Page lo of5  IUESDAY,ULY21,2020  TOWN OF SAWMILLS! REGULAR COUNCIL MEETING  6:00 PM  COUNCIL PRESENT Keith Warren Clay Wilson Melissa Curtis Joe Wesson Rebecca Johnson COUNCIL ABSENT Mayor. Johnnie Greene  STAFF PRESENT Chase Winebarger via Zoom Julie A Good Terry Taylor  CALL TO ORDER: Mayor Pro Tem Keith Warren called the meeting to order at  approximately 6:00pm.  INVOCATION: Councilman Clay Wilson gave the invocation.  PLEDGE OF ALLEGIANCE: Mayor Pro Tem Keith Warren led the Pledge of Allegiance. ADOPT AGENDA: Mayor Pro Tem Keith Warren asked for a motion to adopt the.  2020 agenda. All were in favor.  July 21,  Clay Wilson made a motion, and Joe Wesson seconded, to adopt the July 21, 2020 agenda.  APPROVE JUNE 16, 2020 REGULAR MEETING MINUTES: Mayor Pro Tem Keith Warren asked for a motion to approve the June 16, 2020 regular meeting minutes. Clay Wilson made a motion, and Rebecca Johnson seconded, to approve the June 16, 2020  regular meeting minutes. All were in favor.  APPROVE JUNE 16, 2020 CLOSED SESSION MINUTES: Mayor Pro Tem Keith Warren asked for a motion to approve the. June 16, 2020 closed session minutes. Joe Wesson made a motion, and Melissa Curtis seconded, to approve the. June 16, 2020 closed  session minutes. All were in favor.  PUBLIC COMMENT: Mayor Pro Tem Keith Warren asked if anyone had any questions or    June 16, 2020 Page 2of5  comments at this time.  Caldwell County School Resource Officer John Hawn informed Council that he was retiring from the Caldwell County Sheriff's] Department and wanted to thank Council for standing by and supporting him during the six (6): years that he has been at Sawmills Elementary School, and wanted to introduce the new Sawmills Elementary School Resource Officer, Deputy Deputy James Curtis told Council that he had been the School Resource Officer for Oak Hill School until Caldwell County closed the school down and looked forward to working with  James Curtis.  the Council during the upcoming school year.  RECOGNITIONS:  RECYCLE REWARDS WINNER: Mayor Pro Tem Keith Warren announced Mitchell Kadel, as the July Recycle Rewards winner. A credit of thirty-two dollars ($32.00) will be  added to the current sanitation bill. No Council action was required.  PUBLIC COMMENT: Mayor Pro Tem Keith Warren asked ifanyone had any questions or  comments at this time. No one wished to speak. UPDATES:  JUNE CODE ENFORCEMENT REPORT: Town Planner Hunter Nestor stated that there  are six (6) code enforcement cases open:  Carolyn Bray/Robyn Brittian, owner 2570 Baker Circle. Abandoned Mobile Home/Garbage and Rubbish. Town Planner Hunter Nestor stated that he is working with" Town Attorney Terry Taylor to abate the property. Town Planner Hunter Nestor also stated that he will treat this as a Junk and Debris and not minimum housing. If sO, the Town can proceed to abate after thirty (30) days of notice. Town Planner Hunter Nestor stated that he got a quote that will demo entire trailer and haul off all debris including our equipment, labor and fees. Town Planner hunter Nestor stated Teresa Annas Compton, 4486 Sawmills School Road. Abandoned Mobile Home/Garbage and Rubbish. Town Planner Hunter Nestor stated he received a complaint on January 13, 2020. Town Planner Hunter Nestor stated that a NOV letter would be sent out on January 23, 2020 with a deadline of February 10, 2020. Town Planner Hunter Nestor stated that the trailer is not finished and located on the same  that the quote is four thousand one hundred dollars ($4,100.00);    June 16, 2020 Page 3of5  property as the Compton house that the Town abated in 2018. Town Planner Hunter Nestor stated that staff will investigate and work with attorney for possible courses of abatement. Town Planner Hunter Nestor stated that one (1)ofMs. Compton's sons is scheduled to meet with staffi in late February to work towards getting the property in his name and get the property cleaned up. Town Planner Hunter Nestor stated that Dale E: and Debra Miller, 4434 Jess Dr. Garbage and Rubbish/Property Maintenance. Town Planner Hunter Nestor: stated that a complaint was: received on. January 28, 2020. Town Planner Hunter Nestor stated that the complaint addressed two (2) separate properties and possible violations. ANOV: letter was: sent on February 13, 2020, with ad deadline of March 4, 2020 for the Miller property. Town Planner Hunter Nestor stated that thel Miller property isi in violation for having high grass/vegetation and junk and garbage located around the property. Town Planner Hunter Nestor stated another complaint was received on May 7, 2020 and a final letter was sent on May 13, 2020, with a deadline of May 31,2020. Town Planner Hunter Nestor stated that on June 1, 2020, staff spoke with Mrs. Miller, who has ai medical condition, and she asked for an extension and stated that she is working on getting the property cleaned up; Denise Dotson/William S Annas, II, 4095 Gatewood Dr. Abandoned Mobile Home/Minimum Housing. Town Planner Hunter Nestor stated that a complaint was received on March 5, 2020, and a regular NOV letter and a certified NOV letter was sent on March 5, 2020, with a deadline of March 23, 2020. Town Planner Hunter Nestor stated that the mobile home has been sprayed painted and has an apparent tenant, however, the water meter has been pulled from the property. Property was cleaned up. However, Mr. Annas informed Town Planner Hunter Nestor that a new tenant has moved in the mobile home. Town Planner Hunter Nestor stated that a second NOV letter was sent on May 15, 2020 with a deadline of June 15, 2020 for additional garbage on property. Town Planner Hunter Nestor stated that staff will investigate and work with Town Attorney for possible courses of abatement; Steve and Mary Hand, 2511 Baker Cir. Garbage and Rubbish/Property Maintenance. Town Planner Hunter Nestor stated that a complaint was received on April 20, 2020. Town Planner Hunter Nestor stated that the complaint states that the property is overgrown and consist of junk vehicles. Town Planner Hunter Nestor stated that a regular letter was sent on April 23, 2020, with a deadline of May 15, 2020. Town James Thomas Bolick and Martha Bolick, 5247 Carl Dr. Zoning Violation. Town Planner Hunter Nestor stated that a complaint was received on May 4, 2020. Town Planner Hunter Nestor stated that the property owner had received a zoning permit from staff because staff was informed that a storage building was to be placed on a parcel and the applicant lived on the adjourning property. The applicant/property owner is not in compliance with the zoning ordinance with the placement of an accessory building on a vacant parcel. Town Planner Hunter Nestor stated that a regular letter was sent on May 8, 2020, with a deadline to remove the building by 29, 2020. Town Planner Hunter Nestor stated that staffhas tried to: reach the May owner via email and telephone with no response. Town Planner Hunter Nestor property stated  staff has yet to speak with any representative oft the property;  Planner Hunter Nestor stated that staff will investigate further;    June 16, 2020 Page 4 of5  that staff will continue to works towards abatement. Town Planner Hunter Nestor stated that staffmet withj property owner and the owner ofthe storage building on May 29, 2020 and new deadline was set for June 8, 2020. Town Planner Hunter Nestor  stated that the building has been removed.  No Council action was required. TOWN MANAGER UPDATES:  Town Manager Chase Winebarger stated that he wasi informed ai fewi months ago about a"Road Modification" project slated for Cajah Mountain Road (Connelly Springs Road to US Highway 321A). Project STIP U-6157 was scheduled for ROW in 2022 and completion in 2024, but will more likely be pushed back. If the Town has a Bicycle and Pedestrian Plan inj place then sidewalks can be assed to DOT projects free ofcharge, but ifnot then the Town must pay five percent (5%) ofthe total cost. Town Manager Chase Winebarger stated that he could possibly bring up a potential budget amendment at the August 18, 2020 regular scheduled Council meeting, to get the WPCOG tol help the Town have a Bicycle and Pedestrian Plan inj place before Project Town Manager Chase Winebarger wanted to inform Council that a boring crew was in Town running three (3) different conduit lines from Google to an undisclosed location. One (1)oft the crews did hit a Town water line and have agreed to cover the cost of the repair. The damage occurred when the Town was short staffed and the Town had to pay Piedmont Utility (the crew working on Russell Drive) to assist with Town Manager Chase Winebarger stated that Russell Drivei is complete except for the final inspection. Town Manager Chase Winebarger stated that the Engineer is out of the office and the inspection should be held the week of week ofJuly 31, 2020. Town Manager Chase Winebarger stated that the Town has al list ofa about onel hundred twenty five (125) meters that have not been installed yet. Town Manager Chase Winebarger stated that Keystone should be coming back in Town on July 27-20201 to finish these installs and addressing any other issues. Keystone believes this process Town Manager Chase Winebarger stated that all citizens with additional carts had been contacted and all churches and businesses will be contacted by the end of the Town Manager Chase Winebarger stated that Governor Roy Cooper elected not to extend his executive order prohibiting cutoffs for nonpayment. Town Manager Chase Winebarger stated that staff has already started contacting all citizens that have outstanding balances and are already seeing some accounts payed in full or payment Town Manager Chase Winebarger stated that the Town had started running split shifts again about a month ago when the number of positive cases started raising again, and  STIP U-6157 begins.  the repair.  should take about one (1) week to complete.  following week.  plans set up.    June 16, 2020 Page 5of5  he believes that it has saved the Town a tremendous amount. Town Manager Chase Winebarger stated that he will continue to run split shifts until the local numbers, Town Manager Chase Winebarger stated that Surface Pros and Laptops purchased with the first round of CRF monies should be up and running in the week ofJuly 31, 2020. Town Manger Chase Winebarger stated that once they are up and running, he will get them to Council. Town Manger Chase Winebarger stated that Council will be able to access agendas and, ifit is needed, get remote in Council meetings. Town Manger Chase Winebarger stated that some employees will be able to work remotely Town Manger Chase Winebarger wanted to remind Council that with rates increasing and new meters going in that the Council should be prepared to address citizen  outside ofCongregate Care Facilities, start to decline.  ifcircumstances: require the need.  complaints for the next few months.  CLOSED SESSION: PURSUANT TO N.C.G.S. $143-318.11(a)(3) and PERSONNEL MATTERS: Mayor Pro Tem Keith Warren asked for a motion (6) to FOR into Melissa Curtis made a motion, and Clay Wilson seconded, to go: into closed session pursuant tol N.G.G.S. $ 143-318.00a)(3) and (6) at approximately 6:19pm. All were in favor. Melissa Curtis made a motion, and Joe Wesson seconded, to come out of closed session at  closed session.  go  approximately 6:38pm. All were in favor.  COUNCIL ADJOURN: Mayor Johnnie Greene asked for a motion to adjourn.  Melissa Curtis made a motion, and Joe Wesson seconded, to adjourn the meeting. All were  in favor.  The meeting was adjourned at approximately 6:38pm.  1 du Mayor  Johnnie Greene,  CBEAL TOWEArVVIBa)  COEN  uage