Page 1 of5  TUESDAY, AUGUST 18, 2020  TOWN OF SAWMILLS REGULAR COUNCIL MEETING  6:00 PM  COUNCIL PRESENT Mayor Johnnie Greene Keith Warren Clay Wilson Melissa Curtis Rebecca Johnson COUNCIL ABSENT Joe Wesson  STAFF PRESENT Chase Winebarger Julie. A Good Terry Taylor  CALL TO ORDER: Mayor Johnnie Greene called the meeting to order at approximately  6:00pm.  INVOCATION: Councilman Clay Wilson gave the invocation.  PLEDGE OF ALLEGIANCE: Mayor Johnnie Greene led the Pledge of Allegiance.  ADOPT AGENDA: Mayor Johnnie Greene asked for a motion to adopt the August 18, 2020 Rebecca Johnson made a motion, and Melissa Curtis seconded, to adopt the August 18, 2020  agenda.  agenda. All were in favor.  APPROVE JULY 21, 2020 REGULAR MEETING MINUTES: Mayor Johnnie Greene Clay Wilson made a motion, and Keith Warren seconded, to approve the. July 21,20201 regular  asked for a motion to approve the. July 21, 2020 regular meeting minutes.  meeting minutes. All were in favor.  APPROVEJULY21, 2020 CLOSED SESSION MINUTES: Mayor Johnnie Greene asked Melissa Curtis made ai motion, and Clay Wilson seconded, to approve the. July 21, 2020 closed  forai motion to approve the July 21, 2020 closed session minutes.  session minutes. All were in favor.  PUBLIC COMMENT: Mayor Johnnie Greene asked if anyone had any questions or    August 18, 2020 Page 2 of5  comments at this time. No one wished to speak. RECOGNITIONS:  RECYCLE REWARDS WINNER: Mayor. Johnnie Greene announced Shirley Chandler, as the August Recycle Rewards winner. A credit oft thirty-two dollars ($32.00) will be added to  the current sanitation bill. No Council action was required. FINANCIAL MATTERS:  WPCOG PEDESTRAIN PLAN: Mayor Johnnie Greene stated that the WPCOG has agreed to provide assistance with the Provision of a Pedestrian Plan. The contract will be effective starting October 1,2020 and ending June 30, 2021.The amount ofthe contract will not exceed twenty-one thousand dollars ($21,000.00) and will be billed in nine (9) equal monthly payments of two thousand three hundred thirty-three dollars and thirty-three cents Rebecca Johnson made ai motion, and Clay Wilson seconded, to approve the contract with the WPCOG for the Provision of a Pedestrian Plan in the amount not to exceed twenty-one thousand dollars ($21,000.00) and will be billed in nine (9) equal monthly payments oftwo thousand three hundred thirty-three dollars and thirty-three cents ($2,333.33). All were in  ($2,333.33).  favor.  PUBLIC COMMENT: Mayor Johnnie Greene asked if anyone had  questions or  comments at this time. No one wished to speak. UPDATES:  any  JUNE CODE ENFORCEMENT REPORT: Town Planner Dustin Millsaps stated that  there are seven (7) code enforcement cases open:  Carolyn Bray/Robyn Brittian, owner 2570 Baker Circle. Abandoned Mobile Home/Garbage and Rubbish. Town Planner Dustin Millsaps stated that he is working with Town Attorney Terry Taylor to abate the property. Town Planner Dustin Millsaps also stated that he will treat this as a Junk and Debris and not minimum housing. Ifso, the Town can proceed to abate after thirty (30) days of notice. Town Planner Dustin Millsaps stated that he got a quote that will demo entire trailer and haul    August 18, 2020 Page 3of5  off all debris including our equipment, labor and fees. Town Planner Dustin Millsaps stated that the quote is four thousand one hundred dollars ($4,100.00); Teresa Annas Compton, 4486 Sawmills School Road. Abandoned Mobile Home/Garbage and Rubbish. Town Planner Dustin Millsaps stated he received a complaint on January 13, 2020. Town Planner Dustin Millsaps stated that a NOV letter was sent out on January 23, 2020 with a deadline of February 10, 2020. Town Planner Dustin Millsaps stated that the trailer is not finished and located on the same property as the Compton house that the Town abated in 2018. Town Planner Dustin Millsaps stated that staff will investigate and work with attorney for possible courses of abatement. Town Planner Dustin Millsaps stated that one (1) of Ms. Compton's sons is scheduled to meet with staff in late February to work towards getting the property in his name and get the property cleaned up. Town Planner Dustin Millsaps stated that staff has is waiting for Ms. Compton's son to schedule a time to come in Ronald B and Cynthia H Herman, 4126 Shoun Dr. Accessory Structures, Residential and 154.30Minimum Requirement ofDwelling. Town Planner Dustin Millsaps stated that he received a complaint that a tenant was living in a shed behind this rental property. Town Planner Dustin Millsaps stated that the property owners and the property tenants have been sent a NOV letter. Town Planner Dustin Millsaps stated that tenant in the shed has since moved out because he could not make the payments on the shed. Town Planner Dustin Millsaps stated that the shed has been repossessed and he is currently trying to get in contact with the building company to confirm; Deaton Robin and Denise Hollar, 4689 Greenwood Ter. High Grass. Town Planner Dustin Millsaps stated that he received two (2) complaints on August 11, 2020. Town Planner Dustin Millsaps stated that a NOV letter has been sent to the property owner; Dalel E and Debra Miller, 4434. Jess Dr. Garbage and Rubbish/Property Maintenance. Town Planner Dustin Millsaps stated that a complaint was received on January 28, 2020. Town Planner Dustin Millsaps stated that the complaint addressed two (2) separate properties and possible violations. A NOV letter was sent on February 13, 2020, with a deadline of March 4, 2020 for the Miller property. Town Planner Dustin Millsaps stated that the Miller property isi in violation: for having high grass/vegetation and junk and garbage located around the property. Town Planner Dustin Millsaps stated another complaint was received on May 7, 2020 and a final letter was sent on May 13, 2020, with a deadline ofl May 31,2020. Town Plannerl Dustin Millsaps stated that on June 1, 2020, staff spoke with Mrs. Miller, who has a medical condition, and she asked for an extension and stated that she is working on getting the property Denise Dotson/William S Annas, II, 4095 Gatewood Dr. Abandoned Mobile Home/Minimum Housing. Town Planner Dustin Millsaps stated that a complaint was received on March 5, 2020, and a regular NOV letter and a certified NOV letter was sent on March 5, 2020, with a deadline of March 23, 2020. Town Planner Dustin Millsaps stated that the mobile home has been sprayed painted and has an apparent tenant, however, the water meter has been pulled from the property. Property was cleaned up. However, Mr. Annas informed Town Planner Dustin Millsaps that a new  and speak with staff regarding this property;  cleaned up;    August 18, 2020 Page 4 of5  tenant has moved in the mobile home. Town Planner Dustin Millsaps stated that a second NOV letter was sent on May 15, 2020 with a deadline of June 15, 2020 for additional garbage on property. Town Planner Dustin Millsaps stated that staff will investigate and work with' Town Attorney for possible courses of abatement; Steve and Mary Hand, 2511 Baker Cir. Garbage and Rubbish/Property Maintenance. Town Planner Dustin Millsaps stated that a complaint was received on April 20, 2020. Town Planner Dustin Millsaps stated that the complaint states that the property is overgrown and consist of junk vehicles. Town Planner Dustin Millsaps stated that a regular letter was sent on April 23, 2020, with a deadline of May 15, 2020. Town  Planner Dustin Millsaps stated that staff will investigate further.  No Council action wasi required. TOWN MANAGER UPDATES:  Town Manager Chase Winebarger stated that all staff were now working on regular Town Manager Chase Winebarger stated that staff has attempted to contact each account holder that has a delinquent bill due to COVID-19, but, unfortunately, many have not responded (62 customers). Town Manager Chase Winebarger stated that staff will be sending out a letter to the remaining sixty-two (62) customers this week to ensure that the Town has made every attempt possible to make contact; Town Manager Chase Winebarger stated that the boring crew is finished in Town and that payment for damages has been approved by Difersified Utility Group and the Town Manager Chase Winebarger stated that everyone has been contacted regarding the change in billing for solid waste cans. Town Manager Chase Winebarger stated that the Town has received very few complaints regarding the change. Town Manager Chase Winebarger stated that hel believed that by personally contacting each customer Town Manager Chase Winebarger stated that at this point, the Town will not bel having afall Rec/Optimist program in Town. Town Manager Chase Winebarger stated that he has had several weekemdravelshowease teams show interest in playing weekly games. Town Manager Chase Winebarger stated that the Town is currently exploring that option. Town Manager Chase Winebarger stated that the Town needs people in Town and in the parks and he believes that having the cekemdltravelshowease teams using the parks is a safer way of accomplishing that. Town Manager Chase Winebarger stated that the teams would provide their own jerseys, equipment, additional insurance, etc, and the Town would only be providing facilities, lights and umpires. Town Manager Chase Winebarger stated that there would only be baseball leagues unless ai tremendous amount ofi interest is shown for softball is shown; Town Manager Chase Winebarger stated that Round Two (2) of the Corona Virus ReliefFund (CRF) has arrived and the Town is currently looking for waysofutilizing  shifts for now, but that is subject to change as COVID-19 changes;  Town is just waiting for payment;  really helped the process;    August 18, 2020 Page 5of5  that money in a way that would not only benefit the Town now, but also five (5): years  from now.  COUNCIL COMMENTS:  Keith Warren wanted Town Manager Chase Winebarger that he was doing a great and  wanted to thank Kelly Price for coming to the meeting.  job  CLOSED SESSION: PURSUANT TO N.C.G.S. $143-318.11(a)03) and (6) FOR PERSONNEL MATTERS: Mayor Johnny Greene asked for a motion to go into closed Clay Wilson made a motion, and Rebecca Johnson seconded, to go into closed session pursuant to N.G.G.S. $ 143-318.11(a)(3) and (6) at approximately 6:24pm. All were in favor. Rebecca Johnson made a motion, and Clay Wilson seconded, to come out of closed session  session.  at approximately 6:52pm. All were in favor.  COUNCIL ADJOURN: Mayor Johnnie Greene asked for a motion to adjourn.  Rebecca Johnson made a motion, and Clay Wilson seconded, to adjourn the meeting. All  were in favor.  The meeting was adjourned at approximately 6:58pm.  Qy Good,  SEAL COT I   Qu  4