6270  The Smithfield' Town Council met inr regular session on Tuesday, January 4,2022 at7 7:00 p.m. in the Council  Chambers oft the Smithfield' Town! Hall, John A. Dunn, Mayor Pro-Tem presided.  Councilmen Present: Marlon Lee, District1 David Stevens, District2 Dr. David Barbour, District4 Stephen Rabil, At-Large  Councilmen Absent M. Andy Moore, Mayor Travis Scott, District3 Roger Wood, At-Large  Administrative Staff Present Michael Scott, Town Manager Michael Brown, Fire Chief Ted Credle, Public Utilities Director Gary Johnson, Parks & Rec Director Timl Kerigan, Human Resources/PIO Shannan Parrish, Town Clerk R. Keith Powell, Chief of Police Greg Siler, Finance Director Michael Sliger, Public Works Supervisor Stephen Wensman, Planning Director Administrative Staff Absent Lawrence Davis, Public Works Director  Also Present Bob Spence, Town Attorney CALL TO ORDER INVOCATION  Mayor Pro-Tem Dunn calledt the meeting to ordera at7 7:00 pm.  The invocation was given by Councilman Barbour followed by the Pledge of Allegiance.  APPROVAL OF AGENDA:  Councilman Barbour made a motion, seconded by Councilman Stevens, to approve the Add to Business Items: 4. Consideration and request for approval to hire McCormick-Taylor: to prepare two grant applications for NC Land and Water Fund  agenda with the following amendment:  (LWF) funding. Unanimously approved.  PRESENTATIONS:  1. Acceptance of the 2021 North Carolina American Water Works Association & Water Environment Federation Award for Potable Water Distribution System of the Year Public Utilities Director Ted Credlei informed the Council the Town of Smithfield owns & operates 122 miles of pressurized water main, 4 above-ground water storage tanks, and 2 pumping stations all serving over 6,000 customers. Overt the past 98 years, thel NC-AWWA! has awarded the besta and most efficient caretakers of water systems throughout North Carolina's water industry. For the fifth consecutive year, the Town of Smithfield has won the topl honor for the state of North Carolina, int their division. Mayor Pro-Tem Dunn presented the award to Public Utilities Director Ted Credle. 2. Acceptance of the 2021 North Carolina American Water Works Association & Water Environment Federation Award for Sanitary Sewer Collection System of the Year Public Utilities Director Ted Credlei informed the Councilt the Town of Smithfield has demonstrated that they perform quality collection system maintenance procedures through the efficient use of labor, materials, equipment, and innovative methods to keep their collection system in good working conditioni tor minimizel health hazards and property damage that occur duei tos sanitary sewer over flows during both wet weather and dry weather conditions. The award honors the collection system personnel that serve their community with a high level of professionalism and diligent work in the operation and maintenance of their wastewater collection system facilities. Mayor Pro-Tem Dunn  presented the award to Public Utilities Director Ted Credle.  PUBLIC HEARINGS:  1. Noncontiquous Annexation Request - Twin Creeks Phase 1A (ANX-21-02): Consideration and request for approval to Adopt Ordinance #507 extending the corporate  limits oft the Town of Smithfield pursuant to NCGS 160A-58.2  Councilman Barbour made a motion, seconded by Councilman Rabil, to open the public  hearing. Unanimously approved  Planning Director Stephen Wensman explained this was a request by Navaho Investments for voluntary satellite annexation of1.61 acres into the Town of Smithfield adjacent to the Twin Creeks Phase development site on Black Creek Road approximately 1,800 fts southwest oft the intersection    6271  OfNCH Highway 210 and Black Creek Road. Mr. Wensman explained the area was part oft the property annexed into the Towni in 2018 with vested rights for preliminary plat of Twin Creeks Phase 1. After annexation, the developer's attorney identified an error on the deed and made a deed correction showing the 1.61 acres ofl land belonging tot the developer's property. As a result of the deed error, the 1.61 acres was omitted from the 2018 annexation and the Twin Creeks Phase 1 preliminary plat. After annexation, the developer intends to have the 1.61 acres rezoned to R-20A and platted into 3 lots with access onto the Twin Creeks Phase 1 street and connected to the Town's utilities in Twin Mayor Pro-Tem Dunn askedi ifthere were any questions from Council. There were none. Mayor Pro-Tem Dunn asked ift there was anyone in attendance who wished to speak on the matter.  Creek Phase1 1.  There was no one in attendance that wished tos speak oni the matter.  Councilman Barbour made a motion, seconded by Councilman Rabil, to close the public Councilman Barbour made a motion, seconded by Councilman Stevens to approve Ordinance No. 507 extending the corporate limits ofthe Town of Smithfield. ORDINANCE No. 5071 TOI EXTEND THE CORPORATE LIMITS OF THE WHEREAS, the Town Council has been petitioned under G.S. 160A-58.1 to annex the WHEREAS, the Town Council has by resolution directed the Town Clerkt toi investigate the WHEREAS, the Town Clerk has certified the sufficiency oft the petition and a public hearing on the question of this annexation was held in the Council Chambers of the Smithfield Town Hall at7 7:00 pm on. January 4, 2022 after due notice by publication int the. Johnstonian WHEREAS, the Town Council finds that the area described therein meets the standards a. The nearest point on the proposed satellite corporate limits is not more than No point on the proposed satellite corporate limits is closer to another The area describedi is so situated that the Town willl be ablet to provide the same services within the proposed satellite corporate limits that it provides within the Nos subdivision, as definedi in G.S. 160A-376, willl bet fragmented by thisp proposed By virtue of an act oft the General Assembly, The Town of Smithfield is exempt from exceeding ten percent (10%) oft the area within the primary corporate limits WHEREAS, the Town Council further finds that the petition has been signed by all the owners oft the real property int the area who are required by law to sign; and WHEREAS, the Town Council furtheri finds that the petition is otherwise valid, and that the public health, safety and welfare oft the Town and oft the area proposed for annexation will NOW, THEREFORE, BE IT ORDAINED by the Town Council oft the Town of Smithfield, Section 1. By virtue oft the authority granted by G.S. 160A-58.2, the following described non-contiguous territory is hereby annexed and made part oft the Town of Smithfield, as of Lying and being situated in Johnston County, North Carolina and being more Being that certain Parcel in Smithfield' Township, Johnston County, North Carolina andl lyingt to thes south of Black Creek Road/S.R.1162, tot thev west ofp property owned by Derek E. Thompson (Deed Book 4881, Page 505), and being more particularly BEGINNING at an existing P. K. Nail (control comer) in the center of Black Creek Road /S.R. 1162 (a 60' Public Right of Way), thence leaving the above-mentioned  hearing. Unanimously approved.  TOWN OF SMITHFIELD, NORTH CAROLINA  area described below; and sufficiency oft the petition; and News on December 22, 2022; and ofG.S. 160A-58.1 (b), tov wit:  three (3) miles from the corporate limits ofthe Town;  municipality than tot the Town; primary corporate limits; annexation; ofthe Town, and  be! best served by annexing the area described;  North Carolina that: January 4, 2022  particularly described as follows: described asf follows:    6272  roadi ina a southerly direction South 11° 29' 47" East 214.95 to a large poplar; thence South 40° 28' 08" West 167.89f feet to a point; thence North 66° 43' 24" West2 242.34 thence North 250 19' 35" West 86.251 feet to an existing railroad spike in the center ofE Black Creek Road/ S.R.11 162 (a6 60' Public Right ofWay); thence alongt the center of the above-mentioned road the following two (2) calls, North 63 o 51' 59" East 265.011 feet to ane existing P. K. Nail; thence North 61 21' 38"E East 99.95f feet tot the POINT OF BEGINNING and containing 1.61 total acres more orl less. See Map Book 66, Page 114, Johnston County Registry from which this legal Section 2. Upon and after January 4, 2022, the above-described territory and its citizens and property shall be subjectt to all debts, laws, ordinances, and regulations ini force in the Town of Smithfield and shall be entitledt tot the same privileges and benefits as other parts oft the Town of Smithfield. Said territory shall be subject to municipal taxes according to Section 3. The Mayor oft the Town of Smithfield shall cause to be recorded int the office of the Register of Deeds of. Johnston County, and int the office oft the Secretary of State at Raleigh, North Carolina, an accurate map of the annexed territory, described in Section 1 above, together with a duly certified copy this ordinance. Such a map shall also be delivered tot the Town Board ofE Elections, as required by G.S. 163-288.1. Section 4. Notice of adoption of this ordinance shall be published once, following the effective date of annexation, in a newspaper having general circulation in the Town of  feett to ap point;  description was taken.  G.S. 160A-58.10.  Smithfield.  2. Rezoning Request - Twin Creeks Phase 1A (RZ-21-04): The applicant was requesting to rezone one parcel of land totaling 1.61 acres from the Johnston County AR (Agricultural Residential) zoning district tot the Town of Smithfield R-20A Resdenta-Agncutural, zoning district. The property considered for approval is located on the south side of Black Creek Road approximately 1,6501 feet of south west of its intersection with NC Hwy 210 and further  identified as, Johnston County Tax ID# 15109052A  Councilman Rabil made a motion, seconded by Councilman Barbour, to open the public  hearing. Unanimously approved  Planning Director Stephen Wensman explained ap portion of the subject property, 21.26 acres, was annexed into the Town on December 5, 2018, and subsequently rezoned to R20-A. In 2021, the developer discovered that there was a mistake with the legal description ont the title documents which has resulted in an additional 1.61 acres of land associated with the property (Johnston County ID #15109011B). The original annexation and rezoning by the Town did not include this 1.61 acres of land. The developer would now like tor rezone the additional 1.61 acres ofl land to R20-A. The intent of the rezoning is to add the 1.61 acres tot the proposed Twin Creeks development which is currently zoned R20-A andi is pending construction. The developer plans on developing the areai into additional The Planning Department and the Planning Board recommend approval of the rezoning from AR to R20-AF ResidentialAgrcunture with a consistency statement declaring the requestt to be consistent) with the Town of Smithfield Plans and Policies andi thatt the requesti isr reasonable and int the publici interest. Planning Director Stephen Wensman has incorporated his entirer record and provided itto the Council Councilman Barbour questioned ifit was necessary to rezone this property since it was just annexed into the Town. Mr. Wensman responded it was necessary to have the property properly: zoned fori its Mayor Pro-Tem Dunn asked ift there was anyone in attendance who wished to speak ont the matter. Councilman Barbour made a motion, seconded by Councilman Rabil, to close the public Councilman Barbour made a motion, seconded by Councilman Rabil, to approve zoning map amendment, RZ-21-04 findingi it consistent with the Town of Smithfield Comprehensive Growth Management Plan and other adopted plans, and that the amendment is reasonable and in the  residential lots.  inv written form int the. January 4, 2022 agenda packet. Mayor Pro-Tem Dunna askedi ift there were any questions from Council.  intended use.  There was noo onei in attendance that wished tos speak ont the matter.  hearing. Unanimously: approved.  publici interest. Unanimously approved.    6273  Town Clerk Shannan Parrish administered affirmations tot thoset that wishedi to offert testimony duringt the Public 3. Preliminary Plat Approval - Twin Creek Phase 1A (S-21-06): The applicant was preliminary subdivision approval for the creation of three lots from a 2.01-acre tract of land. The property considered for approval is located on the south side of Black Creek Road approximately 1,650 feet of south west of its intersection with NC Hwy 210 and further  Hearings.  identified as Johnston County Tax ID# 15109052A  Councilman Rabil made ar motion, seconded by Councilman Stevens, to open the public  hearing. Unanimously approved.  Planning Director Stephen Wensman testified a portion of the subject property 21.39 acres, was annexed into the Town on December 5, 2018, with the preliminary plat of Phase 1, and then subsequently rezoned to R20-A. In2 2021, the developer discovered that there was a mistake with the legal description on the title documents which has resulted in an additional 1.61 acres of land associated with the property (Johnston County ID: #15109011B). The original annexation and rezoning by the Town did noti include this 1.61 acres ofl land. With a petition for annexation, and rezoning to R- 20A, the developer is requesting preliminary plat approval to create 3 new lots. Staff finds the  preliminary plat consistent with the approved master plan. Mr. Wensman reviewed staffs opinion oft the findings. They are asf follows: STAFF'S OPINION ON THE FINDINGS OF FACT  1. The platis is consistent with the adopted plans and policies oft thet town; The plani is consistent 2. The plat complies with all applicable requirements of this ordinance; The plan complies 3. There exists adequate infrastructure (transportation and utilities) to support the plat as 4. The plat will not be detrimental tot the use or development of adjacent properties or other neighborhood uses. The platy will not be detrimental to the use or development ofa adjacent Planning Staffr recommends the Town Council approve the preliminary plat of Marin Woods, S-21-06, 1. That the driveway aprons be constructed in accordance with the Town's Standard 2. Thatthef final plato ofTwin Creeks Phase 1Ab ber made after the recording oft the Twin Creeks 3. That the 3 lots bei incorporated into the Twin Creeks HOA. 4. Thati the developer pays thet fee-in-lieu of park dedication prior tof final plat 5. That all utility fees be paid prior to final plat. inv written formi int the. January 4, 2022 agenda packet.  with the adopted) plans and policies oft the town. with alla applicable requirements oft this ordinance. proposed. Therei is adequate infrastructure properties ord other neighborhood uses.  with the following conditions based on finding off fact for preliminary subdivisions:  Specifications and Details. Phase 11 final plat.  Planning Director Stephen Wensman hasi incorporated his entire record and providedi ittot the Council Mayor Pro-Tem Dunn asked ift there were any questions or comments from the Council. There were Mayor Pro-Tem Dunn asked the applicanti ift they agreed with thet testimony provided by Mr. Wensman and ift they had additional testimony to offer. The applicant testified he agrees with the testimony Mayor Pro-Tem Dunn asked if there was in attendance that was duly sworn in who wished to testify ont ther matter. There was no one ina attendance who wished to testify ont the matter.  none.  provided by Mr. Wensman.  Councilman Barbour made a motion, seconded by Councilman Rabil, to close the public Councilman Barbour made a motion, seconded by Councilman Rabil, to approve preliminary plat, S-21-06, with 5 conditions of approval, based ont the 4f finding off fact for  hearing. Unanimously approved.  preliminary subdivision. Unanimously approved.  Approved Conditions:  1. That the driveway aprons be constructed ina accordance with the Town's Standard    6274  Specifications and Details. 2. That the final plat of Twin Creeks Phase 1A be made after the recording of the Twin Creeks Phase 11 final plat.. Thati the 3 lots be incorporated into the Twin Creeks HOA. That the developer pays the fee-in-lieu of park dedication prior toi final plat 5. That all utility fees be paid priort toi final plat.  4. Rezoning Request = Kimicka Woodin (RZ-21-05): The applicant was requesting to rezoning one parcel of land totaling .93 acres from the R-20A Resdenta-Agncutura) zoning district tot thel R-10 (Residential): zoning district. The property considered for rezoning isl located ont the norths side ofl Laurel Drive approximately 1361 feet east of itsi intersection with Laurelwood Drive. The propertyi ist further identified as. Johnston County Taxl ID# 15078014A. Planning Director Stephen Wensman explained the applicant was requesting to rezone 310 Laurel Drive from R-20A to R-10 in order tor run as small child care center out of her home. Mr. Wensman explained the subject parcel and all but one oft the residential lots on the north side of Laurel Drive between Laurelwood Drive and Laurel Circle are: zoned R-20A. The lots on the south side ofl Laurel Drive and elsewhere in the neighborhood are zoned R-10. The applicant wants tor run as small child care center outo of her home and found out thatt the usei isr nota allowed int the R-20A Zoning District, but Mr. Wensman further explained the R-10 District is currently located across Laurel Drive, so the rezoning would not be a spot zone. The R-20A District would continue to surround the 310 Laurel Drivet tot the west, north, ande east boundary oft the property. The property is connected to Town water and sewer facilities. The property exceeds the R-10 dimensional requirements and isl larger than the properties adjacent toi it. The existing home is located int the center oft the property making a lot split impossible without removal oft the existing home. The parcel to the west is vacant. The parcel tot the east is a cemetery. Child Care Centers are subject to the supplemental standards found in Section 7.4.1 oft the UDO which address outdoor play area, parking and drop-off areas. The property is well The Planning Department and the Planning Board recommend approval oft the rezoning from AR to R20-AI ResidentialAgricuture with a consistency statement declaring the request to be consistent with the Town of Smithfield Plans and Policies and that ther requesti is reasonable andi int the publici interest. Planning Director Stephen) Wensman has incorporated his entirer record and provided ittot the Council Mayor Pro-Tem Dunn askedi ift there were any questions from Council. There were none. Mayor Pro-Tem Dunn asked if there was anyone in attendance who wished to speak on the matter. Councilman Barbour made a motion, seconded by Councilman Rabil, to close the public Councilman Barbour made a motion, seconded by Councilman Rabil, to approve zoning map amendment, RZ-21-05 finding it consistent withi the Town of Smithfield Comprehensive Growth Management Plan and other adopted plans, and that the amendment is reasonable and in the  Councilman Stevens made a motion, seconded by Councilman Rabil, to open the public  hearing. Unanimously approved  would be allowed int the R-10 District.  suited for the accessory use.  inv written form int the January 4, 2022 agenda packet.  There was no one in attendance that wished tos speak ont the matter.  hearing. Unanimously approved.  publici interest. Unanimously approved.  CITIZEN'S COMMENTS:  Smithfield resident, Angelique Legette, addressed the Council on a recent incident with an off- duty Police Captain that appeared on the local new channels. She appealed to the Council for transparency int this matter. She stated it wasi important tor reassure citizens that anyi investigation Councilman Barbour made ar motion, seconded by Councilman Rabil, to approve the following items  would bei impartial and unbiased.  CONSENT AGENDA:  as listed ont the ConsentAgenda: 1. Thet following minutes were approved: December 7, 2021 - Regular Meeting Leader duet to a recentr retirement  2. Approval was granted top promote an employee from Journeyman Lineman to Electric Line Crew 3. Approval was granted top promote a Police Officer Itot the rank of Police Officer II. 4. Approval was granted to allow employees to donate sick time to an employee int the Public    6275  Utilities Water/Sewer Department amount of$ $24,0001 for surveying services  . Approval was granted to enter into an agreement with Stantec Consulting Services, Inc. int the 6. Approval was granted to enteri into a contract with McAdams Company top perform and develop 7. Approval was granted to appoint Mary Reece and reappoint Jeremy Pearce and Tim Depp tot the  the comprehensive parks, recreation: and open spacer master plan Downtown Smithfield Development Corporation. 8. New Hire Report Position P/TI Firefighters (5 positions) Fire P/T Athletics Staff Current Vacancies Position Electric Line Technician (2 positions) Fire Marshal ITS Support Specialist Police Officer I- Patrol (6 positions) Police Officer - Administration P/T Collections Assistant Payrol/Accounting Technician: II PU- Water/Sewer (1/3) PU-E Electric (1/3) Pump Station Mechanic Sanitation Equipment Operator Sanitation' Worker Utility Line Mechanic Water Plant Operator  Department P&R-Recreation  Budget Line  Rate ofPay  1020.5300-5100-0210 $17.60/hr. 10-60-6200-5700-0210 $10.00/hr.  Department PU- Electric Fire General Government PU-V Water/Sewer (1/3) PU-E Electric (1/3) Police Police PU- Electriç/CS Finance PU- Water Sewer PW- Sanitation PW- Sanitation PU-V Water/Sewer PU-Water Plant  BudgetLine 31-72-7230:5100-0200 10-60-6220-5100-0200 10-10-4100-5100-0200 30-71-7220:5100-0200 31-72-7230-5100-0200 10-20-5100-5100-0200 1020-5100-5100-0200 31-72-7230.5100-0200 10-10-4200-5100-0200 30-71-720-5100-0200 31-72-7230-5100-0290 30-71-7220-5100-0200 10-40-5800-5100-0200 1040-5800-5100-0200 30-71-7220-5100-0200 30-71-7200-5100-0200  Business Items:  1. Consideration and request for approval to sell property located at 801 Second Avenue by using the upset bid process and adoption of Resolution No. 692 (01- Town Manager Michael Scott addressed the Council on selling property located at 801 Second Avenue by using the upset bid process. The Town Manager explained the Town was being asked to sell the empty lot. The Town acquired the lot several years ago following what appears to be a condemnation. Thel houset that originally was located ont the property has been removed and the lot is currently empty and requires normal maintenance from town staff such as mowing. Under NC G.S. 160A-268, 269, &270, the Town can sell real property through the method ofs sealed bids, upseth bids, orp public auction. The lot currently provides nos service to the Town of Smithfield: and appears itwould beb better used ifowned by a private citizen. Staffi is recommending the Council approval an upset bid The upset bid process begins with ani initial offer from ani interested buyert that must be approved by the Town Council. Notice oft the upset bid process is advertised int the local paper. Once all sealed bids are opened, ifal higher bid is submitted, the process of advertising and accepting higher bids is repeated until the highest overall bid is received. Oncet the highest bidderi isi identified, staff will bring that back tot the Councilf for approval. The Council also has the rightt to reject any offer. Mayor Pro-Tem Dunn questioned thet tax value oft the property. The Town Manager replied thats since Councilman Barbour questioned ifthere were any future uses ofthis property by the Town. The Town Manager replied there was nothing int the Town's comprehensive plan or parks plan where that lot  2022)  process tos sell thel lot.  itwas owned by the Town, no tax value was assigned.  could be used. Thel lotv was too small and didn't provide adequate parking.  Councilman Barbour made a motion, seconded by Councilman Rabil, to approve the sale of property located at 801 Second Avenue by using the Upset Bid Process and adoption of Resolution No. 692 (01-2022). Unanimously: approved.  Town of Smithfield Resolution No. 692 (01-2022) Authorizing Upset Bid Process Negotiated Offer and Upset Bid (G.S. 160A-269)    6276  WHEREAS, the Town of Smithfield owns certain property, an empty lotl located at 801 WHEREAS, North Carolina General Statute $ 160A-269 permits the city to sell property WHEREAS, the Town has received an offer to purchase the property described above, int the amount of $5,000, submitted by Lashion Darden ofWimington; and WHEREAS, Lashion Darden will pay the required five percent (5%) deposit on her offer THEREFORE, THE TOWN COUNCIL OF THE TOWN OF SMITHFIELD RESOLVES 1. The Town Council authorizes sale of the property described above through the upset bid procedure of North Carolina General Statute S 160A-269. 2. The Town Clerk shall cause a notice of the proposed sale to be published. The notices shall describe the property and the amount oft the offer, and shall state the 3. Persons wishing to upset the offer that has been received shall submit a sealed bid with their offer to the office oft the city clerk within 10 days after the notice of salei isp published. Atthe conclusion ofthe 10-day period, thet town clerk shall open the bids, ifa any, and the highest such bid will become the new offer. If there is more than one bid int the highest amount, the first such bid received will become 4. Ifac qualifying higher bid is received, the town clerk shall cause a new notice of upset bid to be published, and shall continue to do so until a 10-day period has passed without any qualifying upset bid having been received. At that time, the amount oft thei finall high bid shall be reported to the Town Council. 5. A qualifying higher bid is one that raises the existing offer by not less than ten percent (10%) of the first $1,000.00 of that offer and five percent (5%) of the 6. A qualifying higher bid must also be accompanied by a deposit in the amount of five percent (5%) oft the bid; the deposit may be made in cash, cashier's check, or certified check. The town will return the deposit on any bid not accepted, and will return the deposit on an offer subject to upset ifa qualifying higher bid is received. The town will returnt the deposit ofthef final high bidder atc closing. the Town Council musta approvet the final high offer before the salei is closed, whichi it will do within 30 days after the final upset bid period has passed, the buyer must pay with cash att thet time of closing. 8. The city reserves the right to withdraw the property from sale at any time before the final high bid is accepted and the rightt to rejecta at anyt time all bids. 9. Ifno qualifying upset! bidi isr received after thei initial publicr notice, the offer setf forth above is hereby accepted. The appropriate town officials are authorized to execute the instruments necessary to convey the property Lashion Darden.  2nd Avenue, Smithfield NC; and  by upset bid, after receipt ofa an offer for the property; and  prior top publication; THAT:  terms under which the offer may! be upset.  the new offer.  remainder oft that offer.  7. Thet terms oft the final sale aret that  and  2. Consideration and request for approval to award a bid to Geological Resources, Inc. in the amount of$ 15,562.00 for the removal of gas tanks and pumps at Fire Station Fire Chief Michael Brown addressedi the Council ona ar requestt to awarda al bidt to Geological Resources, Inc. fort the removal ofg gast tanks and pumps atF Fire Station One. ChiefE Browne explained he was going top present thisi item tot the Council during the upcoming budgets sessions sincei ity was not budgeted in thisf fiscaly year. NCI Department ofE Environmental Quality recently inspected the tanks and issued two violations citing thet tanks neededt tob be pressure testeda ata ane estimated cost of$350.00 per tank. The tanks could be locked out for use by the state until test is performed. The Town has one month to comply. The removal oft thet tanks would bet the best option since the concrete pad above the areai is cracked and showing evidence of deterioration. Staff has begun the process of removing as much Chief Brown further explained the estimate provided was not an exact quote because the company Mayor Pro-Tem Dunn questioned what would bei the protocol for emergency services vehicles to get fuel int the event ofaf fuel shortage. Chief Brown responded itwas his understanding that some gas stations around Town held some fuel in reserves for the Town for emergency service vehicles. He furthers stated! he spoke with the Selma Fire Chief andi there was ai facility in Selma that could provide  One  fuel asp possible from the tanks. may encounter unforeseen issues.    6277  fuel for the Fire Department.  Councilman Barbour question the amount of fuel used by the Fire Department each month. Chief Brown responded approximately 400 gallons of dieself fuel are used a month. Councilman Barbour stated an above-ground tank may be al better option. Town Manager Michael Scott responded there was an above-ground tank at Public Works. He also reminded the Council that this was an Mayor Pro-Tem Dunn stated he thought it would bei in the best interest of the Town to remove the Councilman Barbour statedi itr may be advantageous fort the Town to have its own above-ground fuel tank since buying in bulk was typically cost effective. The Town Manager responded there wasn't really anys savings to buyingi in bulk since the service stations do not charget the Town anyt tax onf fuel.  unbudgeted expense. Contingency funds would be used for this project.  fuelt tanks.  Councilman Barbour made a motion, seconded by Councilman Rabil, to award the bid to Geological Resources int the amount of$15,562 fori the removal off fuel tanks atF Fire Station  One. Unanimously approved. Public Works Sanitation Department  3. Consideration and request for approval to purchase al knuckleboom truck fort the Public Works Supervisor Michael Sliger addressed the Council on a request to purchase a knuckleboom truck for the Public Works Sanitation Department. Mr. Sliger explained the cost oft the Mayor Pro-Tem Dunn stated $160,000 was approved for the purchase oft the truck. Town Manager Michael Scott responded that in the current market, the price has increased to $178,000. The additional funds needed for this purchase would come from the general fund contingency line. Councilman Rabil questioned the age oft thet truck being replaced. Mr. Sliger responded itwas a 2007 Councilman Rabila asked why staff chose the Amick brand knuckleboom over the other two options. Mr. Sliger responded that the other Amick knuckleboom int the fleeti is the easiest to work with and the easiestt to repair when needed. There is another brand currently in the fleet that begun having  truck has increased: $18,000 from what ity was originally quoted.  model. The oldesti ini thel knuckleboom fleet.  issues five years after purchase. Staff feltt this was the best product.  Councilman Barbour made a motion, seconded by Councilman Rabil, to approve the purchase of the knuckleboom truck for the Public Works Sanitation Department by awarding the bidi to AMICK Equipmenti int the amountofs177,598. Unanimously approved.  4. Consideration and request for approval to hire McCormick-Taylor to prepare two Planning Director Stephen Wensman introduced Brian Roberts from McCormick-Taylor. Mr. Wensman explained staff was seeking approval to hire McCormick-Taylor to prepare two grant application for the NC Land and Water Fund. Mr. Wensman explained in 2021, McCormick-Taylor successfully prepared the application for the NCAG's environmental grant for the Spring Branch Community Restoration Project resulting in a $100,000 grant award. The project is scheduled for construction later this year. The grant award was just less than half the cost of the project. McCormick-Taylor is proposing top prepare an application fora a grantt that would cover the remaining costs of the project. The second grant application would bei for a planning grant that would address all the remaining Spring Branch capital improvement projects and further develop the greenway concept connecting the Ava Enis/Smith-Colins trails to the Buffalo Creek Greenway along the Neuse River. Thes study would better position thet towni tor receive implementation grants int thei future. The study would also identify potential sources of grant funding. The Ava Ennis/Smith-Colins Park trail projecty was recently funded byt thel NC State Budget Billa and construction is expectedi inl late 2022. Brian Roberts explained the two grant opportunities for the Town was restoration for the Spring Branch and the Planning for the Corridor Planning Study. The restoration grant would ask for the remaining funds for the Spring Branch Restoration Project which would amount to approximately $100K. Thes second granti int the amount of approximately $75,0001 for would be used for the Spring Councilman Rabil questioned when the grants would! bea awarded. Mr. Roberts responded they would Mayor Pro-Tem Dunn questioned whent the applications were due. Mr. Roberts responded they were Town Manager Michael Scott reminded the Council that contingency funds would be used for this  grant applications for NC Land and' Water Fund (LWF) funding  Branch Corridor RegyReDOtn, Plan.  be awarded int the fall. due by February 1st., project.  Councilman Barbour made a motion, seconded by Councilman Rabil, to approve the expenditure of $8700 to hire McCormick-Taylor to prepare two grant applications for NC  Land and' Water Funding. Unanimously approved.    6278  Councilmembers Comments:  Councilman Barbour informed the Council he has been receiving complaints from residents about increased traffic on Whitely Drivea and Britt Street. He remindedi the public oft the Pedestrian Planning Councilman Lee expressed his concerns about the Smithfield Police Department. He stated that while leaving Town Hall he was stopped by a patrol officer for speeding in downtown which he contends he was not speeding. There were other areas and establishments in Town that based on the demographics, were never patrolled by the Police. He stated that Smith Collins Parki is used by another ethnic group for baseball games on Sundays and the Police never patrol the area. The Policek begin patrolling the area around Smith Collins Park after the baseball games have concluded. He stated Chief Powell was respected in the East Smithfield community because he knows everyone, but the department was only as good as its weakest person. He questioned ifthe Police  Meeting on. January 20th.  Department was ready fort the next5 5 years ort ther next 10 years.  Town Manager's Report:  Town! Manager Michael Scott gave ab brief update tot the Council ont the following items: Pedestrian Planning Meeting tol bel held on. January 20th. He encouraged everyone to attend. The leaf truck has been repaired and is back in service. Four Oaks had lent us a leaf trailer which The Town will be closed on! Monday, January 17th in observance of Martin Luther King Jr. Day. The normal parade on Market Street has also been cancelled due to Covid-19 concerns. Due to Covid The SRAC is waving enrollment fees for new memberships through January 10th if anyone wants to Aspecial Council Meeting is being scheduled for Tuesday, January 18th at6 6:30t to discuss the use of the American Recue Plan Act (ARPA) funds from the federal government. The Towni is scheduled to Councilman Barbour requested: an update ont the State grantf fort the CSX drainage pipe. The Town Manager responded the Town! had received a state appropriation of$ $950,000t to add additional piping undert the CSX railway in the 1500 and 1600 blocks of South Brightleaf Boulevard. Staff met with CSX via zoom to determine the direction needed and to complete paperwork with CSX. To move forward with replacing the culverts, the Town has tor receive the grant approval and contract with the State. Staff anticipated receiving the grant contract later int the week. Oncet the Town receives the contract andi it's! been fully executed, then staff can move forward with CSXt toi initiate the engineering and construction of upsizing the pipes size. Councilman Barbour questioned ifthe Town would be responsible for the drainage pipes once the project was completed. The Town Manager responded he has not had that conversation with CSX. He stated he has expressedi to CSX representative thatt the Town does notv wantt to own orb be responsible fort the drainage pipes. He would be willing to take responsibility for the pipe for a short period to ensure that the work was Councilman Barbour questioned how the new drainage pipe on Cedar Drive performed during the recent rain event. The Town Manager responded the new repairs handled all the water and flooding was not Being no further business, Councilman Stevens made a motion, seconded by Councilman Rabil to adjourn the meeting. Unanimously approved. The meeting adjourned at approximately 8:16 pm.  assisted us greatly while our truck was down.  concerns the annual Martin Luther King Jr. parade has been cancelled. further thosep physical fitness New' Year's resolutions.  receive at total 0f$4,138,286.41.  donep properly, buta after that, CSX should assume responsibility.  reported. Adjourn  OF SMTAA  / FALEL Io ZM. Andy Moore, Mayor  ATTEST:  Smsoctoris Shannan! L. Parrish, Town Clerk