land Use Plan  Discussion:  The Comprehensive Land Use Plan (CUP) is an essential tool created through data analysis, community engagement, and policy direction. The purpose ofa CUP is tol help inform the elected body and staff as to the direction the town is wishing to hear regarding its land use policies, practices, and ordinances. The Sawmill CUP has been created using a citizen committee, the planning board, public survey, staff analysis, and citizen Sawmills currently has a CUP which was adopted in 2005, and requires an update. These plans should be updated approximately every 10-20 years based on the goals and direction of the town. The current CUP was created in a different economic time period and additionally the town's demographics have changed. The draft CUP has been created with the help of the Western Piedmont Council of Governments, and been  engagement.  reviewed by both the Town Administrator and Town Attorney. Attached is the entire draft CUP and Planning Board Recommendations.  Recommendation:  Staffrecommends the Council discuss the draft CUP and decide how they wish to proceed.    OF SAL  MAYOR Johnnie Greene TOWN ADMINISTRATOR Christopher Todd TOWN PLANNER Becca Bleich  TOWN COUNCIL Clay Wilson, Mayor Pro Tem JeffWilson Joe Norman Keith Warren Rebecca Johnson  CORPORATED  AGENDA ITEM 8B  MEMO TO: Town Council  FROM: Becca Bleich, Town Planner DATE: January 8, 2019 SUBJECT: Comprehensive Plan  The Sawmills Comprehensive Plan will be presented at the January Council meeting for Council's approval. The Planning Board has reviewed the document and recommends approval 1. Remove Housing Recommendation #5: Consider hiring a full-time Sawmills Code 2. Change Iransportation Recommendation #1 to read: Study potential traffic solutions to help alleviate traffic issues that occur at thel beginning and end of each school day at 3. Split Public Services Recommendation #1 into two separate recommendations. Recommendation #1 would be "Require paved roads for all new development." Recommendation #2 would be "Consider prohibiting gravel parking lots for 4. Remove Public Services Recommendation #2: Consider prohibiting gravel parking lots 5. Remove Public Services Recommendation #3: Determine a suitable location for (and 6. Remove Future Land Use Recommendation #3: Continue to pursue the development of an additional public park along Sawmills School Road, and require new housing 7. Change Future Land Use Recommendation #15 to read: Design and implement strategies to recreate a positive business environment for any business type. Please feel free to contact me at 828-485-4231 or becablech@wpoogorg with any questions  with the changes listed below:  Enforcement Officer.  Sawmills Elementary School.  commercial purposes." for commercial purposes.  build) ai town park along the Sawmills School Road corridor. developments to incorporate dedicated open spaces,  or concerns.  Town ofSawmills htp/www.townofsawmills.com  4076 US Highway 321-A * Sawmills NC * (828)396-7903 * (828)396-8955 fax  The" Town of Sawmills does not discriminate ont thel basis of age, sex, race, religion, national origin, disability, political affiliation, or tnarital status,    AGENDA ITEM 9A  MEMO DATE: SUBJECT:  January 19, 2019 Discussion: New Town Hall  Discussion:  The Town of Sawmills had a new town hall designed in 2008, tol be located on the property currently used by the Sawmills Farmers Market. After the design was modified in 2010, an estimated project budget was one-million seven-hundred six-thousand and three-hundred seventy-four dollars ($1,706,374.00). There would be approximately an additional three-hundred thousand dollars ($300,00.00) in costs associated with furniture, computers, and other internal needs. The new town hall design included a larger council chambers for public meetings, a drive through In order to prepare this item for budget discussions, new updated cost estimates will be required. Based on current and similar project costs, staff estimates the total project to currently be between 3 and 3.5 million dollars. That estimate includes both construction and other needed items.  window to receive payments, and a community room.  Attached to this memo is a site plan and cost estimate.  Recommendation:  Statfrecommends Council discuss the issue and inform staffi ift they should move forward developing an item  for the budget retreat discussion.    PROEGE BUDSEL CBSA Architects, Incs March 1, 2010  Project: Sawmills Town Hall Project No: 2007.048 Locations Saw Mills, NC Owner: Town of Saw Mills Structural:Taylor & Viola HVAC:BEI Plumbing: BEI Electrical: BEI Landscape: West Consulting  Consultants  Building Budget  New Construction Finished Space First Floor  Square Foot 10,200 sq. ft. 10,200 sq. ft.  Cost/sq. ft X 125 $/sq. ft.  Cost = $1,275,000 $0 $0 $1,275,000  Total  Site Work Fixed Equipment Landscaping Elevator(s) Other  $120,000 $0 $17,000 $0 $0  Sub Total $137,000 12.0% $169,440 $1,581,440  Contingency Percent Estimated Building Budget  Design Fees Basis For Fee Reimbursable Other Expenses Testing Furniture Other Expenses  7.0% $110,701 0.4%  $6,326  Proposed Design Fee $117,027  0.5% $7,907 0.0% 0.0% Sub Total $7,907  $0 $0  Estimated. Project. Budget  $1,706,374    56  0  a  SHEET OF3    AGENDAITEMIIA  MEMO DATE: SUBJECT:  January 15,2019 Updates: Code Enforcement Monthly Report  Discussion: the town. Recommendation: No Council action required.  The attached report shows the progress that Planner Becca Bleich continues to make throughout