Fhge152  Regular Meeting ofthe January 14, 2003 7:00 p.m.  Spring Hope Board ofCommissioners  Members present: Mayor James (Buddy) Gwaltney, Commissioners Earl Purkerson, Wayne Also, present: Mark Edwards, Town Attorney; John Sharpe with the Spring Hope Enterprise; Deanne Cooper with the Nashville Graphic, and Dia Huffman, Town Manager. Mayor Gwaltney presided and Commissioner Purkerson led inj prayer.  Barrett, Marion Clark, Stephon Mills and Bobby. Brantley.  The minutes oft the. Regular Meeting ofl December 10, 2002 were approved by Commissioner Clark, seconded by Commissioner Mills with correction on page 2, 6th paragaph/Commisioner Mills stated that we need to look at purchasing a microphone system for the town meetings), Commissioner Mills made ai motion to wait until the next months board meeting to approve the minutes of September and October 2002, seconded by Commissioner Clark and passed  passed unanimously.  unanimously.  A letter was drafted for the delinquent taxes owe to the town. Commissioner Brantley stated that the town did not need a town attorney to collect delinquent taxes and it would be giving up our duty to collect taxes. Commissioner Barrett stated that ifwe don'ttake a recourse ofaction, taxpayers will be saying "why do I have toj pay them next year." Commissioner Mills made a motion to accept the letter that was drafted adding (with a subsequent notice ini the newspaper) to the first paragraph, deleting second paragraph and the first sentence of the third paragraph and signed by the town manager, motion seconded by Commissioner Purkerson, passed,  Commissioner Brantley opposed.  Dial Huffman, Town Manager stated that she and George Meeks Jr. had been working with the Wooten Company collecting information for the water study. They have also been looking at the hole on Ash Street. They have given the town an estimate to repair the hole of$50,000 to $70,000. They will be replacing a large pipe at the culvert with three pipes oft the same size. The Wooten Company has also been working on the cost ofa an easement for the railroad. Dan Boone with the Wooten Company suggested that we try toj payi iti in a lump sum rather than on a yearly basis, or to move the waterline off the easement and closer to the sewer system. Commissioner Purkerson stated that we: need to turn it over to the town attorney and take the first stép in Dia Huffman, Town Manager stated that most ofthe debris has been picked up. She stated that the State was going to pay twenty five percent of the cost, but now they have lower it to twelve  proceedings.  and one half percent.    Page153  Dia Huffman, town manager stated that Officer Brandon Jenkins last day was January 2003 and Officer Brandon Matthews will be leaving January 31,2003, both leaving due for 8, higher pay. After discussing the starting salaries it was discovered that a policy allowing a five percent increase in pay after six months with the department was not being followed. Commissioner Brantley made ai motion to retain entry level to $21,500, upon recommendation from chief and town manager there will be a five percent increase in six months, ifr not eligible, the police there will be no increase. Also, authorizing Officer Jenkins a five percent which is due now for six months, adjust Officer Terry Greene toi five percent raise with back pay. The motion was Commissioner Clark had researched Robert's Rule of Order regarding how minutes should be taken in meetings. (They will be attached to these minutes in the minutebook) Commissioner Brantley stated that paying off the bond debt the town would save $350,000 in interest in a 30-year term bond. He stated that we need to paid $50,000 from the General Fund and $ 75,000 from the Water and Sewer Fund for fiscal year 2002-2003 and $ 50,000 from the General Fund and $75,000 from the Water and Sewer Fund for fiscal year 2003-2004. He made motion to pay off the bond debt in next years budget, seconded by Commissioner Purkerson and a Commissioner Brantley stated that we: need to get quotas on purchasing a new truck to: the one that has been involved in an accident. Commissioner Mills suggested that we replace the purchase like we did the garbage truck. He stated we should purchase one with the piggyback Commissioner Brantley stated that the town spends $25,000 a year for recycling with Waste Industries, which the same amount ofrefuse could be sent to a landfill for $700.00. Commissioner Brantley made a motion to get with George about the dump truck at the stated that one man can pick up recycling one time a week. He stated that recycling could shop. be He picked up in the dump truck, take it where it needs to go, hire another and the other four days doing other things for the town. Commissioner man, day for recycling that we look at the contract with Waste Industries (if there is  seconded by Commissioner Purkerson and passed unanimously.  passed unanimously.  removable beds and for multipurpose use.  one Brantley made ai motion  motion died for lack of second.  one)and see when it expires,  There being no further business, the regular meeting was closed. Commissioner Mills motion to go into a closed session pursuant to NC General Statute Section consider a personnel matter, seconded by Commissioner Brantley and 143-318.11 (a) to After discussion the meeting was adjourned and returned to the regular passed meeting. unanimously. The meeting will be adjourned until Friday at 6:30 P.M. at which time it will be in a closed  made a  session. Attest: Mayor  Submitted Betsy Boykin Town Clerk  by:    Page A 154  Regular Meeting oft the Spring Hope Board of Commissioners January 17, 2003 6:30 pm  [Meeting Continued from the Regular Meeting on January 14, 2003]  Members present: Mayor Buddy Gwaltney, Commissioners Earl Purkerson, Wayne Barrett,  Marion Clark, Stephon Mills, and Bobby Brantley. Also present: Mark Edwards, Town Attorney  Mayor Gwaltney presided and Commissioner Purkerson gave the. prayer. Edwards, Town Attorney, record the minutes oft the meeting.  Int the absence of the Town Clerk, the Board agreed by unanimous consent to have Mark Commissioner Clark reported that she called David Lawrence regarding the role of the mayor Motion was made by Commissioner Mills, seconded by Commissioner Brantley, that the Board goi into closed session to consider aj personnel matter. The motion passed unanimously. Motion was made by Commissioner Barrett, seconded by Commissioner Mills, to return to The Mayor announced in regular session that the Board needed to reconvene to meet with the Town Manager to continue its discussion ofaj personnel matter. After discussion by the Commissioners, it was announced that the meeting would continue on Wednesday, January 22, Motion was made by Commissioner Mills, seconded by Commissioner Barrett, to recess meeting  and his] presence at the meeting.  regular session. The motion passed unanimously.  2003, at 6:30 pm.  until the announced time. The motion passed unanimously.  The meeting recessed at 9:10 pm.  Mark E. Edwards, Town Attorney, Acting Board Clerk  tccat    Pagesds 155  Regular Meeting ofthe Spring Hope Board ofCommissioners January. 21, 2003 6:30 pm  [Meeting Continued from the Regular Meeting on January 17,2003]  Members present: Mayor Buddy Gwaltney, Commissioners Earl Purkerson, Wayne Barrett, Marion  Clark, Stephon Mills, and Bobby Brantley.  Also present: Dia Huffman, Town Manager*; Mark Edwards, Town Attorney  *At the request oft the Board, the Town Manager was not present at the beginning oft the She arrived at approximately 7:15 pm after being called by the Mayor.  meeting.  Mayor Gwaitney presided.  Int the absence of the Town Clerk, the Board agreed by unanimous consent to have, Mark Edwards, Town The Board engaged in a general discussion of the role oft the Town Manager and her duties and  Attorney, record the minutes of the meeting.  responsibilities.  Motion was made by Commissioner Mills, seconded by Commissioner Brantley, to into closed session Motion was made by Commissioner Barrett, seconded by Commissioner Mills, to return to regular Thel Mayor announced in regular session that thel Board had completed its evaluation oft the Town Manager and that the Board had tormulated the following goals for the Town Manager to complete:  to discuss aj personnel matter. The motion passed unanimously.  go  session. The motion passed unanimously.  1) 2) 3) 4) 5) 6)  Those duties set out in N.C.G.S. $160A-1 148(1)t through (7) Perform the duties of any clerks in case of their absence Ensure that the town has a reliable water source and sewer system Prepare a list oft the streets and sidewalks owned by thet town; list those that are in need ofr repair; get two quotes on the cost ofi repairing these streets and sidewalks; and, work with the Board in prioritizing those streets and sidewalks to repair Work with the Planning Board strongly encouraging them to finish the new Prepare an annexation schedule, including: list the areas to be annexed; propose dates for possible annexation; and, research the potential revenue generated from the annexed property taking into account the potential future use oft the annexed  Zoning Ordinance as soon as possible  property  Motion was made by Commissioner Purkerson, seconded by Commissioner Mills, that the meeting be  adjourned. The motion passed unanimously. The meeting adjourned at 8:40 pm.  32h  at  Mark E. Edwards, Town Attorney, Acting Board Clerk    fhge 156  Regular Meeting ofthe February 11,2003 7:00 p.m.  Spring Hope Board ofCommissioners  Members present: Mayor James Gwaltney, Commissioners Earl Purkerson, Marion Clark, Stephon Mills, and Bobby Brantley. Commissioner Wayne Barrett was absent. Mayor Gwaltney presided and Commissioner Purkerson opened the meeting with a prayer. The minutes of the Regular Meeting of. January 4, 2003, January 17,2003 and January 21, 2003 were approved by Commissioner Mills, seconded by Commissioner Purkerson, passed  unanimously.  Commissioner Mills made a motion to approve the minutes of September 12, 2002, October 8, Zachary Lamm, son of Wayne and Sherry Lamm was present to fulfill his requirements for his Citizenship int the Community Merit Badge. Kenny Cook, leader ofthe boy scouts, along with Vance Brooks with the Wooten Company gave an update oft the Water Data for years 2001 and 2002. For the year 2001, the loss ofwater was 22.6%and fori the year 2002, the loss was 24.5%. He stated that the town had maxed out on the water capabilities and was going to spend some money to: find more water. He: stated that it would be in the town's best interest to find out where this water is going. He stated that the survey results that had been presented were preliminary, but some more detailed reports and recommendations would be brought back to the March Commissioner Brantley made a motion to adopt a Resolution to Establish Incentives for the Installation ofLow. Flowl Devices, seconded by Commissioner Mills and passed unanimously. This would include incentives for the replacement of existing standard faucets, shower head and Commissioner Brantley made a motion to adopt a Resolution for Designation of Applicant Agent by the NC: Division of] Emergency Management, seconded by Commissioner Clark and  2002, seconded by Commissioner Purkerson and passed unanimously.  other scouts was also present.  meeting.  toilets with low flow faucets, shower heads and toilets.  passed unanimously.    fage 158  Dawn Kempf who resides at 401 West Main Street read a seven-page letter that she wrote to the board stating that the house across from her which is owned by B &TI Produce which is being used as ai migrant camp is in violation oft the town'sz zoning ordinances. She was asking the board to enforce the ordinances while the house is vacant. Commissioner Brantley stated that hel knew for a fact there had been two to four families living there at some time. Dia Huffman, town manager stated that the town had found out that thel house was a registered labor camp last week. The registration gave officials clear evidence the house was violating zoning laws. Commissioner: Brantley asked the town attorney to get with the zoning administrator and the Dia Huffman, Town Manager stated that a leadership development program for Southern Nash County known as SONAC will begin classes February 17 and go for six weeks every Monday She also stated that she and George had been looking for a flat bed truck for several weeks. They checked out Capital Ford in Raleigh for a new: 2002-550 diesel dump truck. The price oft the truck with a state contract would be $32,500 depending on the rebate at the time ofs sale. Commissioner Purkerson made a motion tol buy the truck from Capital Ford. After discussion Commissioner Purkerson withdrew his motion and made ai motion to buy a truck at the cheapest price you can find, seconded by Commissioner Clark and passed unanimously. Commissioner Clark stated that Adolph Binkey was naming streets at the cemetery and was going to put them on metal stands. Dia stated she will talk to Clinton Hedgepeth to see ifit would work out okay. Commissioner Brantley stated that they should be permanent and in cement. Kenny Cook with the Boy Scouts stated that it would be something that the scouts could do for aj project. Commissioner Brantley stated that we accept the scout putting up permanent signs in] Meeks and Oakdale Cemetery, seconded by Commissioner Purkerson and Commissioner Mills made a motion to approve the requirements of the town manager drawn up by the board. The motion was seconded by Commissioner Purkerson and passed unanimously. Commissioner Brantley made a motion to go into closed session for NC-GS 143-318.11to establish or to instruct the public body's staff or negotiating agents concerning the position tol be taken by or on behalfoft the public body in negotiating the price and other material terms ofa contract or proposed contract for the acquisition ofreal property by purchase, option, exchange, or lease and two law suits. The: motion was seconded by Commissioner Mills, and passed  police chief and research this problem.  night until March 24" at the Spaulding Resources Center.  passed unanimously.  unanimously.    fage 158  After discussion Commissioner Purkerson made a motion to close the executive session and go back to the regular session, seconded by Commissioner Mills and passed unanimously. Since no action was taken, Commissioner Brantley made a motion to adjourn, seconded by  Commissioner Mills and passed unanimously.  Subittedby: bashogi Betsy Boykin Town Clerk  Attest:  Maygf    lagelsy  RESOLUTION OF THE' TOWN OF SPRING HOPE TO ESTABLISH INCENTIVES WHEREAS, The Town of Spring Hope desires to establish a Water Conservation Incentive  FOR THE: INSTALLATION OFI LOW FLOW DEVICES  Rate Structure to include incentives for the replacement of existing standard faucets, shower heads and toilets with low flow faucets, shower heads, and establishments install and use low flow faucets, shower heads, and toilets.  toilets, and  WHEREAS, The Town of Spring Hope desires that all new. homes and new commercial NOW THEREFORE, BE ITI RESOLVED, BY THE: BOARD OF COMMISSIONERS  OF THE TOWN OF SPRING HOPE:  That the' Town Board hereby authorizes the following schedule of credits to be applied against water and/or sewer bills for the replacement ofs standard, faucets, shower heads,  and toilets with low flow faucets, shower heads, and toilets.  Item Replacement ofl Faucet Replacement of Shower Head Replacement ofToilet  Credit $ 1.00 per fixture $ 3.00 per fixture $ 10.00 per fixture  One time credits shall apply to utility bills after evidence satisfactory to the Town has been provided and the Town's representative has inspected thei replacement: fixture(s). That the' Town Board hereby directs that all new homes and commercial establishments install low flow faucets, shower heads, and toilets and that standard faucets, shower heads, and toilets not be allowed ini new. homes and new commercial establishments.  ADOPTED, this /dayo of FEBRmey  2003 at Spring Hope, North  Carolina.  James Gwalthey, hals Betsy Boykin, Town Clerk    ATTESTED:    Ago  Regular Meeting ofthe March 11,2 2003 7:00 p.m.  Spring Hope Board ofCommissioners  Members present: Mayor James Gwaltney, Commissioners Earl Purkerson, Marion Clark, Stephon Mills,  Wayne Barrett and Bobby Brantley.  Also, present: Mark Edwards, Town Attorney; John Sharpe, Spring Hopel Enterprise; Deanne Boone, Nashville  Graphic.  Mayor Gwaltney presided and Commissioner Purkerson opened the meeting with aj prayer.  The minutes of the Regular Meeting of] February 11, 2003 were approved by Commissioner Clark and seconded Aaron Unrue and Eric Pullen gave an Eagle Scout presentation concerning Meeks and Oakdale Cemeteries. They plan to install street signs provided by Commissioner Brantley at both cemeteries, build flag holders SO American flags can be placed on Veteran' s grave. The Meeks Cemetery project consists of(1)c completing fence at the Pridgen property, (2) Plant a hedge row ofDwarf Burford Hollies along a fence (3) Remove brush The Wooten Company of] Raleigh gave at two-hour progress report concerning the options for upgrading the town's water and sewer system. The staff of the Wooten Company presented a Water and Sewer Capital Improvement Plan, Sanitary Sewer System Evaluation, Water Distribution System Analysis and Water Supply Dawn Kempf was asking for updates on the 17 items that shel had in her letter last month. Commissioner Brantley stated that there has been a problem that needed to be cleared up several years ago but the board let it  by Commissioner Mills and passed unanimously.  that covers many oft the graves (4) install a flag pole (5) Pour concrete slab.  Analysis.  lie and neverdeme-anyxthing ID, department and enforce the ordinance.  about it. Commissioner Barrett asked the town manager to get with the police  The Spring Hope Police Department Efficiency study was postponed until Commissioner Mills was present. Dial Huffman, Town Manager stated Mortex, formerly the K & R Sportswear Building was having an opening ceremony next week. She stated that some repairs were: needed to be made before they could open up: in six  months. They are expecting to create 50 or more. jobs to begin with.  Commissioner Brantley made ai motion to approved the following Budget amendments:  General Fund-Estimated Revenue 10-3610-0000 Cemetery Revenue 10-3670-0300 aleyfelecommunications 10-3850-0000 Insurance Proceeds  From $10,000 -0- -0-  To $14,800 $14,600 $10,600    Page Ibl  General Fund-Expenditure: approp. Amount Add] Line- Transfer to Water & Sewer 10-7100-0000 Contingency Water-Sewer Estimated Revenue 30-3970-0000 Transfer from Water & Sewer Water-Sewer Expenditure Approp. Amount 30-8100-9000 Contribution to Debt. Service  $50,000 $25,000  $45,000  -0-  $50,000  $77,000 $48,000  $175,000 -0-  30-8100-9300 New Lines  The amendments were seconded by Commissioner Purkerson and passed unanimously.  Commissioner Brantley stated that Owen Construction Company needed to come back and look at Ash Street and see ift they had some incentives to repair it. He stated that it could not be repair with curb and gutter with any more support thankéaw. We needed to go thru RSM Harris Associate to Owens Construction Company to Commissioner Brantley stated that George Meeks, Public Works Director has verified that we need to keep Louis Coley. IfMcCoy Jones leaves, we would already have a good employee on staff.. Commissioner Clark made ai motion tol hire Louis Coley, seconded by Commissioner Brantley and passed unanimously. Commissioner Brantley stated that he was having some stainless steel signs made to identify the rows int the cemeteries for the price of$ 6.25 per sign. The cost will be taken out ofhis commissioner's salary and put in the cemetery fund to pay for these signs. A motion was made by Commissioner Purkerson, seconded by Commissioner Barrett and passed unanimously. The board was very appreciative to Commissioner Brantley.  see what could be done.  There being no further business, the meeting was adjourned.  Subrgitted by: Kits.boybas Betsy Boykin Town Clerk  Attest:  Hg    fagel62  Minutes Regular Meeting oft the April 8, 2003 7:00 p.m.  Spring Hope Board ofCommissioners  Members present: Mayor James Gwaltney, Commissioners Earl Purkerson, Wayne Barrett and Marion Clark. Commissioners Stephon Mills and Bobby Brantley were absent. Mayor Gwaltney Also present: Mark Edwards, Town Attorney; Ken Ripley, Spring Hope Enterprise; and Deanna The minutes ofthe Regular Meeting of March 11,2003 were approved with corrections by Commissioner Clark:(Dawn Kempf was asking for updates on the seventeen items that she had in her letter last month). . Commissioner Brantley stated that there has been a problem that needed to be cleared up several years ago but the board let it lie and never did (instead of done) anything about it. Also, Commissioner Brantley stated that Owens Construction Company needed to come back and look at Ash Street and see ift they had some incentives to repair it. He stated that it could not be repaired with curb and gutter with any more support than he saw (instead of than saw), seconded by Commissioner Barrett and passed unanimously. The Board discussed the water situation concerning exploring the option ofa regional water system with Nash County. It was also discussed to talk with the Town ofNashville to see what could be done to keep the wells as backup. Commissioner Purkerson stated that we: needed to Dial Huffman, Town Manager went over the Police. Efficiency Study. The study was based on Dawn Kempf was present for an update on her letter, which she stated had not been addressed. Mark Edwards, Town Attorney stated that these items would have tol be decided by the zoning administrator. It was agreed that Dawn Kempf, along with Gene Strickland, owner of Strickland Industries would get with the town manager and work on these issues that Mrs. Kempfhad Mark Edwards, Town Attorney received a letter from Omega Rail Management concerning the underground pipelines int the Nash County Railroad right of way. Ifthe town agreed to the counter offer ofa one time payment of $10,000 he would start with drawing up easement  presided and Commissioner Purkerson opened with a prayer.  Boone, Nashville Graphic.  explore and endorse the options as stated by the town manager.  reports for each: month and policies and procedures of the department.  log  addressed.  documents and a survey oft the area would need to be done.  7    Hage 163  Dial Huffman, Town Manager gave a report ofs several streets and sidewalks that need repaired. She stated that she will be looking atj possible grants for the sidewalks getting estimates for streets repairs. Added to the list of streets was Branch sidewalks the area on Walnut Street by the post office was added. There will be a budget work session on April 30, 2003 at 6:00 p.m. The town manager stated that Sandra Morris, water and sewer clerk is insurance and retirement by working 20 hours per week or 1,000  tol be and will be Street and for the  eligible for medical  Barrett asked for documentation to be brought back to the board. hours per year. Commissioner  Commissioner Barrett stated that he had been approached the Recreation some of the lights were out at the ballfield because of an electrical by Commissioner Barrett stated that the fire department will be  Department that necessary parts to come in.  stated that he was waiting on Edwards Crane tol help him and for the problem. Mayor Gwaltney week. It will be approximately one to two months before doing some insurance ratings next There being no further business, the motion to adjourn was made Commissioner  getting results.  seconded by Commissioner Barrett and passed unanimously.  by  Purkerson,  Submittedb by: Betsy Boykin haslhy Town Clerk  Attest: E6A    Hage. 164  Minutes Special Meeting April 30, 2003 6:00PM  Spring Hope Board ofCommissioners  Members present: Mayor Gwaltney, Commissioner Brantley, Commissioner Mills, Commissioner Clark, and Commissioner Barrett. Commissioner Purkerson was absent due to  illness.  Others present: Dia Huffman, Town Manager. No citizens were present.  Mayor Gwaltney called the meeting to order and stated that the purposé ofthe meeting was to Town Manager Dia Huffman handed out a packet containing aj prepared draft copy ofa fiscal year 2003-2004 budget, a copy ofthe 2002-2003 budget, ai memo detailing major changes to be considered, and some informationi regarding fixed asset software from Logics Software. The council took a few minutes to look over the information provided before the Town Aside from a few minor housekeeping changes in the draft, the document was changed little. The items on the memo were said to be decided at the next regularly scheduled council very meeting. Once the items on the memo are decided on at the çouncil meeting, another budget workshop can be held. The Mayor set the next budget workshop to be May 21 at 6:00 PM. There being no further business, the Mayor adjourned the meeting at 7:301 PM.  hold a budget work session.  went through each item in the memo.  Manager  Submitted by: Dial Huffman Town Manager  A Mayor,  p  Attest:  Sluphaf    Hage la5  Minutes ofthe Regular Meeting Board ofCommissioners May 13, 2003 7:00 p.m.  Members present: Mayor. James Gwaltney, Commissioners Bobby Brantley, Stephon Mills, Wayne Barrett and Marion Clark. Commissioner Earl Purkerson was absent due to illness. Also, present: Mark Edwards, Town Attorney; John Sharpe, Spring Hope Enterprise; Deanna The minutes oft the Regular Meeting of April 8, 2003 and the Special Meeting of April 30, ,2003 were approved by Commissioner Clark, seconded by Commissioner Barrett and passed The decision of whether or not to join the North Carolina Local Government Debt Setoff Program was discussed. Commissioner Mills had several questions on the Memorandum of Understanding. It was tabled pending a request by Commissioner Mills for further information. Dial Huffman, Town Manager stated she has tried to get the Board of Adjustment members reappointed. She stated that William Williams and Bob Sutter were willing to serve again, but Bill Strickland had informed her that he would not serve at this time. She had asked Bill Newkirk to: serve and he: said he would. Commissioner Mills stated that he prefers not to appoint Commissioner Brantley made a motion to advertise tax liens for the year 2002, seconded by There were a few: items that needed tol be discussed concerning the fiscal year 2003-2004 budget. Dia Huffman, Town Manager stated that shel had a 3%i increase in salaries for all employees. Commissioner Brantley stated that the fair thing to do to all employees including the public works employees instead of giving them 3%1 raise is to give everyone a $75.00 per month increase.Commissioner Mills made a motion to give everyone $ 75.00 per month forall employees, seconded by Commissioner Brantley, passed. Commissioner Clark opposed. Commissioner Brantley stated that Officer Allen Proctor had received his adjustment for the With the recommendation from Commissioner Mills, the town manager had responded tol his request for a list oft the responsibilities of the town clerk and the water and sewer clerk. He  Boone, Nashville Graphic; Dial Huffman, Town Manager.  unanimously.  Bill Newkirk because has been listed as still owing taxes. Commissioner Mills and passed unanimously.  2001 and 2002 but had not received the 5% for this year.  stated they should not be the same.    Fboge 166  Under the recommendation oft the town manager, Commissioner tickets to $30.00, seconded by Commissioner Clark and  increase the zoning permits to $25.00 from $10.00. Also to increase Brantley made a motion to to $10.00 from $5.00, Fire Lane Tickets to $20.00 from $10.00 and the regular parking tickets  to add Handicapped Parking  passed unanimously.  Another item was the contract to Waste Industries on recycling. In discussing the Commissioner Brantley made a motion to have the recycling materials Industries every other week instead ofe every week which would $12,000 per year, seconded by Commissioner Clark and anyone needed two bins, they could get another  options, picked up by Waste cut the cost from $25,000 to passed unanimously. (She stated that if  one)  The privilege licenses software package was tabled due to expense. This is the second year of the Governor's Highway Safety Program Grant. The motion to purchase another car, seconded by Commissioner Barrett and $21,500 plus 5% increase within six months with the police Commissioner Mills and passed unanimously.  isi requesting $15,000 this year from the town for another car. Commissioner police department Commissioner Brantley made a motion to keep the entry level salary of police officers  Brantley made a passed unanimously.  of  chiefauthorization, seconded by  Dia Huffman, Town Manager stated that McCoy Jones was retiring October 31, 2003. Also, she stated that the Library Board was asking for more: money for Mills stated that the town was not responsible for the library, Clark stated that they were asking for $10,000 this year,and she enly-the-building wanted it she was requesting more: money this year for the library. Al Budget Session will bel held Wednesday, May 21,2 2003 at 6:00 p.m. Mark Edwards, Town. Attorney stated that he was working on the easement Commissioner Brantley made ai motion to make the following budget  next year. Commissioner Commissioner to go on: record that  Omega Railroad. He was also waiting for Ted Hopkins, surveyor to do the agreement with the  easement survey. adjustments: To  Water-Sewer Bowden Electric Pearson Pump Transfer Wooten Co.  From  $2,078.64 $4.534.74 $6,613.38 $ 648.93 $10,867.19  30-8100-3300  30-8100-1600  Hendricks Barnhill $10.218.26  30-8100-0400  New Line-Streets Maint-Fire Hydrants  The motion was seconded by Commissioner Mills and  passed unanimously.    Aage 16y  Commissioner Brantley stated that we need to go ahead in repairing sidewalks which would be Commissioner Barrett stated that the railroad company was moving some of the rail cars back in town. The town manager stated that she would ask the company to move the cars. They were working on revising the Zoning Ordinances, SO this could be added to the ordinances. Commissioner Clark stated that she was glad to see George Meeks Jr, public works director Commissioner Mills stated we were not successful as we had been on our finances, SO he was asking for Commissioner Brantley to be our finance officer. Commissioner Mills made a motion to appoint Commissioner Brantley as finance officer, seconded by Commissioner Clark and Commissioner Brantley stated that wel have spent $ 20,000 to find a water problem and have not had good! luck with the problem. He stated that we need to put water meters everywhere that water is used that does not now have a meter. Commissioner Brantley made a motion to authorize George Jr. and the town manager to replace meters everywhere in town that uses Eric Britson stated that an appeal will be heard at the Board of Adjustment meeting concerning Commissioner Mills made a motion to close the regular session and go into a closed session to discuss personnel and a pending contract, seconded by Commissioner Brantley and passed After discussion, Commissioner Mills made a motion to close the session and go back to the regular session, seconded by Commissioner Brantley and passed unanimously. There being noi further business, Commissioner Mills closed the meeting with aj prayer.  funded with Powell Bill.  present at the meeting.  passed unanimously.  water, seconded by Commissioner Clark and passed unanimously.  the Oakhill Apartments.  unanimously.  Submitted by: bopi  Attest:  Town Clerk  Mayor  52    lage 168  Minutes Special Meeting May 21, 2003 6:00P PM  Spring Hope Board ofCommissioners  Members Present: Commissioners Wayne Barrett, Bobby Brantley, Marion Clark, and Stephon  Mills  Members Absent: Mayor Gwaltney and Commissioner Earl Purkerson  Thej purpose ofthe meeting was to hold al budget workshop to work on1 the 2003-2004 Fiscal The town manager presented a new draft oft the budget to the commissioners highlighting the changes agreed to at the regularly scheduled council meeting on May 13, 2003. There were no changes made except at the request ofCommissioner Mills to raise all commissioners' salaries to $960 per year, up from $600 in the previous budget. The town manager agreed to raise the total salaries for commissioners to $4800, taking the extra $2400 out ofcontingency. Commissioner Mills also requested that the commissioners receive payment The town manager was also asked to check with the Public Works Director on the status oft the vehicles for the public works department, and to obtain a copy ofthe budget for the Spring Hope The public hearing was set for June 10, 2003 at the next regularly scheduled meeting.  Year Budget.  every month, rather than one timej per year.  Volunteer Fire Department.  The budget workshop concluded at 7:15PM.  Submitted by:  DQ Dial Huffman Town) Manager  Chup@an  Mayor  Ey    Page 169  Minutes ofthe Regular Meeting June 10,2003 7:00P.M.  Spring Hope Board ofCommissioners  Members present: Mayor James Gwaltney, Commissioners Earl Purkerson, Marion Clark, Wayne Also, present: Ken Ripley, Spring Hope Enterprise; Deanne Cooper, Nashville Graphic; Mark  Barrett, Stephon Mills and Bobby Brantley.  Edwards, Town Attorney, Dia Huffman, Town Manager.  Mayor Gwaltney presided and Commissioner Purkerson gave the opening prayer. The minutes oft the Regular Meeting of May 13, 2003 were approved with corrections. Commissioner Mills quoted as saying "the library is not an institute of the town". (exactly as on tape). Minutes oft the Special Meeting ofMay 21, 2003 were included in the motion Commissioner Clark and seconded by Commissioner Barrett and passed unanimously. by AF Public Hearing was. held for the Fiscal Year 2003-2004 Budget. Cherie Pinner stated that she had aj problem with the commissioners giving themselves ai raise. She thought it should go toward the police salaries. Commissioner Brantley stated that he was not going to take his wanted it to go toward the Contingency Fund. Commissioner Clark stated that wei salary needed this to year. increase the library fund of$500 more this year. Commissioner Purkerson also stated that we: needed to $500 to the library fund to help pay for the librarian salary. Bill Newkirk wanted to know the give town did not want to give the library fund more money. Commissioner Mills made a motion why to close the Public Hearing and go back to the regular meeting, seconded by Commissioner Brantley and Commissioner Mills stated that we give $ 500 to the library fund in a new line item,for a raise for Commissioner Brantley made ai motion to accept the Budget for fiscal year 2003-2004, seconded Commissioner Clark made a motion to take the Resolution to. Join the NCLocal Government Debt SetoffProgram off the table, seconded by Commissioner Barrett and passed unanimously. Commissioner Purkerson made ai motion to approve the Memorandum ofUnderstanding for the Dia Huffman, Town Manager had asked Glenn Edwards to serve on the Board of Adjustments and he agreed pending approval of the Council. Commissioner Brantley made ai motion to Edwards to the Board of Adjustment, seconded by Commissioner Purkerson and passed appoint  quoted  He  passed unanimously.  the librarian, seconded by Commissioner Barrett and passed unanimously.  Commissioner Mills and passed unanimously.  by  Debt Setoff, seconded by Commissioner Clark and passed unanimously.  Glenn  unanimously.    Page 170  The town manager reported that the surveyor was still working on the easement for the railroad. also stated that she had been working with Dennis Patton with the Upper Coastal Plain of Government on annexation. She will have more details at the next meeting. She also stated that she had met with Henry Dunton of Waste Industries about ai new contract concerning recycling. It was suggested that recyclables' materials bej picked up every two weeks instead ofevery week. Commissioner Mills stated that we need to contract another company. Commissioner Brantley made ai motion that we: negotiate a contract with Waste Industries on an experimental six months period to seel howi it would affect the residents, seconded Commissioner Previously, McCoy. Jones was going to retire in September 2003, but due to his lack of has in, Commissioner Brantley made ai motion to allow McCoy. Jones to work until March years 2004 he before he retires, seconded by Commissioner Clark and passed unanimously. The Town Manager had been talking with Chuck Braswell about options for Ash Street best estimate for the repair job was around $8610. Commissioner Mills stated that need repairs. The to1 monitor this project. Commissioner Clark made a motion tol leave this project up we to the town someone manager, George Meeks Jr. And The Wooten Company to verify that it will work, seconded The Town Manager also stated that she had a contract for Sandra Morris for a full time water and sewer clerk.Commissioner Purkerson made a motion tol hire her full time, seconded by Commissioner Clark, passed four to one with Commissioner Mills opposed. Commissioner Mills Commissioner Barrett welcomed Commissioner Purkerson,who has been sick back to the meeting. Commissioner Mills stated that the town managers' evaluation needed tol be completed soon. Budget adjustments were made by Commissioner Brantley- transfer $18,928.70 from the Commissioner Purkerson stated that he resigned from Finance Officer and nominated Town Clerk, seconded by Commissioner Clark and passed. Commissioner Mills There being no further business, the meeting was adjourned by Commissioner Purkerson and seconded by Commissioner Barrett and passed unanimously.  She  Clark and passed unanimously.  by  that  Commissioner Purkerson and passed unanimously.  by  disagreed with the Town Manager about what constitutes a contract.  30-8100-0400 account to the 30-8100-9100 account.  Betsy Boykin, opposed.  Submitted by: by Kew Town Clerk  Attest  ZE    Vage 171  Minutes ofthe Regular Meeting Board of Commissioners July 8, 2003 7:00 p.m.  Members present: Mayor ProTem Earl Purkerson, Wayne Barrett, Marion Clark, Stephon Mills Mayor Pro Tem Purkerson presided and Commissioner Clark gave the opening prayer. Also, present: Ken Ripley, Spring Hope Enterprise; The Nashville Graphic; Mark Edwards, The minutes of the Regular Meeting ofJune 10, 2003 were approved after corrections. (copy Commissioner Clark made ai motion to approve the 2002 Discoveries and Releases(attached) The SONAC program that Spring Hope, Middlesex, Bailey and Momeyer participated in ini the spring is moving forward. The Board needed to appoint a commissioner to represent the board. Ken Ripley was appointed to be the representative of the Planning Board. Dr. Howard Weeks, member of thel Planning Board will be serving as a citizen. Commissioner Mills stated that he would serve as representative for the Town Board. Commissioner Barrett recommended that we appoint Eric Britson or Dawn Kempf to serve on the committee as a citizen. Commissioner. Mills made a motion to appoint Eric Britson to the SONAC Steering Committee, seconded by Commissioner Barrett had some questions on the Solid Waste Management Plan drafted by Upper Coastal Plain of Government. Ann Whitley wasi not present at this time to explain the plan and to answer any questions. Dial Huffman, Town Manager stated that she would contact Mark Edwards, Town Attorney presented a draft of an Easement and Agreement Between Nash County Railroad and the Town of Spring Hope. He stated that the map should be ready by next The town manager stated that the annexation study is proceeding with the Upper Coastal Plain ofGovernment. The next step would be to go through a cost study analysis to see what it would cost the town to actually annex that particular area. She also stated that the sink hole on Ash  and Bobby Brantley. Mayor James Gwaltney was absent.  Town Attorney, Dia Huffman, Town Manager.  attached)  seconded by Commissioner Barrett and passed unanimously.  Commissioner Barrett and passed unanimously.  Ms. Whitley and see ifs she would be at the next meeting.  month.  Street has been repaired for the price of $ 8,610.    Page 172  Commissioner Purkerson had spoken with Allen Sherrod about painting parking spaces in the business area ofMain and Pine Street for a cost of$1200. This cost would include re-measuring the spaces that are totally invisible to see. Commissioner Brantley stated that he will contact Dia Huffman, Town Manager, stated that she had spoken with a representative from Waste Industries about recycling services. Waste Industries said it could be competitive with Waste Management on once per week pick-up. She stated that after the six month trial period with Commissioner Brantley discussed the adjustments that were supposed to have been made to the budget. Since the year has already been updated, the CPA will make the adjustments. Commissioner Mills asked about the situation that has been going oni for a while on thel house at Main Street and Raleigh Road. The town manager stated that they had moved the migrant workers back in the house, but she heard that they were: moving out that day and the town is wrapping up the problem. Commissioner: Mills stated that we: need to do whatever it takes toi fix it. He also stated that we: need to set a date for ai reevaluation ofthe town manager. The meeting In a prepared statement, Commissioner Mills stated that he wanted the board, mayor and the attorney tol know just how disappointed he was at their behavior at the last meeting. He stated that he asked the town manager to provide us with aj proper contract outlining the duties and responsibilities and pay oft the full time water clerk she insists she needs(statement attached) Commissioner. Mills stated that decisions are now affecting those in the extended areas of Spring Hope. He was asking that the town add one: seat to the council that represents those citizens who don't! have a voice and also this seat to be a two-year term added to carry the same weight as the other commissioner seats. Mayor Pro Tem Purkerson stated that he appreciated Commissioner Commissioner Brantley stated that the part time police officers have not been given a raise since he has been on the board. He made a motion to raise the salaries of part time police officers from $ 8.00 per hour to $9.00 per hour, seconded by Commissioner Barrett. After some  someone else to see if he could get a cheaper price.  service every other week that the Town would decide on how to proceed.  iss scheduled for Wednesday, July 16 th at' 7:00 p.m.  Mills' thoughts and concerns.  discussion the motion passed unanimously.  Commissioner Brantley stated that the following General Statutes have not been followed by the town: 160A-69: Mayor to preside over council; 160A-67. -General powers of Mayor and Council; 160A-296 Establishment and control of Streets; 159-25--Duties of the Finance Officer; 159-28-  Budgetaryaccounting for appropriations    Tage/73  Commissioner Clark stated she went to see. Mr. Gene Strickland, owner of Strickland She said he understood the problem on Poplar and Hazel Streets and hel has been hours per day and has not had time to clean up the problem. He said that some oft working the contracts have been filled and he was going to start moving some materials. He stated he Ann Whitley with the Upper Coastal Plain of Government arrived late for the  Industries. 18 may considera meeting. She went  buffer or placing some on his property in the county. over the Solid Waste Management Plan. Commissioner  plan with the corrections, seconded  Brantley made a motion to adopt the  by Commissioner Mills and passed unanimously.  There being noi further business, the motion to adjourn the meeting was made by Commissioner  Barrett, seconded by Commissioner Mills and passed unanimously.  Submitted by: Betsy Boykih bbjpw Town Clerk  Attest:  Mayor Pro Tem Earl Purkerson    fage 14  Minutes oft the Special Meeting Board of Commissioners July 16, 2003 7:00 p.m  Members present: Mayor. James Gwaltney, Commissioners Marion Clark, Stephon Mills and Wayne Barrett. Commissioner Bobby Brantley was absent and Commissioner Earl Purkerson  was absent due to illness.  The purpose oft the meeting was to discuss the evaluation of the town mânager. Commissioner Mills made ai motion to close the special meeting and go into a closed session to discuss personnel, seconded by Commissioner Clark and passed unanimously: After discussion, Commissioner Mills made ai motion to close the closed session and enter back into the special session, seconded by Commissioner Clark and passed unanimously. A discussion ensued over which evaluation form to use, either the Town ofKnightdale's or the one that Commissioner Mills had drafted. Commissioner Clarkstated that.either one will have to OMIT bemodified. Commissioner Barrett stated that it does not need tol be critical or non critical. Commissioner Clark stated that we should use Commissioner Mills' form as is. Commissioner Barrett stated that as long as it is not separated by critical or non critical that he would not have a problem. Commissioner Mills stated that the Board should use the criteria and add the last five Commissioner Mills made ai motion to take the Town ofl Knightdale evaluation form and add the categories that he used in his form and combine them, seconded by Commissioner Clark and Commissioner Clark made ai motion to have the mayor as aj part oft the evaluation oft the town manager, seconded by Commissioner. Barrett and passed mmimosly/Commisioner Mills did Commissioner Clark made aj motion to adjourn, seconded by Commissioner Barrett and passed  items that were mentioned.  passed unanimously.  not vote, but walked out oft the meeting)  unanimously.  Subpitted Betsy Town Clerk  Attest:  EMay      Page 175  Regular Meeting ofthe August 12, 2003 7:00 p.m.  Spring Hope Board ofCommissioners  Members present: Mayor Buddy Gwaltney, Commissioners Wayne Barrett, Marion Clark, Earl Purkerson. Commissioners Bobby Brantley and Stephon Mills were absent. Also present: Mark Edwards, Town Attorney; Ken Ripley, Spring Hope Enterprise; Dia Mayor Gwaltney presided and Commissioner Purkerson opened with a prayer.  Huffman, Town Manager.  Commissioner Clark made ai motion to approve the minutes oft the regular meeting on July 8, 2003. Commissioner Barrett seconded the motion and it passed unanimously, Commissioner Clark made the motion to approve the minutes of the Special Meeting of. July 16, 2003. Commissioner Barrett seconded the motion and it passed unanimously.  Dia Huffman, Town Manager, stated that The North Carolina General Assembly passed Session Law 2003-169 for the Adverse Reactions to smallpox vaccination. Local government agencies that employ law enforcement are required to pass aj policy relating to adverse reactions to the smallpox vaccine by September 10, 2003. This law requires local governments to adopt a policy establishing how they will deal with missed work time by employees who are having an adverse reaction to the vaccine. Commissioner Clark made a motion to adopt the policy, seconded by The town manager stated that every five years all municipalities must update the Local Water Supply Plan and are also required to submit a Water Shortage Response Plan. Commissioner Clark made a motion to adopt the Water Supply Plan and the Water Shortage Response Ordinance, seconded by Commissioner Purkerson and passed unanimously.  Commissioner Purkerson and passed unanimously.  Mark Edwards, Town Attorney stated that the Easement Agreement with Omega Railroad has been finalized. The town insurance has to be maintained and ifit was agreeable, a resolution has tol be passed. Commissioner Purkerson made a motion to approve a resolution, seconded by Commissioner Clark and passed unanimously. Commissioner Barrett asked whose responsibility itwast to maintain the paved section at the railroad crossings ( the State or the Railroad System)? Commissioner Clark asked the Manager to contact the railroad to see who would take care of the  situation.    age/76  Dia Huffman, Town Manager stated that Vance Brooks with' The Wooten Company will be ata a Special Town Board Meeting on August 27, 2003 at 6:00 p.m. to discuss a Regional Water The town manager also stated that ChiefTim Denton hired Curtis Hawkins, Jr. as a police officer. He has just graduated from the Basic Lawl Enforcement Training School. Dial Huffman, Town Manager stated she received a letter from the Office ofthe State Fire Marshall. It stated that the Spring Hope Volunteer Fire Department completed the evaluation of the insurance classification for the Spring Hope Fire Insurance District and advised that the protection class is a Class 5. Also, the town manager stated that Oakdale and Meeks Cemeteries gravel streets are washed out. She was asking the board permission to have the streets re- graveled. It was suggested to get some prices from contractors. She also stated that she was looking into switching the phone services to. Information Technology Services which would save money. She will know the cost after getting with the representatives. She stated that George Meeks Jr. has ordered two hundred fifty meters(250)and will start installing those on Monday, Commissioner Clark stated that Gene Strickland, owner of Strickland Industries, had moved some ofhis equipment and cardboard off the street. She commended Mr. Strickland for what he Commissioner Barrett asked about the Board of Adjustments Meeting that was to be held, but the meeting was done by telephone. The town manager stated she had aj problem with getting the members together for a meeting, sO she decided to call everyone. Commissioner Clark stated she would be more satisfied about it ift the Board of Adjustment meeting was rescheduled. A meeting for an annual evaluation on the town manager will be held on August 20, 2003 at 6:30 p.m. At that time, the Mayor will have compiled the scores and will present them to the town Commissioner Purkerson made ai motion to go withl Plan 2 for the Water Shortage Plan, Commissioner Purkerson made a motion to adjourn, seconded by Commissioner Clark and  System.  August 18, 2003.  had done to improve his place of business.  manager.  seconded by Commissioner Clark and passed unanimously.  passed unanimously.  Submitted By:  Attest: Mayor  Town Clerk  EEpe    A Resolution of the' Town Council ofthe' Town of Spring Hope Authorizing the Town Manager to Execute the Sewer Easement with Omega Railroad, L.L.C., dated August 12, 2003  Whereas, the Town Council ofthe Town ofSpring Hope hereby determines that it is necessary and proper for the Town to enter into that Sewer Easement with Omega Railroad,  L.L.C., dated August 12, 2003; and  Whereas, it is necessary for the Town Council to authorize the Town Manager to execute this Sewer Easement with Omega Railroad, L.L.C., dated August 12, 2003, on behalfofthe  Town of Spring Hope.  Now, Therefore, Be It Resolved by the Town Council oft the Town of Spring Hope that: The Town ofSpring Hope shall enter into that Sewer Easement with Omega  1.  Railroad, L.L.C., dated August 12, 2003.  2. The Town Manager is authorized and directed to execute such Sewer Easement with Omega Railroad, L.L.C., dated August 12, 2003, on behalfofthe Town of Spring Hope.  Adopted this the 12" day of Kosost  2003.  Mayor  Town Clerk  ER  Lhayhafs  E CAROLINA     Tage 17  Minutes Regular Meeting Spring Hope Board of Commissioners September 9, 2003 7:00 p.m.  Members present: Mayor Buddy Gwaltney, Commissioners Wayne Barrett, Marion Clark,  Stephon Mills and Earl Purkerson.  Members absent: Commissioner Bobby Brantley.  Also present: Ken Ripley, Spring Hope Enterprise; Mark Edwards, Town. Attorney  Commissioner Clark made a motion to approve the minutes ofthe regular meeting of August 12, 2003. Commissioner Barrett seconded the motion and it passed unanimously. Commissioner Clark made a motion to approve the minutes of the special meeting of August 20, 2003. Commissioner Barrett seconded the motion and it passed unanimously. Commissioner Clark made a motion to approve. the minutes of the special meeting of August 27,2003. Commissioner Commissioner Clark: made a motion to close the streets for thel Pumpkin Festival as we. have in the past several years. Commissioner. Barrett seconded the motion and passed unanimously. The town manager stated that she sent a letter to the Department ofTransportation requesting The Church ofGod ofProphecy located on the corner ofl Main and. Ash Street has asked for permission from the board that part ofA Ash Street, Main Street,Poplar Street and Branch Street bec closed on September 27, 2003 to hold a bike-a-thon from 9:00 a.m to 12:00 noon. After discussion of parking and other issues, Commissioner Clark recommended that the members of the church get back with the town manager and consider the park. The town manager stated that she will get in touch with Carolyn Baker from the church to discuss this problem. Commissioner Barrett made a motion to close the regular meeting and go into a Public Hearing tol hear a request for as special use permit for a Bingo Parlor at 1161 E. Bunn Lane from Keisha Ocean and Samuel Battle, seconded by Commissioner Clark and passed unanimously. The town manager stated that the town had received approval by the planning board. They recommended pre-inspections for fire and building code violations and hours of operation to be in compliance with the Spring Hope Zoning Ordinances and the Town Codes. After discussion of hours of operation, loud: speakers, noise and traffic, Commissioner Clark made a motion to close the Public Hearing and go back to the regular meeting, seconded by Commissioner Barrett and  Barrett seconded the motion and passed unanimously.  closing oft the streets for the festival and parade.  passed unanimously.    flage 198  Commissioner Clark made a motion to grant ai request for a Special Use Permit for a bingo palor.- at116) East Bunn Lane, seconded by Commissioner Mills and passed unanimously. The town manager stated that she was. looking into changing our. local telephone service from Sprint to Information Technology System which would be on state contract. She was waiting to She also stated that the town office will be closed Wednesday, September 10, 2003 from 11:00 The town manager stated that she will be at the. Annual Conference oft the International City/County Management Association from Saturday, Septèmber 20th until Wednesday,  hear back from the company.  a.m. to 5:00 p.m. for a Debt Set Offt training session at Greenville.  September 24t  The town manager stated the Planning Board will meet' Thursday. September 18th at 5:30 tol hear arequest fora a Special Use Permit for ai recreation center at the corner of Ash and Branch Street.(former "Benny's") owned by Julius Wiggins. She encouraged all town board members to  attend this meeting.  Dia Huffman, town manager presented some budget adjustments: Change Expenditure 10-5100-7200 -Capital Outlay Car to GHSP Year One Grant Car Add: Revenue: New! Line Item: GHSP Year One Grant Reimburse- $ 15,000 Add Expenditure -New Line Item: GHSP Year Two Capital Outlay-$ 15,000 Commissioner Barrett made ai motion to accept these budget adjustments, seconded by  Commissioner Purkerson and passèd unanimously.  Commissioner Purkerson apologized for arriving late for the meeting. He was late leaving the There being no. further business, Commissioner Barrett made a motion to adjourn, seconded by  doctor'soffice.  Commissioner Mills and passed unanimously.  Submitted by: Betsy Elap Town Clerk  Attest: Mayor    Page 179  Minutes Regular Meeting October 14, 2003 7:00 p.m.  Spring Hope Board of Commissioners  Members present: Mayor Buddy Gwaltney, Commissioners Marion Clark and Stephon Mills. Members absent: : Commissioners Wayne Barrett, Earl Purkerson and Bobby Brantley. The meeting was rescheduled for October 28, 2003 at' 7:00 p.m due tol lack of quorum.  Minutes Regular Meeting October 28, 2003 7:00 p.m.  Spring Hope Board of Commissioners  Members present: Mayor Buddy Gwaltney, Commissioners Wayne Barrett, Earl Purkerson,  Marion Clark and Stephon Mills.  Members absent: Commissioner. Bobby Brantley.  Also present: Ken Ripley, Spring Hope Enterprise; Dia Huffman, Town Manager. Mayor Gwaltney presided and Commissioner Purkerson opened the meeting with a prayer. Commissioner Clark made aj motion to approve the minutes of September 9, 2003. Commissioner Mills seconded the motion and it passed unanimously.  A resolution that designates the town manager as thej primary person to handle all documentation and correspondence with the North Carolina Division of] Emergency Management and FEMA pertaining to Hurricane Isabel was motioned to be approved by Commissioner Purkerson. Dial Huffman, Town. Manager, stated that she received the audit report from Gerrelene Walker, CPA on Monday, October 27, 2003. She will be at the November 11,2003 meeting to review: it  Commissioner Clark seconded the motion and it passed unanimously.  with the board and to answer any questions.    Vagel8o  She also stated that she had been looking into getting carpet for the front office and the town managero office. She had a price of $1500.00 for both rooms. Commissioner motion to purchase carpet for both rooms. Commissioner Barrett seconded the Purkerson madea  passed unanimously.  motion and it adjourn, seconded  There being no further business, Commissioner Purkerson made ai motion to  by Commissioner Mills and passed unanimously  Suhmitted by: Betsy zaju Boykin Town Clerk  Attest: Mayoy!  -  SAU    Hage 181  Minutes Regular Meeting Spring Hope Board ofCommissioners November 25, 2003 7:00 P.M.  Members present: Mayor Buddy Gwaltney, Commissioners Earl Purkerson, Wayne Barrett, and  Marion Clark.  Members absent: Commissioners Bobby Brantley and Stephon Mills.  Also present: Ken Ripley, Spring Hope Enterprise; Mark Edwards, Town. Attorney; Dia Mayor Gwaltney presided and Commissioner Purkerson opened with' aj prayer.  Huffman, Town Manager.  Commissioner Clark made a motion to approve the minutes ofthe meeting on October 14, 2003 and the re-scheduled meeting on October 28, 2003. Commissioner Barrett seconded the: motion and it passed unanimously. The meeting on October 14th had to be re-scheduled due to lack ofa Gerrelene Walker, the Town's CPA, gave aj presentation ofthe Fiscal Year 2002-2003 Audit Report. She stated that the internal control procedures as a whole were very much improved but the recommendations in her management letter should be given some consideration. Vance Brooks and Dan Boone, representatives ofThe Wooten Company, gave an updated presentation ofthe Water and Sewer Capital Improvement Plan. They made recommendations as to what the Town should do regarding its water quantity issues. The Board will have to Dial Huffman, town manager, reported that the Public Works Department will be flushing hydrants on Friday and Saturday nights, November 14th and 15th from midnight to 3:00 A.M. The town manager announced that the holiday luncheon for all employees and commissioners The town manager stated that she was working on scheduling a retreat for the month ofJanuary. The town manager stated that she had been talking with the CPA about purchasing fixed asset software. Since then, she had purchased software and has been working with it. Ms. Walker suggested that the Board pass ai resolution allowing the town to only inventory assets valued at  quorum.  decide which option to choose at the December 9, 2003 meeting.  will be Friday, December 19th, at noon at the Community Building. She tentatively scheduled it for January 9, 2004 from 9:00 A.M. to noon,  $3000.00 or above.    Vage 181  Finally, the town: manager reported that she had been talking to ITS about switching to their local telephone services. She was waiting on: more: information. She also informed the Board that the Commissioner Barrett asked the town manager why the fire hydrant was wrapped up at the corner ofNash and Walnut Streets. She stated that she did not know, but would find out. There being no further business, Commissioner Purkerson made ai motion to adjourn the meeting. The motion was seconded by Commissioner Barrett and passed unanimously.  new council members would be sworn in at the next meeting.  Submitted by: betajhas Betsy Boyln Town Clerk  Attest:  Mayof    Pege H2  Minutes Regular Meeting Spring Hope Board of Commissioners December 9, 2003 7:00 p.m.  Members present: Mayor Buddy Gwaltney, Commissioners Marion Clark, Stephon Mills and  Wayne Barrett,  Members absent: Commissioners Earl Purkerson and Bobby Brantley.  Also present: Dia Huffman, Town Manager; Ken Ripley, Spring Hope Enterprise; Mark Commissioner Clark made ai motion to approve the Regular Minutes ofNovember 25, 2003. Judge Quentin Sumner was present to: swear ini newly elected commissioners Stanley Hawley Commissioner Mills presented the Mayor with a plaque for Commissioner Brantley(who was Kathy Hawkins, Community Relations Manager with Progress Energy was present to introduce For several months, the board and the citizens have heard from the town engineers, The Wooten Company about the water quantity issues and various options of how to deal with) having enough water and preparing for growth. Last month The Wooten Company gave a final presentation and their recommendations to the board which included building new wells, running a line from Nashville, and joining in a county wide water system. Commissioner Clark made a motion to go with the county wide water system. Commissioner Hawley seconded the motion and passed, There were some planning board members whose terms expired. Eugene Griffin, Ken Ripley, and Dr. Howard Weeks have agreed to serve again. Brian) Brantley has agreed to: serve again, pending Nash County's sapproval. Eric Britson has agreed to serve on the board replacing George Godwin. Commissioner. Newkirk made a motion to approve these appointments for the Spring Hope Planning Board. Commissioner Clark seconded the motion and passed unanimously Commissioner Clark made a motion to adopt the resolution for an Incumbency and Authorization Certificate for al business credit card. Commissioner Hawley seconded the motion,  Edwards, Town Attorney.  Commissioners Mills seconded the motion and it passed unanimously.  and Bill Newkirk.  absent) for the work and dedication that he had done for the town.  herselfand to meet the board members.  Commissioner Barrett opposed.  passed. Commissioner Barrett opposed.    Page. 183  Commissioner Clark made ai motion to adopt ai resolution of the Town Council oft the Town of Spring Hope to allow for an Inventory of the Town's 'sl Fixed Assets Valued at or Above $3,000. Mark Edwards in his Town. Attorneys's report stated that his only suggestion was that the zoning Dia Huffman, Town Manager stated that the Christmas luncheon will be held in the Community Building on Friday, Deçember 19, 2003 Something Different ofWilson will be catering the Dia Huffman, Town Manager stated that a Retreat will be. January gth in the conference room of Dia Huffman, Town Manager stated that a class to new and current commissioners, mayors and managers will be held in January for anyone that would be interesting in going. Dia Huffman, Town Manager stated that the police department will be giving a presentation to the board about a grant for mobile data terminals at the January meeting. Dia Huffman, Town Manager stated that a Christmas event will be held down town this year on December 11" from 5 PM until 81 PM: sponsored by downtown businesses. Dia Huffman, Town Manager stated that the town offices will be closed Wednesday through Friday, December 24th through December 26th for the Christmas holidays and on January 1st Commissioner Clark stated that it was important that the newspaper reporters get their information for the paper that week. She thought it would be better to change the board meetings to the second Monday ofe each month from the second Tuesday of each month. She made a motion to make this change. Commissioner Hawley seconded the motion and passed  Commissioner Newkirk seconded the motion and passed unanimously.  ordinance be updated.  holiday meal.  the Spring Hope Library.  for New Year's Day.  unanimously.  Commissioner Newkirk made a statement that ifa any citizen wanted to speak at the meetings that they be put on the agenda. The town manager said that the Board could discuss this issue at There being no further business, Commissioner Hawley made a motion to adjourned. Commissioner Newkirk seconded the motion and passed unanimously.  the retreat.  Submitted by Betsy Boykin Town Clerk  Attest: Mayo  Bazhois    AI RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF SPRING HOPE TO ALLOW: FOR. ANINVENTORY OF THE TOWN'S FIXED ASSETS  VALUED AT OR. ABOVE: $3000  WHEREAS, it is necessary for the Town of Spring Hope to have an  accurate record ofits fixed assets, and  WHEREAS, tol keep the inventory from growing into a long and ever- changing list it has been determined that it would be prudent to adopt a provision toi inventory items valued at or above $3000.00. Items valued at less than $3000.00 are easily replaçeable and would not alter the master asset inventory list.  NOW, THEREFORE BE IT RESOLVED by the Town Council oft the Town of Spring Hope that it shall seek to inventory fixed assets valued at or  above $3000.00.  Adopted the 9"ayo of PRnoI 2003.  Mpor  Satiybai  A E aa    A. RESOLUTION OF THE TOWN COUNCIL OF THE' TOWN OF SPRING HOPETO. ALLOWTOWN OFFICIALS TO APPLY FOR. AND USE. A BUSINESS CREDIT CARD FOR TOWN RELATED PURCHASES AND  TRANSACTIONS  WHEREAS, some purchases and transactions made by' Town ofSpring Hope employees and officials are. made outside ofTown and require on-site  payment, and  WHEREAS, First Citizens Bank and Trust Company will supplya business credit card to the Town of Spring Hope upon completion ofa business credit card application and the attached Incumbency and Authorization  Certificate.  NOW, THEREFORE BEI IT RESOLVED by the Town Council ofthe Town of Spring Hope that it shall seek a business credit card to provide foroff- site purchases and transactions by Town employees and officials.  Adopted the gr day of fDansen  2003.    hyhye  HOPE -  B 3 3S 61 1