AGENDA Sawmills Town Hall Tuesday, October 20, 2020 6:00 pm  Regular Meeting of the Sawmills Town Council  1. Calll To Order 2. Invocation 3. Pledge of Allegiance 4. Adopt Agenda 5. Approve Meeting Minutes 6. Public Comment 7. Recognitions: A. Recycle Rewards 8. Financial Matters: 9. Public Comment 10. Updates:  Mayor Johnnie Greene NC Representative Destin Hall Mayor Johnnie Greene Mayor Johnnie Greene Mayor. Johnnie Greene Mayor. Johnnie Greene Mayor Johnnie Greene Mayor Johnnie Greene Mayor Johnnie Greene Mayor Johnnie Greene Mayor Johnnie Greene Mayor Johnnie Greene Town Manager Chase Winebarger Mayor. Johnnie Greene Mayor. Johnnie Greene Mayor Johnnie Greene  A. September 15,2 2020 Regular Meeting Minutes B. September 15, 2020 Closed Session Minutes  A. Granite Falls Middle Boosters Club Donation Request B. South Caldwell Athletic Club Donation Request  A. Code Enforcement Report B. Town Manager Updates .Council Comment  11. Closed Session: NCGS14318.I10X0)  12. Adjourn    Page 1 of7  TUESDAYSEPTEMBER 15, 2020  TOWN OF SAWMILLS REGULAR COUNCIL MEETING  6:00 PM  COUNCIL PRESENT Mayor Johnnie Greene Clay Wilson Melissa Curtis Joe Wesson Rebecca Johnson COUNCIL ABSENT Keith Warren  STAFF PRESENT Chase Winebarger Julie A Good Terry Taylor  CALL TO ORDER: Mayor Johnnie Greene called the meeting to order at approximately  6:02pm.  INVOCATION: Mayor Johnnie Greene gave the invocation.  PLEDGE OF ALLEGIANCE: Mayor Johnnie Greene led the Pledge of Allegiance.  ADOPT AGENDA: Mayor Johnnie Greene asked for a motion to adopt the September 15, 2020 agenda, with an amendment, adding line item 7C, Budget Ordinance Amendment. Rebecca. Johnson made par motion, and Clay Wilson seconded, to adopt the amended September  15, 2020 Agenda. All were in favor.  APPROVE AUGUST 18, 2020 REGULAR MEETING MINUTES: Mayor Johnnie Greene asked foramotion to approve the August 18, 2020 regular meeting minutes. Melissa Curtis made a motion, and Clay Wilson seconded, to approve the August 18, 2020  regular meeting minutes. All were in favor.  APPROVE AUGUST 18, 2020 CLOSED SESSION MINUTES: Mayor Johnnie Greene asked for a motion to approve the August 18, 2020 closed session minutes. Rebecca Curtis made a motion, and Joe Wesson seconded, to approve the  18, 2020  closed  August  session minutes. All were in favor.  PUBLIC COMMENT: Mayor Johnnie Greene asked if anyone had any questions or    September 15,2020 Page 2of7  comments at this time.  Gloria Cline, 1991 Stamey Road, spoke regarding her code enforcement case. Mary O'Brian, 2644 Mission Road, spoke regarding her utility bill.  FINANCIAL MATTERS:  DISABLED AMERICAN VETERANS CHAPTER 6 DONATION REQUEST: Mayor Johnnie Greene stated that the Disabled American Veterans Chapter 6 had requested a Joe Wesson made ai motion, and Melissa Curtis seconded, to give a donation int the amount of one hundred dollars ($100.00) to the Disabled American Veterans Chapter 6. All were in  donation ini the amount of fifty dollars ($50.00).  favor.  SAWMILLS FIRE AND RESCUE DONATION REQUEST: Mayor Johnnie Greene stated that during the May 17, 2016 Council meeting, ai resolution was passed to set aside a week in September as Sawmills Volunteer Fire and Rescue Appreciation Week. As a way to continue to show the Town's support, a donation is recommended for the Sawmills Volunteer Joe Wesson made ai motion, and Melissa Curtis seconded, to give a donation in the amount of five hundred dollars ($500.00) to the Sawmills Volunteer Fire and Rescue Department. All  Fire and Rescue Department.  were in favor.  BUDGET ORDINANCE AMENDMENT: Mayor Johnnie Greene stated that on June 2, 2020, Town Manager Chase Winebarger spoke with him regarding CARES Funding-COVID- 19. By establishing a special revenue fund, all transactions in regards to revenue and expenditures related to COVID-19, will be accounted for and reportable to all agencies involved. Mayor. Johnnie Greene stated that he spoke with Council on. June 2, 2020, regarding creating a special revenue fund and a vote wast taken by straw vote on June 2, 2020, as follows:  Melissa Curtis, at 8:42pm, voted in the affirmative; Clay Wilson, at 8:44pm, voted in the affirmative; Keith Warren, at 8:47pm, voted in the affirmative; Rebecca Johnson, at 8:49pm, voted in the affirmative; Joe Wesson, at 8:52pm, voted in the affirmative.  Mayor Johnnie Greene stated that with establishing the special revenue fund a budget Clay Wilson made a motion, and Melissa Curtis seconded, to approve the budget amendment  amendment would need to be made for CARES Funding-COVID-19.  for CARES Funding-COVID-19. All were in favor.    September 15, 2020 Page 3 of7  DISCUSSION:  MOUNT ZION SANITATION AGREEMENT: Mayor Johnnie Greene stated that during Council's February 10, 2010 meeting, in exchange for signing an easement, Mount Zion Baptist Church asked the Town to agree to reduce their monthly sanitation charge by not charging the parsonage (which, until 2018, was the Church daycare and parsonage together) and the music building instead of a lump sum payment oftwo thousand dollars ($2,000.00), which the Town was ready to offer Mount Zion Baptist Church for the easement. When the Town changed its sanitation policy and sanitation fees, Mount Zion called into question this agreement. As of August 31, 2020, the daycare/parsonage account should have been charged one thousand nine hundred fifty-one dollars ($1,951.00) in sanitation fees and the music director account should have been charged eight hundred seventy-eight dollars ($878.00) in sanitation fees for a total of two thousand eight hundred twenty-nine dollars Clay Wilson made ai motion, and Joe Wesson seconded, to start charging the daycare account and music director acct sanitation fees starting March 2021. All were in favor.  ($2,829.00) that Mount Zion has not been charged.  PUBLIC COMMENT: Mayor Johnnie Greene asked if anyone had any questions or  comments at this time. No one wished to speak. UPDATES:  SEPTEMBER CODE: ENFORCEMENT REPORT: Town Planner Dustin Millsaps stated  that there are ten (10) code enforcement cases open:  Carolyn Bray/Robyn Brittian, owner 2570 Baker Circle. Abandoned Mobile Home/Garbage and Rubbish. Town Planner Dustin Millsaps stated that he is working with Town Attorney Terry Taylor to abate the property. Town Planner Dustin Millsaps also stated that he will treat this as a Junk and Debris and not minimum housing. Ifso, the Town can proceed to abate after thirty (30) days of notice. Town Planner Dustin Millsaps stated that he got a quote that will demo entire trailer and haul offa all debris including our equipment, labor and fees. Town Planner Dustin Millsaps stated that the quote is four thousand one hundred dollars ($4,100.00). Town Planner Dustin Millsaps stated that he rode by the property and it is still in the same condition Teresa Annas Compton, 4486 Sawmills School Road. Abandoned Mobile Home/Garbage and Rubbish. Town Planner Dustin Millsaps stated he received a complaint on January 13, 2020. Town Planner Dustin Millsaps stated that a NOV letter was sent out on January 23, 2020 with a deadline of February 10, 2020. Town Planner Dustin Millsaps stated that the trailer is not finished and located on the same  and would like to discuss demolition;    September 15, 2020 Page 4 of7  property as the Compton house that the Town abated in 2018. Town Planner Dustin Millsaps stated that staff will investigate and work with attorney for possible courses of abatement. Town Planner Dustin Millsaps stated that one (1) of Ms. Compton's sons is scheduled to meet with staff in late February to work towards getting the property in his name and get the property cleaned up. Town Planner Dustin Millsaps stated that staff1 has is waiting for Ms. Compton's son to schedule a time to come in and speak with staff regarding this property. Town Planner Dustin Millsaps stated that he went by the property on September 10, 2020 and the property is still in same condition with extremely high grass and would recommend demolition; Dalel E: and Debra Miller, 4434. Jess Dr. Garbage and Rubbish/Property Maintenance. Town Planner Dustin Millsaps stated that a complaint was received on January 28, 2020. Town Planner Dustin Millsaps stated that the complaint addressed two (2) separate properties and possible violations. A NOV letter was sent on February 13, 2020, with a deadline of March 4, 2020 for the Miller property. Town Planner Dustin Millsaps stated that the Miller property isi in violation for having high grass/vegetation and junk and garbage located around the property. Town Planner Dustin Millsaps stated another complaint was received on. May 7, 2020 and a final letter was sent on May 13,2020, with a deadline of May 31,2020. Town Planner Dustin Millsaps stated that on June 1, 2020, staff spoke with Mrs. Miller, who has a medical condition, and she asked for an extension and stated that she is working on getting the property cleaned up. Town Planner Dustin Millsaps stated that on September 10, 2020, a new tenant is cleaning up the property and is 34 of the way done. Town Planner Dustin Denise Dotson/William S Annas, II, 4095 Gatewood Dr. Abandoned Mobile Home/Minimum Housing. Town Planner Dustin Millsaps stated that a complaint was received on March 5, 2020, and ai regular NOV letter and a certified NOV letter was sent on March 5, 2020, with a deadline of March 23, 2020. Town Planner Dustin Millsaps stated that the mobile home has been sprayed painted and has an apparent tenant, however, the water meter has been pulled from the property. Property was cleaned up. However, Mr. Annas informed Town Planner Dustin Millsaps that ai new tenant has moved in the mobile home. Town Planner Dustin Millsaps stated that a second NOV letter was sent on May 15, 2020 with a deadline of June 15, 2020 for additional garbage on property. Town Planner Dustin Millsaps stated that staff will investigate and work with Town Attorney for possible courses of abatement. Town Planner Dustin Millsaps stated that he went by the property on September 10, 2020 and all garbage has been picked up, however, the house has multiple windows Steve and Mary Hand, 2511 Baker Cir. Garbage and Rubbish/Property Maintenance. Town Planner Dustin Millsaps stated that a complaint was received on April 20, 2020. Town Planner Dustin Millsaps stated that the complaint states that the property is overgrown and consist of junk vehicles. Town Planner Dustin Millsaps stated that a regular letter was sent on April 23, 2020, with a deadline of May 15, 2020. Town Planner Dustin Millsaps stated that staff will investigate further. Town Planner Dustin Millsaps stated that he had contacted the property owner and the junk has been  Millsaps stated that he will issue a final citation;  smashed out which is now a minimum housing violation;    September 15, 2020 Page 5of7  removed, but the junk vehicle still remains. Town Planner Dustin Millsaps stated he Deaton Robin and Denise Holler, 4689 Greenwood Terrace. Rubbish/High Grass. Town Planner Dustin Millsaps stated that he received two (2) complaints about this property on August 11, 2020. Town Planner Dustin Millsaps stated that al NOVI letter was sent to the property owner. Town Planner Dustin Millsaps stated that on August Ronald B and Cynthia H Herman, 4126 Shoun Dr. Accessory Structures, Residential and 154.30 Minimum Requirement ofDwelling. Town Planner Dustin Millsaps stated that he received a complaint that someone was living in a shed behind a rental property. Town Planner Dustin Millsaps stated that the property owner and property tenants were sent a NOV letter. Town Planner Dustin Millsaps stated that he was informed that the tenant in the shed has now moved out and the shed had been repossessed. Town Planner Dustin Millsaps stated that he is trying to verify the information to see ifit is true. Town Planner Dustin Millsaps stated that on August 22, 2020 he went by the property and the building has been removed, but all the contents of the building were laying on the property and a new complaint has been Ronald B and Cynthia H Herman, 1991 Stamey Rd. Accessory Structure, Residential and 154.30 Minimum Requirement ofDwelling. Town Planner Dustin Millsaps stated that on August 23, 2020 the property tenant asked for an extra trash can for the property. Town Planner Dustin Millsaps stated that when the call was taking place the tenant said they needed an extra trash can "because we share water from the mobile home to my camper, but we have too much trash for one can." Town Planner Dustin Millsaps stated that he sent a NOV letter on August 27, 2020. Town Planner Dustin Millsaps stated that he went by thej property on September 9,2020 and the camper was Ronald B and Cynthia H Herman, 4126 Shoun Dr. Garbage and Rubbish/Property Maintenance. Town Planner Dustin Millsaps stated that he went by the property on August 25, 2020 and to follow up on another compliant on the property and noticed a large amount of garbage and rubbish on the property from a storage building that had been removed. Town Planner Dustin Millsaps stated that a NOV letter was sent on August 27, 2020. Town Planner Dustin Millsaps stated that he went by the property Brittany Noelle Dills, 4680 Sawmills School Rd. Rubbish/Grass. Town Planner Dustin Millsaps stated that he received a complaint on September 1, 2020 for rubbish and high grass and al NOV: letter was sent out the same day. Town Planner Dustin Millsaps stated that he went by the property on September 10, 2020 and the grass had been  will keep a check on this;  20, 2020 the grass was mowed;  filed for the trash;  gone;  on September 9, 2020 and the property has been cleaned;  mowed.  No Council action was required.    September 15, 2020 Page 6of7  TOWN MANAGER UPDATES:  Town Manager Chase Winebarger stated that disconnects for nonpayment of current utility bills resumed on September 1, 2020. Town Manager Chase Winebarger stated that this was the first time since March that the Town has disconnected utility bills due Town Manager Chase Winebarger stated that late fees or fees for online payments have not been reinstated yet. Town Manager Chase Winebarger stated that late fees will start this billing cycle, but will continue to hold out on online fees for online Town Manager Chase Winebarger stated that plans have been submitted and approved by the County and this consultant for the Town's social distancing measures in the Town' s] parks and farmers market. Town Manger Chase Winebarger stated that quotes have been received and plans are being put in place to begin installation. Town Manager Chase Winebarger stated that remodel of the pay counter window in Town Hall is slated to take place September 23 through 29, if all materials are in. Town Manager Chase Winebarger also stated that the electrostatic sprayers have arrived, but the chemicals to put in them have not arrived yet. Town Manager Chase Winebarger stated that once the chemicals are here, Public Works will reopen the park bathrooms and remove the porta johns, as they will be able to safely clean the bathrooms; Town Manager Chase Winebarger stated that the Town rented out one (1) ballfield at Baird Park on 9/12/20 for a small four (4) team tournament which was live streamed and attracted approximately thirty (30) people online. Town Manager Chase Winebarger stated that he received a tremendous amount of compliments on the facilities. Town Manager Chase Winebarger stated that he talked to several local people that were excited to not have to drive out of the county for a tournament. Town Manager Chase Winebarger stated that the facilities are attracting teams from Town Manager Chase Winebarger stated that the Committee for the Bicycle/Pedestrian Plan has been formed and will begin meeting in the coming weeks. Town Manager Chase Winebarger stated that the Bicycle/Pedestrian Committee  tor nonpayment;  payments until Town Hall reopens;  surrounding counties;  consists of: 1. Melissa Curtis 2. Mark Annas 3. Lynn Crump 4. Matt Ingram 5. Scott Wilson 6. David Powell 7. Steve Duncan  Town Manger Chase Winebarger stated that he is waiting on quotes from an electrician for setting poles at the Farmers Market lot and at Veterans Park the work Town Manager Chase Winebarger stated that after meeting with different Managers, ita appears that non Town is having any events right now and are not planning any in  will start soon after;    September 15, 2020 Page 7of7  the near future. Town Manager Chase Winebarger stated that he recommends, for the time being, that Sawmills follows suit and notl have any "Town sponsored" events.  COUNCIL COMMENTS: gets their best ideas from the citizens.  Joe Wesson wanted to thank everyone for coming out. Joe Wesson stated that the Council  CLOSED SESSION: PURSUANT TO N.C.G.S. $143-318.11(a)(3) and (6) FOR PERSONNEL MATTERS: Mayor Johnny Greene asked for a motion to go into closed Clay Wilson made a motion, and Rebecca Johnson seconded, to go into closed session pursuant tol N.G.G.S. $ 143-318.11(a)3) and (6) at approximately 6:57pm. All were in favor. Clay Wilson made a motion, and Rebecca Johnson seconded, to come out of closed session  session.  ata approximately 7:34pm. All were in favor.  COUNCIL ADJOURN: Mayor Johnnie Greene asked for aj motion to adjourn.  Clay Wilson made a motion, and Joe Wesson seconded, to adjourn the meeting. All were in  favor.  The meeting was adjourned at approximately 7:34pm.  Johnnie Greene, Mayor  Julie A. Good, Town Clerk    AGENDA ITEM 8A  MEMO DATE: SUBJECT:  October 20, 2020 Financial Matters: Request for Donation  Discussion:  The Town has received ai request from Granite Falls Booster Club for a donation in the amount  ofone hundred fifty dollars ($150.00).  There are sufficient funds in the budget for this request.  Recommendation:  Staff recommends Council discuss this matter and decide how they wish to proceed.    Town of Sawmills  Johnnie Greene, Mayor  Chase Winebarger, Town Manager  Funding Request:  Name of Organization:  Phone  GtFLLO. Boosters Cl #_ 308-38-4805  Permanent Address: 90North Main st,  City:  State: NC Fed Tax ID# #:  Zip Code:  oaxitoflo  086030  Contact Name:  eGY CANNON  Amount Requested: Date Funds Needed: Complete description of project:  150,00 Amount needed for the Project:  Project Begin/End Dates:  Pua eferectiber to halp tL frold naidtoncs  6id RNRaLo etz  How will the funds be used?  How will this project benefit the community?  Beveget fhe kido kc pahrzit - I alitcess  Official Town Useonly  Date application. received: 1ohslau Date approved/denied, (circle one): Date check written:  Date presented to Counclk salaalzo  Amount approved:  Available balance in Governing Body Expense Acct: 11964-00  Check #  Amount:  Mhocbt    AGENDA ITEM: 8B  MEMO DATE: SUBJECT:  October 20, 2020 Financial Matters: Request for Donation  Discussion:  The Town has received a request from South Caldwell Boosters for a donation in the amount of  one hundred fifty dollars ($150.00).  There are sufficient funds in the budget for this request.  Recommendation:  Staff recommends Council discuss this matter and decide how they wish to proceed.    Town of Sawmills  Johnnie Greene, Mayor  Chase Winebarger, Town Manager  Funding Request:  Name of Organization:  Phone  #: 88-38-4805  SthCallat Afleti Clul  Permanent Address: 1035 Spactan PriR  City:  State: NC Fed Tax ID#:  Zip Code:  Hudow  28638  Contact Name:  lEKTY Cammm  Amount Requested: Date Funds Needed: Complete description of project:  Amount needed for the Project: Project Begin/End Dates:  #150  How will the funds be used? egpnest  To halpastt Bibl matine a nuche  a  IMBne  How will this project benefit the commynity?  oh help supped "cido t phy Spt  Official Town UseOnly  Date application received: olslao Date approved/denied (circle one):. Date checkwritten:  Date presented to Councik 1ol2ola0  Amount approved:  Available balance in Governing Body Expense Acct: $190000  Checks:  Amount:  is instrument has been preaudited in the anner requived by the Local Govemnment Budget and Fiscal Controi Act. bt-cont    AGENDA ITEM 10A  MEMO DATE: SUBJECT:  October 20, 2020 Updates: Code Enforcement Monthly Report  Discussion:  The attached report shows the progress that Planner Dustin Millsaps continues to make  throughout the town. Recommendation: No Council action required.        SAW  40761 USI Highway 321A Sawmills, NC2 28630 Phone: (828).3 396-7903  SAWMILLS  700h carauna ngeélomaismmiliscan  Town Manager's Monthly Report  October 2020  General Information:  The following is information regarding on-going projects within the Town. If you would like further information about any of the projects or information covered, I would be more than happy to address them at the next council meeting or at your leisure. Please do not hesitate to  contact me ifld can be of any assistance. Payment Plans & Utility Billing:  Late fees and fees for online payments will resume this month.  CRF Monies:  Remodel of the paycounter window here at Town Hall was slated tot take place between the 23- 29th of September but the installation company is SO overwhelmed because of COVID they are running behind. le expect the installation to occur ini the next few weeks. They belive it will only take about 4-6 hours to complete. Also, electrostatic sprayers are here and they are getting USED! We have been spraying Town Hall, Public Works, Park Restrooms, and Playground  Equipment on a regular basis.  Parks & Rec  On 10/06/2020 we began a short 10u softball League" that will run until 11/05/2020. The games are played on Tuesdays and Thursdays. We have received a tremendous amount of praise from parents, grandparents, etc. for making this happen. We are also seeing a fantastic turn out for each of the games. There are 51 teams in the league from Maiden, Collettsville,  Morganton, North Catawba Optimist, and Granite Falls.  Page 10 of2    4076 US Highway 321A Sawmills, NC28630 Phone: (828)396-7903  SAWMILLS  ORATED  VOIN carouna mgeclomisailecan  Bicycle/Pedestrian Plan:  The Steering Committee had their 1st meeting on 10/13/2020 and everything went well. In the coming weeks we are going to begin pushing out (Facebook, CodeRed, Website, etc) a survey for citizens to complete SO they can have input ini the process. The committee will meet again in  December to continue to plan and discuss the results of the survey.  Corona Virus Relief Fund (CRF):  Waiting on quotes from electrician for setting poles at Farmers Market lot and at Veterans Park then work will start very: soon after. They have experienced some loss due to COVID and are  scrambling to catchup. Town Events:  Ita appears no one is having events right now and does noti intend to start anytime in the future. The Christmas Parade is undecided at this time. Lenoir has canceled but Hudson and Granite have not made a decision. Iwould recommend we follow suit with any "Town Sponsored"  events.  Stormwater Mapping:  Initially, when we discussed stormwater mapping, we were going to only have to pay half oft the total cost because we had joined with other municipalities and were seeking a grant to pay the other half. Because of COVID these grants were pulled off the table. Unfortunately, the State mandates that we have stormwater mapping in place. Therefore, we are going to have to for the total amount. The WPCOG is going to split this cost over a! 5-year period.  pay  Doe Run Paving & Patching:  tlwater/Marblestone This issue has come up again along with another pavement issue on  Longbay. Vacation:  Iwill be at the beach from 10/23-10/27.Iwill have my phone and computer with me sO ify  need anything don't hesitate to reach out.  you  Page 2of2