6311  The Smithfield" Town Council reconvened its April 5,2022 Meeting on Monday, April 25, 2022 at 6:30 pmi int the Council Chambers oft the Smithfield" Town Hall, Mayor M. Andy Moore presided.  Councilmen Present: John A. Dunn, Mayor Pro-Tem Marlon Lee, District1 David Stevens, District2 Travis Scott, District3 Stephen Rabil, At-Large Roger Wood, At-Large  Councilmen Absent  Administrative Staff Present Michael Brown, Fire Chief Ted Credle, Public Utilities Director Lawrence Davis, Public Works Director Gary Johnson, Parks & Rec Director Tim Kerigan, Human Resources/PIO Shannan Parrish, Town Clerk R. Keith Powell, Chief of Police Greg Siler, Finance Director Stephen) Wensman, Planning Director  Dr. David Barbour, District4 Michael Scott, Town Manager  Reconvene  Mayor Moore reconvened the April 5, 2022 meeting at6 6:34 pm. Approval to Amend the Agenda Consent Agendal Items. Unanimously approved. Consent. Agendal Items consent agenda. Unanimously: approved.  Councilman Wood made a motion, seconded by Councilman Scott, to amend the agenda by adding three Councilman Scott made a motion, seconded by Councilman Wood, to approve the items added to the  1. Special Event: Third StrEATery The Downtown Smithfield Development Corporation gained approval to hold events on April 22, May 20, June 17, July 15, August 19 and September 23, 2022 from 6:00 pm until 9:00 pm in the 100 block of South Third Street. Amplified sound and the closure oft the 100 block of South Third Street was approved. The 2. Special Event: Grand Opening Event - Bulldog Harley Davidson gained approval to hold ag grand opening event at 1043 Outlet Center Drive on April 30, 20221 from 10:00 am until 6:00p pm. Amplified sound andt the allowance ofal beer truck were also approved. 3. Special Event: Parking Lot Party Millard Stallings gained approval to amend his semi- annual event toi include the closure of North Fourth Streetr near his building.  Council approved this as annual events.  FY 2022-2023 Budget Discussion 1. Budget Overview  Town Manager Michael Scott provided an overview oft the 2022-2023 Budget. He explained thata all funds were balanced. No property taxi increase was being proposed. Electric and' Water fees would be unchanged. Sewer fees and sanitation fees were contingent on Johnston County increasing their fees. Allf fund! balances remain above the 25% Fiscal Policy requirements. Included in the proposed budget were the following capital expenditure amounts: General Fund $1,692,856, Electric Fund $766,700, and' Water Sewer Fund $456,200 For FY2022-2023, the medical insurance increased by ane estimated 6% and retirement increased by. 75% for nonpolice personnel and. .94%1 for police personnel. This budget also accounted fora 2% salary adjustment on. July 1st, an up to 3% meriti increase effective January 1st, and longevity  pay att ther requested amounts.  Large Capital items included int the budget are as follows: 1F Replacement Fire Rescue Truck SCBA Gear and Masks for Fire Dept 1Replacement Sanitation Truck 4F Police Vehicles New Phone System for all departments except SRAC/Parks/SYCC 1)61-inch Mowerf for Street Dept Replacement Work Order Software for Public' Works Hwy 210 Park Plan and PARTF Application New 72" Ventrac Mower Deck LVT Hardwood Flooring for SYCC  In this budget, the following positions were requested but were not included in the budget: 6 additional Fire Fighters, 1 Assistant Town Manager and 1 Line Locator for the Water and Sewer  Department.    6312  Int this budget, thei following capital items were requested, butr not included ini the budget:  Replacement Generator for Police- Replacement UTV1 for Police- 1Sanitation' Truck- 1VAC Truck for Storm Water- Storm Water Study- Disc Golf Course Design & Set-Up- Boom Mower for Parks &F Rec- Electric: Delivery Point 1 Upgrade $300,000  $145,000 $25,000 $217,000 $480,000 $40,000 $25,000 $ 18,000  $400,000 reduction in wateri infrastructure for East Smithfield Improvement Project. Sewer Line Replacement in South Smithfield ata cost of $200,000.  Debt Service- This budget does noti include any additional debt request fora anyf fund. Inthe General fund, included ist thet firsth halfp payment of$17,350f for thel knuckleboom truck purchased inF FY2022. The Sanitation Truck loan will mature 1/20/2023 (payment $28,792). In the Water/Sewer Fund, included is $669,9271 fort the water planti improvements and expansion debt service payment. That loan matures inl May of2042. Int the Electric Fund, the Electric Substation loan maturesi inF FY 2028 and the NCEMPA Defeasance Debt will be paid off on. July 1,2025. The annual payment for that Fund Balance- - This budget does noti include the use of American Rescuel Plan Act (ARPA) funds. Int the General Fund, $1,092,000 offundk balancewillb be usedf for the purchase ofan new Fire Rescue Truck and a Sanitation Truck. ARPA funds could be used for these two capital items. In the Water/Sewer Fund, $65,000 off fund balance will be used to purchase a 3-5-year supply of Carbon for PAC Silo. In the Electric Fund, $200,000 will be used to further the development of the Non-Departments & Nonprofit Requests - The Town Manager explained that Nonprofit funding requests will be! heard att the April 26th meeting. He explained all nonprofits would bei funded att the same level as was approved for the currenti fiscaly year with the exception of the Annie D. Jones Child Enrichment Fund. He explained that due to the pandemic, the Annie D. Jones Child Enrichment Fund Executive Director, Kay McDuffie, did not request funding. But since activities have resumed, she was requesting funding att the same pre-pandemic level of $2,000. The new Information Technology (IT) Department was added to this budget. The Stormwater Councilman Scotts statedi ity wasi important fort the Council to review the projected revenues.  debti is $1,156,176.  infrastructure fort the East River Subdivision  Division of Public Works was also included.  2. Utilities  a. Water Plant  Public Utilities Director Ted Credle highlighted some line items in the Water Plant's Equipment Maintenance - 30% increase int this line because equipment has to be Supplies & Operations - 12% increase due to the increase in cost of aluminum Service Contracts - 20% increase in this line was due to contractual inflation. Staff willl be using a diver to clean out sand from the raw water pump station. Transfer tol Water/Sewer Capital Fund- - Staff requested $800,000 to be transferred, Capital Outlay $65,200 was added for the purchase of 40,000 Ibs. of carbon for Items Requested but not included int the budget: 12" Raw Water Pump $ 130,000 andi infrastructure for East Smithfield Development: $ 400,000. The Town Manager explained the 12" raw water pump was less expensive ifit was purchased now and itwasi important top purchase it as soon as possible. Mayor Moore questionedi the cost oft the raw waterp pump. Public Utilities Director Ted Credle responded the cost was $39,875.00 if purchased immediately. The Town Manager explained thei funds for the purchase oft ther raw water pump could be taken Councilman Scottr made ar motion, seconded by Councilman Wood, to approve the  proposed FY: 22-23 budget. They are as follows: sent out to a vendor for repairs.  Vehicle Supplies & Maintenance- - 33% increase  sulfate.  buts $400,000 was includedi int the budget. PAC silo start up (load will last 3-5) years)  from the water/sewer contingency line.  purchase oft the 12" raw water pump. Unanimously approved.    6313  Public Utilities Director Ted Credle explained the East Smithfield Development Project wast the extension oft the Town's water lines by 2024f for a portion of Brogden Road. The Town! Manager explained that when' Water/Sewer staff looked growth, no one knew the County's sewer issues were a concern. Now those issues will slow Public Utilities Director Ted Credle highlighted some line items in the Water /Sewer Retiree Supplemental - This increase was due to a retiree becoming Medicare eligible. The retiree would be removed from the Town's medical insurance policy, Vehicle Supplies &I Maintenance- - 25% increase due tot the aging fleet of Service Contracts- - 1% increase due to the cost of asphalt.  growth int the Town. b. Water/Sewer Department  Department's proposed FY22-23 budget. They are as follows:  but then be eligible to receive a medical supplement. Fuel- -25% increase due to the rising cost off fuel. vehicles requiring more repairs.  Town Manager Michael Scott informed the Council that Grid One Solutions informed the Town that they wouldr nol longer goingt top provide the Town with meter reading services. The Town still has water meters and electric meters that have not! been convertedi tot the AMI systems sot those meters will still need to ber manually read. Staff was considering all options including thel hiring of2f full-time employees. Public Utilities Director Ted Credle explained thate 600 waterr meter communication nodules for the AMI system have been ordered, but there was a 22-week delayi in Councilman Stevens questioned if Grid One would increase their charges for continuing to read meters for the Town. Public Works Director Ted Credle responded that Grid One never responded to his request. The Town Manager stated the Town would have tor make a decision soon because meters still had to Councilman Scott stated the Town could possibly hire two full time meter readers for whati it was paying Grid One Solutions. The Town Manager responded that these positions would be temporary positions because all AMI meters should be installed within the next three years. Councilman Scott asked staff to bring a proposal tot the Council for consideration and possible approval. Mayor Moore requested ani inventory of all Departments' vehicles and equipment. Items Requested but not included int the budget: 1 New Position/ Line Locater $ 58,200 and South Smithfield Sewer Line Replacement $200,000 Public Utilities Director Ted Credle! highlighted some linei items int the Electric Department's Revenues- - Ther major source ofr revenue int the Electric Department was the sale of The Town Manager explained that based on the rate study, there would be no increase inr rates this year, but there would be a2 2% increase in 2024 and another Training and Education-: 30% increase int this line due to necessary electric lineman training. The Public Utilities Director explained it was getting harder to recruit Vehicles Supplies & Maintenance 20% increaser due to aging fleet requiring more Mayor Moore questioned the IT Supplies linei item. The Town Manager explained this was Councilman Scott stated he would like funds to be allocated for the load management program. Public Utilities Director Ted Credle explained that 500 were completed and that Councilman Scott statedt the Town of Apex has ai tiered load management program. Mr.  receiving them.  ber read.  Electric  proposed FY 22-23 budget. They are as follows:  electricity. 2% increase in2 2025. lineman. maintenance.  Fuel-3 36% increase due tot the rising cost off fuel.  away to account for alll IT related needs in the Electric Department.  project was very successful. Credle will review that program.    6314  Recess  Councilman Scottr madea ar motion, seconded by Councilman Wood, tor recess the meeting until Tuesday, April 26, 2022 at6 6:30 pm. The meeting recessed at approximately 8: 24pm.  Lhhdnt  GFERA SITREET  X DAI cieKah  Shannan L. Parrish, Town Clerk a m