Page lo of6  IUESDAY,OCTOBER 20, 2020  TOWN OF SAWMILLS REGULAR COUNCIL MEETING  6:00 PM  COUNCIL PRESENT Mayor Johnnie Greene Melissa Curtis Joe Wesson Rebecca Johnson Keith Warren via Zoom COUNCIL ABSENT Clay Wilson  STAFF PRESENT Chase Winebarger Julie. A Good Terry Taylor  CALL TO ORDER: Mayor Johnnie Greene called the meeting to order at approximately Mayor Johnnie Greene stated that Councilman Keith Warren was out of town due to work Melissa Curtis made a motion, and Rebecca Johnson seconded, to allow Councilman Keith Warren toj participate int the October 20, 2020 meeting remotely via Zoom. All were in favor.  6:01pm.  and wanted to participate in the meeting remotely via Zoom.  INVOCATION: Mayor Johnnie Greene gave the invocation.  PLEDGE OF ALLEGIANCE: Mayor Johnnie Greene led the Pledge of Allegiance. ADOPT. AGENDA: Mayor Johnnie Greene asked for ai motion to adopt the October 20, 2020 Rebecca Johnson made a motion, and Joe Wesson seconded, to adopt the amended October  Agenda.  20, 2020. Agenda. All were in favor.  APPROVE SEPTEMBER 15, 2020 REGULAR MEETING MINUTES: Mayor Johnnie Greene asked for ai motion to approve the September 15, 2020: regular meeting minutes. Joe Wesson made a motion, and Rebecca Johnson seconded, to approve the September  2020: regular meeting minutes. All were ini favor.  15,  APPROVE SEPTEMBER 15, 2020 CLOSED SESSION MINUTES: Greene asked for a motion to approve the September 15, 2020 closed session Mayor minutes.  Johnnie    October 20, 2020 Page 2of6  Rebecca Curtis madean motion, and Joe Wesson seconded, to approve the September 15, 2020  closed session minutes. All were ini favor.  PUBLIC COMMENT: Mayor Johnnie Greene asked if anyone had any questions or  comments at this time. No one wished to speak. RECOGNITIONS:  RECYCLE REWARDS WINNER: Mayor Johnnie Greene announced Amanda Arney, as the October Recycle Rewards winner. A credit of thirty-two dollars ($32.00) will be added  to the current sanitation bill. No Council action was required.  FINANCIAL MATTERS:  GRANITE FALLS BOOSTER CLUB DONATION REQUEST: Mayor Johnnie Greene stated that the Granite Falls Booster Club had requested a donation in the amount of one Joe Wesson made ai motion, and Melissa Curtis seconded, to give a donation in the amount one hundred fifty dollars ($150.00) to the Granite Falls Booster Club. All were in favor. of SOUTH CALDWELL BOOSTERS DONATION REQUEST: Mayor Johnnie Greene stated that the South Caldwell Boosters had requested ac donation in the amount ofone hundred Keith Warren made ai motion, and Melissa Curtis seconded, to give a donation in the amount of one hundred fifty dollars ($150.00) to the South Caldwell Boosters. All were in favor.  hundred fifty dollars ($150.00).  fifty dollars ($150.00).  PUBLIC COMMENT: Mayor Johnnie Greene asked if anyone had  comments at this time. No one wished to speak.  any questions or    October 20, 2020 Page 3of6  UPDATES:  OCTOBER CODE ENFORCEMENT REPORT: Town Planner Dustin Millsaps stated  that there are cight (8) code enforcement cases open:  Carolyn Bray/Robyn Brittian, owner 2570 Baker Circle. Abandoned Mobile Home/Garbage and Rubbish. Town Planner Dustin Millsaps stated that he is working with Town Attorney Terry Taylor to abate the property. Town Planner Dustin Millsaps also stated that he will treat this as a Junk and Debris and not minimum housing. Ifso, the Town can proceed to abate after thirty (30) days of notice. Town Planner Dustin Millsaps stated that he gotac quote that will demo entire trailer and haul off all debris including our equipment, labor and fees. Town Planner Dustin Millsaps stated that the quote is four thousand one hundred dollars ($4,100.00). Town Planner Dustin Millsaps stated that he rode by the property andi it is still in the same condition Teresa Annas Compton, 4486 Sawmills School Road. Abandoned Mobile Home/Garbage and Rubbish. Town Planner Dustin Millsaps stated he received a complaint on January 13, 2020. Town Planner Dustin Millsaps stated that a NOV letter was sent out on January 23, 2020 with a deadline of February 10, 2020. Town Planner Dustin Millsaps stated that the trailer is not finished and located on the same property as the Compton house that the Town abated in 2018. Town Planner Dustin Millsaps stated that staff will investigate and work with attorney for possible courses of abatement. Town Planner Dustin Millsaps stated that one (1) of Ms. Compton's sons is scheduled to meet with staff in late February to work towards getting the property in his name and get the property cleaned up. Town Planner Dustin Millsaps stated that staff has is waiting for Ms. Compton's son to schedule a time to come in and speak with staffi regarding this] property. Town Planner Dustin Millsaps stated that he went by the property on September 10, 2020 and the property is still in same condition with extremely high grass and would recommend demolition; Dalel E and Debra Miller, 4434. Jess Dr. Garbage and Rubbish/Property Maintenance. Town Planner Dustin Millsaps stated that a complaint was received on January 28, 2020. Town Planner Dustin Millsaps stated that the complaint addressed two (2) separate properties and possible violations. A NOV letter was sent on February 13, 2020, with a deadline of March 4, 2020: for the Miller property. Town Planner Dustin Millsaps stated that the Miller property isi in violation forl having high grass/vegetation and junk and garbage located around the property. Town Planner Dustin Millsaps stated another complaint was received on May 7, 2020 and a final letter was sent on May 13, 2020, with a deadline of] May 31,2020. Town Planner Dustin Millsaps stated that on June 1, 2020, staff spoke with Mrs. Miller, who has a medical condition, and she asked for an extension and stated that she is working on getting the property cleaned up. Town Planner Dustin Millsaps stated that on September 10, 2020, ai new tenant is cleaning up the property and is 34 of the way done. Town Planner Dustin  and would like to discuss demolition;  Millsaps stated that he will issue a final citation;    October 20, 2020 Page 4of6  Denise Dotson/William S Annas, II, 4095 Gatewood Dr. Abandoned Mobile Home/Minimum Housing. Town Planner Dustin Millsaps stated that a complaint was received on March 5, 2020, and ai regular NOV letter and a certified NOV letter was sent on March 5, 2020, with a deadline of March 23, 2020. Town Planner Dustin Millsaps stated that the mobile home has been sprayed painted and has an apparent tenant, however, the water meter has been pulled from the property. Property was cleaned up. However, Mr. Annas informed Town Planner Dustin Millsaps that ai new tenant has moved in the mobile home. Town Planner Dustin Millsaps stated that a second NOV letter was sent on May 15, 2020 with a deadline of June 15, 2020 for additional garbage on property. Town Planner Dustin Millsaps stated that staff will investigate and work with Town Attorney for possible courses of abatement. Town Planner Dustin Millsaps stated that he went by the property on September 10, 2020 and all garbage has been picked up, however, the house has multiple windows Steve and Mary Hand, 2511 Baker Cir. Garbage and Rubbish/Property Maintenance. Town Planner Dustin Millsaps stated that a complaint was received on April 20, 2020. Town Planner Dustin Millsaps stated that the complaint states that the property is overgrown and consist of junk vehicles. Town Planner Dustin Millsaps stated that a regular letter was sent on April 23, 2020, with a deadline of May 15, 2020. Town Planner Dustin Millsaps stated that staff willi investigate further. Town Planner Dustin Millsaps stated that he had contacted the property owner and the junk has been removed, but thej junk vehicle still remains. Town Planner Dustin Millsaps stated he Loreane M and Charles F White, 4698 Rockview PI. Garbage and Rubbish/Property Maintenance. Town Planner Dustin Millsaps stated that al NOV letter was sent out on October 8, 2020. Town Planner Dustin Millsaps stated that the grass looks like it Shirley Maxine Bentley, 2265 OJLn. Junk Vehicle. Town Planner Dustin Millsaps stated that the property does have a junk vehicle on it and a NOV letter was sent on Jessie Kristen Smith, 4215 Trojan Ln. Rubbish grass. Town Planner Dustin Millsaps stated that a NOV letter was sent out on September 29, 2020, and grass was mowed by October 8, 2020. Town Planner Dustin Millsaps stated that there is still junk in the  smashed out which is now ai minimum housing violation;  willl keep a check on1 this;  hasn't been mowed in years;  October 8, 2020;  yard that still needs to be cleaned.  No Council action was required.  TOWN MANAGER UPDATES:  Town Manager Chase Winebarger stated that fees for online payments will resume  starting November 1,2 2020;    October 20, 2020 Page 50 of6  Town Manager Chase Winebarger stated that the remodel of the paycounter window at Town Hall was slated to take place between September 23rd through the 29th, but the installation company has been overwhelmed because of COVID they are running behind and the installation should occur in the next few weeks. The installation company has stated that it should only take about four (4) to six (6) hours to complete; Town Manager Chase Winebarger stated that the electrostatic sprayers are here and Public Works have been spraying Town Hall, Public Works, Park Restrooms and the Town Manager Chase Winebarger stated that on October 6, 2020 the Town began a short 10u softball "league" that will run until November 5, 2020. Town Manager Chase Winebarger stated that the games are played on Tuesday and Thursday nights and he has already received tremendous amount of praise from parents, grandparents, etc., for having the "league". Town Manager Chase Winebarger stated that there is a great turnout for the games. Town Manager Chase Winebarger stated that there are five (5) teams in the league from Maiden, Collettsville, Morganton, North Catawba Town Manager Chase Winebarger stated the Steering Committee, for the Bicycle/Pedestrian Plan, had their first meeting on October 13, 2020 and everything went well. Town Manager Chase Winebarger stated that in the coming weeks the Steering Committee willl have a survey for citizens to complete so they can havei input in this process and the Town plans on pushing the survey out through Facebook, the CodeRed system, the Town's website and we will have copies at Town Hall. The Steering Committee will meet again in December to continue to plan and discuss the Town Manger Chase Winebarger stated that he is waiting on quotes from an electrician for setting poles at the Farmers Market lot and at Veterans Park the work Town Manager Chase Winebarger stated that after meeting with different Managers, itay appears that no Town is having any events right now and are not planning any in the near future. Town Manager Chase Winebarger stated that he recommends, for thet time being, that Sawmills follows suit and not have any "Town sponsored" events; Town Manager Chase Winebarger stated that when he had first discussed the stormwater mapping with the Council, that the Town was just going to have to pay for half of the total cost because Sawmills was going to joining with other municipalities and were seeking a grant to pay the other half. Town Manager Chase Winebarger stated that because of COVID the grants were pulled. Town Manger Chase Winebarger stated that the State mandates that there has to be a stormwater map in place. Town Manager Chase Winebarger stated that the WPCOG is going to split the cost over ai five (5): year period, beginning the 2021/2020 Fiscal Year; Town Manager Chase Winebarger stated that the issue of paving Stillwater Drive/Marblestone Drive in the Doe Run subdivision has been brought the Town's attention yet again. Town Manager Chase Winebarger stated that there is one (1) lot on the unfinished part of the road that cannot sale because the Town has an ordinance that all homes must have an outlet to an existing road. Town Manager Chase  Playground Equipment on ai regular basis;  Optimist and Granite Falls;  results of the survey; will start soon after;    October 20, 2020 Page 6of6  Winebarger stated that the lot could have been sold already had the road been paved. Town Manager Chase Winebarger stated that he has talked with a contractor about finishing paving the street (approximately two hundred fifty (250) to two hundred sixty (260): feet) for around nineteen thousand dollars ($19,000.00). Keith Warren made a motion, and Joe Wesson seconded, to approve a budget amendment (as set forth in the attached Amendment Ordinance) in the amount of twenty thousand dollars ($20,000.00): to finish paving Stillwater Drive to connect with Keith Warren made a motion, and Joe Wesson seconded, to approving finish paving Stillwater Drive to connect with Marblestone Drive according to the paving quote Town Manger Chase Winebarger stated that there would be someone coming to look at the ball fields this weekend to see ifal ball tournament could be held at Baird Park; Town Manager Chase Winebarger stated that the November bill would be back to a Town Manager Chase Winebarger stated that normally Council would vote on longevity pay: for full time town employees in November, but that since Council voted on longevity during the budget process, that it would not be on the November agenda Town Manager Chase Winebarger stated that a new business, Harrison's, will be Town Manger Chase Winebarger stated that he will be on vacation from October 23, 2020 til October 27, 2020. Town Manager Chase Winebarger informed Council that he willl have his cell phone and his laptop with him incase Council would needt to reach  Marblestone Drive. All were in favor.  attached. All were in favor.  thirty (30) day billing cycle;  fora a vote;  opening up in Town on November 1, 2020;  him.  COUNCIL COMMENTS:  Rebecca Johnson wanted to thank Kelly Price for coming to the meeting.  COUNCIL ADJOURN: Mayor Johnnie Greene asked for ai motion to adjourn. Rebecca Johnson made a motion, and Keith Warren seconded, to adjourn the meeting. All  were in favor.  The meeting was adjourned at approximately 6:41pm.  SEAL JUYM1955  &R  ulie A. Good, Town Clerk,  Bdun    BUDGET. AMENDMENT ORDINANCE TOWN OF SAWMILLS General Fund  BEI IT ORDAINED, by the Town Council oft the Town of Sawmills, Caldwell County, North Carolina, that the: following amendment to thel Budget Ordinance for the fiscal year 2020-2021 be hereby  adopted.  NOW, THEREFORE, BEI ITI RESOLVED, that the following amendment for the fiscal year be  made to the budget for the fiscal year ended. June 30, 2021.  Department/Budget General Fund-Revenue Public Works-Expendinure  Account Number 1-00-3990 1-40-4559  Account Appropriated Fund Balance Paving  $19,000. $19,000.  Explanation: Providing funds for road construction to connect Stillwater Drive with Marblestone for  emergency purposes.  This Amendment now adopted this the 20 day of October 2020.  Mayor, Town of Sawmills  APPROVED BY:  Finance Officer, Town of Sawmills  ATTEST: Town Clerk  APPROVED TOFORM:  Town Attomey    PAVING Regal "Reg"Yount (828)234-4405 Reggie Yount Free Estimates ENCHING  QUOTE Date: 10/08/2020 Quote #816 Chase. Winebarger Town o Sawmils. 4976USHW:321-A Sawmils. NC:28630 828-396-7903 Customet D: PAV-501  AULING  (828)234-5222 CRABING To3  s  Salesperson. Regal Yount Qty  Job  Payment) Ierms  Due Date  StiMatei/Mebiestone, Due on receipt  Description Clèdnng & Removing Trées $1,000 if. Towr Hguis Tréès Conneçting Hiwoter/Maiblestone Grading Road Graveling Road (3" of Gravel) Pdying Rogd (3"ofAsphaly  Unit Price  Line Totgl  $19,000  Price wil. incrèase ifadditignal gravel or otheh. modifications grex discovered are fequestediby Townor.if ofheri issues notified pefore below: ekisting asphalt, Town wil be:  any changes-occun  Suptotal Sales Tax. Tofal  $19,000 $1.330: $20,330,00  Mgke al checks payable fo. Reggl Yount: Thank) you! for your business!  Regal Yount 2476 Frank Crotts Lp. Granife Falis. NC Phone:  828-234-4405