Page 1 of7  TUESDAY, SEPTEMBER 15, 2020  TOWNO OF SAWMILLS REGULAR COUNCIL MEETING  6:001 PM  COUNCIL PRESENT Mayor. Johnnie Greene Clay Wilson Melissa Curtis Joe Wesson Rebecca Johnson COUNCIL ABSENT Keith Warren  STAFF PRESENT Chase Winebarger Julie. A Good Terry Taylor  CALL TO ORDER: Mayor Johnnie Greene called the  6:02pm.  meeting to order at approximately  INVOCATION: Mayor Johnnie Greene gave the invocation.  PLEDGE OF ALLEGIANCE: Mayor Johnnie Greene led the Pledge of ADOPT AGENDA: Mayor Johnnie Greene asked for a motion 2020 agenda, with an amendment, adding line item 7C, Rebecca. Johnson made ai motion, and Clay Wilson seconded, to  Allegiance.  to adopt the September 15, adopt the amended September  Budget Ordinance Amendment.  15,2 2020 Agenda. All were ini favor.  APPROVE AUGUST 18, 2020 REGULAR MEETING Melissa Curtis made a motion, and Clay Wilson seconded, to  Greene asked for ai motion to approve the August 18, 2020 MINUTES: Mayor Johnnie  regular meeting minutes.  regular meeting minutes. All were in favor.  approve the August 18, 2020  APPROVE AUGUST 18, 2020 CLOSED SESSION Rebecca Curtis made a motion, and Joe Wesson seconded, to  asked for a motion to approve the. August 18, 2020 closed MINUTES: Mayor Johnnie Greene  session minutes.  closed session minutes. All were in favor.  approve the August 18, 2020  PUBLIC COMMENT: Mayor Johnnie Greene asked if anvone had anv mantina-    September 15, 2020 Page 2of7  comments at this time.  Gloria Cline, 1991 Stamey Road, spoke regarding her code enforcement case. Mary O'Brian, 2644 Mission Road, spoke regarding her utility bill.  FINANCIAL MATTERS:  DISABLED AMERICAN VETERANS CHAPTER 6 DONATION Johnnie Greene stated that the Disabled American Veterans donation in the amount ofi fifty dollars ($50.00). Joe Wesson made ai motion, and Melissa Curtis seconded, to  REQUEST: Mayor Chapter 6 had requested a  one hundred dollars ($100.00) to the Disabled American give a donation in the amount of  favor.  Veterans Chapter 6. All were in  SAWMILLS FIRE AND RESCUE DONATION REQUEST:  stated that during the May 17, 2016 Council  Mayor Johnnie Greene  week in September as Sawmills Volunteer Fire meeting, a resolution was passed to set aside a continue to show the Town'ss support, a donation and is Rescue Appreciation Week. As a way to  Fire and Rescue Department.  recommended for the Sawmills Volunteer  Joe Wesson made ai motion, and Melissa Curtis seconded, to five hundred dollars ($500.00) to the Sawmills  give a donation in the amount of  were in favor.  Volunteer Fire and Rescue Department. All  BUDGET ORDINANCE AMENDMENT: Mayor Johnnie Greene 2020, Town Manager Chase Winebargers spoke withl him  stated that on June 2,  19. By establishing a special revenue fund, all transactions regarding CARES Funding-COVID- expenditures related to COVID-19, will be accounted for and in regards to revenue and involved. Mayor Johnnie Greene stated that he spoke with Council reportable to all agencies  creating a special revenue fund and a vote wast taken straw Melissa Curtis, at 8:42pm, voted in the affirmative; Clay Wilson, at 8:44pm, voted in the affirmative; Keith Warren, at 8:47pm, voted ini the affirmative; Rebecca Johnson, at 8:49pm, voted in the affirmative; Joe Wesson, at 8:52pm, voted in the affirmative. Mayor Johnnie Greene stated that with establishing the amendment would need tol be made for CARES Clay Wilson made ai motion, and Melissa Curtis seconded, for CARES Funding-COVID-19. All  on June 2, 2020, regarding vote on. June 2, 2020, as follows:  by  special revenue fund a budget to approve the budget amendment  Funding-COVID-19.  were ini favor.    September 15, 2020 Page 3of7  DISCUSSION:  MOUNT ZION SANITATION AGREEMENT: Mayor Johnnie Greene Council's February 10, 2010 meeting, in exchange for and the music building instead of a lump sum  stated that during  Baptist Church asked the Town to agree to reduce their signing an easement, Mount Zion charging the parsonage (which, until 2018, was the Church monthly sanitation charge by not which the Town was ready to offer Mount Zion payment oftwo thousand dollars ($2,000.00),  daycare and parsonage together)  Baptist Church for the easement.  When the Town changed its sanitation policy and sanitation fees, Mount  question this agreement. As of August 31, 2020, the the music director account should have been ($2,829.00) that Mount Zion has not been charged. Clay Wilson made a motion, and Joe Wesson seconded, to start  Zion called into  been charged one thousand nine hundred fifty-one dollars daycare/parsonage account should have ($878.00) in sanitation fees for a total of two charged thousand eight hundred seventy-eight dollars  ($1,951.00) in sanitation fees and eight hundred twenty-nine dollars  and music director acct sanitation fees starting March 2021. charging the daycare account  All were in favor.  PUBLIC COMMENT: Mayor Johnnie Greene asked if  comments at this time. No one wished to speak. UPDATES:  anyone had any questions or  SEPTEMBER CODE ENFORCEMENT REPORT: Town that there are ten (10) code enforcement cases  Planner Dustin Millsaps stated  open:  Carolyn Bray/Robyn Brittian, owner 2570 Baker Circle. Abandoned Mobile Home/Garbage and Rubbish. Town Planner Dustin Millsaps stated that he  with Town Attorney Terry Taylor to abate the Millsaps also stated that he will treat this housing. Ifso, the Town can proceed to abate after thirty Planner Dustin Millsaps stated that he stated that the quote is four thousand one hundred dollars  is working  property. Town Planner Dustin as a Junk and Debris and not minimum got a quote that will demo entire trailer and haul  ofi notice.  (30) days  Town Millsaps same condition  offa all debris  including our equipment, labor and fees. Town Planner Dustin  Dustin Millsaps stated that he rode by thej property and it is ($4,100.00). still in the Town Planner Teresa Annas Compton, 4486 Sawmills School Road. Abandoned  and would like to discuss demolition;  Home/Garbage and Rubbish. Town Planner Dustin complaint on January 13, 2020. Town Planner letter was sent out on January 23, 2020  Mobile  Millsaps stated he received a Dustin Millsaps stated that a NOV  with a deadline of  Planner Dustin Millsaps stated that the trailer is not finished February 10, 2020. Town  and located on the same    September 15, 2020 Page 4of7  property as the Compton house that the Town abated in 2018. Town Planner Dustin Millsaps stated that staff will investigate and work with attorney for possible of abatement. Town Planner Dustin Millsaps stated that one (1) ofMs. courses sons is scheduled to meet with staff in late February to work towards getting Compton's the property in his name and get the property cleaned up. Town Planner Dustin stated that staff! has is waiting for Ms. Compton's son to schedule a time Millsaps  and speak with staff regarding this property. Town Planner Dale E: and Debra Miller, 4434. Jess Dr. Garbage and Town Planner Dustin Millsaps stated that a 2020. Town Planner Dustin  to come in  he went by the  Dustin Millsaps stated that  property on September 10, 2020 and the property is still in same  condition with extremely high grass and would recommend demolition;  Rubbish/Property. Maintenance. complaint was received on January 28,  Millsaps stated that the complaint addressed two  separate properties and possible violations. A NOV letter was sent on 2020, with a deadline of March 4, 2020: for the Miller Millsaps stated that the Miller property isi in violation property. Town Planner Dustin and junk and garbage located around the stated another complaint was received on May 7, 2020 and a final letter was Millsaps sent May 13, 2020, with a deadline ofl May 31,2020. Town Planner Dustin that on. June 1, 2020, staff spoke with Mrs. Miller, who has she asked for an extension and stated that she is cleaned up. Town Planner Dustin tenant is cleaning up the property and is 34 of the Millsaps stated that he will issue a final citation; way  (2) February 13,  for having high grass/vegetation  property. Town Planner Dustin  on  Millsaps stated a medical condition, and working on getting the property 10, 2020, a new Town Planner Dustin  Millsaps stated that on September  done.  Denise Dotson/William S Annas, II, 4095 Gatewood Dr. Abandoned Mobile Home/Minimum Housing. Town Planner Dustin Millsaps stated that a received on March 5, 2020, and a regular NOV letter and a certified NOV complaint was sent on March 5, 2020, with a deadline of March 2020. Millsaps stated that the mobile home has been 23, tenant, however, the water meter has been sprayed painted and has an apparent  letter was  Town Planner Dustin Millsaps that a new 15, 2020 for Town  cleaned second NOV letter  pulled from the property. Property was Planner Dustin Millsaps stated that a  up. However, Mr. Annas informed Town Planner Dustin  tenant has moved in the mobile home. Town additional garbage on property. Town Planner Dustin investigate and work with Town Planner Dustin Millsaps stated that he went by the and all garbage has been picked smashed out which is now ai minimum housing violation; Steve and Mary Hand, 2511 Baker Cir. Garbage and Town Planner Dustin Millsaps stated that a  was sent on May 15, 2020 with a deadline of. June  Millsaps stated that staff will property on September 10, 2020 Rubbish/Property Maintenance.  Attorney for possible courses of abatement. up, however, the house has  multiple windows  Town Planner Dustin  complaint wasi received on April 20, ,2020.  Millsaps stated that the complaint states that the  overgrown and consist of junk vehicles. Town Planner Dustin  property is  regular letter was sent on April 23, 2020, with a deadline of Millsaps stated that a Millsaps stated that he had contacted the property owner and the junk has been  Planner Dustin Millsaps stated that staff willi  May 15, 2020. Town  investigate further. Town Planner Dustin    September 15,2020 Page 5of7 Millsaps stated he  removed, but thej junk vehicle still remains. Town Planner Dustin  will keep a check on this;  Deaton Robin and Denise Holler, 4689 Greenwood Terrace. Rubbish/High Town Planner Dustin Millsaps stated that he received two (2) complaints about Grass. this property on August 11, 2020. Town Planner Dustin Millsaps stated that al NOVI  was sent to the property owner. Town Planner Dustin Ronald B and Cynthia H Herman, 4126 Shoun Dr. Accessory and 154.301 Minimum Requirement that he received a complaint that someone was living in property. Town Planner Dustin tenants were sent a NOV letter. Town Planner Dustin informed that the tenant in the shed has repossessed. Town Planner Dustin Millsaps stated that he is information to see ifi it is true. Town Planner Dustin contents of the building were laying on the property and a new Ronald B and Cynthia H Herman, 1991 Stamey Rd. Accessory that on August 23, 2020 the property tenant asked for tenant said they needed an extra trash can "because home to my camper, but we have too much  letter  20, 2020 the  Millsaps stated that on August  grass was mowed;  Structures, Residential Millsaps stated a shed behind a rental property Millsaps stated that he was Millsaps stated that on August  ofDwelling. Town Planner Dustin Millsaps stated that the property owner and  now moved out and the shed had been  trying to verify the complaint has been Structure, Residential Millsaps stated an extra trash can for the taking place the we share water from the mobile trash for one can." Town Planner Dustin  22, 2020 he went by the filed for the trash;  property and the building has been removed, but  all the  and 1154.301 Minimum Requirement property. Town Planner Dustin  ofDwelling. Town Planner Dustin Millsaps stated that when the call was  Millsaps stated that he sent a NOV letter on. August 27, 2020. Town Planner Millsaps stated that he went by thej property on September 9, 2020 and the Ronald B and Cynthia H Herman, 4126 Shoun Dr. Garbage and  Dustin camper was property on and  gone;  Maintenance. Town Planner Dustin Millsaps stated that he went by Rubbish/Property the large amount of garbage and rubbish on thej property from property noticed a  August 25, 2020 and to follow up on another been removed. Town Planner Dustin August 27, 2020. Town Planner  compliant on the  a storage building that had  Millsaps stated that a NOV letter was sent on  Dustin Millsaps stated that he went  on September 9, 2020 and the property has been cleaned; Brittany Noellel Dills, 4680 Sawmills School Rd. Rubbish/Grass. Town Millsaps stated that he received a complaint on September high grass and aNOVI letter was sent out the: stated that he went by the  by the property Planner Dustin 1, 2020 for rubbish and grass had been  same day. Town Planner Dustin Millsaps  property on September 10, 2020 and the  mowed.  No Council action was required.    September 15, 2020 Page 6of7  TOWN MANAGER UPDATES:  Town Manager Chase Winebarger stated that disconnects for nonpayment of current utility bills resumed on September 1, 2020. Town Manager Chase Winebarger stated that this was the: first time since March that the Town has disconnected utility bills due Town Manager Chase Winebarger stated that late fees or fees for online payments have not been reinstated yet. Town Manager Chase Winebarger stated that late fees will start this billing cycle, but will continue to hold out on online fees for online Town Manager Chase Winebarger stated that plans have been submitted and approved by the County and this consultant for the Town's social distancing measures in the Town's parks and farmers market. Town Manger Chase Winebarger stated that have been received and plans are being put in place to begin installation. quotes Town Manager Chase Winebarger stated that remodel of the pay counter window in Town Hall is slated to take place September 23 through 29, if all materials are in. Town Manager Chase Winebarger also stated that the electrostatic sprayers have arrived, but the chemicals to put in them have not arrived yet. Town Manager Chase stated that once the chemicals are here, Public Works will reopen the park Winebarger bathrooms and remove thej porta johns, as they will be able to safely clean the bathrooms; Town Manager Chase Winebarger stated that the Town rented out one ballfield at Baird Park on 9/12/20 for a small four (4) team tournament which (1) Winebarger stated that he received a tremendous amount of compliments on the facilities. Town Manager Chase Winebarger stated that he talked to several local people that were excited to not have to drive out ofthe county for a tournament. Town Manager Chase Winebarger stated that the facilities are attracting teams from Town Manager Chase Winebarger stated that the Committee for the Bicycle/Pedestrian Plan has been formed and will begin meetingi int the Town Manager Chase Winebarger stated that the Bicycle/Pedestrian coming  tor nonpayment;  payments until Town Hall reopens;  and attracted  was live streamed  approximately thirty (30) people online. Town Manager Chase  surrounding counties;  weeks. Committee  consists of: 1. Melissa Curtis 2. Mark Annas 3. Lynn Crump 4. Matt Ingram 5. Scott Wilson 6. David Powell 7. Steve Duncan  Town Manger Chase Winebarger stated that he is waiting on quotes from an electrician for setting poles at the Farmers Market lot and at Veterans Park the work Town Manager Chase Winebarger stated that after meeting with different ita appears that non Town is having any events right now and are not  will start soon after;  Managers, planning any in    September 15, 2020 Page 7of7  the near future. Town Manager Chase Winebarger stated that he recommends, for the time being, that Sawmills follows suit and not have any "Town sponsored" events.  COUNCIL COMMENTS: gets their best ideas from the citizens.  Joe Wesson wanted to thank everyone for coming out. Joe Wesson stated that the  Council  CLOSED SESSION: PURSUANT TO N.C.G.S. PERSONNEL MATTERS: Mayor  $143-318.11(a)(3) and (6) FOR  session.  Johnny Greene asked for a motion to go into closed  Clay Wilson made a motion, and Rebecca Johnson seconded, to into Clay Wilson made a motion, and Rebecca Johnson seconded, to come out  pursuant tol N.G.G.S.1 1 143-318.11(a)(3) and (6)ata at approximately 7:34pm. All were in favor.  go  closed session of closed session  approximately6:7pm. All were ini favor.  COUNCIL ADJOURN: Mayor Johnnie Greene asked for ai motion to adjourn. Clay Wilson made ai motion, and Joe Wesson seconded, to adjourn the  favor.  meeting. All were in  The meeting was adjourned at approximately 7:34pm.  e Greene, Mayor  Johnnie  fne  Julie A. Good, Tow Sfrk SEAL  JULY41953 t. CC