6299  The Smithfield Town Council met in regular session on Tuesday, April 5, 2022 at 7:00 p.m. in the Council  Chambers oft the Smithfield" Town Hall, Mayor M. Andy Moore, presided.  Councilmen Present: John A. Dunn, Mayor Pro-Tem Marlonl Lee, District1 David Stevens, District2 Travis Scott, District3 Dr. David Barbour, District4. Stephen Rabil, At-Large Roger Wood, At-Large  Councilmen Absent  Administrative Staff Present Michael Scott, Town! Manager Michael Brown, Fire Chief Ted Credle, Public Utilities Director Lawrence Davis, Public Works Director Gary Johnson, Parks & Recl Director Tim Kerigan, Human Resources/PIO Shannan Parrish, Town Clerk R. Keith Powell, Chief of Police Greg Siler, Finance Director Stephen' Wensman, PlanningDirector Administrative Staff Absent  Also Present Bob Spence, Town Attorney CALLTO ORDER INVOCATION  Mayor Moore calledt the meeting to order at7 7:01 pm.  The invocation was given by Councilman Scottf followed by the Pledge of Allegiance.  APPROVAL OF AGENDA:  Councilman Barbour askedt that Consent Agendal Items 5a and 6 be moved tot the Business Items.  Councilman Rabil made a motion, seconded by Councilman Barbour, to approve the Movet thet followingi itemsf from the Consent Agenda tot the Business Items: 5. Consideration and request for approval to adopt Resolution 695 (04-2022) accepting public dedication of public lands or facilities for streets, parks, and 6.Consideration: and request for approval to adopt Resolution No. 696 (05-2022) accepting Town! Maintenance of Croatan Courta and Sunfish Streeti in East River  agenda with the following amendment:  public utility lines for the Twin Creeks Phase 2  Phase 1&2. Unanimously approved.  PRESENTATIONS:  1. Proclamation Designating April 18, 2022 as Electrical Lineman Appreciation Day in Mayor Moore presented thei following proclamation to Electric Lineman Blake Faircloth  the Town of Smithfield  TOWN OF SMITHFIELD PROCLOMATION APRIL 18, 2022  ELECTRICAL LINEMEN. APPRECIATION: DAY  Whereas, the Town of Smithfield honors the profession of linemen, as this profession is a selfless service, steepedi inj personal, family and professional tradition; and Whereas, electrical linemen are often first responders during storms and other catastrophic events, working to repair broken lines tor make the scene safe for the citizens of the Town of Whereas, electrical linemen work on the Town of Smithfield power lines 24 hours a day, 365 Whereas, duet tot the danger oft their work with thousands of volts of electricity high atop power lines, these linemen put their lives at risk every day for the citizens of the Town of Smithfield with little recognition from the community regarding the danger oft their work; and Whereas, the U.S. Senate in April of 20131 first recognized the efforts of electrical linemen in keeping thep power ona andp protecting publics safety, and has designated by resolution the annual  Smithfield; as well as, other public safety workers; and days ay year, to keept the electricity flowing; and  celebration ofal National Linemen. Appreciation Day.    6300  Now, Therefore, 1,M. Andy Moore, Mayor oft the Town of Smithfield along with the members of thel Town Council, do hereby proclaim. April 18, 2022 as Electrical Linemen Appreciation Day and we call upon the citizens oft the Town of Smithfield to recognize and appreciate the hard work, innovation: and dedication thatt these publics servants make every dayt to our health, safety,  comfort, and quality ofl life. Safety Award of Excellence  2. Acceptance of Acceptance of the 2021 American Public Power Association (APPA) Public Utilities Director Ted Credle informed the Town Council that the Electric Department had received the 2021 American Public Power Association Safety ofE Excellence Award. He explained that for the past 61 years, the American Public Power Association (APPA) annually awarded Safety Awards to recognize public power utilities that exemplify the highest standards of safe operating practices. Safety programs ensure that electric utility employees are informed and trained on safe work procedures. The utilities receiving this award have proven that protecting the safety of their 334 utilities from across the country entered the annual Safety Awards. Entrants were placed in categories according to their number of worker-hours and ranked based on the most incident-free records during 2021. Thei incidence rate, used toj judge entries, is based ont ther number ofv work-related reportable injuries or illnesses and the number of worker-hours during 2021, as defined by the The Town of Smithfield was awarded First Placei in Group A (Group Ai is communities with less than  employees is at topp priority.  Occupational Safety and Health Administration (OSHA).  15,000 worker-hours ofe exposure). 3. New Website Presentation  Mayor Moore presented the award to Electric Lineman Blake Faircloth.  Communications and Marketing Specialist Brian Eaves presented the new Town website to the  Council. PUBLIC HEARING:  1. Conditional Zoning Approval - Foster Commons (CZ-22-01): The applicant was requesting conditional zoning approval for the construction of a 50-unit apartment building ona 5.46-acre tract of land located within the B-3 (Business) zoning district. The property considered for approval is located on the south side of the intersection South Brightleaf Boulevard and East Holt Street and further identified as Johnston County Tax ID#  15041020A  Councilman Wood made a motion, seconded by Councilman Barbour, to open the public  hearing. Unanimously approved  Planning Director Stephen Wensman explained that Woda Cooper Development Inc. was requesting arezoningt to B-3 Conditional: Zone fromt thel B-3zoning districtw withar master plani for Foster Commons, Thep property considered for approval is vacant with road frontage on S. Brightleaf Boulevard and the CSX Railroad to the rear of the property. There is a deep ditch along the southwest edge oft the Multi-family residential is a special use with supplemental standards in the B-3 Zoning District according to Article 9, Table 6.6 of the Unified Development Ordinance. The alternative isaa The 3-story, 50-unit, 55+ age restricted apartment building will be comprised of 18-660 sq. ft. 1- Bedroom units, and 32-900 sq. ft.2- Bedroom units. There willl be an elevator near the center oft the Thel buildingr materials will consisto ofbrick, fiber cement! lap and! board and battens siding with decorative trim. The building will bei inc compliance with the appearance requirements of UDO Section 7.34.1.4. Building amenities include a managementleasing: office, multipurpose space, laundry facility, fitness All units will have central, electric heat and air conditioning, washer/dryer closets with connections, LVT flooring, blinds, and will have a 16-sf dedicated: storage closet (located on the floor). Each unit  a 50-unit senior (55+ restricted) multi-family apartment on 5.46 acres.  EXISTING COMOTOASENRONMENTAE  property. There are no wetlands orf floodplain ont the property.  MASTER PLAN/ANALYSIS:  conditional rezoning to B3-CZV with a master plan.  Multi-Family Building.  building and stairways att the ends oft the shared hallways.  center and computer room as well as some indoor sitting areas on each floor.    6301  will have pre-wired connections for cable, telephone and internet. All the kitchens will have Energy Star appliances. Each unit will have an emergency pull chordi int the bedroom and bathroom. Storage per unit. The supplemental standards for multi-family requires a minimum of 24 sq. ft. of storage space per unit. The development proposes 16 sq. ft. ofs storage per unit. Given the projectis for restrictedi to 55+ residents, the lesser amount ofs storage may be appropriate. Setbacks. The building is located over 200 feet back from Brightleaf Boulevard and exceeds all Building Heights. A3-story, 431 feet tall, buildingy with a 5:12 roofs slopei is proposed This is 3 feet taller than allowed int the B-3 zoning district. Building heights are allowed to exceed 40 feet with a special Density. The project would have an overall density of9.15 dwelling units per acre (d. u. a.). The UDO Site Access &F Road. Thep primary access to the development will be off of East Holt Street. East Holt isc currently a closed public right-of-way. The developer will construct approximately 300 lineali feet of road int the right-of-way that will match the street width found across S. Brightleaf Blvd with curb and gutter. The site will have two driveways off of Holt with no direct access onto Brightleaf Boulevard. A driveway apron should be provided at the end oft the E. Holt Street cul-de-sac for the driveway to Sidewalks. Sidewalks will be constructed along Brightleaf Boulevard and ont the south side of East Parking. 83 parking spaces are proposed as required. Eight spaces will be ADA accesible and van accessible. The parking lot willl be set back over 1001 feeti from Brightleaf Boulevard right-of-way. Site Amenities. Outside amenities will include a gazebo, a covered patio with seating and some additional outdoor sitting areas connected by sidewalks. Senior developments are exempt from the recreation requirements in Article7 7.35.1.5, however therei is a large opens space area int the front and back oft the building that could be further developed and used by residents to enjoy for walking, sitting Landscaping and Buffering. Nol landscape or bufferyard plan! has been submitted, however the master plan shows general compliance with streetyard and bufferyard and parking lot landscape requirements. Foundation plantings will also be required. A landscape plan meeting UDO requirements will be required with construction plans. Additional street and bufferyard plantings are Utilities. The project willl bes served by Town utilities. Currently, there is no capacity int the sewerlines neededt to serve this project. Thiss situation will ber remedied with the County's sewer projects expected tob be completed by the first quarter of 2025. Construction plans for this project cannot be approved Stormwater Management. Thes site drains toward the railroad tracks wheret the developeri is proposing tol locate the required Stormwater Control Measure (SCM). A stormwater management plan will be required with the construction plans. An operations and maintenance agreement will be required for Trasha and Recycling. A dumpster pad and enclosure has been shown on the southwest corner oft the building. This facility should be designed to accommodate trash and recycling as required in UDO Signage. AI location for ar monument site identification sign is shown near the corner of S. Brightleaf Blvd. and Holt St. Alls signsf fort thep projectrequire: as separate sign permitf fromi the Planning Department. Property Management. Foster Commons we would have a local Property Manager and Service Site Lighting and Security. The parking area willl be welll lit providing a secure access to the building, with attention given to prevent any! light pollution to adjacent property owners. The building itself will be controlled via a locked door with a FOB remote control system and call in to each unit to allow  setbacks oft the B-3: zoning district.  use permit or as approved by conditional: zoning.  allows upt to 9.68 d.u.a.  The new street will require a cul-de-sac bulb ati its terminus.  the business at711 EF Rose Street.  Holt Streett that will connectt to thei front door oft the apartment building.  orother passive or active recreation activities.  recommended beyond the minimum requirements.  until the sewer is available.  thel long-term operation and maintenance oft the SCM.  Section.7.35.1.4.6.  Technician.  residents remote access tot their guests. CONDITIONAL ZONING:  Ali lighting plan will ber required with construction plans meeting UDO requirements.  The developer is seeking deviations from the UDO asp part oft the rezoning. The purpose of conditional zoning ist to provide flexibility from conventional: zoning and to allow creative projects to occur through ar negotiated (give and take)a approach toa achieve the desiredp projectt that both the developer and town mutually can bes satisfied with. The applicant is seeking approval with thet following deviation fromi the    6302  UDO Requirements. UDO Standard Proposed Storage per unit 24sq. ft. Building Height 401 feet 43f feet CONSISTENCY STATEMENT (Staff Opinion): tob be consistent andr reasonable: comprehensive plan.  16sq.ft.  With the approval of the rezoning, the Town Council is required to adopt a statement describing whether the action is consistent with the adopted comprehensive plan and other applicable adopted plans and thati the action is reasonable and int the publici interest. Planning Staff considers the action Consistency with the Comprehensive Growth Management Plan - the use is consistent with the Consistency with the Unified Development Code the property will be developed in conformance Compatibility with Surrounding! Land Uses Thep property consideredi for rezoning will be compatible with the surrounding land uses. Multi-family is ap permitted use in the B-3 zoning district and the use willr not detrimentally impact adjacent properties and willi improve property values. Planning Staffr recommends approval of CZ-22-01 with the following conditions: 1. That the future preliminary plat and development plans for the subdivision be in accordance with the approved Master Plan, R-8 Zoning District, and UDOr regulations with the exception that the Storage Per Unit nol less than 16s sq. ft. and the building heightr not exceed 431 feet. 2. Thatt thep parking! lote entrances bec constructed ina accordancer with thet town's standard driveway 3. That a driveway apron be provided att the end oft the public street to accommodate the gravel 4. That al landscaping and lighting plan be submitted with the construction plans in accordance 5. This facility should be designed to accommodate trash and recycling as required in UDO 7. Thats sitep plana approval be contingent upont their being adequate sewer capacity fort the project. Planning Director Stephen) Wensman has incorporated his entire record and provided ittot the Council Mayor Moore askedi ift there were any questions from Council. There were none. Mayor Moore askedi ift there was anyone in attendance who wished tos speak ont the matter. Brian Rabil, co-owner of Capital Auto, expressed his concerns about this proposal. He stated that as ana adjacent property owner, he andh his partner were concerned: aboutar residential development being constructed nextt too commercial property. He was also concerned: aboutt ther negative impact this would Danny Blackburn, senior Vice President of Woda Cooper Company, explained that his company provided affordable housing projects. Hes stated the company was at fully integrated company meaning the company does the development, the construction, and the management. They come into a community, and have thei intention ofs staying forav very longt time. The company has over 400 different properties thati ith has developed. Out oft those 400 different properties, they have only ever sold one. Over the pasts six years, Woda Cooper has been awarded two tax credit developments each year by North Carolinal Housing Finance Agency, andt this application willl be putint this year andi this year. This particular site is the top scoring site in the eastern region of North Carolina as for North Carolina because ofit its walkability to amenities. This project would be a$10 million project. Councilman Rabil questioned how this project would have walkability to amenities when there were nos sidewalks on Brightleaf Boulevard. Mr. Blackburn responded" that sidewalks would be constructed inf front oft this facility andi itv would connect to any sidewalks the Town constructed. Councilman Scott questioned how the company would manage the age of the residents being 55 or older. Mr. Blackburn responded the management team was experienced! int the application process of Councilman Scotti further questioned if the property would have on-site management Mr. Blackburn Councilman Scott questioned why the developer would! build at three-story complex for a 55 and older community. Mr. Blackburn responded this was a traditional 55 and older community development. There would be ane elevator centrally located int the building. Councilman Scott stated thati int the event Councilman Scottf further questioned how the company wouldr maintain the development fort thet future. Mr. Blackburn responded that the company had a large capital reserve for improvements and  with the UDO conditional: zoning provisions.  detail. driveway for 711 E. Rose St. with the UDO. Section 7.35.1.4.6.  6. That a cul-de-sac bulb be constructed att the terminus to East Holt Street  in written formi int the April 5, 2022 agenda packet.  development would have ont his property.  its potential tenants.  responded there would be on-site management of the property.  ofaf fire, ane elevator wouldr not helpt thet tenants get out oft the building safely.  maintenance.    6303  Councilman Barbour questioned ifa all tenants had to be 55 or older to live att this complex. He further questioned if children would be residing in these apartments. Mr. Blackburn responded that the applicant must! be 55 or older, bute everyone residingi int the apartment does not have to be 55 or older. Hef furthere explainedi ifsomeone 55 or older has legal custody ofar minor child, those children are able Councilman Barbour questioned whyt the Town waived the recreational fee fort this type of community. Planning Director Stephen Wensman responded the UDO specifically addresses senior facilities not needing recreational facilities. He further statedt the developer was nott trying to attracty young children David Cooper of Woda Cooper explained that out of6 6000 units, there are not more than 5 children. The buildings are not designed to attract families. He further explained that under the Fair Housing Act, you cannot discriminate against anyone. There are two exceptions: one is a 55 and older community whereby the head oft the household must be 55) years old; and the second is one fora63 Mayor Pro-Tem Dunn questioned the structure of the affordable housing. Mr. Blackburn responded thei income levels were defined by HUD on an annual basis. Income levels were based on the area median income. Unit will ber rented at 60% oft the area median, 50% of area median and 30% oft the area median. A couple at the 30% cannot earn more than $22,900 and a couple att the 60% cannot earnr moret than $45,000. That number changes! based ont the number ofp people livingi in the apartment. Mayor Pro-Tem Dunn further questioned if the tenants would be eligible for other subsidies. Mr. Blackburni respondedt the company would doa a criminal background and credito check. Hei further stated Councilman Rabil questioned if the tenants had to do a recertification every year. Mr. Blackburn responded that a recertification is done every year. Thel leases also state the company has the right Councilman Rabil further questioned if there were any other properties located near major thoroughfares. Mr. Blackburn responded there were developments in downtown Atlanta and Mayor Pro-Tem Dunn questioned the cul-de-sac passed the second entrance Mr. Wensman responded the cul-de-sac wouldt tiei inv with the access road. Mayor Pro-Tem Dunn further questioned thes size oft the cul-de-sac. Mr. Wensman responded itv would! be 451 feeti in diameter whichi is as standard Councilman Scott questioned if the developer had considered any other sites. Mr. Blackburn Mayor Moore questioned ift the amount of proposed parking was adequate. Mr. Wensman responded thati it does meet the parking requirement. Mayor Moore further questioned ifthere was direct access onto Brightleaf Boulevard. Mr. Wensman responded there was no direct access to Brightleaf Councilman Scott questioned ift there was any discussion about howi this proposal could impact the adjacent business property's value. Mr. Wensman responded this was a $10 million project. Itv would positively impact the adjacent property values. Councilman Scottf further questioned ifthere were any potential issues with flooding concerns. Mr. Wensman responded that the Town Engineer found no issues with flooding. The proposed stormwater ponds willl help with any potential flooding. Councilman Barbour expressed his concerns about this project being located in commercial business district. He stated he did not feel this project was in the best interest of the Town. Mr. Wensman responded that while this property is guided for business, the UDO does allow for multifamily residential in a business district with a special use permit. Mr. Wensman requested the applicant go through the Conditional Rezoning process to give the Council greater freedom to discuss and understand the project. The Special Use process requires the Council to have real reasons to deny  tol livei int the apartment. There willl ber nop playgrounds for this development.  and families with young children.  and older community. The average tenant age is 70 years old.  This brings ac diversity ofi income levelst tot the complex.  this was not Section-8 typel housing. toi inspect the apartment on a monthly basis.  Baltimore. size.  responded other sites were considered, but this was the preferred location.  Boulevard. Allt traffic would have to access Holt Street.  the project that are defensible in court.  Councilman Rabil made a motion, seconded by Councilman Wood, to close the public Councilman Woodr madea a motion, seconded by Councilman Rabil, to denyt the: zoningr map amendment, CZ-22-01. Councilman Wood, Councilman Rabil, Mayor Pro-Tem Dunn and Councilman Barbour voted inf favor oft the motion. Councilman Lee, Councilman Scott and  hearing. Unanimously: approved.  Councilman Stevens voted against the motion. Motion passed 4to3.  CITIZEN'S COMMENTS:  Lamont Howell acting) Wardeni for. Johnston Correctional Institution introduced himself tot the Town Council. Hei informed the Council thats since Johnston Correctional was a minimum custody facility,    6304  inmate services could be! beneficial tot the Town. He statedt thei facility offers work release program and contract labor; whereby, inmates can be used to dot taskst throughoutt the Town. He stated the Town of Microl has been usingt these services for several years prior tot the Covid-19 pandemic. Councilman Barbour made a motion, seconded by Councilman Wood, to approve the following items  CONSENT AGENDA:  asl listed ont the ConsentA Agenda: 1. Thet following minutes were approved: February 24, 2022- - Special Meeting February 24, 2022- - Closed Session March 1, 2022 - Regular Meeting March 1, 2022 - Closed Session  2. Special Event: Winel Walk- - Harbor, Inc. was granted approval to hold a Spring Wine Walk on April 29, 2022 from 5:00 pm until 9:00 pm in Downtown Smithfield. The use of amplified sound was 3. Special Event Cycle Fest 1911 - Smithfield Alumni Chapter of Kappa Alpha Psi was granted approval tol hold a cycling event on April 30, 20221 from 8:30 am until 2:00 pm ate 600 M. Durwood Stephenson Parkway The use of a food truck was approved. This was approved as an annual 4. Special Event: Spring Carnival- Inners Shows, Inc was granted approval tol hold a Spring Carnival att the Carolina Premium Outlets May 12th through the 29th. The use of amplified sound 5. Approval was granted to adopt a Capital Project Ordinance for three State Capital and NORTH CAROLINA STATE CAPITAL ANDINERASTRUCTURE FUND DIRECTED GRANTS BEI ITC ORDAINED by the Governing Board ofthe Town of Smithfield, North Carolina, that, pursuant to section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following capital  approved. This was approved as an annual event.  event. was approved.  Infrastructure Fund (SCIF) Grants  FUND21 (SCIF) CAPITAL PROJECT ORDINANCE TOWN OF SMITHFIELD  project ordinance is hereby adopted: SECTION 1.  The projects authorized are the CSX Culvert Improvement, the  Amphitheatre Restoration and the Splash Pad Improvements/Parxing Expansion. These projects are financed by State Capital and Infrastructure Fund Directed Grants (SCIF) and General Fund appropriations ifneeded and approved by Town Council. SECTION: 2. The officers of this unit are hereby directed to proceed with the capital project within thet terms oft the grant documents, and the budget contained herein. SECTION:3. The following amounts are appropriated for the project:  CSX Culvert Amphitheatre Splash Pad/Parking  2140-5900-700-7400 21-60.6200-5700-7400 21-60-6200.5700-7401 21-40.3300.3307-5900 21-60.3300.3307-6200  $950,000 $989,500 $536.330 $2,475.830 $950,000 $989,500 $536.330 $2,475.830  SECTION 4. The following revenues are anticipated to be available to complete this  project:  SCIF Grant- CSX Culvert SCIF Grant- - Amphitheatre  SCIF Grant- Splash PdPang4pupVan  SECTION5. The Finance Officeri is hereby directed tor maintain withint the Capital Project Funds sufficient, specific detailed accounting records tos satisfy ther requirements ofti the state SECTION6. The Finance Officeri is directed tor report, ona a monthly basis, on thet financial status of each project element in Section 3 and on the total grant revenues received or SECTION7. The Budget Officer is directed toi include a detailed analysis of past and future costs and revenues on this capital project in every budget submission made tot this SECTION8. Copies oft this capital project ordinance shall bef furnished tot the Clerk tot the Governing Board, andt tot the! Budget Officer and the Finance Officer for directioni inc carrying  grants claimed. Board out this project    6305  6. Approval was granted to adoptt the following budget amendments:  GENERAL FUND 1. Expenditures Contingency CPF  BEFORE 273,524 273,524  ADJ. $ (20,000) 20.000  AFTER $ 253,524 20,000 273,524  10-00-9990-5300.0000 GF 10-76-5800-5970-9100 Transfer to  To fund increase cost of Sanitation 2nd Knuckle Boom Truck and Registration as approved att the  January 4, 2022 Council meeting 2. Revenue 10-10.3900.3900.0000 Fund Balance Appropriation Expenditures 10-76-5800-5970-9110 Transferto GF Capital Reserve FY21 3. Expenditures Drainage Contingency contingency) 4. Expenditures Contract Services Contingency applications 5. Revenue GHSP Traffic proper line 6. Expenditures Contract Services Fund Contingency Council meeting 7. Expenditures  $ (80.000)  (80,000) (80.000)  80,000  To correct Transfer To Capital Reserve for Knuckle Boom asi itv was purchased in  10-40-5900-5300.3310 Stormwater- 10.00.990.900.00006 GF  $  60,900 228.124 $ 289,024  $ 35,500 253,524 289,024  $ 25,400 (25.400)  Tof fund storm drainage pipes at5 5 Sherwood Court (Using 25K of Drainage funds plus 25.4Kof  10-40-5900-5300-4501 Stormwater- 10-00-9990-5300-0000 GF  8,700 219.424 $ 228,124  $ 228.124 $ 228,124  $ 8,700 (8.700)  $  Tof fund hiring of McCormick-Taylor to prepare two Land and' Water Conservation Fund Grant  10-10.3300-3315-01001 Grant 10.20.3300.3315.0100 Grant- To move GHSP Traffic Grant budget to  $ 160,550 160,550  (160,550) 160,550  $  160.550 160.550  10.20-5300-5300-4501 Fire- 1000-9990-5300.0000 General  $  16,520 203,904 $ 220,424  $ 1,000 219,424 $ 220,424  $ 15,520 (15.520)  Tof fund the removal of gas tanks and pumps atF Fire Station One as approved att the January 4, 2022    6306 $ 292,930 180.932 473,862  1061-4110.5300-5711 Public 10-00-9990-5300-0000 General  Library Fund Contingency 2021 Council meeting ELECTRICI FUND 8. Expenditures 31-76-7230-5970-9110 Electric- Transfer Cap. Reserve Fund 31-00.990-5300-000) Electric- Contingency 31-72-7230-570-7400 Electric- Capital Outlay cost 9. Revenue Misc.  $ 270,000 203,862 473,862  $ 22,930 (22,930)  Tof fund Town's share ofr new HVAC Control System for the Library as approved att the December7,  $  $ 150,000 $ 283,679 30.000 463,679  (150,000) 9 (13,500) 163.500  193,500 193,500  Tot transfer capital reserve for Bucket Truck to capital outlay andi fundi increased  31-72.3550-3520-000. Electric- Expenditures 31-72-7230-570-7401 Electric- East River Electric Infrastructure  16,060 243.880  $  4,000 231,820  $ 12,060 $ 12,060  Toi fund Phase 30 ofE East River Subdivision Streetl Lights Upgrade funded! by  developer ARPAFUND 10. Revenue 20-76-000-5970-9100. ARP- Transfer to Other Cap. Proj. Expenditures 20-40.5900.5300.3310 Storm Drainage Cedar Drive Council Meeting 11. Revenue Knuckle Boom Tk Expenditures Truck  3,968,334 169,952  $ 4,138.286  $(169.952) 169,952  Tot transfer ARP fundsf for storm drainage on Cedar Drive as approved at the September 7, 2021  General Fund Capital Projects Fund 46.75.3870.3870.0310 Transfer GF- 4640-5800-570-7405 Knuckle Boom  $ 20.000 $ 180,000  $  20,000 20,000  160,000  Torecord transferi from GF for 2nd Sanitation Knuckle Boom Truck as approved att the January 4, 2022 7. Approval was granted to purchase pool grates int the amount of $11,991.40 from Sport Edge and installation oft the pool gratesi int the amount of $4,315.50f from Thomas Pool Care fort the perimeter oft the competition and splash pools att the Aquatics Center. Sincet the Town shares the cost with Johnston County Public Schools, the Town's share would be $7,903.45. Bids received are as  Council Meeting. Truckt total costi including registration is  approx. $177,598  follows: Pool grates: SportE Edge ACO, Inc. Noland Company Installation: Thomas Pool Care  $11,991.40 $12,254.00 $22,604.35 $4,315.50    6307  8. Approval was grantedt to enter into a contract with Vision, NC int the amount nott to exceed $22,400 for cleaning and videoing services ofs sanitary sewer lines in West Smithfield. Bids received are as  follows:  Vision, NC Hydrostructures Hydromax, USA  $22,400.00 $23,900.00 $26,910.00  9. Approval was granted to enter into a contract with Grid One Solutions, LLC for meter reading  services. 10. New Hire Report Position Customer Service Rep. Firefighter I/II (2 positions) Police Officerl PIT Collections. Assistant P/TI Fitness Instructor P/T SRAC Staff- General PITL Lifeguard Utility Line Mechanic Current Vacancies Position Electric Line Technician ITS Specialist Police Officer I/II - Patrol (3 positions) Utility Linel Mechanic  Department PU-E Electric/CS Fire Police PU-E Electric/CS P&R - Aquatics P&R - Aquatics P&R- - Aquatics PU-I Water/Sewer  Budget Line  Rate of Pay  31-72-7230-510-0200 $16.25/hr. ($33,800.00lyr.) 10-60-6220-5100-0200 $17.10/hr. ($37,346.40lyr.) 1020-5100-5100-0200 $18.97/hr. ($42,416.92lyr.) 1060-6200-5300.0210 $9.00/hr. 31-72-7230.5100-0200 $8.00/hr. 10-60-6220-5100-0230 $15.00/hr. 10-60.6220-5700.0220 $8.00/hr. 10.60.6220.5100-0210 $8.00/hr. 10-60-6220-5100-0230 $10.00/hr. 1040.5800-5100.0200 $15.48/hr. ($32,198.40lyr.) 30-71-7220.5100.0200 $16.25/hr. $33,800.00lyr.)  PITA Athletics Staff (2 positions) P&R- - Recreation PITF Pool Instructor (2 positions) P&R- - Aquatics Equipment Operator(2 positions)PW-s Sanitation  Department PU- Electric General Government Police PU-Water/Sewer  Budget Line 31-72-7230-5100-0200 Shared 10-20-5100.5100-0200 30-71-7220-5100-0200  Business Items:  1. Consideration and request for approval to award al bidi in the amount of $31,349.00 to. James Paul Edwards for repairs to the Fire Department's parking lot Fire Chief Mike Brown addressed the Council on a request to award ab bid to. JP Edwards for repairs tot the parking lot atF Fire Station One. He explained that on February 10th, two underground fuel tanks were removed from the back parking lot. For thet fiscaly year 2023, he was going to request this repair be placedi int the budget, but with rising fuel cost, hel believed now was a goodt time to move forward with the repairs. He further explained there were funds still remaining in his Capital line item, but approximately $6,400 would ber neededi from the General Fund contingency line fort this repair. Councilman Scott stated he was concerned that the Police Department Expansion Project would change the dynamics oft the parking behind the Police and Fire Departments. He questioned if there was any discussion about repairingt the alleyway behind PNCI back between 4th and 5th Streets. Town Manager Michael Scott responded that Public Works Director Lawrence Davis has had someone  evaluate the area and provide staff with how itc can be repaired.  Councilman Barbour made a motion, seconded by Councilman Wood, to award al bid in the amount of $31,349.00 to James Paul Edwards for repairs to the Fire Department's  parking lot. Unanimously approved.  2. Consideration and request for approval to designate Mark III as Broker of Record for Human Resources Director" Tim Kerigan addressed the Council on a request to designate Markl III as the broker ofr record for employee primary and optional insurance benefits. He stated that one of the ways Human Resources staff could better servet the Town employees was by having one broker fora alli insurance benefits offeredi the employees. Mr. Kerigan explained proposal were requested and three were received. One company could only provide elective insurances and the othert two companies could provide alli insurance services. Ofthet two companies that could provide all insurance: services, one company could not commit to having someone present during the open enrollment meetings. In addition tot the open enrollment: meetings, staffi feels it would be beneficial to also offer online insurance renewal services. Mr. Kerigan recommended that Mark III be designated ast the Town's broker ofr record for alle employee insurance services. Tracy McCarty from Mark Ill provided the Council with ap presentation outlining information aboutt the company, the services they provided and thel local governments they serve.  employee primary and optional insurance benefits  Councilman Scott made a motion, seconded by Councilman Barbour, to designate Mark Illa as the Broker of Record for employee primary and optional insurance benefits.  Unanimously approved.    6308  3. FY2022-20231 Budget Discussion ber recessed to ac date time certain. the Business Items.  Town Manager Michael Scotti informedi the Council this item was placed att the end oft the agenda so the Council coulde evaluate ifitv wanted tos set upi itsf firsth budget workshop sot the current meeting could Itwast the consensus oft the Council to discuss this item following the two items that were added to 4. Consideration and request for approval to adopt Resolution 695 (04-2022) accepting public dedication of public lands ori facilities for streets, parks, and public utility lines Councilman Barbour stated hel had concerns aboutk both oft thei items. He explained! he was concerned aboutt the Town accepting roads/streets when construction was not complete for the entire proposed subdivision. He stated he talked with the Town Manager earlier and it was Councilman Barbour's understanding therev was an agreement whereby the developer would repair any damages caused to Planning Director Stephen Wensman responded that the two items are completely separate. He explained the resolution: accepting public dedication for Twin Creeks should be approved att the time ofpreliminary plat, but! Mr. Wensman typically soughta approval when heb became aware the developer was going to apply for final plat. This procedure was simply dedicating itwith the platt tot the Town's ownership. This has tol be done before final plat. Mr. Wensman furthere explained thata alli infrastructure As for the next item on the agenda, Mr. Wensman explained the Town was only taking over maintenance of previously dedicated right of way on two streets which are not going to be usedf for construction. Hei further explained there were two streets that are perpendicular to Buffalo Road. The Towni is nott taking over those roads because they are access streets tof future development. The only two roads the Town would bet taking over are thet two that run parallel to Buffalo Road and a cul-de- Councilman Barbour stated it was his understanding there was an agreement in place that would protect the Town from any damage caused by the developer to any road the Town took ownership of. Town Manager Michael Scott responded there was a one-year warranty on the road. The developer would assume responsibility for any damages in excess ofr normal wear and tear on the Councilman Barbour stated he just wanted to make sure the Council and staff were doing due its  for the Twin Creeks Phase 2  the road. He stated this was not outlinedi int the resolution.  was inp place at7 Twin Creeks.  sac. Allt the development ont those two roads have been completed.  road.  diligence asi itr related to accepting streets/roads.  Councilman Stevens made a motion, seconded! by Councilman Rabil, to adopt Resolution  No.694 (03-2021). Unanimously approved.  TOWN OF SMITHFIELD RESOLUTION NO. 694 (04-2022). ACCEPTING DEDICATION TO THE PUBLIC OF RIGHTS-OF-WAY, ANDI EASEMENTS ON SUBDIVISION PLATS WHEREAS, G.S. 160D-806 authorizes the Town Council to accept by resolution any dedication made to the public of land ori facilities for streets, parks, public utility lines, or other public purposes, whent the lands orf facilities are located within its subdivision- WHEREAS, the Smithfield Planning Department has acted to approve the preliminary WHEREAS, they preliminary plat named in this resolution contain dedication tot the public ofl lands orf facilities for streets, parks, public utility lines, or other public purposes; and WHEREAS, the Smithfield Town Council finds that itisi int the best interest of the public health, safety, and general welfare oft the citizens oft the Town of Smithfield to accept the NOW, THEREFORE, BE ITE RESOLVED by the Smithfield Town Council, North Carolina: Section 1. The Town of Smithfield accepts the dedication made to the public of lands orf facilities for streets, parks, public utility lines, or otherp public purposes offered by, shown on, ori impliedi int thet following approved subdivision preliminary Section 2. Acceptance of dedication ofl lands orf facilities shall not place ont the City any duty to open, operate, repair, or maintain any street, utility line, or other land or facility except as provided by the ordinances, regulations or specific acts oft the Town, ora as provided by the laws oft the State of North Carolina.  regulation jurisdiction; and  platr named int this resolution on 5/18/20; and,  offered dedication ont the platr named int this resolution.  plat:  Twin Creeks Phase 2  Map Book 05878  Page 0834    6309  Section 3. Acceptance oft the dedications namedi in this resolution shall be effective  upon adoption oft this resolution.  5. Consideration and request for approval to adopt Resolution No. 696 (05-2022) accepting' Town Maintenance of Croatan Court and Sunfish Street in East River  Phase 1&2.  Councilman Scott made a motion, seconded by Councilman Stevens, to adopt  Resolution No. 696 (05-2022). Unanimously approved.  RESOLUTION NO. 696 (05-2022) ACCEPTING EASTF RIVER PHASES1/ AND2  SUNFISH STREET AND CROATAN COURT PUBLIC IMPROVEMENTS WHEREAS, itis af function of the Town of Smithfield to operate and maintain public roads, walks, trails and public water, sewer, and storm drain infrastructure; and WHEREAS, the Developer has recorded the final plats of East River Phase 1 and East River Phase 2t the subdivisions with the. Johnston County Register of Deeds on WHEREAS, the developer offered the public roads and public water, sewer, and storm drain infrastructure for dedication with Preliminary Subdivision of East River; Whereas, the Town Council accepted the dedication ofp public roads, walks, trails and public water, sewer, and storm draini infrastructure with Resolution' No. 652 (01-2020) WHEREAS, the Developer posted a performance bond to be held by the Town until such time the construction was completed to Town standards; and WHEREAS, said streets havel been constructed: and inspected by the Towns staff and Engineer and have been found tor meet current Town standards; and WHEREAS, the Developer has requested the Town to acceptt the public roads, walks, trails and public water, sewer, and storm drain infrastructure for Croatan Court and WHEREAS, The Town Council finds thati itis int the besti interest oft the publict to accept said streets and public water, sewer, and storm drain infrastructure. NOW, THEREFORE, BE IT RESOLVED by the TOWN OF SMITHFIELD TOWN COUNCIL ont thist the 5th day ofApril, 2022, the Town of Smithfield accepts the public roads, walks, trails and public water, sewer, and storm drain infrastructure within Croatan Court and Sunfish Street as constructed and as shown in the East River Phase 1and Phase 21 Final Plats recorded att the. Johnston County Register of Deeds.  3/29/2018 and 12/22/2020 respectively; and  and  and Resolution No. 668 (17-2020) by; and  Sunfish Streeti in East River Phases 1and 2; and  6. FY2022-2023 Budget Discussion- Continued  Town Manager Michael Scott informed the Council they had been provided with a budget draft; as well as, a few additional items. This was strictly a draft and not a proposed budget by the Manager. The draft was a starting point for the Council to engage in discussions with staff and citizens in an effortt to create a desirable budgetf forf fiscal year 2023. Inc orderf for the Council tor recess this meeting, this item was placed ont the agenda. Staff requested the Council consider recessing this meeting to a date time certain tor meet for thet first budget work sessioni to be held in the Council Chambers. The Town Manager informed the Council that a meeting had been scheduled for Tuesday, April 26th at Itwast the consensus oft the Council tol hold itsi first budget meeting on! Monday, April 25,2022at6:30  6:30 pm tol hear funding requests from nonprofit organizations.  pmi int the Council Chambers. Councilmembers Comments: None Town Manager's Report:  Town Manager Michael Scott gave al brief update to the Council on the following items:  The Town Manager congratulated the Police Department for being reaccredited. He explained the Police Chiefa ands staffv wentt to Orlando, FLto defend its Accreditation tot the CALEAI Executive Board. Following the meeting the Executive Board voted unanimously to reaccredit the Smithfield Police National Night Out this year is nationally scheduled for August 2, 2022. The event will be held outdoors at JCC. This is a regularly scheduled council meeting night. Previously the Council rescheduled their meeting so Council Members could attend and support the event.  Department.    6310  One oft the grants receivedf fromi the state ist the upsizing or replacement of the drainage pipe under CSX Railway in the 1500 block of South Brightleaf Boulevard. Staff has advertised Request for Proposals which are due on April 21st. Staff will open the proposals and hopefully choose an  engineering firm.  Closed Session: Pursuant to NCGS 143-318.11 (a)(3) tot the aforementioned statute. Unanimously approved at8 8:58 pm.  Councilman Barbour made a motion, seconded by Councilman Scott, to enteri into Close Session pursuant Councilman Scott made a motion, seconded by Councilman Barbour, to reconvene in open session. Being nof further business, Councilman Barbour made a motion, seconded by Councilman Scott, to recess the meeting until April2 25, 2022 at6:30. Unanimously: approved. The meeting recessed ata approximately 9:27  Reconvene in Open Session Unanimously approved at 9:27 pm.  Recess pm.  OF SMITH SMTHFIRID  AA Hone M.Andy Moofe, Mayor  L.F  Abuik Shannan Parrish, Town Clerk